Reference Guide Read this guide first. Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
Contents Before You Start Using This Machine Installation Location and Handling …………………………………………………………1-2 Installation Precautions ………………………………………………………………………1-3 Avoid Installing the Machine in the Following Locations …………………………………1-4 Select a Safe Power Supply …………………………………………………………………1-7 Provide Adequate Installation Space ………………………………………………………1-8 Moving the Machine…………………………………………………………………………1-10 Handling Precautions ………………………………………………………………………1-11 Backing Up Data ……………………………………………………………………………1-14 Parts
Basic Operations Using the Touch Panel Display ……………………………………………………………3-2 Frequently Used Keys ………………………………………………………………………3-3 Touch Panel Key Display ……………………………………………………………………3-4 Adjusting the Brightness ……………………………………………………………………3-6 Entering Characters from the Touch Panel Display ………………………………………3-7 Entering Characters …………………………………………………………………………3-8 Values in Inches ……………………………………………………………………………3-10 Entering the Department ID and Password ………………………………………………3-11 Using a Login Service ………………………………………………………
Optional Equipment System Configuration ………………………………………………………………………4-2 Optional Equipment …………………………………………………………………………4-3 Sample System Configurations ……………………………………………………………4-6 System Options ………………………………………………………………………………4-8 Available Combination of Options …………………………………………………………4-15 Utilities ………………………………………………………………………………………4-21 Cassette Feeding Unit-Y3 …………………………………………………………………4-22 Parts and Their Functions …………………………………………………………………4-23 Optional Accessories ………………………………………………………………………4-24 Paper Deck-Q1
Clearing Page Totals ………………………………………………………………………4-69 Accepting Print and Scan Jobs with Unknown IDs ………………………………………4-71 Additional Functions What Are Additional Functions? ……………………………………………………………5-2 Additional Functions Settings Table ………………………………………………………5-5 Specifying Common Settings ………………………………………………………………5-25 Initial Function at Power ON ………………………………………………………………5-26 Default Display after Auto Clear……………………………………………………………5-31 Display the Remaining Paper Message …………………………………………………5-33 Inch Entry ………………
Number of Copies/Wait Time Status Display ……………………………………………5-73 Setting an Output Tray to Hold Different Paper Sizes …………………………………5-74 Clean the Original Scanning Area Prompt ………………………………………………5-75 Data Compression Ratio for Remote Scans ……………………………………………5-76 Setting the Gamma Value for Remote Scans ……………………………………………5-77 Limiting Functions …………………………………………………………………………5-78 Returning the Common Settings to Their Defaults ………………………………………5-79 Timer Settings ………………………………………………………………………………5-80 Current Time Adjust
Auto Online …………………………………………………………………………………6-28 Auto Offline …………………………………………………………………………………6-29 Current Date and Time ……………………………………………………………………6-30 License Registration ………………………………………………………………………6-33 Setting System Monitor Screen Restrictions ……………………………………………6-36 Restricting Access to the System Monitor Screen ………………………………………6-37 Setting to Allow Secured Printing from the System Monitor Screen …………………6-38 Setting to Display Job Logs from the System Monitor Screen …………………………6-39 MEAP Settings ……………………………
Detecting and Installing Drivers that Support Functions Specified on the Machine into Your Computer …………………………………………………………………………6-94 Specifying Settings for All User Inboxes …………………………………………………6-95 Setting the Time until Documents Are Automatically Erased …………………………6-96 Printing upon Storing from the Printer Driver ……………………………………………6-97 Restricting Printer Jobs ……………………………………………………………………6-98 Storing/Editing Irregular Paper Types ……………………………………………………6-99 Storing Irregular Paper Types ……………………………………………………………6
chapter Before You Start Using This Machine This category describes what you should know before using the machine.
1 Before You Start Using This Machine Installation Location and Handling This section describes precautions for installation location and handling. We recommend that you read this section prior to using this machine.
1 Before You Start Using This Machine Installation Precautions Installation Precautions 1-3
1 Before You Start Using This Machine Avoid Installing the Machine in the Following Locations Avoid locations subject to temperature and humidity extremes, whether low or high. For example, avoid installing the machine near water faucets, hot water heaters, humidifiers, air conditioners, heaters, or stoves. Avoid installing the machine in direct sunlight. If this is unavoidable, use curtains to shade the machine.
machine operation. 1 Before You Start Using This Machine Avoid locations where a considerable amount of dust accumulates. Avoid locations where ammonia gas is emitted. Avoid locations near volatile or flammable materials, such as alcohol or paint thinner. Avoid locations that are subject to vibration. For example, avoid installing the machine on unstable floors or stands. Avoid exposing the machine to rapid changes in temperature.
1 Before You Start Using This Machine If the room in which the machine is installed is cold but rapidly heated, water droplets (condensation) may form inside the machine. This may result in a noticeable degradation in the quality of the copied image, the inability to properly scan an original, or the copies having no printed image at all. Avoid installing the machine near computers or other precision electronic equipment.
1 Plug the machine into a 220 - 240 V AC outlet. Make sure that the power supply for the machine is safe, and has a steady voltage. Do not connect other electrical equipment to the same power outlet to which the machine is connected. Do not connect the power cord to a multiplug power strip, as this may cause a fire or electrical shock. The power cord may become damaged if it is often stepped on or if heavy objects are placed on it.
1 Before You Start Using This Machine Provide Adequate Installation Space Provide enough space on each side of the machine for unrestricted operation. No option is attached. The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N), Finisher-S1, and Paper Deck-Q1 are attached.
Finisher-AE2, Puncher Unit-L1, Buffer Pass Unit-E2, and Paper Deck-Q1 are attached.
1 Before You Start Using This Machine Moving the Machine If you intend to move the machine, even to a location on the same floor of your building, contact your local authorized Canon dealer beforehand. Do not attempt to move the machine yourself.
1 Do not attempt to disassemble or modify the machine. Some parts inside the machine are subject to high-voltages and temperatures. Take adequate precautions when inspecting the inside of the machine. Do not carry out any inspections not described in this manual. Be careful not to spill liquid or drop any foreign objects, such as paper clips or staples inside the machine.
1 Before You Start Using This Machine Do not turn the main power switch OFF or open the front covers while the machine is in operation. This might result in paper jams. Do not use flammable sprays, such as spray glue, near the machine. There is a danger of ignition. This machine generates a slight amount of ozone during normal use. Although sensitivity to ozone may vary, this amount is not harmful.
1 Before You Start Using This Machine Use a modular cable that is shorter than three metres.
1 Before You Start Using This Machine Backing Up Data Data such as the Address Book and Additional Functions settings are stored on the internal hard disk of the machine. Please regularly back up your important data, as it is possible that a malfunction in the hard disk may cause received data and stored data to be lost. Please note that Canon will not be held responsible for any damages caused by the loss of data. The data that can be backed up is indicated below.
more information, see the documentation for each MEAP application. 1 Before You Start Using This Machine Remark If your machine is not connected to a network, it is recommended that you print and store important information such as the Address Book. See the Sending and Facsimile Guide.
1 Before You Start Using This Machine Parts and Their Functions This section provides you with the names and functions of all the parts on the outside and inside of the main unit, control panel, and the touch panel display. An illustration of the machine with some optional equipment attached to it is also provided. For more information on optional equipment, parts and their functions, see "Optional Equipment(p.4-1).
1 Before You Start Using This Machine External View The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N) and Cassette Feeding Unit-Y3 are attached. 1 Feeder (DADF-U1) (Optional) Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-sided originals to make two or one sided copies. The feeder (DADF-U1) is standard-equipped for the iR3245N/iR3235N/iR3225N.
1 9 Output Tray Prints and copies are output to this tray. Before You Start Using This Machine 11 Test Button Press this button to periodically test the circuit breaker. Remark For more information on the optional equipment parts and their functions, see "Optional Equipment(p.4-1)." 1-18 External View 10 Output Paper Tray Guide Tilt the output paper tray guide up to prevent output papers from falling down. 12 Breaker Detects excess current or leakage current.
1 Before You Start Using This Machine Internal View The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N) and Cassette Feeding Unit-Y3 are attached. 1 Platen Glass Use the platen glass when scanning books, thick originals, thin originals, transparencies, etc. 2 Fixing Unit's Upper Cover Open this cover to clear a paper jam in the fixing unit. 3 Duplexing Unit Pull out the duplexing unit to clear a paper jam.
1 Before You Start Using This Machine Control Panel Parts and Functions 1 Control Panel Power Switch (Sub Power Supply) Press to turn the control panel ON or OFF. When the control panel power switch is held for more than three seconds, it initiates the Shutdown mode. (See "Shutting Down the Machine(p.1-30).") When turned OFF, the machine is in the Sleep mode. 2 Counter Check key Press to display the copy and print count totals on the touch panel display.
9 Numeric keys Press to enter numerical values. 8 Clear key Press to clear entered values or characters. 10 ID (Log In/Out) key Press when setting or enabling Department ID Management. 11 Fax Volume Settings Key Press to display the screen for adjusting settings such as the transmission volume and fax sending/receiving alarm volume. 12 Brightness Adjustment Dial Use to adjust the brightness of the touch panel display. 13 Additional Functions key Press to specify additional functions.
1 Before You Start Using This Machine Main Power and Control Panel Power The machine is provided with two power switches, a main power switch and a control panel power switch, as well as a breaker that detects excess current or leakage current.
1 Before You Start Using This Machine How to Turn ON the Main Power This section explains how to turn ON the main power. 1. Make sure that the power plug is firmly inserted into the power outlet. Do not connect or disconnect the power cord with wet hands, as this may result in electrical shock. 2. Press the main power switch to the "I" side. The main power switch is located on the right side of the machine. The main power indicator on the control panel lights when the main power switch is turned ON.
1 Before You Start Using This Machine If login authentication by a login service (SSO-H (Single Sign-On H)) is not set, and an application other than MEAP is selected as the initial function in Common Settings (from the Additional Functions screen): The Start Up screen is displayed until the machine is ready to scan. If a message is displayed on the touch panel display, proceed to step 4.
1 The screen below is displayed when the machine is ready to scan. In the case above, the standard settings are selected. The standard copy settings are: Copy Ratio: 1:1 (100%) Paper Auto Paper Selection Selection: Copy Automatic Exposure Adjustment Exposure: Copy Quantity: 1 Copy Function: 1 1-sided copy The standard settings for each function of the machine (Copy, Mail Box, Send, and Fax) are already set at the factory, but you can change them to suit your needs.
If login authentication by a login service (SSO-H) is not set, and MEAP is selected as the initial function in Common Settings (from the Additional Functions screen): 1 Before You Start Using This Machine The Start Up screen is displayed until the machine is ready to scan. After the Start Up screen disappears, the MEAP Start Up screen is displayed. You can press [ → ] to switch to the Basic Features screen to use the Copy, Mail Box, etc. functions even if the MEAP Start Up screen is still displayed.
1 The MEAP Application screen is displayed. Before You Start Using This Machine If login authentication by a login service (SSO-H) is set: The Start Up screen is displayed until the machine is ready to scan.
1 Before You Start Using This Machine After the Start Up screen disappears, the MEAP Start Up screen is displayed regardless of the Set as Initial Function settings. Do not turn the main power OFF, if you want to send or receive I-fax documents. Also, do not turn the main power OFF, if the optional Color Universal Send Kit is activated, or the optional Super G3 FAX Board is installed, and you want to be able to send or receive fax documents.
1 Press the control panel power switch to cancel the Sleep mode and resume normal machine operations. Remark The machine can receive and print documents from a personal computer when it is in the Sleep mode. I-fax and fax documents can also be received while the machine is in the Sleep mode. If Energy Consumption in Sleep Mode is set to 'Low', it may take more than 10 seconds for the touch panel display to be displayed after pressing the control panel power switch.
1 Before You Start Using This Machine Shutting Down the Machine If there are any jobs currently being processed, or a MEAP application is running when the Shutdown mode is activated, the machine asks you to confirm and cancel any existing jobs, and then access to the hard disk is restricted. This procedure protects the hard disk from access errors the next time the machine is turned ON.
Jobs continue to be processed until [Start] is pressed. To cancel the Shutdown mode, press [Cancel]. If there are no current jobs, proceed to step 4.
3. Confirm the message displayed → press [Yes]. 1 Before You Start Using This Machine If There Are Jobs Currently Being Processed or Waiting to Be Processed If the Device Information Is Being Delivered All of the jobs on the confirmation screen being processed or waiting to be processed are cancelled. The machine and any network communication processes also start to shut down. The Performing Shutdown screen appears.
4. When the following screen appears, wait for the machine to complete the shutdown process. If you press [Restart] when device information is being updated, a message asking for your confirmation to continue appears on the screen. Press [Yes]. You can also force the shutdown of the machine (omitting the normal job cancellation process) by pressing [Forced Off].
When device information is being updated 1 Before You Start Using This Machine 5. After the machine shuts down, the control power switch automatically turns OFF and the main power switch of machine automatically switches to the " " side. The machine may continue to operate during or after the shutdown process. Do not unplug the power cord until the device sounds stop.
chapter What This Machine Can Do This category describes the features of the machine and its useful functions.
2 What This Machine Can Do What This Machine Can Do All the elements you will ever need in a digital multitasking machine The iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N incorporates a rich array of input and output features that cangreatly enhance your efficiency. Equipped with features that meet the needs of document work in a digitized office, the iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N represents the ultimate in digital multitasking machines.
2 Sending Function* → See the Sending and Facsimile Guide The Send function enables you to send scanned image or document data to file servers, or send it by e-mail or I-fax. A variety of file formats are supported (PDF, JPEG, TIFF, and XPS), which offer you greater flexibility in accommodating digital workplace environments.
2 What This Machine Can Do If the UFR II Printer Kit, UFR II/PCL Printer Kit, or PS Printer Kit is activated, you can upgrade this machine to a high-speed network printer. Various outputs are also possible when printing, such as 2-sided printing and page alignment. The PS Printer Kit is also equipped with the Direct Print functions, which enables you to print a TIFF, PDF, or XPS without opening the file from your computer, using the Remote UI.
on the Network Scan function, see the Network ScanGear Guide. Applying Utility Software → See the Network ScanGear Guide 2 What This Machine Can Do 2-5 What This Machine Can Do You can perform various settings of the machine connected to a network when using utility software. You can perform initial settings, confirm the status of the machine, and manage documents.
2 Overview of the iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N What This Machine Can Do Most operations on this machine are executed from the touch panel display. By pressing the keys according to the instructions on the touch panel display, you can utilize almost all of the functions of this machine. Remark Press the touch panel display keys gently with your fingers or the edit pen.
The Touch Panel Display 2 The Touch Panel Display 2-7 What This Machine Can Do Keys for using the machine's main functions are located on the top of the touch panel display. To use any of the desired function's features, you must first press the key for the desired function. The area on the bottom of the touch panel display is used for messages that indicate the status of the machine.
2 Switching the Functions Indicated on the Touch Panel Display What This Machine Can Do After the power is turned ON, the following screen appears on the touch panel display. You can press [Copy], [Send], [Mail Box], [Print Job], [Scan], or [System Monitor] to change functions. (See "Additional Functions(p.5-1).") To display other functions, such as an installed MEAP (Multifunctional Embedded Application Platform) application, press [ → ].
The Copy Basic Features screen is shown as an example below. 2 What This Machine Can Do 1 Copy Press this key to access the machine's copying functions. (See the Copying and Mail Box Guide.) 2 Send Press this key to access the machine's sending functions, and facsimile functions. (See the Sending and Facsimile Guide.) 3 Mail Box Press this key to access the machine's mailbox functions. (See the Copying and Mail Box Guide.
2 What This Machine Can Do 7 Job/Print Status Display Area 8 Scan The progress of jobs and copy operations, and the Press this key to use the Network Scan status of devices and consumables are displayed function. (See the Network ScanGear Guide.) here. Also, depending on the login service you are using, the current ID or user name can be displayed here. (See "Security(p.6-1).") 9 Web Access Press this key to view Web pages.
