0 Ot¯ imageCLASS 2300 Facsimile Guide
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. Some of the manuals listed below are only supplied with the Network Model of this machine. Guides with this symbol are printed manuals.
How This Manual Is Organized Chapter 1 Before You Use the Fax Functions Chapter 2 Speed Dialing Chapter 3 Basic Sending Chapter 4 Additional Sending Features Chapter 5 Receiving Documents Chapter 6 Memory Features Chapter 7 Relay Broadcasting Chapter 8 Confidential Mailboxes Chapter 9 Using Polling Chapter 10 Special Fax Features Chapter 11 Printing Reports and Lists Chapter 12 Troubleshooting Chapter 13 Summary of Important Settings Chapter 14 Appendix Includes report samples, the specifi
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x Legal Notices . . . . . . . . . . . . . . . . . .
Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-20 Access Code Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-26 Using Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-30 One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-30 Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . .
Time Out Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7 TX Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9 Sequential Broadcasting to More Than One Location . . . . . . . . . . . . . . . . . 4-11 Sending Documents to More Than One Location . . . . . . . . . . . . . . . . . . . . 4-11 Printing the Multi TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 6 Memory Features Memory Lock for Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Setting the Memory Lock Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Turning Memory Lock ON/OFF Using the Memory Reception Key . . . . . . . . .6-8 Checking Documents Stored in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-10 Printing a List of Documents in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a Confidential Document with Speed Dialing . . . . . . . . . . . . . . . . . 8-17 Sending a Confidential Document with the Advanced Communication Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-18 Chapter 9 Using Polling What Is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Before You Use Polling Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activity Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-7 Printing the Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-11 Printing the Confidential Reception List . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-12 Printing the List of Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13 Chapter 12 Troubleshooting When Problems Occur . . . . . . . . . . . . . . .
Preface Thank you for purchasing the Canon imageCLASS 2300. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference. How to Use This Manual Symbols Used in This Manual The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety. .
Function Keys: + (Key Function) Example: F3 Press [F3] (DENSITY) F4 Press [F4] (▲) xi
Legal Notices Users in the U.S.A. PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A. Location Supply an suitable table, cabinet, or desk. See the Appendix of the Reference Guide for the unit's dimensions and weight. B. Order Information 1. Only a single telephone line (touch-tone or rotary) is to be used. 2. Order an RJ11-C telephone wall jack (USOC), which should be installed by the telephone company. If the RJ11-C wall jack is not present, telephone/facsimile operation is not possible. 3.
CONNECTION OF THE EQUIPMENT This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company. The REN is used to determine the number of devices that may be connected to a telephone line.
NOTE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, o
Use of a shielded USB cable is required to comply with Class B limits in Subpart B of Part 15 of the FCC Rules. Use of a shielded LAN cable is not required to comply with Class B limits in Subpart B of Part 15 of the FCC Rules. Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you could be required to stop operation of the equipment. Canon U.S.A. Inc. One Canon Plaza, Lake Success, NY 11042, U.S.A. TEL No.
C. Power Requirements The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled. The rated value is 115 volts and 15 amperes. The CA11A modular jack should be relatively close to the power outlet to facilitate installation. Notice This product meets the applicable Industry Canada technical specifications.
Utilisation au Canada CONDITIONS À REMPLIR PRÉALABLEMENT À L'INSTALLATION D'UN TÉLÉCOPIEUR CANON A. Emplacement Prévoir une table, un meuble, ou un bureau suffisamment solide et de taille appropriée (le poids et les dimensions de l'appareil sont indiqués dans la brochure). B. Installation téléphonique 1. Cet appareil peut être installé comme un appareil téléphonique à clavier ou à cadran et doit être raccordé à une seule ligne. 2.
Avant d'installer cet appareil, l'utilisateur doit s'assurer qu'il est permis de le connecter à l'équipement de la compagnie de télécommunication locale et doit installer cet appareil en utilisant une méthode de connexion autorisée. Il se peut qu'il faille étendre la circuiterie intérieure de la ligne individuelle d'abonné, qui a été installée par la compagnie, au moyen d'un jeu de connecteurs homoloqués (rallonge téléphonique).
Trademarks Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc. Other product and company names herein may be the trademarks of their respective owners. Copyright Copyright 2003 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc.
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Before You Use the Fax Functions 1 CHAPTER This chapter explains what you should know before using this machine for faxing, and describes its main features. Overview of the imageCLASS 2300 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Main Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 Control Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview of the imageCLASS 2300 Before You Use the Fax Functions 1 In addition to standard fax transmission and document copying functions, this machine offers you a variety of other features in accordance with your needs. Main Features ■ Various Fax Features When sending, you can set the document resolution, image quality and contrast suitable to the original. (See "Adjusting the Resolution, Density, and Image Quality," on p. 3-12.) You can select from Book, Memory, or Direct Sending.
By specifying the ITU-T subaddress and password, you can perform a highly confidential transaction. (See "Sending a Document with a Subaddress/Password," on p. 4-19.) ■ Monitoring Transactions and Checking Settings You can check a list of documents being sent or waiting to be sent by simply pressing [Monitor]. (See "Checking Transaction Results," on p. 3-38.
i Directory key Press to search for fax/telephone numbers by the name under which they are registered for speed dialing and then use the number for dialing. j Coded Dial key Press this key and a three-digits code to dial a fax/telephone number that you have registered for coded speed dialing. Before You Use the Fax Functions 1 k Hook key Press to activate or deactivate the telephone line.
One-Touch Speed Dialing Panels Open 1 3 2 Delayed Advanced Transmission Communication 5 4 Transfer 7 6 Memory Reception Delete 1 Report TTI Selector Stack Bypass Settings Stamp Pin Code G F ED C B a Delayed Transmission key Press to set a time for delayed sending. b Advanced Communication key Press to set a document for advanced communications such as polling sending/ receiving, confidential mailbox, relay broadcast, and subaddress/password transmission.
Things You Must Do Before Using This Machine Before You Use the Fax Functions 1 After installation, you need to set up the machine to use the fax function. If the connection or registered information is not correct, the machine will not function properly. Connecting the Telephone Line Before turning the power ON, connect the telephone line to the machine. 1 Connect one end of the telephone line to the line jack marked .
Setting the Telephone Line Type In order to operate your machine, you must know if your machine is connected to a touch tone or rotary pulse line. If you are not sure of the type of telephone line you have, check with your local telephone company, and if you need to change the factory default telephone line setting, follow the procedure below. Additional Functions 1 Before You Use the Fax Functions NOTE The default setting is '01 TOUCH TONE'. Press [Additional Functions].
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. OK Before You Use the Fax Functions 1 The TEL LINE SETTINGS menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 TEL LINE TYPE> ➞ press [OK]. OK The TEL LINE TYPE menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TOUCH TONE> or <02 ROTARY PULSE> ➞ press [OK]. OK The telephone line type is registered, and the TEL LINE SETTINGS menu returns.
Setting the Current Date and Time You must set the current date and time. The date and time is printed on the top of every document you send. It is also used as required for functions that have timer settings. Additional Functions 1 Press [Additional Functions]. The Additional Functions menu appears, and the indicator light F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 TIMER SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK blinks.
4 F2 F3 ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF Enter the date, and time in 24-hour notation, with four digits and no space. Enter two digits for the year. Examples: 0 Before You Use the Fax Functions 1 @. Press [F2] ( ) or [F3] ( ) to select the month, day, year, and time ➞ enter the current date and time using the numeric keys. May 6 ➞ 0506 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 NOTE If you make a mistake when entering values, press values.
Registering the Required Sender Information Your fax number Your personal name or company's name Date and time of transmission The sender information you register is printed as shown below. After your fax is received, the other party knows immediately where it came from because your sender information is printed at the top of every page you send.
■ Date and Time Date and time of the transmission. ■ Fax Number Your fax number. ■ Unit's Name or Sender's Name Before You Use the Fax Functions 1 Select a unit's name or a sender's name by pressing [TTI Selector] before scanning a document for sending. ■ Page Number/Total Number of Pages The page number of the document out of the total number of pages. Registering The Machine's Fax Number Follow the procedure below to register the number of your machine.
3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞ press [OK]. OK Before You Use the Fax Functions 1 The USER SETTINGS menu appears. 4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. OK The TEL LINE SETTINGS menu appears. 5 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USER TEL NO.> ➞ press [OK]. OK The display for entering your fax number appears. @.
NOTE If you entered a wrong number, use the cursor keys to go back to the position you want to correct ➞ press [Delete] ➞ enter the correct number. To delete the entire entry, press [Clear]. 7 Reset Before You Use the Fax Functions 1 Press [Reset] to return to the Basic Features screen. Registering the Unit's Name Follow the procedure below to register the unit's name. The unit's name can be the name of the company or department, or a personal name.
3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 UNIT NAME> ➞ press [OK]. OK The display for entering the unit's name appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 4 Enter the unit's name using the numeric keys ➞ press [OK]. 0 OK The unit's name is registered, and the USER SETTINGS menu returns. NOTE The unit's name can be up to 24 characters long.
Registering the Sender Information (TX Terminal ID) The TX Terminal ID tells the recipient the sender's name and fax number. Follow the procedure below to select the position where the TX Terminal ID appears on the recording paper, and to select a Telephone Number Mark. Before You Use the Fax Functions 1 IMPORTANT In the United States, the TX Terminal ID must be printed on the top of every page the other party receives. Please see "FCC (Federal Communications Commission)," on p.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 TX TERMINAL ID> ➞ press [OK]. OK The TX TERMINAL ID menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight the transmission type ➞ press [OK]. OK The transmission type settings menu appears. NOTE The I-Fax function is only available in the Network Model of this machine. F3 F4 5 Press [F3] (▼) or [F4] (▲) to highlight <01 TTI POSITON> or <02 TEL NUMBER MARK>.
● If you selected <01 TTI POSITION>: ❑ Press [OK] ➞ press [F3] (▼) or [F4] (▲) to highlight <01 OUTSIDE IMAGE> or OK <02 INSIDE IMAGE> ➞ press [OK]. F3 <01 OUTSIDE IMAGE>: This prints the TX Terminal ID outside the image area on the output fax. F4 <02 INSIDE IMAGE>: This prints the TX Terminal ID inside the image area on the output fax. Before You Use the Fax Functions OK 1 The TX TERMINAL ID menu returns.
Registering Sender Names Follow the procedure below to register sender names. Registering alternative sender names is optional, but you may want to register sender names if several people are using the same machine to send documents. NOTE You can register up to 99 sender names. For details on how to set the TX Terminal ID, see "Registering the Sender Information (TX Terminal ID)," on p. 1-16. To enter a sender's name, you can also press [TTI Selector] when you scan the document for sending.
3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 SENDER NAME> ➞ press [OK]. OK Before You Use the Fax Functions 1 4 F3 F4 Press [F3] (▼) or [F4] (▲) to select a number under which you want to register a sender name ➞ press [OK]. OK 5 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 SENDER NAME REG.> ➞ press [OK]. OK The display for entering the sender's name appears. @.
NOTE If you entered a wrong letter, use the cursor keys to go back to the position you want to correct ➞ press [Delete] ➞ enter the correct letter. To delete the entire entry, press [Clear]. For details about entering letters, see Chapter 2, "Basic Operations," in the Reference Guide. 1 7 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 PERSONAL SETTINGS> ➞ press [OK]. Before You Use the Fax Functions F3 OK The PERSONAL SETTINGS menu appears.
● If you selected <02 OTHER FAX NUMBERS>: ❑ Press [OK] ➞ Enter the fax number using the numeric keys ➞ press [OK]. OK @. DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 0 OK Before You Use the Fax Functions 1 ABC The number you entered is registered as the sender fax number, and the PERSONAL SETTINGS menu returns. F3 F4 10 Press [F3] (▼) or [F4] (▲) to highlight <02 MAIL ACCOUNT> ➞ press [OK]. OK The display for selecting a MAIL ACCOUNT appears.
Registering the Sender's Fax Number Follow this procedure to register the fax number of your machine. The registered number is printed on the document received by the other party as the TX Terminal ID. NOTE The default setting is '01 USER TEL NUMBER'. Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. F4 OK F3 F4 2 Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞ press [OK].
3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 SENDER FAX NUMBER> ➞ press [OK]. OK Before You Use the Fax Functions 1 The SENDER FAX NUMBER menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USER TEL NUMBER> or <02 OTHER FAX NUMBERS>. ● If you selected <01 USER TEL NUMBER>: ❑ Press [OK]. OK The setting is complete, and the USER SETTINGS menu returns. ● If you selected <02 OTHER FAX NUMBERS>: ❑ Press [OK] ➞ enter the fax number to register using the numeric keys ➞ press OK @.
Speed Dialing 2 CHAPTER This chapter introduces some basic dialing features, and shows you how to set up the speed dialing keys. Speed dialing includes One-Touch Speed Dialing, Coded Speed Dialing, Group Dialing, Directory Dialing, and Access Code Dialing. After you set up your speed dialing keys, we recommend that you occasionally print a list of all telephone numbers registered in the machine, and store it for reference. Overview of Speed Dialing Methods. . . . . . . . . . . . . . . . . . . . . . . . .
Overview of Speed Dialing Methods Speed dialing enables you to streamline and customize dialing procedures by registering a telephone number and other important settings so you can start a document transmission while pressing only a few keys. 2 Speed Dialing There are five methods of speed dialing: ■ One-Touch Speed Dialing One-touch speed dialing enables you to start a document transmissions by pressing only one key. You can register up to 63 destinations for one touch speed dialing.
Setting Up Speed Dialing This section describes how to register the most frequently used fax numbers you dial under one-touch speed dialing keys, or a coded speed dialing code. You can register up to 63 numbers for one-touch speed dialing. Each speed dialing key can contain a telephone number up to 120 digits, and a name up to 16 characters. If you register multiple destinations to a one-touch speed dialing key, the key for code can be used for group dialing.
