imageCLASS MF4690 Reference Guide

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Back

TOP

Before Using the

Machine

Document and Paper

Copying

Sending and

Receiving

Printing and

Scanning

Network

Remote UI

System Manager

Settings

Maintenance

Troubleshooting

Appendix

How to Use This Guide

Table of Contents

Index

Please read this guide before operating this product.

After you finish reading this guide, store it in a safe place

for future reference.

Reference Guide

Summary of content (387 pages)

PAGE 1
TOP Back Before Using the Machine Previous Next 1 Document and Paper 2 Copying Reference Guide 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Table of Contents Index Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
PAGE 2
TOP Back Before Using the Machine 1 Document and Paper 2 ● Machine Set-Up Software Installation Starter Guide 3 Sending and Receiving 4 Printing and Scanning 5 Next Manuals for the Machine ● Copying Previous Basic Features Maintenance ● Trouble Shooting ● Specifications ● ● Basic Operation Guide Network 6 Remote UI 7 System Manager Settings 8 Total Operation Features Network and Remote User Interface ● System Manager Settings ● Reports and Lists ● Trouble Shooting ● ● ● Reference Gui
PAGE 3
TOP Back Before Using the Machine 1 Document and Paper Previous Next Things You Can Do 2 Copying 3 Sending and Receiving Select a scan mode depending on the type of image Sort copies by page order Send documents with diverse sending methods 4 Printing and Scanning 5 Network Image Quality → p. 3-4 6 Remote UI 7 System Manager Settings Adjust the density level of scanned images Collate Copying → p.
PAGE 4
TOP Back Before Using the Machine 1 Document and Paper 2 Specify a recipient with a threedigit code Retry sending documents automatically Previous Next Forward received documents Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Sending with Coded Dial Codes → p. 4-21 Specify multiple recipients as a group Auto Retry → p. 4-29 Send documents to multiple recipients Forwarding Documents → p.
PAGE 5
TOP Back Before Using the Machine 1 Document and Paper Print a document from a PC 2 Previous Next Restrict the use of the machine with department IDs Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Printing → Online Help Department ID Management → p.
PAGE 6
TOP Back Before Using the Machine 1 Document and Paper Previous Next Table of Contents 2 Copying 3 Manuals for the Machine............................................................................................................... i Things You Can Do .......................................................................................................................... ii Sending and Receiving 4 Printing and Scanning 5 Network 6 How to Use This Guide ....................................
PAGE 7
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Previous Next LCD (Standby Mode) ............................................................................................................... 1-10 Copy Mode ......................................................................................................................... 1-10 Send/Fax Mode ...............................................................................................
PAGE 8
TOP Back Before Using the Machine 1 Document and Paper 3 Scanning Area ..............................................................................................................................2-3 5 Network Loading Documents ..................................................................................................................2-4 On the Platen Glass ............................................................................................................2-4 In the ADF ..............
PAGE 9
TOP Back Before Using the Machine 1 Document and Paper Printing and Scanning 3 Copying .....................................................................................................................................3-1 Basic Copying Method ..............................................................................................................3-3 3 Scan Settings ................................................................................................................................
PAGE 10
TOP Back Before Using the Machine 1 Document and Paper Printing and Scanning Next 4 Sending and Receiving.............................................................................................................4-1 2 Basic Sending Method ..............................................................................................................4-5 3 Scan Settings ................................................................................................................................
PAGE 11
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Next Advanced Sending Features ................................................................................................ 4-26 Broadcasting ...................................................................................................................... 4-26 Job Recall ....................................................................................................................
PAGE 12
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Previous Next Receiving Features................................................................................................................... 4-36 FaxTel: Optional Settings ............................................................................................... 4-36 DRPD: Optional Settings ............................................................................................
PAGE 13
TOP Back Before Using the Machine 1 Document and Paper 5 Printing and Scanning..............................................................................................................5-1 Printing Documents ...................................................................................................................5-2 3 Scanning to a Computer ..........................................................................................................
PAGE 14
TOP Back Before Using the Machine 1 Document and Paper 2 Previous Next 6 Network .....................................................................................................................................6-1 System Requirements................................................................................................................6-4 Printing or Sending a Fax from a Computer..............................................................
PAGE 15
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Setting Up a Computer as a File Server............................................................................ 6-21 Settings from the Operation Panel ............................................................................ 6-21 Configuring a Shared Folder ........................................................................................ 6-23 Additional Network Settings...............
PAGE 16
TOP Back Before Using the Machine 1 Document and Paper 2 Previous Next Using the Remote UI ..................................................................................................................7-4 Starting the Remote UI .....................................................................................................7-4 Displaying Device Status and Information ........................................................................
PAGE 17
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Previous Next Import/Export Function......................................................................................................... 7-27 Saving the Address Book .............................................................................................. 7-27 Loading an Address Book .............................................................................................
PAGE 18
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Next Department ID Management .................................................................................................8-6 Registering the Department ID, Password, and Page Limit.................................8-6 Changing the Password and Page Limit .....................................................................8-8 3 Erasing the Department ID and Password .....................
PAGE 19
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Previous Next Restricting Access to Destinations ..................................................................................... 8-17 Setting a Password for the Address Book ............................................................... 8-17 Restricting the New Address .......................................................................................
PAGE 20
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Replacing the Toner Cartridge ............................................................................................ 9-10 Redistributing Toner ....................................................................................................... 9-10 Replacing the Toner Cartridge with a New One ................................................... 9-13 Recycling Used Cartridges ..............
PAGE 21
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Next If is displayed .......................................................................10-29 Re-Loading the Paper ...................................................................................................10-29 Changing the Paper Size Setting..............................................................................10-29 3 General Problems.................
PAGE 22
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Next If You Cannot Solve a Problem ..........................................................................................10-56 Customer Support (U.S.A.) ..........................................................................................10-56 Customer Support (Canada) ......................................................................................10-56 11 Appendix ......
PAGE 23
TOP Back Before Using the Machine Previous Next 1 TIMER SETTINGS .............................................................................................................11-28 Document and Paper ADJUST./CLEANING .......................................................................................................11-30 2 Copying 3 Sending and Receiving 4 Printing and Scanning SYSTEM SETTINGS .....................................................................................................
PAGE 24
TOP Back Before Using the Machine 1 Document and Paper Next Checking Remaining Memory...........................................................................................11-56 2 Glossary .....................................................................................................................................11-57 3 Index ...........................................................................................................................................
PAGE 25
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Previous Next How to Use This Guide ■ Using the Top Page 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Table of Contents Index xxiv
PAGE 26
TOP Back Before Using the Machine 1 ■ Previous Next Using the Chapter Topic List Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Table of Contents Index xxv
PAGE 27
TOP Back Before Using the Machine 1 Document and Paper Previous Next The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. 2 Copying Indicates a warning that may lead to death or serious injury if not observed. 3 Sending and Receiving 4 Printing and Scanning 5 Network Explains how to avoid actions that could injure you or damage your machine.
PAGE 28
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Previous Next Legal Notices Trademarks Canon, the Canon logo, imageCLASS, and NetSpot are trademarks of Canon Inc. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and other countries. Windows Vista is a trademark of Microsoft Corporation in the United States and other countries.
PAGE 29
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance Previous Next 1 Before Using the Machine Machine Components ......................................................................................1-3 Operation Panel ...............................................................................................1-6 Main Operation Panel....................................
PAGE 30
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Previous Next Department/User ID Management ...............................................................1-12 Procedure before Using the Machine ................................ 1-12 Procedure after Using the Machine.................................... 1-12 Toner Cartridge ..........................................................
PAGE 31
TOP Back Before Using the Machine 1 Document and Paper 2 Copying A B 4 Printing and Scanning 5 Network 6 C D E F Remote UI 7 System Manager Settings G 8 Maintenance 9 Next Machine Components 3 Sending and Receiving Previous H ADF (Automatic Document Feeder) Holds documents and feeds them automatically into the scanning area. Slide guides Adjust to the width of the document. Document feeder tray Holds documents. Document delivery tray Receives documents.
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TOP Back Before Using the Machine 1 I Document and Paper 2 Copying J K 3 Sending and Receiving L 4 Printing and Scanning 5 M Network 6 Remote UI 7 System Manager Settings 8 N O P Q Maintenance 9 Troubleshooting 10 R Previous Next Scanning area Scans documents from the ADF. Platen glass Place documents. Output tray extension Extends for the output tray. Paper stopper Prevents the paper from falling off the output tray.
PAGE 33
TOP Back Before Using the Machine 1 S Document and Paper 2 Copying T U 3 Sending and Receiving 4 Printing and Scanning 5 V W X Previous Next Ethernet port Connect the network cable. USB port Connect the USB (Universal Serial Bus) cable. Rear cover Open this cover when clearing paper jams. Power socket Connect the power cord. Telephone line jack Connect the external telephone cable. External device jack Connect an external device.
PAGE 34
TOP Back Before Using the Machine 1 Document and Paper Previous Next Operation Panel 2 Copying 3 Sending and Receiving ■ Main Operation Panel 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 A B C [System Monitor] key Press to check fax transmission, print, copy, or report output status. [View Settings] key Press to confirm settings of the copy function. [COPY] key Press to switch to the Copy mode.
PAGE 35
TOP Back Before Using the Machine Previous Next 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 H Remote UI 7 System Manager Settings I J 8 Maintenance 9 Troubleshooting 10 K L [Enlarge/Reduce] key Press to enlarge or reduce copy ratio. [Density] key Press to adjust the density for copy or documents you send. [Image Quality] key Press to select image quality for copy or fax.
PAGE 36
TOP Back Before Using the Machine Previous Next 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Q Remote UI 7 System Manager Settings R S 8 Maintenance 9 Troubleshooting 10 Appendix T U [Start] key Press to start copying, scanning and sending faxes. Numeric keys Enter letters and numbers. [Tone] key Press to switch from rotary pulse to tone dialing. [Clear] key Press to clear entered alphanumeric characters.
PAGE 37
TOP Back Before Using the Machine 1 ■ Previous Next Send/Fax Operation Panel Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI A 7 System Manager Settings 8 B Maintenance 9 Troubleshooting 10 C [Hook] key Press when you want to dial without lifting up the handset of the external telephone. [Recall/Pause] key Press to recall previously set send jobs, including the destinations, scan settings, and send settings.
PAGE 38
TOP Back Before Using the Machine 1 Document and Paper Previous Next LCD (Standby Mode) 2 Copying 3 Sending and Receiving ■ 100% 5 B LTR TEXT/PHOTO D Network 6 Remote UI 7 System Manager Settings 8 ■ A 4 Printing and Scanning Copy Mode E C Send/Fax Mode FAX O1 ■ Scan Mode SCANNING A B C D E MODE Zoom ratio Paper size Quantity Density Image quality Maintenance 9 Troubleshooting 10 Appendix 11 Table of Contents Index 1-10
PAGE 39
TOP Back Before Using the Machine 1 ■ Previous Next Log In Mode Document and Paper 2 ● For Department ID Management ENTER Copying DEPT.ID 3 Sending and Receiving 4 ● For User ID Management ENTER Printing and Scanning USER ID :a 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 – Depending on your needs, you can change the standby display which appears when the main power switch is turned on. For details, see “Setting Menu,” on p. 11-6.
PAGE 40
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning If Department ID Management or User ID Management is set to in , you must enter your ID and password to be able to operate the machine. For details, see Chapter 8, “System Manager Settings.” ■ 5 1. Enter the department ID or the user ID with the numeric keys, then press [OK] or [Log In/Out (ID)]. 2.
PAGE 41
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Previous Next Toner Cartridge The lifetime of the Canon genuine starter toner cartridge which comes with the machine is approximately 1,000 pages, the Canon genuine replacement toner cartridge is approximately 2,000 pages.
PAGE 42
TOP Back Before Using the Machine 1 ■ Maintaining the Toner Cartridge Document and Paper 2 Copying 3 Previous Next ● Always hold the toner cartridge by its handle to avoid touching the drum protective shutter. ● Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. ● Avoid locations subject to high temperature, high humidity, ● Do not stand the toner cartridge on end, and do not turn it upside down.
PAGE 43
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings ■ Checking the toner level You can check the amount of toner remaining in the toner cartridge by pressing the [Toner Gauge] key. The toner level is displayed in the LCD at four levels. If the toner gauge indicates that the toner is empty, it is recommended that the toner cartridge be replaced.
PAGE 44
TOP Back Before Using the Machine 1 Document and Paper Previous Next Timer Settings 2 Copying 3 Sending and Receiving 4 Printing and Scanning ■ When the machine remains idle for a certain period of time, it automatically enters the Sleep mode. 1. Press [Additional Functions]. 5 2. Press [ ] or [ ] to select , then press [OK]. 6 3. Press [ ] or [ ] to select , then press [OK]. 7 4. Press [ [OK]. 8 5.
PAGE 45
TOP Back Before Using the Machine 1 Document and Paper 2 Printing and Scanning Press [Additional Functions]. 3 2. Press [ ] or [ ] to select , then press [OK]. 4 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ [OK]. 5 Network 6 Remote UI 5. 7 System Manager Settings Setting Auto Clear Time If the machine remains idle for a certain period of time, the display returns to the standby mode (Auto Clear function). 1.
