Fax Driver Guide Fax Driver Ver. 4.10 Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
0 Ot¯ Fax Driver Guide
How This Manual Is Organized Chapter 1 Before You Start Chapter 2 Getting Started Chapter 3 Fax Driver Options Chapter 4 Canon Cover Sheet Editor Chapter 5 Special Fax Driver Options Chapter 6 Appendix Includes information about additional software used with the fax driver and the index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Displays Used in This Manual . . . . . . . . . .
Updating the Alternate Fax Driver (Windows 2000/XP/Server 2003) . . . . . . 2-47 Uninstalling the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-49 Specifying the Installed Optional Fax Board . . . . . . . . . . . . . . . . . . . . . . . . . 2-51 Specifying the Installed Fax Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54 Chapter 3 Fax Driver Options Faxing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Inserting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10 Adjusting Text Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11 Font. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11 Font Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11 Font Color . . . . . . . . . . . . . . . . . . . . . . .
Arranging Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28 Changing the Order of Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28 Aligning Multiple Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29 Specifying Grid Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30 Showing Grids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preface Thank you for purchasing this Canon product. Please read this manual thoroughly before operating the product to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference. How to Use This Manual Symbols Used in This Manual The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety. .
Displays Used in This Manual Screen shots of computer operation screens used in this manual may differ from the ones you actually see, depending on the operating system and the model or options that come with your machine. The buttons that you should click are marked with a , as shown below. When multiple buttons can be clicked, they are highlighted and mentioned in the order in which they should be clicked. 5 Click [Next]. Click this button for operation.
Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: x Microsoft® Windows® 98 operating system: Windows 98 Microsoft® Windows® Millennium Edition operating system: Windows Me Microsoft® Windows® 2000 operating system: Windows 2000 Microsoft® Windows® XP operating system: Windows XP Microsoft® Windows Server Windows Server 2003 2003 operating system:
Legal Notices Trademarks Canon, the Canon logo, imageRUNNER, imageCLASS, imagePASS, iR, LASER CLASS, and NetSpot are trademarks of Canon Inc. Citrix, MetaFrame, and MetaFrame XP are trademarks of Citrix Systems, Inc. in the United States and other countries. Microsoft, the Windows logo, and Windows are registered trademarks of Microsoft Corporation in the United States and other countries. Windows Server is a trademark of Microsoft Corporation in the United States and other countries.
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC.
Before You Start 1 CHAPTER This chapter describes the system environments required for using the fax driver. It also explains where to find help and information regarding the installation and use of this driver. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Supported Canon Products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 System Requirements . . .
Introduction 1 Before You Start The fax driver gives users of Microsoft Windows 98, Windows Millennium Edition, Windows 2000, Windows XP, or Windows Server 2003 (hereafter called Windows 98/Me/2000/XP/Server 2003) operating system the ability to make full use of the fax function of the printer. If your printer is equipped with the optional fax subsystem, the fax driver enables you to access the fax function. The fax driver is conceptually akin to a printer driver.
Driver Name Color imageRUNNER C5180/C5180i Canon iR C5180 (FAX) imagePASS-H1 (Color iR C5180-H1) Canon iR C5180-H1 (FAX) imageRUNNER C3100 Canon iR C3100 (FAX) imagePASS-E1 (iR C3100-E1) Canon iR C3100-E1 (FAX) imageRUNNER C3170i Canon iR C3170 (FAX) imageRUNNER C3170U Canon iR C3170 (FAX) imageRUNNER C5800 Canon iR C5800 (FAX) imagePASS-D1 (iR C5800-D1) Canon iR C5800-D1 (FAX) imageRUNNER C5870U Canon iR C5870 (FAX) imagePASS-G1 (iR C5870-G1) Canon iR C5870-G1 (FAX) imageRUNNER C6800
Before You Start 1 1-4 Printer Name Driver Name imageRUNNER 400/330 with Network Multi-PDL Printer Board-P1 Canon iR330-400-P1/R1 PCL (FAX) imageRUNNER 400/330 with Network Multi-PDL Printer Board-R1 Canon iR330-400-P1/R1 PCL (FAX) imageRUNNER 4570/3570 Canon iR3570/iR4570 (FAX) imageRUNNER 4570G/3570G Canon iR3570/iR4570 (FAX) imageRUNNER 5070 Canon iR5070 (FAX) imagePASS-S1 (iR5070-S1) Canon iR5070-iR6570-S1 (FAX) imagePASS-S1 (iR5570-S1) Canon iR5070-iR6570-S1 (FAX) imageRUNNER 6570/55
IMPORTANT • The fax options are available only if a fax board is installed in your printer.
System Requirements 1 Before You Start The fax driver can be used in the following system environments: ■ Operating System Software • Microsoft Windows 98 • Microsoft Windows Me • Microsoft Windows 2000 • Microsoft Windows XP • Microsoft Windows Server 2003 ■ With a Server-Based Computing Environment • Compatible Windows Terminal Server (Service) - Microsoft Windows 2000 Server - Microsoft Windows Server 2003 • Compatible Software - Citrix MetaFrame XP - Citrix MetaFrame 1.
System Requirements 1-7 1 Before You Start IMPORTANT If you are using the Color imageRUNNER C2620-C1, Color imageRUNNER C2620-C2, Color imageRUNNER C2880-J1, Color imageRUNNER C3200-C1, Color imageRUNNER C3220-C1, Color imageRUNNER C3220-C2, Color imageRUNNER C3380-J1, Color imageRUNNER C4080-H1, Color imageRUNNER C4580-H1, Color imageRUNNER C5180-H1, imageRUNNER C3100-E1, imageRUNNER C5800-D1, imageRUNNER C5870-G1, imageRUNNER C6800-D1, imageRUNNER C6870-G1, imageRUNNER 400/330, imageRUNNER 400/330-P1/R
Where to Find Help 1 Before You Start Here is where to get immediate help if you are having problems installing or using the fax driver. ■ README. TXT file Any hints, enhancements, limitations, and restrictions you need to be aware of when installing and using your fax driver are included in the README.TXT file provided with the driver. This file is located in \FAX\us_eng.
Getting Started 2 CHAPTER This chapter describes instructions for installing the software and specifying the installed fax memory. Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Installing the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 USB Connection Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing the Software This section describes instructions for installing the software. Installing the Fax Driver Getting Started 2 Before using the fax function on your printer, you must install the fax driver for it. Refer to the figure below in order to decide which procedure to use and read the corresponding pages in this manual. With the Installer Without the Installer To manually configure the printer port See "Standard Installation," on p. 2-3.
Standard Installation Standard installation is when you select an existing printer port manually. You can also install a network printer or set up a shared printer by following the procedure below. NOTE If you are using a printer connected to a network using TCP/IP protocol, you can automatically search for a port to install the fax driver. For instructions, see "Dynamic Installation," on p. 2-13. Insert the Fax Driver Software CD-ROM into the CD-ROM drive ➞ wait for the installation process to start.