The display for registering a one-touch speed dialing key appears. NOTE If you have the Network Model of this machine, <02 E-MAIL ADDRESS> and <03 FTP SERVER> are also displayed. F3 4 F4 2 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL# REGISTRATION> ➞ press [OK]. Speed Dialing OK The TEL# REGISTRATION menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight an empty number under which you want to register a fax number ➞ press [OK].
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 7 Use the numeric keys to enter the fax number (up to 120 digits including spaces) ➞ press [OK]. 0 8 F3 F4 The message appears on the screen for about two seconds, and the TEL# REGISTRATION menu returns. 2 NOTE To delete the fax number, press [Clear]. If you entered a wrong number, use the cursor keys to go back to the position you want to correct ➞ press [Delete] ➞ enter the correct number.
F3 F4 10 Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL SETTING> ➞ press [OK]. OK 2 Speed Dialing The OPTIONAL SETTING menu appears. F3 F4 11 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK] OK If you selected <01 OFF>, the TEL# REGISTRATION menu returns. To continue registering other numbers, repeat the procedure from step 5. If you selected <02 ON>, the OPTIONAL SETTING menu appears. Proceed to the next step.
Description TX TIME SETTING Preset a time to send documents stored in memory automatically. TX TYPE Designates the transactions as transmissions to a confidential mailbox, part of a relay broadcast, or an answer to a polling request. You can also set the ITU-T subaddress and password for each feature. INTERNATIONAL If you experience transmission errors during international sending, change the international setting to and try to send the document again.
● If you want to select a preset time for the machine to automatically send your documents: ❑ Press [F3] (▼) or [F4] (▲) to highlight <02 TX TIME SETTING> ➞ press [OK]. F3 F4 OK 2 ❑ Press [F3] (▼) or [F4] (▲) to highlight a preset time number (01 to 05) ➞ press Speed Dialing F3 [OK]. F4 You can set up to five times each day for the machine to automatically send your documents. OK @.
❑ Press [F3] (▼) or [F4] (▲) to highlight a transmission type ➞ press [OK]. F3 <01 REGULAR TX>: Sends a document to the registered fax number, without using a subaddress or password. F4 OK <02 CONFIDENTIAL TX>: Sends a document to the registered fax number using the confidential mailbox feature. <03 ORIG RELAY TX>: Sends a document to the registered fax number for a relay broadcast. <05 POLLING RX>: Sends a polling request to the registered fax number that holds the document you would like to receive.
● If you want to select an international calling setting: F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <04 INTERNATIONAL> ➞ press [OK]. F4 OK 2 F3 Speed Dialing F4 ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired international long distance setting ➞ press [OK]. OK The OPTIONAL SETTING menu returns. ● If you want to select a transmission speed: F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <05 TX SPEED> ➞ press [OK].
F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. F4 OK The OPTIONAL SETTING menu returns. ● If you want to select a sender name: 2 ❑ Press [F3] (▼) or [F4] (▲) to highlight <07 SENDER NAME> ➞ press [OK]. F4 OK F3 F4 ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired sender's name from the list ➞ press [OK]. OK The TEL# REGISTRATION menu returns. This completes all the optional settings for a one-touch speed dialing key.
Coded Speed Dialing You can register up to 137 numbers for coded speed dialing. Each speed dialing key can contain a telephone number up to 120 digits, and a name up to 16 characters. If you register multiple destinations to a coded speed dialing key, the key for code can be used for group dialing. Speed Dialing 2 Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 ADD. REGISTRATION> ➞ press [OK].
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL# REGISTRATION> ➞ press [OK]. OK F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight an empty number under which you want to register a fax number ➞ press [OK]. An empty coded speed dialing key displays next to the speed dialing number. OK The names or fax numbers already registered are displayed to the right of the speed dialing numbers.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 7 Use the numeric keys to enter the fax number (up to 120 digits including spaces) ➞ press [OK]. 0 2 The message appears on the screen for about two seconds, and the TEL# REGISTRATION menu returns. Speed Dialing OK NOTE To delete the fax number, press [Clear]. If you entered a wrong number, use the cursor keys to go back to the position you want to correct ➞ press [Delete] ➞ enter the correct number.
F3 F4 10 Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL SETTING> ➞ press [OK]. OK F3 F4 11 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK] OK If you selected <01 OFF>, the TEL# REGISTRATION menu returns. To continue registering other numbers, repeat the procedure from step 5. If you selected <02 ON>, the OPTIONAL SETTING menu appears. Proceed to the next step.
Item TX TIME SETTING Preset a time to send documents stored in memory automatically. TX TYPE Designates the transactions as transmissions to a confidential mailbox, part of a relay broadcast, or an answer to a polling request. You can also set the ITU-T subaddress and password for each feature. INTERNATIONAL If you experience transmission errors during international sending, change the international setting to and try to send the document again.
● If you want to select a preset time for the machine to automatically send your documents: ❑ Press [F3] (▼) or [F4] (▲) to highlight <02 TX TIME SETTING> ➞ press [OK]. F3 F4 OK [OK]. F4 You can set up to five times each day for the machine to automatically send your documents. OK @. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS ❑ Enter the time you want to start the transmission in 24-hour notation (e.g., 1:00 p.m. as 13:00) using the numeric keys ➞ press [OK].
<04 SUBADDRESS TX>: Sends a document with an ITU-T subaddress and/or password to the registered fax number. <05 POLLING RX>: Sends a polling request to the registered fax number that holds the document you would like to receive. 2 ❑ Press [F3] (▼) or [F4] (▲) to highlight a transmission type ➞ press [OK]. Speed Dialing F3 F4 OK ❑ Set the ITU-T subaddress and password for the TX TYPE setting you select.
F3 F4 ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired international long distance setting ➞ press [OK]. OK The OPTIONAL SETTING menu returns. 2 F3 Speed Dialing ● If you want to select a transmission speed: ❑ Press [F3] (▼) or [F4] (▲) to highlight <05 TX SPEED> ➞ press [OK]. F4 OK F3 F4 ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired transmission speed ➞ press [OK]. OK The OPTIONAL SETTING menu returns.
● If you want to select a sender name: ❑ Press [F3] (▼) or [F4] (▲) to highlight <07 SENDER NAME> ➞ press [OK]. F3 F4 OK 2 ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired sender's name from the list ➞ F3 press [OK]. Speed Dialing F4 OK The TEL# REGISTRATION menu returns. This completes all the optional settings for a coded speed dialing key. 13 When you are finished registering numbers for coded speed Reset dialing, press [Reset] to return to the Basic Features screen.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 ADD. REGISTRATION> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 GROUP DIAL> ➞ press [OK]. OK The GROUP DIAL menu appears. 4 Create a group dial. ● To create a group under a one-touch speed dialing key: F3 F4 ❑ Press [F3] (▼) or [F4] (▲) to highlight an empty number ➞ press [OK].
● To create a group under a coded speed dialing code: ❑ Press [Coded Dial]. Coded Dial An empty group dial number displays next to the speed dialing number. Speed Dialing 2 The names or fax numbers already registered are displayed to the right of the speed dialing numbers. If a group is already registered, is displayed for the number registered as group dialing key. @.
OK 7 Repeat step 6 until you finish entering all the numbers you want to include in the group ➞ press [OK]. 2 Speed Dialing The GROUP DIAL menu returns to continue registering the group. NOTE To delete the number you just registered, press [Clear]. 8 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 NAME> ➞ press [OK]. OK The display for entering the group name appears. @.
F3 F4 10 Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL SETTING> ➞ press [OK]. OK 2 Speed Dialing The OPTIONAL SETTING menu appears. F3 F4 OK 11 If you want to set optional settings for your group, press [F3] (▼) or [F4] (▲) to highlight <02 ON> ➞ press [OK]. If you do not want to perform optional settings, highlight <01 OFF> ➞ press (OK). The display returns to the GROUP DIAL menu to continue registering the group.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS ❑ Use the numeric keys to enter an access code (two to five digits) ➞ press [OK]. 0 OK The OPTIONAL SETTING menu returns. ● If you want to set a preset time for the machine to automatically send your documents: ❑ Press [F3] (▼) or [F4] (▲) to highlight <02 TX TIME SETTING> ➞ press [OK]. F3 F4 OK ❑ Press [F3] (▼) or [F4] (▲) to highlight a preset time number (01 to 05) ➞ press F3 [OK]. F4 OK @.
NOTE If you want to cancel setting the time, press (BACK). If you made a mistake entering the time, use the cursor keys to go back to the digit you want to correct ➞ enter the correct digit. To delete the entire entry, press [Clear]. 13 Press [Reset] to return to the Basic Features screen. Reset Speed Dialing 2 Access Code Dialing Follow the procedure below to assign an access code of two to five digits to represent a fax number.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <07 SYSTEM SETTINGS> ➞ press [OK]. If a System Administrator ID and password are set, enter them after selecting <07 SYSTEM SETTINGS> ➞ press [OK]. OK For information on entering or setting the System Administrator ID and password, see Chapter 5, "System Manager Settings," in the Reference Guide. Speed Dialing 2 The SYSTEM SETTINGS menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 ACCESS CODE> ➞ press [OK].
F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ACCESS CODE KEY> ➞ press [OK]. OK 2 Speed Dialing The ACCESS CODE KEY menu appears. F3 7 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USING # KEY> or <02 OTHER> ➞ press [OK]. OK The ACCESS CODE menu returns. NOTE If you selected <01 USING # KEY>, you can assign the access code to (#). If you selected <02 OTHER>, you can assign the access code to any one-touch speed dialing key. (See "Program One-Touch Keys," on p. 10-3.
F2 F3 9 Press [F2] (-) or [F3] (+) to enter the number of characters for the access code ➞ press [OK]. OK IMPORTANT If access codes are already registered for one-touch or coded speed dialing, the message appears on the screen for about two seconds. You cannot change the number of characters. Delete the access codes first, then change the number of characters. NOTE The access code can be two to five characters long.
Using Speed Dialing Follow the procedures in this section to use speed dialing. The four speed dialing methods are one-touch dialing, coded speed dialing, group dialing, and access code dialing. If you forget where a number is registered, you can find it and dial it with directory dialing. (See "Directory Dialing," on p. 2-35.) Speed Dialing 2 One-Touch Speed Dialing Follow this procedure to start a transmission and send a document with the press of a one-touch speed dialing key.
3 01 Open the appropriate one-touch speed dialing panel ➞ press the desired one-touch speed dialing key. If you do not see the number of the key you want, open the first or second one-touch speed dialing panel to see more keys. 63 The registered number and name of the key are displayed. After five seconds (10 seconds for sequential broadcasting), the machine starts to scan and send the document automatically. NOTE Close all one-touch speed dialing panels to access keys 01 to 21.
Coded Speed Dialing Follow this procedure to start a transmission and send a document by pressing [Coded Dial], followed by a three-digit code. You can register up to 137 destinations for coded speed dialing. IMPORTANT To use this feature, you must first register a telephone number for coded speed dialing. (See "Coded Speed Dialing," on p. 2-12.) Speed Dialing 2 FAX 1 Press [FAX]. FAX 2 lights, and the Fax Basic Features screen appears. Place your documents on the machine.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 4 Enter the three-digit code assigned to the number you want to dial using the numeric keys. 0 Speed Dialing 2 The registered number and name are displayed. After five seconds (10 seconds for sequential broadcasting), the machine starts to scan and send the document automatically. NOTE If you enter a wrong code, press C (Clear) ➞ [Coded Dial] ➞ enter the correct code.
Group Dialing Follow this procedure to start a transmission and send a document to several destinations with a one-touch or coded speed dialing number registered for group dialing. You can create a group of up to 199 destinations registered for one-touch or coded speed dialing. 2 Speed Dialing IMPORTANT To use this feature, you must first register a group of telephone numbers for one-touch or coded speed dialing. (See "Group Dialing," on p. 2-20.) FAX 1 Press [FAX].
NOTE If you press the wrong one-touch speed dialing key or enter the wrong coded speed dialing code for the group, press C (Clear) ➞ select the correct group. If you have preset a time to send documents to the numbers registered in the group, the machine will start to send the documents at the preset time. If you want to cancel the transmission after you press a one-touch speed dialing key or enter a coded speed dialing code, press (Stop). 4 Press [Start] to scan your documents immediately.
Directory 3 Press [Directory]. The search screen for directory dialing appears. 2 Speed Dialing @. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 4 Press the numeric key which corresponds to the first letter of the name of the destination you are searching for ➞ press [OK]. JKL For example, if you press (JKL), the first name and number registered for this key's letter group are displayed.
6 Start Press [Start] to scan your documents immediately. Otherwise, the machine waits five seconds before it starts to scan. This timeout feature can be turned 'OFF'. (See "Time Out Mode," on p. 4-7.) Scanning starts. Access Code Dialing IMPORTANT To use this feature, you must first register an access code key. (See "One-Touch Speed Dialing," on p. 2-3, or "Coded Speed Dialing," on p. 2-12.) 1 FAX Press [FAX]. FAX 2 lights, and the Fax Basic Features screen appears.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 4 Enter the access code (two to five digits) using the numeric keys. The number and name of the destination are displayed. 0 Start 5 Press [Start]. Scanning starts.
Basic Sending 3 CHAPTER This chapter describes the fundamental procedures for dialing and sending documents. Flow of Fax Sending Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Placing Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Flow of Fax Sending Operations This section describes the flow of basic fax sending operations. NOTE For the following items: - Main power and the Energy Saver mode, see Chapter 1, "Before You Start Using this Machine," in the Reference Guide. - Routine maintenance, see Chapter 6, "Routine Maintenance," in the Reference Guide. Basic Sending 3 FAX 1 Press [FAX] to enter the Fax Basic Features screen.
2 Place your documents on the machine. You can place your original either vertically or horizontally in the feeder or on the platen glass. For instructions on placing your original, see "Placing Originals," on p. 3-6. Display Collate 3 Special Features Basic Sending 3 Contras t COPY FAX Select the desired fax settings on the Fax Basic Features screen. NOTE On the Fax Basic Features screen, you can adjust the scan settings, such as the Resolution, Density, and Image Quality.