PAGE 46
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network ■ In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time.” 7 System Manager Settings 8 Next 6. Press [ ] or [ press [OK]. ] to select , then 7. Press [ ] or [ press [OK]. ] to select the month, then 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 8.
PAGE 47
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 13. Press [ ] to select , then 14. Press [ ] to select the month, then ] or [ press [OK]. ] or [ press [OK]. 15. Press [ 6 Remote UI 7 System Manager Settings 8 ] to select , then press ] or [ ] to select the week, then press ] or [ ] to select , then press ] or [ ] to select the day, then press Next [OK]. 16. Press [ [OK]. 17.
PAGE 48
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Previous Next 2 Document and Paper Document Requirements.................................................................................2-2 Scanning Area...................................................................................................2-3 Loading Documents .........................................................................................
PAGE 49
TOP Back Before Using the Machine 1 Document and Paper Copying Sending and Receiving Type 4 Printing and Scanning 5 Network 6 Remote UI Size (W x L) Platen Glass ADF – – – – Plain paper Thick documents Photographs Small documents (e.g., index cards) – Special types of paper (e.g., tracing paper*1, transparencies*1, etc.) – Book (Height: max. 1" (24 mm)) Plain paper (Multipage documents of the same size, thickness and weight or one page documents.) Max. 8 1/2" x 11 5/8" (Max.
PAGE 50
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Scanning Area Make sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.
PAGE 51
TOP Back Before Using the Machine 1 Document and Paper Previous Next Loading Documents 2 Copying 3 ■ 1. Sending and Receiving On the Platen Glass 3. Align the document with the appropriate paper size marks. Lift up the ADF. 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 2. If your document does not match any of the paper size marks, align the center of your document with the arrow mark. Place your document face down.
PAGE 52
TOP Back Before Using the Machine 1 Document and Paper 4. Gently close the ADF. 2 ■ Previous Next In the ADF 1. Fan the document stack and even the edges. 2. Adjust the slide guides to the width of the documents. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 The document is ready for scanning. – When closing the ADF be careful not to get your fingers caught, as this may result in personal injury.
PAGE 53
TOP Back Before Using the Machine 1 Document and Paper 3. Previous Next Neatly place the documents face up in the document feeder tray. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 The document is ready for scanning. Network 6 Remote UI 7 System Manager Settings 8 Maintenance – Do not add or remove documents while they are being scanned. – When scanning is complete, remove the documents from the document delivery tray to avoid paper jams.
PAGE 54
TOP Back Before Using the Machine 1 Document and Paper Paper cassette Copying Sending and Receiving Size (W x L) 4 Printing and Scanning Weight Multi-purpose tray LTR, LGL, A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, ISO-C5 (6 3/8" x 9" (162 x 229 mm))), Oficio, Brazil-Oficio, Mexico-Oficio, Folio, Government-LTR, Government-LGL, Foolscap (3" x 5" to 8 1/2" x 14" (76 x 127 to 216 x 356 mm)) 16 to 43 lb bond (60 to 163 g/m2) 5 Quantity Max. 250 sheets (Height: max.
PAGE 55
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next ● Make sure the paper is free from dust, lint, and oil stains. ● Be sure to test paper before purchasing large quantities. ● Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in their original packaging in a cool, dry location. ● Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity.
PAGE 56
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Printable Area The shaded area indicates the approximate printable area of LTR paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use.
PAGE 57
TOP Back Before Using the Machine 1 Document and Paper 2 Copying To load paper in the paper cassette, see “Set Up the Machine,” in the Starter Guide. ■ 4 Printing and Scanning Next Loading Paper 3 Sending and Receiving Previous 1. Spread the paper guides a little wider than the actual paper width. Into the Multi-Purpose Tray Use the multi-purpose tray when you want to copy or print on the different paper which is in the paper cassette. Load paper one by one in the multi-purpose tray.
PAGE 58
TOP Back Before Using the Machine 1 Document and Paper 2. When setting paper, gently insert the paper into the multi-purpose tray with the print side up. 2 Copying Previous Next When setting an envelope, gently insert the envelope into the multi-purpose tray with the print side up and the right edge (i.e., closer to the stamp) first.
PAGE 59
TOP Back Before Using the Machine 1 Document and Paper 3. Previous Next Slide the paper guides so that they fit to both sides of the paper. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 If the paper guides are not adjusted correctly for the size of the paper, the quality of your printouts may be adversely affected. 4. Specify the size and the type of the paper you load.
PAGE 60
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Previous Next Setting Paper Size and Type The default setting is and . When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multipurpose tray except for selecting the paper cassette or multipurpose tray in step 3 and 6. 1.
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TOP Back Before Using the Machine 1 Document and Paper 7. 2 3 4 Printing and Scanning 6 ] to select the paper type, then *1 If paper curls excessively when printed with selected, select . *2 If print fixing is not sufficient when printed with selected, select .
PAGE 62
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Previous Next 3 Copying Basic Copying Method .....................................................................................3-3 Scan Settings ....................................................................................................3-4 Image Quality ................................
PAGE 63
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Canceling Copy Jobs ......................................................................................3-12 Checking and Deleting Jobs ..........................................................................3-13 Checking and Deleting Copy Jobs......................................
PAGE 64
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Follow this procedure to make a copy. 1. 4 2. Press [COPY]. When you are in the copy mode and press and hold [OK], a sample page will be printed. For details, see “Printing a Sample Page,” on p. 3-11. Network 6 3. Use the numeric keys to enter the desired copy quantity (1 to 99). 4. Press [Start]. 7 8 Set documents. For documents you can copy, see “Document Requirements,” on p. 2-2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning 5 1. Press [COPY]. 2. Press [Image Quality] repeatedly to select the document type. 7 ■ Density You can adjust the density to the most appropriate level for the document either automatically or manually.
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TOP Back Before Using the Machine 1 Adjusting Manually ■ Previous Next Zoom Ratio Document and Paper 2 1. Press [COPY]. 3 2. Press [Density] repeatedly to select the manual mode. 4 3. Press [ ] or [ ] to adjust the copy density, then press [OK]. Copying Sending and Receiving Printing and Scanning 5 Ex.
PAGE 67
TOP Back Before Using the Machine 1 Previous Next Zoom Designation Document and Paper 2 You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. 3 1. Press [COPY]. 2. Press [Enlarge/Reduce] twice. 3. Enter the copy ratio with the numeric keys, then press [OK]. Copying Sending and Receiving 4 Printing and Scanning 5 Network You can use [ ] or [ ] to adjust the zoom ratio. To increase the zoom ratio, press [ ].
PAGE 68
TOP Back Before Using the Machine 1 Document and Paper Previous Next Advanced Copy Features 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 ■ Collate Copy You can copy documents collated into sets arranged in page order. This feature can be used together with both “Two-Sided Copying” (see p. 3-9) and “2 on 1 Combination” (see p. 3-8). 1. 5. When the documents are loaded in the ADF, collate copying starts and no further operation is required. 6. Set documents.
PAGE 69
TOP Back Before Using the Machine 1 Document and Paper 2 Copying ■ 2 on 1 Combination 2 on 1 combination automatically reduces two documents to fit on the selected paper size. This feature can be used together with both “Collate Copy” (see p. 3-7) and “Two-Sided Copying” (see p. 3-9). 4 Printing and Scanning Network 6 System Manager Settings 7 1. 8 2. Press [COPY]. 3. Press [Collate/2 on 1] repeatedly to select <2 ON 1>, then press [OK]. Maintenance 9 Troubleshooting 10 4.
PAGE 70
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving ■ Previous Next Two-Sided Copying Two-sided copying enables you to make two-sided copies from one-sided documents. This feature can be used together with both “Collate Copy” (see p. 3-7) and “2 on 1 Combination” (see p. 3-8). Paper used to make two-sided copies must conform to the following specifications: – Paper size: LTR and A4 – Paper weight: 17 to 21 lb (64 to 80 g/m2) 1. Set documents.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 5. 6. Use the numeric keys to enter the desired copy quantity (1 to 99). ■ Previous Next Reserved Copy Press [Start]. You can make copy settings and scan documents even if the machine is currently printing. The scanned documents are processed after the current job is complete. When you set the document on the platen glass, press [Start] for each document. When scanning is complete, press [OK]. 1. Set documents.
PAGE 72
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Previous Next Printing a Sample Page This machine provides you to print a sample page. You can use this function to test how the printouts will look with current settings. – The paper size must be LTR or A4. – The paper type must be Plain Paper (17 to 21 lb (64 to 80 g/m2)).
PAGE 73
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Previous Next Canceling Copy Jobs Cancel an ongoing job as follows. 1. Press [Stop/Reset]. 2. When the message appears, press [OK].
PAGE 74
TOP Back Before Using the Machine 1 Document and Paper 2 Copying Previous Next Checking and Deleting Jobs System monitor enables you to monitor the status of the copy jobs currently being processed. 3 ■ Sending and Receiving 4 Printing and Scanning 5 Network 1. Press [System Monitor] repeatedly to select , then press [OK]. 2. Press [ ] or [ ] to scroll through the job list, and check the status of the copy jobs. 6 If you want to delete the job, go to step 3.
PAGE 75
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Previous Next 4 Sending and Receiving Basic Sending Method .....................................................................................4-5 Scan Settings ....................................................................................................4-6 Image Quality (Fax).................................................
PAGE 76
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Previous Next Specifying Destinations .................................................................................4-20 Using One-Touch Keys ............................................................ 4-20 Using Coded Dial Codes ......................................................... 4-21 Using Group Addresses ..................
PAGE 77
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Previous Next Customizing Sending Features .....................................................................4-29 Setting Number of Retry Attempts (E-Mail/ File Server) ................................................................................... 4-29 Setting Automatic Redialing (Fax) ......................................
PAGE 78
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Previous Next Receiving Features .........................................................................................4-36 FaxTel: Optional Settings ........................................................ 4-36 DRPD: Optional Settings ..............................................
PAGE 79
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 6 Remote UI 7 System Manager Settings 8 Next Basic Sending Method Follow this procedure to send faxes and e-mails, or to send documents to a file server. For network connection, see “Set the Machine for Network Usage,” in the Starter Guide. 1. 2. 3. Specify the fax number or e-mail address with the numeric keys.
PAGE 80
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Next Scan Settings You can adjust the image quality (Fax) and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take.
PAGE 81
TOP Back Before Using the Machine 1 Document and Paper ■ Send Settings (E-Mail/File Server) 2 You can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the e-mail or file server address. 3 1. Copying 3. Set documents. 4 Printing and Scanning When you scan documents for E-mail (Color) using the platen glass, you can only send one page for each job.
PAGE 82
TOP Back Before Using the Machine 1 Document and Paper 7. 2 3 4 Printing and Scanning 5 If is selected as the file format, only <300X300dpi> can be selected for sending color images attached to an e-mail message.
PAGE 83
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 This machine provides you with various ways to specify the destination besides using the numeric keys. You can register fax numbers, e-mail addresses and file server addressed to the Address Book. Once you have registered destinations using these functions, you can specify the destinations by simply pressing one or a combination of keys: 5 You can specify destinations by pressing one-touch keys.
PAGE 84
TOP Back Before Using the Machine 1 ■ Document and Paper 2 Storing/Editing One-Touch Keys/Coded Dial Codes Registering Fax Numbers Copying 3 Sending and Receiving Printing and Scanning 1. Press [Additional Functions]. 4 2. Press [ ] or [ ] to select
, then press [OK]. 5 3. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or , then press [OK]. 4.
PAGE 85
TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 10. Press [ ] or [ ] to select , then press [OK]. 11. Press [ ] or [ ] to select , then press 16. Press [ ] or [ ] to select to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].
PAGE 86
TOP Back Before Using the Machine 1 Document and Paper 4. 2 Copying Printing and Scanning 4 5. 5 6. Press [ ] or [ ] to select , then press [OK]. 6 7. Enter the address you register (max. 120 digits) with the numeric keys, then press [OK]. Network Remote UI 7 System Manager Settings Press [ ] or [ press [OK]. ] to select , then Ex. E-MAIL ADDRESS sales@XXX.co_ m Maintenance Troubleshooting 10 8. Press [ [OK]. ] or [ Enter the destination name (max.
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TOP Back Before Using the Machine 1 Document and Paper 4. 2 Copying You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code. 3 Sending and Receiving Printing and Scanning 4 5. Press [ [OK]. 5 6. Press [ ] or [ ] to select , then press [OK]. Network 6 7.
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TOP Back Before Using the Machine 1 Editing One-Touch Keys/Coded Dial Codes Document and Paper Printing and Scanning 7. Enter a new number or character with the numeric keys, then press [OK]. 1. Press [Additional Functions]. 8. 3 2. Press [ ] or [ ] to select
, then press [OK]. Press [ [OK]. 9. 4 3. Press [ ] repeatedly to go back to the character you want to change, then press [Clear]. 5 4. Network 6 7 5.
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TOP Back Before Using the Machine 1 Deleting One-Touch Keys/Coded Dial Codes Document and Paper 2 1. Press [Additional Functions]. 3 2. Press [ ] or [ ] to select
, then press [OK]. 4 3. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or , then press [OK]. 5 4. Press [ ] or [ ] to select the one-touch key (01 to 08) or coded dial code (000 to 191) you want to delete, then press [OK].
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TOP Back Before Using the Machine 1 3. Press [ ] or [ ] to select , then press [OK]. 7. Press [ [OK]. 4. 8. 3 Press [ ] or [ ] to select an empty one-touch key or coded dial code that you want to set as the group address, then press [OK]. Enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Printing and Scanning Press [ ] or [ ] to select , then press [OK]. 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ press [OK]. 4. Press [ ] or [ press [OK]. ] to select a group to edit, then To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.
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TOP Back Before Using the Machine 1 Changing Group Name Document and Paper 2 1. Press [Additional Functions]. 3 2. Press [ ] or [ ] to select
, then press [OK]. 4 3. 5 4. Copying Sending and Receiving Printing and Scanning Network Remote UI 7 System Manager Settings 8 5. 6. Maintenance Next Press [Stop/Reset] to return to the standby mode. Deleting Group Addresses 1. Press [Additional Functions]. Press [ ] or [ ] to select , then press [OK]. 2.
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TOP Back Before Using the Machine 1 Document and Paper 6. Previous Next Press [Clear] repeatedly until all destinations are deleted, then press [OK]. 2 Copying When you delete all destinations, the registered name is cleared automatically. 3 Sending and Receiving 4 Printing and Scanning 7. Press [Stop/Reset] to return to the standby mode.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Printing and Scanning Follow the procedure below to send documents to registered recipients. 4 To send documents to a file server, you can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book]. 5 ■ Using One-Touch Keys You can specify up to 8 destinations using one-touch keys. Network 3. 7 System Manager Settings If you pressed a wrong key, press [Clear] and try again.
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TOP Back Before Using the Machine 1 Document and Paper 2 ■ Using Coded Dial Codes 4. You can specify up to 192 destinations using coded dial codes. Sending and Receiving 4 Printing and Scanning 5 1. 7 System Manager Settings 8 If you entered a wrong code, press [Clear], then try again from step 3. If you want to adjust the image quality and density, see “Scan Settings,” on p. 4-6. Set documents. Place the first page on the platen glass if you are not using the ADF. 2.
