Canon FAX-L280 Canon FAX-L280 Printer Driver for Windows Software User’s Guide
Copyright © 2001 by Canon, Inc. All rights reserved. This manual may not be reproduced in any form, in whole or part, without the prior written consent of Canon, Inc. Trademark Acknowledgments Canon is a registered trademark of Canon, Inc. Microsoft and Windows are registered trademarks of Microsoft Corporation. Pentium is a registered trademark of Intel Corporation. All other trademarks identified herein are the property of their respective owners.
Contents Chapter 1 Introduction..................................................................................................... 1-1 Printer Driver: an Overview .......................................................................... 1-2 System Requirements ..................................................................................... 1-2 About This Guide............................................................................................ 1-4 Conventions Used in This Guide..............
Defining Default Print Settings ...................................................................3-23 Chapter 4 Frequently Asked Questions........................................................................ 4-1 Printer Cannot Be Initialized. ........................................................................ 4-2 Installation Is Displaying Unexpected Behavior. ....................................... 4-2 Documents Are Not Printing Correctly........................................................
Welcome and congratulations on your purchase of the Canon FAX-L280 (also referred to in this guide as the printer) and its accompanying printer driver software. Contents of this chapter: ❏ Printer Driver: an Overview ..................................................................1-2 ❏ System Requirements .............................................................................1-2 ❏ About This Guide ....................................................................................
Printer Driver: an Overview 1 The printer driver is software that enables the printer to communicate with your computer. You can use the printer as the default printer in any Windows application that supports printing.
• Windows 2000: 64 MB of RAM. 128 MB of RAM or more is recommended. ❏ Hard Disk Space 15 MB of available hard disk space ❏ Disk Drive CD-ROM drive, or access to one over a network connection ❏ Monitor 256-color SVGA monitor or greater ❏ Printer Cable • For parallel port connection: A shielded, bi-directional, IEEE1284-compatible parallel cable 2 meters (6.6 feet) in length or shorter. • For USB (Universal Serial Bus) port connection (Windows 98/Me and Windows 2000 only): A USB cable 5 meters (16.
About This Guide 1 This guide assumes you have a basic understanding of Windows. This includes how to start your system and navigate within the Windows environment. You should be familiar with common Windows terms such as window, dialog box, button, icon, menu, application, select, open, close, click, double-click, drag, and list box. For assistance in familiarizing yourself with Windows, refer to your Microsoft Windows user documentation.
Used for commands you might type when installing the software, or system messages that may display on your screen. For example: A:\SETUP Capitalization Used for all the key words in the name or title of an option on the screen. For example: In the dialog box, click Image Type to set.... Other User Assistance 1 In addition to this guide, the following information and instructions are available.
Contents of this chapter: ❏ ❏ ❏ ❏ Before You Begin the Installation: a Checklist ....................................2-2 Installing the Software............................................................................2-4 Setting the Default Printer .....................................................................2-7 Sharing the Printer Installation .............................................................2-7 • Setting Up Your Printer for Sharing..............................................
Before You Begin the Installation: a Checklist 2 To ensure a smooth and successful installation, take some time before you begin to plan and prepare for the installation process. ❏ Decide the port type: Parallel or USB. Based on your Windows operating system and your computer hardware, you may have a choice on the type of port to use. • If you are using Windows 95 or Windows NT: You can connect the printer only to the parallel port on your computer.
If you have already connected the printer cable to your computer, the system may display a found new hardware dialog box. If so, click Cancel. Then, disconnect the printer cable from the USB port on your computer. Use the procedures in the “Installing the Software” section to install the software with the installation disk. ❏ Turn on computer. Start Windows. If you have not already done so, turn on your computer and start Windows. ❏ Close applications.
If your current printer purchase is replacing a MultiPASS printer, you must remove the MultiPASS software installed on your system before installing the new printer. For instructions on removing the MultiPASS software, see the software user’s guide that came with your MultiPASS software. Installing the Software 2 You are ready to install the software once you have prepared your system, as described in the “Before You Begin the Installation: a Checklist” section.
4. If prompted, connect your printer cable to the port on your computer. 5. For a USB port connection only: When you connect to the USB port, the system displays messages indicating that the driver for your printer is being installed. For Windows 98/Me: Wait for the system to complete the installation of the printer driver. For Windows 2000: See Step 6. 6.