5 Specify the destination. For instructions on how to specify a destination, see Chapter 2, "Speed Dialing," and "Sending Methods," on p. 3-21. If you want to set other sending conditions, set them before you specify the destination. (See Chapter 4, "Additional Sending Features.") Basic Sending 3 Start 6 Press [Start]. Scanning starts. IMPORTANT The size of the original is detected automatically.
When scanning is complete, remove your document. 9 If you have set Department ID Management, press [ID]. For instructions on using Department ID Management, see Chapter 5, "System Manager Settings," in the Reference Guide.
Placing Originals Place originals on the platen glass or in the feeder, depending on the size and type of paper that you want to fax, and the settings that you have specified. ■ Platen Glass Place originals on the platen glass when scanning bound originals, originals on heavy or lightweight paper, and transparencies. 3 Basic Sending ■ Feeder Place a stack of originals in the feeder ➞ press [Start]. The machine automatically scans them into memory.
Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner), or with the back edge of the feeder. Platen Glass TX Terminal ID TX Terminal Printed Here ID Printed Here Place the 3 original Basic Sending face down. Place the original face down.
Platen Glass You should use the platen glass when scanning bound originals (such as books and magazines), originals on heavy or lightweight paper, and transparencies. 1 Lift up the feeder. Basic Sending 3 IMPORTANT This machine is equipped with an open/close sensor on the underside of the feeder (see circled area in the above illustration). When placing originals on the platen glass, lift the feeder above 11 7/8" (30 cm) so that the sensor detaches from the underside of the feeder.
If you are enlarging an STMT or LTR original to 11" x 17" or LGL paper, place the original horizontally on the platen glass, and align it with the STMT or LTR marks. Gently lower the feeder. 3 Basic Sending 3 CAUTION Close the feeder gently to avoid catching your hand, as this may result in personal injury. Do not press down hard on the feeder when using the platen glass to make copies of thick books. Doing so may damage the platen glass and result in personal injury.
Feeder Place a stack of originals in the feeder ➞ press [Start]. The machine automatically scans them. You can place the following originals into the original supply tray: Item Specifications Weight 10 to 32 lb bond (37 to 128 g/m2) Place very thin originals (10 to 14 lb bond [37 to 51 g/m2]), or very thick originals (28 to 32 lb bond [105 to 128 g/m2]) into the feeder one at a time.
A beep sounds when the originals are set correctly. Adjust the slide guides to fit the size of your originals. 3 Display Contras t Collate Special Feature COPY s FAX IMPORTANT Do not add or remove originals while they are being scanned. Do not place objects in the original output area. Blocking the paper delivery slot may damage the originals. When scanning is complete, remove the originals from the original output tray to avoid paper jams.
Adjusting the Resolution, Density, and Image Quality Adjust the resolution, density, and image quality to send documents that are very close to the quality of the original document. NOTE You can change the default setting for the resolution, density, and image quality. For example, if you scan originals with a high density very often, you can preset the default density for scanning. (See "Adjusting the Scanning Density," on p. 10-10.
NOTE If the receiving party's fax machine does not have the 'SUPER FINE' or 'ULTRA FINE' setting, and you send a document with one of these resolutions, the image the receiving party receives reproduces at their machine's maximum resolution setting. ■ Density Adjusts the lightness/darkness of the document pages scanned for sending. DARK: For documents with light text or colors. STANDARD: For normal printed or typewritten text. For documents with dark text or colors.
2 Place your documents on the machine. For instructions explaining how to place your originals, see "Placing Originals," on p. 3-6. NOTE You can adjust the resolution, density and image quality. (See "Adjusting the Resolution, Density, and Image Quality," on p. 3-12.) You can also specify a sender's name with [TTI Selector]. (See "Sending a Document with a Sender Name," on p. 3-15.) F1 Basic Sending 3 3 F2 Press [F1] (RESOLUTION), [F2] (DENSITY), or [F3] (IMAGEQUALITY).
Sending a Document with a Sender Name Follow this procedure to select one of the registered sender names. Sender names are selected by pressing [TTI Selector] under the three one-touch speed dialing panels. FAX 1 Press [FAX]. FAX 2 lights, and the Fax Basic Features screen appears. Place your documents on the machine. For instructions explaining how to place your originals, see "Placing Originals," on p. 3-6. NOTE You can adjust the resolution, density and image quality.
You can also enter the assigned number of the sender's name using the numeric keys. The Fax Basic Features screen returns. Start 3 5 Specify the destination ➞ press [Start]. Basic Sending You can specify the destination using various sending methods. (See "Using Regular Dialing," on p. 3-27, "Using Speed Dialing," on p. 2-30, or "Redialing When the Line Is Busy," on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See "Sending Methods," on p.
Document Stamp Feature The Stamp Feature of your machine enables you to stamp the front, lower left corner of every page you scan for sending using the feeder. This enables you to check whether all pages of your document have been sent or scanned into memory. Follow the procedure below to select whether the machine stamps the documents you scan for direct, and memory sending, or only documents you scan for direct sending. The documents are stamped when they are set on the feeder.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. OK The TX SETTINGS menu appears. F3 3 4 Basic Sending F4 Press [F3] (▼) or [F4] (▲) to highlight <06 STAMP ACTION> ➞ press [OK]. OK The STAMP ACTION menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 DIRECT&MEMORY TX> or <02 DIRECT TX> ➞ press [OK]. [DIRECT&MEMORY TX]: This stamps documents after they are scanned for Direct Sending or Memory Sending.
Turning ON/OFF the Stamp Feature You can stamp every page you send or scan for sending using the stamp feature. If you place the document horizontally in the feeder, the document is stamped at the position shown in the illustration below. Stamp IMPORTANT The stamp feature does not stamp documents you scan for sending using the platen glass or copying. NOTE You can also turn the stamp feature ON/OFF using the Additional Functions menu. (See "Changing the Fax Default Settings," on p. 10-17.
F3 4 Press [F3] (▼) or [F4] (▲) to highlight <02 TX STAMP ON> ➞ press [OK]. 5 Specify the destination ➞ send the document. F4 OK 3 Basic Sending The document is stamped ( ). NOTE If the stamp becomes faint you may have to refill the stamp ink compartment. (See Chapter 6, "Routine Maintenance," in the Reference Guide.
Sending Methods This section describes the methods and advantages of the three main sending methods: Book Sending, Memory Sending, and Direct Sending. ■ Book Sending ■ Memory Sending The machine scans all pages into memory, and then sends them. ■ Direct Sending The machine starts scanning the document and sends the document one page at a time without storing the document into memory. NOTE If a paper jam occurs during scanning, the transmission is canceled. Perform the sending procedure again.
F4 3 OK Press [F4] (BOOK SENDING) to select the document size ➞ press [OK]. Each time you press 4 3 F4 (▲), the next menu option becomes highlighted. Specify the destination. Basic Sending You can specify the destination using various sending methods. (See "Using Regular Dialing," on p. 3-27, "Using Speed Dialing," on p. 2-30, or "Redialing When the Line Is Busy," on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See "Sending Methods," on p.
If an error occurs during sending, the document is automatically erased from memory, even if it is not sent completely. You can also prevent the machine from deleting the document of a failed transmission. (See "Automatic Document Deletion after a Failed Transmission," on p. 4-6.) If you cannot send a document, check to see that the fax number of the other party is correct, and try sending again. Once the document is scanned into memory, you can make copies even while the unit is sending the document.
3 Specify the destination. You can specify the destination using various sending methods. (See "Using Regular Dialing," on p. 3-27, "Using Speed Dialing," on p. 2-30, or "Redialing When the Line Is Busy," on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See "Sending Methods," on p. 3-21, or Chapter 4, "Additional Sending Features.") Start 4 Press [Start]. The machine starts scanning the first page into memory.
Direct Sending If you send a document using Direct Sending, the machine dials the number, connects the call, and then scans and sends the document one page at a time. Direct Sending is slower than Memory Sending but because this method bypass the memory, you can send a document ahead of other documents stored in memory. NOTE Direct Sending scans and sends each page one at a time. With Direct Sending, you can watch each page as it is scanned and sent.
4 Specify the destination. You can specify the destination using various sending methods. (See "Using Regular Dialing," on p. 3-27, "Using Speed Dialing," on p. 2-30, or "Redialing When the Line Is Busy," on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See "Sending Methods," on p. 3-21, or Chapter 4, "Additional Sending Features.
Using Regular Dialing When you come to a step that requires dialing a number, you can dial the number by pressing the numeric keys on the control panel, just like you would when dialing a telephone number. This is called "Regular Dialing." 1 FAX Press [FAX]. FAX 2 lights, and the Fax Basic Features screen appears. Place your documents on the machine. For instructions explaining how to place your documents, see "Placing Originals," on p. 3-6.
If you need to temporarily switch to tone dialing when your machine is connected to a rotary pulse line, press [Tone]. (See "Using Tone Dialing on a Pulse Line," on p. 10-2.) If you need to enter a subaddress, you can use or . (See "Sending a Document with a Subaddress/Password," on p. 4-19.) If you make a mistake during dialing, open all three one-touch speed dialing panels ➞ press [Clear] to clear the entire entry ➞ enter the correct telephone number.
Redialing When the Line Is Busy If the other party's line is busy or if there is no answer, the machine waits two minutes, then tries to dial the same number again. This feature is called "Automatic Redialing." You can also manually redial the number by pressing [Pause/Redial] on the control panel. After the initial dialing attempt, the machine dials the same number again after a specified amount of time has elapsed.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu The TX SETTINGS menu appears. Basic Sending 3 F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 AUTO REDIAL> ➞ press [OK]. OK The AUTO REDIAL menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> ➞ press [OK]. If you do not want to use the Auto Redial Feature, select <02 OFF> ➞ press (OK).
F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 REDIAL TIMES> ➞ press [OK]. F4 OK The display for setting the number of redialing times appears. F2 F3 ❑ Press [F2] (-) or [F3] (+) to select the desired number of redialing attempts ➞ press [OK]. OK Basic Sending 3 The AUTO REDIAL menu returns. NOTE You can set the machine to redial from 01 to 10 times. You can also use the numeric keys to enter the number of redialing attempts.
● If you want to resend a document after an error occurs: ❑ Press [F3] (▼) or [F4] (▲) to highlight <03 TX ERROR RESEND> ➞ press F3 [OK]. F4 OK The TX ERROR RESEND menu appears. Basic Sending 3 F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. F4 If you do not want to use the TX Error Resend function, select <02 OFF> ➞ press (OK) ➞ proceed to step 6. OK If you selected <01 ON>, the RESEND TX FROM menu appears.
Checking Automatic Redialing Monitor 1 Press [Monitor]. If the copy job monitor screen is displayed, press [Monitor] again. The fax job monitor screen is displayed. 2 Press [F1] (TX/RX RESULT). 3 ● If you are sending a document using Direct Sending: ❑ The following display appears. When the machine is waiting to redial, be sure to leave the document in the feeder.
Manual Redialing FAX 1 Press [FAX]. FAX 2 lights, and the Fax Basic Features screen appears. Place your documents on the machine. For instructions explaining how to place your documents, see "Placing Originals," on p. 3-6. 3 Basic Sending NOTE You can adjust the resolution, density and image quality. (See "Adjusting the Resolution, Density, and Image Quality," on p. 3-12.) You can also specify a sender's name with [TTI Selector]. (See "Sending a Document with a Sender Name," on p. 3-15.
Canceling Send Jobs This section describes the procedure to cancel a transmission in progress. Canceling Transmission Stop 1 During transmission, press [Stop]. If you are using Direct Sending, an alarm sounds, and the transmission is canceled immediately. If you are using Memory Sending, the message is displayed. If you press (Stop) while the machine is scanning a document placed in the feeder or during Direct Sending, the message is displayed.
Scanning or sending stops. NOTE F3 Sending is not canceled until you press (YES). If you cancel during Direct Sending, you may have to open the feeder cover to remove your document. Canceling Automatic Redialing or Memory Sending Monitor 1 3 Press [Monitor]. Basic Sending If the copy job monitor screen is displayed, press [Monitor] again. The fax job monitor screen is displayed. F1 2 Press [F1] (TX/RX RESULT). The list of transmission results is displayed.
4 Press [F3] (YES). The document waiting for Automatic Redialing or Memory Sending is canceled. NOTE You can also cancel a transmission by pressing [Memory Reference] and pressing F4 (DELETE DOCMT). (See "Deleting a Received Document from Memory," on p. 6-15.
Checking Transaction Results Follow the procedure below to check the detailed information about a sending job, such as the document set time and number of pages. This feature is convenient when you want to check the status of a transaction without printing an Activity Management Report. You can also check which destinations are set for a sequential broadcast. Basic Sending 3 Monitor 1 Press [Monitor]. If the copy job monitor screen is displayed, press [Monitor] again.
F1 2 Press [F1] (TX/RX RESULT). The list of transmission results is displayed. F1 3 Press [F1] (RX/TX STATUS). 3 Basic Sending The fax job monitor screen reappears. Reset 4 Press [Reset] to return to the Basic Features screen.
Basic Sending 3 3-40 Checking Transaction Results
Additional Sending Features 4 CHAPTER This chapter describes additional sending features. This chapter also shows you how to send a document to more than one location, set a document for delay sending, and send document with a subaddress and password. Transmission Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Setting Up the ECM for Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transmission Settings This section explains how to set additional fax transmission functions. Setting Up the ECM for Sending ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored. 4 Additional Sending Features If transmission speed appears extremely slow, you may be able to speed up transmission time by turning ECM '02 OFF'.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. OK The TX SETTINGS menu appears. 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ECM TX> ➞ press [OK]. 4 OK The ECM TX menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. OK The ECM is set, and the TX SETTINGS menu returns. Reset 6 Press [Reset] to return to the Basic Features screen.
