0 Ot¯ imageCLASS 2300 Sending Guide
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. Some of the manuals listed below are only supplied with the Network Model of this machine. Guides with this symbol are printed manuals.
How This Manual Is Organized Chapter 1 Overview Chapter 2 Setting the Network Chapter 3 Setting Up a Mail Account Chapter 4 Checking Settings and Registering Destinations Chapter 5 Transmission and Reception Chapter 6 Appendix Includes Samples, Formats, Error Code Table, the Glossary and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions.
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Legal Notices . . . . . . . . . . . . . . . . . .
Specifying the Maximum Reception Data Size . . . . . . . . . . . . . . . . . . . . . . .3-20 Specifying the Transmission Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-22 Specifying if Received Text is to be Printed . . . . . . . . . . . . . . . . . . . . . . . . . .3-24 Specifying How to Handle a Large Size E-Mail . . . . . . . . . . . . . . . . . . . . . . .3-26 Specifying How to Handle Error Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Error Code Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preface Thank you for purchasing the Canon imageCLASS 2300. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference. How to Use This Manual Symbols Used in This Manual The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety. .
• Function Keys: + (Key Function) Example: 8 F3 Press [F3] (DENSITY) F4 Press [F4] (▲)
Legal Notices Trademarks Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc. Other product and company names herein may be the trademarks of their respective owners. Copyright Copyright 2003 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc.
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Overview 1 CHAPTER This chapter describes the overview of I-Fax (Internet Fax), and what you need to do before using I-Fax. What is I-Fax?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Preparation Before Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
What is I-Fax? 1 Overview I-Fax (Internet Facsimile) enables you to transmit and receive a scanned original document converted to TIFF (Tag Image File Format) image data or PDF (Portable Document Format) as an attachment of an e-mail, to/from any facsimile with I-Fax capability or any personal computer with e-mail through the Internet. I-Fax has two transmission modes: the Simple Mode and the E-Mail Mode. ■ Simple Mode In the Simple Mode, a scanned original document is converted to TIFF (MH) image data.
Preparation Before Use 1. Network Settings 2. Mail Transmission/Reception Settings 3. Registering mail addresses in one-touch speed dialing and coded speed dialing. ■ Network Settings Specify the machine's parameters in the network. To transmit/receive data using I-Fax on the network, specify settings for the TCP/IP communication protocol. (See "Setting the Network," on p. 2-1.) ■ Mail Transmission/Reception Settings Specify settings of a subject, message text, signature, etc.
Overview 1 1-4 Preparation Before Use
Setting the Network 2 CHAPTER This chapter describes how to specify the network settings, such as the IP Address, Subnet Mask, Default Gateway, and so on. Setting the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Automatically Allocating an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Manually Specifying an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the Network Before using I-Fax, it is necessary to specify the following network settings: • IP Address (auto/manual) Mask • Default Gateway • DNS Server Address • DNS Dynamic Setting • Host Name • Domain Name 2 Setting the Network • Subnet IMPORTANT Specified settings become effective after the machine is restarted (when you turn the main power back on). NOTE For the values of the network settings, contact your network administrator.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 SYSTEM SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The SYSTEM SETTINGS menu appears. IMPORTANT When is displayed, input the System Administration ID and the System Password. For how to input the System Administration ID and the System Password, see Chapter 5, "System Manager Settings," in the Reference Guide.
F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 AUTO> ➞ press [OK]. OK 2 Setting the Network The AUTO menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 DHCP>, <02 BOOTP> or <03 RARP> ➞ press [OK]. OK The display for specifying the highlighted IP address allocation protocol appears. F3 7 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. OK The NETWORK SETTINGS menu returns.
Manually Specifying an IP Address This section describes how to manually specify an IP address in the NETWORK SETTINGS menu when an IP address is already allocated, or when you cannot automatically obtain an IP address. To automatically allocate an IP address using DHCP, BOOTP or RARP, see "Automatically Allocating an IP Address," on p. 2-2. Additional Functions 1 Setting the Network 2 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 NETWORK SETTINGS> ➞ press [OK]. OK 2 Setting the Network The NETWORK SETTINGS menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 IP ADDRESS AUTO.> ➞ press [OK]. OK The IP ADDRESS AUTO. menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 FIXED> ➞ press [OK]. OK The NETWORK SETTINGS menu returns. F3 F4 6 Press [F3] (▼) or [F4] (▲) to highlight <02 IP ADDRESS> ➞ press [OK].
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 7 Input an IP address using the numeric keys ➞ press [OK]. Specify the IP address for the machine with 4 numbers delimited by periods (.) (from 0 to 255). 0 Input Example: 192.168.0.215 OK Setting the Network 2 The NETWORK SETTINGS menu returns. NOTE F2 F3 • You can move the cursor by pressing ( ) or ( ). • If a number has been previously input, press C (Clear) before entering a new number.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 SYSTEM SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option Setting the Network 2 The SYSTEM SETTINGS menu appears. IMPORTANT When is displayed, input the System Administration ID and the System Password. For how to input the System Administration ID and the System Password, see Chapter 5, "System Manager Settings," in the Reference Guide.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 5 Input a subnet mask using the numeric keys ➞ press [OK]. Input Example: 255.255.255.0 0 OK 2 Setting the Network The NETWORK SETTINGS menu returns. NOTE F2 F3 • You can move the cursor by pressing ( ) or ( ). • If a number has been previously input, press C (Clear) before entering a new number. 6 Reset Press [Reset] to return to the Basic Features screen.
The SYSTEM SETTINGS menu appears. IMPORTANT When is displayed, input the System Administration ID and the System Password. For how to input the System Administration ID and the System Password, see Chapter 5, "System Manager Settings," in the Reference Guide. 3 F3 2 Setting the Network F4 Press [F3] (▼) or [F4] (▲) to highlight <03 NETWORK SETTINGS> ➞ press [OK]. OK The NETWORK SETTINGS menu appears.
