Easy Sending Guide Instructions on how to set up and use the send features
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Introduction Thank you for choosing this machine. This machine provides useful features including: ● Sending an e-mail with a scanned document attached. ● Storing a scanned document to the USB memory connected to this machine. ● Storing a scanned document to a shared folder in a computer. This document describes the setup procedures and instructions mainly of the following features. ● Sending an e-mail with a scanned document attached.
Contents Legal Notices �������������������������������������������������������������������������������������������������������������� 1 Introduction ��������������������������������������������������������������������������������������������������������������� 2 Contents ��������������������������������������������������������������������������������������������������������������������� 3 What Can I Do with This Machine? ��������������������������������������������������������������������������� 4 Useful Fe
What Can I Do with This Machine? What Can I Do with This Machine? Useful Features of This Machine In this document, each of the following features is called as: ● Scan to E-mail feature: sending an e-mail with a scanned document attached. ● Scan to USB feature: storing a scanned document to the USB memory connected to this machine. ● Scan to File Server feature: storing a scanned document to a shared folder in a computer. In this document, these features are collectively called as “Send Feature.
What Can I Do with This Machine? System Environment The information and setup procedures in this document are based on the network environment where: What Can I Do with This Machine? ● Other computers have already been communicated with Intranet or Internet. ● There are devices to which this machine is connected such as a router and hub. This is a sample network configuration to use this machine. To use this machine on the network, you need to make settings such as an IP address.
What Can I Do with This Machine? What Is the Scan to E-Mail Feature? What Can I Do with This Machine? This feature allows you to scan and attach a document to an e-mail and send it directly from this machine without a computer. If a recipient’s address is registered up-front, you can do this very easily. This feature is useful when you want to send a reference material to your customers or peers as soon as possible.
Setting Up the Send Feature Setting Up the Send Feature This section describes the settings you need to make before using the Send feature on this machine. Setting Up the Scan to E-Mail Feature You need to make various settings to use the Scan to E-Mail feature. Use the flow chart below to understand the setup procedure. Checking the Information Required for the Scan to E-Mail Feature (→ P. 9) You check the information required for the Scan to E-mail feature. Connecting a Network Cable (→ P.
Setting up the Send Feature Setting Up the Scan to USB Feature To use the Scan to USB feature, settings such as the network connection are not required. For details on how to use this feature, see “Using the Scan to USB Feature,” (→ P. 30). Setting Up the Scan to File Server Feature Setting Up the Send Feature To use the Scan to File Server feature, you need to set it up as described below.
Checking the Information Required for the Setup Make sure you have the environment and information required for the Scan to E-Mail feature. Checking the Information Required for the Setup Checking the Information Required for the Scan to E-Mail Feature If you just want to send a scanned document using the Scan to E-Mail feature, you can set your e-mail account you are currently using to this machine. To make settings, the following information is required.
Checking the Information Required for the Setup Checking the E-Mail Account You can check the details of your e-mail account you are using in your e-mail software. Taking Outlook Express 6.x (e-mail software included in Windows XP) as an example, this document explains how to check the e-mail account. If you are using Windows Mail (e-mail software included in Windows Vista), you can check the e-mail account in the same way as described below.
Checking the Information Required for the Setup 6. Confirm the server names for [Outgoing mail (SMTP)]. Checking the Information Required for the Setup SMTP server address When SMTP authentication is used, this check box is selected. 11 7. Click [Settings] of [Outgoing Mail Server]. 8. Confirm [Account name] (user name authorized by SMTP server) and [Password].
Checking the Information Required for the Setup – If your provider is using POP before SMTP as the authentication method, you need the setup information of the e-mail reception feature as well. For details on the e-mail reception feature, see “Preparing to Receive E-Mails,” (→ P. 28). – The password you entered is hidden with bullets, so you need to check it using a notification of the setup provided by the provider. 9.
Connecting a Network Cable To connect the network cable, follow the procedure below. 1. Connecting a Network Cable 2. 3. Remove the seal from 10Base-T/100Base-TX port on the back of the machine. Connect one end of the Category 5 or greater twisted pair cable to 10Base-T/100Base-TX port. Connect the other end to the network router or hub. Turn on the main power switch. That completes the connection of the network cable. Please proceed to “Setting the IP Address,” (→ P. 14).
