User’s Guide
Copyright Copyright © 2001 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon, Inc. Trademarks Canon and BJ are registered trademarks. BCI, Bubble Jet, MultiPASS, and UHQ are trademarks of Canon Inc.
For Your Safety (Australia Only) To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively earthed through the normal household wiring. Extension cords used with the equipment must be three-core and be correctly wired to provide connection to earth. Wrongly wired extension cords are a major cause of fatalities. The power point shall be located near the equipment and shall be easily accessible.
Contents Chapter 1: Introduction Using Your Documentation ....................................................................................1-2 Type Conventions Used in This Guide ..............................................................1-2 Customer Support..................................................................................................1-3 Important Safety Instructions .................................................................................
Loading Documents...............................................................................................4-4 Problems With Multipage Documents ...............................................................4-6 Adding Pages to the Document.........................................................................4-6 Chapter 5: Paper Handling Print Media Requirements .....................................................................................5-2 Printable Areas ..................................
Redialling When the Line is Busy........................................................................7-10 Manual Redialling ............................................................................................7-10 Cancelling Manual Redialling ......................................................................7-10 Automatic Redialling ........................................................................................7-10 What is Automatic Redialling? ........................................
Chapter 9: Special Features Special Dialling ......................................................................................................9-2 Dialling an Overseas Number (With Pauses)....................................................9-2 Switching Temporarily to Tone Dialling ..............................................................9-4 Confirming a Dial Tone ......................................................................................9-5 Restricting Use of Your Unit..................
Faxing Problems................................................................................................13-14 Sending Problems .........................................................................................13-14 Receiving Problems.......................................................................................13-16 Copying Problems .............................................................................................13-19 Telephone Problems .....................................
Introduction Using Your Documentation .....................................................................1-2 Type Conventions Used in This Guide...................................................1-2 Customer Support ....................................................................................1-3 Important Safety Instructions..................................................................
Using Your Documentation Your unit includes the following documentation: • This guide: Provides detailed information on how to set up, operate, maintain, and troubleshoot your unit. • MultiPASS Suite for Windows® Software User’s Guide: This guide, included in the CD-ROM, describes how to use your unit to fax, print, and scan from within your PC’s Windows® environment. Type Conventions Used in This Guide Please read the list below of symbols, terms, and abbreviations used in this guide.
Customer Support Your unit is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the unit’s operation, try to solve it by using the information in Chapter 13. If you cannot solve the problem or if you think your unit needs servicing, contact your local authorised Canon dealer or the Canon help line.
Important Safety Instructions Read these safety instructions thoroughly before using your unit. c Except as specifically described in this guide, do not attempt to service your unit yourself. Never attempt to disassemble the unit: opening and removing its interior covers will expose you to dangerous voltages and other risks. For all service, contact your local authorised Canon dealer or the Canon help line. ■ Handling and Maintenance • Follow all warnings and instructions marked on the unit.
■ Location • Place the unit on a flat, stable, vibration-free surface that is strong enough to support its weight (approx. 5.1 kg). • Place the unit in a cool, dry, clean, well ventilated place. – Make sure the area is free from dust. – Make sure the location is not affected by extreme temperature changes, and always stays between 10° and 32.5°C. – Make sure the area’s relative humidity is always between 20% and 85%. • Keep the unit away from direct sunlight as this can damage it.
• To ensure reliable operation of the unit and to protect it from overheating (which can cause it to operate abnormally and create a fire risk), do not block the exhaust vent and never block or cover any openings on the unit by placing it on a bed, sofa, rug, or other similar surface. Do not place the unit in a cupboard or built-in installation, or near a radiator or other heat source unless proper ventilation is provided. Install the unit approximately 10 cm away from walls and other equipment.
Setting Up Unpacking Your Unit ................................................................................2-2 Removing Shipping Materials.................................................................2-3 Assembling Your Unit ..............................................................................2-4 Making Connections ................................................................................2-5 Connecting the Telephone Line and External Devices...........................
Unpacking Your Unit Before unpacking your unit, be sure to choose a suitable location for it. (1 p. 1-5) Carefully remove all items from the box. You should have someone help by holding the box while you lift the unit and its protective packaging out of the box. Save the carton and packaging in case you need to transport the unit in the future.
Removing Shipping Materials 2 Remove the protective piece from the multipurpose tray. 1 Remove the shipping tapes from the top of the unit. 3 Open the document tray*, then remove the shipping tapes and protective sheet. 5 Open the printer cover, then remove the shipping tape from the side of the unit. Close the printer cover and document tray. n Setting Up Follow this procedure to remove the shipping materials.
Assembling Your Unit Follow this procedure to assemble your unit: Hold the document support so that it curves towards the back of the unit and fit the tabs on the support into the slots above the ADF. Hong Kong, Singapore, and Malaysia Only Your unit comes with the document tray already attached. However, if you accidentally remove the tray, attach it by fitting the slots on the tray into the tabs on the unit.
Making Connections Your unit has three jacks on the side for connection of the following: • Telephone line • Handset* or telephone • Extension phone (i.e. an additional telephone that you may wish to place away from your unit to answer calls from a different location), answering machine, or data modem. If you only have one telephone line and plan to use your unit for receiving both faxes and voice calls, you will need to connect the handset, a telephone, or an answering machine to your unit.
n 2-6 • Canon cannot guarantee that all answering machines will be compatible with your unit, due to varying specifications. • If you have connected an external device to your unit, be sure to select the correct receive mode. (1 Chapter 8) • To connect an extension phone as well as an answering machine, connect the extension phone to the answering machine, and then the answering machine to your unit.
Connecting Your Unit to a PC To connect your unit to a PC, you will need to purchase a printer cable that matches the interface connector on your PC: Setting Up • A Centronics®-compatible parallel cable (IEEE 1284-compliant) no longer than 2 metres -or• A USB cable no longer than 5 metres You can purchase either of these cables from your local authorised Canon dealer.
Connecting the Power Cord Before connecting the power cord, 1 Power Supply, p. 1-6. Follow this procedure to connect the power cord: Connect the supplied power cord to the power cord connector. Then connect the other end into a properly grounded 200–240 V AC threeprong outlet.* The unit has no power switch, so its power is on as long as it is plugged in. Once connected, though, the unit still needs to warm up before you can use it. Wait until the LCD no longer displays PLEASE WAIT.
Main Components of Your Unit n Please note that your unit may differ from the illustration below. DOCUMENT SUPPORT Setting Up ADF (AUTOMATIC DOCUMENT FEEDER) and PRINTER COVER PAPER REST PAPER GUIDE MULTI-PURPOSE TRAY DOCUMENT GUIDES OPERATION PANEL (1 p.
Operation Panel ■ Document Feed Lever (1 p. 4-2) ■ Numeric Buttons (1 p. 3-3) ABC 01 DEF 2 1 ■ One-Touch Speed Dialling/ Special Function Buttons (1 p. 2-11) 3 02 Alarm 04 GHI JKL 4 TUV Memory Reference 6 07 Coded Dial Colour / B&W Receive Mode 0 # 10 Stop 12 D.T. Cleaning Clear Set Start Resume ■ R (Redial)/Pause Button (1 pp. 7-10, 9-2) ■ Receive Mode Button (1 Chapter 8) ■ Coded Dial Button (1 pp. 6-8, 6-12) ■ Copy Button (1 p.
One-Touch Speed Dialling/Special Function Buttons The buttons on the right of the operation panel have the following two functions: • Special Function Buttons When the Function button’s light is on, the special function buttons (marked under or to the sides of the buttons) can be used. 01 02 Data Registration 04 R 05 Memory Reference 07 06 Space Tone/+ 09 08 D.T. Report 10 ■ Data Registration Button (1 p. 14-2) 03 11 12 Cleaning Clear Function Set ■ u, d Buttons (1 p.
Installing the BJ Cartridge Install the BJ cartridge as explained in this section. For additional information on BJ cartridges and tanks, and for instructions on replacing, 1 p. 12-7. Guidelines Follow these guidelines to ensure optimum performance of your BJ cartridges and tanks: • Store BJ cartridges and tanks at room temperature. • Keep BJ cartridges in their sealed packaging until you are ready to use them. • Once opened, use BJ tanks within six months and BJ cartridges within one year.
The ink in the BJ cartridges and tanks is difficult to clean up if spilled. Follow these precautions when handling: • Carefully remove packaging from BJ cartridges and tanks. • Do not attempt to disassemble or refill BJ cartridges or tanks. Setting Up • Do not shake or drop BJ cartridges or tanks, or tip the print head downwards. Installing the BJ Cartridge in Your Unit When there is no BJ cartridge installed in your unit, the LCD displays PUT IN CARTRIDGE.
n c When you plug in your unit for the first time, the cartridge holder automatically moves to the centre of the unit so you can install the BJ cartridge. If this does not happen, press C (inside the unit). • Do not try to manually move or stop the cartridge holder since this may damage the unit. • Do not touch the components shown or any metal parts since this may adversely affect operation of the unit and/or affect print quality.
5 Remove the BJ cartridge from its package, then remove the orange protective cap q and tape w. Ca Ink rtr B Ca Ink rtr Cl- idge Bla ck 21 Ma Ja de pa in n BC Ma de -21 in Ja pa n e 1 2 DO NOT TOUCH THESE PRECISION COMPONENTS. 6 With the label facing outwards, insert the BJ cartridge into the cartridge holder. Lower the blue cartridge lock lever until it locks into position. C In Bart k Cri C l-dg o 2e M lo 1 r ad Ja e pa in n C BartInk BCl-rid la 2ge M c1 a Jad k e p a in n 7 Press C.
Loading Paper This section describes how to load plain paper in the multi-purpose tray so that you can begin using your unit. For complete details on the different print media you can use, and for instructions on selecting and loading other print media, 1 Chapter 5. Paper Guidelines • Store all print media wrapped and on a flat surface until ready to use. Keep opened packs in their original packaging, in a cool, dry location. • Store paper at 18°–24°C, 40%–60% relative humidity.