6 Reset Press [Reset] to return to the Basic Features screen. Specifying a DNS Server Address This section describes how to input a DNS server address. 1 2 Press [Additional Functions]. Setting the Network Additional Functions The ADDITIONAL FUNCTIONS menu appears. F3 F4 OK 2 Press [F3] (▼) or [F4] (▲) to highlight <06 SYSTEM SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. F3 (▼) or F4 (▲), the next or previous menu option The SYSTEM SETTINGS menu appears.
3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 NETWORK SETTINGS> ➞ press [OK]. OK 2 Setting the Network The NETWORK SETTINGS menu appears. 4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 DNS SERVER ADD.> ➞ press [OK]. OK The display for entering the DNS server address appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 5 Input a DNS server address using the numeric keys ➞ press [OK]. Input Example: 192.168.1.
Specifying DNS Dynamic Setting Specify whether the DNS will automatically update in case it is changed. Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 SYSTEM SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK Setting the Network 2 F3 (▼) or F4 (▲), the next or previous menu option The SYSTEM SETTINGS menu appears.
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 DNS DYNAMIC SET> ➞ press [OK]. OK 2 Setting the Network The DNS DYNAMIC SET menu appears. 5 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. OK The NETWORK SETTINGS menu returns. 6 Reset Press [Reset] to return to the Basic Features screen. Specifying a Host Name This section describes how to specify a Host Name. Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 SYSTEM SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The SYSTEM SETTINGS menu appears. IMPORTANT When is displayed, input the System Administration ID and the System Password. For how to input the System Administration ID and the System Password, see Chapter 5, "System Manager Settings," in the Reference Guide.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 5 Input a Host Name using the numeric keys ➞ press [OK]. Input Example: HOST_NAME F4 Press (Input Mode) to change the input mode according to the characters you need to enter. (See Chapter 2, "Basic Operations," in the Reference Guide.) 0 OK Setting the Network 2 The NETWORK SETTINGS menu returns. 6 Reset Press [Reset] to return to the Basic Features screen.
IMPORTANT When is displayed, input the System Administration ID and the System Password. For how to input the System Administration ID and the System Password, see Chapter 5, "System Manager Settings," in the Reference Guide. 3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 NETWORK SETTINGS> ➞ press [OK]. 2 The NETWORK SETTINGS menu appears. 4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <08 DOMAIN NAME> ➞ press [OK].
Setting the Network 2 2-18 Setting the Network
Setting Up a Mail Account 3 CHAPTER This chapter describes the procedures to set up the mail user and the SMTP/POP3 server. Specifying Mail Basic Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Registering an SMTP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3 Registering a POP3 Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Specifying Mail Basic Items This section describes procedures for specifying I-Fax transmitting and receiving conditions. You can specify the following items in MAIL USER SETTINGS: Item Setting Up a Mail Account 3 3-2 Description 01 SMTP SERVER Register a SMTP server address. 02 POP3 SERVER Register a POP3 server address. Setting 03 EMAIL RX PROTOCOL Specify a reception protocol. 'POP3*', 'SMTP' 04 CHECK INTERVAL Specifying a checking interval (in minutes) of POP3 mail.
Item Description Setting 14 ADDRESS FORMAT Specify a mail address format. 'NAME
*', 'ADDRESS (NAME)', 'ADDRESS ONLY' 15 PRINT MAIL HEADER Specify whether the mail header (including date and subject) is to be printed. 'OFF*', 'ON' An asterisk (*) indicates the default setting. Registering an SMTP Server 3 Additional Functions 1 Setting Up a Mail Account If you transmit and receive I-Fax using an SMTP (Simple Mail Transfer Protocol) server, you need to register the SMTP server address.3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <08 LAN SETTINGS> ➞ press [OK]. OK The LAN SETTINGS menu appears. 4 F3 3 Setting Up a Mail Account F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. 5 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 SMTP SERVER> ➞ press [OK]. OK The display for entering the SMTP server address appears. @.
NOTE You can input an IP address as well as an SMTP server address. 7 Reset Press [Reset] to return to the Basic Features screen. Registering a POP3 Server If you receive I-Fax using a POP3 (Post Office Protocol 3) server, register a POP3 server address. 3 Additional Functions 1 Setting Up a Mail Account NOTE If you use an SMTP server for both transmission and reception, it is not necessary to register a POP3 server. Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears.
3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <08 LAN SETTINGS> ➞ press [OK]. OK The LAN SETTINGS menu appears. 4 F3 3 Setting Up a Mail Account F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. 5 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 POP3 SERVER> ➞ press [OK]. OK The display for entering the POP3 server address appears. @.
NOTE You can input an IP address as well as a POP3 server address. 7 Reset Press [Reset] to return to the Basic Features screen. Specifying a Mail Reception Protocol Specify whether the machine is to receive I-Fax via an SMTP server or a POP3 server. 3 Additional Functions 1 Setting Up a Mail Account NOTE The default setting is 'POP3'. Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 F4 OK 2 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK].
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <08 LAN SETTINGS> ➞ press [OK]. OK The LAN SETTINGS menu appears. F3 3 4 Setting Up a Mail Account F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 EMAIL RX PROTOCOL> ➞ press [OK]. OK The EMAIL RX PROTOCOL menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 POP3> or <02 SMTP> ➞ press [OK].
Specifying a POP3 Mail Check Interval Specify a POP3 mail check interval (in minutes). NOTE The default setting is '0 (minutes)'. 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK 3 F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears. F3 F4 3 Press [F3] (▼) or [F4] (▲) to highlight <08 LAN SETTINGS> ➞ press [OK].
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. F3 3 5 Setting Up a Mail Account F4 Press [F3] (▼) or [F4] (▲) to highlight <04 CHECK INTERVAL> ➞ press [OK]. OK The display for entering the check interval time appears. F2 6 F3 Press [F2] (-) or [F3] (+) to specify an interval (in minutes) for periodically checking mail ➞ press [OK]. OK The MAIL USER SETTING menu returns.
