iR3225N, iR3235N & iR3245N User Guide
Introduction This guide has been designed to provide you, and all users of your Canon iR3225N, iR3235N and iR3245N devices within your company, with all of the information needed to gain the most out of your investment. The following sections will take you through, in detail, the steps you need to take to produce high quality copies from your Multi Functional Printer/Copier. Guides are available from the Mailbox on the Canon Device or from the Canon Customer Training Consultant department.
Contents 3 Introduction 02 Key Contacts 02 Copying … Basic Features 05 Original Placement … Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 Original Placement … Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 Cancelling Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printer Driver 25 TAB 1 … Page Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27 TAB 2 - Finishing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28 TAB 3 … Paper Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29 TAB 4 - Quality . . . . . . . . . . . . .
SECTION 01: Copying
Copying … Basic Features Original Placement … Platen Glass To be used when copying from books, transparencies, articles that have been cut and pasted together, torn originals or originals smaller than A5. 1. Place original on platen glass face down. 2. Align the corner of the original with the orange arrow at the top left hand corner of the platen glass. 3. Gently lower the lid. Original Placement … Document Feeder Use the document feeder to automatically scan a stack of originals.
Sample Set When making multiple copies, the machine copies only one set to be checked before completing the copying job. Sample set button will only appear when 2 or more copies are requested, and the document is placed in the document feeder. 1. Place originals in document feeder. 2. Enter the desired number of copies. 3. Press the Sample Set button. 4. Set copy settings i.e. 2 sided copying. 5. Press the Start button. The machine will stop after printing the first set. 6.
If the Staple, Corner mode is set If the Staple, Double mode is set If the Saddle Stitch mode is set If the Hole Punch mode is set Enlarging/Reducing Reducing (Preset) To reduce A3 > A4 1. Place the A3 original in the document feeder, or place original on platen glass. 2. Press the Copy Ratio button. 3. Press A3 > A4 button (left hand side). 4. Enter the desired number copies, and press the Start button.
Enlarging (Preset) To enlarge A4 > A3 1. Place A4 original in the landscape direction (horizontal) in the feeder. 2. Adjust the slide guides to fit the paper, or place the original on the glass in the A4R direction. 3. Press the Copy Ratio button. 4. Select A4 > A3 button (on the right hand side) 5. Enter the desired number copies and press the Start button. Reducing/Enlarging in 1% Increments 1. Place originals in feeder face up, or on the platen glass face down. 2. Press the Copy Ratio button. 3.
Double-sided originals to double-sided copies Double-sided originals to single-sided copies Book to double-sided
SECTION 02: Special Features
Special Features Two-Page Separation Copies 2 facing pages in a book or a magazine onto 2 separate A4 sheets. 1. Press Special Features button. 2. Press Two-Page Separation button. 3. Press Done button. 4. Place the original on the platen glass, and press the Start button. Booklet Re-paginates page order of originals so that copies are made into booklets. 1. Press Special Features button. 2. Press Booklet button. 3. Specify the original size, and press Next button. 4.
Cover/Sheet Insertion Sets the machine to automatically add front and back covers, with sheet inserts using different types of media. Front Cover … Adds a front cover to each set. Back Cover … Adds a back cover to each set. Sheet Insertion … Adds sheet insertions between the pages of single sided sets. Chapter Page … adds chapter pages between the pages of double sided sets. 1. Press Special Features button. 2. Press Cover/Sheet Insertion button, select the desired settings, and press Next button. 3.
Job Build Documents are scanned in multiple batches, when the number of pages exceeds the number of pages that can be fed through the document feeder, or the originals are a combination of single sided pages, double sided pages or pages from book. Originals can be scanned using both the document feeder and platen glass. Copies are output as one document after all batches have been scanned. 1. Set all copy settings before scanning. 2. Press Special Features button. 3.
1. Press Special Features button. 2. Press Image Separation button. 3. Select type of zooming layout, and press Next button. 4. Select the layout of the page/s to be printed, and press Next button. 5. Select output paper size, and press OK and Done buttons. 6. Place originals on platen glass, and press the start button. 7. Place originals and press the start button. Shift Copies and moves the image, when copying from originals, which are smaller than the output paper size. 1.