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TOP Back Before Using the Machine 1 ■ Using Group Addresses Document and Paper 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Next Press [Start]. When you set the documents on the platen glass, press [ ] or [ to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending. 2 Copying 4. Previous ] To use this feature, you must register destinations in a group address beforehand.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Using Address Book Key 6 2. Press [SEND/FAX]. 3. Press [Address Book] repeatedly to select or , then press [OK]. 7 8 Maintenance 9 Enter the first letter of the recipient’s name or the first part of the fax number/address with the numeric keys. For example, if you want to search for a name that starts with the letter “C”, press [2] (ABC).
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TOP Back Before Using the Machine 1 Document and Paper 6. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Previous Next When the recipient’s name is displayed, press [OK]. If you want to adjust the image quality and density, see “Scan Settings,” on p. 4-6. 7. Press [Start]. When you set the documents on the platen glass, press [ ] or [ to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. 1. Maintenance 9 Press [Hook] or pick up the handset of your external telephone. 5. Dial the recipient’s fax/telephone number.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying The machine provides the following additional fax modes: broadcasting and job recall. ■ 4 Printing and Scanning 2. Broadcasting Broadcasting enables you to send the same document to multiple recipients. 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 – A maximum of 201 destinations can be specified at the same time.
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TOP Back Before Using the Machine 1 Document and Paper 5. Press [Start]. When you set the documents on the platen glass, press [ ] or [ to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network System Manager Settings Follow this procedure to send a fax from your computer. Make sure that the fax driver is installed. To check if the driver is installed, see “Installing/Uninstalling Software,” in the Starter Guide. For details on the fax driver settings, see Online Help.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Customizing Sending Features 2 Copying Sending and Receiving Printing and Scanning ■ 4 You can set how many times the machine automatically resends data when the data cannot be sent because the receiver is busy sending or receiving, or when an error occurs. 5 1. Press [Additional Functions]. 6 2. Press [ ] or [ ] to select , then press [OK]. 7 3. Press [ ] or [ ] to select
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 3. Press [ ] or [ ] to select , then press [OK]. 11. Press [ 4. Press [ ] or [ ] to select , then press [OK]. 12. Press [ 5. Press [ ] or [ ] to select , then press [OK]. 6. Press [ [OK]. 7. Press [ ] or [ ] to select , then press [OK]. 8.
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TOP Back Before Using the Machine 1 Press [Additional Functions]. 10. Press [ 2 2. Press [ ] or [ ] to select , then press [OK]. 11. Use the numeric keys to enter the message body 3 3. Confirm that is selected, then press [OK]. 4 4. Press [ ] or [ ] to select , then press [OK]. 5 5. Press [ ] or [ ] to select , then press [OK]. 14. Press [ Press [ ] or [ ] to select , then press [OK]. 15.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Fax Dialing Features 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations). Use the numeric keys to dial the required information service. 5.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network ■ 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 ■ Next Dialing an Overseas Number (With Pauses) Checking dialing line function enables you to configure the setting on whether to check for a dial tone. When you dial or register an overseas number, you may need to insert a pause within the number. 1. Press [Additional Functions]. 1. 2.
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TOP Back Before Using the Machine 1 Document and Paper 5. Use the numeric keys to dial the country code, the area code, and the fax/telephone number of the recipient. 6. If necessary, press [Recall/Pause] to enter a pause at the end of the number. 2 Copying 3 Sending and Receiving 5 Network 6 Next – The letter
appears at the end of the fax number. – Pauses entered at the end of fax numbers are always 10 seconds long. 4 Printing and Scanning Previous 7. Press [Start].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 5 Network 6 Next Basic Receiving Method Follow this procedure to set the machine for receiving faxes. 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ press [OK]. 4 Printing and Scanning Previous 5. Press [ ] or [ ] to select the receive mode, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next Receiving Features You can set the fax receive mode to suit your needs, set the machine to receive fax documents into memory (memory lock), forward received fax documents to other machines or file servers, and use the external telephone connected to the machine to receive faxes manually (remote reception). You can also set how the received documents are printed.
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TOP Back Before Using the Machine 1 Document and Paper 2 Printing and Scanning 7. Select the ring pattern assigned by your telephone company. Press [Stop/Reset] to return to the standby mode. Press [Additional Functions]. 3 2. Press [ ] or [ ] to select , then press [OK]. 4 3. Press [ ] or [ ] to select , then press [OK]. 1. When the telephone rings, pick up the external telephone. 5 4. Press [ ] or [ ] to select , then press [OK]. 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance ■ Memory Reception The machine automatically receives faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out). When the problem is cleared, the machine automatically prints the fax which was stored in the memory.
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TOP Back Before Using the Machine 1 Document and Paper 5. Press [ [OK]. ] or [ ] to select , then press 2 Printing and Scanning 5 6. Press [ ] or [ press [OK]. 7. Use the numeric keys to enter the memory lock reception password (up to seven digits), then press [OK]. Network 6 PASSWORD 1234567 7 8 ] to select , then Ex. Remote UI System Manager Settings Press [ ] or [ ] to select or , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 13. Use the numeric keys to enter the start time (in Ex. MEM Copying RX 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 START TIME 00:00 14. Press [ ] or [ ] to select , then press [OK]. 15. Use the numeric keys to enter the end time, then press [OK]. Next 2. Press [ ] or [ ] to select , then press [OK]. 3. Use the numeric keys to enter the memory lock reception password, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying ■ Forwarding Received Documents You can set the machine to forward received documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. Forwarding settings can be made using the Remote UI. 4 Printing and Scanning 5 Press [ ] or [ press [OK]. 4. Specify the destination, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 4. Specify the destination, then press [OK]. 4. The machine starts to send the selected document. – You can specify only one destination registered in a one-touch key or coded dial code. – The document is erased from memory if transferring is successful. 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI System Manager Settings Printing or Erasing Documents with Forwarding Errors 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. 5. Press [ ] or [ press [OK]. ] to select , then 6. Press [ [OK]. ] to select , then press 5 Network 7. Press [Clear] twice to delete the default remote reception ID of 25. 8.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 ■ Printing Received Documents The machine provides the following printing features: two-sided printing and received image reduction. 4 Printing and Scanning 5 Network You can print the received documents on both sides of the paper only when is set to or . The received documents are printed on one side of the paper when is not set to or . (See “Setting Paper Size and Type,” on p.
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TOP Back Before Using the Machine 1 Document and Paper 7. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Previous Next Press [ ] or [ ] to select or , then press [OK]. If you select , skip to step 11. 8. Press [ ] or [ ] to select or , then press [OK]. If you select , adjust the image reduction automatically. Skip to step 10. 9.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Previous Next Canceling TX/RX Jobs Cancel an ongoing job (sending or receiving) as follows. 1. Press [Stop/Reset]. 2. When the message appears, press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 System monitor enables you to view the transmission and reception results, monitor the status of the send and receive jobs currently being processed. ■ 1. 6 ■ Checking the Arrival of I-Fax The machine regularly checks for the arrival of I-fax. However, you can check for the arrival of I-fax at any time using the System Monitor key.
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TOP Back Before Using the Machine 1 ■ Checking and Deleting Sending/Receiving Documents Stored in Memory 1. Press [System Monitor] repeatedly to select , then press [OK]. Document and Paper 2 Copying 3 Sending and Receiving 2. 4 Printing and Scanning ] or [ ] to scroll through the job list. 3. Press [ ] or [ ] to select the desired document, then press [OK]. 6 4. Press [ ] or [ press [OK]. 7 5. Press [ 8 6.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting Previous Next 5 Printing and Scanning Printing Documents .........................................................................................5-2 Scanning to a Computer ..................................................................................5-3 Scanning to a USB Memory ..................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance Next Printing Documents Follow this procedure to print a document from your computer. Make sure that the printer driver is installed. To check if the driver is installed, see “Installing/Uninstalling Software,” in the Starter Guide. For details on the printer driver settings, see Online Help. 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 System Manager Settings Next Scanning to a Computer Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. To check if the driver is installed, see “Installing/Uninstalling Software,” in the Starter Guide. For details on the scanner driver settings, see the Scanner Driver Guide (in the User Software CD). 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Next Scanning to a USB Memory Follow this procedure to scan a document to your USB memory. Copying 3 Previous ■ 1. – Do not connect anything other than USB memory to the USB memory port. – Supported file systems of USB memory are FAT16 and FAT32.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 4. Press [Start]. If you want to set the optional settings, press [OK] instead of pressing [Start]. (See “Optional Settings,” on p. 5-6.) When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 ■ 1. Connect a USB memory into the USB memory port. 2. Set documents. 3. Press [SEND/FAX] repeatedly to select or , then press [OK]. 4. Press [Density]. Maintenance 5. Press [ ] or [ press [OK]. 9 Troubleshooting 10 [ [ Next Press [Start].
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TOP Back Before Using the Machine 1 Document and Paper 5. 2 Copying 3 Sending and Receiving Press [ ] or [ press [OK]. ] to select the file format, then 8. USB Memory (B&W): , USB Memory (Color): , 6. Next Press [ ] or [ ] to select the original type, then press [OK]. : For documents that contain text and photos. : For text documents. : For documents that contain fine text or photos.
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TOP Back Before Using the Machine 1 Document and Paper 2 Cancel an ongoing job as follows. 3 ■ 4 Printing and Scanning Press [Stop/Reset]. 2. When the message appears, press [OK]. Network STOP KEY PRESS OK 6 7 System Manager Settings Canceling Scan Jobs to a Computer 1. 5 Remote UI Next Canceling Scan Jobs Copying Sending and Receiving Previous PRESSED KEY ■ Canceling Scan Jobs to a USB Memory 1. Press [Stop/Reset]. 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning System monitor enables you to monitor the status of the print jobs currently being processed. Make sure that the Processing/Data indicator is turned on. When the Processing/Data indicator is turned off, all print jobs are erased from the memory. 5 ■ 6 1. Press [System Monitor] repeatedly to select , then press [OK]. 7 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Previous Next 6 Network System Requirements ......................................................................................6-4 Printing or Sending a Fax from a Computer.......................6-4 Using E-Mail ...................................................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Next Setting Up E-Mail............................................................................................6-16 Settings from the Operation Panel ..................................... 6-16 Setting Up a Computer as a File Server ........................................................6-21 Settings from the Operation Panel .....................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next Machine Management ...................................................................................6-44 Machine Management Using Web Browser (Remote UI) ................................................................................. 6-44 Machine Management Using NetSpot Device Installer ..................................................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying This section describes the system environments with which the machine is compatible.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying ■ Using E-Mail The following system environments are confirmed for using the e-mail functions. ● Mail forwarding server software 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 – Sendmail 8.93 or later (UNIX) – Microsoft Exchange Server (Windows) (Microsoft Exchange Server 5.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next Basic Network Settings Basic Network Settings are required in order to use the following functions of the machine. 2. ● Printing or sending a fax from a computer Preparation for Protocol Settings (See “Set the Machine for Network Usage,” in the Starter Guide.
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TOP Back Before Using the Machine 1 Document and Paper 2. 2 If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)]. Copying Sending and Receiving Printing and Scanning 3 3. Press [ ] or [ ] to select , then press [OK]. 4 4. Press [ ] or [ ] to select , then press [OK]. 5. Confirm that is displayed, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 ■ Communication Environment Setup To set up a configuration for communication between the machine and computers on your network, use the following procedure. 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 7. 8. 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 14. Press [ Use the numeric keys to enter the desired community name other than “public,” then press [OK]. 15. Press [Stop/Reset] to return to the standby Press [ ] or [ ] to select , then press [OK]. 10.
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TOP Back Before Using the Machine 1 Document and Paper 2 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. Copying Printing and Scanning 4 3. Press [ ] or [ ] to select , then press [OK]. 5 4. Press [ ] or [ ] to select , then press [OK]. 6 5. Press [ ] or [ ] to select or , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Setting Up a Computer for Printing/Sending a Fax This section describes procedures for Setting Up a computer for printing/sending a fax. Before setting up a computer for printing/sending a fax, it is necessary to perform the following setup procedures. 3. It is recommended that the network administrator perform the following procedures.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 5. 6. 3 Sending and Receiving Printing and Scanning 7. 5 8. Network System Manager Settings 8 Maintenance 9 Troubleshooting 10 Press [ ] or [ ] to select or , then press [OK]. Press [ ] or [ press [OK]. 9. ] to select , then Press [ ] or [ ] to select or , then press [OK]. Confirm that is displayed, then press [OK]. 10.
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TOP Back Before Using the Machine 1 Document and Paper 1. – For Windows Vista, click [Start] on the Windows task bar → [Control Panel] → [Printer] under [Hardware and Sound]. – For Windows 2000, click [Start] on the Windows task bar → [Settings] → [Printers]. – For Windows XP Professional/Server 2003, click [start] on the Windows task bar → [Printers and Faxes]. – For Windows XP Home Edition, click [start] on the Windows task bar → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