Specifying the Number of Retries Specify the number of retries for reconnecting to the network after failure. NOTE The default setting is '2 (times)'. 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK 3 F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. F3 3 5 Setting Up a Mail Account F4 Press [F3] (▼) or [F4] (▲) to highlight <05 RETRY> ➞ press [OK]. OK The display for entering the number of retries appears. F2 6 F3 Press [F2] (-) or [F3] (+) to specify the number of retries ➞ press [OK]. OK The MAIL USER SETTING menu returns. NOTE • You can specify the number of retries from 0 to 5.
Specifying a Retry Interval Specify a retry interval (in minutes) to reconnect to the network after failure. NOTE The default setting is '2 (minutes)'. 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK 3 F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. F3 3 5 Setting Up a Mail Account F4 Press [F3] (▼) or [F4] (▲) to highlight <06 RETRY INTERVAL> ➞ press [OK]. OK The display for entering the retry interval appears. F2 6 F3 Press [F2] (-) or [F3] (+) to specify a retry interval (in minutes) ➞ press [OK]. OK The MAIL USER SETTING menu returns. NOTE • You can specify a retry interval from 1 to 60 (minutes).
Specifying the Time Zone Specify the time zone of the machine. Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears. F3 F4 3 Press [F3] (▼) or [F4] (▲) to highlight <08 LAN SETTINGS> ➞ press [OK]. OK The LAN SETTINGS menu appears.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. F3 3 5 Setting Up a Mail Account F4 Press [F3] (▼) or [F4] (▲) to highlight <07 TIME ZONE SETTING> ➞ press [OK]. OK The TIME ZONE SETTING menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to specify one of the thirty (30) time zones ➞ press [OK]. OK The MAIL USER SETTING menu returns. NOTE Settings of the Time Zone are based on Greenwich Mean Time.
Specifying a Port Number Specify a connection port number for each item. NOTE • The default settings are '25' for SMTP and '110' for POP3. • It is recommended to use the machine with the default settings. 1 Press [Additional Functions]. 3 The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. F3 3 5 Setting Up a Mail Account F4 Press [F3] (▼) or [F4] (▲) to highlight <08 PORT NO.> ➞ press [OK]. OK The PORT NO. (port number) menu is displayed, and <01 SMTP TX> is highlighted. OK 6 Press [OK]. The display for entering the port number for SMTP TX appears. F2 F3 7 Press [F2] (-) or [F3] (+) to specify a port number ➞ press [OK]. OK The PORT NO. menu returns.
NOTE • You can specify a port number from 00001 to 65535. • You can specify a port number using the numeric keys. F3 8 F4 OK Press [F3] (▼) or [F4] (▲) to highlight <02 POP3 RX> or <03 SMTP RX> ➞ press [OK]. ● If you highlight <02 POP3 RX>: ❑ The display for entering the port number for POP3 RX appears. ❑ Press [F2] (-) or [F3] (+) to specify a port number ➞ press [OK]. F2 3 Setting Up a Mail Account F3 OK The PORT NO. menu returns. NOTE • You can specify a port number from 00001 to 65535.
Specifying the Maximum Reception Data Size Specify the maximum reception data size, in kilobytes. NOTE The default setting is '1000 (KB)'. Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Setting Up a Mail Account 3 F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. 5 F4 3 Press [F3] (▼) or [F4] (▲) to highlight <09 MAX. RX DATA SIZE> ➞ press [OK]. OK The display for entering the maximum reception data size appears. F2 6 F3 Press [F2] (-) or [F3] (+) to input the maximum reception data size (in kilobytes) ➞ press [OK]. OK The MAIL USER SETTING menu returns. NOTE • You can specify the maximum reception data size from 0 to 9999.
Specifying the Transmission Mode Specify the transmission mode of I-Fax. NOTE The default setting is 'SIMPLE MODE'. Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Setting Up a Mail Account 3 F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <10 TX MODE> ➞ press [OK]. OK The TX MODE menu appears. F3 F4 6 Press [F3] (▼) or [F4] (▲) to highlight <01 SIMPLE MODE> or <02 E-MAIL MODE> ➞ press [OK]. OK ● If you select the <01 SIMPLE MODE>: ❑ The MAIL USER SETTING menu returns. ● If you select the <02 E-MAIL MODE>: ❑ The IMAGE FORMAT menu appears.
7 Reset Press [Reset] to return to the Basic Features screen. Specifying if Received Text is to be Printed Specify whether message text is to be printed when received images have message text. • If you specify 'ON', message text will always be printed. • If you specify 'AUTO', whether message text will be printed depends on the format of the received message. • If you specify 'OFF', message text will not be printed. Setting Up a Mail Account 3 NOTE The default setting is 'AUTO'.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <08 LAN SETTINGS> ➞ press [OK]. OK The LAN SETTINGS menu appears. 4 F4 3 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <11 RX TEXT PRINT> ➞ press [OK]. OK The RX TEXT PRINT menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON>, <02 AUTO> or <03 OFF> ➞ press [OK]. OK The MAIL USER SETTING menu returns.
Specifying How to Handle a Large Size E-Mail Specify whether mail is to be left on a server when it is larger than the specified size. NOTE The default setting is 'LEAVE ON SERVER'. Additional Functions 1 3 Press [Additional Functions]. Setting Up a Mail Account The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <12 LARGE MAIL> ➞ press [OK]. OK The LARGE MAIL menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to specify <01 LEAVE ON SERVER> or <02 ERASE FROM SERVER> ➞ press [OK]. OK The MAIL USER SETTING menu returns. Reset 7 Press [Reset] to return to the Basic Features screen.