• The capacity of the output tray is 50 sheets of paper. To prevent paper jams, remove paper from the output tray before the count reaches 50. • Let the paper run out before refilling the multi-purpose tray. Avoid mixing new stock with paper already loaded. • Certain environmental conditions, such as extreme temperatures or humidity, can cause some print media to misfeed in the multi-purpose tray. If you have trouble, feed one sheet at a time.
Loading Paper in the Multi-Purpose Tray Follow this procedure to load paper in the multi-purpose tray: 1 Make sure the paper thickness lever is set to p (left). • For details, 1 p. 5-6. c Do not set the paper thickness lever while the unit is printing since this will cause problems. C In Bart k Cri C l-dg o 2e M lo 1 r a Jd ae p a in n C BartInk ri BCl-d la 2ge M c1 a Jd k ae p a in n 2 Raise the paper rest until it stops q, then move the paper guide to the left to match the size of your paper w.
Testing Your Unit After you have assembled your unit, installed the BJ cartridge, and loaded the paper, you can make sure your unit is printing properly by making several copies of a document. (1 p.10-2) Setting Up If you have problems printing, 1 Chapter 13.
2-20 Setting Up Chapter 2
Chapter 3 Registering Information Chapter 3 Registering Information Registering Information Methods of Registering Information in Your Unit .................................3-2 Guidelines for Entering Numbers, Letters, and Symbols ....................3-3 Correcting a Mistake ..............................................................................3-5 Registering Sender Information..............................................................3-6 What is Sender Information?...........................
Methods of Registering Information in Your Unit To customise your unit to your particular needs, you can adjust the general operation, sending, receiving, printing, system settings, and speed dialling settings. There are two methods of adjusting these settings: ■ Method 1: Using the unit operation panel You can adjust settings directly via the operation panel of your unit. Detailed instructions are described in this guide.
Guidelines for Entering Numbers, Letters, and Symbols When you come to a step that requires you to enter a name or number, refer to the table below to determine which numeric button to press for the character you want: Button Uppercase Letter Mode (:A) Lowercase Letter Mode (:a) Number Mode (:1) 1 1 ABC 2 ABCÅÄÁÀÃÂÆÇ abcåäáàãâæç 2 3 D E F -D Ë É È Ê defdëéèê 3 4 GHIÏÍÌÎ ghiïíìî 4 5 JKL jkl 5 MNOÑØÖÓÒÕÔ mnoñøöóòõô 6 7 PQRS pqrs 7 8 TUVÜÚÙÛ tuvüúùû 8 WXYZY wxyzy 9 Registerin
■ Changing Between Number and Letter Modes Press T to select number mode (:1), uppercase letter mode (:A), or lowercase letter mode (:a). _ :1 (Number mode) _ :A (Uppercase letter mode) _ :a (Lowercase letter mode) ■ Entering Letters 1 Press T to switch to uppercase letter mode Ex: _ :A Ex: C :A Ex: CA :A (:A) or lowercase letter mode (:a). 2 Press the numeric button that contains the letter you want. • Press repeatedly until the letter you want appears.
■ Entering Numbers 1 Press T to switch to number mode (:1). 2 Press the numeric button that contains the _ :1 Ex: 1_ :1 Ex: 10_ :1 Ex: # :1 Ex: #– :1 number you want. • To enter a space, press Space. 3 Continue entering other numbers using the numeric buttons. 1 Press # repeatedly until the symbol you want appears. 2 If you want to enter another symbol, press r to move the cursor to the right, then press # repeatedly until the symbol you want appears.
Registering Sender Information What is Sender Information? When you receive a fax, the name of the person or company who sent you the fax, their fax/telephone number, and the date and time of transmission may be printed in small type at the top of each page. This information is called the Sender information or the Transmit Terminal Identification (TTI). Similarly, you can register your details in your unit so that whenever you send a fax, the other party knows who sent it, and when it was sent.
Entering the Date and Time Follow this procedure to set the current date and time: 1 Press Function. 2 Press Data Registration. DATA REGSTRATION 3 Press Set three times. USER SETTINGS • The date and time currently set for the unit are displayed. DATE & TIME 4 Use the numeric buttons to enter the correct Ex: day, month, year, and time in this order. 20/12 2001 13:30 Registering Information Ex: 27/12 2001 15:00 • Enter only the last two digits of the year.
4 Use d or u to select UNIT TELEPHONE #. UNIT TELEPHONE # 5 Press Set. 6 Use the numeric buttons to enter your fax/ TEL= Ex: telephone number (max. 20 digits, including spaces). TEL= 123 4567 • To enter a space, press Space. • To enter a plus sign (+) before the number, press Tone/+. • If you make a mistake, press Clear and reenter the number. 7 Press Set twice. DATA ENTRY OK UNIT NAME 8 Use the numeric buttons to enter your name Ex: or company name (max. 24 characters, including spaces).
Printing a List to Check Information Registered in Your Unit You can print the USER ’S DATA LIST to check the sender information and current settings of your unit. Follow this procedure to print the USER’S DATA LIST: 1 Press Function. 2 Press Report. ACTIVITY REPORT 4 Press Set. USER DATA LIST Registering Information 3 Use d or u to select USER DATA LIST. PRINTING REPORT • The unit prints the USER’S DATA LIST. The sender information is shown at the beginning of the list.
Setting the Telephone Line Type Before using your unit, you need to make sure it is set for your telephone line type*. If you are unsure of your telephone line type, check with your local telephone company. Follow this procedure if you need to change the telephone line type setting: 1 Press Function. 2 Press Data Registration. DATA REGSTRATION 3 Press Set twice. USER SETTINGS DATE & TIME 4 Use d or u to select TEL LINE TYPE. TEL LINE TYPE 5 Press Set.
Dialling Through a Switchboard A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your unit is connected through a PBX or other telephone switching system, you have to dial the outside line access number first, and then the number of the party you are calling. To facilitate this procedure, you can register the access type and the outside line access number under the R button so that you only need to press Function and R before dialling the fax/telephone number you want to reach.
■ If you selected HOOKING in step 8: 9 Press Set. Ex: 10 Press Stop to return to standby mode. Ex: REPORT SETTINGS 15:00 FaxOnly ■ If you selected PREFIX in step 8: 9 Press Set. 10 Use the numeric buttons to enter the Ex: 123456 11 Press R (Redial)/Pause to enter a pause. Ex: 123456P 12 Press Set. Ex: 13 Press Stop to return to standby mode. Ex: outside line access number (max. 20 digits).
Chapter 4 Document Handling Document Handling Document Requirements .........................................................................4-2 Scanned Area of a Document ................................................................4-3 Loading Documents .................................................................................4-4 Problems With Multipage Documents ....................................................4-6 Adding Pages to the Document ................................................
Document Requirements The documents you load into the ADF for all operations must meet the requirements shown in the table below. Depending on your document, select automatic or manual document feed with the document feed lever located at the top of the operation panel. a (Automatic Document Feed) m (Manual Document Feed) Type of document Multipage documents of the same thickness and weight. • Thick paper • Documents with uneven surfaces • Photographs • Small documents (e.g.
■ Problem Documents • To prevent document jams in the ADF, do not use any of the following: – Wrinkled or creased paper – Carbon paper or carbon-backed paper – Curled or rolled paper – Coated paper – Torn paper – Onion skin or thin paper • Remove all fasteners (staples, paper clips, etc.) before loading the document into the ADF. • Make sure any glue, ink, or correction fluid on the document is completely dry before loading it into the ADF.
Loading Documents Follow this procedure to load documents into the ADF: 1 Open the document tray.* 2 Set the document feed lever to a (automatic) or m (manual) document feed. • If you are unsure which to select, 1 p. 4-2. 3 Adjust the document guides to the width of the document. (Automatic document feed) (Manual document feed) *Hong Kong, Singapore, and Malaysia only.
4 Gently insert the top of the document, face down, into the ADF until you hear a beep. • Tap multipage documents on a flat surface to even the edges before inserting them into the ADF. (Automatic document feed) (Manual document feed) • For a multipage document, the pages are fed one by one from the bottom of the stack. • Wait until all pages of your document have been scanned before starting a new job.
Problems With Multipage Documents If you have trouble feeding multipage documents into the ADF, remove the stack and tap it on a flat surface to even the edges. Then “slant” the stack so that its front edge is bevelled, and insert the stack into the ADF. n To avoid feeding problems, make sure the document meets the document requirements. (1 p.
Chapter 5 Paper Handling Paper Handling Print Media Requirements .......................................................................5-2 Printable Areas .......................................................................................5-3 Selecting Print Media ...............................................................................5-4 Setting the Paper Thickness Lever.........................................................5-6 Loading Paper...................................................
Print Media Requirements You can stack the following media in the multi-purpose tray: Paper Thickness Print Media Size Weight Quantity Lever Position Plain paper A4 64–90 g/m2 (210 × 297 mm/ 8.27 × 11.69 in.) Letter (215.9 × 279.4 mm/ 8.5 × 11 in.) Legal (215.9 × 355.6 mm/ 8.5 × 14 in.) Approx. 100 sheets* (Max. 10 mm stack) p (Left) Envelopes European DL (220 × 110 mm/ 8.66 × 4.33 in.) U.S. Commercial No. 10 (241.3 × 104.1 mm/ 9.5 × 4.1 in.
Printable Areas ■ Paper The shaded area below shows the printable area of A4-size paper. Be sure to print within this area. 210 mm 3 mm A4 297 mm FEED DIRECTION 7 mm* 3.4 mm 3.4 mm ■ Envelope The shaded area below shows the printable area of European DL-size envelopes. Be sure to print within this area. 220 mm 3 mm 7 mm 6.4 mm Paper Handling EUROPEAN DL 110 mm FEED DIRECTION 10.
Selecting Print Media This section describes the different print media you can use with your unit. To achieve the best possible printing performance of your unit, be sure to select the correct print media. n • Be sure to test print media before purchasing large quantities. • For Canon print media, be sure to purchase the recommended print media types. (1 below) ■ Plain Paper Your unit supports A4-, letter-, and legal-size paper in portrait orientation.