Book Frame Erase … Erases lines and shadows that appear around the copy when copying from 2 pages in a book. Binding Erase … Erases the shadows from originals which are hole-punched. Negative/Positive Inverts the black areas to white and white areas to black. 1. Press Special Features button. 2. Press button to display the second screen. 3. Press Nega/Posi button, and press Done button. 4. Place originals and press the start button.
1. Press additional functions 2. Press common settings 3. Press downward arrow to page 3/6 4. Press register form for form composition 5. Press register 6. Choose paper size 7. Press next 8. Select Entire Image or Transparent 9. Press Form Name 10. Enter Name of Document 11. Press Start to Scan background image 12. Press Done X 3 To use Form Composition 1. Press Form Composition 2. Select Form from the list 3. Press OK 4. Press Done 5.
Image Repeat Images are repeated in vertical and horizontal direction. 1. Press Special Features button. 2. Press button to display the second screen. 3. Press Image Repeat button. 4. Set the number of repeats - Specify horizontal and vertical directions or set Automatic repeat. 5. Press OK and Done buttons. 6. Place original and press the start button. PG/Copy Set Numbering 1. Press Page numbering 2. Choose Numbers and position 3. Press next 4. Choose starting number (Add characters if desired) 5.
Mirror Image Image is reversed as a reflection in the mirror. 1. Press Special Features button. 2. Press button to display the second screen. 3. Press Mirror Image button, and press Done button. 4. Place originals and press the start button. Watermark/Print Date Prints a watermark or date of your choice anywhere on the page. 1. Press Watermark or Print Date 2. Choose orientation and Position 3. Press Next 4. Choose your watermark or create your own 5. Press next 6. Choose size and type 7.
To Store a memory button name 1. Follow steps 2-3, press Store Name button. 2. Select the memory button M1-M9, and press Next button. 3. Enter the name, and press OK and Done buttons. To recall copy settings 1. Press Special Features, and press Mode Memory button. 2. Select the memory button, press OK and Done buttons. 3. Place originals and press the start button. Recall Recalls three previous copy settings from memory. 1. Press Special Features button. 2. Press Recall button. 3.
To Change Document Name * If a document is scanned without a name, the machine automatically generates a number for the document name (year/month/day the document was scanned). 1. Select the document to be renamed 2. Press the Details button. 3. Press the Change Document Name button. 4. Press the C key on the numeric key panel to clear the year/month/day 5. Type the new name for the document 6. Press OK button/ 7. Press DONE button Retrieving and Printing Documents 1.
SECTION 03: Printing
Printing Information to Check Before Printing Information to Check Before Printing In the application you are printing from i.e. Microsoft Word etc., go to File, Page Setup, Paper Source € Make sure First and Other Pages are on Default Trays, if not this will show a conflict on the photocopier and the machine will ask you to load paper before it will print your job.
SECTION 04: Printer Driver
Printer Driver When you open the Canon Printer Driver the screen above will appear with four tabs across the top:Tab 1 Page Setup Tab 2 Finishing Tab 3 Paper Source Tab 4 Quality N.B. The picture of the photocopier above may not appear the same, this depends on the type of finisher you have on your photocopier.
TAB 1 … Page Setup The Page Set-up Tab is used for:1. Reducing/Enlarging, allows actual Page Size to be different from Output Size. E.g. If your Page Size in the document is A4, you could change the Output Size to A3 and the printer automatically enlarges it to A3 for you. Or, you could put the exact scale you require into the Manual Scaling box by ticking the check box and typing in the scale size needed. 2. Page Layout, this is used for thumb nailing and posters. E.g.
TAB 2 … Finishing The Finishing Tab is used for:1. Double-sided, click on the Print Style key to select 1-sided, 2-sided or the booklet options. (Booklet printing allows for example an 8 page A4 document to be printed using 2 sheets of paper which you then fold in half. The document prints out in the correct page order and is half the size making it an A5 booklet) 2.
TAB 3 … Paper Source The Paper Source Tab is used for:1. Paper Selection, click on for having different media types for the First and Last page, or different media for First, Second and Last page, or Inserting Sheets on specific page numbers or it can be used for transparency interleaving 2. Select By, click on the Paper Type key to tell the device which stock you want to print onto. You need to use the stack bypass for transparencies, light card, labels etc.
TAB 4 … Quality The Quality Tab is used for:1. Objective. Use Text to emulate greyscales. Use Publications when you have text and images. This changes the printer to create 64 greyscales. Use Graphics when you have mainly images. This changes the printer to create 128 greyscales. Use Photos when you have digital pictures. This changes the printer to create 256 greyscales.