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TOP Back Before Using the Machine 1 Document and Paper 8. Copying Sending and Receiving Printing and Scanning 3 9. 4 10. In the printer properties dialog box, click Click [Close] to close the [Printer Ports] dialog box. 5 [Configure Port] → Click [LPR] under [Protocol] → enter a print queue in [Queue Name] under [LPR Settings]. 6 If you want to use Raw, confirm [Raw] under [Protocol] is selected, and proceed to step 11. Network Next Click [Finish].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning ■ If Windows 2000/XP/Server 2003/Vista is on your network, the following procedure enables you to set up a print server for more efficient management of network printers. Once a print server is set up, print jobs can be managed by the print server. Also, by setting up an alternate driver for the print server, printer drivers can be installed in each computer via the network. 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 This section describes procedures for setting up e-mail. Before setting up e-mail, it is necessary to perform the following setup procedures. It is recommended that the network administrator perform the following procedures. 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. 5. Press [ ] or [ press [OK]. 6. Press [ ] or [ ] to select or , then press [OK]. 5 6 Remote UI 7 System Manager Settings – The machine can receive I-fax images and communication error notices only.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 11. Press [ ] or [ ] to select , then press [OK]. 12. Press [ ] or [ ] to select , then press [OK]. 13. Press [ Previous Next 16. Use the numeric keys to enter the user name, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 20. Use the numeric keys to enter the e-mail address your machine will use, then press [OK]. – Enter the e-mail address as follows when you receive e-mail using a POP server. Ex. E-MAIL ADDRESS :a cal@pop.company.com – Enter the e-mail address as follows when you receive e-mail using the machine’s own SMTP receiving function. Ex. E-MAIL ADDRESS :a host_name@comp.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next 25. Press [ ] or [ ] to select , then press [OK]. 26. Use the numeric keys to enter the password for access to the POP server, then press [OK]. 27. Press [ ] or [ ] to select , then press [OK]. 28. Use [ ], [ ], or numeric keys to set the interval at which you want to check the POP server for incoming e-mail, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Setting Up a Computer as a File Server This section describes procedures for setting up a computer as a file server. Before setting up a computer as a file server, it is necessary to perform the following setup procedures. 3. It is recommended that the network administrator perform the following procedures.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ [OK]. 5. Press [ ] or [ press [OK]. 6. Use the numeric keys to enter the NetBIOS name of the machine, then press [OK]. 5 ] or [ ] to select , then press – Be sure to enter a unique name that does not exist as a name for another computer or printer on the same network.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 13. Press [Stop/Reset] to return to the standby mode. 14. Restart the machine. ■ Configuring a Shared Folder 1. Previous Next Specify the NetBIOS settings. – Right-click the [Network Neighborhood] icon displayed on the desktop → click [Properties].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying – Click [File and Print Sharing] → click [I want to be able to give others access to my files] → click [OK]. – To specify the access control method, click the [Access Control] tab → select the level of access control. If you select [User-level access control], specify a domain in which a list of users and groups is saved. Previous Next – In the [Network] dialog box, click the [Identification] tab to display the [Identification] sheet.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 2. Set up file sharing. ● If [Share-level access control] is selected: – Right-click the folder you want to share using Explorer → click [Sharing]. – On the [Sharing] sheet, click [Shared As] → enter the share name in [Share Name]. Previous Next ● If [User-level access control] is selected: – Right-click the folder you want to share using Explorer → click [Sharing].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3. Set a destination address using the machine’s operation panel. ● Sample destination setting: – Server side settings: 3 Sending and Receiving Printing and Scanning [Computer name]: [Share Name]: 4 Create a folder called Images within share, and then specify Images as the destination for sending.
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TOP Back Before Using the Machine 1 Windows 2000/XP/Server 2003/Vista Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 – It is recommended that the file server be configured by the network administrator. – The number of users or clients that can access a server running Windows 2000 Server/XP/Server 2003/Vista is limited. After this number of users or clients is reached, it is not possible to send to a server running Windows 2000/XP/Server 2003/Vista.
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TOP Back Before Using the Machine 1 Next ● For Windows 2000/XP/Server 2003 Document and Paper – Double-click [Internet Protocol (TCP/IP)] to open the [Internet Protocol (TCP/IP) Properties] dialog box → in the [General] sheet, click [Advanced]. – In the [Advanced TCP/IP Settings] dialog box, click the [WINS] tab → in the [WINS] sheet, click [Enable NetBIOS over TCP/IP]. – Click [OK] until all the dialog boxes are closed. – Restart the computer if prompted.
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TOP Back Before Using the Machine 1 Document and Paper 4. Confirm the computer name. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI For Windows Vista, click [Continue] to proceed if the [User Account Control] dialog box appears. ● For Windows Vista: – Click [Start] on the Windows taskbar → right-click [Computer] → [Properties] → [Advanced system settings] – Click the [Computer Name] tab to display the [Computer Name] sheet.
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TOP Back Before Using the Machine 1 Document and Paper 5. Open the [Computer Management] window. For Windows XP Home Edition, skip step 7. 2 Copying 3 Sending and Receiving 6. Previous Next Set up the users and passwords for access to the shared folder. – Under [System Tools], double-click [Local Users and Groups] → right-click the [Users] folder → click [New User]. For Windows Vista, click [Continue] to proceed if the [User Account Control] dialog box appears.
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TOP Back Before Using the Machine 1 Document and Paper 2 – In the [New User] dialog box, enter the user name in [User name] → enter the password in [Password] → re-enter the password in [Confirm password]. 3 Configure the shared folder. ● For Windows Vista: – Right-click the folder you want to share using Explorer → click [Properties]. – On the [Sharing] sheet, click [Advanced Sharing] – On the [Advanced Sharing] dialog box, select [Share this folder] → enter the share name in [Share name].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving ● For Windows 2000/XP/Server 2003: – Right-click the folder you want to share using Explorer → click [Properties]. – On the [Sharing] sheet, click [Share this folder] → enter the share name in [Share name]. 8. Previous Next Set security.
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TOP Back Before Using the Machine 1 Document and Paper 2 Previous Next – In the [Security] sheet, select or add the users or groups to whom you want give access to the shared folder. – Under [Permissions], select both [Write] and [Read & Execute], or a higher access authority. For data in the folder, check both [Write] and [Read], or a higher access authority. – Click [OK] → close the properties dialog box of the shared folder.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting Previous Next – The machine’s destination settings: The server protocol: : : : : : The destination’s name \\swan\share \Images User name entered in step 6. Password for the above user.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Next Additional Network Settings Depending your network environment, additional network settings may be required. 3 Sending and Receiving Previous 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. 5.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 10. Press [ 14. Press [ 11. Use the numeric keys to enter the desired host 15. Press [ ] or [ ] to select is displayed, then press [OK]. name, then press [OK]. Ex. HOST host NAME name :a 12. Press [ ] or [ ] to select , then press [OK]. 13.
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TOP Back Before Using the Machine 1 WINS Settings Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning WINS (Windows Internet Name Service) is a service used for associating a NetBIOS name (which is a name of a computer or a printer on a NetBIOS network) with a unique IP address. 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. Network 6 3. Press [ ] or [ ] to select , then press [OK]. 7 4.
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TOP Back Before Using the Machine 1 HTTP Settings Document and Paper 2 Copying 3 Sending and Receiving 5 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)]. 3. Press [ ] or [ ] to select , then press [OK]. 4.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4. 5. Press [ ] or [ press [OK]. 6. Press [ ] or [ ] to select the protocol of which you want to change the port number (LPD, RAW, HTTP, SMTP RX, POP3 RX, SMTP TX or SNMP), then press [OK]. 4 Printing and Scanning ] to select , then 5 7. 6 Use the numeric keys to enter the port number, then press [OK]. 8. Press [Stop/Reset] to return to the standby mode. 9. Restart the machine.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 6. Press [ [OK]. 7. Press [ ] or [ ] to select , then press [OK]. 8. 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 9. ] or [ ] to select , then press ] or [ ] to select , then press [OK]. 14. Use the numeric keys to enter the end IP address, then press [OK]. 15.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. 5. 6. 5 Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select or , then press [OK]. : Disables a MAC address filter. : Enables a MAC address filter.
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TOP Back Before Using the Machine 1 Document and Paper 2. 2 Printing and Scanning 3. Press [ ] or [ ] to select , then press [OK]. 4 4. Press [ ] or [ ] to select , then press [OK]. 5. 6 Use [ ], [ ], or numeric keys to set the time period required to delay the startup of network communications for the machine, then press [OK]. 7 You can enter the value from 0 to 300 (seconds).
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving You can check the current network settings as follows. 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)]. Press [ ] or [ ] to select , then press [OK]. 5 Network 6 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning ■ – Web browser (Remote UI) NetSpot Device Installer is utility software for specifying the initial settings of Canon devices connected to a network. Available on the CD-ROM, NetSpot Device Installer can be accessed directly without installation, enabling network users to quickly and easily specify the initial settings of network devices.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting Previous Next 7 Remote UI System Requirements ......................................................................................7-3 Windows..........................................................................................7-3 Macintosh .......................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Previous Next Customizing System Settings ........................................................................7-12 Customizing System Information ....................................... 7-12 Specifying Forwarding Settings............................................................
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TOP Back Before Using the Machine 1 Document and Paper Previous Next System Requirements 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 The Remote UI has been confirmed to work in the following system environments. ■ Macintosh ● OS ■ Windows – Mac OS 8.6 or later, until Mac OS X Classic ● OS ● Web Browser – Microsoft Windows 98/98SE – Microsoft Internet Explorer 5.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Remote UI 7 System Manager Settings 8 Maintenance 9 Next Using the Remote UI The Remote UI software enables you to access and manage the machine connected to a network using a web browser. ● Check the machine status from a network computer ● Set and control the machine from a computer ■ 3. Enter the ID and password.
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TOP Back Before Using the Machine 1 Document and Paper 4. Click [OK]. 2 Previous Next A Displays the current status of the machine, etc. B Takes you to the Remote UI top page. C Updates (refreshes) the currently displayed screen with the latest information. D Displays the online help for the Remote UI. E Displays the current status of print jobs, etc. F Takes you back to the top of a current page. G Displays a list of settings for the machine, etc.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 4 Printing and Scanning 5 Network 6 You can view the current status of the machine and also information about the administrator in charge of the machine, the installation location and various machine settings. Click [Device] → select the item you want to display from the menu that appears under [Device]. [Status] Displays the current status of the machine and any error messages.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next Job Management The Remote UI enables you to manage print jobs. It also enables you to view the sending and receiving results of fax jobs. ■ 1. Click [Job Status] → select [Print Job] from the menu that appears under [Job Status].
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TOP Back Before Using the Machine 1 Document and Paper 2 2. To delete a print job, select the [Select] check box next to the desired job → click [ ]. ■ Previous Next Viewing the Activity Log The Remote UI enables you to view the [Activity Log] of send jobs. The [Activity Log] shows up to 40 recent transactions. Copying 3 Sending and Receiving If you set to in , the [Activity Log] does not appear. (See “Checking the Job Log,” on p. 8-21.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Previous Next Managing the Address Book The Remote UI enables you to view and modify the Address Book data. ● To view/edit the registered addresses: Click the number or the name to display the current address information. You can also access these setting menus from the operation panel of the machine. For details, see “Machine Settings,” on p. 11-4. 1.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next To edit the information, click [Edit] → make the necessary changes on the Change Address screen → click [OK]. Specify the type of address from [Type] → enter the necessary information → click [OK]. ● To register a new address: For group dialing, select [Group] from [Type] → enter a group name in [Group Name] → click [Address Book] under [Members List].
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TOP Back Before Using the Machine 1 Document and Paper 2 Select [One-touch Speed Dial] or [Coded Dial] from the drop-down list → select the check box next to the number to register for the group dialing → click [OK]. Previous Next ● To delete the registered addresses: Select the check box next to the number to delete → click [ ].
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Customizing System Settings 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI ■ Customizing System Information 2. Enter the necessary information → click [OK]. The Remote UI enables you to specify the machine’s system settings. You can also access the system settings from the operation panel of the machine. For details, see “Machine Settings,” on p. 11-4. 1. Click [Add.Func.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next ● To protect the Restrict New Addresses: ● To set the System Manager ID and password: Click [Restrict Access to Destinations]. Click [Register ID and Password]. Specify the necessary fields → click [OK]. Specify the necessary fields → click [OK].
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TOP Back Before Using the Machine 1 Set ID and Password: Sets the System Manager ID and Password to protect the contents of . Once the System Manager ID and Password is set, they must be entered when you access the menu from the operation panel, or when you logon the Remote UI. System Manager ID: Sets the System Manager ID (seven digits maximum). Set/ Change Password: Select this check box to set a password for the System manager ID.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next Specifying Forwarding Settings The Remote UI enables you to automatically forward received documents to specified addresses. To use this function, you need to specify the forwarding settings in two ways, and depending on the settings the function will work differently: 1. Click [Add.Func.] → [Forwarding Settings] from the menu that appears under [Add.Func.].
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TOP Back Before Using the Machine 1 Document and Paper 2 ● To forward only documents that meet specified Previous Next Specify the necessary fields → click [OK]. forwarding conditions: Click [ ] (Add New Conditions). Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix Receive Type: Select [Fax] or [I-Fax] for the receiving mode. Condition Name: Enter a name for the forwarding condition.
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TOP Back Before Using the Machine 1 Items for Fax: Document and Paper [disregarded]: Disregards the Fax Number information as a forwarding condition. [does not exist]: 2 Copying 3 Sending and Receiving 4 Printing and Scanning [equals]: Network Remote UI Forwards the document if the Fax Number information does not exist. Disregards the Destination, From, or Subject information as forwarding conditions.
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TOP Back Before Using the Machine 1 Forwarding Destination: Document and Paper Specify an address from the Address Book by clicking [Address Book] → select the desired address from the displayed list → click [OK]. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next ● To forward all received documents without specific conditions: Click [Forwarding without Conditions].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 2. Previous Next Select the receiving mode from [Receive Type]. ● To delete the registered forwarding settings: If you select [All], all the forwarding settings stored in the machine are displayed. Select the check box next to the forwarding condition to delete → click [ ] (Delete the Selected Conditions).
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TOP Back Before Using the Machine 1 Document and Paper Previous Next ● To print a list of the registered forwarding settings: Click [Print Forwarding Conditions List].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next Managing the Department/User ID By registering a department/user ID and password for each department/user, you can manage the machine by limiting its use to only those who enter the correct department/user ID and password. Department/user IDs and passwords for up to 30 departments/users can be registered.
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TOP Back Before Using the Machine 1 Document and Paper 2. 2 Click [Department ID Management Settings] or [User Management Settings] to register a new department or user. Copying 3 Sending and Receiving 5 Network 6 Remote UI 7 System Manager Settings ] 3. Next Department ID: Enter the Department ID number (seven digits maximum). Set Password: Select this check box to set a password for the Department ID. Password: Enter a number (seven digits maximum).
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TOP Back Before Using the Machine 1 Enter the Department ID number the user belongs to (seven digits maximum). If the Department ID Management mode is set, be sure to assign the user to a department. Otherwise, the user cannot log on to the machine. Set Password: Select this check box to set a password for the Department ID. Password: Enter a number (seven digits maximum). Confirm: Enter the password again.
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TOP Back Before Using the Machine 1 Document and Paper 2 4. Click [Settings]. 5. Previous Next Select [Enable Department ID Management] or [Enable User Management] → click [OK] to activate the management mode. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 [Enable Department ID Management] When this check box is selected, Department ID Management becomes enabled.
