Black CAP 186 Facsimile Guide Facsimile Guide CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A. 17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France CANON (U.K.) LTD.
07 Ot¯ imageCLASS MF7280 Facsimile Guide
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. Guides with this symbol are printed manuals.
How This Manual Is Organized Chapter 1 Introduction to Fax Functions Chapter 2 Send and Receive Methods Chapter 3 Checking/Changing the Fax Status Chapter 4 Customizing Communications Settings Chapter 5 Storing/Editing Address Book Settings Chapter 6 System Settings Chapter 7 Printing Communication Reports Chapter 8 Troubleshooting Chapter 9 Appendix Includes the specifications, glossary, and index.
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Displays Used in This Manual . . . . . . . . .
Chapter 2 Send and Receive Methods Selecting a Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Scan Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Document Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Specifying the Document Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Resolution . . . . . . . .
Chapter 3 Checking/Changing the Fax Status Checking the Status of Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Checking TX Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Printing the Activity Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6 Checking/Changing the Status of RX (Receive) Jobs . . . . . . . . . . . . . . . . . . .3-8 Checking RX Job Details . . . . . . . . . . . . .
Chapter 7 Printing Communication Reports Report Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Specifying Report Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3 Printing Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5 Chapter 8 Troubleshooting When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preface Thank you for purchasing the Canon imageCLASS MF7280. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference. How to Use This Manual Symbols Used in This Manual The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety. .
Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual: • • Touch Panel Display Keys: [Key Name] Examples: [Cancel] [Done] Control Panel Keys: Key icon (Key Name) Examples: (Start) (Stop) Hereafter, the following name substitutions take place: • Transmission/Sending: TX • Reception/Receiving: RX Displays Used in This Manual The keys which you should press are marked with a , as shown below.
Legal Notices FCC (Federal Communications Commission) imageCLASS MF7280: Model F189000 This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) This device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
Use of shielded cables are required to comply with Class B limits in Subpart B of Part 15 of the FCC Rules. Do not make any changes or modifications to the equipment unless otherwise specified in this manual. If you make such changes or modifications, you could be required to stop operation of the equipment. If your equipment malfunctions, please contact your local authorized Canon dealer from whom you purchased the equipment (if under warranty), or with whom you have a servicing contact.
NOTE Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without "Call Waiting" can be used with the your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error. C.
In Case of Equipment Malfunction Should any malfunction occur which cannot be corrected by the procedures described in this guide or the Reference Guide, disconnect the equipment from the telephone line cable and disconnect the power cord. The telephone line cable should not be reconnected or the main power switch turned ON until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for the servicing of equipment.
Users in Canada Preinstallation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 8, "Appendix," in the Reference Guide for specific dimensions and weight. B. Order Information 1. A single telephone line (touch-tone or rotary) should be used. 2. Order a CA11A modular jack which should be installed by the telephone company. If the CA11A jack is not present, installation cannot occur. 3.
Notice • This product meets the applicable Industry Canada technical specifications. • The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. • The REN of this product is 1.0.
Utilisation au Canada Conditions à Remplir Préalablement à L'installation d'un Télécopieur Canon A. Emplacement Prévoir une table, un meuble, ou un bureau suffisamment solide et de taille appropriée (voir le chapitre 8, Annexe (Appendix), du Guide de référence (Reference Guide) pour les indications de poids et dimensions). B. Installation téléphonique 1. Une seule ligne téléphonique (tonalités ou impulsions) doit être utilisée. 2.
Remarques • Le présent matériel est conforme aux spécifications techniques applicables d'Industrie Canada. • Avant d'installer cet appareil, l'utilisateur doit s'assurer qu'il est permis de le connecter à l'équipement de la compagnie de télécommunication locale et doit installer cet appareil en utilisant une méthode de connexion autorisée.
Super G3 Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow transmission times of approximately 3 seconds* per page which results in reduced telephone line charges. * Approximately 3 seconds per page fax transmission time based on CCITT/ITU-T No.1 Chart, (JBIG, Standard Mode) at 33.6 Kbps modem speed. The PSTN (Public Switched Telephone Network) currently supports 28.
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC.
Introduction to Fax Functions 1 CHAPTER This chapter is an introduction to the Fax function. What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Overview of the imageCLASS MF7280 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9 Setting the Display Language. . . . . . . . . . . . . . . . . . . .
What This Machine Can Do 1 Introduction to Fax Functions All the elements you will ever need in a digital multitasking machine. The imageCLASS MF7280 is packed with various send functions. Super G3 Fax Function This machine's Super G3 fax function is compatible with most Super G3 fax machines used in office environments. Compared to ordinary fax machines, Super G3 enables high-speed fax transmissions, which results in reduced transmission costs.
Flexible Scan Features Originals Send/Fax 1 Introduction to Fax Functions This machine offers a variety of convenient scanning features, such as the scanning of two-sided and different size originals. You can also set the scan density, type of the original, and document size. In addition, you can store preferred scan settings and retrieve them at any time. Receiving Faxes in Memory Received fax documents can be stored in memory instead of being printed.
Overview of the imageCLASS MF7280 1 Introduction to Fax Functions If you press (SEND), the Send Basic Features screen appears. The Send function enables you to scan documents and send them to specified destinations via fax, e-mail, or I-fax, or save them to a file server. You can also send documents to multiple destinations simultaneously using various sending methods, such as e-mail and I-fax.
Send Basic Features Screen The screen on the left, which appears when (SEND) is pressed, is called the Send Basic Features screen. Introduction to Fax Functions 1 Displays the current scan settings. Destination List Displays a list of destinations. ➞ See p. 2-2 Press to configure scan settings for the document you are sending. You can set the document type (color or black and white, document size, two-sided document, and different size originals), resolution, density, and image quality.
➞ See p. 2-54 Press to recall previously set send jobs, including the destinations, scan settings, and send settings. (See "Job Recall," on p. 2-54.) ➞ See p. 2-37 Introduction to Fax Functions 1 Press to select a destination from the Address Book, or to search for a destination registered in the Address Book. (See "Address Book," on p. 2-37.) ➞ See p. 2-37 Press to recall the destinations and settings stored in a favorites button. (See "Favorites Buttons," on p. 2-48.) ➞ See p.
Scan Settings Screen The screen on the left, which appears when you select [Option] from the Scan Settings drop-down list, is called the Scan Settings screen. Display this screen to set the scan settings for sending documents. Press to select the color mode (Color or B&W). (See Chapter 3, "Scanning Features," in the Sending Guide.) ➞ See p. 2-5 Press to select the size of the original. (See "Document Size," on p. 2-5.) ➞ See p. 2-15 Press to scan and fax two-sided documents.
➞ See p. 2-10 Press to select the type of original ([Text], [Text/Photo], or [Photo]). (See "Scan Density and Original Type Settings," on p. 2-10.
Things You Must Do Before Using This Machine According to recent amendments to the FCC (Federal Communications Commission) rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission: • Your fax number personal name or company name • Time and date of transmission • Your IMPORTANT • If you attempt to use the machine without registering the necessary information correctly, the machine may not function properly.
• Date and Time - The date and time of the transmission are recorded. • I-Fax Address or Fax Number - Your machine's I-fax address or fax number is recorded. • Sender's Name (TTI (Transmit Terminal Identification)) - The name registered as the unit name is recorded. • Page Number - The current page number out of the total number of pages of the original is recorded.
1 Press (Additional Functions) ➞ [Communications Settings]. Introduction to Fax Functions 1 2 Press [User Settings] under .
3 Press [Tel Line Type]. 4 Select the type of telephone line ➞ press [OK]. Introduction to Fax Functions 1 If you do not know the telephone line type, call your local telephone service provider for details. The selected mode is set. 5 1-12 Press [Done] repeatedly until the Send Basic Features screen appears.
Setting the Current Date and Time You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them. GMT: The time at the Greenwich Observatory in England is called GMT (Greenwich Mean Time). • Time Zone: The standard time zones of the world are expressed globally in terms of the difference in hours ( up to 12 hours) from GMT (0 hours). A time zone is a region throughout which this time difference is the same.