Pause Time This section describes how to set the pause time (in seconds). Some overseas dialing may not be successful due to the distance or complex route of connections when you dial the international access code, country code, and the destination number all together. In such cases, insert a pause after the international access code. The machine dials the number with a short waiting time where the pause has been inserted, which helps improve the connection.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu The TX SETTINGS menu appears. 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 PAUSE TIME> ➞ press [OK]. 4 Additional Sending Features F3 OK The display for setting the pause time appears. F2 4 F3 Press [F2] (-) or [F3] (+) to increase or decrease the pause time (in seconds) ➞ press [OK].
Automatic Document Deletion after a Failed Transmission Follow the procedure below to set whether to delete a document after a transmission error occurs. NOTE The default setting is '02 ON'. Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. 4 Additional Sending Features The FAX SETTINGS menu appears. F4 OK F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK].
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. OK The Erase Failed TX mode is set, and the TX SETTINGS menu returns. Press [Reset] to return to the Basic Features screen. 4 Time Out Mode The timeout mode enables you to have the machine automatically start scanning documents after specifying destinations using one-touch/coded speed dialing, access code dialing, or redialing without pressing [Start].
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu The TX SETTINGS menu appears. F3 4 3 Additional Sending Features F4 Press [F3] (▼) or [F4] (▲) to highlight <05 TIME OUT> ➞ press [OK]. OK The TIME OUT menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. OK The TIMEOUT mode is set, and the TX SETTINGS menu returns.
TX Rotation The TX Rotation function enables you to set a document that has a horizontal orientation vertically on the machine. However, when the machine sends the document, it rotates the image automatically, and sends it horizontally. NOTE You can use the TX Rotation function for an LTR document only. The TX Rotation function is not available if you are using the Direct Sending method. The default setting is '01 ON'.
The TX ROTATION menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. OK The TX Rotation mode is set, and the TX SETTINGS menu returns. Reset 5 Press [Reset] to return to the Basic Features screen.
Sequential Broadcasting to More Than One Location Sequential Broadcasting enables you to scan your documents once, and send them to several locations. When you use Sequential Broadcasting, you can send the same document to a maximum of 210 destinations. Sending Documents to More Than One Location FAX 1 Press [FAX]. FAX 2 lights, and the Fax Basic Features screen appears. Place your documents on the machine. For instructions explaining how to place your documents, see "Placing Originals," on p. 3-6.
● To enter fax numbers using one-touch speed dialing: ❑ Press the desired one-touch speed dialing key ➞ press [OK]. You can dial up to 01 63 destinations. 63 OK ● To enter fax numbers using coded speed dialing: ❑ Press [Coded Dial] ➞ enter the desired three-digit code using the numeric keys Coded Dial Additional Sending Features 4 @. ABC ➞ press [OK]. You can dial up to 137 destinations.
Printing the Multi TX Report Print a Multi TX Report to make sure all your transactions completed successfully when using Sequential Broadcasting. In order to print the Multi TX Report, you must assign the PRINT REPORT function to a program one-touch key (See "Program One-Touch Keys," on p. 10-3.) NOTE You need to assign the PRINT REPORT function every time you wish to print the Multi TX Report because the machine does not retain the setting after the transactions are completed. FAX 1 Press [FAX].
3 01 63 Press the program one-touch key registered for the PRINT REPORT function. The TX REPORT display appears. F3 4 Press [F3] (YES). If you want to cancel the Multi TX Report function, press 4 F4 (NO). Additional Sending Features The Fax Basic Features screen returns. When the machine is finished with the Sequential Broadcast, the Multi TX Report prints.
Sending Documents at a Preset Time Setting a Time for Sending Documents Follow this procedure to set a time for sending documents. This feature is called "Delayed Sending." Use Delayed Sending to store a document in memory, then have it sent at a later time when the telephone rates are lower. FAX 1 Press [FAX]. FAX 2 lights, and the Fax Basic Features screen returns. Place your documents on the machine. For instructions explaining how to place your documents, see "Placing Originals," on p. 3-6.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 4 Enter the time using the numeric keys ➞ press [OK]. Enter the time in 24-hour notation (e.g., 1:00 p.m. as 13:00). Enter all the numbers, including zeros. 0 OK The Fax Basic Features screen returns. NOTE If you made a mistake entering the time, press [Clear] ➞ enter the time again. F2 F3 You can also use ( ) or ( ) to move the cursor under the digit you want to correct ➞ enter the correct digit.
NOTE If you have placed your document on the platen glass, enter the fax numbers ➞ scan all the pages of the document into memory ➞ press (OK). If the message
Checking and Canceling a Delayed Transmission Setting You can check the status of delayed sending settings on the fax monitor screen. (See "Checking Transaction Results," on p. 3-38.) Keep in mind that if you use the fax monitor screen to delete a document scanned into memory, you may disable Delayed Sending. (See "Canceling Automatic Redialing or Memory Sending," on p. 3-36.) You can also print a list of documents stored in memory in order to check the status of the documents waiting to be sent.
Sending a Document with a Subaddress/ Password You can send documents with ITU-T Standard subaddresses and passwords. In order for a transaction to succeed, the subaddress and password on both the sending and receiving fax machines must match. Using a subaddress/password to send documents enables you to use such features as polling sending and memory boxes even with a machine other than a Canon fax machine that supports ITU-T subaddresses/passwords.
3 Specify the destination. You can specify the destination using various sending methods. (See "Using Regular Dialing," on p. 3-27, "Using Speed Dialing," on p. 2-30, or "Redialing When the Line Is Busy," on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See "Sending Methods," on p. 3-21, or Chapter 4, "Additional Sending Features.") If you are entering the fax number using the numeric keys, press after entering the number.
The display for entering the subaddress appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 6 Enter the ITU-T subaddress using the numeric keys➞ press [OK]. 0 OK The Fax Basic Features screen returns. NOTE The subaddress can be up to 20 digits long, and can include *, #, and spaces. The subaddress (and any spaces in it) must be exactly the same as the other party's subaddress. To enter a space, press [Space].
8 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 PASSWORD> ➞ press [OK]. OK The display for entering the password appears. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 9 Enter the ITU-T password using the numeric keys ➞ press [OK]. 0 Additional Sending Features 4 @. OK The Fax Basic Features screen returns. NOTE The password can be up to 20 digits long, and can include *, #, and spaces.
Setting Up and Using PIN Codes PIN (Personal Identification Number) codes prevent unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some PBX (Private Branch Exchange) systems require that a PIN code be entered when dialing a number to make a call or send a document by fax.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <08 PIN CODE> ➞ press [OK]. OK The PIN CODE menu appears. F3 4 F4 4 If you want to turn 'OFF' the PIN code access feature, highlight <01 OFF> ➞ press (OK) ➞ proceed to step 7. OK Additional Sending Features Press [F3] (▼) or [F4] (▲) to highlight <02 ON> ➞ press [OK]. The NECESS. PIN CODE menu appears.
7 Stop Press [Stop] to return to the Basic Features screen. Dialing with a PIN Code after a Number When of the PIN Code setting is '01 OFF', you can perform the procedure described below. (See "Setting a PIN Code," on p. 4-23.) Press [FAX]. FAX 2 lights, and the Fax Basic Features screen appears. 4 Place your documents on the machine. For instructions explaining how to place your documents, see "Placing Originals," on p. 3-6. @.
NOTE Repeat steps 3 through 5 for each telephone number in a sequential broadcast. 6 Start Press [Start]. The display for entering the PIN code appears. Additional Sending Features 4 @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 7 Enter the PIN code (up to 20 digits) using the numeric keys. The PIN code is not displayed as it is entered. 0 OK 8 Press [OK]. Transmission starts. Dialing with a PIN Code before the Number When
3 Open all three one-touch speed dialing panels ➞ press [Pin Code]. 4 Enter the telephone number using the numeric keys ➞ press [OK]. Pin Code @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 0 4 Additional Sending Features OK The Fax Basic Features screen returns. NOTE Repeat steps 3 and 4 for each telephone number in a sequential broadcast. 5 Start Press [Start]. The display for entering the PIN code appears. @.
OK 7 Press [OK]. Transmission starts. Setting PIN Code Access for Speed Dialing This method enables you to register one-touch and coded speed dialing keys for PIN code access. When a user attempts to dial with a speed dialing key, the machine prompts the user to enter a PIN code. When of the PIN Code setting is '01 OFF', you can perform the procedure described below. (See "Setting a PIN Code," on p. 4-23.
Reset 5 When you are finished registering, press [Reset] to return to the Basic Features screen. Using Speed Dialing with PIN Code Access If you register the PIN code when registering numbers for automatic dialing, perform the following procedure. (See "Setting PIN Code Access for Speed Dialing," on p. 4-28.) 1 Press [FAX]. FAX 2 lights, and the Fax Basic Features screen appears. 4 Place your documents on the machine.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 5 Enter the PIN code (up to 20 digits) using the numeric keys. The PIN code is not displayed as it is entered. 0 OK 6 Press [OK]. Transmission starts. 4 Additional Sending Features Forced PIN Code Access Follow this procedure to dial when Forced PIN Code Access () has been turned 'ON'. With Forced PIN Code Access 'ON', you must enter a PIN code every time you dial.
4 Start Press [Start]. The display for entering the PIN code appears. ABC DEF 1 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 5 Enter the PIN code (up to 20 digits) using the numeric keys. The PIN code is not displayed as it is entered. 4 0 OK 6 Additional Sending Features @. GHI Press [OK]. Transmission starts.
Additional Sending Features 4 4-32 Setting Up and Using PIN Codes
Receiving Documents 5 CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically, and either print or store them in memory. Receiving Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Available Paper Sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Receiving Documents into Memory . . . . . . . . . . . . . . . .
Receiving Documents You can receive document transmission automatically. Available Paper Sizes When the machine receives a document, it is printed on the same size paper loaded in the machine. If the machine runs out of all sizes of paper, the document is received in memory. If the received documents are small or large in size, the following paper sizes are selected (when the Rotate Printing mode is set to 'ON').
Receiving Documents into Memory 1 When the machine starts receiving a document, the In Use Memory lamp on the control panel blinks. If you press [Monitor] during reception, the transaction number and the information about the sender of the incoming document are displayed. Interrupt PRS TUV WXY 7 8 9 OPER SYMBOLS 0 In Use Memory ID Alarm 2 When the machine finishes receiving, the In Use Memory lamp on the control panel lights to show that there is a received document in the memory.
NOTE If the paper drawer runs out of paper, the received document is stored in memory. The machine has enough memory (16 MB) to store up to 100 pages* of sent and received documents (fewer if the document contains many graphics or particularly dense text). *These figures are based on the use of ITU-T No. 1 chart, using the standard settings. If the memory becomes full while you are scanning a document for sending, the message appears on the LCD display.
Receive Settings This section describes how to set a series of reception functions. Setting the ECM for Receiving You can set to receive documents using ECM (Error Correction Mode), which corrects errors that occur during a transmission. To send and receive in ECM, it is necessary that both the sending party and receiving party have activated the ECM on their machine. Otherwise, this function is ignored. NOTE The default setting is '01 ON'. Additional Functions 1 Press [Additional Functions].
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 RX SETTINGS> ➞ press [OK]. OK The RX SETTINGS menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ECM RX> ➞ press [OK]. OK Receiving Documents 5 The ECM RX menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. OK The RX SETTINGS menu returns. Reset 5-6 6 Press [Reset] to return to the Basic Features screen.
RX Page Footer Follow the procedure below to set the machine to print the time, transaction number, page number, etc., on the pages of received documents. NOTE The default setting is '01 OFF'. Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. F4 OK F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 RX SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted.
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ Press [OK] OK The RX SETTINGS menu returns. 5 Reset Press [Reset] to return to the Basic Features screen. 2 on 1 Mode Follow the procedure below to set the machine to print two pages of received documents on one sheet of paper. Receiving Documents 5 To use this feature, the following conditions should be met: The paper loaded into the selected paper drawer must be large enough for two consecutive pages to be printed on it.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 RX SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu 5 F3 3 F4 Receiving Documents The RX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <03 2 on 1> ➞ press [OK]. OK The 2 on 1 menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. OK The FAX SETTINGS menu returns.
Printing Received Documents This section describes the settings related to the printing of received documents. Number of Copies Follow the procedure below to set how many copies are to be printed when the machine receives documents. NOTE The default setting is '01COPIES'. Receiving Documents 5 Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK].
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 # OF RX COPIES> ➞ press [OK]. OK The display for entering the number of RX copies appears. F2 5 F3 Press [F2] (-) or [F3] (+) to enter the number of copies (from 01 to 99) ➞ press [OK]. You can also use the numeric keys to enter the number of copies. OK Receiving Documents 5 The PRINTER SETTINGS menu returns. Reset 6 Press [Reset] to return to the Basic Features screen.
DRAWER SW B: Received documents are printed with an added blank space on paper that has the same width as the received document. DRAWER SW C: Images are reduced and printed on paper that differs in width from the received document. 5 Receiving Documents DRAWER SW D: Images are printed on paper that is larger in size than the received document. NOTE For details about paper drawer selection when printing received documents, see "Available Paper Sizes," on p. 5-2.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 PRINTER SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu The PRINTER SETTINGS menu appears. 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 SELECT DRAWER> ➞ press [OK]. 5 OK The SELECT DRAWER menu appears. F3 4 Press [F3] (▼) or [F4] (▲) to highlight a drawer ➞ press [OK].
6 Reset Press [Reset] to return to the Basic Features screen. Printing in Reduced Form Follow the procedure below to set the machine to print received documents in a reduced size to match the paper sizes loaded in the paper drawers. If you set the RX REDUCTION to '01 ON', you can set the following settings (the default settings are marked with an asterisk): RX REDUCTION (AUTO REDUCTION*/FIXED REDUCTION): You can select to reduce the document automatically or select a preset reduction ratio.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 RX REDUCTION> ➞ press [OK]. OK The RX REDUCTION menu appears. F3 4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF>. F4 ● If you selected <02 OFF>: ❑ Press [OK]. OK The setting is complete, and the display returns to the PRINTER SETTINGS menu. ● If you selected <01 ON>: ❑ Press [OK] ➞ press [F3] (▼) or [F4] (▲) to highlight <01 RX REDUCTION> or OK <02 SELECT REDUCE DIR> ➞ press [OK]. F3 F4 OK ❑ Proceed to step 5 or 6.