Various Touch Panel Display Screens 2 For the iR3245/iR3235/iR3225 The following table indicates the various combination of function keys displayed on the touch panel display for the iR3245/iR3235/iR3225 Attached Optional Equipment Displayed Function Keys None Color Universal Send Kit UFR II/PCL Printer Kit Color Universal Send Kit and UFR II/PCL Printer Kit Super G3 FAX Board and UFR II/ PCL Printer Kit Color Universal Send Kit, UFR II/ PCL Printer Kit, and Web Access Software Various Touch Panel
For the iR3245N/iR3235N/iR3225N 2 The following table indicates the various combination of function keys displayed on the touch panel display for the iR3245N/iR3235N/iR3225N What This Machine Can Do Attached Optional Equipment None Color Universal Send Kit Super G3 FAX Board Color Universal Send Kit and Web Access Software 2-12 Various Touch Panel Display Screens Displayed Function Keys
Adding New Functions 2 MEAP enables you to do the following: Install/Uninstall Customized Applications Installing MEAP applications enables you to utilize new customizable functions for the machine. You can also uninstall these applications. Remark For instructions on installing and uninstalling MEAP applications, see the MEAP SMS Administrator Guide. User Management and Restriction Using a Login Service A login service manages data relating to users using the machine.
Remark Default Authentication is selected as the default login service. For instructions on selecting and setting a login service other than default authentication, see the MEAP SMS Administrator Guide.
Specifying Settings 2 Copy Settings: the Copying and Mail Box Guide Communications Settings and Address Book Settings: the Sending and Facsimile Guide Mail Box Settings: the Copying and Mail Box Guide Printer Settings: See the PS/PCL/UFR II Printer Guide Network Settings: the Network Guide The Additional Functions Screen Specifying Settings 2-15 What This Machine Can Do The Additional Functions screen appears when you press .
2 What This Machine Can Do The System Functions Screen Remark Settings made from the Additional Functions screen are not changed even if you press . For instructions on specifying Network Settings, see the Network Guide. For instructions on customizing settings, see "Additional Functions(p.5-1)." [Communications Settings] and [Address Book Settings] are displayed on the Additional Functions screen only if the optional Universal Send Kit is activated, or the optional Super G3 FAX Board is installed.
Functions That Conserve Power 2 What This Machine Can Do You can conserve power efficiently when the machine is not being used by using the following modes. Remark Even if the main power switch is turned OFF, a small amount of energy is consumed if the power plug is left inserted into the power outlet. If you do not want any energy consumed, remove the power plug from the power outlet.
The machine automatically enters the Sleep mode at the specified time and day of the week set with the daily timer. To reactivate the machine, press the control panel power switch. 2 Remark What This Machine Can Do The Daily Timer settings can be set from Sunday to Saturday and 00:00 to 23:59. (See "Additional Functions(p.5-1).
Checking, Changing, and Cancelling Print Jobs 2 What This Machine Can Do The System Monitor screen enables you to check the status of the machine, cancel print jobs, or specify the printing priority.
On the Print Job screen, you can confirm, cancel, or change the priority of print jobs. 2 What This Machine Can Do The Print Job Screen Remark For instructions on checking the status of Copy, Fax, and Send jobs, see "Basic Operations(p.3-1)" and the Sending and Facsimile Guide.
Icon (Machine Status) Description Error 2 Paper Jam What This Machine Can Do Staple Jam Replace Toner Cartridge Checking, Changing, and Cancelling Print Jobs 2-21
2 Displaying a Help Screen What This Machine Can Do Pressing brings up a guidance screen with information about the various features that are available with your machine. Follow the instructions on the screen to select the operation you want to perform. An explanation of the function and how to set it is displayed. Main Menu This is the first screen displayed when you press . Press [Using the Help Function] to display an explanation of how to use the Help function.
Displays a list of the functions selected on the main menu. 2 What This Machine Can Do Explanation Screen Displays a detailed explanation of the function selected on the list screen. Press [Try It] to jump to the screen for setting the selected function. Press [Display more detailed settings.] to display more detailed information and related topics. Remark The [Try It] key and [Display more detailed settings.] are only displayed on the Explanation Screen for some Copy and Send functions.
2 Example: The procedure for copying on a nonstandard paper size. What This Machine Can Do 1. Press [Making Copies] → [Copying on a Nonstandard Paper Size]. 2. Check the detailed information for the function. Press [Try It] → [Yes] to try using the function.
Reading Messages from the System Manager 2 Remark The message board can be used only if the machine is connected to a network. For instructions on erasing the message board, see "Security(p.6-1)." Reading Messages from the System Manager 2-25 What This Machine Can Do The System Manager uses the Message Board feature of the machine to convey messages to the users of this machine. The messages are sent through the Remote User Interface and displayed on the touch panel display. (See the Remote UI Guide.
2 Types of Message Boards What This Machine Can Do The following three types of message boards are available: A Message Board without [Done] A Message Board with [Done] If you press [Done] and close the message board, you can perform normal operations.
mode has activated. 2 What This Machine Can Do Remark The Auto Clear mode does not activate if Auto Clear Time is set to '0'. (See "Additional Functions(p.5-1).
2 Other Useful Functions What This Machine Can Do Other useful functions are: Auto Drawer Switching If a paper drawer runs out of paper during printing, the machine automatically locates another paper drawer loaded with the same size paper, and begins feeding paper from that paper drawer. Remark You can set whether a paper drawer is subject to automatic paper drawer switching for each function. The default setting is 'Off' for the stack bypass, and 'On' for the other paper drawers.
Remark Even if Job Duration Display is set to 'On', the job duration time is not displayed when the wait time isless than one minute. 2 If you set Number of Copies/Job Duration Status Display to 'On' in Common Settings (from the Additional Functions screen), the number of copies specified and the approximate time before the current job completes is displayed in the Job/Print Status Display Area. Remark The approximate time is not displayed when the wait time is less than one minute.
printing. (See the Copying and Mail Box Guide.) 2 What This Machine Can Do There are four different paper supply indicators, as shown below: Display Remaining Paper Paper drawer is approximately 50% - 100% full. Paper drawer is approximately 10% - 50% full. Paper drawer is less than 10% full.
Paper drawer is empty. 2 Auto Orientation If the image does not fit onto the paper after it is rotated, the machine will not rotate the image, and will print it as is, with part of the image cut off. Even if Auto Orientation is set to 'On', the image is not rotated if the Different Size Originals, Cover/ Sheet Insertion, Staple (Double), Transparency Interleaving, XY Zoom, Shift, or Image Repeat mode is set. (See the Copying and Mail Box Guide.
2 What This Machine Can Do 2-32 Other Useful Functions
chapter Basic Operations This category describes the basic operations of the machine.
Using the Touch Panel Display 3 This section describes the keys that are frequently used on the touch panel display. Information on how to adjust the brightness of the touch panel display is also provided. Basic Operations Remark Press the touch panel display keys gently with your fingers or the edit pen. Do not press the touch panel display with a pencil, ballpoint pen, or other sharp objects that can scratch the surface of the touch panel display or break it.
Frequently Used Keys The following keys on the touch panel display are used frequently: 3 Basic Operations Press to cancel the mode that you are currently setting, or a mode that has already been set, on screens other than the Additional Functions screen. Also, press to close the current mode's setting screen, and keep the original settings set from the Additional Functions screen. Press to confirm the current settings and proceed to the next step in the procedure.
Touch Panel Key Display 3 Basic Operations When you press a key on the touch panel display that key is highlighted, and the corresponding mode is set. When you set certain modes, the characters on some keys may become grayed out. You cannot press keys that are grayed out. This means that you cannot set these modes in combination with the presently set mode. Mode Setting Keys State of Keys Description The Shift mode is not set, and can be selected. The Shift mode is set, and can be selected.
Keys That Display a Drop-Down List Pressing a key that has a down triangle ( ) to the right of the name of the selection, displays a drop-down list containing other setting options. Drop-Down List Basic Operations Before Selection 3 After Selection Numeric Keys Any time the numeric keys icon is displayed on the screen, you can use the numeric keys on the control panel to enter values. You can enter values using the numeric keys on the touch panel display or on the control panel.
Adjusting the Brightness 3 If the touch panel display is difficult to view, use the Brightness Adjustment Dial on the control panel to adjust its brightness. Basic Operations Remark To make the touch panel display brighter, turn the dial counterclockwise. To make it darker, turn the dial clockwise.
Entering Characters from the Touch Panel Display For screens that require alphanumeric entries, enter characters using the keys displayed on the touch panel display, as shown below. Basic Operations Remark When entering characters on the SSO-H authentication screen or in MEAP application functions, the screen you actually see may be different.
Entering Characters 3 Basic Operations 1. Press the entry mode drop-down list → select the entry mode → enter characters. The procedure for entering characters with the entry mode is as follows. Entry Mode Example Procedure Alphanum. Canon Enter 'Canon'. Symbol é Press [é]. To enter uppercase letters, press [Shift]. To enter a space, press [Space]. To move the cursor, press [ ] or [ ].
2. When you have entered all characters, press [OK].
Values in Inches If you want to enter values in inches in all modes, which require a numeric entry, set Inch Entry to 'On' in Common Settings (from the Additional Functions screen). (See "Additional Functions(p.5-1).") This enables you to enter values in inches when you press [Inch] on a screen requiring a numeric entry or measurement. 3 Basic Operations The following example shows you how to enter 1 1/2" for Original Size in the Zoom Program mode. 1.
Entering the Department ID and Password If Department ID Management has been set, the Department ID and password must be entered before using this machine. 3 For instructions on setting the Department ID and password, see "Security(p.6-1)." If you are using a control card for Department ID management, the message appears on the touch panel display. Insert the control card into the card slot. (See "Optional Equipment(p.4-1).") 1.
If no password has been set, proceed to step 2. The numbers that you enter for the password are displayed as asterisks (*******). If you make a mistake when entering the Department ID or password, press values. → enter the correct 3 Basic Operations 2. Press (Log In/Out). The Basic Features screen of the selected function appears on the touch panel display. If the Department ID or password that you entered is incorrect, the message
Equipment(p.4-1).") 3 To perform operations again, you have to re-enter your Department ID and password. If you do not press (Log In/Out) after you are finished operating the machine, any subsequent copies made are added to the total of the Department ID you previously entered. Even if you forget to press (Log In/Out) after you are finished operating the machine, the screen for entering the Department ID and password automatically appears after the set Auto Clear Time elapses.
Using a Login Service 3 If you are managing the machine with a login service, such as SSO-H (Single Sign-On H), enter the user name and password before using this machine. Basic Operations Remark SSO-H is used as example to explain the procedure. However, if you are using a different login service, the login procedure may vary. For instructions on registering user data for Local Device Authentication user authentication system of SSO-H, see the MEAP SMS Administrator Guide.
Authentication with the Domain Authentication + Local Device Authentication user authentication system). To be able to log on, the current time on both the computer and the machine must match. For instructions on setting the current date and time on the machine, see "Security(p.6-1)." You can also specify the number of user's logs displayed on the touch panel display when logging in. (For more information, see the MEAP SMS Administrator Guide.) 2. Enter the user name → press [OK].
3. Press [Password]. 3 Basic Operations 4. Enter the password → press [OK]. If you are using the Domain Authentication user authentication system of SSO-H (including when performing Domain Authentication with the Domain Authentication + Local Device Authentication user authentication system), select the Login destination from the drop-down list. For instructions on selecting the Login destination, see the MEAP SMS Administrator Guide.
5. Press [Log In]. You can also press (Log In/Out) instead of [Log In] to log on. The Basic Features screen of the selected function (or the MEAP application screen) appears on the touch panel display. 3 Basic Operations If the user name or password that you entered is incorrect, a message appears prompting you to verify your user name and password. Repeat the procedure from step 1. 6. When your operations are complete, press panel.
Even if you forget to press (Log In/Out) after you are finished operating the machine, the screen for entering the user name and password automatically appears after the set Auto Clear Time elapses. (See "Additional Functions(p.5-1).") After pressing 3 Basic Operations 3-18 Using a Login Service (Log In/Out), all settings are cancelled, and the machine returns to the Standard mode.
Placing Originals Place your originals on the platen glass or into the feeder, depending on the size and type of the original, and the copy modes that you want to use. 3 Basic Operations Remark If the original has too many pages to be placed in the feeder all at once, use the Job Build mode on the Special Features screen. (See the Copying and Mail Box Guide and the Sending and Facsimile Guide.
Document Sizes 3 Basic Operations The size of the original is automatically detected, and the document is scanned. When you are sending fax documents, if the output paper in the recipient's machine is not equal to the scanned document size, the original image may be either reduced in size or divided into smaller parts before it is sent. The machine cannot always detect the size of the original if it is a nonstandard paper size, such as a book.
Orientation Platen Glass Vertical Placement Horizontal Placement Feeder Orientation 3-21 3 Basic Operations You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner) or the back edge of the feeder.
Vertical Placement 3 Basic Operations Horizontal Placement Remark If the top edge of the original is not aligned with the back edge of the platen glass (by the arrow in thetop left corner), your original may not be scanned correctly, depending on the copy mode that you have set. Originals of the following sizes can be placed either vertically or horizontally. However, the scanning speed for horizontally placed originals is somewhat slower than that of vertically placed originals.
Platen Glass Remark The machine automatically detects the size of the following originals: A3, A4, and A4R. 1. Lift the feeder/platen cover. This machine is equipped with an open/close sensor on the feeder/platen cover (see circled area in the above illustration). When placing originals on the platen glass, lift the feeder/platen cover approximately 300 mm so that the sensor detaches from the feeder/platen cover.
The surface of the original that you want to copy must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). 3 Basic Operations Place books and other bound originals on the platen glass in the same way. When you are enlarging an A4 or A5 original onto A3 paper, place the original horizontally on the platen glass, and align it with the A4R or A5R marks. 3. Gently close the feeder/platen cover.
The size of A5, A5R, and A6R originals cannot be detected. After pressing , follow the instructions on the screen to specify the original size. You can also manually select the paper size.
Feeder 3 Basic Operations You should use the feeder when you want to copy several originals at the same time. Place the originals into the feeder and press . The machine automatically feeds the originals to the platen glass and scans them. Two-sided originals can also be automatically turned over and scanned as two-sided documents.
1. Adjust the slide guides to fit the size of your originals. 3 Place your originals as far into the feeder as they will go, until the Original Set indicator is lit. If any dirt on the original scanning area is detected when the originals are placed in the feeder, the following screen appears. Even though streaks may appear on the copies, you can continue to scan your documents by pressing [Done]. It is recommended, however, that you open the feeder, clean the scanning area, and then close the feeder.
will not appear once the scanning area is clean. 3 Basic Operations Do not add or remove originals while they are being scanned. When scanning is complete, remove the originals from the original output area to avoid paper jams. When you are enlarging an A4 original onto A3 paper, place the original horizontally. The scanned originals are output to the original output area in the order they are fed into the feeder.
Making Prints Using the Stack Bypass If you are making prints on tracing paper, labels, transparencies, nonstandard paper size stock, or envelopes, load the paper stock into the stack bypass.
Remark Note the following points when using the stack bypass: Paper Quantity: one to approximately 50 sheets (80 g/m2, stack approximately 5 mm high) Paper Size: 99 mm x 148 mm to 297 mm x 432 mm Paper Weight: 64 to 128 g/m2 3 Basic Operations Paper which has been rolled or curled must be straightened out prior to use, to allow the paper to feedsmoothly through the stack bypass (allowable curl amount: less than 10 mm for normal paper, less than 5 mm for heavy paper).
You can select standard inch paper, or A or B series paper. Free Size You can load nonstandard paper sizes (99 mm x 148 mm to 297 mm x 432 mm). 3 Envelope Basic Operations The following envelopes can be loaded into the stack bypass: COM10 No.10: 104.7 mm x 241.3 mm ISO-B5: 176 mm x 250 mm Monarch: Catalog 98.4 mm x 190.5 mm Glove No.8: ISO-C5: 162 mm x 229 mm DL: 110 mm x 220 mm Yougata 4: 105 mm x 235 mm For more information on specific envelope measurements, see "Available Paper Stock(p.