2 Press [Date & Time Settings]. Introduction to Fax Functions 1 3 Enter the current date (month, day, year) and time using (numeric keys). Enter the month and the day using four digits (including zeros). Enter all four digits of the year, and the time in 24-hour notation, as four digits (including zeros) without a space. Examples: May 6 ➞ 0506 9:05 a.m. ➞ 0905 4:18 p.m. ➞ 1618 NOTE If you make a mistake when entering values, press again, starting with the month.
● If you are setting the Time Zone: ❑ Press [Time Zone Settings] ➞ select the time zone where the machine is located ➞ press [OK]. Introduction to Fax Functions 1 NOTE • The default setting is 'GMT-5:00'. Eastern Time (US/Canada): GMT-5:00 Central Time (US/Canada): GMT-6:00 Mountain Time (US/Canada): GMT-7:00 Pacific Time (US/Canada): GMT-8:00 • If the desired time zone is not displayed, press [▼] or [▲] to scroll to the desired time zone.
❑ Press [On] ➞ [Start Date]. Introduction to Fax Functions 1 ❑ Select the month and day from the Month and Day drop-down lists, respectively ➞ press [OK]. ❑ Press [End Date] ➞ select the month and day at which Daylight Saving Time ends ➞ press [OK]. ❑ Press [OK].
NOTE • If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at 2:00 am on the specified date. • The default setting is 'Off'. Press [OK]. 1 Introduction to Fax Functions 4 The selected mode is set. 5 Press [Done] repeatedly until the Send Basic Features screen appears.
Registering Your Machine's Fax Number You must store your machine's fax number. This number is printed on the top of every document you send to the recipient. Your machine's telephone number may also be displayed on the touch panel display of the recipient's machine, depending on their type of machine. Introduction to Fax Functions 1 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [User Settings] under .
3 Enter the unit's telephone number using (numeric keys) ➞ press [OK]. Details of each item are shown below. [Space]: Press to insert a space between the area code and the local fax number (optional). [+]: Use to insert a country code. Press [+] after the country code, and before the fax number. [Backspace]: Press to delete the number or character immediately to the left of the cursor. You can enter up to 20 digits for the fax number. The selected mode is set.
Registering the Unit Name Your name or company name must be registered as the unit name (a department name is optional). For example: Introduction to Fax Functions 1 • Your name: John Smith • Company name: Canon • Company name and department: Canon-Accounting Dept. When you send a document, the recipient's machine displays or prints your name or company name (and department name, if applicable) as the sender information on the recording paper.
2 Press [TX Settings] under . 3 Introduction to Fax Functions 1 Press [Unit Name]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
4 Enter a name ➞ press [OK]. Introduction to Fax Functions 1 You can enter up to 24 characters for the unit name. To cancel registering the unit's name, press [Cancel]. The selected mode is set. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • To delete all of the entered characters, press (Clear). 5 1-22 Press [Done] repeatedly until the Send Basic Features screen appears.
Flow of Sending Operations NOTE • Before using the Fax function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine," in the Reference Guide.) - Routine maintenance (See Chapter 6, "Routine Maintenance," in the Reference Guide.) • The maximum number of send jobs that the machine can handle is 95.
● If the message appears: ❑ Press [Department ID] ➞ enter the Department ID using - (numeric keys). ❑ Press [Password] ➞ enter the password using ❑ Press (numeric keys). (Log In/Out). Introduction to Fax Functions 1 - The Basic Features screen of the selected function appears on the touch panel display. NOTE For instructions on using Department ID Management, see Chapter 5, "System Manager Settings," in the Reference Guide.
● If the message appears: ❑ Press [User ID] ➞ enter the Department ID using - (numeric keys) ➞ press [OK]. ❑ Press [Password] ➞ enter the password using - (numeric keys) ➞ press [OK]. (Log In/Out). 1 Introduction to Fax Functions ❑ Press The User ID Management Screen The Basic Features screen of the selected function appears on the touch panel display.
2 Press (SEND). COPY SEND Introduction to Fax Functions 1 The Send Basic Features Screen 3 Place your originals. NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34.
Specify the destinations. NOTE A maximum of 501 destinations can be specified at the same time. (Out of the 501 destinations, one new destination can be specified using the New Address tab or (numeric keys).) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address. ● If a destination is stored in the Address Book: ❑ Press [Address Book] ➞ select the desired destination. (See "Address Book," on p. 2-37.
● If a destination is stored in a One-Touch Button: ❑ Press [One-touch Buttons] ➞ select the one-touch button that contains the desired destination. (See "One-Touch Buttons," on p. 2-43.) Introduction to Fax Functions 1 ● If a destination is stored in a Favorites Button: ❑ Press [Favorites Buttons] ➞ select the favorites button that contains the desired destination. (See "Favorites Buttons," on p. 2-48.
Press [Scan Settings] ➞ select a scan setting from the pop-up menu. 1 To change the Scan mode settings, select [Option] from the pop-up menu that appears when you press [Scan Setting], and adjust the settings. (See "Scan Settings," on p. 2-5.) NOTE For instructions on setting the Scan mode, see "Selecting a Scan Mode," on p. 2-2.
6 Press [Send Settings] ➞ specify the send settings. Introduction to Fax Functions 1 Specify the Delayed Send, Stamp, and Direct, as necessary. NOTE • For instructions on setting the Delayed Send mode, see "Delaying a Send Job," on p. 2-31. • For instructions on setting the Stamp mode, see "Stamping Originals," on p. 2-33. • For instructions on setting the Direct sending mode, see "Direct Sending," on p. 2-23. 7 1-30 Press [Done].
Press (Start). PQRS TUV WXYZ 7 8 Log In/Out Clear 9 0 Stop 1 Start play trast sing/ Error Power If the original is placed on the platen glass, follow the instructions on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
IMPORTANT • The size of the original is detected automatically. However, if the output paper in the recipient's machine is not equal to the scanned document size, the original image may be reduced in size to match it. • If the machine cannot detect the size of the original, the Original Size screen appears when you press (Start). Specify the size of the original manually ➞ press [OK]. Introduction to Fax Functions 1 9 If you want to cancel sending, press PQRS TUV (Stop).
11 When scanning is complete, remove your originals. If Department ID Management or User ID Management is set, press (Log In/Out). NOTE For instructions on using Department ID Management and User ID Management, see Chapter 5, "System Manager Settings," in the Reference Guide.
Placing Originals 1 Introduction to Fax Functions Place your originals on the platen glass or into the feeder, depending on the size and type of the original, and the send settings that you specify. ■ Platen Glass Place the originals on the platen glass when scanning bound originals (such as books and magazines), heavy or lightweight originals, and transparencies. ■ Feeder Place the originals into the feeder when you want to scan several originals at the same time, and press (Start).
Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner) or the back edge of the feeder. 1 Place the original face down. Introduction to Fax Functions Platen Glass Place the original face down. Vertical Placement Horizontal Placement Feeder ABC ABC Place the originals face up. Vertical Placement Place the originals face up.
NOTE • If the top edge of the original is not aligned with the back edge of the platen glass (by the arrow in the top left corner), your original may not be scanned correctly, depending on the scan and send modes that you have set. • Originals of the following sizes can be placed either vertically or horizontally. However, the scanning speed for horizontally placed originals is somewhat slower than vertically placed originals.
Place your original face down. 1 The surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Place books and other bound originals on the platen glass in the same way. NOTE When you are enlarging an LTR or STMT original onto 11" x 17" or LGL paper, place the original horizontally on the platen glass, and align it with the LTRR or STMTR marks.
3 Gently close the feeder. Introduction to Fax Functions 1 CAUTION • Close the feeder gently to avoid catching your hands, as this may result in personal injury. • Do not press down hard on the feeder when using the platen glass to scan thick books. Doing so may damage the platen glass and result in personal injury. IMPORTANT If you are placing the original on the platen glass, the size of the original is detected after the feeder is closed. Be sure to close the feeder before scanning.
NOTE • Remove the original from the platen glass when scanning is complete. Introduction to Fax Functions 1 • The size of STMT and STMTR originals cannot be detected. After pressing (Start), follow the instructions on the screen to specify the original size.
Feeder You should use the feeder when you want to scan several originals at the same time. Place the originals into the feeder and press (Start). The machine automatically feeds the originals to the scanning area and scans them into memory. Two-sided originals can also be automatically turned over and scanned as two-sided documents.