Specifying How to Handle Error Mail Specify whether error mail is to be left on the server. NOTE The default setting is 'LEAVE ON SERVER'. Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Setting Up a Mail Account 3 F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <13 ERROR MAIL> ➞ press [OK]. OK The ERROR MAIL menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 LEAVE ON SERVER> or <02 ERASE FROM SERVER> ➞ press [OK]. OK The MAIL USER SETTING menu returns. Reset 7 Press [Reset] to return to the Basic Features screen.
Specifying a Mail Address Format Specify a mail address display format for transmitting and receiving e-mail. NOTE The default setting is 'NAME
'. Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Setting Up a Mail Account 3 F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears.F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. 5 F4 3 Press [F3] (▼) or [F4] (▲) to highlight <14 ADDRESS FORMAT> ➞ press [OK]. OK The ADDRESS FORMAT menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight a mail address format ➞ press [OK]. OK The MAIL USER SETTING menu returns. Reset 7 Press [Reset] to return to the Basic Features screen.
Specifying Mail Header Printing Specify whether a mail header (including date and title) is to be printed. NOTE The default setting is 'OFF'. Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Setting Up a Mail Account 3 F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MAIL USER SETTING> ➞ press [OK]. OK The MAIL USER SETTING menu appears. 5 F4 3 Press [F3] (▼) or [F4] (▲) to highlight <15 PRINT MAIL HEADER> ➞ press [OK]. OK The PRINT MAIL HEADER menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. OK The LAN SETTINGS menu returns. Reset 7 Press [Reset] to return to the Basic Features screen.
Registering a Mail Address This section describes how to register a mail address and name of a mail sender. Up to five mail addresses can be registered. Additional Functions Setting Up a Mail Account 3 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 E-MAIL ADD SETTNG> ➞ press [OK]. OK The display for highlighting a mail address appears. 5 F4 3 Press [F3] (▼) or [F4] (▲) to highlight any number under which you register a mail address ➞ press [OK]. Setting Up a Mail Account F3 OK The E-MAIL ADD SETTNG menu appears. NOTE • Register the default mail address as the value under '01'. • Up to five mail addresses can be registered.
OK 7 Press [OK]. The display for entering the e-mail address appears. @. Setting Up a Mail Account 3 ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 8 Input a mail address using the numeric keys ➞ press [OK]. Input Example: system@europe.com For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. 0 OK The SMTP SETTINGS menu returns. <02 NAME> is highlighted. OK 9 Press [OK]. The display for entering the name appears.
The SMTP SETTINGS menu returns. The 03 OPTIONAL SETTING menu is highlighted. OK 11 Press [OK]. If you select '01 OFF', the SMTP SETTINGS menu returns. To continue registering another e-mail address option, repeat the above procedure from step 5. If you select '02 ON', the OPTIONAL SETTING menu appears. Proceed to "Specifying Optional Settings for Transmitting Mail," on p. 3-38. The OPTIONAL SETTING menu appears. Reset 12 Press [Reset] to return to the Basic Features screen.
Specifying Optional Settings for Transmitting Mail This section describes how to specify the optional settings for transmitting mail. You can specify the following items as options. Item Setting Up a Mail Account 3 Description 01 REPLY ADDRESS Enter a mail address for the reply mail destination. 02 SUBJECT 'AUTO*', 'FIXED' Specify whether a subject is automatically set or a fixed subject. If you specify 'FIXED', enter a subject.
Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears. F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <08 LAN SETTINGS> ➞ press [OK]. OK The LAN SETTINGS menu appears. F3 F4 4 Press [F3] (▼) or [F4] (▲) to highlight <02 E-MAIL ADD SETTNG> ➞ press [OK].
F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight any number under which you register a mail address ➞ press [OK]. OK The E-MAIL ADD SETTNG menu appears. NOTE • Register the default mail address as the value under '01'. • Up to five mail addresses can be registered. Setting Up a Mail Account 3 F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 SMTP SETTINGS> ➞ press [OK]. OK The SMTP SETTINGS menu appears. F3 7 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL SETTING> ➞ press [OK].
The display for entering the reply mail address appears. ABC DEF 1 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 0 OK 9 Input a reply mail address using the numeric keys ➞ press [OK]. Input Example: administrator@europe.com For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. 3 Setting Up a Mail Account @. GHI The OPTIONAL SETTING menu returns. <02 SUBJECT> is highlighted. OK 10 Press [OK]. The SUBJECT menu appears.
● If you select <02 FIXED>: ❑ Press [OK]. OK The display for entering the subject appears. @. ABC ❑ Input a subject ➞ press [OK]. DEF 1 2 3 GHI JKL MNO For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 0 OK Setting Up a Mail Account 3 The OPTIONAL SETTING menu returns. <03 MESSAGE TEXT> is highlighted. NOTE You can input up to 60 characters in the ALPHA INPUT or NUMBER INPUT mode.
● If you select <02 ON>: ❑ Press [OK]. OK The display for entering the message text appears. ABC DEF 1 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS ❑ Input message text ➞ press [OK]. For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. 0 OK 3 Setting Up a Mail Account @. GHI The OPTIONAL SETTING menu returns. <04 SIGNATURE> is highlighted. NOTE You can input up to 250 characters in the ALPHA INPUT or NUMBER INPUT mode.
● If you select <02 ON>: ❑ Press [OK]. OK The display for entering the signature appears. @. ABC ❑ Input a signature ➞ press [OK]. DEF 1 2 3 GHI JKL MNO For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 0 OK Setting Up a Mail Account 3 The OPTIONAL SETTING menu returns. <05 PRIORITY> is highlighted. NOTE You can input up to 120 characters in the ALPHA INPUT or NUMBER INPUT mode.
OK 18 Press [OK]. The RX CONFIRMATION menu appears. F4 19 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. OK The OPTIONAL SETTING menu returns. <07 AUTO LINE WRAP> is highlighted. OK 20 Press [OK]. The AUTO LINE WRAP menu appears. F3 21 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON>. F4 ● If you select <01 OFF>: OK ❑ Press [OK]. The E-MAIL ADD SETTNG menu returns.