2 On the CD-ROM Setup screen, click [Installation]. 3 Check the Fax Driver is selected ➞ click [Install]. Getting Started 2 If you select multiple drivers to be installed, the drivers are installed in sequence. 4 2-4 On the License Agreement screen, read the license agreement carefully. If you agree to the terms, click [Yes].
5 Click [Next]. Getting Started 2 6 Select [Manually Set Port to Install] ➞ click [Next].
NOTE If you have installed Canon Driver Information Assist Service and are using an operating system equipped with Windows Firewall, when the following message box is displayed, click [Yes] or [No]. - If you select [Yes], Windows Firewall will be configured to unblock the connection for Canon Driver Information Assist Service, so that you can set up the configuration automatically or use the Job Accounting feature. - If you select [No], you cannot use Canon Driver Information Assist Service.
If the required drivers have already been installed using the installer, the following screen is displayed. Select an option under [Process to Install Fax Driver] ➞ click [Next]. Getting Started 2 [Process to Install Fax Driver] - [Add Faxes and Update Existing Drivers]: You can install a new driver and update existing drivers simultaneously. - [Add Faxes]: You can add a new driver without affecting existing drivers.
NOTE • If you are using a shared fax in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to set up the fax configuration automatically or to use the Job Accounting feature. • If the Canon Driver Information Assist Service is already installed on your computer, [Canon Driver Information Assist Service] does not display.
NOTE To delete a fax driver that you do not want to install from [Fax List for Driver Installation], select the appropriate fax driver ➞ click [Remove]. 9 Verify that the fax driver(s) you want to install is selected in the [Fax List for Driver Installation] ➞ click [Next]. Getting Started 2 10 Select a port.
NOTE • If more than one fax driver is selected, this dialog box will reappear to enable selection of different ports for other fax drivers.
● If you want to add a port: ❑ Click [Add Port]. ❑ Select the printer port you want to add from [Add Port] dialog box ➞ click [OK]. Ports displayed in the [Add Port] dialog box vary depending on the operating system you are using. ❑ Specify the settings for the port you want to add in the dialog box displayed ➞ click [OK]. 11 Enter a fax name in [Fax Name] if necessary ➞ select [Set as Default] if you want to set the fax as the default printer ➞ click [Next].
NOTE • If you want to specify shared fax settings, or are installing an alternate driver in Windows 2000/XP/Server 2003, select [Use as Shared Fax]. For instructions on how to specify detailed settings for a shared fax, see steps 2 to 4 of "Alternate Fax Driver (Windows 2000/XP/Server 2003)," on p. 2-21. • If you have selected [Network] in the [Add Port] dialog box, you cannot set [Fax Name] and [Use as Shared Fax]. 12 Verify the installation settings ➞ click [Start].
14 Click [Restart] or [Exit] to finish the installation. The printer icon is displayed in the [Printers] folder. The driver is now installed. Dynamic Installation If you are using a printer connected to a network using TCP/IP protocol, you can automatically search for its printer port. To install the fax driver by dynamic installation, follow the procedure below.
2 On the CD-ROM Setup screen, click [Installation]. 3 Check the Fax Driver is selected ➞ click [Install]. Getting Started 2 If you select multiple drivers to be installed, the drivers are installed in sequence. 4 2-14 On the License Agreement screen, read the license agreement carefully. If you agree to the terms, click [Yes].
5 Click [Next]. Getting Started 2 6 Select [Search for Network Faxes to Install] ➞ click [Next].
NOTE • To search for faxes in sleep mode on the network, select [Reactive Faxes in the Sleep Mode and Search]. • If you have installed Canon Driver Information Assist Service and are using an operating system equipped with Windows Firewall, when the following message box is displayed, click [Yes] or [No].
If the required drivers have already been installed using the installer, the following screen is displayed. Select an option under [Process to Install Fax Driver] ➞ click [Next]. Getting Started 2 [Process to Install Fax Driver] - [Add Faxes and Update Existing Drivers]: You can install a new driver and update existing drivers simultaneously. - [Add Faxes]: You can add a new driver without affecting existing drivers.
8 Select the fax driver(s) you want to install from [Fax List] ➞ click [Add]. Getting Started 2 If you want to select all the fax drivers found, click [Select All]. If the Fax List is not displayed, click [Search Again]. The fax driver(s) you selected is added to [Fax List for Driver Installation]. NOTE • To delete a fax driver that you do not want to install from [Fax List for Driver Installation], select the appropriate fax driver ➞ click [Remove].
10 If you want to specify the fax settings, including the name or default fax setting, select [Set Fax Information] ➞ click [Next]. Getting Started 2 If you do not want to specify these settings, click [Next] ➞ skip to step 12. 11 Enter a fax name in [Fax Name] if necessary ➞ select [Set as Default] if you want to set the fax as the default printer ➞ click [Next].
NOTE If you want to specify shared fax settings, or are installing an alternate driver in Windows 2000/XP/Server 2003, select [Use as Shared Fax]. For instructions on how to specify detailed settings for a shared fax, see steps 2 to 4 of "Alternate Fax Driver (Windows 2000/XP/Server 2003)," on p. 2-21. 12 Verify the installation settings ➞ click [Start]. Getting Started 2 The information shown in the window may differ according to your system parameters. 13 After the files are copied, click [Next].
14 Click [Reatart] or [Exit] to finish the installation. The printer icon is displayed in the [Printers] folder. The driver is now installed. Alternate Fax Driver (Windows 2000/XP/Server 2003) If you are using one or more shared printers in Windows 2000/XP/Server 2003, you can install an alternate fax driver. Installing an alternate fax driver enables you to install a fax driver on a client PC via a network. 2 1 Getting Started To specify settings for the shared fax, follow the procedure below.
3 Select operating system from [Drivers to Add] ➞ click [OK]. 4 In the [Fax Information] dialog box, click [Next]. Getting Started 2 5 Follow the instructions in the dialog or message boxes to complete the installation. See steps 12 to 14 of "Standard Installation," on p. 2-3. IMPORTANT To use the fax driver on the client PC, double-click the shared printer icon for the alternate fax driver on the server PC.
Using the Add Printer Wizard To install a fax driver from the [Printers] folder in the Windows Control Panel, follow the procedure below. On the [Start] menu, point to [Settings] ➞ click [Printers]. NOTE • If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes]. • If you are using Windows XP Home Edition, on the [Start] menu, click [Control Panel] ➞ [Printers and Other Hardware] ➞ [Printers and Faxes].
4 Click [Browse] to select the folder of the driver you want to install ➞ click [OK]. Getting Started 2 You can select the driver from the following folders on the CD-ROM: OS Path Windows 98/Me: \FAX\us_eng\win98_me Windows 2000/XP/Server 2003: \FAX\us_eng\win2k_xp 5 Select your fax model from [Printers] ➞ click [Next]. 6 Follow the instructions on the screen to continue ➞ click [Finish] to start copying the files. The printer icon is displayed in the [Printers] folder.