7. When the setup is finished, if prompted, restart Windows. Setting the Default Printer 2 When you install the printer driver software, the system automatically sets the printer as the default printer. If necessary, however, follow these instructions to set the default printer. To set the default printer: 1. On the Windows desktop, click Start, and then point to Settings. 2. On the Settings menu, click Printers. 3. In the Printers window, click the printer icon. 4.
If your system (server) is: Install on client system: Windows 95/98/Me Windows 95/98/Me Windows NT/2000 Windows 95/98/Me or Windows NT/2000 When a document is printed by the client system on a shared printer, any printing messages (status or error messages) display on the server system. Setting Up Your Printer for Sharing 2 Before the client systems can be installed with the printer driver software, you must set up the printer for sharing on the server system. To set up the printer for sharing: 1.
Windows NT/2000 server system sharing with Windows 95/98/Me client systems • Windows 2000 server system sharing with Windows NT client systems. For detailed instructions, see Appendix A in this guide. 7. In the Properties dialog box, click OK. Installing the Printer Driver on a Client System 2 Once the printer has been set up for sharing, the printer driver can be installed from the server system to the appropriate client systems. To install the printer driver on a client system: 1.
2. On the Settings menu, click Control Panel. 3. In Control Panel, double-click Add/Remove Programs. 4. In the Add/Remove Programs Properties dialog box, click Canon FAX-L280, and then click the Add/Remove button (Windows 95/98/Me/NT) or the Change/Remove button (Windows 2000). 5. Follow the on-screen instructions. 6. After the printer driver has been removed, restart your computer.
2. Disconnect the printer from the port on your computer. 3. Prior to reconnecting the printer to the desired port, see the “Before You Begin the Installation: a Checklist” section in this chapter. 4. Installing the Printer Driver This section describes when it is appropriate to reconnect your printer to the desired port. Reinstall the software. For instructions, see the “Installing the Software” section in this chapter.
Chapter 3 3Printing ❏ Printing a Document...............................................................................3-2 ❏ Defining Print Settings: an Overview...................................................3-2 • Viewing a Summary of Print Settings...........................................3-5 ❏ Defining Page Settings............................................................................3-6 • Defining a Custom Paper Size........................................................
Printing a Document 3 Once you have installed the software, you are ready to print a document, from any Windows application that supports printing, such as Word for Windows. Predefined printer settings are initially installed, enabling you to print immediately. These settings determine what your documents look like when printed. For example, they define such settings as the paper size and page orientation. Instructions for printing a document can vary somewhat for different Windows applications.
You can change a number of print settings, such as the paper size, page layout, resolution, and halftoning method. If you use certain print settings often, you can save the settings as a print profile and reuse the profile as needed. To define print settings (Windows 95/98/Me/NT): 1. With your document open, click the command to print your document. (In most Windows applications, the Print command is on the File menu or toolbar.) Chapter 3 2. In the Print dialog box, click Properties. 3.
4. To accept the changes and close the dialog box, click OK. To accept the changes and leave the dialog box open, click Apply (Windows 95/98/Me). To cancel the changes and return to the default settings, click Restore Defaults. To close the dialog box without accepting any changes, click Cancel. To define print settings (Windows 2000): 1. With your document open, click the command to print your document. (In most Windows applications, the Print command is on the File menu or toolbar.) 3-4 Printing 2.
4. To accept the changes, close the dialog box, and print the document, click OK. If available, to accept the changes and leave the dialog box open, click Apply. To cancel the changes and return to the default settings, click Restore Defaults. To close the dialog box without accepting any changes or printing the document, click Cancel. Viewing a Summary of Print Settings Printing The General tab provides standard Windows settings for your printer driver.
Defining Page Settings 3 Page settings determine the following print results, as defined on the Page Setup tab. ❏ Page Size Click the size of the page you want to use for your printed document. Usually, the page size specified here is the page size you specified when you created your document in the Windows application. If you want to define a custom size, see the “Defining a Custom Paper Size” section in this chapter for details.
❏ Orientation Click Portrait or Landscape to determine how your document is oriented on the page when printed. Portrait prints the content of your document across the narrower dimension of a rectangular sheet of paper. Landscape prints the content of your document across the wider dimension of a rectangular sheet of paper. If you specify to print more than one page on a sheet, in the Page Order box, click the order in which you want the document pages to appear on the printed page.