Setting the IP Address Setting the IP address to the machine allows it to communicate with computers on the network. There are two ways to set the IP address: Setting the IP Address ● Automatic setting By default, the IP address is assigned to the machine automatically by the DHCP server. Therefore, all you have to do when using DHCP is just to connect the network cable and turn on the main power switch of the machine.
Setting the IP Address 2. Press [ ] or [ ] to select , then press [OK]. ADD. FUNCTIONS 11.SYSTEM SETTINGS 3. Press [ ] or [ ] to select , then press [OK]. SYSTEM SETTINGS 5.NETWORK SETTINGS Setting the IP Address 4. Press [ ] or [ ] to select , then press [OK]. NETWORK 6.VIEW 5. Press [ ] or [ press [OK]. SETTINGS IP ADDRESS ] to select , , or , then VIEW IP ADDRESS 1.
Using the Remote UI The Remote UI allows you to access and manage the machine connected to the network from a web browser. The items you can set using the Remote UI can be also set using the operation panel. This manual describes the procedures to set the items below. For the procedures to set the other items, see Chapter 7, “Remote UI,” in the Reference Guide. ● Setting Up the E-Mail Send Feature (→ P. 19) ● Registering E-Mail Addresses (→ P.
Using the Remote UI Starting the Remote UI To start the Remote UI, follow the procedure below. 1. 2. Start the web browser. Enter the IP address you confirmed in “Checking the Communication,” (→ P. 14) in the address bar, then press [Enter] on the keyboard. Using the Remote UI The Remote UI screen appears. When you enter the IP address in the address bar, remove leading and trailing zeros from the IP address you confirmed in “Checking the Communication,” (→ P. 14). However, replace “000” with “0.
Using the Scan to E-Mail Feature To set up and use the Scan to E-Mail feature, you need to make settings based on the flow below. Setting up the E-Mail Send Feature (→ P. 19) Using the Remote UI, you make settings to send e-mails. Setting up the E-Mail Reception Feature (→ P. 28) You make settings to receive e-mails. If you want to use the Scan to E-mail feature only, you don’t need to make this setting. Using the Scan to E-Mail Feature Registering E-Mail Addresses (→ P.
Using the Scan to E-Mail Feature Setting Up the E-Mail Send Feature To set up this feature, follow the procedure below using the Remote UI. 1. Start the Remote UI. Login in Administrator Mode. For details on starting the Remote UI, see “Starting the Remote UI,” (→ P. 17). Using the Scan to E-Mail Feature 2. 19 Click [Device]. Select [Network] from the menu.
Using the Scan to E-Mail Feature 3. Click [Change].
Using the Scan to E-Mail Feature Using the Scan to E-Mail Feature 4. Set up the E-Mail Send feature. ① SMTP server: Enter the SMTP server address you confirmed in “Checking the Information Required for the Scan to E-Mail Feature,” (→ P. 9). ② E-mail address: If you have the e-mail address for this machine, enter it. You can also leave this field blank. What is it? SMTP authentication: The method in which the SMTP server checks the user name and password before sending e-mails.
Using the Scan to E-Mail Feature 5. Specify an authentication method. ● When the SMTP authentication is used 7. Select [ON]. ② User name: Enter the SMTP server address you confirmed in “Checking the Information Required for the Scan to E-Mail Feature,” (→ P. 9). ③ Password: Enter the password that you confirmed in “Checking the Information Required for Scan to E-Mail Feature,” (→ P. 9). Using the Scan to E-Mail Feature 6.
Using the Scan to E-Mail Feature Registering E-Mail Addresses Using the Remote UI, register e-mail addresses. 1. Start the Remote UI. Login in Administrator Mode. Using the Scan to E-Mail Feature For details on starting the Remote UI, see “Starting the Remote UI,” (→ P. 17). 23 2. Click [Address]. Select [One-touch Speed Dial] or [Coded Dial] from the menu. 3. Click [None] or the number next to [None].