● If you selected <01 AUTO SELECTION>: ❑ Press [OK]. OK The image reduction is adjusted automatically, and the RX REDUCTION menu returns. ● If you selected <02 FIXED REDUCTION>: OK ❑ Press [OK]. F3 ❑ Press [F3] (▼) or [F4] (▲) to select a preset reduction ratio (<01 97%>, <02 95%>, <03 90%>, or <04 75%>) ➞ press [OK]. F4 OK The RX REDUCTION menu returns.
When the Machine Runs Out of Toner Follow the procedure below to set whether to continue printing or to cancel printing and store the received document into memory automatically. NOTE The default setting for TONER SUPPLY LOW is '01 RX TO MEMORY'. Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. F4 OK F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 PRINTER SETTINGS> ➞ press [OK].
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 RX TO MEMORY> or <02 KEEP PRINTING> ➞ press [OK]. <01 RX TO MEMORY>: Stops printing, and receives the remainder of the document in memory. OK <02 KEEP PRINTING>: Ignores the warning and keeps printing until the document is completely printed. This setting is convenient when a new toner cartridge is not at hand. However, even if the toner cartridge is out of toner, the machine will not receive the document in memory.
Transferring Documents Transfer Box Settings Table The transfer mode tells the machine to receive documents and then transfer them automatically to a fax machine at your home or another work site. To use the transfer mode, you need to register the fax number to transfer the documents this machine receives. You can set the following settings for the document transfer: Item Description Setting 01 FILE NAME Sets up the name of the transfer box.
The machine can transfer documents received in normal receive mode. It cannot transfer documents received in the memory box or by polling receiving. You can set the machine to transfer documents only from selected originators (SELECT ORIG UNIT). The destination fax number must be registered for one-touch or coded speed dialing. The transfer mode is set to 'OFF' at the default setting.
The FILE SETTINGS menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 TRANSFER> ➞ press [OK]. OK The TRANSFER menu appears. 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 SETUP FILE> ➞ press [OK]. OK 5 The SETUP FILE menu appears. NOTE If you stop creating the transfer box by pressing (Stop) and after that you want to restart to create it, select <02 CHANGE DATA> and continue setting. F3 F4 6 Press [F3] (▼) or [F4] (▲) to highlight <01 FILE NAME> ➞ press [OK].
@. DEF ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 7 Enter a name for the transfer box using the numeric keys (up to 24 characters) ➞ press [OK]. 0 OK The message appears on the display for about two seconds, and then the SETUP FILE menu returns. NOTE For details about entering letters, see Chapter 2, "Basic Operations," in the Reference Guide. The name can be up to 24 characters long and may include numbers, symbols, and spaces.
OK 10 Repeat step 9 until you finish specifying all the destinations ➞ press [OK]. The SETUP FILE menu returns. 11 Press [F3] (▼) or [F4] (▲) to highlight <03 PASSWORD> ➞ F3 press [OK]. F4 OK The display for entering the password appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 12 Enter a password (up to seven digits) using the numeric keys ➞ press [OK]. 0 OK The SETUP FILE menu returns. NOTE You cannot set a password starting with a zero (0).
F3 14 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON>. F4 ● If you selected <01 OFF>: OK ❑ Press [OK]. The SETUP FILE menu returns. ❑ Proceed to step 15. ● If you selected <02 ON>: OK Receiving Documents 5 ❑ Press [OK]. The display for specifying the destination appears. ❑ Enter the originator's fax number using speed dialing ➞ press [OK]. 01 63 Coded Dial OK The SETUP FILE menu returns. F3 F4 15 Press [F3] (▼) or [F4] (▲) to highlight <05 TIME SETUP> ➞ press [OK].
16 Press [F3] (▼) or [F4] (▲) to highlight <01 START TIME> ➞ F3 press [OK]. F4 OK The START TIME menu appears. F3 17 Press [F3] (▼) or [F4] (▲) to highlight <01 EVERYDAY> or <02 SELECT DAYS>. F4 ● If you selected <01 EVERYDAY>: ❑ Press [OK]. OK The display for selecting the preset time number appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight a number (from 01 to 05) ➞ press [OK]. F3 F4 OK The display for entering the time to switch to the Transfer mode appears. @.
● If you selected <02 SELECT DAYS>: ❑ Press [OK]. OK The SELECT DAYS menu appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight a day of the week ➞ press [OK]. F3 F4 OK The display for selecting the preset time number appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight a number (from 01 to 05) ➞ press [OK]. F3 F4 OK Receiving Documents 5 The display for entering the time to switch to the Transfer mode appears. @.
F3 F4 19 Press [F3] (▼) or [F4] (▲) to highlight <02 END TIME> ➞ press [OK]. OK The END TIME menu appears. 20 Follow the procedure in step 17 to set the Transfer end time. BACK 21 To finish setting the Transfer end time, press [BACK] until the SETUP FILE menu appears. F3 F4 OK 22 If you want to print a list of received documents in your transfer box, press [F3] (▼) or [F4] (▲) to highlight <06 PRINT RX DOC.> ➞ press [OK]. The PRINT RX DOC. menu appears.
● If you selected <01 OFF>: ❑ Press [OK]. OK The transfer setting is complete, and the TRANSFER menu returns. ● If you selected <02 ON>: ❑ Press [OK] ➞ press [F2] (-) or [F3] (+) to enter the number of RX copies (from OK 01 to 99) ➞ press [OK]. F2 You can also use the numeric keys to enter the required number of copies. F3 OK The TRANSFER menu returns. 5 24 Press [Reset] to return to the Basic Features screen.
The FILE SETTINGS menu appears. 3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 TRANSFER> ➞ press [OK]. OK The TRANSFER menu appears. 4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 CHANGE DATA> ➞ press [OK]. OK If you set a password for the transfer box, the display for entering your password appears. Proceed to the next step. If a password has not been set for the transfer box you selected, the CHANGE DATA menu appears. Proceed to step 6. @.
7 Reset Press [Reset] to return to the Basic Features screen. Deleting a Transfer Box Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. F4 OK 5 Receiving Documents F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu The FILE SETTINGS menu appears.
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 DELETE FILE> ➞ press [OK]. OK If you set a password for the transfer box, the display for entering your password appears. Proceed to the next step. If a password has not been set for the transfer box you selected, the selected box is deleted. Proceed to step 6.
Using a Transfer Box You can create a memory box to receive documents, and then transfer them automatically to other fax machines. The day and time for the unit to switch to the Transfer mode can be preset. This feature is especially convenient for receiving incoming documents at home when you are absent from the office at night or during holidays. NOTE To use this feature, you have to create a memory box for document transfer. (See "Creating a Transfer Box," on p. 5-20.
Memory Features 6 CHAPTER This chapter explains how you can store multiple documents in the machine's memory, and recall them at a later date. Memory Lock for Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Setting the Memory Lock Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Turning Memory Lock ON/OFF Using the Memory Reception Key . . . . . . . . . . . . . . . . . . . . . . .
Memory Lock for Received Documents The Memory Lock mode enables you to lock the machine to receive and store all documents in memory and not to print the received document automatically. Memory Lock also enables your machine to store received documents during holidays or at night and print them at a later date. (See "Printing a Document Received in Memory," on p. 6-12.) NOTE If MEMORY LOCK RX is set to '01 OFF', the Memory Lock mode does not work. The default setting is '01 OFF'.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <07 SYSTEM SETTINGS> ➞ press [OK]. If a system administrator's ID and password have been set, enter them after selecting <07 SYSTEM SETTINGS>. (See Chapter 5, "System Manager Settings," in the Reference Guide.) OK The SYSTEM SETTINGS menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 MEMORY LOCK RX> ➞ press [OK]. OK The MEMORY LOCK RX menu appears. F3 F4 OK 5 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK].
6 F3 F4 OK If you want to set a memory lock password, press [F3] (▼) or [F4] (▲) to highlight <01 MEM LOCK PASSWORD> ➞ press [OK]. The display for entering the memory lock password appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS 7 TUV DEF 7 Enter the memory lock password (up to seven digits) using the numeric keys ➞ press [OK]. WXY 8 9 OPER SYMBOLS 0 OK Memory Features 6 The MEMORY LOCK RX menu appears. NOTE You cannot set a password starting with a zero (0).
<02 OUTPUT NO>: No report prints while the machine in the Memory Lock mode. This is the default setting. The display returns to the MEMORY LOCK RX menu. F4 OK 10 If you want to set up a time for the machine to enter and leave the Memory Lock mode, press [F3] (▼) or [F4] (▲) to highlight <03 TIME SETUP> ➞ press [OK]. 6 The TIME SETUP menu appears. F3 F4 OK 11 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK].
12 Press [F3] (▼) or [F4] (▲) to highlight <01 START TIME> ➞ F3 press [OK]. F4 OK The START TIME menu appears. F3 13 Press [F3] (▼) or [F4] (▲) to highlight <01 EVERYDAY> or <02 SELECT DAYS>. F4 6 Memory Features ● If you selected <01 EVERYDAY>: ❑ Press [OK]. OK The display for selecting the preset time number appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight a number (from 01 to 05) ➞ press [OK]. F3 F4 OK The display for entering the time to switch to the Memory Lock mode appears. @.
NOTE You can set up to five different start times to switch the machine in and out of the Memory Lock mode. ● If you selected <02 SELECT DAYS>: ❑ Press [OK]. OK The SELECT DAYS menu appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight a day of the week ➞ press [OK]. F3 F4 OK The display for selecting the preset time number appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight a number (from 01 to 05) ➞ press [OK]. F3 F4 The display for entering the time to switch to the Memory Lock mode appears. @.
BACK 14 To finish setting the Memory Lock start time, press [BACK] until the TIME SETUP menu appears. F3 15 Press [F3] (▼) or [F4] (▲) to highlight <02 END TIME> ➞ press [OK]. F4 OK The END TIME menu appears. 6 Memory Features 16 Follow the procedure in step 13 to set the Memory Lock end time. Reset 17 Press [Reset] to return to the Basic Features screen.
Memory Reception Open all three one-touch speed dialing panels ➞ press [Memory Reception]. If you have set a Memory Lock password, use the numeric keys to enter the password ➞ press (OK). NOTE If you have set the memory lock start time, the function is turned 'ON' automatically at the preset time. If you have set the memory lock end time, the function is turned 'OFF' automatically at the preset time, and the machine prints the received documents.
Checking Documents Stored in Memory This section explains the methods to check and change the status of received documents. Printing a List of Documents in Memory Follow the procedure below to print a list of documents (Document Memory List) to check the transaction results. The Document Memory List contains the transaction number, transaction mode, destination, page number, document set time, start time, and sender's name. You can print the list by pressing [Report] and selecting DOC.
3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 DOC. MEMORY LIST> ➞ press [OK]. F3 F4 Each time you press (▼) or option becomes highlighted. OK (▲), the next or previous menu The document memory list is printed. Using the Memory Reference Key 1 Press [FAX]. FAX 2 Memory Reference F3 F4 lights, and the Fax Basic Features screen appears. 6 Open all three one-touch speed dialing panels ➞ press [Memory Reference]. The MEMORY REFERENCE menu appears on the display.
Printing a Document Received in Memory The In Use Memory lamp lights when there are received documents in memory. 1 FAX Press [FAX]. FAX 2 Memory Reception lights, and the Fax Basic Features screen appears. Open all three one-touch speed dialing panels ➞ press [Memory Reception]. If you have set a Memory Lock password, use the numeric keys to enter the password ➞ press (OK). The Memory Lock mode is turned 'OFF', and the machine prints the received documents in memory.
2 Memory Reference F3 Open all three one-touch speed dialing panels ➞ press [Memory Reference]. The MEMORY REFERENCE menu appears. 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 MEMORY RETRANSMT> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu A list of documents that failed to transmit from memory is displayed. F2 F3 4 Press [F2] (▼) or [F3] (▲) to highlight the document you want to resend ➞ press [OK].
Sending a Document in Memory to a Different Destination Follow the procedure below to select another destination for a document stored in memory. NOTE You can send documents to a different destination for the following functions only: polling sending, documents received in memory when the toner or paper runs out, confidential mailbox reception, memory box reception, and documents that remain in memory when an error occurs during sending (only if this setting has been enabled). 1 FAX Press [FAX].
F2 4 F3 Press [F3] (▼) or [F4] (▲) to highlight the document you want to send to another destination ➞ press [OK]. OK The Fax Basic Features screen returns. OK 5 Specify the new destination ➞ press [OK]. You can specify the destination using various sending methods. (See "Using Regular Dialing," on p. 3-27, "Using Speed Dialing," on p. 2-30, or "Redialing When the Line Is Busy," on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See "Sending Methods," on p.
2 Memory Reference F3 Open all three one-touch speed dialing panels ➞ press [Memory Reference]. The MEMORY REFERENCE menu appears. 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 DELETE DOCUMENT> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu Memory Features 6 A list of the documents in memory is displayed. F2 4 F3 Press [F2] (▼) or [F3] (▲) to highlight the document you want to delete ➞ press [OK].
NOTE The document that is currently being printed cannot be deleted. If you select a document that is currently being received, the message is displayed. Press (YES) to cancel receiving the document.
Using a Memory Box This section shows you how to use the memory features of this machine. A memory box is a location in the memory where you can store scanned or received documents for printing or transmitting to other destinations. There are four types of memory boxes: Confidential Mailbox, Memory Box for Relay Broadcasting, Polling Box, and Memory Box for Document Transfer. Before you use the memory box feature, you need to set up a memory box to suit your purpose.
3 Advanced Communication The ADVANCED COMM. menu appears. 4 F3 Open all three one-touch speed dialing panels ➞ press [Advanced Communication]. F4 Press [F3] (▼) or [F4] (▲) to highlight <01 POLLING> ➞ press [OK]. F3 F4 Each time you press (▼) or option becomes highlighted. OK (▲), the next or previous menu Memory Features 6 The setting menu for the selected memory box appears. 5 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 POLLING TX> ➞ press [OK].