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TOP Back Before Using the Machine 1 Document and Paper [Enable User Management] When this check box is selected, User Management becomes enabled. When enabled, the user must enter the User ID and password in order to execute jobs, perform operations on Remote UI, and use functions, such as Copy, Fax, and Scan. (This enables you to keep track of the total number of prints by User and set impression limits.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next ● To delete the registered department/user ID: Select the check box next to the department/user ID to delete → click [ ] (Delete). – You can click [Change List View] to switch the management list between department and user ID. – [Change List View] appears when both the department ID management and user ID management are activated.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Previous Next Import/Export Function The Remote UI enables you to save the Address Book and other settings information, such as a file that can be loaded into the machine when needed. This function is useful when you want to use the same settings on another machine, and for backing up.
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TOP Back Before Using the Machine 1 Document and Paper 2. Click [Start Export]. ■ Previous Next Loading an Address Book You can load address books into the machine from saved files. 2 Copying – If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation. – When you register the contents of a new file, the currently registered addresses are overwritten by the new address list.
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TOP Back Before Using the Machine 1 Document and Paper 2. Click [Import]. 2 ■ Previous Next Saving User Management Data in Files (Export) You can store User Management Data as a file in your computer. Copying 3 Sending and Receiving User type of all exported data is the End-User Mode. 1. 4 Printing and Scanning Click [Add.Func.] → [Import/Export] from the menu that appears under [Add.Func.] → click [User Management Data]. 5 Network 6 Remote UI 3.
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TOP Back Before Using the Machine 1 Document and Paper 2. Click [Start Export]. 2 ■ Previous Next Loading User Management Data Files (Overwrite/Import) You can load User Management Data into the machine from saved files. Copying 3 Sending and Receiving Printing and Scanning 4 – If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation. – Imported user data is registered or overwritten as the End-User Mode.
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TOP Back Before Using the Machine 1 Document and Paper 2. Click [Import]. 3. Previous Next Click [Browse] → select the file to import click [OK]. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 – Do not import any files while the machine is executing other jobs. – If overlapped User IDs are registered in imported data, those IDs will be registered in the machine as being overlapped.
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TOP Back Before Using the Machine 1 ■ Document and Paper 2 You can store Additional Functions settings as a file in your computer. 3 1. Copying Sending and Receiving 4 Printing and Scanning Saving Additional Functions Settings in Files (Export) Previous Next 2. Click [Start Export]. 3. Follow the instructions on the screen to specify the location where you want to save the file. Click [Add.Func.] → select [Import/Export] from the menu that appears under [Add.Func.
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TOP Back Before Using the Machine 1 ■ Document and Paper 2 Copying Loading Additional Functions Settings Files (Overwrite/Import) 2. Previous Next Click [Import]. You can load Additional Functions settings into the machine from saved files. 3 Sending and Receiving 4 Printing and Scanning 5 If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation. 1. Click [Add.Func.
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TOP Back Before Using the Machine 1 Document and Paper 3. Previous Next Click [Browse] → select the file to import → click [OK]. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 – When Additional Functions settings are imported, the System Manager ID, and Network Settings are automatically overwritten. – The machine must be restarted to enable the imported Additional Functions settings.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Previous Next Device Custom Settings The Remote UI enables you to edit the machine’s custom settings. 2. Specify all the necessary fields → click [OK]. 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 You can also access these setting menus from the Operation Panel of the machine. For details, see “Machine Settings,” on p. 11-4. 1. Click [Add.Func.] → select [Common Settings] from the menu that appears under [Add.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Previous Next 8 System Manager Settings Specifying the System Manager Settings ......................................................8-3 Device Information Settings ...........................................................................8-5 Department ID Management .............................
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TOP Back Before Using the Machine 1 Document and Paper 3 Remote UI........................................................................................................8-16 5 Network 6 Remote UI 7 System Manager Settings Managing User IDs .........................................................................................8-14 Handling Documents with Forwarding Errors .............................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix Previous Next Specifying the System Manager Settings You can set an ID and a password for the System Manager. Once the System Manager ID/password is set, restrictions can be placed on storing or changing the System Settings.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 6. Press [ ] or [ ] to select , then press [OK]. 7. Use the numeric keys to enter a number, then press [OK]. 8. Press [ ] or [ ] to select , then press [OK]. 9. Use the numeric keys to enter the System Manager’s name, then press [OK]. Previous Next 10. Press [Stop/Reset] to return to the standby Network 6 mode.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning You can set a name for the machine, and enter information regarding its location. 1. Press [Additional Functions]. 4 2. Press [ ] or [ ] to select , then press [OK]. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)]. 5 6 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Previous Next Department ID Management You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management.
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TOP Back Before Using the Machine 1 Document and Paper 2. 2 Copying Sending and Receiving Printing and Scanning If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)]. 9. Use the numeric keys to enter the password, then press [OK]. Press [ ] or [ ] to select , then press [OK]. 10. Press [ 4 4. Press [ [OK]. 11. Press [ 5. Press [ ] or [ ] to select
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 13. Press [ ] or [ ] to select (when is selected), then press [OK]. The message displayed will vary depending on which function you selected in step 11. Example: appears when is selected. 14. Use the numeric keys to enter the maximum 6 Remote UI 7 System Manager Settings – You can set the page limit from 0 to 999,999 pages.
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TOP Back Before Using the Machine 1 Document and Paper 6. Press [ ] or [ ] to select the Department ID whose password and page limit you want to change, then press [OK] twice. 12. Press [ 7. Press [ ] or [ press [OK]. 13. Press [ 8. Press [Clear] to clear the current password. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 9. ] to select , then Use the numeric keys to enter the new password, then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving ■ You can erase the Department ID and password that you have registered. 5 Network 6 Remote UI 7 System Manager Settings 9 Troubleshooting 10 Press [ ] or [ press [OK]. 8. ] to select , then Press [Additional Functions]. Press [ ] or [ ] to select or , then press [OK]. 2. Press [ ] or [ ] to select , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4. 5. 6. 4 Printing and Scanning 5 Network 6 7. System Manager Settings 8. 8 Maintenance 9 ] or [ ] to select , then press Press [ ] or [ ] to select , then press [OK]. ■ 9. Next Clearing Page Totals You can clear the page totals made for all departments. 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 7. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8. ■ Next 5. Press [ ] or [ ] to select , then press [OK]. : Does not clear the page totals. : Clear the page totals. 6. Press [Stop/Reset] to return to the standby mode. Press [ ] or [ press [OK]. 7. Press [ Press [ ] or [ ] to select or , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4. Press [ [OK]. 5. Press [ ] or [ ] to select , then press [OK]. 6. Press [ ] or [ ] to select or , then press [OK]. 4 Printing and Scanning 6 Next ] to select , then press : The machine accepts print jobs from computers that do not correspond with a registered Department ID.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix Previous Next Managing User IDs You can set whether or not to use the User ID Management. The User ID Management function enables you to register up to 30 User IDs.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network You can set how the machine handles the documents that failed to be forwarded. If a forwarding error occurs when both and are set to , the received document will be lost. 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 6 5. System Manager Settings 8 Maintenance 9 3. Press [ ] or [ ] to select
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning You can set whether to enable the Remote UI to operate the machine and change settings. 1. Press [Additional Functions]. 4 2. Press [ ] or [ ] to select , then press [OK]. 6 3. Press [ ] or [ press [OK]. 7 4. Press [ ] or [ ] to select or , then press [OK]. Remote UI 8 Maintenance 9 5. Press [Stop/Reset] to return to the standby mode.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network You can send the documents with following restrictions or settings. System Manager Settings 8 – Restricting PC Faxing Troubleshooting 10 Appendix 11 Press [ ] or [ ] to select , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning ■ This mode enables you to restrict the entering of new destinations. When you set to , the following are restricted: 3 – Specifying a destination using the numeric keys. 4 – Registering new destinations. 5 Network 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 5 Network 6 Remote UI 7 System Manager Settings Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. 5. Press [ ] or [ ] to select or , then press [OK]. 5. Press [ ] or [ ] to select or , then press [OK]. 6. Press [Stop/Reset] to return to the standby mode.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Press [ ] or [ ] to select , then press [OK]. 3. Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. 5. Press [ ] or [ ] to select or , then press [OK]. 5.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Previous Next Checking the Job Log You can specify whether or not to check the job log. When you set to , you can check the job log using the System Monitor screen. When you set to , the job log does not appear on the System Monitor screen.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Previous Next Restricting the USB Interface Port You can specify whether to accept or reject jobs by restricting the connection to the USB port. 3 Sending and Receiving Printing and Scanning 4 The only USB port to which you can restrict the connection is the one on the back of the machine. You can use a USB memory connected to the USB port on the front of the machine regardless of this setting. 5 1. Press [Additional Functions].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Previous Next 9 Maintenance Cleaning the Machine ......................................................................................9-2 Exterior.............................................................................................9-2 Interior ................................
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TOP Back Before Using the Machine 1 Document and Paper Cleaning the Machine Note the following before cleaning your machine: ■ 3 – Make sure no document is stored in memory, then turn off the main power switch and disconnect the power cord. 1. Turn off the main power switch and disconnect the power cord. 2. Wipe the machine’s exterior with a clean, soft, lint-free cloth dampened with water or diluted dishwashing detergent solution. 3.
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TOP Back Before Using the Machine 1 Document and Paper 2. Lift the scanning platform until it is locked (A). (You will hear an audible “click.”) 3. Open the toner cover (B), using the knob which covers over on dent (A). 4. Previous Next Remove the toner cartridge. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
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TOP Back Before Using the Machine 1 Document and Paper 2 5. Use a clean, soft, dry, lint-free cloth to remove any toner or paper debris from the machine’s interior. 6. Previous Next Hold the toner cartridge by its handle. The arrow (A) on the toner cartridge should be facing away from you and pointing down. Copying 3 Sending and Receiving 4 Printing and Scanning – Do not touch the fixing assembly (A) as it becomes very hot during use.
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TOP Back Before Using the Machine 1 Document and Paper 8. Push the toner cartridge to make sure it is properly set in the machine. 9. Close the toner cover using the tab. Previous Next 10. Lower the scanning platform. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings Be careful not to get your fingers caught. 11. Reconnect the power cord and turn on the main power switch.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning ■ If black streaks appear with printing, the fuser roller in the main unit may be dirty. Should this occur, clean the fusing roller in the following procedure. The roller should also be cleaned each time the toner cartridge is replaced. Load a sheet of blank LTR paper into the multi-purpose tray and start cleaning. 1. Press [Additional Functions]. 6 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 2. Clean the platen glass and the underside of the ADF with a cloth dampened with water. Then, wipe the area with a soft, dry cloth. 3. Previous Next Close the ADF. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Be careful not to get your fingers caught. Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Do not dampen the cloth too much, as this may tear the document or damage the machine.
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TOP Back Before Using the Machine 1 Document and Paper 2. Open the ADF cover. 3. Clean the rollers (A) inside the ADF with a cloth dampened with water. Then wipe the area with a soft, dry cloth. 4. Previous Next Close the ADF cover. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Be careful not to get your fingers caught. 5. Open the ADF.
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TOP Back Before Using the Machine 1 Document and Paper 6. Clean the ADF scanning area (on the left side of the platen glass) with a cloth dampened with water. Then wipe the area with a soft, dry cloth. 7. Close the ADF. 2 8. Previous Next Reconnect the power cord and turn on the main power switch. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Be careful not to get your fingers caught.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next Replacing the Toner Cartridge When the LCD displays , the machine will not print and stores all documents in memory if it receives data. In this case, redistribute toner in the toner cartridge. If the message persists, replace the toner cartridge. If you want to print out the documents without replacing the toner cartridge, set
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TOP Back Before Using the Machine 1 Document and Paper 3. Remove the toner cartridge. 5. Previous Next Hold the toner cartridge by its handle. The arrow (A) on the toner cartridge should be facing away from you and pointing down. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 4. Gently rock the toner cartridge five or six times to distribute toner evenly. Do not open the drum protective shutter on the toner cartridge.
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TOP Back Before Using the Machine 1 Document and Paper 6. 2 Copying Insert the cartridge so that the protrusion on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide. Previous Next 8. Close the toner cover using the tab. 9. Lower the scanning platform. 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7.
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TOP Back Before Using the Machine 1 ■ Replacing the Toner Cartridge with a New One 1. Lift the scanning platform until it is locked (A). (You will hear an audible “click.”) Document and Paper 2 Copying 3 Sending and Receiving Previous Next 3. Remove the toner cartridge. 4. Remove the new toner cartridge from the protective bag. 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 2 Open the toner cover (B), using the knob which covers over on dent (A).
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TOP Back Before Using the Machine 1 Document and Paper 5. Gently rock the toner cartridge five or six times to distribute toner inside. 2 7. Previous Next Hold the toner cartridge by its handle. The arrow (A) on the toner cartridge should be facing away from you and pointing down. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 6. Hold the toner cartridge with one hand, and pull the seal completely out. Do not open the drum protective shutter on the toner cartridge.
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TOP Back Before Using the Machine 1 Document and Paper 8. 2 Copying Insert the cartridge so that the protrusion on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide. Previous Next 10. Close the toner cover using the tab. 3 Sending and Receiving 4 Printing and Scanning 5 11. Lower the scanning platform. Network 6 Remote UI 9.
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TOP Back Before Using the Machine 1 Document and Paper Canon has instituted a worldwide recycling program for cartridges called “The Clean Earth Campaign”. This program preserves precious natural resources by utilizing a variety of materials found in the used cartridges that are of no further use, to remanufacture new cartridges which, at the same time, keeps the environment cleaner by reducing landfill waste. Complete details concerning this program are enclosed in each PC Cartridge box.