■ Bubble Jet Paper LC-301 Developed for high quality printing with minimal or no smearing when in contact with water or damp surfaces. This specially coated paper produces bright and vivid colours and stands up to normal office highlighters. ■ Fabric Sheet FS-101 A machine-washable white cotton sheet for printing images or scanned photographs.
Setting the Paper Thickness Lever The paper thickness lever adjusts the gap between the BJ cartridge print head and the print media to suit the print media’s thickness. Before printing, be sure to set the paper thickness lever. For details on which position to set the paper thickness lever for the print media you are using, 1 p. 5-2. n If the paper thickness lever is not set correctly before printing, poor print quality may occur.
4 Set the paper thickness lever. • For details on which position to set for the print media you are using, 1 p. 5-2. C In Bart k Cri C l-dg o 2e M lo 1 r a Jd ae p a in n C BartInk ri BCl-d la 2ge M c1 a k Jd ae p a in n p (LEFT) POSITION e (RIGHT) POSITION 5 Press C. • The cartridge holder moves to its home position on the right side of the unit and begins cleaning the BJ cartridge print head. This process takes about 55 seconds.
Loading Envelopes You can load up to 10 envelopes in the multi-purpose tray. For details on the types of envelopes you can load, 1 pp. 5-2, 5-4. Follow this procedure to load envelopes in the multi-purpose tray: 1 Make sure the paper thickness lever is set to e (right). • For details, 1 p. 5-6. c Do not set the paper thickness lever while the unit is printing since this will cause problems.
❚ Run a pen or other rounded object along the back flaps to flatten them. FLAP • The flaps should not bulge more than 5 mm. 3 Insert the stack of envelopes into the multi-purpose tray q, and align the right edge of the stack with the right side of the multi-purpose tray. Slide the paper guide snugly against the left edge of the stack w. 1 2 • Insert the envelopes with the print side up (flaps should not be visible).
Using Canon Specialty Print Media Specialty Print Media Guidelines n Be sure to read any instructions that come with your Canon specialty print media, as these provide important information on how to achieve the highest print quality. Follow these guidelines: • When feeding transparencies or back print film, remove each sheet after it is delivered, being careful not to touch any surfaces. Do not allow film sheets to stack up in the output tray.
Printing on High Resolution Paper To load high resolution paper in your unit, follow the same procedure as for loading paper in the multi-purpose tray (1 p. 2-18). However, before printing, be sure to raise both paper output guides as shown below: HOLD THE DOCUMENT TRAY UP FOR EASY ACCESS TO THE PAPER OUTPUT GUIDES.* The paper output guides support the printed sheet as it exits the unit. This will keep the sheet from sagging as it exits which can lead to poor print quality.
2 Remove the backings from the two tapes on the cleaning sheet. 3 With the sticky side towards you and going into the multi-purpose tray first, insert the cleaning sheet into the multipurpose tray q, and align the right edge of the sheet with the right side of the multi-purpose tray. Slide the paper guide snugly against the left edge of the sheet w. 1 2 4 Press Function. 5 Press Cleaning. 6 Use d or u to select ROLLER CLEANING. NOZZLE CHECK ROLLER CLEANING 7 Press Set.
Printing on Fabric Sheets Canon Fabric Sheet FS-101 comes with a booklet that describes special handling procedures. Be sure to read this booklet for special information on fabric sheets. n • Do not use the fixing agent provided with the Canon Fabric Sheet FS-101. This agent is not necessary when printing with your unit. • Do not touch newly printed fabric sheets until the ink has dried completely. This takes about an hour.
Printing on Banner Paper Banner paper is a continuous sheet of paper with perforations at equal distances along its length, where it can be cut to the length required. For best results, use Canon Banner Paper. You can print banners from two to six sheets in length. n Always leave an extra sheet at the end of the banner—just in case the type runs over. The shaded portion of the illustration below shows the maximum recommended printing area of banner paper. 1782 mm (6 SHEETS MAX.) 2 SHEETS MIN. 297 mm 3.
2 Raise both paper output guides. • You can hold the document tray up for easy access to the paper output guides.* 3 Make sure the paper thickness lever is set to e (right). • For details, 1 p. 5-6. c Do not set the paper thickness lever while the unit is printing since this will cause problems. C In Bart k Cri C l-dg o 2e M lo 1 r a Jd ae p a in n C BartInk ri BCl-d la 2ge M c1 a Jd k ae p a in n 4 Cut the banner paper along one of the perforations to the length required.
6 Your unit is now ready to print. Set your PC to print on the banner paper. • Allow the paper to flow over the edge of the table as it exits the unit. n 5-16 Be sure to lower the paper output guides when you finish printing on banner paper.
Chapter 6 Speed Dialling Speed Dialling What is Speed Dialling?...........................................................................6-2 Speed Dialling Methods .........................................................................6-2 One-Touch Speed Dialling .......................................................................6-3 Registering Numbers for One-Touch Speed Dialling .............................6-3 Using One-Touch Speed Dialling .......................................................
What is Speed Dialling? Speed dialling allows you to simplify dialling procedures by registering a fax/telephone number(s) and name under a button or code. You can then dial that number by pressing only one or a few buttons. Speed Dialling Methods The three speed dialling methods available with your unit are as follows: ■ One-Touch Speed Dialling (2 p. 6-3) Allows you to dial a fax or telephone number by pressing only one button. You can register up to 12 destinations for one-touch speed dialling.
One-Touch Speed Dialling Registering Numbers for One-Touch Speed Dialling One-touch speed dialling allows you to dial a fax/telephone number at the press of one button. You can register up to 12 fax/telephone numbers; one for every one-touch speed dialling button on the operation panel. n You can also register fax/telephone numbers for one-touch speed dialling from the MultiPASS Suite.
7 Use the numeric buttons to enter the fax/ Ex: telephone number you want to register (max. 120 digits, including spaces and pauses). TEL=20 545 8545_ • To enter a space, press Space. Spaces are optional and are ignored during dialling. • To enter a pause, press R (Redial)/Pause. • To correct a mistake in the number, press l to delete the rightmost digit. • To delete an entire entry or to change a previous entry, press Clear.
Using One-Touch Speed Dialling To use this feature, you must first register a number for one-touch speed dialling. (1 p. 6-3) Follow this procedure to send documents using one-touch speed dialling: 1 Open the document tray.* 2 Adjust the document feed lever for the document you are loading. (1 p. 4-2) 3 Prepare the document and load it, face Ex: down, in the ADF. (1 p. 4-4) (Currently used memory) • For colour sending, press Colour/B&W to turn on its light. (1 p.
Coded Speed Dialling Registering Numbers for Coded Speed Dialling Coded speed dialling allows you to dial a fax/telephone number by pressing only three buttons. First you press Coded Dial and then you enter a two-digit code under which you have registered a fax/telephone number. You can register up to 100 different fax/telephone numbers for coded speed dialling. n You can also register fax/telephone numbers for coded speed dialling from the MultiPASS Suite.
9 Use the numeric buttons to enter the fax/ Ex: telephone number you want to register (max. 120 digits, including spaces and pauses). TEL=3 3758 2111_ • To enter a space, press Space. Spaces are optional and are ignored during dialling. • To enter a pause, press R (Redial)/Pause. • To correct a mistake in the number, press l to delete the rightmost digit. • To delete an entire entry or to change a previous entry, press Clear.
Using Coded Speed Dialling To use this feature, you must first register a number for coded speed dialling. (1 p. 6-6) Follow this procedure to send documents using coded speed dialling: 1 Open the document tray.* 2 Adjust the document feed lever for the document you are loading. (1 p. 4-2) 3 Prepare the document and load it, face Ex: down, in the ADF. (1 p. 4-4) (Currently used memory) • For colour sending, press Colour/B&W to turn on its light. (1 p.
Group Dialling Creating Groups If you frequently send documents to a same group of fax numbers, you can create a group of these numbers and register them under a speed dialling button or code. This enables you to press a single one-touch speed dialling button, or press Coded Dial and enter a two-digit code to send the same document to all the fax numbers in the group. n • You can only group numbers that have already been registered for one-touch or coded speed dialling.
❚ To register a group under a coded speed dialling code: Press Coded Dial, then use the numeric buttons to enter the code under which you want to register the group (00 to 99). Ex: A21= • If a coded speed dialling code has already been registered, CODED SPEED or GROUP DIAL appears. If you wish to register a group under a button or code already registered for speed dialling, or you want to re-enter a group, you must delete the previous information first. (1 pp. 6-3, 6-6) n 8 Press Set twice.
• To add destinations to a group already registered, simply enter them as explained in this step. • If you enter the wrong destination, or if you want to delete a destination already registered in a group, use d or u to select that entry, then press Clear. • To cancel group dialling for the button or code you selected, press Clear until all entries are deleted, then press Set. Press Stop to return to standby mode.
Using Group Dialling To use this feature, you must first register a group of fax numbers for one-touch or coded speed dialling. (1 p. 6-9) Follow this procedure to send a document to a group of destinations registered under a one-touch speed dialling button or coded speed dialling code: 1 Open the document tray.* 2 Adjust the document feed lever for the document you are loading. (1 p. 4-2) 3 Prepare the document and load it, face Ex: down, in the ADF. (1 p.
Speed Dialling Lists You can print lists of fax/telephone numbers registered for speed dialling. Keep these lists near your unit so you can refer to them when dialling. Printing Speed Dialling Lists Follow this procedure to print speed dialling lists: 1 Press Function. 2 Press Report. ACTIVITY REPORT 3 Use d or u to select SPEED DIAL LIST. SPEED DIAL LIST 4 Press Set. 5 Use d or u to select the list you want to print.
■ 1-TOUCH SPD DIAL LIST 27/12 2001 17:23 FAX 123 4567 CANON 001 *********************************** 27/12 2001 17:23 FAX 123 4567 CANON *** 1-TOUCH SPD DIAL LIST *** NO. [ [ [ [ [ 01] 03] 04] 05] 12] 001 *********************************** ********************************* CONNECTION TEL CONNECTION LIST *** *** 1-TOUCH SPD DIAL ********************************* Canon CANADA 905 795 1111 GROUP DIAL 2 50921 NO.