● If you select <02 ON>: OK ❑ Press [OK]. The display for entering the number of characters to be wrapped appears. F2 F3 ❑ Press [F2] (-) or [F3] (+) to specify the number of characters to be wrapped ➞ press [OK]. OK Setting Up a Mail Account 3 The E-MAIL ADD SETTNG menu returns. NOTE • You can specify the number of characters from 20 to 99. • You can specify the number of characters using the numeric keys. Reset 3-46 22 Press [Reset] to return to the Basic Features screen.
Setting to Receive Mail Via a POP3 Server This section describes the necessary setting procedure to receive mail via a POP3 server. 1 Press [Additional Functions]. 3 The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The FAX SETTINGS menu appears. F3 F4 3 Press [F3] (▼) or [F4] (▲) to highlight <08 LAN SETTINGS> ➞ press [OK].
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 E-MAIL ADD SETTNG> ➞ press [OK]. OK The display for highlighting a mail address appears. F3 3 5 Setting Up a Mail Account F4 Press [F3] (▼) or [F4] (▲) to highlight any number under which you register a mail address ➞ press [OK]. OK The E-MAIL ADD SETTNG menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 POP3 SETTINGS> ➞ press [OK]. OK The POP3 SETTINGS menu appears. <01 POP3 ACCOUNT> is highlighted. OK 7 Press [OK].
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 8 Input the identifier for the POP3 account ➞ press [OK]. For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. 0 OK The POP3 SETTINGS menu returns. <02 POP3 PASSWORD> is highlighted. Setting Up a Mail Account 3 NOTE Input an identifier using the numeric keys. OK 9 Press [OK]. The display for entering the POP3 password appears. @.
Setting Up a Mail Account 3 3-50 Setting to Receive Mail Via a POP3 Server
Checking Settings and Registering Destinations 4 CHAPTER This chapter describes various methods for checking settings, and registering destinations, such as for mail address and FTP Server. Checking Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Checking the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2 Checking by the User Data List . . . . . . . . . . .
Checking Settings This section describes how to check the settings of the IP address, network, and mail account. You can check the settings with the machine's display or by printing the user data list. Checking the IP Address Checking Settings and Registering Destinations 4 You can check the currently operating IP address, subnet mask, default gateway, etc., on the machine's display.
IMPORTANT When is displayed, input the System Administration ID and the System Password. For how to input the System Administration ID and the System Password, see Chapter 5, "System Manager Settings," in the Reference Guide. F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 NETWORK SETTINGS> ➞ press [OK]. OK F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <09 VIEW IP ADDRESS> ➞ press [OK].
Checking by the User Data List You can check settings of the network and mail account by printing the user data list. For an output example of a user data list, see Chapter 14, "Appendix," in the Facsimile Guide. FAX 1 Press [FAX]. The fax indicator lights up, and the machine displays the Fax Basic Features screen. Checking Settings and Registering Destinations 4 2 Open all three one-touch speed dialing panels ➞ press [Report]. Report The REPORT menu appears.
Registering Destinations (Mail Addresses) You can register mail addresses for destinations in one-touch speed dialing and coded speed dialing. Registering Mail Addresses for One-Touch/Coded Speed Dialing You can register up to 63 destinations for one-touch speed dialing, and 137 destinations for coded speed dialing. You can register a mail address and destination name for each one-touch speed dialing or coded speed dialing entry.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 1-TOUCH SPD DIAL> or <02 CODED SPD DIAL> ➞ press [OK]. OK The display for selecting the type of destination for One-Touch or Coded Speed Dialing appears. NOTE Group Dial can only register previously registered One-Touch and Coded Speed Dial destinations. Checking Settings and Registering Destinations 4 F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 E-MAIL ADDRESS> ➞ press [OK].
OK 6 Press [OK]. The display for entering the e-mail address appears. @. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 7 Input a mail address using the numeric keys ➞ press [OK]. 4 0 Checking Settings and Registering Destinations OK The E-MAIL ADDRESS menu returns. <02 NAME> is highlighted. OK 8 Press [OK]. The display for entering a name appears. @.
NOTE • For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. • You can input up to 16 characters in the ALPHA INPUT or NUMBER INPUT mode. OK 10 Press [OK]. The OPTIONAL SETTING menu appears. 4 Checking Settings and Registering Destinations F3 11 If you want to specify an optional setting, press [F3] (▼) or F4 [F4] (▲) to highlight <02 ON> ➞ press [OK]. OK If you do not want to specify an optional setting, highlight <01 OFF> ➞ press (OK).
Specifying Mail Transmitting Conditions When you register a mail address in one-touch speed dialing, you can also register the following transmitting conditions. Description Setting 01 ACCESS CODE Register a 2 to 5 digit access code, 2 to 5 digit so that you can easily specify a destination when transmitting. 02 TX MODE Specify whether transmission mode will be 'SIMPLE MODE', adhering to the common I-Fax standard, or 'E-MAIL MODE', in which you can select one of four image formats.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 ADD. REGISTRATION> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The ADD. REGISTRATION menu appears. F3 4 3 Checking Settings and Registering Destinations F4 Press [F3] (▼) or [F4] (▲) to highlight <01 1-TOUCH SPD DIAL> or <02 CODED SPD DIAL> ➞ press [OK]. OK The display for selecting the type of destination for One-Touch or Coded Speed Dialing appears.
F3 5 F4 OK Press [F3] (▼) or [F4] (▲) to highlight any registration number for one-touch speed dialing or coded speed dialing ➞ press [OK]. If the number has already been registered, the name and phone number of its destination will be displayed. The E-MAIL ADDRESS menu appears. 6 F4 4 Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL SETTING> ➞ press [OK]. OK The OPTIONAL SETTING menu appears. F3 7 Press [F3] (▼) or [F4] (▲) to highlight <02 ON> ➞ press [OK].