1 Adjust the slide guides to fit the size of your originals. 2 Neatly place your originals with the side to be scanned face up into the original supply tray. Place your originals as far into the feeder as they will go.
If any dirt on the original scanning area is detected when the originals are scanned using the feeder, the following screen appears. Even though streaks may appear on the scanned image, you can continue to scan your documents by pressing [Done]. It is recommended, however, that you open the feeder, clean the scanning area, and then close the feeder. The following screen will not appear once the scanning area is clean.
Canceling a Job Using the Touch Panel Display You can cancel a fax job by pressing [Cancel], while the job is being scanned. 1 Press [Cancel] on the pop-up screen that appears while the machine is scanning. The fax job is canceled. 2 Remove your originals. Canceling a Job 1-43 1 Introduction to Fax Functions You can cancel a fax job using the touch panel display or System Monitor screen, or by pressing (Stop) on the control panel.
Using the Stop Key You can cancel a send job by pressing 1 Press Introduction to Fax Functions 1 PQRS (Stop). TUV WXYZ 7 8 Log In/Out Clear 9 0 Stop Start Error Power The fax job is canceled. 2 1-44 Remove your originals. Canceling a Job (Stop), while the job is being scanned.
Using the System Monitor Screen You can cancel a send job while it is being sent, or waiting to be sent. 1 Press [System Monitor]. 2 Press [Fax]. 1 Introduction to Fax Functions NOTE For instructions on how to cancel canceling a send job to e-mail, I-fax, or file server addresses, see Chapter 1, "Introduction to Sending Functions," in the Sending Guide.
3 Select [TX Job Status] or [RX Job Status]. 4 Select the job that you want to cancel ➞ press [Cancel]. Introduction to Fax Functions 1 ● If you want to cancel a TX job: ❑ Select the TX job that you want to cancel ➞ press [Cancel]. If the job that you want to cancel is not displayed, press [▼] or [▲] to scroll to the desired job. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time.
● If you want to cancel an RX job: ❑ Select the RX job that you want to cancel ➞ press [Cancel]. If the job that you want to erase is not displayed, press [▼] or [▲] to scroll to the desired job. You can select and cancel a document that is currently being received. You cannot erase a document that is being printed. If you select a document that is being received, [Erase] changes to [Cancel], enabling you to cancel receiving the document.
5 Press [Yes]. Introduction to Fax Functions 1 If you do not want to cancel the job, press [No]. The message appears for approximately two seconds on the touch panel display. The fax job is canceled. NOTE The canceled job is displayed as (No Good) on the Log screen. 6 Press [Done]. The display returns to the Send Basic Features screen.
Send and Receive Methods 2 CHAPTER This chapter describes the methods for sending and receiving documents. Selecting a Scan Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Document Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting a Scan Mode You can set the scan mode in which a document is scanned. The machine has three preset scan modes: B&W 200x200dpi, B&W 300x300dpi, and Color 300x300dpi. 2 Send and Receive Methods Select the desired mode from the preset scan modes according to the type of original you are sending. IMPORTANT If the destination is a fax number, the original is always scanned and sent in B&W mode. NOTE • If you want to use less memory and make the sending time shorter, use a lower resolution mode.
NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-34. • For more information on specifying the destination, see "Dialing Methods," on p. 2-35. Press the Scan Settings drop-down list ➞ select a scan mode. 2 Send and Receive Methods 2 NOTE • [Color 300x300dpi] is not available when sending faxes. • To change the Scan mode settings, select [Option] from the Scan Settings drop-down list, and adjust the settings. (See "Scan Settings," on p. 2-5.
3 Press (Start). If the originals are placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset).
Scan Settings To match the original you are sending, set the document size, resolution, density, image quality, and original type. Document Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. IMPORTANT • You cannot select [Auto] when scanning the following types of originals. Specify the size of these documents manually.
2 Press the Scan Settings drop-down list ➞ press [Option]. 3 Press [Document Size].
4 Select the document size. Send and Receive Methods 2 NOTE To select an A or B series paper size, press [A/B-size]. 5 Press [Done] ➞ [OK]. The selected document size is set, and the display returns to the Send Basic Features screen.
6 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE • To cancel this setting, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset).
3 Press the Resolution drop-down list ➞ select the desired resolution ➞ press [OK]. Send and Receive Methods 2 The selected mode is set, and the display returns to the Send Basic Features screen. 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
Scan Density and Original Type Settings You can set the scan density and select the original type before scanning the original. Manual Density Adjustment You can manually adjust the scan density to the most appropriate level for the original. Send and Receive Methods 2 1 Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-34. • For more information on specifying the destination, see "Dialing Methods," on p. 2-35.
4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset).
3 Press [A] ➞ [OK]. Send and Receive Methods 2 The machine automatically adjusts the scan density to the level best suited to the quality of the original. The selected mode is set, and the display returns to the Send Basic Features screen. NOTE An automatic scan density adjustment may not work with transparencies. In this case, adjust the scan density manually by pressing [Light] or [Dark]. 4 Press (Start).
Original Type Selection You can manually select the original type according to the type of image that you are scanning. The following three original type modes are available for adjusting the image quality. NOTE • If you select the automatic density adjustment mode, the original type setting is disabled. • If the original is a transparency, select the original type ➞ adjust the density to the most appropriate level for the original. • The default setting is 'Text'.
2 Press the Scan Settings drop-down list ➞ press [Option]. If necessary, see the screen shot in step 2 of "Specifying the Document Size," on p. 2-5. 3 Press the original type drop-down list ➞ select the original type ([Text/Photo], [Photo], or [Text]) ➞ press [OK]. Send and Receive Methods 2 The selected mode is set, and the display returns to the Send Basic Features screen. 4 Press (Start).
Two-Sided Originals You can set the machine to automatically turn over two-sided originals that are placed in the feeder, and scan each side separately. 1 Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-34. • For more information on specifying the destination, see "Dialing Methods," on p. 2-35. 2 Press the Scan Settings drop-down list ➞ press [Option].
4 Select the type of original ➞ press [OK]. Send and Receive Methods 2 Details of each item are shown below. 5 [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations. Press [OK]. The selected mode is set, and the display returns to the Send Basic Features screen. 6 Press (Start). Scanning starts.
Different Size Originals This mode enables you to scan different size originals together. 1 Place your originals ➞ specify the destination. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-34. • For more information on specifying the destination, see "Dialing Methods," on p. 2-35. 2 Press the Scan Settings drop-down list ➞ press [Option]. If necessary, see the screen shot in step 2 of "Specifying the Document Size," on p. 2-5.
3 Press [Different Size Origin]. 4 Select the type of originals ➞ press [OK]. Send and Receive Methods 2 If you are placing originals with the same width, press [Same Width]. If you are placing originals with different widths, press [Different Width]. 5 Press [OK]. The selected mode is set, and the display returns to the Send Basic Features screen.
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset).
Sending Methods This section describes the fundamental procedures for sending documents by fax, how to configure send settings, and other useful features such as stamping originals and delaying a send job. Send and Receive Methods 2 NOTE If a paper jam occurs in the feeder while the original is being scanned, transmission is canceled. Try scanning again. Memory Sending and Direct Sending ■ Memory Sending All of the originals to be sent are first scanned and read into memory, then sent.
Memory Sending 1 Press 2 Place your originals. (SEND). NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34. Send and Receive Methods 3 2 Specify the destination. NOTE For more information on specifying the destination, see "Dialing Methods," on p. 2-35. 4 Specify the desired send options. NOTE • For instructions on setting the scan mode for your documents, see "Selecting a Scan Mode," on p. 2-2.
5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Send and Receive Methods 2 To change the document size from the pop-up screen that appears while the machine is waiting to scan, press [Document Size] ➞ select the document's size ➞ press [OK] ➞ [Done].
During transmission, the transaction number and page number currently being sent, are displayed in the Job Monitor area. Job Monitor Area NOTE • To cancel scanning, press [Cancel] on the touch panel display or (Stop) on the control panel. • The transaction number is used for reference when checking the transmission results, or canceling the fax job. (See "Checking the Status of Fax Jobs," on p. 3-2.
