Instruction manual

Voice Mail Flowchart
NOTE
At any menu level, you can say “Cancel” or press to cancel or return to the previous menu or say
“Accept” or press to accept. Also, Automatic Speech Recognition commands are indicated in the quo-
tation marks.
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ADMINISTRATOR MAILBOX MENU
“Broadcast Message”
“Mailbox Maintenance”
Recording “Options”
“Import Fax”
System Prompt “Replacement”
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During your message:
Pause
Erase and Re-record
“Continue”
After your message:
“Replay”
“Append”
“Erase”
“Accept”
Hang up to cancel
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SENDING A MESSAGE
If existing recording plays:
“Standard” *
“Copy” *
“Speech Recognition” *
Then select:
“Replay”
“Append”
“Erase” and Re-Record
“Accept”
If no recording exists,
see “Making a Recording”
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CREATE CUSTOM RECORDING
During your recording:
Pause
Erase and Re-record
“Continue”
After finishing, EITHER, Hang up
OR, For options
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MAKING A RECORDING
RECORDING OPTIONS
“Replay”
“Append”
“Erase” and Re-record
“Cancel”
“Accept”
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ASSIGN CUSTOM RECORDINGS
“Select” Recording
Enter Ext. Number
Enter Mode:
“Day” Mode
“Night” Mode
Enter Recording Number
If recording number exists:
Verify number
Re-enter number
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If document number exists:
Replace
“Re-enter” Number
If document number does not exist:
Verify Number
“Re-enter” Number
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IMPORT FAX DOCUMENT
Record “Greeting”
“Primary” Greeting
“Alternate” Greeting
“System” Greeting
(See Recording Options)
Record Directory “Name”
(See Recording Options)
Change “Password”
Change “Envelope” Settings *
“Voice Mail”
“E-Mail”
“Facsimile”
Then select:
“Time, Date”
“Source”
“Length/Subj./Pages”
“All Options”
“None”
“Remote” Messaging *
“Primary” Cascade
“Alternate” Cascade
“More” Options
Fax “Number”
Message “Order”
“E-Mail Rdr. Count”
“Transfer” Method *
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PERSONAL OPTIONS
ACCESSING THE SYSTEM
ADMINISTRATOR’S MAILBOX
• EITHER, Press the MSG button to
respond to a message from voice
mail.
OR, Call the voice mail extension
number, say “Login” or press ,
and say or enter your mailbox
number.
• Enter your password (press ).
• Say “Nine” or press to access
administrator features.
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Program Cascade “Level”
Enter cascade level number, then:
“Change”
Enter “Personal” #
Enter “Pager” #
Enter “Time” of Day
Set “Days” of Week
Mon-Fri “Weekdays”
All “Days”
Individual “Day” 1-7
Select Message “Category”
“All Messages”
“Priority” Messages
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REMOTE MESSAGING *
“New” Messages
“Saved” Messages
Then set search order:
“First In”
“Last In”
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MESSAGE ORDER
“Unannounced”
“Screened”
“Announce” Only
“Cancel”
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TRANSFER METHOD *
Enter Mailbox Number
Enter Group Number
or Extension ID
“Standard” *
“Speech Recognition” *
Then select:
“Replay”
“Custom”
“System”
“Cancel”
“Options”
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RECORD CUSTOM PROMPTS
* Menu options vary, based on available and programmable features. See the "Administrator Procedures" chapter for details.