General Information € If at anytime you wish to save settings that you use on a regular basis, e.g. stapling and double-siding, click on the icon next to the profile key (see above), give your profile a name and an icon and click ok. € To use the profile, just click on the drop down arrow just to the right of the profile key and select your profile. € Please remember when you go back into the printer driver most of the time it will show your last settings, e.g. stapling etc.
Printing Via Mailbox To print to a mailbox, click on the drop down arrow next to the print key (see below). This switches to mailbox store mode and allows you to choose the mailbox number you wish to print to.
Secure Printing Click on this icon if you want to be at the printer when your document is printed. When you have clicked on the icon, confirm ok to use and programme your printing options in the normal way. When you press ok to print, you will be prompted to insert a pin code. Remember this number to retrieve your documents at the printer. This could be up to 7 digits long.
Edit & Preview Option This option allows you to combine documents from various applications (i.e. word/excel/adobe etc) and print out as one document stapled/double-sided etc. 1. Open the first document you want to combine 2. Press File and Print 3. In the print dialogue drop down list select the Canon printer driver 4. Press Properties (the picture below appears), select Edit & Preview from the Output Method Press OK key twice which opens Canon Page Composer automatically.
1. Minimise the page composer and open up the next document you wish to combine.eg. Microsoft, Excel. 2. Press Print and select the Canon Driver 3. Press Properties and again select Edit and Preview 4. Press OK twice 5.
Once the documents are combined the screen below will appear
Next Highlighting a document (see above) and pressing the next key will allow you to place that document in the middle of the combined documents. Last Highlighting a document (see above) and pressing the last key will allow you to place that document at the end of the combined documents. Once you are happy with the above press the print setting key and select your finishing output options, e.g. stapling/double-sided. Then press the combine key (see picture below).
SECTION 05: Storing Fax Numbers to iR3225N/iR3235N/ iR3245N Address Book
Storing Fax Numbers to iR3225N/ iR3235N/iR3245N Address Book To Register Fax Numbers 1. Press the Additional Function Key . 2. On Touch Screen Press Address Book Settings 3.
4. In the next screen select Register New Address 5.
6. Press Name 7.
8. Enter Fax number with number keys on control panel, and press OK 9. Repeat from Step 4 to store further Fax numbers or keep pressing Done to End 10.
Importing Fax Numbers into Fax Driver Open the Remote User Interface (RUI) by typing the IP Address of the device in Internet Explorer address bar. 1. Select Additional Functions and select Import/ Export from the menu that appears under Additional Functions 2. Click on Export … NB. The name of the Address Book is not exported 3. Click OK 4. When the File Download dialog box appears, specify the location in which you want to save the address book according to instructions displayed on screen. 5.
SECTION 06: Sending a Fax from Device
Sending a Fax from Device Using a Manual Number 1. Press the SEND/FAX tab 2. Press the FAX button 3. Dial number (remembering to dial 9 if needed) 4. Press OK key 5. Press the GREEN START KEY Using the Address Book 1. Press the FAX tab 2. Press ADDRESS BOOK key 3. Highlight recipient(s) from ADDRESS BOOK 4. Press OK key 5.
Options within Faxing 1. Scanning Settings Resolution scans at 200 x 100 dpi 2. Select Two-sided Original (if applicable) 3. Select Preview to view pages before sending 4.
Faxing a Document from PC 1. In the Windows application, with the document open, click the command to print your document. 2. In the print dialog box, select your FAX DRIVER from the NAME drop-down list box, and then click the OK button. 3. The SEND FAX TAB allows you to select the recipients for an outgoing fax and set the fax resolution.
Address Book Tab The Address Book sheet defines and manages individuals and groups of possible fax recipients. € Show € Clicking Individuals displays the list of individual entries in the Address Book. Clicking Groups displays the list of group entries in the Address Book. Clicking All displays all entries in the address book.
Cover Sheet Tab The Cover Sheet defines the settings for a fax cover sheet and displays a preview on screen. € Cover Sheet Attachment Specifies whether or not a cover sheet is attached to a fax and whether all recipients get the same cover. If a cover sheet is attached, select the style of the cover sheet from the Style drop-down list box. € Items to Include on Cover Sheet € Specifies the Sender and Recipient information to be included on the cover sheet by clicking the appropriate check boxes.
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