● If the paper loaded in the stack bypass is not the paper that you want to specify: If the paper you want to specify is already loaded in the stack bypass: 3 Basic Operations Press [Paper Select] → [Stack Bypass] → select the paper size and type loaded in the stack bypass. Proceed to step 6. If the paper loaded in the stack bypass is not the paper that you want to specify: Check to see if any job is reserved. (See " Checking Job Status (p.3-53) .
If you are feeding large size paper, pull out the auxiliary tray. 3 Basic Operations 3. Load the paper into the stack bypass. Make sure that the height of the paper stack does not exceed the loading limit mark ( ). When you use the stack bypass to make copies, straighten out curled paper prior to use, as shown below. Curled paper may cause a paper jam.
bypass, as shown in the illustration below. 3 Basic Operations If the paper retaining lever is not set securely, a paper jam may occur, or paper may be fed from a paper drawer instead of the stack bypass. When loading paper into the stack bypass, align the paper stack neatly between the slide guides. If the paper is not loaded correctly, a paper jam may occur.
Place the envelopes on a clean, level surface, and press all the way around the envelopes by hand, in the direction of the arrows, to remove any curls. Repeat this step five times for each set of five envelopes. 3 If you are using Yougata 4 envelopes, load the envelopes without folding them. If you use envelopes that have glue attached to their flaps, the glue may melt due to the heat and pressure of the fixing unit. Take particular care to spread the envelopes out in the direction that they will be fed.
Load the envelopes, as shown below. 3 Basic Operations The stack bypass can hold five envelopes at a time. If the envelopes do not pass through the machine properly even if the procedures up to this point have been followed, repeat the procedures by feeding once for each envelope. Envelopes may be creased in the printing process. 4. Select the desired paper size.
Select the desired paper size → press [Next]. 3 Basic Operations To select an inch series paper size, press [Inch-size]. If you want to select a nonstandard paper size: Press [Free Size] → [Next].
Press [Envelope]. 3 Basic Operations Select the envelope type → press [OK]. The display returns to the paper size selection screen. If the envelope type is not selected correctly, a paper jam will occur.
Press [OK] → proceed to step 6. If the following screen is displayed, press [OK] → adjust the width of the slide guides → specify the desired envelope size. 3 Basic Operations If the following screen is displayed, adjust the width of the slide guides to match the paper or envelope size stored in Stack Bypass Standard Settings, or set Stack Bypass Standard Settings to 'Off' in Common Settings (from the Additional Functions screen). (See "Additional Functions(p.5-1).
5. Select the desired paper type → press [OK]. 3 Basic Operations If you are using a paper type that is not listed, press [Detailed Settings] → select the paper type → press [OK]. If you are printing on the backside of a previously printed sheet, press [2nd Side of 2-Sided Page]. [Transparency] can be selected only if [A4] is selected as the paper size. For more information on paper types, see "Available Paper Stock(p.3-44).
6. Press [Done]. 3 Basic Operations If you press [Stack Bypass Settings], follow the procedures and screens in steps 4 and 5 to reset the paper size and type settings. 7. If the Copy function is selected, place your originals → select the desired copy settings. If you are printing documents that are stored in an inbox, this step is not necessary. 8. Press . If you are printing documents that are stored in an inbox, press [Start Print]. Copying or scanning starts.
Multifunctional Operations 3 The iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N offers the user many functions, such as printing, scanning, copying, and sending, which can be used together. The following table provides you with the details of multifunctional operations. Basic Operations How to read the table The following table indicates the availability of the operations listed in the horizontal rows when the operations listed in the vertical columns are already being performed.
Scan Copy/ Mail Box - Send *3 Print - - *1 *1 *1 *1 *3 *1 *3 2 2 - - *1 *3 Copy - Print Data Copy: Scan and Print *3 *1 *3 *1 *1 *3 *2 *2 *3 *3 *1 *3 *1 *1 *3 *2 *2 *3 - - - * *2 *3 Basic Operations * RX Document 3 - *2 - *1 *2 - *2 *2 *1 The machine's performance may be affected if image processing, such as compression, enlargement/reduction, and rotation, are carried out.
Available Paper Stock 3 The paper types that can be used with this machine are shown in the following table. Icons indicating the type of paper loaded in each paper drawer can be displayed on the paper selection screen if you store that information in the machine beforehand. (See "Additional Functions(p.5-1).
Paper Size Width x Length Paper Source Paper Drawer 1 Paper Drawer 2, 3, 4 Stack Bypass Paper Deck (optional) A3 297 mm × 420 mm A4 297 mm × 210 mm A4R 210 mm × 297 mm - A5R 148 mm × 210 mm - Free Size 3 *1 - - Monarch: Catalog Glove No.8 98.4 mm × 190.5 mm *1 - - DL 110 mm × 220 mm *1 - - ISO-B5 176 mm × 250 mm *1 - - ISO-C5 162 mm × 229 mm *1 - - Yougata 4 105 mm × 235 mm *1 - - - - 99 mm × 148 mm to 297 mm × 432 mm - Basic Operations Envelope COM 10 No.
Volume Adjustment 3 Pressing enables you to adjust the fax sending/receiving alarm volume and transmission volume. You can also set various tones to sound according to the operations performed or status of the device.
Adjusting the Alarm and Monitor Volume You can set the volume for the alarm and monitor tones that this machine sounds during a fax transmission. 3 Basic Operations Remark This mode is available only if the optional Super G3 FAX Board is installed. The monitor tone sounds when it connects to the recipient's fax machine. The alarm tone sounds when sending or receiving is cancelled. 1. Press on the control panel. 2. Select [ ] or [ press [OK].
Tone Settings 3 You can set whether to sound the following six types of audible tones. The tones below sound at the following times: Basic Operations Entry Tone: When pressing keys on the control panel or keys on the touch panel display Invalid Entry Tone: When an invalid key on the control panel or touch panel display is pressed, or when themaximum number of characters is exceeded Restock Supplies Tone: When the toner cartridge needs to be replaced Error Tone: When a malfunction occurs (e.g.
The Fax Volume Settings screen appears on the touch panel display. 2. Press [Alarm]. 3 Basic Operations If the optional Super G3 FAX Board is not installed, this procedure is not necessary. Proceed to step 3. 3. Select [On] or [Off] for the desired tones → press [OK]. The optional fax board is installed.
3 Basic Operations The optional fax board is not installed.
Checking the Counter and Controller Version You can check the copy and print page counts, and the print and scan page counts that are performed by users who log on to MEAP applications using a login service. 3 1. Press Basic Operations You can also check the version of the controller. on the control panel. The various counts are shown on the touch panel display. 2. Check the Send/Fax counter, MEAP counter, or controller version.
[Send Counter Check] appears if the Color Universal Send Kit is activated, but the optional SuperG3 FAX Board is not installed. [Fax Counter Check] appears if the optional Super G3 FAX Board is installed, but the Color Universal Send Kit is not activated. Press [Done]. 3 Basic Operations To check the MEAP counter: Press [MEAP Counter]. Press the Application Name drop-down list → select the desired application.
Checking Job Status If you press [System Monitor], the System Monitor screen appears, enabling you to check and change the status of Copy, Send, Fax, Print, and Receive jobs. For example, you can change the order of jobs in the print queue, cancel a job, or check the details of a job. 3 Press [Print Jobs] to confirm or edit print jobs on the Print Job screen.
Checking Job Status from the System Monitor Screen 3 Basic Operations 1. Press [System Monitor]. To cancel remote or cascade copy jobs from the machine that is scanning the original, press [Copy] on the System Monitor Screen. 2. From the keys located at the bottom of the System Monitor screen, select the job type that you want to check or change, or press [Device] to display the current status of the machine.
Press [Status] to check the jobs currently being processed or waiting to be processed. 3 Basic Operations The example above shows the screen that is displayed when [Print] is selected. If [Fax] is selected, press [Send Job Status] or [Received Job Status] instead. If [Receive] is selected, press [Forwarding Status]. For instructions on checking the status of Send, Fax, or Receive jobs, see the Sending and Facsimile Guide.
Press [Log] to check the jobs that have already been processed. 3 Basic Operations The log is organized according to the type of job. Press the Select Type drop-down list → select the type of job whose log you want to check. If you select [RX Print] from the Select Type drop-down list, the log for all receive jobs is displayed in chronological order. The status of Receive jobs can only be confirmed by the log. The table below describes the icons that are displayed on the status and log screens.
Icon (Job Status) Description Executing Waiting Error 3 Basic Operations Cancelling Paused Secured Print Sent Icon (Job Type) Description Copy Job Send/Fax Job Mail Box Job Print Job Report Print Job The most recent 100 copy, fax, or print jobs, and a total of the most recent 100 send and receive jobs are displayed in the log.
Check the current machine status. 3 Basic Operations Press [Consumables] to display the remaining amount of toner and staples. When you are finished checking the status of the consumables, press [Done]. All displays are approximations of the actual amount of consumables remaining. 3. Press [Done].
Checking Job Status from the Print Job Screen 3 Basic Operations 1. Press [Print Job]. 2. Check the status of the print jobs.
Press [Status] to check the jobs currently being processed or waiting to be processed. 3 Basic Operations If you are using a login service, [My Job Status] is displayed. Press this key to display only the jobs for the user that is currently logged on to the machine. Press [Log] to check the jobs that have already been processed. Press the Select Type drop-down list → select the type of job whose log you want to check.
Job Details You can check the details of copy and print jobs, such as the date and time the machine received and processed the jobs, and the number of pages. If the Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', the following items are not displayed on the System Monitor screen: Only operations for print jobs can be performed on the Print Job screen.
Checking Copy/Print Job Details 3 Basic Operations 3-62 Checking Copy/Print Job Details
Checking Copy/Print Job Details from the System Monitor Screen 3 Basic Operations 1. Press [System Monitor] → select the job type ([Copy] or [Print]). To check the details of jobs specified through a MEAP application, select [Print] for both MEAP copy and print jobs.
2. Press [Status] or [Log] → select the job whose details you want to check → press [Details]. 3 Basic Operations 3. Check the detailed information → press [Done] repeatedly until the Basic Features screen appears.
Checking Copy/Print Job Details from the Print Job Screen 3 1. Press [Print Job]. Basic Operations 2. Press [Status] or [Log] → select the job whose details you want to check → press [Details].
3. Check the detailed information → press [Done] repeatedly until the Basic Features screen appears.
Printing the Copy/Print Log 3 Basic Operations Printing the Copy/Print Log 3-67
Printing Copy/Print Log from the System Monitor Screen 3 1. Press [System Monitor] → select the job type ([Copy] or [Print]). Basic Operations 2. Press [Log] → [Print List].
log you want to print → press [Print List]. The log can be printed only if A3, A4, or A4R (plain, recycled, or color paper) is loaded in one of the paper sources that are set to 'On' when you press [Other] to select a paper source in Drawer Eligibility For APS/ ADS in Common Settings (from the Additional Functions screen). (See "Additional Functions(p.5-1).") 3 3. Press [Yes]. 4. Press [Done].
Printing the Copy/Print Log from the Print Job Screen 3 Basic Operations 1. Press [Print Job] → [Log]. 2. Press the Select Type drop-down list → select the type of job whose log you want to print → press [Print List]. 3. Press [Yes].
Priority Printing You can change the printing priority of a job, so that it is printed right after the current job is complete.
Selecting the Job for Priority Printing from the System Monitor Screen 3 Basic Operations 1. Press [System Monitor] → [Print]. 2. Press [Status] → select the job for priority printing → press [Print Next]. 3. Press [Done].
Selecting the Job for Priority Printing from the Print Job Screen 3 Basic Operations 1. Press [Print Job] → [Status]. 2. Select the job for priority printing → press [Print Next].
3 Basic Operations 3-74 Selecting the Job for Priority Printing from the Print Job Screen
chapter 4 Optional Equipment This category describes the optional equipment that can be attached to the machine.
System Configuration This section provides you with illustrations of all the optional equipment that can be attached to the machine, and shows you examples of different system configurations.
Optional Equipment 4 Optional Equipment Optional Equipment 4-3
4 Optional Equipment 1 Platen Cover Type M The Platen Cover Type M secures the originals placed on the platen glass. This option is not available for the iR3245N/ iR3235N/iR3225N. 2 Feeder (DADF-U1) Originals placed in the feeder are automatically fed sheet by sheet onto the platen glass for scanning. The feeder also automatically turns over two-sided originals to make one or two-sided copies. The Feeder (DADF-U1) is standard-equipped for the iR3245N/iR3235N/iR3225N.
Remark Only one optional finisher can be attached to the main unit at a time. Either the optional Platen Cover Type M or Feeder (DADF-U1) (standard-equipped for the iR3245N/ iR3235N/iR3225N) can be attached to the main unit.
Sample System Configurations 4 Different optional equipment can be attached to the machine to form various system configurations. The illustrations below are only examples of some of the possible system configurations. For information on the complete range of optional equipment configurations, contact your local authorized Canon dealer. The optional Platen Cover Type M and Cassette Feeding Unit-Y3 are attached.
Unit-Y3 are attached. 4 Optional Equipment The optional Feeder (DADF-U1), Saddle Finisher-AE2, Puncher Unit-L1, Buffer Pass Unit-E2, and Cassette Feeding Unit-Y3 are attached. * The Feeder (DADF-U1) is standard-equipped for the iR3245N/iR3235N/iR3225N.
System Options By installing system related optional accessories, the user can expand the functionality of the machine. This section describes the system related optional accessories and their functions. 4 UFR II Printer Kit Optional Equipment The UFR II Printer Kit can be available only to the iR3245/iR3235/iR3225, and enables you to upgrade your machine to a high-speed network printer.
Remark To use the features of the PS Printer Kit, it must be activated by registering a license key after the UFR II/ PCL Printer Kit (standard-equipped for the iR3245N/ iR3235N/iR3225N) has been activated. If you are using the iR3245/iR3235/iR3225, to activate the PS Printer Kit, the memory of the machine must be expanded by installing the Additional Memory Type A (512MB) to the machine. Expansion Bus 4 System Upgrade RAM This option expands the memory capacity of the machine.
IPSec Board This is the option for using the IPSec communication. IPSec is a protocol for creating a security policy to protect data received from and sent to the IP network from threats such as interception, alteration, and theft. Remark To perform IPSec communication, the optional IPSec Board must be installed after installing the Expansion Bus.
Remark To use the features of the Universal Send Security Feature Set, it must be activated by registering a license key after the Color Universal Send Kit has been activated. Universal Send Advanced Feature Set 4 Compact PDF or Compact XPS A Compact PDF or a Compact XPS is a higher compressed PDF or XPS file than a normal PDF or XPS file.
Remark To use the features of the Digital User Signature Kit, it must be activated by registering a license key after the Color Universal Send Kit has been activated. Digital certificates issued by a certificate authority must be registered to use the Digital User Signature Kit. (See the Remote UI Guide.) Secure Watermark 4 Optional Equipment The Secure Watermark enables you to embed hidden text in the background of copies.
Remark To print Web pages and PDF files using the Web Access Software, the optional PS Printer Kit must be activated. If you are using the iR3245/iR3235/iR3225, to display Flash content, the memory of the machine must be expanded by installing the Additional Memory Type A (512MB). If you are using the iR3245N/iR3235N/ iR3225N, it is not necessary to install the Additional Memory Type A (512MB).
Wireless LAN Board Installing the Wireless LAN Board will allow the machine to connect to a network without using cables, and transfer data in infrastructure mode via an access point. Setting a password and authentication method reduces the risk of stolen data or unauthorized access by a third party. Remark The Wireless LAN Board and the standard network interface of this product cannot be used at the same time.
Available Combination of Options This table describes the optional equipment that is needed to use each function, the available combination of options that can be installed simultaneously, and the limitations when installing optional equipment. 4 Simultaneous Installation Required Limitations Copy Function Platen Cover Type M or Feeder (DADF-U1) The Platen Cover Type M and Feeder (DADF-U1) cannot be attachedtogether. If only the Platen Cover Type M is attached, some functions may be unavailable.