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TOP Back Before Using the Machine 1 Document and Paper 2 – Cartridges collected through this program are not refilled. – You are not entitled to a tax deduction or rebate for the return of empty cartridges. – This program may be modified or discontinued without notice. Copying 3 Sending and Receiving 4 Printing and Scanning ■ Previous Next U.S.A.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving – Place as many cartridges as possible into one box. Carefully seal the box with tape; or – Call 1-800-OK-Canon to receive your free eight cartridge collection box. 4 Printing and Scanning Network 6 7 System Manager Settings Maintenance Please be sure that the shipment does not exceed UPS specifications. Maximum weight = 70 lb. (31.8 kg) Maximum length = 108 in.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Option A: UPS Pick-up – Give the shipment to your UPS driver when you receive your next regular delivery; Previous Next Option B: MBE Drop off Take the shipment to a participating MBE (Mail Boxes, Etc.) Center. For location, please call 1-800-949-6660. or – Take the shipment to your local UPS receiving point.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings ■ CANADA PROGRAM-CANADA PROGRAMME Option A: Single Box Return – Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks from the new cartridge’s box. – Place the empty cartridge in the box of your new cartridge. Seal the box. – Apply the Canon Canada Inc./Canada Post label provided in this brochure.
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TOP Back Before Using the Machine 1 Next – For further information about The Clean Earth Campaign in Canada, please call or write to Canon. Document and Paper 2 1-800-667-2666 Canon Canada Inc. Corporate Customer Relations 6390 Dixie Road Mississauga, ON L5T 1P7 Copying 3 Sending and Receiving Previous 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Working to preserve endangered species is a long-standing Canon interest.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Sending and Receiving Printing and Scanning Turn off the main power switch. 4 2. Disconnect the power cord and all the cables from the back of the machine. 5 3. If you are using the output tray extension, fold the paper stopper, and then push the output tray extension into the machine. Remote UI 7 System Manager Settings Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. 1.
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TOP Back Before Using the Machine 1 Document and Paper 6. Remove the toner cartridge. Previous Next 7. Close the toner cover using the tab. 8. Lower the scanning platform. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. – Do not open the drum protective shutter on the toner cartridge.
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TOP Back Before Using the Machine 1 Document and Paper 9. Remove the dust cover from the paper cassette. Previous Next 11. Remove the paper from the paper cassette. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 10. Open the front panel of the paper cassette. 12. Remove the paper cassette by lifting up the front-end of the paper cassette and pulling it forward.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next 13. Detach the Document feeder tray. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 14. Make sure all the covers are closed. 15. Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration below. 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 – Do not lift the machine by any of its attachments.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Printing and Scanning 10 Troubleshooting 4 5 LCD Messages .............................................................................................. 10-13 Network 6 Remote UI 7 System Manager Settings Next Clearing Jams..................................................................................................10-3 Document Jams ......................................................................... 10-3 Paper Jams.....
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning Previous Next Sending/Receiving Problems ..................................................................... 10-33 Sending Problems...................................................................10-33 Receiving Problems ................................................................10-38 Copying Problems .................................................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI Previous Next Clearing Jams When , , or appears on the LCD display, remove jammed paper from the machine first, then from the paper cassette or multi-purpose tray if necessary.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next 1. Open the ADF cover. 3. Hold both sides of any jammed documents and gently pull them out. 2. Hold both sides of any jammed documents and gently pull them out straight upward. 4. Close the ADF cover. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting Do not pull the document forcefully as it may tear.
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TOP Back Before Using the Machine 1 Document and Paper 5. Open the ADF and then hold both sides of any jammed documents and gently pull them out. Next Paper Jams 2 When appears on the LCD display, remove jammed paper from the inside of the machine first, then from the paper cassette or multi-purpose tray if necessary. 3 1. Lift the scanning platform until it is locked (A). (You will hear an audible “click.”) 2.
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TOP Back Before Using the Machine 1 Document and Paper 3. Previous Next Remove the toner cartridge from the machine. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 – Do not touch the fixing assembly (A) as it becomes very hot during use. – Do not touch the transfer roller (B) as this can damage the machine. Network 6 Remote UI 7 System Manager Settings 8 – Remove watches and any bracelets or rings when touching the inside of the machine.
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TOP Back Before Using the Machine 1 Document and Paper 2 5. Gently pull the jammed paper between the fixing assembly (A) and transfer roller (B) until the leading edge emerges from the machine. 6. Previous Next Hold both sides of the jammed paper and carefully pull it out. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings – Do not touch the fixing assembly (A) as it becomes very hot during use.
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TOP Back Before Using the Machine 1 Document and Paper 2 7. Hold the toner cartridge by its handle. Previous Next 8. Insert the cartridge so that the protrusion on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide. 9. Push down the toner cartridge to make sure it is properly set in the machine. The arrow (A) on the toner cartridge should be facing away from you and pointing down.
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TOP Back Before Using the Machine 1 Document and Paper 10. Close the toner cover using the tab. Previous Next 12. Remove the dust cover from the paper cassette. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 11. Lower the scanning platform. 13. Open the front panel of the paper cassette. 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Be careful not to get your fingers caught.
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TOP Back Before Using the Machine 1 Document and Paper 14. Remove the paper in the paper cassette. Previous Next – When feeding paper from the multi-purpose tray: 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 16. Load the paper into the paper cassette. 15. Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow.
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TOP Back Before Using the Machine 1 Document and Paper 17. Close the front panel of the paper cassette. Previous Next 19. Open the rear cover. This operation is required only when appears on the LCD display. 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 18. Set the dust cover on the paper cassette.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 20. Hold both sides of the jammed paper and gently pull it out upward. This operation is required only when appears on the LCD display. Previous Next 21. Close the rear cover. This operation is required only when appears on the LCD display.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning See the following when the LCD displays error and status messages. CANNOT PRINT RX DATA FIX ERROR TO PRINT AVAILABLE MEMORY nn% Description This message shows the percentage of the memory currently available. 5 Action If you need more space, wait for the machine to send any documents in memory. Also print, send, or delete any documents stored in memory.
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TOP Back Before Using the Machine 1 Document and Paper CANNOT SEND CHECK SETTINGS You have specified the group dialing when the line is off the hook. Description The paper size is not appropriate for printing a report or list. 3 Action Specify the recipient other than group dialing. Action Description You have specified the one-touch key or coded dial code that has registered with other than fax number when the line is off the hook.
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TOP Back Before Using the Machine 1 Document and Paper Description A document jam may have occurred in the ADF. Action Remove the jammed document. 3 CHECKING MEDIA... PLEASE WAIT 4 Printing and Scanning Description Action 5 Network System Manager Settings Reduce the length of the document to within 24 7/8" (630 mm), then try again. Some kind of error occurred in the machine when you are scanning a document to a USB memory (e.g., the USB memory is disconnected from the machine.).
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TOP Back Before Using the Machine 1 Document and Paper FAILED TO WRITE CHECK MEDIA Sending and Receiving Printing and Scanning Description USB memory locked or with security function is connected to the USB memory port. 3 Action Release the lock on the USB memory or use a USB memory without security function. 4 Description The type of the USB memory connected to the USB memory port is not supported. 5 Action Use a USB memory with a file system FAT16 or FAT32.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving LOAD PAPER Printing and Scanning No paper is loaded in the paper cassette or multipurpose tray when copying or printing. Action Load paper correctly. Then press [OK] when using the paper cassette. Description No paper is loaded in the paper cassette or multi-purpose tray when printing a received document.
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TOP Back Before Using the Machine 1 Document and Paper 2 NO USB MEMORY INSERT USB MEMORY Description Copying 3 Sending and Receiving 4 Printing and Scanning Action Network 6 7 System Manager Settings 8 Troubleshooting 10 Insert the USB memory correctly. You pressed the one-touch key or coded dial code that has already been registered, when you are registering group addresses.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning Next START AGAIN Description The external telephone is off the hook. Action Hang up the external telephone. PLATEN GLASS DIRTY CLEAN PLATEN GLASS Description A transmission error has occurred because the line condition was poor. Action Check the line condition, then try again.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving The toner is running low. Action Prepare a new toner cartridge. UNKNOWN USB DEVICE 5 Action Do not connect anything other than a USB memory. 6 USB MEMORY FULL Remote UI 7 System Manager Settings Description A USB device which is not supported (e.g., USB mouse, USB keyboard) is connected to the USB memory.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Error Codes 2 An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 For details on reports, see “Printing Reports Automatically,” on p. 11-49. See the following for individual error codes.
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TOP Back Before Using the Machine 1 Document and Paper Printing and Scanning Description A document may be jammed. Action Remove the jammed document. 3 #0003 Description The other fax machine did not respond within 35 seconds. Action Send the document again. Contact the other party and have them check their fax machine. If you are making an overseas call, add a pause to the number. Description 4 An attempt was made to send a document of 24 7/8” (630 mm) or longer from the ADF.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving #0012 Description You could not send because the recipient’s machine is out of paper. Description The same file name exists when you are scanning a document to a USB memory. Action Contact the recipient and ask them to load the paper. Action Press [OK] and rename the file. 4 Description 5 There is no reply when you redial.
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TOP Back Before Using the Machine 1 Document and Paper 2 #0705 Description Copying 3 Sending and Receiving Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance Next #0752 The send operation was interrupted because the size of the image data is larger than that specified in in in in . Action Change the setting for in in in .
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings #0753 Maintenance 9 Troubleshooting Next #0801 Description A TCP/IP error occurred while sending an e-mail message. (Socket, Select error, etc.) Action Check the network cables and connectors. If the machine still does not operate normally, turn the main power OFF, and then back ON.
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TOP Back Before Using the Machine 1 Document and Paper Sending and Receiving Printing and Scanning 2 Description The name of the SMTP server or POP server in in in is incorrect. 3 Action 4 Check the name of the SMTP server or POP server in in in . Description The DNS server name in in in in is incorrect.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying #0812 #0821 The POP password setting is incorrect. Description Action Check the POP Server password in in in . You have received data that cannot be processed (TIFF analysis error). Action Check the settings, and then ask the sender to resend the data. #0813 4 Printing and Scanning #0827 Description The POP Server name setting is incorrect.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next #0839 Description The user name or password for the SMTP authentication in is incorrect. Action Check the user name and password for in in in in . (See “SYSTEM SETTINGS,” on p. 11-34.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning When appears on the LCD display, the size of the paper in the paper cassette or multipurpose tray is different from that of the paper specified in or of the menu. You need to load the correct size paper or change the paper size in or of the menu.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next General Problems 2 Copying 3 Sending and Receiving 4 Printing and Scanning The machine has no power. Q Is the power cord plugged in securely? A Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on. 5 The Error indicator flashes.
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TOP Back Before Using the Machine 1 Previous Next Nothing appears in the LCD. Document and Paper 2 Copying 3 Sending and Receiving Q Is the power cord plugged in securely? A Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on. Q Is the main power switch turned on? A Turn on the main power switch.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Paper Feeding Problems 2 Copying 3 Sending and Receiving Printing and Scanning Paper does not feed properly. Q Q Are different types of paper loaded in the machine? A Load only one type of paper. A Make sure you load paper that meets the requirements for use. (See “Paper Requirements,” on p. 2-7.) A Let the paper run out before refilling the machine. Avoid mixing new stock with paper already loaded.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Sending/Receiving Problems 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 ■ Document cannot be sent to an e-mail address, or file server. Q Did you just turn on the main power switch? A Wait for a while. After turning on the main power switch, the machine cannot send documents immediately.
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TOP Back Before Using the Machine 1 Cannot send a fax. Copying 3 Sending and Receiving 4 Printing and Scanning 5 Q Did you just turn on the main power switch? A Wait for a while. After turning on the main power switch, the machine cannot scan documents immediately. Q Is the machine set for the correct telephone line type? A Network 6 Remote UI 7 System Manager Settings 8 Make sure the machine is set for the correct telephone line type.
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TOP Back Before Using the Machine 1 Q Are there other documents being sent from memory? A Allow time for the documents to finish sending. Q A Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 A 6 Q Is the recipient’s machine a G3 fax machine? A Make sure the recipient’s machine is compatible with your machine. Has an error occurred during transmission? Q Is BUSY/NO SIGNAL shown on the ERROR TX REPORT? Check the LCD for an error message.
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TOP Back Before Using the Machine 1 Q Is the machine overheated? A Unplug the machine and let it cool for about 5 minutes. Then plug in the machine and try sending again. Previous Next Faxes sent from the machine are spotted or dirty. Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Q Are you sending with the resolution set to or ? A If you want to keep your document quality, divide the document into some parts and send them separately.
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TOP Back Before Using the Machine 1 Sending of documents is too slow. Previous Next Errors occur frequently while sending. Document and Paper 2 Q Is the resolution set to , , , or ? Q Are the telephone lines in poor condition, or do you have a bad connection? 3 A Setting the resolution to reduces the sending time. A Check if there is a device nearby that interferes with signal transmission (e.g., microwave oven).
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TOP Back Before Using the Machine 1 Cannot send the documents to multiple recipients. Previous Next Cannot receive a fax automatically. Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Q Is set to ? Q Is the machine set to receive automatically? A When is set to , you cannot send the documents to multiple recipients. (See “Restricting Broadcasting,” on p. 8-20.
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TOP Back Before Using the Machine 1 Previous Next Q Is paper loaded in the machine? Q Has an error occurred during reception? 2 A Make sure paper is loaded in the machine. (See “Set Up the Machine,” in the Starter Guide.) A Check the LCD for an error message. (See “LCD Messages,” on p. 10-13.) 3 Q Is the telephone cable connected properly? A Print an Activity Report and check for an error. (See “ACTIVITY REPORT,” on p. 11-51.) A Make sure the cable is connected properly.