Chapter 7 Sending Faxes Chapter 7 Sending Faxes Sending Faxes Preparing to Send a Fax ..........................................................................7-2 Documents You Can Fax........................................................................7-2 Adjusting the Quality of Your Faxes .......................................................7-2 Setting Colour or Black & White Transmission ..................................7-2 Setting the Scanning Resolution .....................................
Preparing to Send a Fax Documents You Can Fax For information on the types of documents you can fax, their requirements, and details on loading documents, 1 Chapter 4. Adjusting the Quality of Your Faxes Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents that are very close to the quality of the original. Your unit allows you to send a document in colour or black & white, and to adjust the resolution and contrast to best suit your particular document.
Setting the Scanning Resolution Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and graphics, and a better match to traditional typeface designs. n The higher the resolution, the higher the output quality, but the slower the scanning speed.
Setting the Scanning Contrast Contrast is the difference in brightness between the lightest and darkest parts of a printed document. You can adjust the contrast your unit uses to send or copy black & white documents. Adjust according to how light or dark your document is. n You can also set the scanning contrast for sending from the MultiPASS Suite. (1 Software User’s Guide) Follow this procedure to set the scanning contrast: 1 Press Function. 2 Press Data Registration.
Dialling Methods There are several ways of dialling the number of the party you want to send to. They are as follows: • Regular Dialling Dial a fax number by using the numeric buttons, just like dialling a telephone number. • One-Touch Speed Dialling Dial a fax number by pressing the one-touch speed dialling button (01 to 12) that the number is assigned to. For details on registering and using one-touch speed dialling, 1 pp. 6-3, 6-5.
Sending Methods This section describes the methods and advantages of the two main sending methods: Memory sending and Manual sending via the handset. Memory Sending Memory sending is a quick and easy way to send a document. As the first page of a multipage document is being scanned into the unit’s memory, your unit begins calling the other party and transmitting the information even as the remaining pages are being scanned.
5 Press Start to begin scanning for sending, or if you used speed dialling, wait a few seconds for the unit to begin scanning automatically. • If you prefer the unit never to scan a document automatically after a few seconds, disable the TIME OUT setting. (1 p. 14-6) • To cancel sending once dialling has started, press Stop then T. (1 p. 7-9) n • You can scan up to 30 different documents for memory sending.
4 Press Hook. TEL= • You can also lift the handset instead of pressing Hook. 5 Dial the other party’s fax/telephone number. • For dialling methods, 1 p. 7-5. • If you make a mistake during dialling, press Hook or hang up the handset and start again from step 4. Ex: TEL= 7654321 6 When you hear the other party answer the call, pick up the handset to start talking.
Cancelling Sending Follow this procedure if you want to stop sending a document before transmission is completed: ■ Cancel manual sending via the handset as follows: 1 Press Stop. • The transmission is cancelled. • The unit prints an ERROR TX REPORT. (1 p. 11-4) ■ Cancel memory sending as follows: 1 Press Stop. • The unit asks you to confirm that you want to cancel sending. CANCEL? AYES #NO YES=(A) NO=(#) 2 Press T to cancel sending. • Sending is not cancelled until you press T.
Redialling When the Line is Busy There are two methods of redialling: Manual redialling and Automatic redialling. This section explains these two methods. Manual Redialling Press R (Redial)/Pause to dial the last number you dialled with the numeric buttons. (This starts redialling regardless of whether automatic redialling is enabled.) Cancelling Manual Redialling To cancel manual redialling, press Stop.
Cancelling Automatic Redialling Automatic redialling cannot be cancelled with the Stop button while the unit is waiting to redial. Follow this procedure to cancel automatic redialling: 1 Wait until the unit begins redialling. 2 Press Stop. • The unit asks you to confirm that you want to cancel. DIALING CANCEL? AYES #NO YES=(A) NO=(#) 3 Press T to cancel redialling. • Redialling is not cancelled until you press T. • If you change your mind and want to continue redialling, press #.
6 Use d or u to select AUTO REDIAL. 7 Press Set. • To disable automatic redialling, use d or u to select OFF, then press Set. Press Stop to return to standby mode. • To enable automatic redialling, use d or u to select ON. Continue with the steps below. AUTO REDIAL Ex: 8 Press Set twice. 9 Use the numeric buttons to enter the ON REDIAL TIMES Ex: 2TIMES Ex: 1TIMES number of times you want the unit to redial. • You can select from 1 or 2 times.* • The default setting is twice. 10 Press Set twice.
Sequential Broadcasting Sending a Document to More Than One Destination This feature allows you to scan a document once and send it to several destinations. You can send the document to a maximum of 113 destinations using a combination of the following dialling methods: • One-touch speed dialling: up to 12 destinations • Coded speed dialling: up to 100 destinations • Regular dialling (using the numeric buttons): one destination You can enter the destinations in any order.
❚ Regular dialling: Use the numeric buttons to enter the fax number, then press Set. Ex: TEL=2 887 0166 • You can only enter one fax number this way. • If you enter an incorrect destination, press Function, then Clear. Then press Function again, and enter the correct destination. • You must enter the second fax number within five seconds of entering the first one. All subsequent fax numbers must be entered within 10 seconds.
Sending a Document Using Group Dialling If you frequently send faxes to the same group of fax numbers, you can create a group of these numbers. Groups are stored under one-touch speed dialling buttons or coded speed dialling codes. For details, 1 p. 6-9. Delayed Sending You can use your unit to send faxes at a preset time. This feature is called Delayed sending or Timer sending. By using this feature, you can take advantage of lower long distance rates at night, for example.
Documents Stored in Memory Printing a List of Documents in Memory Your unit can print a list of documents stored in memory, along with the transaction number (TX/RX NO.) of each document. Once you know the transaction number of a document in memory, you can print it or delete it. These procedures are described later in this chapter. Follow this procedure to print a list of documents in memory: 1 Press Function. 2 Press Memory Reference. DOC. MEMORY LIST 3 Press Set.
Printing a Document in Memory Before printing a document, make sure you have the correct BJ cartridge installed. Black & White Document in Memory Colour Document in Memory Colour BJ cartridge Printing possible. Printing possible. Black BJ cartridge Printing possible. Printing possible if converted to black & white. Photo BJ cartridge Printing possible. Printing possible. Follow this procedure to print a document stored in memory: 1 Press Function. 2 Press Memory Reference. DOC.
7 Press T to print the first page only, or press # to print all pages of the document. • The unit prints the document. • If you are printing a colour document and have the Black BJ cartridge installed, these messages appear: Press T to print the document in black & white with the Black BJ cartridge, or press # to cancel printing. The unit returns to step 5. CONVERT CLR>B&W? YES=(A) NO=(#) 8 To continue printing other documents in memory, repeat the procedure from step 5.
Deleting a Document From Memory Follow this procedure to delete a document from memory: 1 Press Function. 2 Press Memory Reference. DOC. MEMORY LIST 3 Use d or u to select DELETE DOCUMENT. DELETE DOCUMENT 4 Press Set. Ex: TX/RX NO. 5 Use d or u to select the transaction Ex: TX/RX NO. A0004 number (TX/RX NO.) of the document you want to delete. 0001 • The marks before the transaction number (TX/RX NO.
7-20 Sending Faxes Chapter 7
Receiving Faxes Different Ways to Receive a Fax .............................................................8-2 Receiving Faxes Automatically: FAX ONLY MODE ...............................8-3 Setting FAX ONLY MODE ..................................................................8-3 Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode.......................................................................................8-5 Setting Fax/Tel Mode................................................
Different Ways to Receive a Fax Your unit provides you with several modes for receiving faxes. To determine which mode best suits your requirements, refer to the table below: Receive Mode Main Use Operation Requirements Details FAX ONLY MODE Fax Unit answers all calls Separate telephone as fax calls. It receives line for fax use only. faxes automatically and disconnects voice calls. Fax/Tel Mode Fax/Tel Automatically switches between fax and voice calls.
If you have a separate telephone line for your unit, set FAX ONLY MODE for the unit to answer all calls as fax calls. Setting FAX ONLY MODE Your unit is factory-set to FAX ONLY MODE. If you have not changed the receive mode to Fax/Tel Mode or NET SWITCH*, simply follow this procedure: 1 Press Receive Mode to select FAX ONLY MODE.
10 Press Stop to return to standby mode. Ex: 15:00 FaxOnly 11 Confirm that FaxOnly is displayed in the LCD. Ex: 15:00 FaxOnly • If FaxOnly is not displayed, press Receive Mode to select FAX ONLY MODE. After a few seconds, the LCD returns to standby mode. The unit assumes all incoming calls are from fax machines sending faxes. It receives the documents automatically and disconnects all voice calls. n 8-4 The unit does not ring when it receives a fax call.
Set this mode if you want your unit to automatically switch between voice and fax calls. n For this mode, you need to connect the handset, a telephone, or an extension phone to your unit. (1 p. 2-5) Setting Fax/Tel Mode Follow this procedure to set the receive mode to FAX/TEL AUTO SW (Fax/Tel Mode): 1 Press Function. 2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use d or u to select RX SETTINGS. RX SETTINGS 5 Press Set. ECM RX 6 Use d or u to select RX MODE.
Setting the Options for Fax/Tel Mode If you set Fax/Tel Mode, you can control precisely how the unit handles incoming calls by adjusting the following settings: • Adjust the time the unit takes to check whether a call is from a fax machine or a telephone (RING START TIME setting). • Adjust the length of time the unit rings when the call is a voice call (F/T RING TIME setting). • Set whether the unit switches to receive mode after the ring time set in F/T RING TIME has elapsed (DEFAULT ACTION setting).
1 Follow steps 1 to 9 on page 8-5. Receiving Faxes Follow this procedure to set the Fax/Tel Mode options: RING START TIME 2 Press Set. Ex: 8SEC 3 Use the numeric buttons to enter the Ex: 9SEC time the unit waits before ringing when it receives a call. • You can select from 0 to 30 seconds. • The default setting is eight seconds. 4 Press Set twice. 5 Use the numeric buttons to enter the time F/T RING TIME Ex: 22SEC Ex: 30SEC the unit rings while waiting for someone to pick up the handset.