Send Function Platen Cover Type M or Feeder (DADF-U1) The Platen Cover Type M and Feeder (DADF-U1) cannot be attachedtogether. If only the Platen Cover Type M is attached, some functions may be unavailable. Color Universal Send Kit To use the Send function, the Color Universal Send Kit must be activated.
Fax Function Platen Cover Type M or Feeder (DADF-U1) - - UFR II Printer Function UFR II Printer Kit or UFR II/PCL Printer Kit To use the UFR II printer function, the UFR II Printer Kit (standard-equipped for the iR3245N/ iR3235N/iR3225N) must be available for use. To use the UFR II/ PCL printer function, the UFR II/PCL Printer Kit (standard-equipped for the iR3245N/ iR3235N/iR3225N) must be available for use.
PS Printer Function and PS Direct Print PS Printer Kit Function UFR II/PCL Printer To use the features Kit of the PS Printer Kit, it must be activated after the optional UFR II/ PCL Printer Kit (standard-equipped for the iR3245N/ iR3235N/iR3225N) has been activated. If you are using the iR3245/iR3235/ iR3225, to activate the PS Printer Kit, the memory of the machine must be expanded by installing the Additional Memory Type A (512MB) to the machine.
Collate Group Offset Staple Finisher-S1, Finisher-AE1, or Saddle Finisher-AE2 Buffer Pass Unit-E2*1 The Copy Tray-J1 cannot be used with the Finisher-AE1 or Saddle Finisher-AE2. Hole Punch Puncher Unit-L1/ N1/P1 Buffer Pass Unit-E2, Cassette Feeding Unit-Y3, and Finisher-AE1 or Saddle Finisher-AE2 The Puncher Unit-L1/N1/P1 cannot be used with the Finisher-S1. Puncher Unit-Q1/ S1/T1 Finisher-S1 The Puncher Unit-Q1/S1/T1 cannot be used with the Finisher-AE1 or Saddle Finisher-AE2.
Displaying Web Pages Viewing Web Access Software - If you are using the iR3245/iR3235/ iR3225, to display Flash content, the memory of the machine must be expanded by installing the Additional Memory Type A (512MB). If you are using the iR3245N/iR3235N/ iR3225N, it is not necessary to install the Additional Memory Type A (512MB).
Utilities 4 Optional Equipment Utilities 4-21
Cassette Feeding Unit-Y3 If you attach the Cassette Feeding Unit-Y3 to the machine, you have two additional paper sources for print jobs. 4 Up to 550 sheets of paper (80 g/m2) can be loaded into each drawer of the Cassette feeding unit.
Parts and Their Functions 4 Optional Equipment 1 Paper Drawers Each paper drawer holds up to 550 sheets of paper (80 g/m2). 2 Lower Right Cover Open this cover to remove jammed paper.
Optional Accessories FL Cassette-Y1(L) 4 This cassette can be adjusted to hold various paper sizes. Optional Equipment Available Locations: Paper Drawers 2, 3, or 4 Available Paper Sizes: A3, A4, A4R, or A5R FL Cassette-Z1(M) This cassette can be adjusted to hold various paper sizes.
Paper Deck-Q1 If you attach the Paper Deck-Q1 to the machine, you have one additional source of paper for print jobs. Up to 2,700 sheets of paper (80 g/m2) can be loaded into the paper deck. 4 Optional Equipment Remark If the machine is in the Sleep mode (the touch panel is not displayed, and only the main power indicator is lit), you may not be able to open the paper deck. In this case, press the control panel power switch to reactivate the machine, and then press the open button on the paper deck.
Parts and Their Functions 4 Optional Equipment 1 Release Button Press to move the paper deck away from the main unit when you want to detach it from the machine. 3 Paper Supply Indicator Enables you to check the amount of paper remaining in the paper deck. 4-26 Parts and Their Functions 2 Open Button Press to open the paper deck when you need to load paper or check for a paper jam.
Envelope Feeder Attachment-C2 The following six types of envelopes can be loaded into the envelope feeder attachment: COM 10 No.10: 104.7 mm × 241.3 mm 4 Monarch: Catalog Glove No.8: 98.4 mm × 190.
Parts and Their Functions The Envelope Feeder Attachment-C2 can only be attached to Paper Drawer 1. 4 Optional Equipment 1 Left Guide Use the Left Guide to align the length of the envelopes being loaded. 2 Envelope Receptacle The Envelope Receptacle pushes the envelopes up so that they can be fed correctly, even when there are only a few envelopes left. 3 Back Width Guide Fix the Back Width Guide in place using the provided screws to match the width of the envelopes.
Feeder (DADF-U1) Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-sided originals to make one or two-sided copies. 4 Remark When using the platen glass to copy or scan thick originals, such as books or magazines, do not press down hard on the feeder. If the original output area is blocked, originals may get damaged, and printing may not be performed correctly.
Parts and Their Functions 4 Optional Equipment 1 Feeder Cover Open this cover to remove jammed originals. 2 Slide Guides Adjust the slide guides to match the width of the original. 3 Original Supply Tray Originals placed here are automatically fed sheet by sheet to the platen glass. Place originals into this tray with the surface that you want to scan face up.
Platen Cover Type M The Platen Cover Type M secures originals that are placed on the platen glass for copying. Remark 4 Optional Equipment This option is not available for the iR3245N/iR3235N/ iR3225N.
Parts and Their Functions 4 Optional Equipment 1 Platen Cover Close the platen cover to secure originals that have been placed on the platen glass.
Finisher-S1/Puncher Unit-Q1/S1/T1 The Finisher-S1 is equipped with the following finishing modes: Collate, Group, Offset, and Staple. (See "Finishing Modes(p.4-35).") The Puncher Unit-Q1/S1/T1 is equipped with the Hole Punch mode. Remark The Finisher-S1 cannot be attached with the optional Inner 2 Way Tray-D1.
Parts and Their Functions 4 Optional Equipment 1 Auxiliary Tray If you are printing on large size paper, such as A3 or A4R, pull out the auxiliary tray. 2 Additional Finisher Tray-B1 The Additional Finisher Tray-B1 can be attached to the optional Finisher-S1, and provides an additional paper output tray. 3 Output Tray Paper is output to the output tray. 4 Front Cover Open this cover to replace the staple cartridge in the stapler unit, or to clear a staple jam.
Finishing Modes The Finisher-S1 is equipped with the following finishing modes. Remark 4 Collate Mode The prints are automatically collated into sets arranged in page order. The collated print sets can be shifted by pressing [Offset]. Group Mode All prints of the same original page are grouped together. The grouped print sets can be shifted by pressing [Offset].
The prints are automatically collated into sets arranged in page order and stapled.
Remark Do not place your hands in the part of the tray where stapling is performed (near the rollers) when a finisher is attached, as this may result in personal injury. Only the following paper sizes can be stapled: A3, A4, or A4R. You cannot staple envelopes, transparencies, tracing paper, or labels. The maximum number of sheets, including cover sheets, that can be stapled together is 30 sheets of A3 or A4R paper, and 50 sheets of A4 paper.
The hole punched areas are shown in the illustration below. 4 Optional Equipment The distance between the punch holes is shown in the illustration below. Remark You cannot punch holes in A5R paper. Holes cannot be punched in transparencies, envelopes, pre-punched paper, tracing paper, or labels. : Available -: Unavailable Paper Size A3 A4 A4R A5R 4-38 The following are paper sizes that can be output to the output trays of the machine.
Envelope COM10 No.10 Monarch: Catalog Glove No.
Finisher-AE1/Saddle Finisher-AE2/Puncher Unit-L1/N1/P1 The Finisher-AE1 and Saddle Finisher-AE2 are equipped with the following finishing modes: Collate, Group, Offset, and Staple. 4 The Saddle Finisher-AE2 is also equipped with the Saddle Stitch mode. The Puncher Unit-L1/N1/P1 is equipped with the Hole Punch mode. Optional Equipment Remark To attach the Finisher-AE1 or Saddle Finisher-AE2, the optional Buffer Pass Unit-E2 is required.
Parts and Their Functions 4 Optional Equipment 1 Top Cover of the Finisher Open this cover to remove jammed paper. 2 Top Cover of the Puncher Unit Open this cover to remove jammed paper. 3 Front Cover of the Punch Waste Tray Open this cover to remove punch waste or to remove jammed paper. 4 Buffer Pass Unit-E2 Open the Buffer Pass Unit-E2 to remove jammed paper. 5 Front Cover of the Finisher-AE1 Open this cover to replace the staple cartridge in the stapler unit, or to clear a staple jam.
Finishing Modes The Finisher-AE1 and Saddle Finisher-AE2 are equipped with the following finishing modes. 4 Remark Optional Equipment Do not place anything other than output paper in the trays of the finisher, as doing so may damage the trays. Do not place anything under the trays of the finisher, as doing so may damage the trays. If the Collate or Group mode is set, the output trays move downward as the stack of paper that is output increases in quantity and thickness.
Remark If you press [Offset] when either the Collate or Group mode is set, each set of prints is shifted approximately 30 mm before it is delivered to the output tray. Staple Mode If an original is placed on the platen glass: If originals are placed in the optional feeder: Finishing Modes 4-43 4 Optional Equipment The prints are automatically collated into sets arranged in page order and stapled.
Remark If a finisher is attached to the machine, do not place your hand in the part of the tray where stapling is performed or where the rollers are located, as this may result in personal injury. 4 Do not pull copies or prints out of the output area while they are being stapled. Remove the copies or prints after they are output to one of the output trays. The maximum number of sheets, including cover sheets, that can be stapled together is 30 sheets of A3 or A4R paper, and 50 sheets of A4 paper.
Remark The Saddle Stitch mode is available only if the Saddle Finisher-AE2 is attached. The maximum number of sheets that can be saddle stitched is 15 (60 pages, 80 g/m2), including cover sheets. To change the amount of pages that can be saddle stitched, contact your local authorized Canon dealer. The accuracy of folds created in the Saddle Stitch mode may vary depending on the paper type and the number of sheets.
The distance between the punch holes is shown in the illustration below. 4 Optional Equipment Remark You cannot punch holes in A5R paper. Holes cannot be punched in transparencies, envelopes, pre-punched paper, tracing paper, or labels. : Available The following are paper sizes that can be output to the output trays of the machine. However, some paper sizes may not be output, depending on the set functions.
Inner 2 Way Tray-D1 If you attach the Inner 2 Way Tray-D1 to the machine, prints can be delivered to both the main tray and the Inner 2 Way Tray-D1. Additionally, if the optional Copy Tray-J1 is attached to the right side of the machine, prints can be delivered to three different locations.
Parts and Their Functions 4 Optional Equipment 1 Inner 2 Way Tray Prints are output to this tray. 2 Output Paper Tray Guide Tilt up the output paper tray guide to catch the printouts. 3 Paper Output Unit Pull out the Paper Output Unit to remove jammed paper. 4 Main Unit's Right Cover Open this cover when clearing a paper jam inside the main unit. Remark The following are paper sizes that can be output to the output trays of the machine.
A4 A4R A5R Envelope COM10 No.10 Monarch: Catalog Glove No.
Copy Tray-J1 If the Copy Tray-J1 is attached to the machine, the following finishing modes are available: 4 Collate Mode Optional Equipment The prints are automatically collated into sets arranged in page order before they are delivered to the output tray. Group Mode All prints of the same original page are grouped together into sets before they are delivered to the outputtray.
Parts and Their Functions 4 2 Auxiliary Tray Pull out the auxiliary tray if you are printing on large size paper (A3 or A4R). Remark The following are paper sizes that can be output to the output trays of the machine. However, some paper sizes may not be output, depending on the set functions. : Available -: Unavailable Paper Size Output Tray A3 A4 A4R A5R Envelope COM10 No.10 - Monarch: Catalog Glove No.
Card Reader-C1 If the Card Reader-C1 is attached to the machine, you must insert a control card to operate it. The Card Reader-C1 performs Department ID Management by using the control card. 4 Remark Optional Equipment If you are using a login service other than default authentication, the Limit Functions mode will not be available. If SSO-H is set as the login service, you cannot use the optional Card Reader-C1.
Procedure before Using the Machine 1. Insert the control card into the card slot, making sure that it is facing in the correct direction. Optional Equipment The Basic Features screen of the selected function appears on the touch panel display.
Procedure after Using the Machine 1. After you finish using the machine, remove the control card. 4 Optional Equipment The touch panel display returns to the screen for inserting the control card. Once you have removed the control card, you cannot operate the machine until the control card is inserted again.
Department ID Management This section describes how to change the password and page limit, and how to check the print totals when the control card is being used. 4 Remark Optional Equipment The maximum number of digits that you can register for the password is seven. If you enter fewer than seven digits, the machine registers the password with leading zeros. Example: If <321> is entered, <0000321> is registered.
Flow of Additional Functions Operations This section describes the flow of Additional Functions operations when the optional Card Reader-C1 is attached. 4 Remark Optional Equipment Settings specified from the Additional Functions screen are never changed when you press . 1. Press → [System Settings]. If the System Manager ID and System Password have been set, enter the System Manager IDand System Password using (numeric keys) → press (Log In/Out). The System Settings screen is displayed.
2. Press [Dept. ID Management]. 4 ] or [ Optional Equipment If the desired setting is not displayed, press [ ] to scroll to the desired setting. 3. Select the desired mode.
4. Specify the desired mode → press [OK]. 4 Optional Equipment 5. Press [Done] repeatedly until the Basic Features screen appears.
Changing the Password and Page Limit 1. Press → [System Settings] → [Dept. ID Management]. 4 Optional Equipment 2. Press [Register Dept. ID/Password].
3. Press [ ] or [ ] to display the department whose password you want to change → select the department → press [Edit]. 4 Optional Equipment Press and hold down [ ] or [ ] to quickly and continuously scroll through the available Department ID pages. Continuous scrolling is useful when a large number of Department IDs are registered. 4. Enter the new password (up to seven digits) using Press [Password]. Press [Password] → enter the desired password.
Press [Confirm] → enter the same number to confirm the password → press [OK]. You cannot store a password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored. Example: If <02> or <002> is entered, <0000002> is stored. If you make a mistake when entering the password, press to clear the password. 4 You cannot change the Department ID. 5.
Press [OK] → [OK]. 4 Optional Equipment 7. If you would like to limit users to certain functions of the machine, press [Limit Functions]. 8. Press [On] or [Off] next to the functions you want to limit using Department ID Management → press [OK]. If you select [On] for all of the functions on the screen, Department ID Management is set for all of the machine's functions.
(page limit minus the current page count) is displayed on the screen, as shown below.
Remaining number of sheets that can be scanned in colour Remaining number of sheets that can be scanned in black 4 Optional Equipment Print Screen The icon that is displayed on the Print screen is displayed below: Total number of sheets remaining that can be copied or printed Remaining number of sheets that can be printed 4-64 Changing the Password and Page Limit
Send Screen The icon that is displayed on the Send screen is explained below: Remaining number of sheets that can be scanned in colour Remaining number of sheets that can be scanned in black Only the page limits for functions that are set to 'On' are displayed.
Checking the Page Counts on a Control Card You can check the page counts on the control card you are currently using. 4 Optional Equipment 1. Press [System Monitor]. 2. Press [Pg Ct Check]. 3. Check the page counts → press [Done] → [Done].
Checking and Printing Counter Information You can display and print a list of how much paper was used by each department. 4 → [System Settings] → [Dept. ID Management]. Optional Equipment 1. Press 2. Press [Page Totals]. 3. Check or print the page total count. The print page totals that belong to print jobs without a Department ID (left blank) are the number of prints from computers that do not correspond with a registered Department ID. These prints are referred to as prints with unknown IDs.
● If you only want to check the counter information: ● If you want to print the displayed list: If you only want to check the counter information: Press [ ] or [ ] to display the desired Department ID → press [ to display and view the desired page totals. 4 ] or [ ] Optional Equipment Press and hold down [ ] or [ ] to quickly and continuously scroll through the available Department ID pages. Continuous scrolling is useful when a large number of Department IDs are registered.