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TOP Back Before Using the Machine 1 A Document and Paper 2 Copying Sending and Receiving Printing and Scanning 3 Q 4 A Always press [Start] or dial the remote reception ID before hanging up. Otherwise you will disconnect the call. Q Are documents set on the ADF? A After removing the document from the ADF, please attempt manual receiving again. If you press [Start] when documents are set on the ADF, it automatically switches to manual sending.
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TOP Back Before Using the Machine 1 Previous Next Q Is the toner cartridge installed properly? Q Is the sender’s machine functioning properly? 2 A Make sure the toner cartridge is installed properly. (See “Set Up the Machine,” in the Starter Guide.) A Ask the sender to check that the scanning components of the machine are clean. 3 Q Is the cartridge out of toner? A Replace the toner cartridge. (See “Replacing the Toner Cartridge,” on p. 9-10.
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TOP Back Before Using the Machine 1 Cannot receive using Error Correction Mode (ECM). Previous Next You cannot get documents from information services. Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Q Does the sender’s machine support ECM? Q Is your machine set to the tone dialing type of the telephone line? A If the sender’s machine does not support ECM, the document is received in normal mode without error checking.
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TOP Back Before Using the Machine 1 Q Is the sender’s machine functioning properly? A Ask the sender to check that the machine is functioning properly. Previous Next Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Cannot print received documents on both sides of the paper. Q Is , set to ? A Make sure that is set to . (See “Two-Sided Printing,” on p. 4-44.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Copying Problems 2 Copying 3 Sending and Receiving Blank paper comes out from the machine. Q Have you removed the plastic seal from the toner cartridge? A Make sure you remove the seal from the cartridge. (See “Set Up the Machine,” in the Starter Guide.) Q Is the toner cartridge installed properly? 6 A Make sure the toner cartridge is installed properly. (See “Set Up the Machine,” in the Starter Guide.
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TOP Back Before Using the Machine 1 Paper jams occur. Previous Next Copy is not clear. Document and Paper 2 A Make sure the scanning platform and rear cover are fully closed. (See “Paper Jams,” on p. 10-5.) 3 Q Is the paper loaded correctly? A Q Is the correct type of paper loaded in the machine? A Make sure you load paper that meets the requirements for use. (See “Paper Requirements,” on p. 2-7.) Make sure the document is correctly loaded. (See “Set Up the Machine,” in the Starter Guide.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next The alarm sounds or appears in the LCD when making copies. Q Is the machine’s memory full? A Check remaining memory. (See “Checking Remaining Memory,” on p. 11-56.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Printing Problems 2 Copying 3 Sending and Receiving Blank paper comes out from the machine. Q Have you removed the plastic seal from the toner cartridge? A Make sure you remove the seal from the cartridge. (See “Set Up the Machine,” in the Starter Guide.) Q Is the toner cartridge installed properly? 6 A Make sure the toner cartridge is installed properly. (See “Set Up the Machine,” in the Starter Guide.
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TOP Back Before Using the Machine 1 Paper jams occur. Previous Next Printout is not clear. Document and Paper 2 A Make sure the scanning platform and rear cover are fully closed. (See “Paper Jams,” on p. 10-5.) 3 Q Is the document loaded correctly? A Q Is the correct type of paper loaded in the machine? A Make sure you load paper that meets the requirements for use. (See “Paper Requirements,” on p. 2-7.) Make sure the document is correctly loaded.
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TOP Back Before Using the Machine 1 Q Are the printer driver settings (Paper Size, Output Size) correct? A Make sure that the printer driver settings (Paper Size, Output Size) are correct. (See Online Help.) Q Is the USB cable properly connected to the machine and the computer? A Make sure that the USB cable is properly connected to the machine and the computer. Try a different USB cable. Q Does the USB port you are using properly work? A Restart your computer and the machine.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next For Windows 98/Me: 1. Click [Start] on the Windows task bar → [Settings] → [Printers] → double-click the icon of the printer you installed. 2. Delete the print job.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Telephone Problems 2 Copying 3 Sending and Receiving Printing and Scanning Cannot dial. Telephone disconnects while you are talking. Q Is the telephone cable connected properly? 4 A Make sure the cable is connected properly. (See “Set Up the Machine,” in the Starter Guide.) 5 Q Is the power cord plugged in securely? A Check that the power cord is securely plugged into the machine and into the wall outlet.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Network Problems 2 Copying 3 Sending and Receiving 4 Printing and Scanning Unable to print from a TCP/IP network. Q Are the machine and cable properly connected? A Check that the machine is connected to the network using the proper cable, then restart the machine. (See “Set the Machine for Network Usage,” in the Starter Guide.) Q Is the TCP/IP network properly set up? A Make sure the IP addresses are properly set up.
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TOP Back Before Using the Machine 1 A Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning 4 Q Does the dial-up router send packets via broadcast? 5 A If the dial-up router does not have to send packets via broadcast, change the router settings to ensure that it sends packets via a method other than broadcast. If dial-up router has to send packets via broadcast, check that the settings are correct.
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TOP Back Before Using the Machine 1 Q Are the settings for correct? A If the MAC address of a computer specified in is not correct, you cannot set the machine setting items or browse information on the machine. Check the settings for . (See “RX MAC Address Settings,” on p. 6-40.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving Printing and Scanning 3 4 – You cannot send, receive, copy, scan, or print documents. 5 Network 6 Next If a Power Failure Occurs If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the Address Book settings. Any sent or received documents stored in memory are backed up for about 30 minutes.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next If You Cannot Solve a Problem 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 ■ Customer Support (U.S.A.) If you cannot solve the problem after having referred to the information in this chapter, contact Canon Customer Care Center at 1-800-828-4040 between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to 8:00 P.M. on Saturday.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Previous Next 11 Appendix Machine Settings ............................................................................................11-4 Printing USER’S DATA LIST ..................................................... 11-4 Accessing the Setting Menu ..............................................
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TOP Back Before Using the Machine 1 3 4 Summary of Reports and Lists ................................................................... 11-48 5 Printing Reports Automatically ................................................................. 11-49 TX REPORT .................................................................................11-49 RX REPORT .................................................................................11-50 ACTIVITY REPORT ................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next Checking and Deleting Jobs ....................................................................... 11-55 Checking and Deleting Report Jobs ................................11-55 Checking Remaining Memory .................................................................... 11-56 Glossary ........................................................................................
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of the current settings, print out USER’S DATA LIST. ■ Printing USER’S DATA LIST 1. Press [Additional Functions]. 2. Press [ ] or [ ] to select , then press [OK]. 3. Press [ ] or [ press [OK]. 4.
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TOP Back Before Using the Machine 1 Document and Paper 3. Press [ ] or [ press [OK]. Previous Next ] to select a submenu, then 2 Copying For details on the submenu, see “Setting Menu,” on p. 11-6. Sending and Receiving Printing and Scanning 3 4. To register the settings or go to a submenu item, press [OK]. 4 5. When finished, press [Stop/Reset] to return to the standby mode. 5 Network 6 Remote UI – If you press [Stop/Reset] before pressing [OK], the setting will not be registered.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Setting Menu 2 Copying 3 Sending and Receiving Depending on the country of purchase, some settings may not be available. PAPER SETTINGS 4 Printing and Scanning 5 Network 6 Remote UI Setting Item Description 1. CASSETTE Sets the paper size and type on the paper cassette. (See “Setting Paper Size and Type,” on p. 2-13.) 2. MP TRAY Sets the paper size and type on the purpose tray. (See “Setting Paper Size and Type,” on p.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving 5. TX JOB DONE TONE Beeps when a document is sent. – ERROR ONLY (1-3) – OFF – ON (1-3) 6. RX JOB DONE TONE Beeps when a document is received. – ERROR ONLY (1-3) – OFF – ON (1-3) 7. SCAN DONE TONE Beeps when scanning is completed. – ERROR ONLY (1-3) – OFF – ON (1-3) 8. PRINT DONE TONE Beeps when printing is completed.
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TOP Back Before Using the Machine 1 Document and Paper 2 COMMON SETTINGS SELECTED FUNCTION 4. PRINTER DENSITY Recalibrates the density adjustment scale if differences between the image in the document and the print occur. (1-9) * This function is not effective for print jobs. (See “PRINTER SETTINGS,” on p. 11-23.) 5. DISPLAY LANGUAGE Selects the language on the display. (See Chapter 13, “Appendix,” in the Basic Operation Guide.) 6 6.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving Setting Item 1. IMAGE QUALITY Sets the document type for copying. – TEXT/PHOTO – TEXT/PHOTO+ – TEXT – PHOTO 5 2. DENSITY Sets the density for copying. – MANUAL (1-9) – AUTO 6 3. ZOOM RATIO Sets the zoom ratio for copying. 4 Printing and Scanning Network Remote UI PRESET RATIO Selects the zoom from the preset ratios. (100%, 115% B5→A4, 122% A5→B5, 129% STMT→LTR, 141% A5→A4, 200% MAX., 50% MIN.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving 6. 2-SIDED 5 Network 6 Sets whether to make the two-sided copies automatically. – OFF – 1 > 2-SIDED 2. SHARPNESS Adjusts the sharpness of the copied image. (1-9) 3. PAPER SIZE GROUP Selects a paper size group for your machine. – INCHES – A – AB 4. INIT. COPY SET. Restores all to the default. Press [ ] to select .
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving TX/RX SETTINGS Setting Item 1. TX/RX COMMON SET. 1. TX SETTINGS Description Sets the features common to the fax and send functions. Sets the transmission features. Registers your name/company name (max. 24 characters, including spaces). (See “Set the Machine for Sending Faxes,” in the Starter Guide.) 2. DATA COMPRESSION Sets the compression ratio for color scanned data.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 2. RESOLUTION Sets the default Resolution for the document you send. (200X200dpi, 200X400dpi, 300X300dpi, 400X400dpi, 600X600dpi, 100X100dpi, 150X150dpi, 200X100dpi) 3. IMAGE FORMAT Sets the default file format for the document you send. – PDF – TIFF (B&W) – PDF (COMPACT) – JPEG 4. ORIGINAL TYPE Sets the default original type for the document you send. – TEXT/PHOTO – TEXT – PHOTO 5.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving Printing and Scanning 5. E-MAIL PRIORITY 7. TX TERMINAL ID Sets the priority for your e-mail message. – NORMAL – LOW – HIGH Sets the options for sender information. 4 1. PRINTING POSITION Selects where the sender information is printed in small type at the top of each page. – OUTSIDE IMAGE – INSIDE IMAGE 5 2. TELEPHONE # MARK Prefixes your number with the abbreviations FAX or TEL in your sender information.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 2. RX SETTINGS Sets whether the machine prints received documents on both sides of the paper. (See “TwoSided Printing,” on p. 4-44.) – OFF – ON 2. RECEIVE REDUCTION Sets whether the received images print out at a reduced size. (See “Received Image Reduction,” on p. 4-44.) ON Image reduction is turned on. 1. RX REDUCTION Selects the reducing type. – AUTO – FIXED REDUCTION (90%, 95%, 97%, 75%) 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning RX TO MEMORY The machine stores all documents in memory. KEEP PRINTING The machine does not store documents in memory if the toner runs out. Reset to after replacing the toner cartridge. 2. FAX SETTINGS Selects the receive mode. (See “Set the Machine for Receiving Faxes,” in the Starter Guide.) – FaxOnly – FaxTel – AnsMode – DRPD – Manual 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving 1. ECM TX Sets whether the ECM (Error Correction Mode) transmission is activated. – ON – OFF 2. PAUSE TIME Sets the pause time when you insert pause into the dialing sequence. (1SEC–15SEC) 3. AUTO REDIAL Sets whether to redial automatically when the other line is busy or a transmission error occurs. (See “Setting Automatic Redialing (Fax),” on p. 4-29.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 4. RX SETTINGS Sets whether the ECM (Error Correction Mode) reception is activated. – ON – OFF 2. FAX/TEL OPT. SET Sets the optional items in the mode. (See “FaxTel: Optional Settings,” on p. 4-36.) 1. RING START TIME Sets the time the machine takes to check whether a call is a fax or a voice call. (0SEC–30SEC) 2. F/T RING TIME Selects the ring length for voice calls. (15SEC–300SEC) 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance Previous Next TX/RX SETTINGS RING COUNT OFF 5. REMOTE RX ON Sets the number of incoming rings before the machine answers. (1TIMES–99TIMES) The telephone does not ring when the machine receives a fax. (In the Sleep mode, the telephone may ring one or two times.) Sets whether to use remote receiving.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Printing and Scanning Setting Item 1. 1-TOUCH SPD DIAL FAX Description Registers the destinations on one-touch keys. Up to 8 destinations can be registered. (See “Storing/Editing One-Touch Keys/Coded Dial Codes,” on p. 4-10.) Registers fax numbers. 1. TEL NUMBER ENTRY Registers the recipient’s fax number (max. 120 digits, including spaces). 2. NAME Registers the recipient’s name (max.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Next ADDRESS BOOK SET. E-MAIL Registers e-mail addresses. 1. E-MAIL ADDRESS Registers the recipient’s e-mail address (max. 120 digits). 2. NAME Registers the recipient’s name (max. 16 characters, including spaces). SMB Sending and Receiving Previous Registers SMB addresses. 1. HOST NAME Registers the name of the file server (max.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 3. OPTIONAL SETTING The optional setting is not set. ON The optional setting is set. Network 6 Remote UI 1. LONG DISTANCE Selects a mode for documents you are sending. – DOMESTIC – LONG DISTANCE 1 – LONG DISTANCE 2 – LONG DISTANCE 3 (See “Registering Fax Numbers,” on p. 4-10.) 2. TX SPEED Selects the transmission speed. (33600bps, 14400bps, 9600bps, 4800bps) 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Printing and Scanning SMB 2. NAME Registers the recipient’s name (max. 16 characters, including spaces). 3. FILE PATH Registers the path to the file server (max. 120 characters). 4 4. LOGIN NAME Registers the login name to access the file server (max. 24 characters). 5 5. PASSWORD Registers the password to access the file server (max. 14 characters). Network 6 Remote UI 7 System Manager Settings Registers SMB addresses.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 5 Setting Item Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting Description 1. DEFAULT PAPERSIZE Sets the default paper size when no paper source is specified. (LTR, EXECUTIV, ISO-C5, COM10, MONARCH, DL, A4, B5, A5, LGL) 2. DEFAULT PAPERTYPE Sets the default paper type for print jobs. This machine has internally defined optimal print modes for each specified paper type.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 6. PAGE LAYOUT Sets the binding position for two-sided printing. – LONG EDGE – SHORT EDGE 2. MARGIN Sets the page margin in inches or millimeters. – INCHES (-01.90INCHES–01.90INCHES) – mm (-50.0mm–50.0mm) 5 7. COLLATE Sets whether to collate the printouts automatically. – OFF – ON 6 8. ERROR TIME OUT Sets the length of time before the machine returns an error when no data is received from the computer.
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TOP Back Before Using the Machine 1 Document and Paper PRINTER SETTINGS Sets the paper orientation. – PORTRAIT – LANDSCAPE 3 3. FONT NUMBER Sets the default font typeface for the printer function using the corresponding font numbers. (0-54) 4 4. POINT SIZE Specifies a point size for the default font. This item appears when the number in is that of a proportionally spaced scalable font. (4.00–999.75) 5 5. PITCH Specifies the pitch for the default font.