Receiving Faxes Manually: MANUAL MODE In MANUAL MODE, if you connect the handset, a telephone, or an extension phone to your unit, you can receive voice calls as well as manually activate reception of faxes. You can activate reception from your unit or from the telephone or extension phone connected to the unit (this is called Remote receiving). n • For this mode, you need to connect the handset, a telephone, or an extension phone to your unit. (1 p. 2-5) • Make sure the REMOTE RX setting is enabled (1 p.
Receiving Faxes 4 ❚ If you hear a person’s voice: Start your conversation. If the caller wants to send a fax after talking to you, ask them to press the start button on their fax machine. When you hear a slow beep, press Start on the unit to begin receiving the fax. Hang up the handset. • If the telephone or extension phone is located away from your unit, dial 25 (the remote receiving ID) on the telephone or extension phone and hang up. • The unit begins receiving the fax.
Receiving With an Answering Machine: ANS.MACHINE MODE Connecting an answering machine to your unit allows you to receive faxes and telephone messages while you are out. In ANS.MACHINE MODE, your unit allows the answering machine to answer incoming calls, then listens for the fax tone and automatically receives the fax if it detects this tone. Setting ANS.MACHINE MODE n For this mode, you need to connect an answering machine or a telephone with an answering machine to your unit. (1 p.
When your PC is on, you can set the MultiPASS Suite to automatically upload incoming faxes from your unit to your PC. (1 Software User’s Guide) When Your PC is Off If you have set the MultiPASS Suite to upload received faxes from your unit to your PC but your PC is off, your unit stores the received faxes in its memory. When you turn on your PC, the faxes will automatically be uploaded to your PC.
Receiving in Colour Your unit has been factory-set to receive faxes in colour from fax machines with colour capability. When receiving a fax, your unit detects if the incoming fax is a colour or black & white transaction, and prints the fax accordingly. For automatic printing of received colour faxes, you need to have the correct BJ cartridge installed in your unit. If not, the unit will receive the colour fax in memory and the LCD will alternate REC’D IN MEMORY and INSTALL BC-21e.
Your unit is a multitasking device so it can receive faxes and voice calls while you are performing other tasks. If you receive a fax while performing certain tasks, the unit stores the incoming fax in memory. As soon as you finish your task, the unit automatically prints the fax. Receiving Faxes in Memory When a Problem Occurs If your unit encounters a problem when receiving a fax, it automatically stores the unprinted pages in memory, and the LCD displays REC’D IN MEMORY as well as one or more messages.
Cancelling Receiving Follow this procedure if you want to stop receiving a fax before reception is completed: 1 Press Stop. CANCEL? AYES #NO • The unit asks you to confirm that you want to cancel. YES=(A) NO=(#) 2 Press T to cancel receiving. • Receiving is not cancelled until you press T. • If you change your mind and want to continue receiving, press #. 8-14 Receiving Faxes TX/RX CANCELLED Ex: TX/RX NO.
In Australia, Telstra offers the FaxStream™ Duet capability. This service allows you to assign two numbers to your line: one for fax and one for telephone. When the fax number is called, the network sends a specific ring tone which your unit recognises and automatically handles as a fax call. If the telephone number is called, a different ring tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller’s end.
9 Press Set. 10 Press Stop to return to standby mode. n INCOMING RING Ex: 15:00 NET SW. When the RX MODE setting is set to NET SWITCH, no other receive mode can be selected with the Receive Mode button. Network Switch System Operation The procedure for using the network switch system is almost the same as when using the unit over a normal telephone line.
In New Zealand, Telecom N.Z. offers the FaxAbility capability. This service allows you to assign two numbers to your line: one for fax and one for telephone. When the fax number is called, the network sends a specific ring tone which your unit recognises and automatically handles as a fax call. If the telephone number is called, a different ring tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller’s end.
10 Press Stop to return to standby mode. n Ex: 15:00 NET SW. When the RX MODE setting is set to NET SWITCH, no other receive mode can be selected with the Receive Mode button. Network Switch System Operation The procedure for using the network switch system is almost the same as when using the unit over a normal telephone line.
Special Features Special Dialling ...................................................................................9-2 Dialling an Overseas Number (With Pauses) ..................................9-2 Switching Temporarily to Tone Dialling ............................................9-4 Confirming a Dial Tone ....................................................................9-5 Restricting Use of Your Unit ..............................................................
Special Dialling Dialling an Overseas Number (With Pauses) When you dial or register an overseas number, you may need to insert a pause within and/or after the number. The length and location of the pause depends on the telephone system of your country. Follow this procedure to dial an overseas number with pauses: 1 Open the document tray.* 2 Adjust the document feed lever for the document you are loading. (1 p. 4-2) 3 Prepare the document and load it, face Ex: down, in the ADF. (1 p.
6 Use the numeric buttons to dial the country Ex: TEL= Ex: TEL= 00p811234P code, the area code, and the fax/telephone number of the other party. 00p811234 7 If necessary, press R (Redial)/Pause to enter a pause. Special Features • If you enter the wrong number, press Stop and start again from step 4. • A pause at the end of a number (P) is fixed to ten seconds. 8 Press Start to begin scanning for sending. • To cancel the transmission once dialling has started, press Stop then T. (1 p.
Switching Temporarily to Tone Dialling Many information services for banks, airline reservations, hotel reservations, etc., require tone dialling for their services. If your unit is connected to a rotary pulse line, follow this procedure to set the unit temporarily for tone dialling: 1 Open the document tray.* 2 Press Hook. TEL= • Instead of pressing Hook, you can also lift the handset if you have connected the handset, a telephone, or an extension phone to your unit.
Confirming a Dial Tone* This feature allows you to set your unit to listen for and detect a dial tone in the middle of a fax/telephone number before dialling the rest of the number. This is called Dial tone detection. n Special Features Use this feature only when you register a number for speed dialling. For details on registering numbers for speed dialling, 1 Chapter 6.
Restricting Use of Your Unit By enabling the restriction feature of your unit, you can prevent unauthorised people from making calls and sending faxes. Enabling Restriction of Your Unit To restrict use of your unit, you need to enable the LOCK PHONE setting. To prevent access to the LOCK PHONE setting, you need to register a password. Follow this procedure to set the PASSWORD and LOCK PHONE settings: 1 Press Function. 2 Press Data Registration. DATA REGSTRATION 3 Press Set.
10 Press Stop to return to standby mode. Ex: 15:00 FaxOnly Cancelling Restriction of Your Unit If you have previously set a password and enabled the LOCK PHONE setting, follow this procedure to cancel restriction of your unit: 1 Press Function. 2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use d or u to select SYSTEM SETTINGS. SYSTEM SETTINGS 5 Press Set twice.
9 Press Set. 10 Press Stop to return to standby mode. DATE SETUP Ex: 15:00 FaxOnly Restriction of the unit is disabled. Anyone can make calls or send faxes.
Chapter 10 Making Copies Chapter 10 Making Copies Making Copies Documents You Can Copy.....................................................................10-2 Copying Documents...............................................................................10-2 Setting the Length of the Bottom Margin ............................................
Documents You Can Copy For information on the types of documents you can copy, their requirements, and details on loading documents, 1 Chapter 4. Copying Documents One of your unit’s convenient features is its ability to make high-quality black & white and colour copies. Follow this procedure to make copies: 1 Open the document tray.* 2 Adjust the document feed lever for the document you are loading. (1 p. 4-2) 3 Prepare the document and load it, face Ex: down, in the ADF. (1 p.
❚ For black & white copying: Make sure the Colour/B&W button’s light is off, then press Image Quality to select the image quality setting you want. Ex: B&W TEXT Ex: COPY 80% 01 Ex: COPY 80% 05 6 To make a reduction or enlargement of your document, press Function, then use d or u to select the percentage you want. Making Copies • If the Colour/B&W button’s light is on, press Colour/B&W to turn it off. • You can select from the following: – B&W TEXT Suitable for most text documents.
Setting the Length of the Bottom Margin You can adjust the length of the bottom margin for colour copying and colour reception. The default margin length is NORMAL (21 mm). Follow this procedure to set the length of the bottom margin: 1 Press Function. 2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use d or u to select PRINTER SETTINGS. PRINTER SETTINGS 5 Press Set. RX REDUCTION 6 Use d or u to select BOTTOM MARGIN. BOTTOM MARGIN 7 Press Set.
Chapter 11 Reports and Lists Reports and Lists Summary of Lists and Reports .............................................................11-2 ACTIVITY REPORT..................................................................................11-3 TX (Transmission) REPORT...................................................................11-4 MULTI TX/RX (Transaction) REPORT..................................................11-5 RX (Reception) REPORT .............................................................
Summary of Lists and Reports The table below shows the lists and reports that can be printed from your unit. Refer to the pages indicated for more details. 11-2 Report or List Description Details USER’S DATA LIST Lists the current settings of your unit and the registered sender information. p. 3-9 ACTIVITY REPORT Shows recent facsimile transactions performed p. 11-3 by your unit. p. 14-5 You can enable or disable automatic printing of this report after every 20 transactions.
ACTIVITY REPORT Your unit is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you want to print an ACTIVITY REPORT before it is automatically printed, follow this procedure: n If you prefer the unit not to print an ACTIVITY REPORT after every 20 transactions, disable the AUTO PRINT setting. (1 p. 14-5) 1 Press Function. 2 Press Report. ACTIVITY REPORT 3 Press Set. PRINTING REPORT • The unit prints an ACTIVITY REPORT.
TX (Transmission) REPORT Your unit is factory-set to print a TX (transmission) REPORT only when an error occurs during sending. To change this setting, 1 TX REPORT, p. 14-5. If you set the unit to print a report, a TX REPORT or an ERROR TX REPORT, similar to the ones below, will be printed depending on the setting you select. 27/12 2001 14:59 FAX 123 4567 CANON 001 ********************* *** TX REPORT *** ********************* TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST.