Clearing Page Totals You can clear the page totals made for all departments or for specific departments. 4 → [System Settings] → [Dept. ID Management]. Optional Equipment 1. Press 2. Press [Page Totals]. 3. Press [Clear All Totals]. To clear one page total at a time by department, press [ department → select the department → press [Clear]. ] or [ ] to display the desired 4. Press [Yes].
5. Press [Done] → [OK].
Accepting Print and Scan Jobs with Unknown IDs You can specify whether to accept or reject print and network scan jobs from computers that do not correspond with a registered Department ID. 4 Remark 1. Press For more information on the Network Scan function, see the Network ScanGear Guide. → [System Settings] → [Dept. ID Management]. 2. Select [On] or [Off] → press [OK].
: [On]: The machine accepts print jobs from computers that do not correspond with a registered Department ID. [Off]: The machine does not accept print jobs from computers that do not correspond with a registered Department ID. 4 Optional Equipment : 4-72 [On]: The machine accepts remote scan jobs from computers that do not correspond with a registered Department ID.
chapter Additional Functions This category describes the Additional Functions of the machine, which can be customized to suit your needs.
What Are Additional Functions? Additional Functions enable you to customize the machine's various settings. Remark If you are performing user authentication using the SSO-H login service, you cannot change theAdditional Functions settings of the machine if you are logged in as a general user. 5 Settings specified from the Additional Functions screen are never changed, even if you press .
If you select System Settings and the System Manager ID and System Password have beenset, enter the System Manager ID and System Password using (numeric keys) → press (Log In/Out). 3. Press a mode key to specify its settings. 5 Additional Functions For an overview of all the settings you can change from the Additional Functions screen, see "Additional Functions Settings Table(p.5-5).
4. Specify the desired mode → press [OK]. 5 Additional Functions The selected mode is set. 5. Press [Done] repeatedly until the Basic Features screen appears.
Additional Functions Settings Table The following settings can be selected or stored from the Additional Functions screen. (*1 Indicates the default setting.
The Additional Functions Screen 5 Additional Functions The System Settings Screen Common Settings Item Settings Function Display Settings (p.
Drawer Eligibility For APS/ ADS (p.5-35) Copy, Printer, Mail Box, Receive/Fax, Other: (Stack Bypass: On, Off*1, All Other Paper Sources: On*1, Off) Copy: Consider Paper Type: On, Off*1 No Envelope Cassette (p.5-37) Env. 1: COM10*1, ISO-B5, Monarch: Catalog Glove No.8, ISO-C5, DL, Yougata 4 Env. 2: COM10*1, ISO-B5, Monarch: Catalog Glove No.8, ISO-C5, DL, Yougata 4 No Register Paper Type (p.
Tray Designation (p.
Tray B: Copy, Mail Box, Printer*1, Receive, Fax, Other Tray C: Copy, Mail Box, Printer, Receive*1, Fax*1, Other*1 Tray Home Position: Tray A*1, Tray B, Off Printing Priority (p.5-47) Copy: 1*1, 2, 3 Printer: 1, 2*1, 3 Mail Box, Receive/Fax, Other: 1, 2, 3*1 Yes Register Form for Form Composition (p.5-48) Register (Entire Image Composition/ Transparent Image), Erase, Check Print, Details No Register Characters for Page Register, Edit, Erase No./Watermark (p.
Standard Local Print Settings (p.
On, Off*1 No Reversed Display (Color) (p.5-66) On, Off*1 No Language Switch (p.5-65) 2 On* , Off Yes Job Separator between Jobs (p.5-68) On, Off* 1 Yes Job Separator between Copies (p.5-70) On, Off*1 Offset Jobs (p.5-67) * 1 No No Number of Copies/Job Duration On*1, Off Status Display (p.5-73) No Different Paper Sizes for the On*1, Off Output Tray (p.5-74) * 2 Yes Cleaning Display for the Original On*1, Off Scanning Area (p.
Auto Sleep Time (p.5-82) 10 seconds, 1*1, 2, 10, 15, 20, 30, 40, 50 min., 1 hour, 90 min., 2, 3, 4 hours Yes Auto Clear Time (p.5-83) 0 (Off) to 9 minutes, in one minute increments; 2 min.*1 Yes Time Until Unit Quiets Down (p.5-84) 0 (Off), to 9 minutes, in one minutes increments; 1 min.* 1 Daily Timer Settings (p.5-85) Sunday to Saturday, 00:00 to 23:59, in one minute increments Yes Yes *1 Indicates the default setting.
Report Settings*2 Item Settings Delivered Settings: Send TX Report For Error Only*1, On, Off Report with TX Image: On*1, Off Activity Report Yes Yes 1 On* , Off Auto Print 5 On, Off*1 Timer Setting: 00:00 to 23:59 Additional Functions Daily Activity Report Time On, Off*1 Send/Receive Separate Settings: Fax Fax TX Report For Error Only*1, On, Off Report with TX Image: On*1, Off Fax Activity Report Yes Yes 1 On* , Off Auto Print Daily Activity Report Time On, Off*1 Timer Setting: 00:00 to
User Data List Print List No *1 Indicates the default setting. *2 Indicates items that appear only when the appropriate optional equipment is attached. System Settings Item 5 Settings Delivered System Manager Settings Additional Functions System Manager ID Seven digit number maximum System Password Seven digit number maximum System Manager 32 characters maximum E-mail Address 64 characters maximum Contact Information 32 characters maximum Comment 32 characters maximum Yes Dept.
On, Off*1 No On*1, Off No 1 to 99 hours; 24 hours*1 Yes Specify Authorized User Reply-to Destination E-mail Settings Specify Authorized User Dest.
Seven digit number No On, Off*1 Yes On, Off*1 Yes Everyday, Select Days, Off*1 Yes Everyday, Select Days, Off*1 Yes On*1, Off Use SSL*5: On, Off*1 Yes Seven digit number Yes Memory RX Inbox Password Use Fax Memory Lock Use I-Fax Memory Lock Memory Lock Start Time 5 Additional Functions Memory Lock End Time Remote UI Restrict the Send Function*2 Address Book Password Access Number Management On, Off* 1 Yes Restrict New Addresses Fax: On, Off*1 E-mail: On, Off*1 I-fax: On, Off*1 File:
Location Forwarding Settings*2 Clear Message Board Auto Online/Offline* 32 characters maximum No Receive Type, E-mail Priority, Edit, Erase, Print List No Validate/Invalidate, Register (Registered Forwarding Settings), Forward w/o Conditions Yes Clear No 4 Auto Online On, Off*1 Yes Auto Offline 1 Yes Date & Time Settings On, Off* Date and Time Setting (12 digit number) Time Zone: GMT -12:00 to GMT +12:00;GMT 00:00*1 Daylight Saving Time: On*1, Off No 24 characters maximum No Display S
Device Information Delivery Settings 5 Additional Functions Register Destinations Auto Search/Register, Register, Details, Erase, Print List Auto Delivery Settings Everyday, Select Days, Off*1 Add. Functions Settings Value: On (Network Settings: Include, Exclude*1), Off*1 Dept. ID: On, Off*1 Address Book: On, Off*1 Printer Settings: On, Off*1 Paper Information: On, Off*1 Manual Delivery Everyday, Select Days, Off*1 Add. Functions Settings Value: On (Network Settings: Include, Exclude*1), Off*1 Dept.
Encrypted Print Settings*2 Only Allow Encrypted Print Jobs On, Off*1 Yes 0=Off, 1, 2, 3, 6, 12 hours, 1, 2, 3*1, 7, 30 days No Settings for All User Inboxes Time until Document Auto Erase Print Upon Storing From the On, Off*1 Printer Driver No Paper Type Management Details/Edit Name, Category, Basis Weight, Type, Finish, Settings Creep(Displacement) Correct.
Standard Key 1, 2 Settings for Regular Screen Various modes; No Settings*1 Standard Key Settings for Express Copy Screen Displayed Standard Keys: Up to 5 Set Keys*1, Up to 10 Set No Keys, Settings: Various modes; No Settings*1 Auto Collate*2 On*1, Off Yes 1 On* , Off Yes 1 Yes Auto Orientation 5 No Additional Functions Photo Mode On, Off* Standard Settings Store, Initialize Register Remote Device Register (Seven devices maximum), Details, Erase, Move No To Top Remote Device Transmissio
Display Confirmation for Favorites Button On*1, Off No Image Level for High Compression Image Level in Text/Photo or Photo Mode: Data Size Priority, Normal*1, ImagePriority Image Level in Text Mode: Data Size Priority, Normal*1, Image Priority Yes OCR (Text Serchable) Settings Smart Scan: On*1, Off Num. of Char. for Doc.
2 On 1 Log On, Off*1 Yes 01 to 99, Register/Edit, Erase No On*1, Off Yes Fax Settings: Basic Settings Sender's Names (TTI) Fax Settings: Tx Settings ECM TX Pause Time Auto Redial 5 Additional Functions 1 Yes 1 On* : Option: Redial Times: 1 to 10 times; 2 times*1 Redial Interval: 2 to 99 minutes; 2 minutes*1 TX Error Resend: Error and 1st Page*1, All pages, Off Yes On*1, Off Yes On, Off*1 Yes 20 digits maximum No 24 characters maximum No Pulse, Tone*1 No 1 to 15 seconds; 4 seconds* O
Inbox No.: 00 to 99 Register Inbox Name: 24 characters maximum Password: Seven digits Time until Document Auto Erase: 0 (Off), 1, 2, 3, 6, 12 hours, 1, 2, 3*1, 7, 30 days URL Send Settings Print upon storing from the printer driver: On, Off*1 Initialize*5 Yes*6 Photo Mode On, Off*1 Yes Standard Scan Settings Store, Initialize No Confidential Fax Inboxes Settings*2 Inbox No.
Remark If you are performing user authentication using the SSO-H login service, you cannot change theAdditional Functions settings of the machine if you are logged in as a general user. If you are logged in as an Administrator, you can change the Additional Functions settings of themachine. (When the dialog box prompting you to enter the System Manager ID and System Password appears, enter the System Manager ID and System Password).
Specifying Common Settings You can specify the settings that are common to the Copy, Mail Box, Send, and Fax functions.
Initial Function at Power ON You can specify the screen that is displayed when you turn ON the main power, or after the Auto Clear mode initiates. 1. Press 5 → [Common Settings] → [Function Display Settings]. Additional Functions 2. Specify each setting → press [OK].
Press [Settings] for . Select a function. To set the screen of the selected function as the initial function screen, press [Set as Initial Function]. If you select [MEAP], it takes longer to start the machine. If no MEAP applications are installed, a message telling you that there are no MEAP applications installed appears. 5 Additional Functions Press [Up] or [Down] to move the function's key to the desired position or group → press [Next].
Press [Up] or [Down] to move the function group to the desired position → press [OK]. 5 Additional Functions If you want to set the display for the Copy Basic Features screen: Press [Settings] for .
Press [Regular Copy Only], [Regular and Express Copy], or [Express Copy Only] → press [OK]. 5 If you want to set the System Monitor screen as the initial function screen: Press [On] for . If you want to set the default System Monitor screen: Press [Settings] for . Initial Function at Power ON 5-29 Additional Functions If you select [Regular and Express Copy], the Regular Copy Screen is displayed by priority.
Select [Copy], [Send], [Fax], [Print], [Receive], or [Device] under → select [Status] or [Log] under . 5 Additional Functions Press [OK].
Default Display after Auto Clear You can set whether the screen specified as the Initial Function is displayed after the Auto Clear mode initiates. Remark The time necessary for the Auto Clear mode to initiate can be set. (See "Auto Clear Time(p.5-83).") Additional Functions 1. Press 5 → [Common Settings] → [Auto Clear Setting]. 2. Select [Initial Function] or [Selected Function] → press [OK]. Details of each item are shown below.
settings screen for the Mail Box function is shown, the display returns to the Inbox Selection screen of the Mail Box Function.
Display the Remaining Paper Message You can set to display the message indicating that the remaining paper loaded in a paper drawer is low. 1. Press → [Common Settings] → [Display Remaining Paper Message]. 5 Additional Functions 2. Select [On] or [Off] → press [OK].
Inch Entry Specifying this setting ensures that the key for entering values in inches is displayed on the various numeric entry screens. Remark Even if Inch Entry is set to 'On', you still have the option to enter measurements in millimetres by pressing [mm] on the various numeric entry screens. 5 Additional Functions 1. Press → [Common Settings] → [Inch Entry]. 2. Select [On] or [Off] → press [OK].
Auto Paper Selection/Auto Drawer Switching You can set which paper sources can be used for Automatic Paper Selection and Auto Drawer Switching. This setting can be made independently for all functions of the machine, and is especially useful when you want to use different paper sources for different purposes.
3. Select [On] or [Off] for the stack bypass and the other paper sources → press [OK]. Details of each item are shown below. [On]: The paper source is eligible for APS/ADS. [Off]: The paper source is ineligible for APS/ADS. The numbers on the screen represent the following paper sources: 5 Additional Functions The optional Cassette Feeding Unit-Y3 and Paper Deck-Q1 are attached. Regardless of the stack bypass setting, you cannot select 'Off' for all of the paper sources at the same time.
Designating the Envelope Type You can use Paper Drawer 1 as an envelope cassette, if you attach the optional Envelope Feeder Attachment-C2, set the size switch to the appropriate envelope type, and the paper size dial to 'ENV.'. Remark This procedure is necessary only if the optional Envelope Feeder Attachment-C2 is attached to PaperDrawer 1. Additional Functions 1. Press 5 → [Common Settings] → [Envelope Cassette]. 2. Select [ENV.1] or [ENV.2] → select the envelope type → press [OK].
Identifying the Type of Paper in a Paper Source This setting enables you to specify the paper type loaded in each paper source. Remark Be sure to correctly set the paper type. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty and require a service repair, or the paper could jam. 5 Additional Functions 1. Press → [Common Settings] → [Register Paper Type]. 2.
You can register a paper type that is not listed in [Detailed Settings] in the Stack Bypass Settings: Selecting the Paper Type screen. For details on registering paper types, see "Security(p.6-1)." The registered paper type information is displayed through the use of icons on the paper selection screen, as shown below.
Paper Select Screen Priority You can set whether priority is given to the simple setting screen for paper type, or the detailed setting screen when displaying the paper type selection screen from the paper size selection screen. 5 1. Press → [Common Settings] → [Paper Select Screen Priority]. Additional Functions 2. Select [Simple] or [Detailed] → press [OK].
Energy Consumption in the Sleep Mode You can set the amount of energy that the machine consumes when it is in the Sleep mode. Remark If there are less than 10 minutes remaining before a Delayed Send job is to be sent, the machine will not enter the Sleep mode completely. If you are using a management application (such as NetSpot Console) to view or manage the settings and status of the machine via the network, the machine may not enter the Sleep mode completely.
Network Settings 5 TCP/IP Settings DHCP is set to 'On'. NetWare Settings NetWare is set to 'On'. AppleTalk Settings AppleTalk is set to 'On'. SMB Settings SMB is set to 'On'. E-Mail/I-Fax The POP Interval setting is set to less than '10' minutes (except when the POP Interval setting is set to '0'). *1 If there is more than 10 minutes remaining before the specified time, the machine consumes the same amount of energy as when the energy consumption level is set to 'Low'. Additional Functions 1.
Distinguishing LTRR and STMT Originals You can designate the way the machine handles LTRR and STMT originals that are placed on the platen glass. 1. Press 5 → [Common Settings] → [LTRR/STMT Original Selection]. If you select [Distinguish Manually], a screen enabling you to select the original size appears when scanning. If you select [Use LTRR Format], the machine detects the original as LTRR. If you select [Use STMT Format], the machine detects the original as STMT.
Output Tray Designation You can designate the machine's output trays to be used for specific functions. The output trays indicated by Tray A, B, and C varies according to the attached optional equipment.