USB Connection Installation If your printer supports a USB port, you can send faxes via the USB port. The following fax driver installation methods enable you to do so. ■ If a USB driver has been installed on your computer: ■ If a USB driver has not been installed on your computer: Install the USB driver and the fax driver according to the Plug and Play procedure.
2 Select the USB port from the [Port]. Getting Started 2 3 Follow the instructions in the dialog box or message boxes to complete the installation. See steps 11 to 14 of "Standard Installation," on p. 2-3. USB Installation Using the Add Printer Wizard 1 On the [Start] menu, point to [Settings] ➞ click [Printers]. NOTE • If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes].
3 When the port setting screen is displayed, select the USB port. Getting Started 2 4 Follow the instructions in the dialog box or message boxes to complete the installation. See steps 3 to 6 of "Using the Add Printer Wizard," on p. 2-23. Plug and Play Installation (Windows 98) 1 2 Connect the cable from the printer's USB port to the PC's USB port, and then turn the printer ON. Start Windows, and then insert the Fax Driver Software CD-ROM into the CD-ROM drive. The Add New Hardware Wizard starts.
4 Select [Search for the best driver for your device. (Recommended)] ➞ click [Next]. Getting Started 2 5 Select [Specify a location] ➞ click [Browse] to select [\FAX\us_eng\usbport\win98] on the CD-ROM ➞ click [Next]. 6 Follow the instructions on the screen ➞ click [Finish] after the files are copied. The USB driver is now installed. The Add New Hardware Wizard restarts. Continue with the installation to install the fax driver.
8 Select [Display a list of all the drivers in a specific location, so you can select the driver you want] ➞ click [Next] ➞ follow the instructions on the screen. Getting Started 2 9 Click [Have Disk].
10 Click [Browse] to select the folder containing the driver you want to install ➞ click [OK]. 2 Getting Started You can select the driver from the following folder on the CD-ROM: \FAX\us_eng\win98_me 11 Select your fax model from [Models] ➞ follow the instructions on the screen ➞ click [Finish] after the files are copied. The fax driver is now installed. Plug and Play Installation (Windows Me) 1 2 Connect the cable from the printer's USB port to the PC's USB port, and then turn the printer ON.
3 In the first dialog box of the Add New Hardware Wizard, select [Automatic search for a better driver (Recommended)] ➞ click [Next]. Getting Started 2 4 5 Select the [FXUUSBME.INF] file in the [Select Other Driver] dialog box ➞ click [OK]. Follow the instructions on the screen ➞ click [Finish] after the files are copied. The USB driver is now installed. The Add New Hardware Wizard restarts. Continue with the installation to install the fax driver.
7 8 Getting Started 2 Select [Specify the location of the driver (Advanced)] ➞ click [Next]. Select [Display a list of all drivers in a specific location, so you can select the driver you want] ➞ click [Next]. 9 Select [Printer] as the device type ➞ click [Next]. 10 Click [Have Disk]. 11 Click [Browse] to select the folder containing the driver you want to install ➞ click [OK].
12 Select your fax model from [Models] ➞ follow the instructions on the screen ➞ click [Finish] after the files are copied. Getting Started 2 The fax driver is now installed. Plug and Play Installation (Windows 2000) 1 2 Connect the cable from the printer's USB port to the PC's USB port, and then turn the printer ON. Start Windows, and then insert the Fax Driver Software CD-ROM into the CD-ROM drive. The Found New Hardware Wizard starts.
4 Select [Display a list of the known drivers for this device so that I can choose a specific driver] ➞ click [Next]. Getting Started 2 2-34 5 Select [Printers] from [Hardware types] ➞ click [Next]. 6 Click [Have Disk].
7 Click [Browse] to select the folder containing the driver you want to install ➞ click [OK]. Getting Started 2 You can select the driver from the following folder on the CD-ROM: \FAX\us_eng\win2k_xp 8 Select your fax model from [Printers] ➞ follow the instructions on the screen ➞ click [Finish] after the files are copied. The fax driver is now installed.
Plug and Play Installation (Windows XP/Server 2003) 1 2 2 Connect the cable from the printer's USB port to the PC's USB port, and then turn the printer ON. Start Windows, and then insert the Fax Driver Software CD-ROM into the CD-ROM drive. Getting Started The Found New Hardware Wizard starts. NOTE If you are using an operating system with Windows Firewall, the following dialog box may be displayed. In this case, select [No, not this time] ➞ click [Next] to proceed to step 3.
3 Select [Install from a list or specific location (Advanced)] ➞ click [Next]. Getting Started 2 4 Select [Don't search. I will choose the driver to install] ➞ click [Next]. 5 Select [Printer] from [Hardware types] ➞ click [Next].
6 Click [Have Disk]. Getting Started 2 7 Click [Browse] to select the folder containing the driver you want to install ➞ click [OK].
8 Select your fax model from [Printers] ➞ follow the instructions on the screen ➞ click [Finish] after the files are copied. Getting Started 2 The fax driver is now installed. Installing the Canon Driver Information Assist Service After installing the fax driver, you can setup the fax configuration automatically and use the Job Accounting feature.
NOTE Depending on the software or the operating system you are using, a screen for selecting the language to be used for the installer may be displayed before installing. 2 On the CD-ROM Setup screen, click [Installation]. 3 Check the Fax Driver is selected ➞ click [Install]. Getting Started 2 If you select multiple drivers to be installed, the drivers are installed in sequence. 4 2-40 On the License Agreement screen, read license agreement carefully. If you agree to the terms, click [Yes].
5 Click [Next] ➞ follow the instructions on the screen. Getting Started 2 6 Select [Manually Set Port to Install] ➞ click [Next].
7 Select [Canon Driver Information Assist Service] ➞ click [Next]. Getting Started 2 NOTE If you are using an operating system equipped with Windows Firewall, when the following message box is displayed, click [Yes] or [No]. - If you select [Yes], Windows Firewall will be configured to unblock the connection for Canon Driver Information Assist Service, so that you can set up the configuration automatically or use the Job Accounting feature.
8 After the files are copied, click [Next]. Getting Started 2 Depending on the model you are installing, this screen may not be displayed. If so, proceed to step 9. 9 Click [Restart] or [Exit] to finish the installation. The Canon Driver Information Assist Service is now installed. Updating the Existing Fax Drivers IMPORTANT Canon machines whose fax drivers can be updated using this version of the driver are listed under "Supported Canon Products," on p. 1-2.
1 Start the Installer ➞ follow the instructions in the dialog boxes. See steps 1 to 7 of "Standard Installation," on p. 2-3. 2 Select [Update Existing Drivers] ➞ click [Next]. 3 Verify the installation settings ➞ click [Start].
4 After the files are copied, click [Exit] to finish the installation. Restart your computer when a message appears prompting you to do so. The fax drivers already installed are now updated. IMPORTANT To use the updated alternate printer driver on the client PC, first uninstall the current printer driver ➞ double-click the shared printer icon for the updated alternate printer driver on the server PC.