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 9 Input an access code using the numeric keys ➞ press [OK]. 0 OK The OPTIONAL SETTING menu returns. <02 TX MODE> is highlighted. OK 10 Press [OK]. Checking Settings and Registering Destinations 4 The TX MODE menu appears. F3 F4 11 Press [F3] (▼) or [F4] (▲) to highlight <01 SIMPLE MODE> or <02 E-MAIL MODE> ➞ press [OK].
The OPTIONAL SETTING menu returns. <03 TX FILE NAME> is highlighted. OK 12 Press [OK]. The TX FILE NAME menu appears. 13 Press [F3] (▼) or [F4] (▲) to highlight <01 AUTO>, <02 FIXED>, F3 or <03 FIXED + TX TIME> ➞ press [OK]. F4 OK ● If you select <01 AUTO>: ❑ The OPTIONAL SETTING menu returns. <04 TX TIME SETTNG> is highlighted. Proceed to step 14. ● If you select <02 FIXED> or <03 FIXED + TX TIME>: @.
NOTE • For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide. • Input a file name using numeric keys. • If you highlight '01 AUTO', a file name for transmission will be given as follows (Extension will be automatically assigned according to the image data format.): - AAAABBBB.
DEF ABC 1 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 16 Input the transmission start time using the numeric keys ➞ press [OK]. 0 OK The TX TIME SETTNG menu returns. NOTE • Input the transmission start time in 24-hour notation (00:00 to 23:59). • If you make a mistake when inputting time, return to the beginning of the incorrect number and overwrite it with the correct number. Press C (Clear) to start inputting from the beginning.
The display for highlighting a registration number returns. NOTE The sender names need to have been registered beforehand. For details on how to register sender names, see Chapter 1, "Before You Use the Fax Functions," in the Facsimile Guide. Reset 21 Press [Reset] to return to the Basic Features screen.
Registering Destinations (FTP Server) You can register an FTP server name in one-touch speed dialing and coded speed dialing. Registering FTP Server Name for One-Touch/Coded Speed Dialing Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 F4 OK 2 Press [F3] (▼) or [F4] (▲) to highlight <04 ADD. REGISTRATION> ➞ press [OK]. Each time you press becomes highlighted. F3 (▼) or F4 (▲), the next or previous menu option The ADD. REGISTRATION menu appears.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 1-TOUCH SPD DIAL> or <02 CODED SPD DIAL> ➞ press [OK]. OK F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FTP SERVER> ➞ press [OK]. OK Screen Example: Registering an FTP server for one-touch speed dialing. Checking Settings and Registering Destinations 4 The display for highlighting a registration number appears.
The display for entering the FTP server name appears. @. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 7 Input an FTP server name using the numeric keys ➞ press [OK]. 0 OK The FTP SERVER menu returns. <02 NAME> is highlighted. 4 OK 8 Checking Settings and Registering Destinations NOTE You can also input an IP address for the FTP server instead of an FTP server name. Press [OK]. The display for entering the name appears. @.
OK 10 Press [OK]. The display for entering the login name appears. @. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 4 11 Input a login name using the numeric keys ➞ press [OK]. 0 Checking Settings and Registering Destinations OK The FTP SERVER menu returns. <04 PASSWORD> is highlighted. NOTE • For details on how to input characters, see Chapter 2, "Basic Operations," in the Reference Guide.
<05 UPLOAD DIRECTORY> is highlighted. OK 14 Press [OK]. The display for entering the upload directory appears. ABC DEF 1 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 15 Input an upload directory for the image using the numeric keys ➞ press [OK]. 4 0 OK The FTP SERVER menu returns. <06 OPTIONAL SETTING> is highlighted. NOTE • If you do not specify a folder for uploading an image, the default folder at the time of login will be used as the upload folder.
If you highlight <01 OFF>, the screen for registering FTP SERVER returns. To continue registering other one-touch speed dialing, repeat the above procedure from step 5. If you highlight <02 ON>, the OPTIONAL SETTING menu appears. Proceed to "Specifying Settings for Transmitting Mail to an FTP Server," on p. 4-22. In the OPTIONAL SETTING menu, you can specify optional settings, including Access Code, Put File Name, Image Format, Control Port Number, Use Control File, TX Time Setting, and Sender Name.
Item Description 06 TX TIME SETTNG If you specify the transmission start time, the document stored in the memory will be transmitted at that specified time. 07 SENDER NAME If you register the sender name, documents will be transmitted with the registered sender name attached. Setting 00:00 to 23:59 An asterisk (*) indicates the default setting. Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 ADD.
NOTE Group Dial can only register previously registered One-Touch and Coded Speed Dial destinations. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FTP SERVER> ➞ press [OK]. OK Screen Example: Registering an FTP server for one-touch speed dialing. 4 Checking Settings and Registering Destinations The display for highlighting a registration number appears. F3 5 F4 OK Press [F3] (▼) or [F4] (▲) to highlight any registration number for one-touch speed dialing or coded speed dialing ➞ press [OK].
7 F3 Press [F3] (▼) or [F4] (▲) to highlight <02 ON> ➞ press [OK]. F4 OK The OPTIONAL SETTING menu appears. 8 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ACCESS CODE> ➞ press [OK]. OK The display for entering the access code appears. @. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 9 Input an access code using the numeric keys ➞ press [OK]. 0 OK The OPTIONAL SETTING menu returns. <02 PUT FILE NAME> is highlighted. OK 10 Press [OK].
11 Press [F3] (▼) or [F4] (▲) to highlight <01 AUTO>, <02 FIXED>, F3 or <03 FIXED + TX TIME> ➞ press [OK]. F4 OK ● If you select <01 AUTO>: ❑ The OPTIONAL SETTING menu returns. Proceed to step 12. ● If you select <02 FIXED> or <03 FIXED + TX TIME>: Checking Settings and Registering Destinations 4 @. ABC ❑ The display for entering the file name appears. Input a file name ➞ press [OK].