MULTI TX/RX (Transaction) REPORT If the transmission was a sequential broadcast, a MULTI TX/RX (transaction) REPORT, similar to the one below, will be printed.
11-6 Reports and Lists Chapter 11
Chapter 12 Maintenance Chapter 12 Maintenance Maintenance Periodic Cleaning ...................................................................................12-2 Cleaning the Unit’s Exterior..................................................................12-2 Cleaning the Unit’s Interior ...................................................................12-3 Cleaning Inside the Printer Cover ....................................................12-3 Cleaning the Scanner Components .....................
Periodic Cleaning Your unit requires little periodic maintenance. This section describes the necessary cleaning procedures for your unit. Please note the following before cleaning: • Be sure to disconnect the power cord before cleaning the unit. Since documents in memory are erased when the power is disconnected, print any documents stored in memory before disconnecting the power cord. (1 pp.
Cleaning the Unit’s Interior Cleaning Inside the Printer Cover To prevent ink spots and paper dust from accumulating inside the unit and affecting print quality, clean the unit’s print area periodically. Follow this procedure to clean inside the unit: 1 Disconnect the power cord from the unit. 2 Open the document tray.* 3 Lift the document guides to open the DOCUMENT GUIDES printer cover. • If the printer cover does not open easily, slide the document guides outwards and then open the printer cover.
4 Use a clean, soft, dry, lint-free cloth to remove any ink or paper debris from the unit’s interior (shaded area), especially around the platen. • Be careful not to touch the BJ cartridge or its holder. 5 Check the small black rollers. If they are dirty, clean them with a soft, dry toothbrush. 6 When you are finished, close the printer cover. 7 Close the document tray.* 8 Reconnect the power cord. * Hong Kong, Singapore, and Malaysia only.
Cleaning the Scanner Components Follow this procedure to periodically check and clean the scanner components: 1 Disconnect the power cord from the unit. 2 Open the document tray.* 3 Open the operation panel partially by gently pulling it towards you. • It only opens slightly. 4 While holding the operation panel n c the documents you send or copy will also be dirty. • Be sure to use a soft cloth to avoid scratching the components.
5 Clean the shaded area of the operation panel. • Dirt and dust particles that collect on the underside of the operation panel affect the quality of the documents you copy or send. 6 Use a clean, soft, dry, lint-free cloth to wipe up paper dust from the areas (shaded) surrounding the separation roller. SEPARATION ROLLER 7 When you are finished, close the operation panel by pressing it down from the centre.
BJ Cartridge BJ Cartridges and BJ Tanks You can purchase the following BJ cartridges and tanks for use with your unit. Contact your local authorised Canon dealer. n For optimum printing results and to avoid printing problems, Canon recommends that you only use the Canon BJ cartridges and tanks described in this guide.
■ BCI-21 Colour BJ Tank CartriInk dge BC Col l-21 or Ma de Japa n in Contains the colour ink for the Colour BJ cartridge. When the Colour BJ tank of the Colour BJ cartridge runs out, replace with this tank. When to Replace a BJ Cartridge or BJ Tank How frequently you need to replace a BJ cartridge or tank depends on how you use your unit. If you print many graphics, halftones, or greyscales, you will need to replace them more often than if you print mainly text.
1 Print the nozzle check pattern. (1 p. 12-10) Satisfactory Unsatisfactory 2 There is no problem with the BJ cartridge or tanks. Try adjusting the print settings. (1 Software User’s Guide) 2 Perform print head cleaning. (1 p. 12-11) • You can clean the print head up to five consecutive times if necessary. 3 Print the nozzle check pattern again. (1 p. 12-10) Satisfactory You should now be able to print properly.
Testing and Cleaning the BJ Cartridge Print Head The print head in the BJ cartridge contains nozzles through which ink is propelled onto the paper. To maintain the best possible print quality, these nozzles need to be cleaned from time to time. Your unit is equipped with a print head cleaning function that does this. Printing the Nozzle Check Pattern Before cleaning the print head, you may want to print the nozzle check pattern to test the print head of the BJ cartridge installed in the unit.
Cleaning the BJ Cartridge Print Head If your printouts become faint or streaked, or if their quality otherwise deteriorates, print the nozzle check pattern to see if the print head nozzles are operating properly (1 p. 12-10). If the pattern is broken, missing, or a specific colour is not printed, clean the BJ cartridge print head. Refer to the flow chart (1 p. 12-9) for the correct order of testing and cleaning the BJ cartridge print head.
Replacing the BJ Cartridge This section describes how to replace the BJ cartridge. Before replacing the BJ cartridge, be sure to read the section When to Replace a BJ Cartridge or BJ Tank. (1 p. 12-8) n • The procedure explained here is the same for replacing an old BJ cartridge with a new one, or simply exchanging the BJ cartridge for one of the optional BJ cartridges. • Do not replace the BJ cartridge while the unit is printing or performing another operation.
c • Do not try to manually move or stop the cartridge holder since this may damage the unit. • Do not touch the components shown or any metal parts since this may adversely affect operation of the unit and/or affect print quality. • The unit has an automatic protection feature that helps keep it from overheating. If the cartridge holder does not move, unplug the unit and let it cool for several minutes. Then plug it in again and press C to move the cartridge holder.
6 Remove the new BJ cartridge from its package, then remove the orange protective cap q and tape w. • Discard the cap and tape. Never attempt to reattach them to the BJ cartridge print head. • Install the BJ cartridge immediately after removing the cap and tape. • Spilled ink can stain any surface; protect yourself and your work area. 1 2 DO NOT TOUCH THESE PRECISION COMPONENTS. 7 With the label facing outwards, insert the BJ cartridge into the cartridge holder.
Replacing a BJ Tank This section describes how to replace a BJ tank in an installed Colour BJ cartridge. Before replacing a BJ tank, be sure to read the section When to Replace a BJ Cartridge or BJ Tank. (1 p. 12-8) n • Do not leave empty BJ tanks in a Colour BJ cartridge. Remove them immediately when they run out of ink, and replace them with new ones. Do not leave a Colour BJ cartridge with either of its BJ tanks missing as the ink in the BJ cartridge will dry and adversely affect print quality.
c • Do not try to manually move or stop the cartridge holder since this may damage the unit. • Do not touch the components shown or any metal parts since this may adversely affect operation of the unit and/or affect print quality. • The unit has an automatic protection feature that helps keep it from overheating. If the cartridge holder does not move, unplug the unit and let it cool for several minutes. Then plug it in again and press C to move the cartridge holder.
6 Remove the new BJ tank from its package, then remove the orange protective cap. • Discard the cap. Never attempt to reattach it to the BJ tank. • Spilled ink can stain any surface; protect yourself and your work area. c Do not touch the ink port on the BJ tank. DO NOT TOUCH 7 Insert the BJ tank into the empty slot in the Colour BJ cartridge, then press firmly on its tab until it clicks into position.
9 Close the printer cover. 10 Close the document tray.* n If you need to unplug the unit, wait until it is in standby mode (time and receive mode displayed in the LCD). Otherwise the cartridge holder may not be in its home position causing the BJ cartridge to remain uncapped and dry out. * Hong Kong, Singapore, and Malaysia only.
Chapter 13 Troubleshooting Troubleshooting If You Cannot Solve the Problem..........................................................13-2 Clearing Jams .........................................................................................13-3 Jams in the ADF ...................................................................................13-3 Jams in the Multi-Purpose Tray............................................................13-4 LCD Messages .....................................................
If You Cannot Solve the Problem If you have a problem with your unit and you cannot solve it by referring to the information in this chapter, contact your local authorised Canon dealer or the Canon help line. Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help you with your problem. n c Attempting to repair the unit yourself may void the limited warranty.
Clearing Jams Jams in the ADF When a document jams or misfeeds in the ADF, the LCD displays CHECK DOCUMENT. Follow this procedure to clear the document jam: n You do not need to unplug the unit when clearing document jams. 1 Press Stop. 2 Open the operation panel partially by gently pulling it towards you. • It only opens slightly. • Do not try to pull the document out without opening the operation panel since you may tear or smudge the document.
Jams in the Multi-Purpose Tray If print media jams in the multi-purpose tray, the LCD displays CLEAR PAPER JAM. Follow this procedure to clear the jam: n You do not need to unplug the unit when clearing paper jams. 1 Close the document tray if necessary.* 2 Gently pull any jammed paper out of the unit as shown. • You can hold the document tray up for easy access to the jammed paper.** 3 Remove the paper stack from the multipurpose tray and reload it. (1 p.
LCD Messages The following messages are displayed in the LCD when the unit is performing a function or encounters an error. The error code appears in the ACTIVITY REPORT. (1 p. 11-3) Error Code Cause Action AUTO REDIAL — The unit is waiting to redial the other party’s number because the line was busy or the other party did not answer when you tried to send the document. Wait for the unit to automatically redial the number.
Message Error Code Cause BUSY/NO SIGNAL (Continued) Action The receiving fax machine did not answer within 55 seconds (after all automatic redialling attempts). Contact the other party and have them check their fax machine. You can try to send the document using manual sending via the handset (1 p. 7-7). For an overseas call, add pauses to the registered number. (1 p. 9-2) CARTRIDGE JAMMED — The cartridge holder cannot move. This is normally due to a paper jam.
Message Error Code Cause CHECK DOCUMENT (Continued) Action The document feed lever is set to m (manual document feed) for a multipage document. Set the document feed lever to a (automatic document feed). (1 p. 4-2) CHECK PAPER SIZE — The size of the paper in the multi-purpose tray and that specified in the PAPER SIZE setting are different. Load the correct paper size or change the PAPER SIZE setting. (1 p.
Message Error Code Cause Action COLOUR INK EMPTY — The Colour BJ tank in the Colour BJ cartridge is empty or its ink may have dried out. Clean the BJ cartridge print head (1 p. 12-11). If the message remains in the LCD, replace the Colour BJ tank (1 p. 12-15). The unit will then print automatically any faxes received in memory. CONVERT CLR>B&W? — The unit is confirming that it is all right to convert a colour document to black & white and print it with the Black BJ cartridge.