The display for selecting the sender's name appears. 7 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight the sender's name ➞ press [OK]. OK If you do not select a sender's name, the unit's name will be used instead. The machine starts scanning the document. NOTE The transaction number will be used when you want to change or cancel polling sending settings. If you have placed your document on the platen glass, press (OK) after scanning all pages of the document into memory.
3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight the memory reference function you want to use. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu ● To print the document: ❑ Press [F3] (▼) or [F4] (▲) to highlight <03 PRINT DOCUMENT> ➞ press [OK]. F3 F4 OK ❑ Press [F2] (▼) or [F3] (▲) to highlight the document you want to print ➞ press F2 [OK]. F3 OK @.
The selected document is printed. ● To delete the document: ❑ Press [F3] (▼) or [F4] (▲) to highlight <05 DELETE DOCUMENT> ➞ press F3 [OK]. F4 OK A list of the documents stored in memory is displayed. ❑ Press [F2] (▼) or [F3] (▲) to highlight the document you want to delete ➞ F2 press [OK]. F3 OK Memory Features 6 @. ABC 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 ❑ If you are asked to enter the memory box password, use the numeric keys to DEF 1 GHI enter the password ➞ press [OK].
Relay Broadcasting 7 CHAPTER This chapter describes how to relay documents and how to have documents relayed for you. You can set up your machine as a relay station to relay documents that you receive, or you can send documents to another machine, and have the documents relayed for you. What Is Relay Broadcasting? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Setting Up Your Machine as a Relay Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
What Is Relay Broadcasting? In a relay broadcast, the originator fax machine sends a document over a long distance to another fax machine called the "relay unit". After the relay unit receives your document, it automatically sends the document to several other fax machines in the local area. In this way, you can send a document to several fax machines in the same locality with only one long distance transmission. You can also preset the time to send the relay documents.
Setting Up Your Machine as a Relay Unit In this section we will show you how to set up and manage a relay network with the standard relay features provided in your machine. Before you set up your machine to relay documents sent to you from the originator fax machine, confirm the following points: Relay Broadcasting Memory Box Settings Table A relay box is a memory box where the documents sent by other fax machines are stored, and this machine relays them to other destinations.
Description Item 03 TRIGGER Sets up the ITU-T subaddress, sender's fax number, or e-mail address (Network Model only). 04 RX PASSWORD Sets up the ITU-T password of the relay box. This setting is optional. However, if you set an ITU-T password for your relay box, the sending party must enter the correct password to send documents to your relay box. 05 SELECT ORIG UNIT SUBADDRESS, SENDER'S FAX NO.
If you set
F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 SETUP FILE> ➞ press [OK]. OK The display to enter the relay transmission group number appears. NOTE If you do not want to create the relay group, press (Stop). If you realize you want to restart creating it, select <02 CHANGE DATA>, and continue setting it. F2 6 F3 Press [F2] (-) or [F3] (+) to enter the Relay TX group (from 00 to 99) number ➞ press [OK]. You can also use the numeric keys to enter the group number.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 8 Enter a name for the relay group (up to 24 characters) using the numeric keys ➞ press [OK]. 0 OK The message appears on the screen for about two seconds, and the SETUP FILE menu returns. NOTE For details about entering letters, see Chapter 2, "Basic Operations," in the Reference Guide. The name can be up to 24 characters long, and may include numbers, symbols, and spaces.
11 To set up a subaddress, sender's fax number, or e-mail F3 address, press [F3] (▼) or [F4] (▲) to highlight <03 TRIGGER> ➞ press [OK]. F4 OK The TRIGGER menu appears. F3 12 Press [F3] (▼) or [F4] (▲) to highlight either <01 SUBADDRESS>, <02 SENDER'S FAX NO.>, or <03 MAIL ADDRESS (To)>. F4 Relay Broadcasting 7 ● If you selected <01 SUBADDRESS>: ❑ Press [OK]. OK The display for entering a subaddress appears. @. ABC ❑ Use the numeric keys to enter an ITU-T subaddress ➞ press [OK].
❑ Specify the sender's fax number using one-touch or coded speed dialing ➞ 01 press [OK]. 63 Coded Dial OK The TRIGGER menu returns. ● If you selected <03 MAIL ADDRESS (To)>: OK ❑ Press [OK]. The display for specifying an e-mail address appears. F3 F4 OK ❑ Press [F3] (▼) or [F4] (▲) to highlight an e-mail address from the list ➞ press [OK]. If you select <00 DO NOT USE>, e-mail addresses are not used as a trigger to relay documents. The SETUP FILE menu returns. Proceed to step 14.
The display for entering the RX password appears. @. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 15 Enter an RX password (up to 20 digits) using the numeric keys ➞ press [OK]. 0 OK The SETUP FILE menu returns. NOTE The RX password can be up to 20 digits long, and can include *, #, and spaces. F3 F4 16 Press [F3] (▼) or [F4] (▲) to highlight <05 SELECT ORIG UNIT> ➞ press [OK]. OK Relay Broadcasting 7 The SELECT ORIG UNIT menu appears.
❑ Specify the sender's fax number using one-touch or coded speed dialing ➞ 01 press [OK]. 63 Coded Dial OK The SETUP FILE menu returns. F3 F4 OK 18 If you want to print a list of transactions for the relay unit, press [F3] (▼) or [F4] (▲) to highlight <06 PRINT RX DOC.> ➞ press [OK]. The PRINT RX DOC. menu appears. 19 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON>. F4 ● If you selected <01 OFF>: OK ❑ Press [OK]. The SETUP FILE menu returns.
The SETUP FILE menu returns. F3 F4 20 Press [F3] (▼) or [F4] (▲) to highlight <07 SELECT LOCATIONS> ➞ press [OK]. OK The display for registering select locations for the relay broadcast appears. 21 Specify the destinations registered under one-touch speed 01 dialing keys or coded speed dialing codes ➞ press [OK]. 63 Coded Dial 7 The SETUP FILE menu returns. Relay Broadcasting OK NOTE You can specify up to 200 destinations.
<02 TRANSMIT>: After your machine relays a document, it sends a transmission report back to the originator. In order for this feature to perform correctly, the originator's telephone number must be registered on your machine for one-touch or coded speed dialing. The SETUP FILE menu returns. 24 If you want to set a preset time for your documents to be F3 relayed, press [F3] (▼) or [F4] (▲) to highlight <09 TX START TIME> ➞ press [OK]. OK The TX START TIME menu appears.
The message appears on the screen for about two seconds, and the display returns to the TX start time menu. NOTE You can set up to five different start times on the selected days for the machine to relay documents. BACK 27 To continue setting the TX start time, repeat steps 25 and 26 ➞ when you are finished setting the TX start times, press [BACK]. The SETUP FILE menu returns. F3 F4 7 28 Press [F3] (▼) or [F4] (▲) to highlight the <10 RELAY B'CAST> ➞ press [OK].
Reset 31 Press [Reset] to return to the Basic Features screen. Changing Relay Group Settings Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. F4 OK F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▼), the next or previous menu Relay Broadcasting 7 The FILE SETTINGS menu appears.
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 CHANGE DATA> ➞ press [OK]. OK The display for entering the relay TX group number appears. 5 F3 F4 OK Press [F2] (-) or [F3] (+) to enter the number of the relay TX group number whose settings you want to change ➞ press [OK]. You can also use the numeric keys to enter the relay TX group number. If the message is displayed, proceed to step 6.
Deleting a Relay Group Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. F4 OK F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▼), the next or previous menu The FILE SETTINGS menu appears. F3 F4 3 Press [F3] (▼) or [F4] (▲) to highlight <02 RELAY TX GROUP> ➞ press [OK].
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 DELETE FILE> ➞ press [OK]. OK The display for entering the relay group number appears. F2 5 F3 Press [F2] (-) or [F3] (+) to enter the number of the relay group you want to delete ➞ press [OK]. You can also use the numeric keys to enter the relay TX group number. OK If a password has not been set for the relay group you selected, the selected relay group is deleted. If the message is displayed, proceed to step 6.
Using Relay Broadcasting Follow this procedure to use relay broadcasting. 1 Create a memory box for relay broadcasting on your machine. For details on this procedure, see "Creating a Relay Group," on p. 7-5. 3 Tell the originator machine the ITU-T subaddress and password of your relay box. Have the originator unit send a document to your relay box. When your machine receives a document in its relay box, it relays the document to the other registered fax machines.
Sending a Document to a Relay Unit for Relay Broadcasting Follow this procedure to send a document to a relay unit. NOTE In this procedure, your machine is the originator. ■ Before Sending a Document to Another Machine for Relay Broadcasting Confirm the following points on your machine: Make sure your machine's fax/telephone number is correctly registered. (See "Registering The Machine's Fax Number," on p. 1-12.) Enter a subaddress.
Sending a Document to a Relay Unit with Speed Dialing You can register a telephone number for relay sending under a one-touch speed dialing key or a coded speed dialing code. Check these points before you send a document to another party for relay broadcasting: Sending with the Advanced Communication Key Follow the procedure below to send a document for a relay broadcast with the Advanced Communication key. NOTE You can set only one destination. FAX 1 Press [FAX].
NOTE You can adjust the resolution, density and image quality. (See "Adjusting the Resolution, Density, and Image Quality," on p. 3-12.) You can also specify a sender's name with [TTI Selector]. (See "Sending a Document with a Sender Name," on p. 3-15.) 3 Advanced Communication The ADVANCED COMM. menu appears. 4 F3 Open all three one-touch speed dialing panels ➞ press [Advanced Communication]. F4 Press [F3] (▼) or [F4] (▲) to highlight <03 RELAY> ➞ press [OK].
The display for entering the subaddress appears. @. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 6 Enter the ITU-T subaddress required to start the relay broadcast on the other party's fax machine using the numeric keys ➞ press [OK]. 0 OK The Fax Basic Features screen returns. 7 Advanced Communication If an ITU-T password is required to start the relay broadcast, press [Advanced Communication]. Otherwise, proceed to step 10.
8 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 PASSWORD> ➞ press [OK]. OK The display for entering the password appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 9 Enter the ITU-T password using the numeric keys ➞ press [OK]. 0 OK The Fax Basic Features screen returns. NOTE The password can be up to 20 digits long, and can include *, #, and spaces. The password (and any spaces in it) must be exactly the same as the other party's password.
Confidential Mailboxes 8 CHAPTER This chapter shows you how to send and receive confidential documents. A confidential document is a document that does not print as soon as it is received. The receiving party must use a password to unlock his or her mailbox in order to print the document. Confidential sending and receiving are used for documents that you want only the person with the correct password to read. What Is a Confidential Mailbox? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
What Is a Confidential Mailbox? A confidential mailbox is a memory box used to receive confidential documents. A confidential document is not printed as soon as it is received. The other party who sends a document to your confidential mailbox must know the ITU-T subaddress and password set for your confidential mailbox. The receiving party must use a password to unlock his or her mailbox in order to print the document.
Setting Up a Confidential Mailbox In this section we will describe how to create your own confidential mailbox, change the mailbox settings when necessary, and delete the mailbox when it is no longer needed. Confidential Mailbox Setting Table This feature is convenient when you want to receive confidential documents. A confidential document does not print unless you enter the registered password.
NOTE If you enter a wrong number or letter, use the cursor keys to go back to the position you want to correct ➞ press [Delete] ➞ enter the correct number or letter. To delete the entire entry, press [Clear]. Creating a Confidential Mailbox Follow this procedure to create a private mailbox to hold confidential documents protected with a password. Additional Functions 1 Press [Additional Functions]. Confidential Mailboxes The ADDITIONAL FUNCTIONS menu appears.
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 CONFIDNTL MAILBOX> ➞ press [OK]. OK The CONFIDNTL MAILBOX menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 SETUP FILE> ➞ press [OK]. The display for entering the desired mailbox number appears. NOTE If you want to stop creating the confidential mailbox, press (Stop). If you want to restart creating it, select <02 CHANGE DATA>, and continue to set the mailbox.
7 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 FILE NAME> ➞ press [OK]. OK The display for entering a name for the confidential mailbox appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 8 Enter a name for the confidential mailbox (up to 24 characters) using the numeric keys ➞ press [OK]. Confidential Mailboxes 0 OK The message appears on the screen for about two seconds, and the display returns to the SETUP FILE menu.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 10 Enter a password (up to seven digits) using the numeric keys ➞ press [OK]. 0 OK The SETUP FILE menu returns. 11 To set a subaddress, press [F3] (▼) or [F4] (▲) to highlight <03 F3 SUBADDRESS> ➞ press [OK]. F4 OK The display for entering an ITU-T subaddress appears. @.
13 To set a reception password, press [F3] (▼) or [F4] (▲) to F3 highlight <04 RX PASSWORD> ➞ press [OK]. F4 OK The display for entering an RX password appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 14 Enter an RX password (up to 20 digits) using the numeric keys ➞ press [OK]. Confidential Mailboxes 0 OK The SETUP FILE menu returns. NOTE The RX password can be up to 20 digits long, and can include *, #, and spaces.
F2 16 Press [F2] (-) or [F3] (+) to enter the number of copies (from 01 F3 to 99) ➞ press [OK]. OK You can also use the numeric keys to enter the number of copies. The display for entering another mailbox number appears. 17 To continue creating another mailbox, repeat the procedure Reset Confidential Mailboxes from step 6. 18 Press [Reset] to return to the Basic Features screen.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 CONFIDNTL MAILBOX> ➞ press [OK]. OK The CONFIDNTL MAILBOX menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 CHANGE DATA> ➞ press [OK]. Confidential Mailboxes OK The display for entering the confidential mailbox number appears. F2 F3 8 OK 5 Press [F2] (-) or [F3] (+) to enter the number of confidential mailbox whose settings you want to change ➞ press [OK].