Finisher-AE1 or Saddle Finisher-AE2, and Buffer Pass Unit-E2 Tray A: Copy, Mail Box Tray B: Printer Tray C: Receive/Fax, Other Tray Home Position: Tray A Remark The same output tray can be designated for multiple functions. The priority order of the output destinations is determined by the order of the selected output trays. The priority is displayed as "1," "2," and "3." 5 → [Common Settings] → [Tray Designation]. 2. Select the functions for which to designate output Trays A, B, and C → press [OK].
appears. If only the optional Super G3 FAX Board is installed, [Fax] appears. If you want to use an output tray for only one function, select only that function. If a certain tray reaches its stacking limit, the machine automatically uses another tray that is designated for the same function. However, it is recommended that you only designate one tray for fax/I-fax documents to prevent them from getting lost.
Setting the Printing Priority You can set the machine's printing priority. A job that belongs to a function with a higher set priority is printed after the job currently being processed is complete. Remark Priority printing does not take place until the current job is complete. However, if the current job is paused, the printing of a job that belongs to a function with a higher set priority may start, depending on the settings. Additional Functions 1. Press 5 → [Common Settings] → [Printing Priority].
Image Form You can store image forms and superimpose them on the output using the Form Composition mode in the Copy and Mail Box functions. For instructions on using the Form Composition mode, see the Copying and Mail Box Guide. Remark 5 Additional Functions Up to 100 image forms can be stored. However, this number varies depending on the capacity of the hard disk. Be sure to place the original that contains the image form on the platen glass. It is not possible to scan an image form from the feeder.
Storing an Image Form 1. Press → [Common Settings] → [Register Form for Form Composition]. 5 Additional Functions 2. Press [Register]. 3. Select the size of the original that contains the image form → press [Next]. To select an inch paper size, press [Inch-size]. 4. Select [Entire Image Composition] or [Transparent Image] → press [Next].
If [Transparent Image] is selected: Press [-] or [+] to adjust the halftone density → press [Next]. 5 Additional Functions 5. Set the desired scan settings. If you want to change the zoom ratio, press [Copy Ratio]. (See the Copying and Mail Box Guide.) If you want to change the scan exposure, press [ Guide.) ] or [ ]. (See the Copying and Mail Box If you want to select the image quality for scanning, select the original type from the original type drop-down list. (See the Copying and Mail Box Guide.
6. Place the original that contains the image form on the platen glass → press .
Checking Image Form Details 1. Press → [Common Settings] → [Register Form for Form Composition]. 5 Additional Functions 2. Select the desired image form → press [Details]. To check the image of the stored form, press [Check Print] → select the paper size → press [Start Print]. (See the Copying and Mail Box Guide.) 3. Check the detailed information → press [Done]. If you want to change the name of the image form, press [Change Form Name]. For instructions on entering characters, see "Basic Operations(p.
Erasing an Image Form 1. Press → [Common Settings] → [Register Form for Form Composition]. 5 To check the image of the stored form, press [Check Print] → select the paper size → press [Start Print]. (See the Copying and Mail Box Guide.) 3. Press [Yes]. Erasing an Image Form 5-53 Additional Functions 2. Select the image form that you want to erase → press [Erase].
User-Defined Text for Page Numbers and Watermarks You can register specific text to be placed on your documents using the Pg/Copy Set Numbering, Print Watermark/Date, or [Watermark] for the Secure Watermark mode. For instructions on using the Pg/Copy Set Numbering, Print Watermark/Date, and Secure Watermark modes, see the Copying and Mail Box Guide. 5 Remark Additional Functions The maximum number of user-defined text strings for watermarks and page numbers that can be registered is 30.
Registering User-Defined Text 1. Press → [Common Settings] → [Register Characters for Page No./ Watermark]. 5 Additional Functions 2. Press [Register] → enter the desired characters → press [OK]. For instructions on entering characters, see "Basic Operations(p.3-1)." 3. Press [Done].
Editing User-Defined Text 1. Press → [Common Settings] → [Register Characters for Page No./ Watermark]. 5 Additional Functions 2. Select the text to edit → press [Edit]. 3. Enter the new text → press [OK]. For instructions on entering characters, see "Basic Operations(p.3-1)." 4. Press [Done].
Erasing User-Defined Text 1. Press → [Common Settings] → [Register Characters for Page No./ Watermark]. 5 Additional Functions 2. Select the text to erase → press [Erase]. 3. Press [Yes]. 4. Press [Done].
Standard Paper for the Stack Bypass You can set the paper size and type that the stack bypass uses beforehand. This setting is useful if you always load the same paper size and type into the stack bypass. If the Stack Bypass Standard Settings are stored when using the optional Fax function, you can also use the stack bypass to receive faxes.
Select the desired paper size → press [Next]. To select an inch paper size, press [Inch-size]. If you want to select an irregular paper size: Press [Free Size]. 5 Additional Functions Press [Next]. If you want to select an envelope size: Press [Envelope]. Select the envelope type → press [OK]. If the envelope type is not selected correctly, a paper jam will occur. Press [OK] → proceed to step 5. 4. Select the desired paper type → press [OK].
5. Press [OK].
Setting the Speed or Print Side Priority You can set whether the printer speed is the priority for your job, or whether to print on a specific side of the paper. This is useful when you want to make one or two-sided prints on preprinted paper (paper which has logos or patterns already printed on it) without changing the orientation of the paper loaded in a paper source. Remark 5 1.
facing up in the paper drawer, and the side facing down in the stack bypass and paper deck are the sides printed on. Two-Sided Prints: Load the paper face down in a paper drawer, or face up in the stack bypass and the paper deck. The side facing down in the paper drawer, and the side facing up in the stack bypass and paper deck are the first sides that are printed on.
Standard Local Print Settings You can set the standard print settings for the machine. The Standard Local Print Settings are used in the following cases: If you print documents stored in inboxes without changing the print settings If you merge and print multiple documents stored in an inbox If you reset the settings before printing a document that has been sent from a computer and stored in an inbox → [Common Settings] → [Standard Local Print Settings]. 2.
After Printing]: [Merge Documents]: Set whether to merge documents, if you select multiple documents that are stored in an inbox for printing.
Changing the Language Shown on the Touch Panel Display You can select the language displayed on the touch panel display. Remark If Language Switch is set to 'On', some characters are restricted and cannot be entered. To be able to enter all characters, set Language Switch to 'Off'. 5 Additional Functions 1. Press Even if Language Switch is set to 'On', there are some languages that cannot be displayed. → [Common Settings] → [Language Switch]. 2. Press [On] → select the desired language → press [OK].
Reversing the Contrast of the Touch Panel Display You can reverse the contrast on the touch panel display for better viewing. The Reversed Display mode reverses the light and dark areas on the touch panel display. If you find it hard to read what is being shown on the touch panel display, try using this mode. 5 1. Press → [Common Settings] → [Reversed Display (Color)]. Additional Functions 2. Select [On] or [Off] → press [OK]. Details of each item are shown below.
Alternating the Print Output (Offset Jobs) The Offset Jobs mode automatically sorts the print output by job when multiple print jobs are specified. It also ensures that output pages are always sorted even if you forget to specify a finishing mode. Remark 5 [Offset Jobs] is displayed only if an optional finisher is attached. Additional Functions 1. Press → [Common Settings] → [Offset Jobs]. 2. Select [On] or [Off] → press [OK].
Inserting a Job Separation Sheet between Print Jobs This mode enables you to insert blank pages before the first page of each print job from a selected paper drawer. This is useful when you want to separate one print job from another when printing multiple jobs. Remark 5 If you are using the Booklet or Saddle Stitch mode, job separation sheets cannot be inserted betweenjobs. Additional Functions 1. Press → [Common Settings] → [Job Separator between Jobs]. 2. Select [On] or [Off].
Press [OK].
Inserting a Job Separation Sheet between Copy Sets If you are using the Collate, Offset Collate, or Staple mode, you can insert blank pages from a selected paper drawer to separate a specified number of copies. Remark If you are using the Do not Collate, Rotate Collate, Group, Offset Group, Booklet, or Saddle Stitch mode, job separation sheets cannot be inserted between copy sets. 5 Additional Functions 1. Press → [Common Settings] → [Job Separator between Copies]. 2. Select [On] or [Off].
If you select [Off]: Press [OK].
Job Duration Display If the Job Duration Display mode is set to 'On', the remaining time that it takes to complete an operation is displayed in minutes on the touch panel display. Remark The wait time is displayed as (approximate printing time) on the screen that is displayed when the machine is printing. 5 Additional Functions 1. Press Even if Job Duration Display is set to 'On', the wait time is not displayed if the wait time is less than one minute.
Number of Copies/Wait Time Status Display If the Number of Copies/Wait Time Status Display mode is set to 'On', the number of copies specified and the approximate time before the current job completes is displayed in the Job/Print Status Display Area. Remark The approximate time is not displayed when the wait time is less than one minute. 1. Press → [Common Settings] → [Number of Copies/Job Duration Status Display]. 2. Select [On] or [Off] → press [OK].
Setting an Output Tray to Hold Different Paper Sizes This mode enables you to output different paper sizes to the same output tray. Remark This mode is available only if an optional finisher is attached. 5 Additional Functions 1. Press Tray]. → [Common Settings] → [Different Paper Sizes for the Output 2. Select [On] or [Off] → press [OK]. If Different Paper Sizes for the Output Tray is set to 'Off', and the message is displayed, printing stops.
Clean the Original Scanning Area Prompt You can use the Cleaning Display for the Original Scanning Area mode to prompt you to clean the scanning area when the machine detects streaks or stains. If the feeder is not clean, the machine will scan and print dust and grime on the output. The Clean the Original Scanning Area Prompt appears when originals are placed in the feeder.
Data Compression Ratio for Remote Scans You can set the compression ratio for network scanning. A high compression ratio reduces the amount of memory used for scanning the document, but results in a lower image quality. On the contrary, a low compression ratio increases the amount of memory used for scanning the document, but results in a higher image quality. 5 Remark Additional Functions For more information on the Network Scan function, see the Network ScanGear Guide. 1.
Setting the Gamma Value for Remote Scans You can set the gamma value that is used for scanning colour documents into your computer through the Network Scan function. Select a gamma value that is most suited to your computer settings so that you can print the document from your computer with the most optimal density. Remark 5 For more information on the Network Scan function, see the Network ScanGear Guide. Additional Functions 1. Press → [Common Settings] → [Gamma Value for Remote Scans]. 2.
Limiting Functions If a problem frequently occurs when using the Finishing modes, such as Offset Collate and Staple, you can temporarily limit the use of these finishing modes by setting Limited Functions Mode to 'On'.
Returning the Common Settings to Their Defaults You can restore all of the Common Settings to their defaults (initial settings). Remark Image forms registered for Register Form for Form Compositions are not erased. 5 Additional Functions If you set Language Switch to 'On', and then return the Common Settings to their default settings, Language Switch is turned 'Off', but the language shown on the touch panel display remains unchanged. (See "Changing the Language Shown on the Touch Panel Display(p.5-65).
Timer Settings You can make various timer related settings for the machine, such as adjusting the current time, and specifying the time it takes for the machine to enter into the Sleep mode or Low-Power mode.
Current Time Adjustment You can make adjustments to the current time. For instructions on setting the current date and time, see "Security(p.6-1)." 1. Press 5 → [Timer Settings] → [Time Fine Adjustment]. Additional Functions 2. Press [-] or [+] to adjust the current time → press [OK]. Even if you change the time from 00:00 to 23:59, or 23:59 to 00:00, the date will not be changed.
Auto Sleep Time If the machine is idle for a certain period of time (after the last print job or key operation is performed), the control panel power switch automatically switches OFF to save power. The machine has entered the Sleep mode. Remark 5 For more information on the Sleep mode, see "Energy Consumption in the Sleep Mode(p.5-41)." Additional Functions 1. Press 2. Press [ 5-82 → [Timer Settings] → [Auto Sleep Time]. ] or [ Auto Sleep Time ] to enter the desired Auto Sleep Time → press [OK].
Auto Clear Time If the machine is idle for a certain period of time (after the last print job or key operation is performed), the display returns to the Basic Features screen (standard settings) of the selected function. This period of time is called the "Auto Clear Time." Remark 5 If '0' is selected, the Auto Clear Time mode is not set. Additional Functions 1. Press → [Timer Settings] → [Auto Clear Time]. 2. Press [-] or [+] to enter the desired Auto Clear Time → press [OK].
Time Until Unit Quiets Down This machine enters the Quiet mode after a specified amount of time has elapsed following a print job, or a key operation is performed. You can specify the amount of time that elapses prior to entering the Quiet mode. Remark 5 If '0' is selected, the Quiet mode is not set. Additional Functions 1. Press → [Timer Settings] → [Time Until Unit Quiets Down]. 2. Press [-] or [+] to enter the desired time period → press [OK].
Daily Timer Settings You can set the time that the machine automatically enters the Sleep mode each day of the week. Remark If the Auto Sleep Time and Daily Timer modes are both set, the Auto Sleep Time setting has priority. 5 → [Timer Settings] → [Daily Timer Settings]. 2. Select the day of the week → enter the time using → press [OK]. - (numeric keys) Enter the time in 24-hour notation as four digits (including zeros) without a space. Examples: 7:05 a.m. → 0705 11:18 p.m.
Adjusting the Machine This section describes how you can make fine adjustments to the settings of the machine, such as making a fine adjustment to the printed image and the page number or watermark position. It is recommended that you perform an Automatic Gradation Adjustment and clean the machine regularly.
Zoom Fine Adjustment When you print a copy or a document from an inbox, a slight difference in size may occur between the size of the original image, and the size of the copied/printed image. In this case, you can perform a fine adjustment to compensate for this difference. 1. Press 5 → [Adjustment/Cleaning] → [Zoom Fine Adjustment]. If you are making an adjustment to either the X (horizontal) or Y (vertical) direction, press [-] or [+] to enter a value for that direction only.
Saddle Stitch Staple Repositioning You can reposition the stapler of the saddle stitcher unit after clearing a staple jam, or after replacing the staple cartridge. Saddle stitch staple repositioning works by feeding several sheets of paper into the saddle stitcher unit and stapling them together.
Saddle Stitch Position Adjustment If you are using the Saddle Stitch mode of the optional Saddle Finisher-AE2, and you notice that the folds of the paper are not exactly in the middle of the booklet, you can make adjustments to the saddle stitch position to compensate for this error. Remark 5 The saddle stitch position can only be adjusted if the optional Saddle Finisher-AE2 is attached. Additional Functions 1. Press → [Adjustment/Cleaning] → [Saddle Stitch Position Adjustment]. 2.
Creep (Displacement) Correction Adjustment This mode enables you to adjust the displacement of pages that occurs between the outermost and centre page when the Booklet mode is set. 5 Additional Functions 1. Press → [Adjustment/Cleaning] → [Creep (Displacement) Correction Adjustment]. 2. Select the desired paper type → press [Adjust]. 3. Press [ ] or [ ] to adjust the correction width → press [OK]. To enter values in inches, press [Inch].
Automatic Gradation Adjustment You can recalibrate the machine when you notice irregularities in the colour of the copies or prints, such as when copies turn out to be different from the original in gradation, density, or colour. This is a precise recalibration that is made to the gradation, density, and colour settings of the machine. The procedure involves making test prints and placing them on the platen glass for scanning. Once this is complete, the machine automatically corrects the irregularities.
5. Remove the test print from the platen glass.
Exposure Recalibration You can recalibrate the exposure adjustment scale if differences between the image on the original and the print occur. 1. Press 5 → [Adjustment/Cleaning] → [Exposure Recalibration]. Exposure Recalibration 5-93 Additional Functions 2. Press [Light] or [Dark] for each function to adjust the exposure → press [OK].
Adjusting the Secure Watermark Mode Settings This mode enables you to adjust the relative contrast (brightness) of the hidden text and the background when using the Secure Watermark mode. The Secure Watermark effect can be tested by making a copy of a sample print. Specify the following settings in [Character/Background Contrast Adjustment]: [Relative Contrast Value]: adjusts the relative contrast of the hidden text and the background. [Standard Value Settings]: sets the density of the text.