2. In the Custom Paper Size Setting dialog box, under Custom Paper List, click an existing form name. 3. If you want to assign a new name to the custom-sized form you are defining, type a name in the Name box. 4. Click the unit of measure by which you want to define the size of your paper. 5. In the Paper Size boxes, type or click the width and height of the custom size. You must set the height greater than the width. 6. To save the custom size, click OK.
Meeting Size Requirements When defining the custom form, the size and printer area margins you set must meet certain requirements. When setting the custom size: The width and height must meet the following minimum and maximum measurements: ❏ Width: 7.62 cm (3.00 inches) to 21.59 cm (8.50 inches) ❏ Height: 12.70 cm (5.00 inches) to 35.56 cm (14.00 inches). When setting the printer area margins: The margins must be set as follows (if you set the custom-sized width less than 21.20 cm (8.
Defining and Assigning the Custom Form First, you need to define the custom-sized form to make it available on your system. Next, you assign the newly defined form as an available setting in your printer driver. To define a custom form on your system: 1. On the Windows desktop, click Start, point to Settings, and then click Printers. 2. In the Printers window, on the File menu, click Server Properties. 3. In the Print Server Properties dialog box, on the Forms tab, click Create A New Form. 4.
7. In the Printer Area Margins boxes, type the appropriate margins for your form. 8. Click Save Form. Then, click Close to close the dialog box. To assign the custom form in your printer driver: 1. In the Printers window, right-click the printer icon. On the displayed menu, click Properties. 3. In the Printer Properties dialog box, click the Select Forms tab. 4. In the Selected Forms list, click the form name that you want to replace with your custom-sized form. 5. Click Change Forms.
6. In the Change Forms dialog box, in the Available Forms list, click the custom-sized form to want to assign. You can click the preferred unit of measure for reviewing the size of the selected form. 7. 3-12 Printing Click OK.
Printing The custom-sized form becomes available in your printer driver and can be selected in the Page Size and Output Size boxes on the Page Setup tab. Defining a Print Overlay 3 You can print your document with an image in the foreground or background. For example, you may want to print your company’s logo on letters. Once you select the image you want to use, you can set the placement, position, and size of the overlay.
2. In the Overlay dialog box, do one of the following: • In the File Name list, click an existing overlay image. • To select a new overlay image file, click Browse. Then, in the Select File dialog box, type or click the path and file name for the image that you want to use. Then, click OK. 3. Under Overlay Placement, click whether you want the image in the foreground or background of your printed document. 4.
When you type, rather than click, the actual values, the preview illustration of the overlay image does not automatically reflect the changes. 8. To save your overlay settings, click OK. To return the position and size settings to their original values, click Restore Defaults. To cancel your changed settings, click Cancel. 3 Quality print settings determine the following print results, as defined on the Quality tab.
❏ Resolution Click the resolution, in dots per inch (dpi) for your printed document. Usually, the higher the resolution, the sharper the appearance of the document. However, print speed may be slower. ❏ Halftoning Click the desired halftoning method, that determines the dark and light shadings in your grayscale images: • Pattern 1 Click for standard halftoning. • Pattern 2 Click for halftoning that uses a different pattern than Pattern 1. • Smooth Click for near-photographic quality printing.
In the More Options dialog box, click Toner Saver. 3. To save your setting, click OK. Printing 2. To return the setting to its default value, click Restore Defaults. To cancel your changed setting, click Cancel. Adding a Print Profile 3 After you define the settings on the Page Setup and Quality tabs, you can save the settings as a print profile for future use. For example, one print profile may be appropriate when printing a Word document, and another when printing a Photoshop graphic.
2. In the Add Profile dialog box, enter a name for the new print profile in the Name box. 3. In the Icon box, click an icon to associate your new print profile. 4. In the Comment box, type an internal description of the print profile. 5. To review the print settings that will be saved as a print profile, click View Settings. 6. To save the profile, click OK. To cancel your settings, click Cancel.
Editing a Print Profile 3 After adding print profiles, you can edit a print profile to accomplish one of the following: ❏ Change information about a print profile (name, icon, or comments) ❏ Adjust the display order of the existing profiles ❏ Export a print profile to a file Printing ❏ Import a print profile from a file ❏ Delete a print profile. To edit a print profile: On the Page Setup or Quality tab, click Edit. For further instructions, see the corresponding sections that follow.