3 Specify the destination. Send and Receive Methods 2 NOTE For more information on specifying the destination, see "Dialing Methods," on p. 2-35. 4 Specify the desired send options. NOTE • For instructions on setting the scan mode for your documents, see "Selecting a Scan Mode," on p. 2-2. • For instructions on specifying the scan settings, see "Scan Settings," on p. 2-5.
Press [Send Settings] ➞ [Direct] ➞ [Done]. 2 If you specify the destination using press [Direct] on the same screen. - (numeric keys) or New Address tab, NOTE • To cancel Direct sending mode, press [Direct] again. • For instructions on setting the Stamp mode, see "Stamping Originals," on p. 2-33.
6 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Send and Receive Methods 2 To change the document size from the pop-up screen that appears while the machine is waiting to scan, press [Document Size] ➞ select the document's size ➞ press [OK] ➞ [Done].
If the transmission completes successfully, the message appears in the Job Monitor area for approximately two seconds. After the original has been sent, Direct Sending is canceled automatically. NOTE To cancel transmission, press [Cancel] on the touch panel display or (Stop) on the control panel. Scanning and transmission of documents are canceled from the time you cancel the transmission.
3 Make sure that the machine is ready to send. 4 Press [New Address] ➞ [Fax].
5 Press [Hook]. Send and Receive Methods 2 You should hear the dial tone. 6 Specify the scan settings. NOTE • For instructions on setting the scan mode for your documents, see "Selecting a Scan Mode," on p. 2-2. • For instructions on specifying the scan settings, see "Scan Settings," on p. 2-5. • For instructions on setting the Stamp mode, see "Stamping Originals," on p. 2-33. 7 Specify the destination using pressing [One-touch Buttons].
Details of each item are shown below. [Tone]: Press when you want to directly call an extension line that is connected to a PBX (Private Branch Exchange), which accepts only tone signals. If you press [Tone], the letter appears. [One-touch Buttons]: Press to specify destinations using the one-touch buttons. (See "Address Book," on p. 2-37.) [Scan Settings]: Send and Receive Methods 2 Press to set the Scan mode. (See "Selecting a Scan Mode," on p. 2-2.
Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. 1 Press (SEND) ➞ place your originals ➞ specify the destination ➞ specify the desired send options ➞ press [Send Settings]. NOTE • For instructions on placing your originals, see "Placing Originals," 1-34. • For more information on specifying the destination, see "Dialing Methods," on p. 2-35.
2 Press [Delayed Send]. 3 Enter the send time using Send and Receive Methods 2 - (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 9:05 a.m. ➞ 0905 4:18 p.m. ➞ 1618 If you set a time earlier than the current time, the document will be sent at that time on the next day. NOTE If you make a mistake when entering the send time, press entry ➞ enter another four digit number. 4 Press [OK] ➞ [Done].
5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. The document is stored in memory, and then sent to the specified destination at the specified time. Stamping Originals The machine can print a stamp (approximately 1/8" (3 mm) in diameter) on the front side of scanned originals. ABC ABC Position at which stamp is applied.
NOTE • For instructions on placing your originals, see "Placing Originals," 1-34. • For more information on specifying the destination, see "Dialing Methods," on p. 2-35. • For instructions on setting the scan mode for your documents, see "Selecting a Scan Mode," on p. 2-2. • For instructions on specifying the scan settings, see "Scan Settings," on p. 2-5. 2 Press [Stamp] ➞ [Done]. Send and Receive Methods 2 The display returns to the Send Basic Features screen.
Dialing Methods This machine provides you with four ways to specify the fax destination: ■ Using the Numeric Keys - 2 (numeric keys). (See "Numeric Keys," on ■ Using the Address Book You can specify the destination by pressing [Address Book] on the Send Basic Features screen and selecting a destination from the Address Book. (See "Address Book," on p. 2-37.
Numeric Keys You can dial the fax number of one or more recipients using on the control panel. - (numeric keys) IMPORTANT If Restrict New Addresses in System Settings (from the Additional Functions screen) is set to 'On', you cannot specify a destination using (numeric keys). (See Chapter 9, "System Settings," in the Sending Guide.) Send and Receive Methods 2 1 Press 2 Place your originals. (SEND). NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34.
[Tone]: ][ Press to move the position of the cursor. ]: [Backspace]: Press to delete the number or character immediately to the left of the cursor. [Direct]: Press to use the Direct Send mode. (See "Direct Sending," on p. 2-23.) [Hook]: Press to use tone dialing or to send a fax document manually. (See "Sending Fax Documents Manually," on p. 2-27.) IMPORTANT You cannot insert a pause at the beginning of a number. NOTE • You can enter a maximum of 120 characters for the fax number.
NOTE A maximum of 501 destinations can be specified at the same time. (Out of the 501 destinations, one new destination can be specified using the New Address tab or (numeric keys).) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address. 1 2 Press (SEND) ➞ place your originals. Send and Receive Methods NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34.
Press the desired destination to select it. You can select multiple destinations at the same time. Details of each item are shown below. : You can restrict the type of destinations displayed in the result list by pressing the Type drop-down list. [▼][▲]: If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. [Details]: Press to view the detailed information of the selected destination. [All]: Press to return to the full address list. [ABC][DEF]...
Send and Receive Methods 2 5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts, and the document is sent to the specified destination. New Address Tab This section describes the procedure for specifying a new destination that has not been stored in the Address Book.
2 Make sure the machine is ready to send ➞ press [New Address] ➞ [Fax]. NOTE If no destination is displayed on the Send Basic Features screen, you can proceed to step 3 without pressing [Fax] on the New Address tab. 3 Enter the recipient's fax number using , and .
Details of each item are shown below. Send and Receive Methods 2 [Pause]: Press to insert a pause of several seconds in the fax number you are dialing. If you insert a pause within the fax number, the letter
is displayed between the numbers. If you insert a pause at the end of the fax number, the letter
appears. When dialing an overseas number, insert a pause after the country code, and at the end of the fax number. (See "Pause Time," on p. 4-9.
5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts, and the document is sent to the specified destination. You can specify up to 200 destinations in one-touch buttons. Follow the procedure below to start a transmission and send a document with the press of a one-touch button.
2 Make sure the machine is ready to send ➞ press [One-touch Buttons]. Send and Receive Methods 2 3 Select the desired one-touch button. Each One-touch Button is assigned a three-digit number. If you know the one-touch button's three digit number, you can directly enter the three digit number of the desired one-touch button using (numeric keys). If the desired one-touch button is not displayed, press [▼] or [▲] to scroll to the desired one-touch button.
4 Press [Done]. The selected destination appears in the destination list on the Send Basic Features screen. NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • To erase a specified destination from the destination list, select the destination you want to erase ➞ press [Erase]. 5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Group Dialing Group Dialing enables you to dial a group of registered fax numbers in the Address Book or one-touch buttons. This is useful if you want to send the same document to several destinations. You can register up to 499 destinations in one group. NOTE • Sending a document to a number of destinations at the same time is called Sequential Broadcast Sending. • A maximum of 501 destinations can be specified at the same time.
NOTE • To restrict the type of destinations displayed in the result list, press the Type drop-down list ➞ press [Group]. • To cancel a selected destination, select the destination again to clear the check mark. • To view the detailed information of a selected destination, select the destination ➞ press [Details].
Favorites Buttons If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document. IMPORTANT To use this feature, you must first register the desired document settings and destinations in the favorites buttons.
3 Select the desired Favorites Button ➞ press [Done]. If the desired Favorites Button is not displayed, press [▼] or [▲] to scroll to the desired Favorites Button. The specified destination(s) appear in the destination list on the Send Basic Features screen, and the stored document settings are recalled. NOTE • To view the detailed information of a selected destination, select the destination press ➞ [Details].
Checking/Changing a Destination You can check and change a specified destination before you scan your documents. 2 Send and Receive Methods NOTE Only the destination specified using the New Address tab can be changed. 1 Select the destination ➞ press [Details]. If the destination that you want to check or change is not displayed, press [▼] or [▲] to scroll to the desired destination. If only one destination is specified, just press [Details].