5 Click [New Driver] ➞ follow the instructions on the screen. 6 Click [Have Disk] to specify the driver path on the CD-ROM ➞ follow the instructions on the screen. Getting Started 2 The fax driver is updated. 7 2-46 Repeat steps 1 to 6 for all other existing Canon fax drivers, if necessary.
9 Restart the computer. Check the fax configuration settings in the [Configuration] sheet (for Windows 98/Me) or [Device Settings] sheet (for Windows 2000/XP/Server 2003), and then reconfigure them if they have been changed. NOTE • For the imageRUNNER 400/330 and imageRUNNER 400/330-P1/R1, [Configuration] sheet is displayed regardless of the operating system you are using.
3 Select the alternate fax driver you want to update ➞ click [Update] (Windows 2000), [Replace] (Windows XP), or [Reinstall] (Windows Server 2003). Getting Started 2 4 5 When a message appears prompting you to insert the CD-ROM, insert the Fax Driver Software CD-ROM into the CD-ROM drive ➞ click [OK]. Click [Browse] to specify the driver path in the CD-ROM ➞ click [OK]. The alternate fax driver is updated.
Uninstalling the Fax Driver It is recommended that you use the Uninstaller to uninstall an unnecessary driver. 2 On the [Start] menu, point to [Programs] ➞ [Canon Printer Uninstaller] ➞ click [Raster PCL5e Fax Driver Uninstaller]. 2 In the [Delete Fax] dialog box, select the fax driver you want to delete. 3 Click [Delete]. 4 Click [Yes] to confirm the deletion.
5 Click [Exit] in the [Delete Fax] dialog box. Getting Started 2 NOTE You can also start the Uninstaller from the Fax Driver Software CD-ROM. To do so, double-click the [UNINSTAL.
Specifying the Installed Optional Fax Board Before sending a document by fax, you may need to specify the optional fax board installed in your fax.
3 In the fax properties dialog box, click the [Configuration] tab (for Windows 98/Me) or [Device Settings] tab (for Windows 2000/XP/Server 2003). The [Configuration] sheet (for Windows 98/Me) or [Device Settings] sheet (for Windows 2000/XP/Server 2003) is displayed. Getting Started 2 NOTE For the imageRUNNER 400/330 and imageRUNNER 400/330-P1/R1, [Configuration] sheet is displayed regardless of the operating system you are using. 4 Select an optional fax board from [Fax Board Options]. 5 Click [OK].
2 Getting Started NOTE • After the optional fax board is selected, set the telephone line for fax transmission from [Line Selection] in the [Special] sheet. • Clicking [Get Device Status] automatically specifies the optional fax board. If you are using a shared fax in the Print Server (Point and Print) environment, however, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to set up the fax configuration automatically by clicking [Get Device Status].
Specifying the Installed Fax Memory Before sending a document by fax, you need to specify the amount of fax memory. NOTE • Fax memory can be specified for the imageRUNNER 400/330 and imageRUNNER 400/ 330-P1/R1. • The number of recipients to which you can send simultaneously depends on the fax memory. Getting Started 2 1 On the [Start] menu, point to [Settings] ➞ click [Printers]. NOTE • If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes].
3 In the fax properties dialog box, click the [Configuration] tab (for Windows 98/Me) or [Device Settings] tab (for Windows 2000/XP/Server 2003). The [Configuration] sheet (for Windows 98/Me) or [Device Settings] sheet (for Windows 2000/XP/Server 2003) is displayed. Getting Started 2 NOTE For the imageRUNNER 400/330 and imageRUNNER 400/330-P1/R1, [Configuration] sheet is displayed regardless of the operating system you are using. 4 Select the amount of memory from [FAX Memory]. 5 Click [OK].
Getting Started 2 2-56 Specifying the Installed Fax Memory
Fax Driver Options 3 CHAPTER This chapter describes instructions for faxing a document, and specifying various settings for faxing documents. Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Sending a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Sending to a Remote Memory Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Faxing a Document This section describes how to fax a document and how to send a document to the memory box of the recipient's fax. Sending a Document 3 Fax Driver Options To send a document by fax, follow the procedure below. 1 2 In application software, with the document open, select [Print]. In the [Print] dialog box, select your fax from [Name] ➞ click [Properties]. The fax properties dialog box opens. NOTE Some application software may have a different method with which to select a fax driver.
3 Specify the various settings in the [Edit Address Book], [Register Cover Sheet], and [Special] sheets ➞ click [OK]. Fax Driver Options 3 4 Click [OK] in the [Print] dialog box. The [Fax Sending Settings] dialog box opens.
5 In the [Sending Settings] sheet, specify the name and fax number of the fax recipient ➞ click [Add to Recipient List]. Fax Driver Options 3 6 3-4 Click the [Cover Sheet] tab ➞ specify a format for the cover sheet attachment.
7 Click [OK] in the fax properties dialog box. The fax is sent to the specified recipient(s). Sending to a Remote Memory Box This mode is useful for sending a confidential document by fax. Documents that are to be sent and stored in the memory box of the recipient's fax require a valid subaddress and password. NOTE • Obtain the subaddress and password of the memory box of the recipient's fax from the recipient.
3 Specify the various settings in the [Edit Address Book], [Register Cover Sheet], or [Special] sheet ➞ click [OK]. Fax Driver Options 3 4 Click [OK] in the [Print] dialog box. The [Fax Sending Settings] dialog box opens. 5 3-6 In the [Sending Settings] sheet, specify the name and fax number of the recipient.
6 Click [Settings]. Fax Driver Options 3 7 8 Select [Use Subaddress] ➞ enter the subaddress and password of the memory box of the recipient's fax ➞ click [OK]. Click [Add to Recipient List].
9 Click the [Cover Sheet] tab ➞ specify the format of the cover sheet attachment. Fax Driver Options 3 10 Click [OK] in the [Fax Sending Settings] dialog box. The document is sent to and stored in the memory box of the recipient's fax. NOTE The data can be output only if the correct password is specified on the recipient's fax.
Specifying Recipients You can specify the names and fax numbers of people you want to send a fax to, by adding them to [Recipient List]. You can add recipients by: • Entering a new name and a new fax number in [Recipient Name] and [Fax Number]. • Selecting a recipient in the [Select Recipient from Address Book] dialog box.
Adding a New Name and Fax Number 1 From the [Fax Sending Settings] dialog box, display the [Sending Settings] sheet. Fax Driver Options 3 For details on how to access the [Fax Sending Settings] dialog box, see "Sending a Document," on p. 3-2. 2 3 Enter the name and fax number you want to add in [Recipient Name] and [Fax Number]. Click [Add to Recipient List]. The new recipient is displayed in [Recipient List].
Adding a Recipient from the Address Book From the [Fax Sending Settings] dialog box, display the [Sending Settings] sheet. 3 Fax Driver Options 1 For details on how to access the [Fax Sending Settings] dialog box, see "Sending a Document," on p. 3-2.