OK 12 Press [OK]. The IMAGE FORMAT menu appears. F3 F4 13 Press [F3] (▼) or [F4] (▲) to highlight the image format to be attached to an e-mail ➞ press [OK]. OK Checking Settings and Registering Destinations 4 The OPTIONAL SETTING menu returns. <04 CONTROL PORT NO.> is highlighted. OK 14 Press [OK]. The display for entering the control port number appears.
F2 15 Press [F2] (-) or [F3] (+) to decrease or increase for specifying F3 a port number ➞ press [OK]. OK You can also specify a port number using the numeric keys. The OPTIONAL SETTING menu returns. NOTE Leave the USE CONTROL FILE setting '01 OFF'. This function is not available in this model. Checking Settings and Registering Destinations 4 F3 F4 16 Press [F3] (▼) or [F4] (▲) to highlight <06 TX TIME SETTNG> ➞ press [OK]. OK The TX TIME SETTNG menu appears.
DEF ABC 1 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 18 Input the transmission start time using the numeric keys ➞ press [OK]. 0 OK The TX TIME SETTNG menu returns. NOTE • Input the transmission start time in 24-hour notation (00:00 to 23:59). • If you make a mistake when inputting time, return to the beginning of the incorrect number and overwrite it with the correct number. Press C (Clear) to start inputting from the beginning.
NOTE The sender names need to have been registered beforehand. For details on how to register sender names, see Chapter 1, "Before You Use the Fax Functions," in the Facsimile Guide. Reset 23 Press [Reset] to return to the Basic Features screen.
Transmission and Reception 5 CHAPTER This chapter describes the various procedures of transmission and reception. I-Fax Transmission and Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Transmitting I-Fax by One-Touch Speed Dialing, Coded Speed Dialing, or Access Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Manual I-Fax Transmitting . . . . . . . . . . . . . . . . . .
I-Fax Transmission and Reception This section describes how to transmit and receive mail with the I-Fax functions of the machine. Transmitting I-Fax by One-Touch Speed Dialing, Coded Speed Dialing, or Access Code This section describes the basic procedure to transmit mail by one-touch speed dialing, coded speed dialing, or access code. For sequential broadcasting, specify mail addresses to register in a mailing list using one-touch speed dialing keys, coded speed dialing codes, or access codes.
Line/Mail 2 Press [Line/Mail] to display . The machine is ready to transmit. 3 Place a document. NOTE For details on how to place a document, see Chapter 3, "Basic Sending," in the Facsimile Guide. OK 4 Specify the transmitting conditions ➞ press [OK]. NOTE To specify a sender name, open all three one-touch speed dialing panels, then press [TTI Selector] and select a sender name. When you do not specify a sender name, the mail will be sent under the name registered in '01'.
6 Start Press [Start]. The machine scans the document. NOTE • To cancel transmitting, press (Stop) while scanning the document or while on standby for transmitting. You cannot cancel while transmitting, even if you press (Stop). • If the machine fails to transmit due to transmitting error, etc., it will retransmit for the number of times specified in RETRY of the MAIL USER SETTING menu. In this case, the retry interval will be as specified in RETRY INTERVAL of the MAIL USER SETTING menu.
3 Place a document. NOTE For details on how to place a document, see Chapter 3, "Basic Sending," in the Facsimile Guide. 4 Specify the transmitting conditions ➞ press [OK]. NOTE To specify a sender name, open all three one-touch speed dialing panels, then press [TTI Selector] and select a sender name. When you do not specify a sender name, the mail will be sent under the name registered in '01'. @.
Receiving I-Fax If you set EMAIL RX PROTOCOL to SMTP on the MAIL USER SETTING menu, or set EMAIL RX PROTOCOL to POP3 and specify an interval in the CHECK INTERVAL menu, the machine will automatically receive mail. (See "Specifying Mail Basic Items," on p. 3-2.) If you set EMAIL RX PROTOCOL to POP3 in the MAIL USER SETTING menu, you can also receive mail manually. (See "Specifying Mail Basic Items," on p. 3-2.) This section describes the procedure to manually receive mail. 1 FAX Press [FAX].
4 Press [Start]. The machine receives mail. NOTE • To cancel receiving mail, press (Stop). When "CANCEL DURING TX/RX?" is displayed, press (OK). • If data size of the transmitted mail is larger than that specified at MAX. RX DATA SIZE of the MAIL USER SETTING menu, the machine will not receive that mail, and skips to the next mail. (See "Specifying Mail Basic Items," on p. 3-2.
Transmitting to an FTP Server This section describes the procedure to transmit a document to an FTP server. Transmitting to an FTP Server The document to be transmitted to an FTP server will be converted to TIFF image or PDF format data according to the mode specified in TX MODE of the MAIL USER SETTING menu. Transmission and Reception 5 1 FAX Press [FAX]. The fax indicator lights up, and the Fax Basic Features screen appears. Line/Mail 2 Press [Line/Mail] to display .
NOTE To specify a sender name, open all three one-touch speed dialing panels, then press [TTI Selector] and select a sender name. When you do not specify a sender name, the mail will be sent under the sender name registered in '01'. 01 4 63 Specify an FTP server destination with one-touch speed dialing, coded speed dialing, or access code. Coded Dial NOTE You cannot specify an FTP server destination using the numeric keys. 5 Press [Start]. The machine scans the document.
Types and Usage of Memory Boxes You can use the Relay Box and Transfer Box with I-Fax transmission and reception and FTP transmission. The use of these memory boxes is the same as that of normal fax functions. (See Chapter 6, "Memory Features," in the Facsimile Guide.) NOTE • The destination can receive mail from either other facsimiles or other I-Fax compatible facsimiles. • Relay Transmitting and Transferring destination can transmit mail to any other I-Fax compatible facsimile or to an FTP server.
Appendix 6 CHAPTER Samples and Formats. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Report Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Image Transmission Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3 Transmission Format of Message Text and Signature . . . . . . . . . . . . . . . . . .