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 6 If the message is displayed, enter the password for the confidential mailbox using the numeric keys ➞ press [OK]. 0 OK The CHANGE DATA menu appears. Change the desired mailbox settings. For details about the settings you can select and how to change them, refer to the procedure described in "Creating a Confidential Mailbox," on p. 8-4.
The FILE SETTINGS menu appears. F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 CONFIDNTL MAILBOX> ➞ press [OK]. OK The CONFIDNTL MAILBOX menu appears. F3 4 Confidential Mailboxes F4 Press [F3] (▼) or [F4] (▲) to highlight <03 DELETE FILE> ➞ press [OK]. OK The display for entering the confidential mailbox number appears. F2 8 F3 OK 5 Press [F2] (-) or [F3] (+) to enter the number of confidential mailbox you want to delete ➞ press [OK].
ABC DEF 1 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 6 If the message is displayed, enter the confidential mailbox password using the numeric keys ➞ press [OK]. 0 OK The message appears on the screen for about two seconds, and the selected mailbox is deleted. Reset 7 Press [Reset] to return to the Basic Features screen. Confidential Mailboxes @.
Using a Confidential Mailbox Follow this procedure to receive confidential documents. 1 Create a confidential mailbox on your machine. For details on this procedure, see "Creating a Confidential Mailbox," on p. 8-4. Confidential Mailboxes 2 3 Tell the other party the ITU-T subaddress and password of your confidential mailbox. Have the other party send a document to your confidential mailbox.
Receiving a Confidential Document When the machine receives a confidential document with a subaddress or subaddress and password that matches the subaddress/password settings for your confidential mailbox, the document is stored inside the mailbox. The confidential RX report lists the subaddress where the documents have been received. Printing the confidential RX report every time you receive a confidential document can be turned 'ON' and 'OFF'. (See "Confidential RX Reports," on p. 11-6.
The CONFID. TX/RX menu appears. 4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 CONFIDENTIAL RX> ➞ press [OK]. OK The display for entering the confidential mailbox number appears. F2 5 Confidential Mailboxes F3 Press [F2] (-) or [F3] (+) to enter the confidential mailbox number ➞ press [OK]. You can also use the numeric keys to enter the number. OK If the message is displayed, proceed to step 6.
Sending a Confidential Document Sending a document with a subaddress and password does not ensure that the document will be received as a confidential document. Before your machine sends a document, it cannot confirm that the other party has their machine set up for confidential receiving. If you frequently use the confidential sending feature, you can register a telephone number for confidential sending under a one-touch speed dialing key or a coded speed dialing code.
Sending a Confidential Document with the Advanced Communication Key Confidential Mailboxes Note these points about sending a confidential document to a confidential mailbox. You can dial only one telephone number. If you frequently need to send a confidential document to more than one location, register the number, subaddress, and password under one-touch speed dialing keys or coded speed dialing codes so you can use sequential broadcasting. (See "One-Touch Speed Dialing," on p.
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 CONFIDENTIAL> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu 5 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 CONFIDENTIAL TX> ➞ press [OK]. OK The AUTO RX menu appears. @. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 0 OK 6 Specify the destination using the numeric keys ➞ press [OK].
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 7 Enter the ITU-T subaddress required to start sending the confidential documents on the other party's fax machine using the numeric keys ➞ press [OK]. 0 OK Confidential Mailboxes The Fax Basic Features screen returns. 8 NOTE The subaddress can be up to 20 digits long, and can include *, #, and spaces. The subaddress (and any spaces in it) must be exactly the same as the other party's subaddress.
9 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 PASSWORD> ➞ press [OK]. OK The display for entering the password appears. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 10 Enter the ITU-T password using the numeric keys ➞ press [OK]. 0 OK The Fax Basic Features screen returns. NOTE The password can be up to 20 digits long, and can include *, #, and spaces. The password (and any spaces in it) must be exactly the same as the other party's password.
Confidential Mailboxes 8 8-22 Sending a Confidential Document
Using Polling 9 CHAPTER This chapter describes how to set up and use polling sending and receiving. Polling is useful when one or both parties cannot be in the office at the same time. What Is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Before You Use Polling Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3 Polling Receiving . . . . . . . . . . . . . . . . . . . . .
What Is Polling? Polling is when one fax machine calls another fax machine and requests that the other fax machine send a document that it is holding. Unlike normal sending and receiving, in polling, the receiver always calls the sender. This is called polling to receive a document. The sender sends the document in response to a polling request by a telephone call from the receiver.
Before You Use Polling Receiving Before you try to set up polling, note the following points: Using Polling In one operation you can poll several fax machines. You can dial up to 210 telephone numbers, and poll those fax machines to receive documents that they are holding. You can poll a machine at any time, but you may find it more useful to set your machine for polling other fax machines at specified times throughout the day. (See "Polling to Receive at a Preset Time," on p. 9-10.
Polling Receiving Using Polling Polling receiving enables your machine to call another fax machine, and request it to send the document it is holding. 9 NOTE This machine can poll all fax machines that support ITU-T subaddress/password transactions, and also Canon fax machines that do not support ITU-T subaddress/ password transactions. If the other party's fax machine supports ITU-T subaddress/password transactions, you can receive the documents held in a specified polling box of the other party.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 POLLING> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu The POLLING menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 POLLING RX> ➞ press [OK]. The Fax Basic Features screen returns. NOTE For information about the procedure to send a document using polling sending, see "Polling Sending," on p. 9-21. Using Polling OK 9 OK 5 Specify the destination ➞ press [OK].
NOTE In one operation, you can poll several fax machines. You can dial up to 210 telephone numbers and poll those fax machines in order to receive documents that they are holding. You must perform the next operation within five seconds of specifying the destination. If you wait longer than the timeout interval, the machine starts dialing automatically, and you cannot specify the ITU-T subaddress and password. The timeout interval can be turned 'OFF'. (See "Time Out Mode," on p. 4-7.
2 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 SUBADDRESS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu The display for entering the subaddress appears. ABC DEF 1 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 3 Enter the ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [OK]. 0 OK Using Polling @. GHI The Fax Basic Features screen returns.
Advanced Communication 5 Press [Advanced Communication]. The ADVANCED COMM. menu appears. NOTE You must press [Advanced Communication] within five seconds of entering the subaddress. If you wait longer than five seconds, the machine starts to poll and receive the documents. The timeout interval can be turned 'OFF'. (See "Time Out Mode," on p. 4-7.) 6 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 PASSWORD> ➞ press [OK]. Using Polling OK 9 The display for entering the ITU-T password appears. @.
8 Press [Start]. The machine starts polling receiving.
Polling to Receive at a Preset Time Before you set up polling at a preset time, make sure you have performed the following tasks: Using Polling Register the numbers of the fax machines you want to poll under one-touch speed dialing keys or coded speed dialing codes. (See "Setting Up Speed Dialing," on p. 2-3.) When you set up the speed dialing settings, turn 'ON' the OPTIONAL SETTINGS and select 'TX TYPE'. Select 'POLLING RX', and set the ITU-T subaddress and password.
NOTE If you made a mistake when entering the file name, password, or destination, use the cursor keys to go back to the position you want to correct ➞ press [Delete] ➞ enter the correct value. To delete the entire entry, press [Clear]. If you made a mistake entering the transfer start time, use the cursor keys to go back to the digit you want to correct ➞ enter the correct digit. To delete the entire entry, press [Clear].
F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 PRESET POLLING> ➞ press [OK]. OK The PRESET POLLING menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 SETUP FILE> ➞ press [OK]. OK Using Polling The display for entering the preset polling box number appears. NOTE If you want to stop creating the preset polling box, press (Stop). If you want to restart creating it, select <02 CHANGE DATA>, and continue the polling box setting.
7 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 FILE NAME> ➞ press [OK]. OK The display for entering a name for the preset polling box appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 8 Enter a name for the polling box (up to 24 characters) using the numeric keys ➞ press [OK]. 0 OK NOTE For details about entering letters, see Chapter 2, "Basic Operations," in the Reference Guide.
@. DEF ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 10 Enter a password (up to seven digits) using the numeric keys ➞ press [OK]. 0 OK The SETUP FILE menu returns. IMPORTANT You cannot set a password starting with a zero (0). F3 F4 11 To specify select locations to poll, press [F3] (▼) or [F4] (▲) to highlight <03 SELECT LOCATIONS> ➞ press [OK]. Using Polling OK 9 The display for specifying the destinations appears.
13 To set a time to poll other machines to send documents, press F3 [F3] (▼) or [F4] (▲) to highlight <04 START TIME> ➞ press [OK]. F4 OK The START TIME menu appears. F3 14 Press [F3] (▼) or [F4] (▲) to highlight <01 EVERYDAY> or <02 ● If you select <01 EVERYDAY>: ❑ Press [OK]. OK The display for selecting the preset time number appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight a number (from 01 to 05) ➞ press [OK]. F3 9 F4 OK The display for entering the start time for polling appears. @.
NOTE You can set up to five different start times every day to poll other fax machines for documents. ● If you select <02 SELECT DAYS>: ❑ Press [OK]. OK The SELECT DAYS menu appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight a day of the week ➞ press [OK]. F3 F4 OK The display for selecting the preset time number appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight a number (from 01 to 05) ➞ press [OK]. F3 F4 Using Polling OK 9 The display for entering the start time for polling appears. @.
Changing Preset Time Polling Box Settings Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. F4 OK 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu Using Polling F3 The FILE SETTINGS menu appears.
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 CHANGE DATA> ➞ press [OK]. OK The display for entering the preset polling box number appears. F2 5 F3 You can also use the numeric keys to enter the preset polling box number. Using Polling OK 9 Press [F2] (-) or [F3] (+) to enter the number of the preset polling box whose settings you want to change ➞ press [OK]. If the message is displayed, proceed to step 6.
Deleting a Preset Time Polling Box Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. F4 OK 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu Using Polling F3 The FILE SETTINGS menu appears.
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 DELETE FILE> ➞ press [OK]. OK The display for entering the preset polling box number appears. F2 5 F3 You can also use the numeric keys to enter the preset polling box number. Using Polling OK 9 Press [F2] (-) or [F3] (+) to enter the number of the preset poling box you want to delete ➞ press [OK]. If the message is displayed, proceed to step 6.
Polling Sending This section shows you how to set up your machine to store and hold a document until it is polled by another fax machine to send it. Polling Box Settings Table The other parties must know your ITU-T subaddress number. If you are also using an ITU-T password for the polling box, they must also know this password. This password setting is optional. Your TX PASSWORD must match the ITU-T password attached when the other party calls you.
NOTE If you entered a wrong number or letter, use the cursor keys to go back to the position you want to correct ➞ press [Delete] ➞ enter the correct number or letter. To delete the entire entry, press [Clear]. Creating a Polling Box for Sending Documents Before you can use polling sending, you must create a polling box using the File settings menu. The polling box holds the document in the memory until the other party polls your machine to send the document.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 POLLING BOX> ➞ press [OK]. OK The POLLING BOX menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 SETUP FILE> ➞ press [OK]. OK NOTE If you want to stop creating the polling box, press (Stop). If you want to restart creating it, select <02 CHANGE DATA>, and continue the polling box setting. F2 F3 OK 5 Press [F2] (-) or [F3] (+) to select a polling box number (from 00 to 99) ➞ press [OK].
6 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 FILE NAME> ➞ press [OK]. OK The display for entering a name for the polling box appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 7 Enter a name for the polling box (up to 24 characters) using the numeric keys ➞ press [OK]. 0 OK Using Polling The message appears on the screen for about two seconds, and the SETUP FILE menu appears.
@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 9 Enter a password (up to seven digits) using the numeric keys ➞ press [OK]. 0 OK The SETUP FILE menu returns. IMPORTANT You cannot set a password starting with a zero (0). 10 To set a subaddress for your polling box, press [F3] (▼) or F3 [F4] (▲) to highlight <03 SUBADDRESS> ➞ press [OK]. F4 The display for entering the subaddress appears. @.
12 If you want to set a TX password for polling sending, press F3 [F3] (▼) or [F4] (▲) to highlight <04 TX PASSWORD> ➞ press [OK]. F4 OK The display for entering a TX password appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 13 Enter a TX password (up to 20 digits) using the numeric keys ➞ press [OK]. 0 OK Using Polling The SETUP FILE menu returns. NOTE The TX password can be up to 20 digits long, and can include *, #, and spaces.
Reset 16 Press [Reset] to return to the Basic Features screen. Changing Polling Box Settings Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. F4 F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu 9 The FILE SETTINGS menu appears.
The POLLING BOX menu appears. 4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 CHANGE DATA> ➞ press [OK]. OK The display for entering the polling box number appears. F2 5 F3 You can also use the numeric keys to enter the polling box number. Using Polling OK 9 Press [F2] (-) or [F3] (+) to enter the number of the polling box whose settings you want to change ➞ press [OK]. If the message is displayed, proceed to step 6.
Reset 8 Press [Reset] to return to the Basic Features screen. Deleting a Polling Box Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK] The FAX SAETTING menu appears. F4 OK 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu Using Polling F3 9 The FILE SETTINGS menu appears.
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 DELETE FILE> ➞ press [OK]. OK The display for entering the polling box number appears. F2 5 F3 You can also use the numeric keys to enter the polling box number. Using Polling OK 9 Press [F2] (-) or [F3] (+) to enter the number of the poling box you want to delete ➞ press [OK]. If the message is displayed, proceed to step 6.
Using a Polling Box for Sending Documents 1 Store the document to be polled into the polling box. For details on this procedure, "Storing Documents in a Memory Box," on p. 6-18. Have the receiving party dial the fax number of your machine, and poll it. The machine sends the document stored in the polling box. NOTE You can set to delete the document in the polling box after it has been sent. (See "Polling Box Settings Table," on p. 9-21.
