User`s guide

MeetingPlace
Page | 12
Audio and video conferencing options
4. Entry
announcement
These give you options for a notification when people enter or
exit the meeting. There are 3 options are:
Beep only – When a participant enters or exits the meeting,
a beep is heard.
5. Exit
announcement
Beep + Name – When a participant enters or exits the
meeting a beep and their recorded name is heard.
Silent – When a participant enters or exits a meeting,
nothing is heard.
Tip: Normally Beep + Name is used for entry and only a Beep
for exit.
6. End of meeting
These options provide automatic notification to participants
when a meeting is ended by the moderator or when the
moderator has extended the meeting.
7. Meeting
extension
Select Yes and the system will automatically add 30 min to
your meeting if your meeting may run longer than scheduled.
8. Recording
options
The ability to record meetings is not currently configured.
9. Access meeting
attachments/
recordings
This allows setting who can access the files you have attached
to the meeting. The options are:
Anyone – Anyone with access to MeetingPlace can attend.
MeetingPlace Profile Users – For SLCC, this is only
SLCC employees. Any employee would be able to attend.
Invited Profile Users – Only those Profile Users on the
invitee list can attend.
Notification options
10. Enabled for
meeting
Yes – Notification emails are sent to people on the invitee
list.
No – Notifications are not emailed to invitees.
11. Include
attachments
Attachments are included on the email invitation.
12. Send if meeting
changes
An email is automatically sent to invitees if a meeting
changes.
Note: The Enabled for meeting option must be Yes.