Changing Information About a Print Profile 3 For easier reference, you may want to assign a different name or icon to a print profile, or record additional comments about the intended use of the print profile. To change information about a print profile: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to edit. 2. Enter your changes for the name, icon, and comments. 3. To save the profile, click OK. To cancel your settings, click Cancel.
Exporting a Print Profile 3 To keep the number of print profiles to a minimum, you can export a print profile as a file (with the file name extension .cfg). Once a print profile is exported, you can delete the print profile from the list. Anytime you need the print profile, you can import the file, to use the print profile again. Printing To export a print profile as a file: 1. In the Edit Profile dialog box, in the Profile List box, click the custom print profile that you want to export.
2. In the Open dialog box, type or click the path and file name for the print profile. 3. Click OK. Deleting a Print Profile 3 When you decide that you no longer need a print profile, you can delete it (for example, after exporting the print profile). To delete a print profile: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to delete. 2. Click Delete.
Defining Default Print Settings 3 You can access printer driver settings directly from the Windows desktop, before actually printing a document, to change the default print settings. 2. In the Printers window, click the printer icon. 3. On the File menu, click Properties (Windows 95/98/Me), Document Defaults (Windows NT), or Printing Preferences (Windows 2000). 4.
Chapter 4 4Frequently Asked Questions Contents of this chapter: Printer Cannot Be Initialized. ................................................................4-2 Installation Is Displaying Unexpected Behavior. ...............................4-2 Documents Are Not Printing Correctly. ..............................................4-4 Paper Is Not Loading Correctly. ...........................................................4-6 The Print Quality Is Not Satisfactory. ............................................
Printer Cannot Be Initialized. ❏ 4 Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the printer, and that your electrical source is OK. You should have the printer connected directly to its own AC outlet and not connected to a power strip to which your computer is connected. ❏ Is the printer set to the correct port? Make sure that the printer is configured for the correct port in the Printer Properties dialog box.
❏ For Windows 2000 with USB port connection: Are you not able to complete the installation of the printer driver? During the installation, you may be unable to continue beyond the dialog box prompting you to connect your printer cable to your port. (If you cannot continue, the system is unable to display the found new hardware wizard, described in Step 6 in the “Installing the Software” section in Chapter 2.
To resolve this situation: 1. Click No in the dialog box prompting you to connect your cable, and exit the setup. 2. Remove the device from the Windows Device Manager. The device may appear listed as Canon FAX-L280 or Unknown Device. To remove the device: Click Start, point to Settings and then click Control Panel. In the Control Panel window, double-click System. On Device Manager tab, under Universal Serial Bus Controllers or Other Devices, click the device and press the Delete key.
❏ Does paper not come out of the printer? If your printer is connected to a parallel port, check that you have a bidirectional parallel cable connecting the printer to your PC. Check your computer’s setup to be sure the primary parallel port is set to the appropriate printer port, for example, LPT1 or LPT2. Make sure the Print Setup option of your printing application shows your printer as the printer selected.
❏ You need to check your Windows application settings. To determine if your Windows application settings may be the problem, print a test page with your printer driver. To do so, open the printer properties dialog box. On the General tab, click Print Test Page. If the test page prints successfully, the printer and printer driver are set up appropriately. Therefore, check the settings for your Windows application. ❏ You may need to remove and reinstall the printer driver.
❏ Is an envelope not loading correctly? Make sure you do not stack more than 7 envelopes in the feeder tray. The Print Quality Is Not Satisfactory. ❏ 4 Is some of the document content not printing? If some of the document content is not printing, check that the printer cable is securely plugged in at both ends. Make sure your cable does not exceed the maximum length: 2 meters (6.6 feet) for a parallel cable, 5 meters (16.4 feet) for a USB cable.
❏ Did a toner low warning appear while printing? If you want to continue printing your document, even though you are low on toner, change the TONER SUPPLY LOW setting on the printer from RX TO MEMORY to KEEP PRINTING. (Even if the toner cartridge is out of toner, the document will not be stored in memory.) ❏ Do vertical white streaks appear? Vertical white streaks may appear when the error message REPLACE CARTRIDGE is displayed.
Appendix A ASharing Your Printer Cross-Platform in Windows NT/2000 If you are using Windows NT/2000, you may need to set up an alternate or additional driver in the following situations: ❏ Windows NT/2000 server system sharing with Windows 95/98/Me client systems ❏ Windows 2000 server system sharing with Windows NT client systems. The procedures vary somewhat based on whether you are using Windows NT or Windows 2000.