3. Press [Sample Print]. 5 Additional Functions ● If you want to specify print settings for the sample print: If you want to specify print settings for the sample print: Press [Sample Print Settings] → specify the desired settings → press [OK]. You can set the background pattern, text size, colour, and orientation.
4. Select the paper to use for the sample print → press [Start Print]. 5 Additional Functions The sample print is output. The sample print includes the hidden text and the background for each relative contrast value. The area within the frame on the sample print is the output sample for the currently set relative contrast value.
5. Copy the sample print to check the result of the Secure Watermark settings. If you do not want to change [Relative Contrast Value], proceed to step 8. 6. Compare the sample print and the copy, and set the value for the best sample print for [Relative Contrast Value] using [ ] or [ ]. 5 Additional Functions Adjust [Relative Contrast Value] while comparing the difference between [Standard Value Settings] and the current [Latent String Density], by referring to the sample print.
If you want to adjust the density of the text: Press [Standard Value Settings] → [Sample Print]. Select the paper to use for the sample print → press [Start Print]. A standard value sample print is output. 5 Additional Functions Refer to the print result and set the standard value indicated for the image which has the most even contrast for the inner and outer squares using [-] or [+].
Press [Latent String Density] → adjust the density using [-] or [+]. If you changed [Standard Value Settings], adjust [Latent String Density] so that the density of the inner square set in [Standard Value Settings] for the standard value sample print gets closer. To set a text density that differs from the most even secure watermark image in the standard value sample print, it is necessary to adjust [Latent String Density] to a density close to the text density.
Automatic Feeder Cleaning If your originals have black streaks or appear dirty after scanning them through the feeder, clean the rollers of the feeder. Remark 5 [Feeder Cleaning] appears only if the optional Feeder (DADF-U1) (standard-equipped for the iR3245N/ iR3235N/iR3225N) is attached. Additional Functions 1. Press It takes approximately 20 seconds to clean the feeder. → [Adjustment/Cleaning] → [Feeder Cleaning]. 2. Place 10 sheets of blank paper into the feeder → press [Start].
chapter Security This category describes setup instructions for the system manager.
Specifying the System Manager Settings You can set an ID and a password for the System Manager. Once the System Manager ID/ password is set, restrictions can be placed on storing or changing the System Settings. Remark Attaching the optional Card Reader-C1 erases the System Manager ID and System Password that have been stored.
2. Specify the desired settings → press [OK]. 6 [System Password]: Security [System Manager ID]: Press [System Manager ID] → enter a number (up to seven digits) using (numeric keys). You must set a System Manager ID in order to manage the operations of the machine. Press [System Password] → [Password] → enter a number (up to seven digits) → press [Confirm] → enter same number to confirm the password → press [OK].
6 [System Manager]: Press [System Manager] → enter the System Manager's name → press [OK]. [E-mail Address]: Press [E-mail Address] → enter the System Manager's e-mail address → press [OK]. [Contact Information]: Press [Contact Information] → enter the contact information for the System Manager → press [OK]. [Comment]: Press [Comment] → enter any comment for the System Manager → press [OK]. Security If you make a mistake when entering a number or character, press to clear your entry.
Department ID Management You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management. Department IDs and passwords for up to 1,000 departments can be registered. Use Department ID Management to keep track of the copy, scan, and print totals for each department.
Remark Optional iW Accounting Manager software is necessary to use the Domain Authentication system of SSO-H (including when performing domain authentication with the 'Domain Authentication + Local Device Authentication' system) and Department ID Management simultaneously. If iW Accounting Manager is not installed, and SSO-H is set as the login service, make sure that Department ID Management is set to 'Off'. Otherwise, you will not be able to log on.
Registering the Department ID, Password, and Page Limit 1. Press → [System Settings] → [Dept. ID Management]. 2. Press [On] → [Register Dept. ID/Password]. 6 Security If you do not want to store a Department ID, password, or page limit restriction, proceed to step 10.
3. Press [Register]. 6 Security 4. Use - (numeric keys) to enter the Department ID and password. Press [Dept. ID] → enter the Department ID. Press [Password]. Press [Password] → enter the desired password.
Press [Confirm] → enter the same number to confirm the password → press [OK]. You cannot register a Department ID or password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored. Example: If <02> or <002> is entered, <0000002> is stored. If you make a mistake when entering a number, press correct number.
Press [OK] → [OK]. 6 Security 7. If you would like to limit users to certain functions of the machine, press [Limit Functions]. 8. Select [On] or [Off] next to the functions (other than the Copy function) you want to limit using Department ID Management → press [OK]. Details of each item are shown below. [On]: Department ID Management is set for the selected function(s). [Off]: Department ID Management is set only for copying and printing operations from computers.
9. Press [Done]. 10. Press [OK]. If you selected [On] in step 2, pressing [OK] activates Department ID Management.
Changing the Password and Page Limit You can change the password and page limit settings that you have registered. 1. Press → [System Settings] → [Dept. ID Management]. 2. Press [On] → [Register Dept. ID/Password]. 6 Security 3. Press [ ] or [ ] to display the department whose password you want to change → select the department → press [Edit]. Press and hold down [ ] or [ ] to quickly and continuously scroll through the available Department ID pages.
Press [Password] → enter the desired password using - (numeric keys). Press [Confirm] → enter the same number to confirm the password using (numeric keys) → press [OK]. - You cannot store a password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored. Example: If <02> or <002> is entered, <0000002> is stored. If you make a mistake when entering the password, press correct password.
7. Press [Done] → [OK]. If you selected [On] in step 2, pressing [OK] activates Department ID Management.
Erasing the Department ID and Password You can erase the Department ID and password that you have registered. Remark If Department ID Management is activated through the optional Card Reader-C1, you cannot delete the Department ID. 1. Press 6 → [System Settings] → [Dept. ID Management]. Security 2. Press [On] → [Register Dept. ID/Password]. 3. Press [ ] or [ ] to display the Department ID that you want to erase → select the Department ID → press [Erase].
4. Press [Yes]. 5. Press [Done] → [OK]. If you selected [On] in step 2, pressing [OK] activates Department ID Management.
Checking and Printing Counter Information You can display and print a list of how much paper was used by each department. 1. Press → [System Settings] → [Dept. ID Management]. 6 2. Press [On] → [Page Totals]. Security 3. Check or print the page total count. The page totals that belong to print jobs without a Department ID (left blank) are the number of prints from computers that do not correspond with a registered Department ID. These prints are referred to as prints with unknown IDs.
● If you only want to check the counter information: ● If you want to print the displayed list: If you only want to check the counter information: Press [ ] or [ page totals. ] to display the desired Department ID → view the desired Press and hold down [ ] or [ ] to quickly and continuously scroll through the available Department ID pages. Continuous scrolling is useful when a large number of Department IDs are registered. 6 Security If you want to print the displayed list: Press [Print List].
Clearing Page Totals You can clear the page totals for all departments or for specific departments. 1. Press → [System Settings] → [Dept. ID Management]. 6 2. Press [On] → [Page Totals]. 3. Press [Clear All Totals]. To clear one page total at a time by department, press [ department → select the department → press [Clear]. ] or [ ] to display the desired 4. Press [Yes]. 5. Press [Done] → [OK]. If you selected [On] in step 2, pressing [OK] activates Department ID Management.
Accepting Print and Scan Jobs with Unknown IDs You can specify whether to accept or reject print and network scan jobs from computers that do not correspond with a registered Department ID. Remark is displayed only if the optional UFR II/PCL Printer Kit (standard-equipped for the iR3245N/iR3235N/ iR3225N) or PS Printer Kit is activated. 6 Security 1. Press → [System Settings] → [Dept. ID Management]. 2. Press [On]. 3. Select [On] or [Off] → press [OK].
Allow Printer Jobs with Unknown IDs [On]: The machine accepts print jobs from computers that do not correspond with a registered Department ID. [Off]: The machine does not accept print jobs from computers that do not correspond with a registered Department ID Allow Remote Scan Jobs with Unknown IDs [On]: 6 Security [Off]: The machine accepts network scan jobs from computers that do not correspond with a registered Department ID.
Remote UI You can set whether to enable the Remote UI (User Interface) to operate the machine and change settings. Remark For more information on the Remote UI, see the Remote UI Guide. 6 Security 1. Press → [System Settings] → [Remote UI]. 2. Select [On] or [Off]. Details of each item are shown below. [On]: Settings can be specified and the machine can be operated through the Remote UI. [Off]: Settings cannot be specified and the machine cannot be operated through the Remote UI.
Select [On] or [Off] for
Device Information Settings Device Information Settings enables you to set a name for the machine, and enter information regarding its location. Remark For more information on the Remote UI, see the Remote UI Guide. 6 1. Press → [System Settings] → [Device Information Settings]. Security 2. Enter the name and location of the machine. Press [Device Name] → enter the name of the machine → press [OK]. Press [Location] → enter the place where the machine is located → press [OK]. Press [OK].
For instructions on entering characters, see "Basic Operations(p.
Clearing the Message Board The Message Board is a function used by the System Manager to display messages for users on the touch panel display. Message board settings are made from the Remote UI, but can be cleared from the main unit. Remark For instructions on creating messages using the Remote UI, see the Remote UI Guide. 6 Security 1. Press → [System Settings] → [Clear Message Board]. 2. Press [Yes].
Auto Online/Offline To use the optional Network Scan function, the machine must be connected to a network, and must be separately switched online to the network. This section explains how to switch the machine online and offline to use the Network Scan function. Remark [Auto Online/Offline] is displayed only if the UFR II/PCL Printer Kit (standard-equipped for the iR3245N/ iR3235N/iR3225N) or PS Printer Kit is activated. For more information on the Network Scan function, see the Network ScanGear Guide.
Auto Online If Auto Online is set to 'On', the machine automatically goes online when you press [Scan] on the Basic Features screen. 1. Press → [System Settings] → [Auto Online/Offline] → [Auto Online]. 6 Security 2. Select [On] or [Off] → press [OK].
Auto Offline If the machine is connected to a network that is online, scanning is not possible with the Copy or Mail Box function. By setting Auto Offline to 'On', the machine automatically goes offline when the Auto Clear mode initiates. 1. Press → [System Settings] → [Auto Online/Offline] → [Auto Offline]. 6 Security 2. Select [On] or [Off] → press [OK]. If Auto Offline is set to 'On', the machine automatically goes offline once the Auto Clear mode initiates.
Current Date and Time Setting the current date and time is very important. The current date and time settings are used as standard timer settings for functions that require them. 6 The time at the Greenwich Observatory in England is called GMT (Greenwich Mean Time). Time Zone: The standard time zones of the world are expressed globally in terms of the difference in hours (up to 12 hours) from GMT (0 hours). A time zone is a region throughout which this time difference is the same.
2. Enter the current date (day, month, year) and time using keys). - (numeric 6 Security Enter the month and the day using four digits (including zeros). Enter all four digits of the year, and the time in 24-hour notation, as four digits (including zeros) without a space. Examples: 6 May →0605 7:05 a.m. →0705 11:18 p.m.
If you are setting Daylight Saving Time: Press [On] → [Start Date]. Select the month and day from the Month and Day drop-down lists, respectively. Press [-] or [+] to enter the time of day you want Daylight Saving Time to take effect → press [OK]. 6 Security Press [End Date] → select the month, day, and time at which Daylight Saving Time ends → press [OK]. If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at the specified date and time.
License Registration You must register a license key to enable optional modes and functions. Each optional mode and function requires their own license key to be registered. There is no limit to the number of license keys that can be registered in the machine. Remark Some optional modes and functions require optional equipment to be installed in addition to obtaining and registering a license key. For more information, see "Optional Equipment(p.4-1)." → [System Settings] → [License Registration]. 2.
[ ][ ]: [Backspace]: Press to move the cursor to the desired position. Press to delete the last number entered. If the following screen is displayed, → press [OK] enter the correct license key. 6 Security If the following screen is displayed, the required optional equipment needed for license registration has not been installed. Press [OK] → install the required optional equipment or make sure that the required optional equipment is installed properly → try registering the license key again.
3. Press [OK].
Setting System Monitor Screen Restrictions You can set restrictions relating to the System Monitor screen.
Restricting Access to the System Monitor Screen If you are using a login service, you can restrict access to the System Monitor screen. 1. Press → [System Settings] → [System Monitor Screen Restriction] → [Display Status Before Authentication]. 6 Security 2. Select [On] or [Off] → press [OK].
Setting to Allow Secured Printing from the System Monitor Screen You can set whether to allow secured printing from the System Monitor screen. 1. Press → [System Settings] → [System Monitor Screen Restriction] → [Allow Secured Print from Print Status Screen]. 6 Security 2. Select [On] or [Off] → press [OK].
Setting to Display Job Logs from the System Monitor Screen You can set whether to display job logs from the System Monitor screen. 1. Press → [System Settings] → [System Monitor Screen Restriction] → [Job Log Display]. 6 Security 2. Select [On] or [Off]. Details of each item are shown below. [On]: Job logs are displayed. [Off]: Job logs are not displayed. If [Off] is selected, the following items are not displayed/cannot be selected.
If you select [Off]: Select [Permit] or [Do Not Allow] for → press [OK]. Obtain Job Log From Management Software [Permit]: Permits collection of job logs using management software. [Do Not Allow]: Does not permit collection of job logs using management software.
MEAP Settings You can print information about installed MEAP applications.
Use HTTP Server Set Use HTTP to 'On' to access this machine from a Web browser, and utilize the installed MEAP applications. Remark To manage user information for the Local Device Authentication system of SSO-H, set USE HTTP to 'On'. To change the SSO-H user authentication system to Domain Authentication, Domain Authentication +Local Device Authentication, or Local Device Authentication, set USE HTTP to 'On'. 6 Security To use the Remote UI, set USE HTTP to 'On'. 1.
Select [On] or [Off] for
Printing Installed Application Information You can print the MEAP application information, as well as certain system application information. Remark The information is printed as a report. 6 1. Press → [System Settings] → [MEAP Settings] → [Print System Information]. Security 2. Press [Yes]. Items printed for each application are as follows: 6-44 MEAP Specifications: Prints information regarding the MEAP function. MEAP Contents: Prints the MEAP version.
of a standard application. Application Version: Prints the application's version number. Status: Prints the status of the application. - Installed: The application has been installed successfully. - Active: The application is running. - Stopped: The application is idle. Installed on: Prints the date and time the application was installed. Vendor: Prints the name of the application vendor. License Status: Prints the license status. - Installed: An effective license has been installed.
6 Security Counter Value: Prints the current value for each counter. If License Status shows "Unnecessary" as its value, the current counter value is not printed. Maximum Memory Usage: Prints the maximum amount of memory that can be used by each application. The Maximum Memory Usage number is printed in kilobytes (KB). Registered Service: Prints the service registered on the MEAP framework from the application. The Registered Service is printed only if there is data that corresponds to it.
Copy Set Numbering Options You can specify the detailed settings of the Copy Set Numbering mode for both the Copying and Mail Box functions. For instructions on using the Copy Set Numbering mode, see the Copying and Mail Box Guide. 1. Press → [System Settings] → [Copy Set Numbering Option Settings]. 6 Security 2. Select [On] or [Off] for . Details of each item are shown below.
● If you select [Off]: If you select [On]: Select [On] or [Off] for each of the items → press [Next]. 6 Security ID/User Name [On]: The Department ID is printed. If you are using a login service other than Department ID Management, the user name is printed instead. [Off]: Only the user name is printed. Date [On]: The date is printed. [Off]: The date is not printed. Characters 6-48 [On]: User-defined text is printed. [Off]: User-defined text is not printed.
If you select [On] for , select the date format → press [Next]. If you select [Off] for , proceed to the next step. If you select [On] for , press [Enter] → enter the text to print → press [OK] → [Next]. If you select [Off] for , proceed to the next step. If you have registered characters in Register Characters for Page No./Watermark in Common Settings (from the Additional Functions screen), you can select the characters from the list. If you select [Off]: Press [OK].
Displaying the Current Department ID/User Name If you are using a login service, you can display the Department ID or user name which is currently being used to log on to the machine in the Job/Print Status Display Area. The item displayed for each login service is shown below: Login Service Default Authentication Item Displayed Department ID If you logged on to the domain to which the User Name machine belongs: 6 Security SSO-H (Single Sign-On H) 1.