Error Code Cause INSTALL BC-21e (Continued) INSTALL BC21/22e INSTALL BC21e/20 Chapter 13 — Action You tried to print a received colour fax with the installed Black BJ cartridge. Replace the BJ cartridge with the Colour BJ cartridge (1 p. 12-12). If you do not have this BJ cartridge available, you can print the document with another BJ cartridge. (1 p. 7-17) You disabled the PHOTO INK PRINT setting (1 p. 14-8) and tried to print a received colour fax with the installed Photo BJ cartridge.
Message Error Code Cause LOAD PAPER Action — The multi-purpose tray is empty. Load paper in the multipurpose tray (1 p. 2-16). Make sure the stack does not exceed the paper limit mark (P). Then press Resume. #037 The unit’s memory is full because it has received too many documents, or a very long or detailed document. Print any documents stored in memory (1 pp. 7-17, 8-11, 8-13). Then start again.
NOT AVAILABLE Error Code Cause Action #025 In manual sending, you entered a speed dialling number that is assigned to a group. Use regular dialling, or enter a one-touch speed dialling button or coded speed dialling code that only has one fax/telephone number registered. PHOTO INK IN USE — The Photo BJ cartridge is installed in the unit. Change to a different BJ cartridge type if necessary. (1 p. 12-12) PRINT W/ BC-22e? — You disabled the PHOTO INK PRINT setting (1 p.
Message Error Code Cause TRY AGAIN IN B&W #085 TX/RX CANCELLED Action You tried sending a colour document to a machine that does not support colour faxing. Try sending again in black & white (1 p. 7-2). Alternatively, enable the COLOUR DIRECT TX setting that converts colour faxes to black & white if the other party’s fax machine does not support colour faxing, thus enabling you to send colour documents to any fax machine without an error occurring. (1 p.
Paper Feeding Problems ■ Paper does not load. The multi-purpose tray may contain too many sheets. • Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark (P). (1 p. 2-16) Paper may not be loaded correctly. • Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper guide is adjusted correctly. (1 p. 2-16) ■ Paper is loaded skewed. (Printing is skewed.) Paper may not be loaded correctly.
■ Transparencies or back print film do not feed correctly. The transparencies or back print film may not be loaded correctly. • Make sure they are loaded properly (1 p. 2-16). Do not load more than 50 transparencies or 10 back print film sheets in the multi-purpose tray. ■ Repeated paper jams occur. The paper you are using may be causing the jams. • Be sure to fan the paper stack before loading it in the multi-purpose tray. This keeps the sheets of paper from sticking together. (1 p.
The one-touch speed dialling button or coded speed dialling code you entered may not be registered for the feature you want to use. • Check the one-touch speed dialling button or coded speed dialling code and make sure it is registered correctly. (1 Chapter 6) You dialled or have been provided with an incorrect number. • Dial the number again, or check that you have the correct number. The other party’s fax machine may be out of paper.
■ Cannot send using Error Correction Mode (ECM). The other party’s fax machine may not support ECM. • If the other party’s fax machine does not support ECM, then the document is sent in normal mode without error checking. ECM may be disabled. • Make sure ECM is on. (1 ECM TX, p. 14-6) ■ Errors occur frequently while sending. The telephone lines may be in poor condition, or you may have a bad connection. • Lower the transmission speed. (1 TX START SPEED, p.
■ The unit does not switch automatically between telephone and fax reception. The unit may not be set to switch automatically between telephone and fax reception. • For the unit to switch automatically, the receive mode must be set to Fax/Tel Mode, ANS.MACHINE MODE, or NET SWITCH* (1 Chapter 8). If you have set ANS.MACHINE MODE, confirm that an answering machine is connected to the unit and that it is turned on with an outgoing message properly recorded. (1 p.
Error Correction Mode (ECM) may be disabled. • Make sure ECM is on. (1 ECM RX, p. 14-7) ■ Faxes do not print. The BJ cartridge or tanks may not be installed properly. • Make sure the BJ cartridge and tanks are installed properly. (1 pp. 2-12, 12-15) • Be sure to remove the orange protective tape from the BJ cartridge before you install it. (1 p. 2-15) The BJ cartridge print head may need cleaning. • Refer to the flow chart (1 p. 12-9) and clean the BJ cartridge print head if necessary. (1 p.
Copying Problems ■ The unit will not make a copy. The BJ cartridge or tanks may need to be replaced. • Determine if the problem is with the BJ cartridge or tanks (1 p. 12-8), and replace if necessary. (1 pp. 12-12, 12-15) You may be trying to make copies with the incorrect BJ cartridge installed in the unit. • The unit cannot make copies in colour while the Black BJ cartridge is installed. Replace the BJ cartridge with the Colour BJ cartridge. (1 p.
Telephone Problems ■ You cannot dial. The telephone line may not be connected properly. • Make sure all line connections are secure. (1 p. 2-5) The power cord may not be plugged in securely. • Check that the power cord is plugged securely into the unit and into the wall outlet (1 p. 2-8). If the unit is plugged into a power strip, make sure the power strip is plugged in and turned on. The unit may not be set for the type of telephone line in use (pulse/tone).
■ The printout contains blurred or smudged ink. The print media you are using may not be supported by the unit. • Make sure you are using the recommended print media. (1 p. 5-2) You may be printing on the wrong side of the paper. • Some papers have a “right” side for printing. If the print quality is not as clear as you would like it to be, try turning the paper over and printing on the other side. ■ The print side is rubbed and stained. The paper thickness lever is not set correctly.
Printing Problems ■ The Alarm light comes on and the unit beeps while printing. The unit may have a paper jam. • Clear the paper jam. (1 p. 13-4) • If the unit has no paper jam, unplug the unit and wait five seconds, then plug it in again. If the problem is fixed, the Alarm light will turn off, the cartridge holder will move to its home position on the right side of the unit, and the LCD will return to standby mode.
■ The BJ cartridge moves, but ink does not appear. The BJ cartridge or tanks may not be installed properly. • Make sure the BJ cartridge and tanks are installed properly. (1 pp. 2-12, 12-15) • Be sure to remove the orange protective tape from the BJ cartridge before you install it. (1 p. 2-15) The nozzles on the BJ cartridge print head may be clogged. • Refer to the flow chart (1 p. 12-9) and clean the BJ cartridge print head if necessary. (1 p. 12-11) The BJ cartridge or tanks may need to be replaced.
■ The printout curls. Your page may include a large amount of ink. • Leave the page in the output tray for 30 to 60 seconds to allow the ink to dry. Then remove the page carefully without touching any surfaces. • The paper you are using may be too thin. Printing dense graphics on light paper stock may cause the paper to curl. Try using heavier stock. ■ Your PC indicates a device time-out. A device time-out occurs when the PC sends data to the unit, but the unit does not respond.
■ Nothing appears in the LCD. Troubleshooting The power cord may not be plugged in securely. • Check that the power cord is plugged securely into the unit and into the wall outlet (1 p. 2-8). If the unit is plugged into a power strip, make sure the power strip is plugged in and turned on. If the LCD remains blank, unplug the unit, wait five seconds, then plug it in again.
If a Power Cut Occurs If power is suddenly lost due to a power cut or accidental unplugging, a built-in battery retains the user data settings and the speed dialling settings. However, any sent or received documents stored in memory will be lost. During a power cut, functions are limited as follows: • You cannot make telephone calls from the handset. Also, depending on your telephone, you may not be able to make telephone calls. • You cannot send, receive, or copy documents.
Chapter 14 Summary of Settings Summary of Settings Understanding the Menu System .........................................................14-2 Accessing the Menus ...........................................................................14-2 User Settings Menu ................................................................................14-4 Report Settings Menu ............................................................................14-5 TX (Transmission) Settings Menu..............................
Understanding the Menu System The menu system allows you to customise the way your unit operates. It consists of six menus, each containing settings that control different functions of your unit. n • If your unit is connected to a PC, we recommend using the MultiPASS Suite to adjust settings. (1 p. 3-2) • Before adjusting any settings, you may want to print the USER’S DATA LIST to check the current settings. (1 p.
6 Refer to the appropriate table (1 following pages) and use these guidelines to select and register settings: ❚ Use d or u to scroll through the settings. ❚ To register a setting or access sub-settings, press Set. ❚ To return to a previous level, press Data Registration. • For your settings to be registered, be sure to press Set after making a selection or entering information. • If at any stage you wish to return to standby mode, press Stop.
User Settings Menu For details on accessing the settings below, 1 pp. 14-2, 14-3. Setting Description Sub-Settings DATE & TIME Sets the current date. (1 p. 3-7) – UNIT TELEPHONE # Enters the fax/telephone number you want to appear at the top of each fax page you send. (1 p. 3-7) – UNIT NAME Enters the name or company name you want to appear at the top of each fax page you send. (1 p. 3-7) – TX TERMINAL ID Sets the options for the identification header (TTI).
Report Settings Menu For details on accessing the settings below, 1 pp. 14-2, 14-3. Setting Description Sub-Settings TX REPORT Enables/disables automatic printing of a transmission report. (1 p. 11-4) PRINT ERROR ONLY: Prints a report only when a transmission error occurs. OUTPUT YES: Prints a report every time you send a document. OUTPUT NO: No report is printed.
TX (Transmission) Settings Menu For details on accessing the settings below, 1 pp. 14-2, 14-3. Setting Description Sub-Settings ECM TX Enables/disables Error Correction Mode (ECM) during transmission. ON OFF MID PAUSE SET Selects the length of the pause entered when you press 2 SEC R (Redial)/Pause. (1 to 15)* AUTO REDIAL Enables/disables automatic redialling if the other party’s ON line is busy on the first attempt. (1 p. 7-10) OFF REDIAL TIMES Selects the number of redial attempts.