6. In Share Name box, type a name you want to assign to the shared printer. 7. Under Alternate Drivers, click Windows 95. Then, click OK. 8. Follow the on-screen instructions. • When prompted to insert the Windows 95 Flat Share disk into your disk drive, insert the printer driver installation disk instead. • When prompted for an .
• When prompted in the Additional Drivers dialog box, click the environment you want to support on your Intel Pentium system: Windows 95/98, or Windows NT 4.0. • When prompted to insert your Windows 2000 disk in your disk drive, insert the printer driver installation disk instead. • When prompted for an .
Appendix B BInstalling from a Local or Network Drive If the printer driver software has been placed on a local or network drive, you can install the software on your system from that drive, rather than using the printer driver installation disk. Installing the Software 4 You are ready to install the software once you have prepared your system, as described in the “Before You Begin the Installation: a Checklist” section in Chapter 2.
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For Windows 98/Me: Wait for the system to complete the installation of the printer driver. For Windows 2000: See Step 6. 6. For Windows 2000 only with a USB port connection: When the Found New Hardware Wizard appears during the setup, and prompts you for additional information, specify how and where the wizard should locate the driver files: • Search for a suitable driver for the printer (Do not display a list of drivers.) • Specify a location.
If you want to remove the printer driver software from your system, see the “Removing the Printer Driver” section in Chapter 2.
A application Software prepared for a specific function or set of functions. Examples of an application program include word processing programs. Developers who make application programs include drivers that support different types of printers. automatic feed Method by which paper can be fed into the printer when the built-in paper feeder is used. B bi-directional parallel interface port An interface connection that is capable of both sending and receiving information.
D default setting A system setting incorporated at the factory and permanently registered in the application. Also, a value or a setting that the software assumes until or unless you specify another value. dpi Dots per inch. A unit of measurement for indicating a printer resolution. F form A custom paper size, with width and height dimensions defined by the user. G graphic A written, printed, or electronically displayed symbol or drawing.
Glossary local printer A printer that is connected directly to your computer. M megabyte (MB) A unit of measure, representing one million bytes. N network A group of computers connected by cables or other means and using software that enables them to share equipment (such as printers) and exchange information. O orientation The print orientation in which a document is printed either across the narrower or wider dimension of a sheet of paper (portrait orientation or landscape orientation, respectively).
R resolution The density of dots for any given output device, expressed in dots per inch (dpi). Low resolution causes font characters and graphics to have a jagged appearance, but prints faster than higher resolutions. Higher resolution provides smoother curves and angles, as well as a better match to traditional typeface designs, but prints more slowly. S scaling Enlarging or reducing the printed image. U USB Universal Serial Bus. A connectivity specification for attaching peripherals to computers.
A D about displaying printer driver information 3-22 brightness setting 3-16 default print settings defining 3-23 default printer driver setting 2-7 disk drive system requirement 1-3 C E cable system requirement 1-3 change port overview 2-10 computer processor system requirement 1-2 conserve toner setting 3-16 contrast setting 3-16 conventions used in this guide 1-4 cross-platform sharing the printer with Windows 2000 A-2 sharing the printer with Windows NT A-1 sharing the printer with Windows NT/200
local drive installing from B-1 M manual scaling setting 3-7 memory system requirement 1-3 monitor system requirement 1-3 N network drive installing from B-1 O operating system system requirement 1-2 orientation setting 3-7 output size setting 3-6 overlay defining 3-13 P page layout setting 3-7 page settings defining 3-6 page size setting 3-6 paper size defining a custom size (Win95/98/Me) 3-7 defining a custom size (WinNT/2000) 3-8 setting a custom size for printing 3-7 I- 2 parallel port changing co
Q quality settings defining 3-15 system requirements described 1-2 T toner saving 3-16 Index viewing a summary 3-5 printer driver displaying information about 3-22 overview 1-2 removing 2-9 setting as the default 2-7 printer installation procedure 2-4, B-1 sharing 2-7 U USB port changing from one to another 2-11 changing to parallel port 2-10 connecting when installing the software 2-3 V R reducing the print size setting manually 3-7 remove printer driver procedure 2-9 resolution setting 3-16 view pri