If necessary, check or change the destination's information. ● If the screen below is displayed: ❑ Check the destination's information ➞ press [Done]. 2 Send and Receive Methods 2 The display returns to the Send Basic Features screen. ● If the destination has been specified using one of the sending methods in the New Address tab: ❑ Check or change the destination's information ➞ press [OK]. Change the destination's information in the same way that you specified it. (See "New Address Tab," on p. 2-40.
● If the destination is a group address: ❑ To check the information of registered destinations in a group address, select one destination at a time ➞ press [Details]. Send and Receive Methods 2 ❑ Check the destination's information ➞ press [Done] ➞ [Done]. The display returns to the Send Basic Features screen.
Erasing a Destination You can erase a specified destination from the destination list before you scan your documents. 1 Send and Receive Methods 2 Select the destination to be erased. If the destination that you want to erase is not displayed, press [▼] or [▲] to scroll to the desired destination. If only one destination is specified, skip this step. 2 Press [Erase]. The selected destination is erased from the destination list.
Job Recall You can recall the last three destinations, scan settings, and send settings which have been set, and then send your documents.
2 Select [1 Before], [2 Before], or [3 Before] ➞ confirm the settings ➞ press [OK]. The display returns to the Send Basic Features screen. NOTE • If there are more stored Send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲]. • You can change the settings for a recalled send job. • If there are multiple destinations stored in Recall memory, the order of the destinations shown in the list may not correspond to the order in which they were specified.
Receiving Print Jobs and Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer. Send and Receive Methods 2 ■ Receiving Fax Documents You can automatically forward received fax documents to specified destinations. For more information on automatically forwarding documents, see "Forwarding Received Documents," on p. 2-61. NOTE You can also receive I-fax documents.
2 When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light. This indicates that documents are stored in memory. Additional Functions 0 Log In/Out Clear Start Display Contrast Error 2 Power NOTE • The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode.
Receiving Documents into Memory (Memory Lock) If Memory Lock Settings in Communications Settings in System Settings (from the Additional Functions screen) is set to 'On', received documents are stored in memory instead of being printed. Follow the procedure below to manually switch the machine into the Memory Lock mode if the Memory Lock timer has not been set, or if you want to switch the machine into the Memory Lock mode before the timer automatically activates the Memory Lock mode.
2 Press [Communications Settings]. Send and Receive Methods 2 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 3 Press [Memory Lock Settings]. If a password has been set for the Memory Lock Settings screen, enter the password using (numeric keys) ➞ press [Next].
Send and Receive Methods 2 4 Press [On] ➞ [OK]. If you want to cancel the Memory Lock mode, press [Off] ➞ [OK]. NOTE You can configure the Memory Lock settings by pressing [Option]. (See Chapter 9, "System Settings," in the Sending Guide.) 5 Press [Done] repeatedly until the Send Basic Features screen appears. During reception, the transaction number is displayed on the touch panel display. NOTE Use the System Monitor screen to check if there are any received documents stored in memory.
Forwarding Received Documents If Forwarding Settings in System Settings (from the Additional Functions screen) is set to 'On', received documents are forwarded to a destination that has been registered in the machine beforehand. Follow the procedure below to place the machine in the Forward mode. NOTE If you set the Forward mode, appears in the Job Monitor Area. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings].
2 Select the desired forwarding setting ➞ press [Validate/ Invalidate]. Send and Receive Methods 2 When you select the desired forwarding setting and press [Validate/Invalidate], the "On" or "Off" status displayed on the left side of the Condition Name is switched. ("On" becomes "Off", and "Off" becomes "On".) Details of each item are shown below. : The received document is forwarded to the specified destination if it matches the forwarding conditions.
Available Paper Sizes ■ Available Paper Sizes for Received Documents 11" x 17" originals 11" x 17" ➞ LGL* ➞ STMTR x 2 LGL originals LGL ➞ LTR x 2 ➞ STMTR x 2 ➞ 11" x 17" LTR originals LTR ➞ LGL ➞ STMTR x 2 ➞ 11" x 17" STMT originals STMTR ➞ LTR ➞ LGL ➞ 11" x 17" * Received documents are automatically reduced before being printed on the paper size indicated.
Checking/Changing the Fax Status 3 CHAPTER This chapter describes how to check/change the status of TX (transmission) and RX (receive) jobs. Checking the Status of Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Checking TX Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Printing the Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking the Status of Fax Jobs This section describes how to check/change the status of TX (Transmission) jobs. NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen. • For instructions on checking and changing the status of send jobs to e-mail, I-fax, or file server addresses, see Chapter 6, "Checking/Changing the Send/Receive Status," in the Sending Guide.
2 Press [Fax]. 3 Checking/Changing the Fax Status 3 Select [TX Job Status] or [Log].
4 Select the job whose detailed information you want to check ➞ press [Details]. Checking/Changing the Fax Status 3 If the job you want to select is not displayed, press [▼] or [▲] to scroll to the desired job. You can cancel TX jobs which are being sent or being sent or waiting to be sent by pressing [Cancel] in [TX Job Status]. For more information, see "Using the System Monitor Screen," on p. 1-45.
5 Check the details of the selected job. 6 Press [Done] repeatedly until the Send Basic Features screen appears.
Printing the Activity Report You can print the Activity Report which includes the fax transmission's time, destination, job number, transmission mode, number of pages, and transmission result. 1 Press [System Monitor] ➞ [Fax]. If necessary, see the screen shots in steps 1 and 2 of "Checking TX Job Details," on p. 3-2. 3 Checking/Changing the Fax Status 2 Press [Log] ➞ [Print List].
3 Press [Yes]. Checking/Changing the Fax Status 3 To cancel printing, press [No]. The Activity Report is printed. 4 Press [Done]. The display returns to the Send Basic Features screen.
Checking/Changing the Status of RX (Receive) Jobs You can check the details of received documents stored in memory, as well as the status of receive jobs. NOTE The receive job status screen displays up to 90 jobs. Checking/Changing the Fax Status 3 Checking RX Job Details You can check the detailed information of any received job, such as the destination and the date and time the job was received. 1 3-8 Press [System Monitor].
2 Press [Fax]. 3 Checking/Changing the Fax Status 3 Press [RX Job Status].
4 Select the job whose detailed information you want to check ➞ press [Details]. Checking/Changing the Fax Status 3 If the job you want to select is not displayed, press [▼] or [▲] to scroll to the desired job. 5 6 3-10 Check the details of the selected job. Press [Done] repeatedly until the Send Basic Features screen appears.
Erasing Received Documents You can erase documents that have been received in memory from the RX Job Status screen. If the memory is full, the machine cannot receive any more documents. It is recommended that you erase unnecessary documents as often as possible. Press [System Monitor] ➞ [Fax]. If necessary, see the screen shots in steps 1 and 2 of "Checking RX Job Details," on p. 3-8. 2 Press [RX Job Status]. If necessary, see the screen shot in step 3 of "Checking RX Job Details," on p. 3-8.
4 Press [Yes]. Checking/Changing the Fax Status 3 If you do not want to erase the document, press [No]. The message appears for approximately two seconds on the touch panel display. The selected document is erased. 5 Press [Done]. The display returns to the Send Basic Features screen.
Customizing Communications Settings 4 CHAPTER This chapter describes how to store and change the default settings of the Fax function to suit your needs. Communications Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Adjusting the Monitor Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 ECM Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Communications Settings Table The following items can be stored or set in Communications Settings from the Additional Functions screen. ■ Common Settings Item Settings Applicable Page TX Settings Customizing Fax Settings 4 Unit Name 24 characters maximum Data Compression Ratio High Ratio, Normal*, Low Ratio See the Sending Guide. Retry Times 0-5 times; 3 times* See the Sending Guide.
■ Common Settings Table Continued Item Applicable Page Settings RX Settings Two-sided Print On, Off* See the Sending Guide. Select Cassette Switch A: On*, Off Switch B: On*, Off Switch C: On*, Off Switch D: On*, Off See the Sending Guide. Receive Reduction On*, Off See the Sending Guide. Continue Printing When Toner is out Yes*, No See the Sending Guide. 4 Customizing Fax Settings An asterisk (*) indicates the default settings.