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TOP Back Before Using the Machine 1 Document and Paper Copying 3 4 Printing and Scanning 5 Network 6 2. Y DIMENSION Specifies the horizontal size of the custom paper. (05.00–14.00" (127–356 mm)) 3. X DIMENSION Specifies the vertical size of the custom paper. (03.00–08.50" (76–216 mm)) 9. APPEND CR TO LF Sets whether to append a carriage return (CR) when line feed code (LF) is received.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 1. TEXT System Manager Settings 8 Maintenance 9 Enables this function to text parts. RESOLUTION Prints precisely so that the lines of text data appear clearly. This setting is appropriate for printing data that contains text or thin lines. TONE Prints with a stable texture and distinct gradation, by enhancing the contrast of tone.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 5 Setting Item Sets the current date and time. (See “Set Up the Machine,” in the Starter Guide.) 2. TIME ZONE SETTING Sets the time zone of your machine’s location. (See “Setting Time Zone,” on p. 1-17.) 3. DATE TYPE SELECT Sets the date format. – MM/DD/YYYY – DD/MM YYYY – YYYY MM/DD 4. AUTO SLEEP TIME Sets the auto sleep mode when the machine remains idle for a certain period of time. (3MIN.– 30MIN.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving 4 Printing and Scanning Next TIMER SETTINGS 1. START DATE/TIME Sets the start date. – 1. MONTH – 2. WEEK – 3. DAY 2. END DATE/TIME Sets the end date. – 1. MONTH – 2. WEEK – 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance Next ADJUST./CLEANING Setting Item Description 1. FIX.UNIT CLEANING Cleans the fuser roller. (See “Fuser Roller,” on p. 9-6.) 2. SPECIAL MODE T Sets whether to prevent blur from appearing on the printouts for copying, receiving info, and reports. When this setting is set to , the density of printouts may become light. – OFF – ON 3.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 6 Remote UI 7 System Manager Settings Next ADJUST./CLEANING 5. SPECIAL MODE W Sets whether to prevent blur from appearing on the printouts for PDL (PCL/BDL) jobs. OFF Selects in normal conditions. MODE1 Sets the density of printouts becomes two-levels lighter than normal condition. MODE2 Sets the density of printouts becomes four-levels lighter than normal condition. 6.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 4 Printing and Scanning 5 Network 6 Setting Item 1. SETTINGS 1. TX REPORT REPORT WITH TX IMAGE OUTPUT YES REPORT WITH TX IMAGE Remote UI 7 System Manager Settings OUTPUT NO 10 Appendix Sets the report functions. (See “Printing Reports Automatically,” on p. 11-49.) Sets whether the transmission report prints out. Prints a report only when a transmission error occurs.
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TOP Back Before Using the Machine 1 Document and Paper 2 Sending and Receiving 2. TX/RX SEPARATE 2. LIST PRINT 5 2. SPEED DIAL LIST Prints the list of destinations registered in Address Book. – 1. 1-TOUCH LIST – 2. CODED DIAL LIST – 3. GROUP DIAL LIST Press [ ] to select . If you do not want to print the list, press [ ] to select . 3. ADD BOOK DETAILS Prints the details of Address Book. – 1. 1-TOUCH (DETAILS) – 2. CODED (DETAILS) Press [ ] to select .
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Next SYSTEM SETTINGS Setting Item 1. SYS. MANAGER INFO 3 Sending and Receiving Previous Description Sets the system manager information to protect the contents of . Once the system manager ID and system password is set, they must be entered every time you access the menu. 1. SYS.
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TOP Back Before Using the Machine 1 Document and Paper Sets if the total page limit is used. – OFF – ON (000000-999999) 3 2. COPY LIMIT 4 Sets if the copy limit is used. – OFF – ON (000000-999999) 3. BLACK SCAN LIMIT Sets if the scan limit is used. – OFF – ON (000000-999999) 4. COLOR SCAN LIMIT Sets if the color scan limit is used. – OFF – ON (000000-999999) 5. PRINT LIMIT Sets if the print limit is used.
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TOP Back Before Using the Machine 1 Document and Paper 2 1. VIEW PAGE TOTALS Displays how much paper was used by each department. – 1. TOTAL PRINT – 2. COPY – 3. SCAN – 4. COLOR SCAN – 5. PRINT 2. CLEAR ALL TOTAL Clears counter information. Press [ ] to select . If you do not want to clear the settings, press [ 3 4 Printing and Scanning 5 Network 3. PRINT LIST 6 Remote UI 3. PDL JOBS W/OUT ID 7 System Manager Settings 8 ] to select .
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Next SYSTEM SETTINGS 1. IP ADDRESS AUTO. Sets whether to automatically set an IP address. ON Enables an IP address to the machine automatically. – 1. DHCP (ON/OFF) – 2. BOOTP (OFF/ON) – 3. RARP (OFF/ON) OFF Allocates an IP address to the machine manually. 3 Sending and Receiving Previous 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 6 6. CONFIGURE WINS Sets whether to resolve a name with WINS. – OFF – ON 2. WINS SERVER Registers the IP address of a WINS server. 7. LPD PRINT Sets whether to use LPD as the print application. – ON – OFF 8. RAW PRINT Sets whether to use RAW as the print application. ON Enables to use RAW. 7 System Manager Settings 8 OFF Disables to use RAW.
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TOP Back Before Using the Machine 1 Document and Paper Sending and Receiving 2. RAW 0~65535 (default:9100) 3. HTTP 0~65535 (default:80) 3 4. SMTP RX 0~65535 (default:25) 5. POP3 RX 0~65535 (default:110) 6. SMTP TX 0~65535 (default:25) 7. SNMP 0~65535 (default:161) 4 Printing and Scanning 5 Network 6 11. SET IP ADD RANGE System Manager Settings 8 Maintenance 9 Troubleshooting 10 Sets whether to restrict the range of IP addresses.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 5 Network 6 Remote UI System Manager Settings 12. PERMIT RX MAC ADD Sets whether to activate a MAC address filter. OFF Disables MAC address filter. ON Specifies a MAC address filter to access. MAC address must be entered for each setting. – 1. PERMIT RX ADD1 – 2. PERMIT RX ADD2 – 3. PERMIT RX ADD3 – 4. PERMIT RX ADD4 – 5. PERMIT RX ADD5 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 3. SNMP SETTINGS Sets whether to activate SNMP. – ON – OFF 2. COMMUNITY NAME 1 Sets SNMP community name 1 (default: public). 3. COMMUNITY NAME 2 Sets SNMP community name 2. 4. SNMP WRITABLE 1 Enables computers on the network to access the machine and modify its settings. – ON – OFF 5. SNMP WRITABLE 2 Enables computers on the network to access the machine and modify its settings.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying MANUAL Selects the communication mode. – HALF DUPLEX – FULL DUPLEX 2. ETHERNET TYPE Selects the Ethernet type. – 10 BASE-T – 100 BASE-TX 5 6. VIEW IP ADDRESS 1. IP ADDRESS Checks the IP address. 6 2. SUBNET MASK Checks the subnet mask. 3. GATEWAY ADDRESS Checks the gateway address. Network Remote UI 7 System Manager Settings Sets the communication mode and Ethernet type manually. 1.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 4 Printing and Scanning 5 Network 4. AUTH/ENC SETTINGS 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Specifies authenticating method before sending e-mail. 1. POP BEFORE SEND Sets whether to use the SMTP server requires POP before SMTP (method for authenticating users who have logged in the POP server before sending e-mail). – OFF – ON 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Next SYSTEM SETTINGS 1. MAX TX DATA SIZE Sets the maximum data size for outgoing e-mail messages. If the e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent (0MB-99MB). 2. DIVIDED OVER MAX Sets whether to divide a document into separate files when it is sent if its size exceeds the data size you specify. – OFF – ON 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 3. MEMORY RX TIME 3 4 Printing and Scanning 5 Disables setting a period of memory lock reception. ON Enables setting a period of memory lock reception. – 1. MEM RX START TIME – 2. MEM. RX END TIME 7. FORWARD ERR. SET. System Manager Settings Sets whether to print out the image if forwarding fails. – ON – OFF 2. STORE TO MEMORY Sets whether to store the image in memory if forwarding fails. – OFF – ON 8.
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TOP Back Before Using the Machine 1 Document and Paper 2 2. RESTRICT NEW ADD. Sets whether to restrict registering or changing destinations for one-touch keys and coded dial codes*1. Sets whether to restrict making calls to the destinations not registered in Address Book. – OFF – ON*2 *1 Registration of group addresses is not restricted. *2 You can still make calls using an external phone. 3. FAX DRIVER TX Sets whether to restrict sending faxes from a computer using the fax driver. – ON – OFF 4.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Previous Next SYSTEM SETTINGS 10. CHECKING THE LOG Sets whether to allow displaying the log. ON Enables confirmation of logs using [System Monitor]. OFF Disables confirmation of logs using [System Monitor]. Activity Report will not be printed automatically. 11. USE DEVICE USB Sets whether to restrict jobs through the USB interface. – ON – OFF 12.
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TOP Back Before Using the Machine 1 Document and Paper 2 Previous Next Summary of Reports and Lists The machine can generate the following reports and lists. Copying 3 Sending and Receiving Lists the recipient addresses registered to all the one-touch keys. 1-TOUCH LIST 2 Lists the detailed data of [1-TOUCH LIST]. CODED DIAL LIST Lists the recipient addresses registered to all the coded codes. CODED DIAL LIST 2 Lists the detailed data of [CODED DIAL LIST].
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically. ■ Printing and Scanning 5. 1. Press [Additional Functions]. 5 2. Press [ ] or [ ] to select , then press [OK]. 6 3. Press [ ] or [ press [OK]. ] to select , then 7 4. Press [ ] or [ press [OK]. ] to select , then Remote UI 6.
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TOP Back Before Using the Machine 1 Report Items ■ Previous Next RX REPORT Document and Paper 2 The following items are displayed in the Transmission Report: 3 ● TX/RX NO: Transaction number Copying Sending and Receiving ● Transaction description ● DEPT. ID: If Department ID Management is set, the 4 Printing and Scanning Department ID is printed. ● RECIPIENT ADDRESS: Destination fax/telephone number 5 Network Remote UI 7 System Manager Settings 8 ● ST.
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TOP Back Before Using the Machine 1 Report Items ■ Previous Next ACTIVITY REPORT Document and Paper 2 The following items are displayed in the Reception Report: 3 ● TX/RX NO: Transaction number Copying Sending and Receiving ● Transaction description ● RECIPIENT ADDRESS: Recipient’s fax/telephone number 4 Printing and Scanning address ● DESTINATION ID: Sender’s name registered in Address Book 5 Network 6 Remote UI 7 System Manager Settings Maintenance Press [Additional Functions]. 2.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 7. 8. 3 Sending and Receiving Printing and Scanning 5 Network 6 9. Next Press [ ] or [ ] to select , then press [OK]. ● MODE: Transaction, Error correction mode Use [ ] or [ ] to select the setting you want, then press [OK]. ● RESULT: Result of transaction, transaction duration : Prints a report with the transmission and reception results listed chronologically.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning System Manager Settings ■ Printing ACTIVITY REPORT – 1-TOUCH LIST 1. Press [Additional Functions]. – CODED DIAL LIST 2. Press [ ] or [ ] to select , then press [OK]. 3. Press [ ] or [ press [OK]. 4. Press [ ] or [ ] to select , then press [OK]. 5. Press [ You can print the following report and lists manually.
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TOP Back Before Using the Machine 1 ■ Document and Paper 2 Printing and Scanning Printing 1-TOUCH LIST 2, CODED DIAL LIST 2 Press [Additional Functions]. 1. Press [Additional Functions]. 3 2. Press [ ] or [ ] to select , then press [OK]. 2. Press [ ] or [ ] to select , then press [OK]. 4 3. Press [ ] or [ press [OK]. 3. Press [ ] or [ press [OK]. 5 4. Press [ ] or [ ] to select ,then press [OK]. 4.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying Previous Next Checking and Deleting Jobs System monitor enables you to monitor the status of the report jobs currently being processed. 3 ■ Sending and Receiving 4 Printing and Scanning 5 Network 1. 2. 7 System Manager Settings Press [System Monitor] repeatedly to select , then press [OK]. Press [ ] or [ ] to scroll through the job list.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving Previous Next Checking Remaining Memory You can check the remaining memory according to the status of the machine. 1. 4 Press [System Monitor] repeatedly to select , then press [OK] to confirm the remaining memory. Ex. Printing and Scanning AVAILABLE 75% 5 MEMORY Network 6 Remote UI 2. Press [Stop/Reset] to return to the standby mode.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Glossary 2 Numeric Copying 3 Sending and Receiving The Ethernet standard supporting data transfer rates a maximum of 10 Mbps, which utilizes a twisted-pair cable. 100B-TX 6 Remote UI Automatic Document Feeder (ADF) The Ethernet standard supporting data transfer rates a maximum of 100 Mbps, which utilizes two pairs of high grade twisted-pair cables.
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TOP Back Before Using the Machine 1 BOOTP 2 Copying 3 Sending and Receiving Printing and Scanning Cookie A file left on a user’s computer when the user visits a web site. A cookie allows the web site to recognize the user on subsequent visits. Cookies are generally used to enable a user to automatically sign on to certain web sites and to customize the features offered by such sites. Transmitting documents to more than one location (through the machine’s memory).
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TOP Back Before Using the Machine 1 DNS server 2 Copying 3 Sending and Receiving 4 Printing and Scanning System Manager Settings 7 DRPD 9 Troubleshooting An industry-standard local area network (LAN) system for connecting together multiple computers. Data is sent from one computer to another by breaking it into packets, and a packet reaches its destination smoothly without any collision with other packets.
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TOP Back Before Using the Machine 1 File formats 2 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 G3, Group 3 fax machine File server Defined by CCITT/ITU-T. Uses encoding schemes to transmit image data while reducing the amount of data that needs to be transmitted, thus reducing transmission time. G3 fax machines can transmit one page in less than one minute.
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TOP Back Before Using the Machine 1 HTTP 2 Copying 3 The underlying set of networking rules that describes how data is transmitted across the Internet. Internet Protocol allows data from one computer to be split into packets to be sent to another computer with a specific IP address. I IP address Internet Protocol address. A 32-bit numeric address used by IP (internet protocol) to specify a computer on the Internet. The IP address is usually written as four numbers separated by periods.
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TOP Back Before Using the Machine 1 Job Recall 2 3 Sending and Receiving Joint Photographic Experts Group. An experts group file specification that defines a standard for compressing (reducing the size of ) photographic and photorealistic image files. The image compression method used involves some loss of information, and so reduces image quality.
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TOP Back Before Using the Machine 1 NetSpot Network management software that enables the setup and management of multiple printers connected to a network from one central location. A network manager can monitor conditions of network printers, ascertain online/offline status, error status, the amount of paper in paper cassette, verify information on mounted fonts, and other readings.
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TOP Back Before Using the Machine 1 Proxy server A server that provides a cache of files available on remote servers that are slow or expensive to access. The term “proxy server” normally refers to a World Wide Web server that, on receiving a URL, tries to supply the requested file from its cache. If it cannot locate the file there, the proxy server would bring it from the remote server and also save a copy in its cache so that the next request can be obtained locally.
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TOP Back Before Using the Machine 1 Remote UI Remote User Interface (UI) allows you to remotely perform machine functions from a computer connected to the network using web browser software. Many functions that are done physically at the Canon machine’s operation panel can be done via software at a networked computer using a web browser, such as Microsoft Internet Explorer.
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Source Routing Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting T TCP/IP Acronym for Transmission Control Protocol/Internet Protocol. The protocol used to connect to the Internet and to wide-area networks. Standby Subnet 6 A network connection box to which a number of computers can be connected.
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TOP Back Before Using the Machine 1 Toner A black, resin coated powder contained in the toner cartridge. The machine applies the toner to the surface of the photosensitive drum inside the machine via an electrophotographic mechanism. Document and Paper 2 Toner saver Copying 3 Sending and Receiving The feature that extends cartridge life by reducing toner consumption rate at a slight decrease in print quality. Transmit 4 Printing and Scanning See Sending.
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TOP Back Before Using the Machine 1 Document and Paper Previous Next Index 2 Copying Symbols & Numerics ADJUST.
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TOP Back Before Using the Machine 1 Document and Paper 2 CODED DIAL LIST 2 11-54 Collate/2 on 1 key 1-7 Collate copy 3-7 COMMON SETTINGS 11-4, 11-7 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network Components 1-3 Copying 3-1 Copy job Canceling 3-12 Checking 3-13 Deleting 3-13 COPY key 1-6 Copy mode 1-10 6 COPY SETTINGS 11-4, 11-9 7 Customer support Canada 10-56 U.S.A.
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TOP Back Before Using the Machine 1 Document and Paper 2 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Legal 2-7 O ID key 1-7 Letter 2-7 OK key 1-8 If a power failure occurs 10-55 Loading Document 2-4 Envelopes 2-10 Paper 2-10 Log In/Out key 1-7 One-Touch keys 1-9 Deleting 4-15 Editing 4-14 Registering 4-10, 4-11, 4-12 Storing/Editing 4-10 Using 4-20 Operation panel 1-3, 1-6 Main operation
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Password Changing 8-8 Erasing 8-10 Registering 8-6 PC faxing 4-28 Platen glass 1-4, 2-4 Power failure 10-55 Sending and Receiving 4 Printing and Scanning 5 Network Power socket 1-5 Printable area 2-9 PRINTER SETTINGS 11-4, 11-23 Printing 5-1 Printing counter information 8-12 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Printing lists 1-TOUCH LIST 11-54 1-TOUCH LIST 2 11-54 CODED DIA
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Index Next Setting up a computer as a file server 6-21 T Troubleshooting Clearing jams 10-3 Copying 10-44 Error codes 10-21 General 10-30 If a power failure occurs 10-55 If you cannot solve a problem 10-56 LCD messages 10-13 Network 10-52 Paper feeding 10-32 Printing 10-47 Sending/R
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving 4 Printing and Scanning Previous Next V View Settings key 1-6 VOLUME CONTROL 11-4, 11-6 Z Zoom ratio Preset zoom 3-5 Zoom designation 3-6 5 Network 6 Remote UI 7 System Manager Settings 8 Maintenance 9 Troubleshooting 10 Appendix 11 Table of Contents Index 11-73
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TOP Back Before Using the Machine 1 Document and Paper 2 Copying 3 Sending and Receiving CANON INC. 4 Printing and Scanning 5 Network 6 Remote UI 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.