2 Click [Address Book]. The [Select Recipient from Address Book] dialog box opens. Fax Driver Options 3 3 Select the address book you want to use from [Address Books]. NOTE If you want to use an address book other than Canon Fax Driver Address Book, register the book before using it. (See "Registering Additional Address Books," on p. 3-24.) 4 5 Select an entry ➞ click [Add to List]. Click [OK] in the [Select Recipient from Address Book] dialog box.
Defining Address Book Entries This section describes instructions for defining person and group entries in the [Edit Address Book] sheet. Person (Single) Entry Clicking [Add Person] in the [Edit Address Book] sheet opens the [Add Person] dialog box for defining a new person (single) entry. You see the same dialog box under the title [Edit Person], if you click [Edit] in the [Edit Address Book] sheet when a person (single) entry is selected from [Address Book].
New Entry 1 From the fax properties dialog box, display the [Edit Address Book] sheet. Fax Driver Options 3 For details on how to access the fax properties dialog box, see "Sending a Document," on p. 3-2.
2 Click [Add Person]. The [Add Person] dialog box opens. Fax Driver Options 3 3 4 Enter information about the new person, such as [Recipient Name] and [Company]. Enter the fax number. You can enter two fax numbers: a primary number and a secondary number. 5 6 Enter information about the fax numbers in each respective [Description]. If you want to send documents to the memory box of the recipient's fax, click [Settings]. If you do not want to use this option, skip to step 8.
7 Select [Use Subaddress for Primary Number] and/or [Use Subaddress for Secondary Number] ➞ enter the subaddress and the password of the recipient's fax ➞ click [OK]. Fax Driver Options 3 NOTE • Obtain the subaddress and password of the memory box of the recipient's fax from the recipient. • You can leave the password blank if password is not registered at the recipient's fax. 8 Enter any additional information about the person in [Notes]. 9 Click [OK] to create the new person (single) entry.
Edit Entry From the fax properties dialog box, display the [Edit Address Book] sheet ➞ select [Person] from [Show]. 3 Fax Driver Options 1 For details on how to access the fax properties dialog box, see "Sending a Document," on p. 3-2. All person (single) entries are displayed in [Address Book].
2 Select the person you want to edit ➞ click [Edit]. The [Edit Person] dialog box opens. Fax Driver Options 3 3 Update the information if necessary. 4 Click [OK] to modify the selected person (single) entry. Delete Entry 1 2 3-18 Select the person (single) entry you want to delete from [Address Book]. Click [Delete].
Group Entry Clicking [Add Group] in the [Edit Address Book] sheet opens the [Add Group] dialog box for defining a new group. A group can contain both persons and other groups. You see the same dialog box under the title [Edit Group], if you click [Edit] in the [Edit Address Book] sheet when a group entry is selected from Address Book. The [Edit Group] dialog box enables you to change information on an existing group entry.
2 Click [Add Group]. The [Add Group] dialog box opens. Fax Driver Options 3 3 4 Enter the new group name. Select persons or groups as members of the new group from [Available Recipients] ➞ click [Add]. If you want to add a group to the new group, select [Group] or [All] from [Show] to view group entries. To remove an entry from [Current Group Members], select it ➞ click [Delete].
Edit Group From the fax properties dialog box, display the [Edit Address Book] sheet ➞ select [Group] from [Show]. 3 Fax Driver Options 1 For details on how to access the fax properties dialog box, see "Sending a Document," on p. 3-2. To view all person (single) and group entries, select [All] from [Show]. All group entries are displayed in [Address Book].
2 Select the group you want to edit ➞ click [Edit]. The [Edit Group] dialog box opens. Fax Driver Options 3 3 Change the group name if necessary. 4 Edit the group. ● To add a person or a group to the selected group: ❑ Select the person or group you want to add from [Available Recipients]. ❑ Click [Add]. ● To remove a member of the selected group: ❑ Select the person or group you want to remove from [Current Group Members]. ❑ Click [Delete].
Delete Group 2 Select the group entry you want to delete from [Address Book]. Click [Delete].
Registering Additional Address Books You can select fax recipients from address books other than the Canon Fax Driver Address Book if they are registered with the fax driver. Follow the procedure below to register the address books you want to use. NOTE You can register the Messaging API Address Book and the Windows Address Book. Fax Driver Options 3 1 From the fax properties dialog box, click the [Special] tab. For details on how to access the fax properties dialog box, see "Sending a Document," on p.
3 Click [Register]. 4 Select the address book you want to register from [Available Address Books] ➞ click [OK]. The dialog box corresponding to the selected address book opens. 5 Specify the required settings in the dialog box. For detailed information about an item in the dialog box, click [ the specific item in the dialog box you want to know about. ] (Help) ➞ click Registering Additional Address Books 3-25 Fax Driver Options 3 The [Register Address Book] dialog box opens.
6 Click [OK] in the dialog box. The registered address book is added to [Address Book List] in the [Address Books] dialog box. Fax Driver Options 3 7 3-26 Click [OK] in the [Address Books] dialog box.
Attaching a Cover Sheet to a Fax This section describes instructions for attaching a cover sheet to an outgoing fax. From the [Fax Sending Settings] dialog box, click the [Cover Sheet] tab. 3 Fax Driver Options 1 For details on how to access the [Fax Sending Settings] dialog box, see "Sending a Document," on p. 3-2. 2 3 4 Select an option for attaching the cover sheet to the fax from [Cover Sheet Attachment]. Select a cover sheet template from [Style].
5 Display the [Sender] sheet ➞ select check boxes according to the information you want to print on the cover sheet ➞ enter the information in the text boxes for the selected items. Fax Driver Options 3 You can select the following check boxes: • [Include Sender Name] • [Include Company] • [Include Dept./Div.] • [Include Fax Number] NOTE You can save the information entered in the [Sender] sheet in a file by clicking [Save Sender].
Click the [Recipient] tab ➞ select check boxes according to the information you want to print on the cover sheet. 3 Fax Driver Options 6 You can select the following check boxes: • [Include Recipient Name] • [Include Company] • [Include Dept./Div.] • [Include Fax Number] NOTE The information of the recipients specified in the [Sending Settings] sheet prints on the cover sheet.
7 Click the [Logo] or [Signature] tab. Fax Driver Options 3 8 9 10 3-30 Select [Print with Logo] or [Print with Signature] to include a logo or signature on the cover sheet. Click [Browse] ➞ select a bitmap logo or signature file name in [File Name]. Specify the magnification and position of the selected logo or signature.
11 Click the [Sheets to Send] tab ➞ select [Include Number of Sheets to Send] ➞ enter the number of sheets you are going to send as a fax. Fax Driver Options 3 12 13 14 15 16 Click [OK] in the [Item Settings] dialog box. Select [Insert Attention Note] ➞ select a note from [Attention Note] or enter a note. Enter any other information you want to include on the cover sheet in [Comment to Include]. Click [Preview] if you want to check the preview image on the cover sheet. Click [OK].