Adjusting the Monitor Volume You can set the volume for the monitor tone that this machine sounds during a fax transmission. NOTE • The monitor tone sounds when the machine connects to the recipient's fax machine. • The default setting is '1', on a scale of 0 to 3. 4 Customizing Fax Settings 1 2 4-4 Press (Additional Functions) ➞ [Communications Settings]. Press [User Settings] under .
3 Press [Monitor Volume Control]. 4 Press [ ] or [ Customizing Fax Settings 4 ] to set the volume ➞ press [OK]. You can set the volume to any level on a scale of 0 to 3. If you set the volume all the way to the left, the volume is muted and no tone will sound. The selected mode is set. 5 Press [Done] repeatedly until the Send Basic Features screen appears.
ECM Transmission ECM (Error Correction Mode) reduces the effect of system and line errors on documents that may occur when sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored. If transmission speed appears to be extremely slow, you may be able to speed up the transmission time by turning ECM 'Off'. IMPORTANT • If you want to transmit using ECM, ECM reception should be set on the recipient's machine.
2 Press [TX Settings] under . 3 Customizing Fax Settings 4 Press [ECM TX]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
4 4 Select [On] or [Off] ➞ press [OK]. Customizing Fax Settings The selected mode is set. 5 4-8 Press [Done] repeatedly until the Send Basic Features screen appears.
Pause Time Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause after the international access code. When the machine dials the number, it will pause where the pause was inserted in the number. This helps to improve the connection. NOTE • You can insert a pause when you dial the fax number using (numeric keys).
3 4 Press [-] or [+] to set the pause time ➞ press [OK]. Customizing Fax Settings The pause time can be set from 1 to 15 seconds in one second increments. You can also use - (numeric keys) to enter the value. You can change the value by pressing [-] or [+], even if you entered the value using (numeric keys). The selected mode is set. 4 4-10 Pause Time Press [Done] repeatedly until the Send Basic Features screen appears.
Auto Redial Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned 'On' or 'Off'. If you set Auto Redial to 'On', you can set how many times the machine redials the number, and the redial interval.
NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 3 Select [On] or [Off]. Customizing Fax Settings 4 ● If you select [On]: ❑ Press [Option].
❑ Specify the Auto Redial settings. • If you want to set the number of times the machine redials the number: 4 Customizing Fax Settings ❑ Press [Redial Times]. ❑ Press [-] or [+] to set the number of redial times ➞ press [OK]. The machine can redial from 1 to 10 times. • If you want to set the redial interval: ❑ Press [Redial Interval].
❑ Press [-] or [+] to set the redial interval ➞ press [OK]. The redial interval can be set from 2 to 99 minutes in one minute increments. 4 Customizing Fax Settings • If you want to set how the machine handles a transmission error: ❑ Press [TX Error Redial]. ❑ Select [On] or [Off] ➞ press [OK].
● If you select [Off]: ❑ Press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Checking for a Dial Tone Before Sending You can set whether to check for a dial tone before dialing when sending a fax. NOTE The default setting is 'On'. 1 4 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . Customizing Fax Settings If necessary, see the screen shots in steps 1 and 2 of "ECM Transmission," on p. 4-6. 2 Press [Check Dial Tone Before Sending]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
Select [On] or [Off] ➞ press [OK]. 4 The selected mode is set. NOTE The Check Dial Tone Before Sending mode is enabled only after you restart the machine (the main power switch is turned OFF, then back ON again). 4 Press [Done] repeatedly until the Send Basic Features screen appears.
TX Rotation TX Rotation function automatically corrects the orientation of the document by rotating the image when sending. For example, if you set a document that has a horizontal orientation vertically on the machine, the machine rotates the image and sends it horizontally. NOTE • You can use the TX Rotation mode for an LTR document only. • TX Rotation mode is not available if you are using the Direct Sending method. • The default setting is 'On'.
Select [On] or [Off] ➞ press [OK]. 4 The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
ECM Reception You can receive incoming documents using ECM (Error Correction Mode). ECM is a mode which automatically corrects errors in an image while it is being received. If reception speed appears to be extremely slow, you may be able to speed up the reception time by turning ECM 'Off'. IMPORTANT • If you want to receive using ECM, ECM transmission should be set on the recipient's machine. This setting is ignored unless ECM is set in both machines.
2 Press [RX Settings] under . 3 Customizing Fax Settings 4 Press [ECM RX].
4 4 Select [On] or [Off] ➞ press [OK]. Customizing Fax Settings The selected mode is set. 5 4-22 Press [Done] repeatedly until the Send Basic Features screen appears.
Storing/Editing Address Book Settings 5 CHAPTER This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 About the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3 Storing Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address Book Settings Table The following items can be stored or set in Address Book Settings from the Additional Functions screen. Item 5 Settings Applicable Page Register Address Register New Add Edit Erase p. 5-5 One-touch Buttons Register/Edit, Erase p. 5-24 Storing/Editing Address Book Settings NOTE For instructions on setting the modes not described in this manual, refer to the other manuals listed in "Manuals for the Machine," inside front cover.
About the Address Book The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into an Address Book and one-touch buttons. You can store up to 300 destinations in the Address Book and 200 destinations in one-touch buttons, for a total of 500 destinations in the whole Address Book. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job.
NOTE You cannot register new destinations in a group address. New destinations need to be registered in the Address Book before you can register them as part of a group address.
Storing Destinations If you register a destination in the Address Book, you can save yourself the effort of entering the destination every time it is used. That destination can also be selected from the Address Book for use in any other customized setting. NOTE For instructions on storing e-mail, I-fax, and file server addresses, see Chapter 8, "Storing/Editing Address Book Settings," in the Sending Guide. Fax Numbers 1 Press (Additional Functions) ➞ [Address Book Settings].
Press [Register Address]. 3 Press [Register New Add].
5 Press [Fax]. Enter the recipient's fax number using , and . - (numeric keys), 5 Storing/Editing Address Book Settings 4 Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number you are dialing. If you insert a pause within the fax number, the letter
is displayed between the numbers. If you insert a pause at the end of the fax number, the letter
appears.
[ ][ ]: Press to move the position of the cursor. [Backspace]: Press to delete the number or character immediately to the left of the cursor. [Space]: Press to insert a space between numbers. [Option]: Press to specify the sending speed, type of call, and ECM TX settings. These settings are optional. IMPORTANT You cannot insert a pause or a space at the beginning of a number. NOTE • You can enter up to 120 characters for the fax number.
❑ Select the desired sending speed ➞ press [OK]. 5 Storing/Editing Address Book Settings NOTE If your document transmissions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], or [4800 bps]. ● If you want to specify long distance settings: ❑ Press [Long Distance].
❑ Select the type of call ➞ press [OK]. Select [Domestic] for dialing domestic (local) telephone numbers. Select [Long Distance (1)] if communication errors frequently occur when you make overseas calls (when the overseas telephone number is registered in the Address Book). If errors persist, try selecting [Long Distance (2)] or [Long Distance (3)]. Storing/Editing Address Book Settings 5 ● If you want to specify ECM TX: ❑ Press [ECM TX].
❑ Select [On] or [Off] ➞ press [OK]. 7 When all settings are complete, press [OK]. 8 Press [Next]. 9 Enter a name for the recipient of the fax ➞ [OK]. Storing/Editing Address Book Settings 5 You can enter up to 16 characters for the name. The display returns to the Register New Address screen. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
10 11 To register another destination, repeat steps 4 to 9. Press [Done] repeatedly until the Send Basic Features screen appears. Group Addresses The Group Address feature enables you to create a group of up to 499 stored destinations as a single destination. IMPORTANT If you want to store a group address, the destinations must be stored beforehand, such as fax numbers, e-mail addresses, and file server addresses.
Press [Group]. 4 Press [Address Book].
5 Select the destinations ➞ press [OK]. To cancel a selected destination, select the destination again to clear the check mark. 5 Storing/Editing Address Book Settings Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. You can select a destination and press [Details] to display the screen shown below. This enables you to confirm the detailed information related to the selected destination. Press [Done] to return to the previous screen.
6 Repeat steps 4 and 5 to add other destinations. The destination you have selected is listed. ● To erase a destination: 5 Storing/Editing Address Book Settings ❑ Select a destination from the group address list ➞ press [Erase]. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. The selected destination is erased. 7 5-16 When you have finished storing numbers, press [Next].