RX (Reception) Settings Menu For details on accessing the settings below, 1 pp. 14-2, 14-3. Setting Description Sub-Settings ECM RX Enables/disables Error Correction Mode (ECM) during reception. ON OFF RX MODE Selects the receive mode. (1 Chapter 8) If you select FAX/TEL AUTO SW, you can select additional sub-settings. (1 p. 8-6) FAX ONLY MODE NET SWITCH* FAX/TEL AUTO SW INCOMING RING When the unit is set to FAX ONLY MODE or FAX/TEL AUTO SW, enables/disables ringing when it receives a call.
Printer Settings Menu For details on accessing the settings below, 1 pp. 14-2, 14-3. Setting Description Sub-Settings RX REDUCTION Enables/disables reduction of faxes to fit on the paper loaded in the multi-purpose tray. ON OFF Selects the direction of the reduction. VERTICAL ONLY HORIZ & VERTICAL PAPER SIZE Selects the size of the paper loaded in the multipurpose tray. A4 LTR LGL ECONOMY PRT Enables/disables economy printing for black & white printing with the Black BJ cartridge.
System Settings Menu For details on accessing the settings below, 1 pp. 14-2, 14-3. Description Sub-Settings UN/LOCK PHONE Enables/disables restriction of the unit. (1 p. 9-6) – PASSWORD Enters a password to restrict access to the LOCK PHONE setting below. 0000 to 9999 LOCK PHONE Enables/disables restriction of the unit to make calls and send faxes. OFF ON DATE SETUP Selects the date format displayed in the LCD and printed on the faxes you send.
14-10 Summary of Settings Chapter 14
Specifications General Specifications ............................................................................A-2 Facsimile ...................................................................................................A-3 Copier ........................................................................................................A-3 Telephone..................................................................................................A-4 Printer...............................................
General Specifications Power Source 200–240 V/50–60 Hz Dimensions – Australia and New Zealand model: 606 mm 476 mm Power Consumption – Maximum: Approx. 42.9 W – Standby: Approx. 7.9 W 453 mm Weight Approx. 5.1 kg (With components attached) 367 mm Environmental Conditions – Temperature: 10°–32.
Applicable Line Public Switched Telephone Network (PSTN) Compatibility G3 Data Compressing System MH, MR, MMR, JBIG, JPEG Modem Type Fax modem Modem Speed 14400/9600/7200/4800/2400 bps, automatic fallback Transmission Speed – Black & White: Approx. 6 seconds/page* at 14.4 Kbps, ECM-MMR, transmitting from memory – Colour: Approx. 2 minutes/page** at 14.
Reduction 70%, 80%, 90% Maximum Print Width 203.2 mm Enlargement 150%, 200% (COLOUR SNAPSHOT mode only) Resolution – Colour: 720 × 360 dpi – Black: 720 × 360 dpi (with Smoothing) Copy Speed – Black & White: A4 size: Approx. 3 pages/minute – Colour: COLOUR DRAFT, A4 size: Approx. 3 minutes/page PLAIN PAPER, A4 size: Approx. 9 minutes/page HIGH RES. PAPER, A4 size: Approx. 9 minutes/page COLOUR SNAPSHOT, 102 × 152 mm: Approx. 3 minutes, 50 seconds/page No.
Specifications Effective Scanning Width 214 mm Compatibility TWAIN Scanning Speed – B&W Text (30–150 dpi): 8.8 seconds/page – B&W Text (151–300 dpi): 11.6 seconds/page – B&W Text (301–600 dpi): 23.2 seconds/page – Greyscale (30–150 dpi): 8.8 seconds/page – Greyscale (151–300 dpi): 11.6 seconds/page – Greyscale (301–600 dpi): 23.2 seconds/page – Colour (30–150 dpi): 17.4 seconds/page – Colour (151–300 dpi): 34.7 seconds/page – Colour (301–600 dpi): 69.
A-6 Specifications Appendix A
Appendix B Handset Handset Handset .....................................................................................................B-2 Package Contents..................................................................................B-2 Attaching the Handset to Your Unit........................................................B-3 Maintaining Your Handset ......................................................................
Handset Depending on the country of purchase, the handset may be included with your unit, or may be sold separately as an option. Contact your local authorised Canon dealer for more information on purchasing this option. n Please note that the shape of your handset may differ from the one shown in this section. However, both handsets have exactly the same functions and performance.
Attaching the Handset to Your Unit Follow this procedure to attach the handset to your unit: 1 Use two of the screws provided to attach the handset cradle to the cradle support. Handset • Push the screws in with your finger or use a cross-point screwdriver. Make sure the screws are inserted all the way in. 2 Before attaching the cradle support to your unit, remove the BJ cartridge. • To remove the cartridge follow steps 1 to 5 on pages 12-12 and 12-13.
6 Return the unit to its upright position and place the handset in its cradle. • Make sure the cradle support rests on the table top along with the unit. 7 Connect the line from the handset to the h jack. 8 Reconnect the power cord. 9 Reinstall the BJ cartridge in the unit. (1 p. 2-13) Maintaining Your Handset To maintain your handset in top working condition, be sure to follow these guidelines: • Do not leave your handset exposed to direct sunlight.
Index A Accessing, menus: 14-2, 14-3 ACTIVITY REPORT description: 11-2 printing: 11-3 sample: 11-3 setting: 11-3, 14-5 ADF: 2-9 adding pages in: 4-6 capacity: 4-2 jams in: 13-3 loading documents in: 4-4, 4-5 Alarm light: 2-10 ALARM VOLUME setting: 14-4 ANS.MACHINE MODE description: 8-2 setting: 8-10 using unit in: 8-10 AnsMode display (See ANS.
Black & white sending setting: 7-2 setting resolution: 7-3 BLACK INK EMPTY message: 13-5 BOTTOM MARGIN setting: 10-4, 14-8 Broadcasting, sequential: 7-13 to 7-15 Bubble Jet paper: 5-2, 5-5 BUSY/NO SIGNAL message: 13-5, 13-6 Buttons: 2-10, 2-11 (See also individual button names) numeric: 2-10, 3-3 one-touch speed dialling: 2-10, 2-11, 6-3, 6-12 special function: 2-10, 2-11 C Cable parallel: 2-7 USB: 2-7 CALLING VOLUME setting: 14-4 Cancelling automatic redialling: 7-11 manual redialling: 7-10 receiving: 8-1
D D.T.
Extension phone, connecting: 2-5, 2-6 External device, connecting: 2-5, 2-6 F F/T RING TIME setting: 14-7 Fabric sheet: 5-2, 5-5 printing: 5-13 FAX (See Unit) FAX ONLY MODE description: 8-2 setting: 8-3, 8-4, 14-7 FAX/TEL AUTO SW setting: 8-5, 14-7 Fax/Tel Mode description: 8-2 setting: 8-5 setting options for: 8-6, 8-7 FaxAbility: 8-17, 8-18 FaxOnly display (See FAX ONLY MODE) FaxStream™ Duet: 8-15, 8-16 FaxTel display (See Fax/Tel Mode) Feed lever, document: 2-10, 4-2 Feeding, paper problems: 13-13, 13-1
M Maintenance, safety instructions: 1-4, 1-5 MAN/AUTO SWITCH setting: 14-7 Manual display (See MANUAL MODE) Manual document feed: 4-2 MANUAL MODE description: 8-2 receiving in: 8-8, 8-9 setting: 8-8 Manual redialling: 7-10 cancelling: 7-10 Manual sending via the handset: 7-7, 7-8 cancelling: 7-9 Margin, setting bottom: 10-4 Memory deleting document from: 7-19 documents in: 7-16 to 7-19 printing document in: 7-17, 7-18 printing list of documents in: 7-16 receiving when problem occurs: 8-13 Reference button:
Optional handset (See Handset) Output tray: 2-9 extension: 2-9 OUTSIDE IMAGE setting: 14-4 Overseas number, dialling: 9-2, 9-3 P Paper: 5-2, 5-4, 5-5 (See also individual paper names) feeding problems: 13-13, 13-14 guide: 2-9 guidelines: 2-16, 2-17 loading: 2-16 to 2-18, 5-7 output guides: 2-9, 5-11, 5-15 plain (See Plain paper) printable area: 5-3 rest: 2-9 thickness lever (See Paper thickness lever) PAPER SIZE setting: 14-8 Paper thickness lever position: 5-2 setting: 5-6, 5-7 Parallel cable: 2-7 PASSWOR
Q Quality adjusting: 7-2 to 7-4 print problems: 13-20, 13-21 Quantity document: 4-2 print media: 5-2 R R button: 2-11, 3-11 registering: 3-11, 3-12 R-KEY SETTING: 3-11, 14-4 REC’D IN MEMORY message: 13-11 Receive Mode button: 2-10 RECEIVED IN FILE message: 13-11 Receiving (See also individual receive modes) cancelling: 8-14 colour: 8-12 in memory when problem occurs: 8-13 methods: 8-2 problems: 13-16 to 13-18 to MultiPASS Suite: 8-2, 8-11 when PC off: 8-11 while performing other tasks: 8-13 REDIAL INTERVAL
Screws with plugs: 2-2 Sender information description: 3-6 printing list to check: 3-9 registering: 3-6 to 3-8 sample: 3-6 Sending cancelling: 7-9 delayed: 7-15 document requirements: 4-2, 4-3 manual via the handset: 7-7, 7-8 memory: 7-6, 7-7 methods: 7-6 to 7-8 preparing for: 7-2 to 7-5 problems: 13-14 to 13-16 sequential broadcasting: 7-13 to 7-15 setting for black & white: 7-2 setting for colour: 7-2 setting scanning contrast: 7-4 setting scanning resolution: 7-3 timer (See Delayed sending) to more than
multi-purpose: 2-9, 2-18, 5-2, 13-4 output: 2-9 TRY AGAIN IN B&W message: 13-12 TTI POSITION setting: 14-4 TX (Transmission) REPORT: 11-2, 11-4 Settings menu: 14-6 TX REPORT setting: 14-5 TX START SPEED setting: 14-9 TX TERMINAL ID setting: 14-4 TX/RX CANCELLED message: 13-12 TX/RX NO. nnnn message: 13-12 TX/RX NO. nnnn, SCANNING P.
I-10 Index