Fax Driver Options 3 3-32 Attaching a Cover Sheet to a Fax
Canon Cover Sheet Editor 4 CHAPTER This chapter describes instructions for installing the Canon Cover Sheet Editor, launching the editor, and creating and registering original cover sheets. What Is the Cover Sheet Editor? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Installing the Cover Sheet Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
What Is the Cover Sheet Editor? The Canon Cover Sheet Editor is software for creating original fax cover sheet templates for use with a Canon fax driver. After registering cover sheets created with this software in your fax driver, you can use them with any fax. If you specify fields instead of manually entering data for sender or recipient information, the actual sender or recipient information that you select in the fax driver is automatically entered in the cover sheet when the fax is sent.
Installing the Cover Sheet Editor This section describes how to install and uninstall the Canon Cover Sheet Editor. Installation To install the Canon Cover Sheet Editor, follow the procedure below. NOTE You can also install the Canon Cover Sheet Editor using the [Minst.exe] on your CD-ROM. Click [Additional Software Programs] on the CD-ROM Set Up screen and follow the instruction. Canon Cover Sheet Editor 1 4 Insert the Fax Driver Software CD-ROM into the CD-ROM drive.
5 In the first dialog box of the Installer, click [Next] ➞ follow the instructions on the screen to continue the installation. Canon Cover Sheet Editor 4 The [Canon Cover Sheet Editor License Agreement] dialog box is displayed. 6 7 4-4 Read the Canon Cover Sheet Editor license agreement carefully. If you agree to the terms, select [I accept the terms in the license agreement.] ➞ click [Next] ➞ follow the instructions on the screen to continue the installation.
NOTE If you select [Custom] in the dialog box for selecting [Setup Type], you can specify the directory into which the Canon Cover Sheet Editor is to be installed. Click [Install] to start copying the files.
Launching To start the Cover Sheet Editor, follow the procedure below. 1 On the [Start] menu, point to [Programs] ➞ [Canon] ➞ [CSE] ➞ click [Cover Sheet Editor]. The Canon Cover Sheet Editor starts. Canon Cover Sheet Editor 4 Uninstalling If it becomes necessary to uninstall the Canon Cover Sheet Editor, follow the procedure below. 1 On the [Start] menu, point to [Settings] ➞ click [Control Panel].
Opening, Saving, and Closing a File This section describes how to create, open, save, and close files. Opening a File Creating a New File To create a new cover sheet, follow the procedure below. 1 Click [ Canon Cover Sheet Editor 4 ] (New) on the toolbar. You can also select [New] from the [File] menu. The [New] dialog box opens. 2 Select a paper size for the new cover sheet ➞ click [OK]. The New Cover Sheet screen appears.
Opening a Saved Cover Sheet You can open a saved cover sheet by specifying its file name. To open a saved cover sheet, follow the procedure below. 1 Click [ ] (Open) on the toolbar. You can also select [Open] from the [File] menu. The [Open] dialog box opens. 2 Canon Cover Sheet Editor 4 Specify the file name of the cover sheet that you want to open. NOTE Clicking [Preview] displays an image of the selected cover sheet. 3 Click [Open]. The selected cover sheet appears.
Saving an Existing File Follow the procedure below to save an existing cover sheet after editing it. 1 Click [ ] (Save) on the toolbar. You can also select [Save] from the [File] menu. IMPORTANT • To preserve the opened file as it was before editing, select [Save As] and specify a different name or location for saving the edited file. Selecting [Save] will overwrite the existing file.
Creating an Original Cover Sheet This section describes how to insert text, adjust text properties, specify fields, create objects, adjust objects, and specify grid options in order to create an original cover sheet. Inserting Text You can insert text and numbers into the cover page. The properties of any text or the text box itself can also be changed. To edit the text, change to the edit mode by clicking anywhere inside of a text box, and then place the cursor on the text that you want to edit.
Adjusting Text Properties You can change text properties whenever you want. When you change text properties, all text inside the selected text box is affected. Formatting Font Font Size Font Color Bold Underline Italic Center Left Right NOTE Text properties for field settings inside a text box are also changed according to the text properties you specified. For details on field features, see "Specifying Fields," on p. 4-16. Font 1 Click inside the text box. The text box is now ready for editing.
Font Color 1 Click inside the text box. The text box is now ready for editing. 2 Select the desired font color from the font [Color] drop-down menu on the toolbar. Bold Formatting 1 4 Click inside the text box. Canon Cover Sheet Editor The text box is now ready for editing. 2 Click [ ] (Bold) on the toolbar. To undo the bold formatting, click [ ] (Bold) once more. Italic Formatting 1 Click inside the text box. The text box is now ready for editing. 2 Click [ ] (Italic) on the toolbar.
Aligning Text 1 Click inside the text box. The text box is now ready for editing. 2 Click [ ] (Align Left), [ on the toolbar. ] (Align Center), or [ ] (Align Right) Specifying Text Properties You can specify all of the properties for text inside a text box simultaneously. 1 Click inside the text box. The text box is now ready for editing. 2 Click [ ] (Properties) on the toolbar. You can also select [Properties] from the [Edit] menu.
3 Select [Font], [Font Style], and [Size] from the respective list boxes. Canon Cover Sheet Editor 4 You can also enter the desired font size directly into [Size]. 4 4-14 Select [Strikethrough] or [Underline] to draw a line through or to underline text. 5 Select the desired text color from [Color]. 6 Specify [Alignment] for the text. 7 Click [OK].
Specifying Text Box Properties Follow the procedure below to specify the type of border, border color, and background color of the selected text box. 1 Click anywhere on the border of the text box. The border of the text box is selected. 2 Click [ ] (Properties) on the toolbar. You can also select [Properties] from the [Edit] menu. You can also display the [Text Box Properties] dialog box by double-clicking anywhere on the border of the text box.
Specifying Fields You can show sender or fax recipient information, such as the name, fax number, company name, and department/division name on the cover sheet using a feature called a "field." Fields are objects in the cover sheet that you can replace with data when sending a fax. Actual sender and recipient information as specified in the fax driver is automatically inserted in the corresponding fields on the cover sheet during transmission.
In addition to the [Sender Information] and [Recipient Information] fields, you can also insert [Sheets to Send], [Remark], and [Comment] fields on the cover sheet. When the fax is sent, the number of sheets to send as a fax specified in the fax driver is inserted in the [Sheets to Send] field, information specified in the fax driver, such as [Urgent] or [Confidential] is inserted in the [Remark] field, and comments specified in the fax driver are entered in the [Comment] field.
Inserting Repeating Fields Follow the procedure below to show information for multiple recipients on the cover sheet when sending a fax. 1 2 3 Canon Cover Sheet Editor 4 Insert the desired recipient information field, such as [Name], [Fax Number], [Company], and [Dept./Div.]. Inside the text box, place the cursor to the left of the field to repeat. Click the [Insert] menu ➞ point to [Recipient Information] ➞ click [Begin Repeat]. The [Begin Repeat] field is inserted.