8 Enter a name for the group address ➞ press [OK]. You can enter up to 16 characters for the name. The display returns to the Register New Address screen. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • The first character you enter for the name is used for sorting the address list when you press keys, such as [ABC] and [DEF], on the Address Book screen. 9 Press [Done] repeatedly until the Send Basic Features screen appears.
Editing Address Details You can change destination details as necessary. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "Fax Numbers," on p. 5-5. 2 Select the destination to be changed ➞ press [Edit]. Storing/Editing Address Book Settings 5 You cannot edit multiple destinations at the same time. In this example, a fax number is selected.
Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. If you select [All] in the Address Book drop-down list, the destinations stored in the one-touch buttons are displayed. However, you cannot edit these destinations.
4 If necessary, edit the address name ➞ press [OK]. The display returns to the Register New Address screen. NOTE • For instructions on setting fax numbers, see "Fax Numbers," on p. 5-5. • For instructions on setting e-mail, I-fax, or file server addresses, see Chapter 8, "Storing/Editing Address Book Settings," in the Sending Guide. • For instructions on setting group addresses, see "Group Addresses," on p. 5-12. 5 Press [Done] repeatedly until the Send Basic Features screen appears.
Erasing Addresses You can erase destinations stored in the address book. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "Fax Numbers," on p. 5-5. Select the destination to be erased ➞ press [Erase]. 5 Storing/Editing Address Book Settings 2 You cannot erase multiple destinations at the same time.
Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. 5 Storing/Editing Address Book Settings You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list.
The message appears for approximately two seconds on the touch panel display. The selected destination is erased. Press [Done] repeatedly until the Send Basic Features screen appears.
Storing/Editing One-Touch Buttons You can store up to 200 destinations in the one-touch buttons. This section describes how to store/edit the destinations with the one-touch buttons feature. NOTE • Destinations stored in one-touch buttons are also displayed in the Address Book. • A new destination cannot be registered in a group destination that is stored in a one-touch button. The destination must be registered in a one-touch button in advance.
Select a one-touch button to store or change ➞ press [Register/Edit]. If the desired one-touch button is not displayed, press [▼] or [▲] to scroll to the desired one-touch button. You can also specify the one-touch button's number by entering the three digit number of the desired one-touch button using (numeric keys). NOTE • One-touch buttons that already have destinations stored in them are displayed with a black square (■) in the lower right corner of the key.
3 Select [Fax], [E-mail], [I-Fax], [File], or [Group]. If you select a one-touch button already storing a destination, skip this step. If you select [E-mail], [I-Fax], or [File], see Chapter 8, "Storing/Editing Address Book Settings," in the Sending Guide, for the rest of the procedure. Storing/Editing Address Book Settings 5 4 Store or edit address details. ● If you select [Fax]: ❑ Enter the fax number of the destination using , and 5-26 .
Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number you are dialing. If you insert a pause within the fax number, the letter
is displayed between the numbers. If you insert a pause at the end of the fax number, the letter
appears. When dialing an overseas number, insert a pause after the country code, and at the end of the fax number. (See "Pause Time," on p. 4-9.
• Select the desired sending speed ➞ press [OK]. • Press [Long Distance]. Storing/Editing Address Book Settings 5 • Select the type of call ➞ press [OK].
• Press [ECM TX]. ❑ Select [On] or [Off] ➞ press [OK]. ❑ When all settings are complete, press [OK]. ❑ Press [Next]. Storing/Editing One-Touch Buttons 5-29 5 Storing/Editing Address Book Settings NOTE • If your document transmissions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], or [4800 bps]. • Select [Domestic] for dialing domestic (local) telephone numbers.
❑ Enter a name for the recipient of the fax ➞ press [Next]. You can enter up to 16 characters for the name. NOTE The first character you enter for the name is used for sorting the destination list when you press keys, such as [ABC] and [DEF], on the Address Book screen. Storing/Editing Address Book Settings 5 ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the one-touch button name. The display returns to Register One-touch Button screen.
● If you select [Group]: ❑ Press [Address Book]. ❑ Select the destinations to store in the group address ➞ press [OK]. Only destinations that are already stored in the Address Book or one-touch buttons can be selected as part of a one-touch button group address. ❑ Press [Next].
❑ Enter a name for the group ➞ press [Next]. You can enter up to 16 characters for the name. NOTE The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC] and [DEF], on the Address Book screen. Storing/Editing Address Book Settings 5 ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the one-touch button name. The display returns to Register One-touch Button screen.
Erasing One-Touch Buttons You can erase the destinations that you have stored in one-touch buttons. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [One-touch Buttons]. If necessary, see the screen shot in step 1 of "Storing/Editing One-Touch Buttons," on p. 5-24. Select the one-touch button containing the destination(s) you want to erase ➞ press [Erase].
If you know the one-touch button's three digit number, enter the three digit number of the desired one-touch button using (numeric keys). IMPORTANT Make sure that you verify the settings first before you erase them. NOTE • One-touch buttons that already have destinations stored in them are displayed with a black square (■) in the lower right corner of the key. • If you select a one-touch button that already has destinations stored in it, the destinations are displayed.
The message appears for approximately two seconds on the touch panel display. The destinations stored in the selected one-touch button are erased. Press [Done] repeatedly until the Send Basic Features screen appears.
System Settings 6 CHAPTER This chapter describes the System Settings items that are related to the Fax function. System Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Communications Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4 Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Settings Table The following items can be stored or set in System Settings from the Additional Functions screen. ■ System Settings Item Settings Applicable Page Communications Settings E-mail/I-Fax Maximum TX Data Size 0 to 99 MB; 3 MB* Divided TX over Max.Data Size On, Off* Default Subject 40 characters maximum; Attached Image* System Settings 6 See the Sending Guide.
NOTE For instructions on setting the modes not described in this manual, refer to the other manuals listed in "Manuals for the Machine," inside front cover.
Communications Settings This section describes System Settings items related to the fax function, including the send start speed and reception speed. Fax Settings This section describes how to set the send and receive start speeds. This is useful when there is difficulty initiating the sending and receiving of a document. NOTE The default setting is '33600bps' for both the Send Start Speed and Receive Start Speed. 6 Press (Additional Functions) ➞ [System Settings].
2 Press [Communications Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 6 Press [Fax Settings].
4 Press the Send Start Speed drop-down list ➞ select the desired start speed. NOTE If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600bps], [14400bps], [9600bps], [7200bps], [4800bps], or [2400bps]. System Settings 6 5 Press the Receive Start Speed drop-down list ➞ select the desired start speed. The selected mode is set.
Press [Done] repeatedly until the Send Basic Features screen appears.
Printing Communication Reports 7 CHAPTER This chapter explains the method of setting the contents of a communications report and printing lists. Report Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Specifying Report Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3 Printing Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. ■ Settings Item Settings On, For Error Only*, Off TX Report Report With TX Image: On*, Off Applicable Page See the Sending Guide. Activity Report Auto Print On*, Off Send/Receive Separate On, Off* RX Report 7 See the Sending Guide. For Error Only, On, Off* See the Sending Guide. Printing Communication Reports An asterisk (*) indicates the default settings.
Specifying Report Settings You can specify how various reports are printed. NOTE Reports can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 3, "Customizing Settings," in the Reference Guide.) 1 Press (Additional Functions) ➞ [Report Settings].
3 Press [TX Report], [Activity Report], or [RX Report]. 4 Perform desired settings. For instructions on setting each item, see Chapter 10, "Printing Communication Reports," in the Sending Guide. 5 Printing Communication Reports 7 7-4 Press [Done] repeatedly until the Send Basic Features screen appears.
Printing Lists You can print the contents of the Address Book or a list of settings that have been specified from the Additional Functions screen. NOTE Lists can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain or recycled paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 3, "Customizing Settings," in the Reference Guide.
2 Press [Print List]. 3 Press [Address Book List] or [User's Data List]. 4 Perform desired settings. Printing Communication Reports 7 For instructions on setting each item, see Chapter 10, "Printing Communication Reports," in the Sending Guide. 5 7-6 Printing Lists Press [Done] repeatedly until the Send Basic Features screen appears.