Using the Scan to E-Mail Feature 4. ① Name: Enter a recipient’s name (max. 16 characters, including spaces). ② E-mail address: Enter the recipient’s e-mail address. (In this step, please enter your e-mail address so that you can check if the E-Mail is Delivered.) For details on how to check it, see “Checking If the E-Mail Is Delivered,” (→ P. 27). Using the Scan to E-Mail Feature 5. From [Type], select the e-mail address you want to send to. Make sure the settings are correct, and then press [OK].
Using the Scan to E-Mail Feature Sending E-Mails To check if the e-mail is delivered to the recipient’s address, follow the procedure below. When you use the Scan to File Server feature, you can operate it in the same way as described below. In that case, the destination is the shared folder in the computer. Using the Scan to E-Mail Feature 1. 2. Place a document on the platen glass or load it in the ADF.
Using the Scan to E-Mail Feature 3. Specify the address with a one-touch key (01 to 08) or a coded dial code (000 to 191). ● If the address has been registered to a one-touch key: One-touch key: press the one-touch key (01 to 08). ● If the address has been registered to a coded dial code: Using the Scan to E-Mail Feature Coded dial code: press [Coded Dial], then enter the 3-digit code (000 to 191) using the numeric keys. 4. Press [Start].
Using the Scan to E-Mail Feature 5. The e-mail with the scanned document attached is sent to the destination. If you want to make advanced settings such as a file format and resolution, press [OK] instead of [Start]. For details, see “Send Settings (E-Mail/File Server),” (→ P. 4‑7) of “Scan Settings,” in Chapter 4, “Sending and Receiving,” in the Reference Guide.
Using the Scan to E-Mail Feature Preparing to Receive E-Mails If the provider uses POP before SMTP as the authentication method to send e-mails or if you want this machine to receive e-mails, you need another POP 3 e-mail account for this machine in addition to the e-mail account you are currently using. For details on the issue of another e-mail account, please consult with your internet provider or network administrator. To make settings, the following information is required.
Using the Scan to E-Mail Feature Using the Scan to E-Mail Feature For details, see “Setting Up E-Mail,” (→ P. 6‑16) of Chapter 6, “Network,” in the Reference Guide. Receiving E-Mails Using This Machine When this machine receives the e-mail, it prints out the e-mail that looks like below.
Using the Scan to USB Feature To store a scanned document to your USB memory, follow the procedure below. Before Using the Scan to USB Feature Note the followings so you can use an appropriate USB memory. ● Supported file systems of a USB memory are FAT 16 and FAT 32. ● Supported maximum sizes of a USB memory are as follows: – FAT16: 2GB – FAT32: 8GB USB memory with security function or card readers are not supported. ● USB memory used with an extension cable is not supported.
Using the Scan to USB Feature Insert the USB memory straight into the USB memory port. Inserting the USB memory diagonally or inserting the USB memory that does not comply with USB specifications may damage the USB memory port. Using the Scan to USB Feature 2. 3. 31 Place a document on the platen glass or load it in the ADF. Press [SEND/FAX] repeatedly to select or
Using the Scan to USB Feature 4. Press [Start]. If you place a document on the platen glass, press [ ] or [ ] to select the document size, then press [OK] or [Start]. Once message appears, remove the USB memory. To scan another document, press [OK] or [Clear], and then repeat the procedure from step 2. 5. Using the Scan to USB Feature If you want to make advanced settings such as a file format and resolution, press [OK] instead of [Start].
Using the Scan to USB Feature ● If the scanned document is not stored: Using the Scan to USB Feature The error message on the display helps you determine the cause of the problem. For details on the messages, see “LCD Messages,” (→ P. 10‑13) of Chapter 10, “Troubleshooting,” in the Reference Guide. When an error occurs, this machine prints out an error report that includes an error code. The code helps you determine the cause of the problem. For details on the codes, see “Error Codes,” (→ P.
Troubleshooting Cannot Get Connected to a Network Did you set the correct Ethernet type and communication mode? You may need to set the Ethernet type and communication mode, depending on the router or hub to which the machine is connected. Please see the manuals of the devices to which the machine is connected, or consult with the network manager. For details on how to make settings, see “Interface Settings,” (→ P. 6‑6) of “Basic Network Settings,” in Chapter 6, “Network,” in the Reference Guide.
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