Samples and Formats Report Samples Transmission and reception results of I-Fax, and transmission results to an FTP server will be displayed in the Transmission Mode column. The following is a sample of the Activity Report. NOTE "OK" will not be displayed in the RESULT column as the result of transmitting of an I-Fax/ e-mail. This is because the machine can only confirm that a server has received the I-Fax/e-mail, but cannot confirm if the other party has received it.
Image Transmission Format When relaying or transferring a received image, its resolution and data size will vary according to the transmission mode of the destination, as listed below: Transmission Mode When Relaying and Transferring Destination Fax I-Fax (Simple Mode) Resolution: Depends on the destination machine's reception resolution. Size: Depends on the destination machine's paper size.
Transmission Format of Message Text and Signature When relaying or transferring message text and/or signature attached to your received image, its format will vary according to the reception mode of a destination, as listed below: Transmission Mode When Relaying and Transferring Fax Destination 6 Fax - I-Fax (Simple Mode) - - FTP - I-Fax (Simple Mode) Transmit after Transmit as converting to text data. image data. Transmit as Transmit as text data. text data.
Error Code Table If an error occurs when transmitting or receiving an I-Fax, an error code will be displayed on each report. This section describes specific error displays of I-Fax. When a transmitting job is not completed properly, the completion code is printed on the RESULT column of the Activity Report or the TX Report. Take the recommended solution procedure that corresponds to the completion code.
Completion Code Solution #0753 -An error occurs in TCP/IP when transmitting to the FTP server, transmitting e-mail, and/or I-Fax transmission/ reception. (Error of Socket, Select, etc.) -Check the network cable and connector conditions. -If the machine does not work properly after those conditions are adjusted, restart the machine. #0801 -A timeout error occurs during communication with the SMTP server to transmit an e-mail, or to transmit/receive I-Fax, due to a problem with the server.
Meaning Solution #0810 -A connection error for the POP3 server occurs when receiving I-Fax. -The POP3 server returned an error message during the POP3 connection. -A timeout error occurs during connection with the POP3 server due to the server's problem. -Check the POP3 server name settings in Additional Functions. -Check that the POP3 server works properly. -Check the network conditions. #0812 -A password error occurs when the POP3 server's user authentication to receive I-Fax.
Completion Code Solution #0829 -The received image exceeds -If the server is set up to the maximum size the keep error messages, machine can receive. allocate more space for incoming mail or retrieve the file with another computer. -If the server is not set up to keep error messages or is set to the SMTP receiving mode, allocate more space for incoming mail and ask the sender to re-send the image.
Glossary B BOOTP BOOTstrap Protocol. A protocol that enables a client machine to automatically obtain network setup information from a server over a TCP/IP network. BOOTP enables a client to automatically locate such information as the host name, domain name, and IP address, so that it is not necessary to create these items manually. D Delimiter A special character that separates individual items in a program or set of data. Dynamic Host Configuration Protocol.
E E-mail Mode A scanned original document is converted to PDF, TIFF (MMR [Modified Modified Read]), TIFF (MR [Modified Read]), or TIFF (MH [Modified Huffman]) image data. F FTP (File Transfer Protocol) A client-server protocol allowing a user to transfer files on one computer to and from another computer over a TCP/IP network. FTP also governs the client program with which the user transfers files. G Gateway Address The default address of a network or Web site.
Modified Modified Read (MMR) An adaptation of Modified Read, originally for use in digital machines. Faster than MR. Modified Read (MR) Coding system that horizontally and vertically scans and compresses white and black areas. Faster than MH. P PDF (Portable Document Format) A file format run by Adobe Systems' Acrobat software which is not restricted by device nor resolution.
Subnet Mask SUBNETwork mask. The method used to determine which subgroup, or subnet, an IP address belongs to. On TCP/IP networks, all devices whose IP addresses have the same prefix would belong to the same subnet. Dividing a network into subnets is useful for both security and performance reasons. T TCP/IP (Transmission Control Protocol/Internet Protocol) The protocol used to connect to the Internet and to wide-area networks.
Index A E ACCESS CODE, 4-9, 4-22 EMAIL RX PROTOCOL, 3-2 ADDRESS FORMAT, 3-3 Error Code Table, 6-5 AUTO LINE WRAP, 3-38 ERROR MAIL, 3-2 Automatically Receive Mail, 5-6 Error Mail Handling, 3-28 B F BOOTP, 2-2, 2-4, 6-9 Fax, 6-3 FTP, 6-3, 6-10 6 FTP Server, 1-2, 4-17, 5-8 CHECK INTERVAL, 3-2 Check Settings, 4-2 By the User Data List, 4-4 Appendix C G Gateway Address, 6-10 IP Address, 4-2 Coded Speed Dialing, 4-5 CONTROL PORT NO.
Specified Manually, 2-5 P PDF, 1-2, 6-11 L POP3, 1-2, 6-11 POP3 Mail Check Interval, 3-9 LARGE MAIL, 3-2 POP3 RX, 3-19 Large Size E-Mail Handling, 3-26 POP3 Server, 3-2, 3-5 PORT NO.
S SENDER NAME, 4-23 Sequential Broadcasting, 5-2, 5-4 SMTP, 1-2, 6-11 SMTP RX, 3-19 SMTP SERVER, 3-2 SMTP Server, 3-3 SMTP TX, 3-18 Subnet Mask, 2-7, 6-12 T TCP/IP, 6-12 TIFF, 1-2, 6-12 Time Zone, 3-15 TIME ZONE SETTING, 3-2 6 Appendix Timer, 1-2 Transfer Box, 5-10 Transmission Format of Text, 6-4 Transmission Mode, 1-2, 3-22 Transmitting I-Fax, 5-2 Access Code, 5-2 Coded Speed Dialing, 5-2 Manually, 5-4 One-Touch Speed Dialing, 5-2 Transmitting Mail, 3-38 Transmitting to FTP Server, 4-22, 5-8 TRIGGER, 5