Troubleshooting 8 CHAPTER This chapter describes the procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages, and contains a list of frequently asked questions and answers. When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
When Problems Occur Sending Documents Troubleshooting Canceling transmissions. 8 Q Do you want to cancel a transmission while a document is being scanned? A Press (Stop) on the control panel, or press [Cancel] on the touch panel display. Q Do you want to cancel a transmission after a document has been scanned? A Press [System Monitor] ➞ [Fax] ➞ [TX Job Status] ➞ select the document that you want to cancel ➞ press [Cancel] ➞ [Yes].
Q Is the telephone line type set correctly? A Check the type of telephone line that has been set. (See "Selecting the Type of Telephone Line," on p. 1-10.) Memory is full. Q Are unnecessary documents stored in memory? A Check the TX Document and RX Document stored in memory, and erase any unnecessary documents or documents with errors from memory. (See "Erasing Received Documents," on p. 3-11.
Receiving Documents The machine does not receive documents. Q Does the machine have sufficient memory? A Erase unnecessary documents and documents with errors from memory to increase the amount of available memory. (See "Erasing Received Documents," on p. 3-11.) Troubleshooting Documents cannot be received in memory. Q Is there sufficient available memory? A Erase unnecessary documents and documents with errors from memory to increase the amount of available memory.
Documents cannot be sent overseas (error code #18). Is a pause inserted in the fax number? A Insert a pause after the country code, or after the fax number of the recipient, and then dial the number again. (See "Dialing Methods," on p. 2-35.) A Change the Long Distance setting on the Option screen if you are sending documents to destinations stored in the Address Book or one-touch buttons. (See "Storing Destinations," on p. 5-5, or "Storing/Editing One-Touch Buttons," on p. 5-24.
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide, Sending Guide, and Network Guide. List of Error Codes without Messages Troubleshooting If an error occurs while a document is being sent or received, an error code is displayed in the job log on the System Monitor screen, and is included in various reports.
# 0005 Cause 1 The recipient did not answer within 35 seconds. Remedy Confirm that the recipient's machine is able to communicate, and try again. Cause 2 The recipient's machine is not a G3 fax machine. Remedy Check the type of fax machine that the recipient has. Cause 1 There is no paper. Remedy Load paper. (See Chapter 6, "Routine Maintenance," in the Reference Guide.) Cause 2 The paper drawer is not correctly inserted into the machine. Remedy Insert the paper drawer properly.
# 0018 Cause 1 The recipient's machine did not respond when your machine redialed. Remedy Confirm that the recipient's machine is able to communicate, and try again. Cause 2 The documents could not be sent because the recipient's machine was performing another task. Remedy Confirm that the recipient's machine is able to communicate, and try again. Cause 3 The settings on your machine do not match the settings on the recipient's machine.
#0816 Cause You have reached the quota for the number of pages you can scan for faxing. Remedy Reset or increase the page quota or contact your system administrator. Cause Communication reservation is cleared. Remedy If necessary, try again from the beginning.
Troubleshooting Questions & Answers Q Can the machine automatically resend documents when there are errors in transmission? A Specify the Auto Redial setting. To access the Auto Redial setting, press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [Auto Redial]. (See "Auto Redial," on p. 4-11.
Q What happens to documents in memory and the memory settings if power is interrupted? A Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted. Similarly, the contents of the Address Book are also stored permanently in memory. However, if power is interrupted while a document is being received, it is not stored in memory. After the power is restored, the sender may resend the interrupted job.
Appendix 9 CHAPTER This chapter provides the specifications, glossary, and index. Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Super G3 FAX Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3 Index . . . . .
Specifications Specifications are subject to change without notice for product improvement or future release. Super G3 FAX Board Appendix Item 9 9-2 Specifications Telephone Line Used/ Number of Lines Public Switched Telephone Network, 1 line Scan Line Density (Scan, Transmission) 200 x 100 dpi, 200 x 200 dpi, 400 x 400 dpi Transmission Speed Super G3: 33.6 kbps, G3: 14.
Glossary A Activity Report A record listing all documents that have been sent and received. ADF Automatic Document Feeder. Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-sided originals to make one- or two-sided copies. ASCII code Auto Redial When Auto Redial is set to 'On', the machine automatically redials the number if the line was busy, or if there was a sending error.
D Delayed Send Also called "Delayed TX." You can set a time for a document to be sent, and you do not have to be present when the document is sent at the specified time. You can reserve up to 70 delayed send jobs. Direct Sending Use Direct Sending when the memory is full, and you still need to send a document. Direct Sending scans and sends one page at a time without storing the document in memory. This enables you to send a document even when the memory is full. dpi Dots Per Inch.
J JBIG Joint Bi-level Image Experts Group. An experts group file specification that defines a standard for compressing (reducing the size of) image files without any loss in image information. Files containing photographic images in Web pages are generally compressed so they can be transferred across the Internet more quickly. JPEG, the format currently used, causes some loss in image data after compression, and so reduces image quality. JBIG compression overcomes this shortcoming.
Pause Time The default settings are two seconds if a pause is inserted within the telephone number (may vary depending on your location), and 10 seconds if a pause is added to the end of the telephone number. Only the length of pauses inside a telephone number, and not those at the end, can be changed. PBX Private Branch Exchange. An in-house telephone switching system that interconnects telephone extensions to each other, as well as to the external telephone network.
Stamp Applies a stamp (about 1/8" (3 mm) in diameter) on the front side of originals after they have been scanned, so that you can distinguish already scanned originals from others. Super G3 Super G3 is a phrase used to describe the generation of fax machines that use ITU-T V.34 standard 33.6 Kbps modems. Super G3 high-speed fax machines allow a transmission time of approximately three seconds per page, which results in reduced telephone line charges.
Index A C Activity Report, 3-6, 7-2 Canceling jobs Address Book About the Address Book, 5-3 Editing address details, 5-18 Appendix Using the System Monitor screen, 1-45 Using the touch panel display, 1-43 Erasing addresses, 5-21 CCITT/ITU-T, 9-3 Storing fax numbers, 5-5 Checking fax jobs Storing group addresses, 5-12 Checking job details, 3-2 Storing new destinations, 5-5 Checking the status of jobs, 3-2 Using the Address Book, 2-37 9 Using the Stop key, 1-44 Printing the Activity Report,
Different size originals, 2-17 Different Size Origin key, 1-7 Direct Sending, 2-20, 2-23, 9-4 G Glossary, 9-3 Disclaimers, xix Display language, setting, 1-10 Displays used in this manual, ix Document size About document sizes, 1-34 I ITU-T, 9-4 Specifying, 2-5 Document Size key, 1-7 dpi, 9-4 K Keys used in this manual, ix E ECM, 1-2, 4-6, 4-20, 9-4 Setting ECM reception, 4-20 Setting ECM transmission, 4-6 L Legal notices Copyright, xviii Disclaimers, xix ECM transmission, 4-6 FCC (Federal Communic
O R One-touch buttons Recall key, 1-6 About the One-touch Buttons, 9-5 Receive jobs Erasing, 5-33 Checking receive job details, 3-8 Storing/editing, 5-24 Erasing received documents, 3-11 Using, 2-43 One-touch Buttons key, 1-6 Orientation Horizontal placement, 1-35 Vertical placement, 1-35 Original type Photo mode, 2-13 Receive Start Speed, 6-4 Receiving print jobs and fax documents Forward received documents, 2-61 Receiving documents into memory, 2-58 Receiving documents, 2-56 Report settings Spe
Memory sending, 2-20 User's Data List, 7-2 Sending manually, 2-27 Stamping originals, 2-33 Sending record, registering, 1-9 Sequential broadcast, 9-6 Specifications, 9-2 Stamp, 2-33, 9-7 Super G3, xviii, 9-7 Symbols used in this manual, viii System Monitor key, 1-6 System Settings table, 6-2 T Telephone line, selecting the type, 1-10 Telephone line type, 9-7 Text mode, 2-13 Text/Photo mode, 2-13 Tone, 1-10, 9-7 Appendix Trademarks, xviii Transmission time, 9-2, 9-7 Troubleshooting Error messages, 8-6 9
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