USB Settings This mode enables you to specify the USB settings. Remark Changes are only effective after you restart the machine (the main power switch is turned OFF, and then back ON). For instruction on restarting (turning the main power switch OFF and then ON) the machine, see "Before You Start Using This Machine(p.1-1).
Using a USB Device Set Use USB Device to 'On' to connect a computer to the machine via the USB port. 1. Press 6 → [System Settings] → [USB Settings] → [Use USB Device]. 2. Select [On] or [Off] → press [OK].
Specifying Device Information Delivery Settings Registering device information in your machine enables you to set the machine to deliver the same device information to other machines that are connected to the same network. This enables you to easily manage multiple machines at the same time. Your machine is capable of both sending and receiving device information, which can be delivered manually and automatically.
Department ID System Manager and Department ID Management settings Only Department IDs existing in the client machines are deleted. If an identical Department ID exists in the client machine, its password and set counter limits are overwritten. Counter values, however, are not overwritten. If a Department ID exists in the host machine, but not in the client machine, the Department ID,password, and set counter limits from the host machine are added to the client machine.
Remark Preparing for delivery and updating the information after it is received may take several minutes. Do not turn the main power OFF until these operations are complete. Doing so may result in loss of data or damage to the data. Device information cannot be delivered if the System Manager ID and System Password registered in the client machine differs from the System Manager ID and System Password registered in the host machine.
Registering/Deleting/Printing Delivery Destinations You can register, confirm, and delete delivery destinations. Remark The maximum number of destinations you can register is 100.
Registering Delivery Destinations 1. Press → [System Settings] → [Device Information Delivery Settings] → [Register Destinations] under . 2. Register a destination. To manually register a destination: ● To automatically search for destinations: 6 Security ● To manually register a destination: Press [Register].
Enter the IP address of the destination or FQDN (Fully Qualified Domain Name) (i.e., starfish.organization.company.com) → press [OK]. For instructions on entering characters, see "Basic Operations(p.3-1)." If any of the following is true for the destination machine, a message is displayed. If you press [Yes], on the Details screen will be blank.
Select the destination → press [OK]. 6 You can cancel a selection by selecting the destination again. To cancel all destinations, press [Clear Selection]. ([Clear Selection] changes to [Select All].) 3. Press [Done]. Registering Delivery Destinations 6-59 Security To select all of the destinations, press [Select All]. However, if a destination is selected, this key changes to [Clear Selection].
Confirming Delivery Destination Settings 1. Press → [System Settings] → [Device Information Delivery Settings] → [Register Destinations] under . 2. Select the destination whose settings you want to confirm → press [Details]. 6 Security 3. Confirm the settings → press [OK].
Deleting a Delivery Destination 1. Press → [System Settings] → [Device Information Delivery Settings] → [Register Destinations] under . 2. Select the destination that you want to erase → press [Erase]. 6 Security To select all destinations, press [Select All]. However, if a destination is selected, this key changes to [Clear Selection]. You can cancel a selection by selecting the destination again. To cancel all destinations, press [Clear Selection].
Printing the Delivery Destinations 1. Press → [System Settings] → [Device Information Delivery Settings] → [Register Destinations] under . 2. Press [Print List]. 6 Security The delivery destination list can be printed only if A3, A4, or A4R (plain, recycled, or colour paper) is loaded in a paper source that is set to 'On' when you press [Other] to select a paper source in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen).
Setting Automatic Delivery You can set to automatically deliver device information at a specified time. You can also select which information to deliver. Remark When delivering device information, the following machines will not update their information: Machines which are processing a send job Machines importing or exporting data via the Remote UI Device information is not delivered if the machine goes into the Shutdown mode, even if an automatic delivery time is set.
Select a number ([1] to [5]) → enter the start time using → press [Next]. - (numeric keys) 6 Security You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. →0705 11:18 p.m. →2318 If you make a mistake when entering the time, press four digit number. to clear your entry → enter another If you select [Select Days]: Select a day of the week ([Sun] to [Sat]) → select a number ([1] to [5]).
Enter the start time using - (numeric keys) → press [Next]. 6 Security You can store up to five different start times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. →0705 11:18 p.m. →2318 If you make a mistake when entering the time, press four digit number. to clear your entry → enter another If you select [Off]: Press [OK].
3. Select which device information you want to deliver → press [Next]. 6 Security Details of each item are shown below. [On]: The machine will deliver the selected device information. [Off]: The machine will not deliver the selected device information. : Available when [On] is selected for . Select [Include] to deliver the network settings, or [Exclude] to not deliver the network settings → press [Done]. 4. Select the destinations → press [OK].
Setting Manual Delivery You can set to manually deliver device information. Remark When delivering device information, the following machines will not update their information: Machines which are processing a send job Machines importing or exporting data via the Remote UI In addition to the above, machines which are having their address books accessed or are sending a job will not update their address books, and machines performing a print job will not update their Printer Settings.
Details of each item are shown below. [On]: The machine delivers the selected device information. [Off]: The machine does not deliver the selected device information. : Available when [On] is selected for . Select [Include] to deliver the network settings, or [Exclude] to not deliver the network settings → press [Done]. 6 3. Select the destinations → press [Manual delivery Start].
Restricting the Reception of Device Information You can set whether to receive delivered device information from other model machines, besides the iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N, which have the Device Information Delivery Settings mode. 1. Press → [System Settings] → [Device Information Delivery Settings] → [Restrictions for Receiving Device Info.] under . Security 2. Select [On] or [Off] → press [OK]. Details of each item are shown below.
Restoring Device Information You can restore device information to what it was before it was updated. This is useful when you have accidentally updated the device information. Remark You can return device information only to what it was at the time of the very last update. 6 Security 1. Press → [System Settings] → [Device Information Delivery Settings] → [Restore Data] under . 2. Select the information to restore → press [Start].
Restricting the Type of Information That Is Updated You can restrict the type of device information that is received and updated. Remark While receiving and updating device information, the screen indicating that the settings are being updated is displayed. Operations on this machine cannot be performed until the update completes. 6 Security 1. Press → [System Settings] → [Device Information Delivery Settings] → [Receive Restriction for Each Function] under .
2. Select [On] or [Off] next to the functions you want to restrict → press [Done]. 6 Security Details of each item are shown below. [On]: The machine is restricted, and does not update the selected device information. [Off]: The machine is not restricted, and updates the device information. Before setting , , or to 'Off', it is necessary to set a default key in Network Settings (from the Additional Functions screen). (See the Network Guide.
Checking/Printing the Communication Log You can check and print the following information on the Communication log: Start time, destination address, delivery result, end time, data content, and end code.
Checking the Communication Log 1. Press → [System Settings] → [Device Information Delivery Settings] → [Communication Log]. 2. Check the communication logs → press [Done]. 6 To view the detailed information of a communication log, select the log → press [Details].
Printing the Communication Log 1. Press → [System Settings] → [Device Information Delivery Settings] → [Communication Log]. 2. Press [Print List]. 6 If you want to print the list automatically at a specified time, press [Report Settings]. Security ● If you select [Report Settings]: If you select [Report Settings]: Specify the desired print settings → press [OK]. Auto Print [On]: The communication log is automatically printed when the number of send and receive transmissions reaches 100.
11:18 p.m. →2318 If you make a mistake when entering the time, press four digit number. to clear your entry → enter another If the number of send and receive transmissions exceed 100 before the specified Auto Print time is reached, a communication log of the most recent 100 transmissions is printed. [Separate Report Type]: If you want to print the delivery and receive logs separately, press [Separate Report Type].
Initializing All Data/Settings This mode enables you to erase the following data stored in the machine. It is not normally necessary to use this mode, but it is useful to erase personal or confidential information when returning or disposing of the machine.
Remark Before initiating the Initialize All Data/Settings mode, make sure that the data you are erasing is completely unnecessary. Note that Canon will not be liable for any damages resulting from the loss of data. If the optional Card Reader-C1 is attached to the machine, and does not operate properly after initializing the data, contact your local authorized Canon dealer.
1. Press → [System Settings] → [Initialize All Data/Settings]. 2. Press [Yes]. It may take more than 30 minutes to initialize the hard disk. If there are any current jobs being processed, they will be cancelled, and then erased. 3. After the hard disk is initialized, the control panel power switch automatically turns OFF and the main power switch of machine automatically switches to OFF (" " side).
Setting the Display Method When Entering a Password You can set whether to display asterisks when entering confidential information, such as a password. Remark When the information is being displayed as asterisks, a screen prompting the user to re-enter the information for confirmation purposes is displayed. 6 Security 1. Press → [System Settings] → [Use Asterisks to Enter Access No./ Passwords]. 2. Select [On] or [Off]. Details of each item are shown below.
Setting the Secure Watermark Mode You can select whether to set the Secure Watermark function for each copy job, print job, and print jobs from printer drivers, if performing such jobs with the Secure Watermark function always set. For more information on the Secure Watermark function, see the Copying and Mail Box Guide. Remark Secure Watermark Mode is displayed only if the optional Secure Watermark is activated.
Forced Secure Watermark Forced Secure Watermark enables you to set the machine to always print the specified hidden watermark on prints and copies. Remark The Forced Secure Watermark Mode can be set only if the optional Secure Watermark is activated. 6 Security 1. Press → [System Settings] → [Secure Watermark Mode] → [Forced Secure Watermark]. 2. Press [Set] for the desired function. 3. Select the type of secure watermark to embed (Watermark, Date, Copy Set Numbering, Serial Number, or ID/User Name).
Select a preset watermark → press [Next]. 6 Security If you select [Watermark] → [Create]: Press [Enter] → enter the desired text → press [OK] → [OK] → [Next]. If you have registered characters in Register Characters for Page No./Watermark in Common Settings (from the Additional Functions screen), you can select the characters from the list. For instructions on entering characters, see "Basic Operations(p.3-1).
Select the date format → press [Next]. 6 Security If you select [Copy Set Numbering]: Enter the starting number using If you select [Serial Number]: 6-84 Forced Secure Watermark - (numeric keys) → press [Next].
Press [Next]. 6 on the control If you select [ID/User Name]: Press [Next]. The ID or User Name of the user printing the document is printed. The watermark "COPY" is printed if a login service is not set. Forced Secure Watermark 6-85 Security The serial number that is displayed in the Job/Print Status Display Area when you press panel is printed.
4. Select the background pattern → select the size of the text → press [OK]. 6 Security To print pattern on the background of copy, select the background pattern from the Background Pattern drop-down list. You can select [Small] (36 pt.), [Medium] (54 pt.), or [Large] (72 pt.) for the size of the text. To print the characters vertically across the page, press [Print Characters Vertically]. To use white letters on a coloured background, press [White Letters on Colored Backgnd].
Printer Driver Secure Watermark If you set the Printer Driver Secure Watermark mode, you can select whether to set the Secure Watermark function for each job. Remark If both Forced Secure Watermark and Printer Driver Secure Watermark are set at the same time, Forced Secure Watermark is given priority. 6 Security 1. Press → [System Settings] → [Secure Watermark Mode] → [Printer Driver Secure Watermark]. 2. Press [Set] for the desired function. 3.
Select a preset watermark → press [Next]. 6 Security If you select [Watermark] → [Create]: Press [Enter] → enter the desired text → press [OK] → [OK] → [Next]. If you have registered characters in Register Characters for Page No./Watermark in Common Settings (from the Additional Functions screen), you can select the characters from the list. For instructions on entering characters, see "Basic Operations(p.3-1).
Select the date format → press [Next]. 6 Security If you select [Copy Set Numbering]: Enter the starting number using - (numeric keys) → press [Next].
Press [Next]. 6 Security The serial number that is displayed in the Job/Print Status Display Area when you press panel is printed. If you select [ID/User Name]: Press [Next]. The ID or User Name of the user printing the document is printed. The watermark "COPY" is printed if a login service is not set.
4. Select the background pattern → select the size of the text → press [OK]. 6 Security To print pattern on the background of copy, select the background pattern from the Background Pattern drop-down list. You can select [Small] (36 pt.), [Medium] (54 pt.), or [Large] (72 pt.) for the size of the text. To print the characters vertically across the page, press [Print Characters Vertically]. To use white letters on a coloured background, press [White Letters on Colored Backgnd].
Specifying Encrypted Secured Printing Settings You can specify settings relating to encrypted secured printing. Remark Encrypted Print Settings can be set only if the Encrypted Printing Software is activated.
Setting to Receive Only Encrypted Secured Print Jobs You can set the machine to only receive encrypted secured print jobs from computers. 1. Press → [System Settings] → [Encrypted Print Settings] → [Only Allow Encrypted Print Jobs]. 6 Setting to Receive Only Encrypted Secured Print Jobs Security 2. Select [On] or [Off] → press [OK].
Detecting and Installing Drivers that Support Functions Specified on the Machine into Your Computer From the machine, you can specify functions suitable for the fax board or printer kit installed in the machine. From your computer, you can detect and install drivers that are compatible with the specified functions. Remark The PDL Selection (PnP) function is displayed in the following cases: If the desired driver is not in your computer, detection and installation cannot be performed.
Specifying Settings for All User Inboxes You can specify settings for the time until documents in all of the user inboxes are erased automatically, as well as whether to print upon storing from the printer driver. Remark If these settings have been previously specified for individual user inboxes, the settings set in [Settings for All User Inboxes] are given priority, regardless of password settings for each user inbox.
Setting the Time until Documents Are Automatically Erased You can specify settings for the time until documents in all of the user inboxes are erased automatically, as well as whether to print upon storing from the printer driver. 1. Press → [System Settings] → [Settings for All User Inboxes] → [Time until Document Auto Erase]. 6 Security 2. Press [ ] or [ ] to set the time until documents are automatically erased → press [OK].
Printing upon Storing from the Printer Driver When storing documents from a computer into a user inbox, you can set whether to print the result of the storing process. Select [On] to print the results. 1. Press → [System Settings] → [Settings for All User Inboxes] → [Print Upon Storing From the Printer Driver]. 6 Security 2. Select [On] or [Off] → press [OK].
Restricting Printer Jobs You can specify whether to restrict printer jobs so that they can only be stored in user inboxes. 1. Press 6 → [System Settings] → [Restrict Printer Jobs]. 2. Select [On] or [Off] → press [OK]. Security Details of each item are shown below. 6-98 [On]: Restricts jobs from printer drivers. Jobs can only be stored in user inboxes. [Off]: There are no restrictions for jobs from printer drivers. Jobs can be stored in user inboxes and/or can be printed.
Storing/Editing Irregular Paper Types You can register up to 200 paper types with new names other than the default paper types registered in the machine. You can register a paper type by editing the name after duplicating the closest paper type from a registered paper type. Remark When printing the received document, paper types that the user specifies are not available.
Storing Irregular Paper Types 1. Press 6 → [System Settings] → [Paper Type Management Settings]. 2. Select from the list a paper type that has closely resembling characteristics to the paper type you are going to register → press [Duplicate].
3. Enter a name → press [OK]. 6 If the name is the same as the duplicated paper type. If the name is left blank.
Editing Irregular Paper Types 1. Press → [System Settings] → [Paper Type Management Settings]. 2. Select a paper type that you have registered from the list → press [Details/Edit].
3. Press [Change]. 6 The names of the paper types registered by default cannot be changed. You can only edit the contents for . Detailed information for , , , , , and are displayed. 4. Enter the name → press [OK].
Erasing Irregular Paper Types 1. Press → [System Settings] → [Paper Type Management Settings]. 2. Select a paper type that you have registered from the list → press [Erase]. 6 Security Confirm the contents to be erased. 3. Press [Yes].
Canon Canon Inc. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan Europe, Africa and Middle East Canon Europa N.V. P.O. Box 2262, 1180 EG Amstelveen, Netherlands Specifications subject to change without notice. © Canon Europa N.V. 2008 Canon Middle East FZ-LLC P.O. Box 27616 Dubai United Arab Emirates email: info@canon-me.