Inserting Borders Between Repeating Fields When you specify a repeating field for recipient information, you can also select whether to insert borders between the values for easier reading. 1 Click the [Insert] menu ➞ point to [Recipient Information] ➞ click [Borders]. The [Border Settings] dialog box opens. Select [Insert a Border Between Repeats] to insert borders between multiple values in a repeating recipient information field.
Inserting Sheets to Send Field When Editing Text 1 2 Inside the text box, place the cursor where you want to insert the field. From the [Insert] menu, select [Sheets to Send]. The [Sheets to Send] field is inserted. Inserting Sheets to Send Field When Not Editing Text 1 Canon Cover Sheet Editor 4 2 From the [Insert] menu, select [Sheets to Send]. Drag the pointer on the area of the cover sheet to insert the field. A square or rectangular text box containing the selected field appears.
Creating Objects You can draw lines, rectangles, rounded rectangles, or ovals on the cover sheet. You can also change their properties once they are drawn. Lines 1 Click [ ] (Line) on the toolbar. You can also select [Line] from the [Drawing] menu. Drag the pointer on the area of the cover sheet to draw the line. 4 Canon Cover Sheet Editor 2 Rectangles 1 Click [ ] (Rectangle) on the toolbar. You can also select [Rectangle] from the [Drawing] menu.
Ovals 1 Click [ ] (Oval) on the toolbar. You can also select [Oval] from the [Drawing] menu. 2 Drag the pointer on the area of the cover sheet to draw the oval. To draw a circle, hold down [SHIFT] on the keyboard while dragging. Inserting Images 4 Canon Cover Sheet Editor 1 Click [ ] (Image) on the toolbar. You can also select [Image] from the [Insert] menu. The [Open] dialog box opens. 2 Specify the file name of the bitmap file that you want to insert.
NOTE You can also select multiple objects by holding down [SHIFT] on the keyboard and clicking each object that you want to select, or by dragging the pointer completely over the objects. If you want to deselect any of the objects you selected, hold down [SHIFT] on the keyboard ➞ click the objects that you want to deselect. Moving an Object within the Same Cover Sheet 1 Select the object to move. NOTE You can select multiple objects and move them at the same time.
3 Display the second cover sheet. NOTE If the second cover sheet is open, you can select it from the [Window] menu. 4 Click [ ] (Paste) on the toolbar. You can also select [Paste] from the [Edit] menu. The selected object is moved to the active cover sheet. Resizing an Object 4 Canon Cover Sheet Editor 1 Select the object whose size you want to change. NOTE You can select multiple objects and change all of their sizes at the same time. 2 Drag any handle on the selected object to change its size.
Copying an Object by Using Button or Menu Commands You can use button and menu commands to copy an object, such as a line, rectangle, rounded rectangle, oval, image, or text box on the same cover sheet or to another cover sheet. Follow the procedure below. 1 Select the object to copy. NOTE You can select multiple objects and copy them at the same time. 2 Click [ 3 You can also select [Copy] from the [Edit] menu. Canon Cover Sheet Editor 4 4 ] (Copy) on the toolbar.
Duplicating an Object Duplicating enables you to copy and paste an object in one operation. 1 Select the object to duplicate. NOTE You can select multiple objects and duplicate them at the same time. 2 Click [ ] (Duplicate) on the toolbar. You can also select [Duplicate] from the [Edit] menu. The selected object is duplicated. Canon Cover Sheet Editor 4 Deleting an Object 1 Select the object to delete. NOTE You can select multiple objects and delete them at the same time.
You can ungroup objects by selecting the group of objects that you want to ungroup and clicking [ ] (Ungroup) on the toolbar or selecting [Ungroup] from the [Layout] menu. Specifying Object Properties Follow the procedure below to change the line style, line color, and background color of objects, such as lines, rectangles, rounded rectangles, ovals, and images. Select the object whose properties you want to change. NOTE You can select multiple objects and change their properties at the same time.
Arranging Objects You can rearrange the order and appearance of objects, such as lines, rectangles, rounded rectangles, ovals, images, and text boxes on the cover sheet. Changing the Order of Display If multiple objects overlap, you can specify the order in which they overlap. Use the following four commands to change the order of display of overlapping objects: • [Bring to Front]: Moves the selected object to the front. to Back]: Moves the selected object to the back.
Aligning Multiple Objects You can align multiple selected objects according to their left edge, right edge, top edge, bottom edge, or center in one operation. The position of the last selected object becomes the point of reference of alignment. Use the following commands to change the alignment of the selected objects: • [Align 1 While holding down [SHIFT] on the keyboard, select the objects to align. Select the object to be used as the point of reference last.
Specifying Grid Options The grid function is useful for arranging created objects. Showing Grids You can display the grid on the cover sheet to help you create and arrange objects. 1 On the toolbar, click [ ] (Show Grids) to activate the grid. You can also activate the command by clicking [Show Grids] from the [View] menu. Hide the grid by clicking the activated [ ] (Show Grids) to deactivate it or by clicking [Show Grids] from the [View] menu.
2 Select [Show Grids]. 4 Canon Cover Sheet Editor Deselect the check box if you do not want to display the grid. NOTE Deselecting this check box disables the [Type], [Color], and [Spacing] settings. 3 Select [Dotted] or [Dashed]. 4 Click the button to the right of [Color]. The [Color Setting] dialog box opens. 5 Select a color to use as the grid's basic color in the [Color Setting] dialog box. ● To select basic color: ❑ Select the color you want from [Basic colors].
● To create your own color: ❑ Click on a color that is the closest to the color you want. ❑ Click [Define Custom Colors]. The color matrix appears on the left of the [Color Setting] dialog box. ❑ Adjust the luminosity of the color ➞ click [Add to Custom Colors]. 6 Click [OK] in the [Color Setting] dialog box. 7 Specify the [Horizontal] and [Vertical] spacing for the grid.
Printing a Cover Sheet Follow the procedure below to print the cover sheet. 1 Click [ ] (Print) on the toolbar. You can also select [Print] from the [File] menu. The [Print] dialog box opens. 2 Select the printer ➞ click [OK]. As necessary, click [Properties] to specify detailed print settings. 3 Specify the number of copies to print. NOTE [All] is the only active selection for the [Print range] setting because the cover sheet consists of only one page. 4 Click [OK].
Registering an Original Cover Sheet as a Template You can register the cover sheet created with the Canon Cover Sheet Editor with the fax driver for use as a template. 1 On the [Start] menu, point to [Settings] ➞ click [Printers]. NOTE • If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes]. • If you are using Windows XP Home Edition, on the [Start] menu, click [Control Panel] ➞ [Printers and Other Hardware] ➞ [Printers and Faxes].
4 Click [Register]. The [Register Cover Sheet] dialog box opens. 5 Select the cover sheet template file ➞ click [Open]. The selected template is added to [Style] in the [Register Cover Sheet] sheet. NOTE In addition to the default templates, you can add up to 30 templates to the fax driver.
Canon Cover Sheet Editor 4 4-36 Registering an Original Cover Sheet as a Template
Special Fax Driver Options 5 CHAPTER This chapter describes instructions for using the Job Accounting features, and for setting the time to send a fax. Job Accounting Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Job Accounting Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Specifying the ID and Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Job Accounting Features This section describes Job Accounting, how to specify the ID and password for Job Accounting, and how to fax with Job Accounting. Job Accounting Overview Job Accounting enables you to sum fax totals for each department or user for management purposes, under an ID and a password assigned to each department or user. A document will be faxed only if the specified ID and password are verified as valid.
2 3 In the [Printers] folder, right-click the printer icon for your fax ➞ click [Properties]. From the fax properties dialog box, click the [Configuration] sheet (for Windows 98/Me) or [Device Settings] sheet (for Windows 2000/XP/Server 2003). For details on how to access the fax properties dialog box, see "Sending a Document," on p. 3-2. NOTE For the imageRUNNER 400/330 and imageRUNNER 400/330-P1/R1, [Configuration] sheet is displayed no matter what you are using which operating system.
5 Click [Settings] to open the [ID/Password Settings] dialog box ➞ enter the ID and password. NOTE • The ID and password can be changed when faxing a document only if [Confirm ID/ Password when Sending Fax] is selected in the [ID/Password Settings] dialog box. • For Windows 2000/XP/Server 2003, you can specify the password in the [ID/ Password Settings] dialog box only if [Allow Password Setting] is selected in the [Device Settings] sheet. • You can leave the password blank.
5 Click [OK] to close the fax properties dialog box ➞ click [OK] in the [Print] dialog box. If the [Confirm ID/Password] dialog box opens, enter the ID and the password ➞ click [OK]. 5 The document is faxed with the specified ID and password. NOTE • The [Confirm ID/Password] dialog box opens only if [Confirm ID/Password when Sending Fax] is selected in the [ID/Password Settings] dialog box. Otherwise, the document is faxed under the previously specified ID and password.
3 4 Specify the various settings in the fax properties dialog box. Click [OK] to close the fax properties dialog box ➞ click [OK] in the [Print] dialog box. The document is faxed with the specified ID and password. With Allow Password Setting Not Selected The password for Job Accounting cannot be specified in the [ID/Password Settings] dialog box. 1 In application software, with the document open, select [Print]. Special Fax Driver Options 5 2 Click [Properties] in the [Print] dialog box.
Setting the Fax Send Time By temporarily storing data in the printer, you can set the time at which a fax will be sent. 1 In application software, with the document open, select [Print]. The [Print] dialog box opens. 3 4 In the [Print] dialog box, select your fax driver name from [Name] ➞ click [OK]. 5 In the [Sending Settings] sheet, specify the name and fax number of the fax recipient ➞ click [Add to Recipient List]. Select [Set the Time to Send] ➞ specify the time to send a fax.
5 Click [OK] in the fax properties dialog box. The data is stored temporarily in the printer, and the fax is sent at the specified time.
Appendix 6 CHAPTER This chapter provides information about additional software used with the fax drivers. Additional Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Canon Port Setting Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Device Status Extension (Windows 2000/XP/Server 2003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3 Glossary . . . .
Additional Software This section describes additional software used with the fax driver. Canon Port Setting Tool The Canon Port Setting Tool enables you to correspond the device driver installed in your computer with the network address for the device. If you cannot set up the fax configuration automatically or use the Job Accounting feature properly when you are using SMB (Server Message Block) or NDPS (Novell Distributed Print Services), you need to specify the port using the Canon Port Setting Tool.
Device Status Extension (Windows 2000/XP/Server 2003) If you use a shared fax in Windows 2000/XP/Server 2003, you can browse information on the shared fax and manage fax jobs through a web browser. Installing Device Status Extension in Windows 2000/XP/Server 2003 enables you to browse detailed information on faxes supporting Device Status Extension. Device Status Extension also enables you to start the NetSpot Console from the [Device Status Extension] window to set up faxes.
Glossary C Canon Driver Information Assist Service A software module that is specialized in retrieval of information from devices. When you are using a shared printer in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to set up the printer configuration automatically or to use the Job Accounting feature.
P Port Setting Tool A software utility that enables you to confirm and reset the correspondence between the port of the device driver installed in Windows and its network address. The Port Setting Tool is useful when the printer driver is unable to acquire the device status information properly. If NetSpot Job Monitor is installed in your computer, you can also use this utility to set the update interval for acquiring information and for checking device types.
Index A D Add Port, 2-11 Device status extension (Windows 2000/XP/ Add Printer Wizard, 2-23 Additional software, 6-2 Server 2003), 6-3, 6-4 Driver Information Assist Service, 2-7, 2-17, Canon Port Setting Tool, 6-2 Device Status Extension (Windows 2000/XP/ 2-39, 2-47, 2-53, 5-2, 6-4 Dynamic installation, 2-13 Server 2003), 6-3 Address book, 3-11, 3-12, 3-13, 3-24 Address book entries, 3-13 Group entry, 3-19 Appendix 6 Person (single) entry, 3-13 Alternate fax driver, 2-47 Attaching cover sheet, 3
Group entry, 3-19 Specifying ID and password, 5-2 Delete group, 3-23 Edit group, 3-21 New group, 3-19 L License agreement, 2-4, 2-14, 2-40 Log on, 2-2, 6-4 H Logo sheet, 3-30 Help, 1-8 M I Memory box, 3-2, 3-5, 3-7, 3-15 Installing Cover Sheet Editor, 4-3 Messaging API Address Book, 3-24 Installation, 4-3 Microsoft Windows 2000, 1-2, 1-6 Launching, 4-6 Microsoft Windows 98, 1-2, 1-6 Uninstalling, 4-6 Microsoft Windows Me (Millennium Edition), 1-2, 1-6 Installing fax driver, 2-2 2003), 2-21
Objects, editing, 4-22 Copying by dragging, 4-24 Copying by using button or menu commands, 4-25 Deleting, 4-26 Recipients, specifying, 3-9 Adding new name and fax number, 3-10 Adding recipient from address book, 3-11 Registering additional address book, 3-24 Registering original cover sheet as template, Duplicating, 4-26 4-34 Grouping, 4-26 Remote Memory Box, 3-5 Moving to different cover sheet, 4-23 Repeating field, 4-16, 4-18 Moving within same cover sheet, 4-23 Resizing, 4-24 Selecting, 4-22 Onli
Font size, 4-11 Italic formatting, 4-12 Specifying text properties, 4-13 Text box properties, 4-15 Underlining, 4-12 U Updating existing fax drivers, 2-43 Using Add Printer Wizard, 2-45 Using Installer, 2-43 USB connection installation, 2-25 Plug and Play installation, 2-27, 2-30, 2-33, 2-36 USB installation using Add Printer Wizard, 2-26 USB standard installation, 2-25 6 Appendix USB port, 2-25 W What is Cover Sheet Editor?, 4-2 Where to find Help, 1-8 Canon authorized dealers, 1-8 Online Help, 1-8 REA
Appendix 6 6-10 Index
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