Using Polling 9 9-32 Using a Polling Box for Sending Documents
Special Fax Features 10 CHAPTER This chapter describes some convenient features that you may want to use in daily operations. Using Tone Dialing on a Pulse Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 Program One-Touch Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3 List of Available Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Tone Dialing on a Pulse Line Many telephone information services for banks, airline reservations, hotel reservations, etc., require tone dialing for accessing their services. If your machine is connected to a rotary pulse line, follow the procedure below to set the machine to tone dialing temporarily. 1 Hook 2 Press [Hook] ➞ Specify the destination. When the recorded message of the information service answers, press [Tone].
Program One-Touch Keys You have to open all three one-touch speed dialing panels to access the fax function keys. To simplify the procedure, you can assign each function related to faxing to any one-touch speed dialing key. This enables you to perform a routine procedure with a single press of a key. A one-touch speed dialing key with a fax function is called a "program one-touch key." The program one-touch key feature cannot be used for the copy function. NOTE The default setting is '01 DO NOT USE'.
Description Item 09 ACCESS CODE Press to start the access code dialing. 10 SENDER'S NAME SET You can register a sender name for a program one-touch key. 11 SET TEXT Press to enter fixed text, etc. 12 MEMORY REFERENCE Same function as opening all three one-touch speed dialing panels and pressing [Memory Reference]. Setting Up a Program One-Touch Key Follow the procedure below to set up a program one-touch key. Additional Functions 1 Press [Additional Functions].
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞ press [OK]. OK The USER SETTINGS menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <07 PROG. 1-TOUCH KEY> ➞ press [OK]. OK F3 F4 OK 5 Press [F3] (▼) or [F4] (▲) to highlight the number of an empty one-touch speed dialing key ➞ press [OK]. An empty one-touch speed dialing key has the message next to the one-touch speed dialing number. Special Fax Features The PROG. 1-TOUCH KEY menu appears.
F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 USE> ➞ press [OK]. If you do not want to register a function to a one-touch speed dialing key, select <01 DO NOT USE>. OK The list of the functions that can be assigned to the program one-touch key is displayed. F3 7 F4 Press [F3] (▼) or [F4] (▲) to highlight the desired function ➞ press [OK]. Special Fax Features OK The display returns to the PROG. 1-TOUCH KEY menu. Reset 8 Press [Reset] to return to the Basic Features screen.
Setting the TX/RX Start Speed If you find the telephone line in poor condition, and it takes a long time for the machine to start a transaction, follow the procedure below to change the transmission speed for all documents you send and receive. NOTE The default setting is '06 33600bps' for either and . Additional Functions 1 Press [Additional Functions]. F3 F4 2 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK].
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞ press [OK]. OK The USER SETTINGS menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. OK Special Fax Features The TEL LINE SETTINGS menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX START SPEED> or <04 RX START SPEED> ➞ press [OK]. OK 10 The TX START SPEED or RX START SPEED menu appears.
NOTE If you find that the telephone line is in poor condition, select a slower TX/RX start speed. 7 Press [Reset] to return to the Basic Features screen.
Adjusting the Scanning Density Follow the procedure below to adjust the scanning density for each density level: dark, standard, and light. If you often send a document that is too dark or too light, it is recommended to adjust the scanning density. NOTE Even if you change (adjust) the density, the resolution does not change. If you want to send a document with a detailed image, adjust the resolution. (See "Adjusting the Resolution, Density, and Image Quality," on p. 3-12.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <06 DENSITY CONTROL> ➞ press [OK]. OK The DENSITY CONTROL menu appears. F3 F4 4 Press [F3] (▼) or [F4] (▲) to highlight <01 LIGHT>, <02 STANDARD>, or <03 DARK> ➞ press [OK]. OK F2 ❑ Adjust the density by pressing [F2] (LIGHT) or [F3] (DARK) ➞ press [OK]. F3 OK The DENSITY CONTROL menu returns.
● If you select <03 DARK>: ❑ Adjust the density by pressing [F2] (LIGHT) or [F3] (DARK) ➞ press [OK]. F2 F3 OK The USER SETTINGS menu returns. NOTE The density level indicated with an arrow in each display shown above is the default density control setting. 5 Press [Reset] to return to the Basic Features screen.
Setting the RX Password Follow the procedure below to set the reception password. When another fax sends a document without ITU-T subaddress, its password will be confirmed. If the password does not match the password you set here, or no password is set for the document sent by another fax, this machine will not receive the document. When receiving in memory boxes, their passwords have the priority even if you set an RX password here. Additional Functions 1 Press [Additional Functions].
The SYSTEM SETTINGS menu appears. 4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 RX PASSWORD> ➞ press [OK]. OK The display for entering an RX password appears. @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 5 Enter the RX password (up to 20 digits) using the numeric keys ➞ press [OK]. 0 Special Fax Features OK 10 The SYSTEM SETTINGS menu returns. NOTE The RX password can be up to 20 digits long, and can include *, #, and spaces.
Confirming the Other Party's Fax Number Follow the procedure below to set the machine to check the fax number of the receiving party before sending documents. Using this feature, the machine checks the last six digits of the fax number registered on the receiving machine to verify it matches the last six digits of the fax number you dial. This can be useful when, for example, the phone company inadvertently connects the machine to a wrong number, in which case the fax transmission can be aborted.
The SYSTEM SETTINGS menu appears. F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 PHONE NO. CHECK> ➞ press [OK]. OK The PHONE NO. CHECK menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. Special Fax Features OK The SYSTEM SETTINGS menu returns. Reset 5 Press [Reset] to return to the Basic Features screen.
Changing the Fax Default Settings The standard mode is the combination of functions the machine resumes when [Reset] is pressed.
The SYSTEM SETTINGS menu appears. F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 FAX DEFAULT> ➞ press [OK]. OK The FAX DEFAULT menu appears. F3 4 Special Fax Features F4 10 If you want to set the resolution, press [F3] (▼) or [F4] (▲) to highlight <01 RESOLUTION> ➞ press [OK]. OK The RESOLUTION menu appears. F3 F4 OK 5 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF>, or highlight the desired resolution level ➞ press [OK]. <01 OFF>: No setting will be specified as default.
The FAX DEFAULT menu returns. F3 6 F4 If you want to set the scanning density, press [F3] (▼) or [F4] (▲) to highlight <02 SCAN DENSITY> ➞ press [OK]. OK The SCAN DENSITY menu appears. F3 7 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF>, or highlight the desired scanning density level ➞ press [OK]. <01 OFF>: No setting will be specified as default. The machine will retain the most recently used setting.
F3 F4 OK 9 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF>, or highlight the image quality of your document ➞ press [OK]. <01 OFF>: No setting will be specified as default. The machine will retain the most recently used setting. <02 TEXT>: Select for sending a document that contains normal printed or typewritten text. <03 TEXT/PHOTO>: Select for sending a document that contains both text and halftone images, such as photographs.
F3 F4 12 If you want to set the transmission mode, press [F3] (▼) or [F4] (▲) to highlight <05 TX MODE> ➞ press [OK]. OK The TX MODE menu appears. F3 13 Press [F3] (▼) or [F4] (▲) to select either <01 MEMORY F4 SENDING> or <02 DIRECT SENDING> ➞ press [OK]. OK <01 MEMORY SENDING>: Scans all pages into memory, and then sends them. The FAX DEFAULT menu returns. F3 F4 OK 14 If you want your documents stamped after every transmission, press [F3] (▼) or [F4] (▲) to highlight <06 TX STAMP> ➞ press [OK].
F3 F4 OK 15 Press [F3] (▼) or [F4] (▲) to highlight <01 TX STAMP OFF> or <02 TX STAMP ON> ➞ press [OK]. <01 TX STAMP OFF>: Does not stamp documents after they are scanned. <02 TX STAMP ON>: Stamps documents after they are scanned. The SYSTEM SETTINGS menu returns. 16 Press [Reset] to return to the Basic Features screen.
Printing Reports and Lists 11 CHAPTER This chapter explains how to print various reports and lists from your machine. Setting Reports to Print Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 TX Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2 RX Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Reports to Print Automatically This section describes how to print the reports of the TX/RX results or of TX/RX in the memory boxes automatically. TX Reports Follow the procedure below to select whether to print the TX reports automatically. You can also set to print reports only when a transmission error occurs. Printing Reports and Lists NOTE For TX report samples, see "Report Samples," on p. 14-2. You can set whether or not to print the TX image on the reports.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 REPORT SETTINGS> ➞ press [OK]. OK The REPORT SETTINGS menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TX REPORT> ➞ press [OK]. OK F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OUTPUT NO>, <02 PRINT ERROR ONLY>, or <03 OUTPUT YES> ➞ press [OK]. OK If you have selected <01 OUTPUT NO>, the setting is complete. F3 F4 OK 6 Printing Reports and Lists The TX REPORT menu appears.
7 Reset Press [Reset] to return to the Basic Features screen. RX Reports Follow the procedure below to select whether to print the RX reports automatically. You can also set to print reports only when an error occurs during receiving. NOTE For RX report samples, see "Report Samples," on p. 14-2. You can check if the document was received correctly from the other party using the RX reports. The default setting is '01 OUTPUT NO'.
F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 RX REPORT> ➞ press [OK]. OK The RX REPORT menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OUTPUT NO>, <02 PRINT ERROR ONLY>, or <03 OUTPUT YES> ➞ press [OK]. OK Reset 5 Printing Reports and Lists The REPORT SETTINGS menu returns. Press [Reset] to return to the Basic Features screen.
Confidential RX Reports Follow the procedure below to select whether to print the confidential RX report automatically. You can check if confidential documents were sent correctly from the other party, or received properly without an error, using the confidential RX reports. NOTE For the confidential RX report samples, see "Report Samples," on p. 14-2. The default setting is '02 OUTPUT YES'.
4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OUTPUT NO> or <02 OUTPUT YES> ➞ press [OK]. OK The REPORT SETTINGS menu returns. 5 Reset Press [Reset] to return to the Basic Features screen. Activity Reports NOTE For activity report samples, see "Report Samples," on p. 14-2. You can check the list of TX/RX results using an activity report. As default settings, is set to '01 ON', to '01 OFF', and to '01 OFF'.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 REPORT SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu The REPORT SETTINGS menu appears. F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 ACTIVITY REPORT> ➞ press [OK]. Printing Reports and Lists OK The ACTIVITY REPORT menu appears. F3 4 Press [F3] (▼) or [F4] (▲) to highlight the item you want to set.
❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. F3 F4 OK The ACTIVITY REPORT menu returns. ● To select <02 DAILY REPORT TIME>: ❑ Press [F3] (▼) or [F4] (▲) to highlight <02 DAILY REPORT TIME> ➞ press F3 [OK]. F4 OK The DAILY REPORT TIME menu appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. F3 OK If you have selected <02 ON>, the display for entering the report time appears. @.
❑ Press [F3] (▼) or [F4] (▲) to highlight <03 TX/RX SEPARATE> ➞ press [OK]. F3 F4 OK The TX/RX SEPARATE menu appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. F3 F4 OK The FAX SETTINGS menu returns. 5 Press [Reset] to return to the Basic Features screen.
Printing the Activity Report Follow this procedure to print a list of the previous 40 transactions on your machine. An activity report contains the start time of the transaction, destination, sender name, transaction number, transaction mode, total number of pages transmitted, and transmission result, of each transaction. NOTE For report samples, see "Report Samples," on p. 14-2. 1 Press [FAX]. FAX 2 lights, and the Fax Basic Features screen appears.
Printing the Confidential Reception List Follow the procedure below to print a list of documents received in the confidential mailbox. FAX 1 Press [FAX]. FAX 2 lights, and the Fax Basic Features screen appears. Open all three one-touch speed dialing panels ➞ press [Report]. Report Printing Reports and Lists The REPORT menu appears on the display. F3 F4 3 Press [F3] (▼) or [F4] (▲) to highlight <05 CONF. MAILBOX LIST> ➞ press [OK]. F3 OK Each time you press (▼) or option becomes highlighted.
Printing the List of Fax Settings This section describes the procedure to print these lists by pressing [Additional Functions] and entering the PRINT LISTS menu, but you can print them also by pressing [Report] under the one-touch speed dialing panels. However, you cannot print the DEPT. INFO LIST by pressing [Report]. Follow the procedure below to print the lists of the contents you registered and set in the FAX SETTINGS menu.
F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <08 PRINT LISTS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu The PRINT LISTS menu appears. F3 3 Press [F3] (▼) or [F4] (▲) to highlight the list you want to print. Printing Reports and Lists F4 ● To print the user data list: F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 USER DATA> ➞ press [OK]. F4 OK The Basic Features screen returns, and the user data list is printed.
F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight the list you want to print ➞ press [OK]. F4 OK The optional settings for printing are displayed. F3 F4 ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 NO SORT> or <02 SORT> ➞ press [OK]. OK The Basic Features screen returns, and the selected list is printed. ● To print the group dialing list: F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <02 PRINT ADD. LISTS> ➞ press [OK]. F4 OK The PRINT ADD. LISTS menu appears.
● To print the access code list: F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <02 PRINT ADD. LISTS> ➞ press [OK]. F4 OK The PRINT ADD. LISTS menu appears. F3 F4 ❑ Press [F3] (▼) or [F4] (▲) to highlight <06 ACCESS CODE LIST> ➞ press [OK]. OK The Basic Features screen returns, and the access code list is printed. Printing Reports and Lists ● To print the department information list: 11 F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <03 DEPT. INFO LIST> ➞ press [OK].
❑ When you are printing multiple lists, press [F2] (▼) or [F3] (▲) to highlight the F2 list waiting to be printed shown in the display ➞ press [F4] (CANCEL). F3 F4 ❑ Press [F3] (YES). F3 The Basic Features screen returns, and the printing of the selected list is canceled. 4 Press [Reset] to return to the Basic Features screen.
Printing Reports and Lists 11 11-18 Printing the List of Fax Settings
Troubleshooting 12 CHAPTER This chapter highlights any problems that may occur during the operation of the fax functions, and solutions that may be helpful in fixing them. When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2 Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-2 Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . .
When Problems Occur If an error occurs during sending or receiving, or there is an abnormality in the machine, check the following points. Sending Documents Troubleshooting You cannot send a document after dialing. 12 Cause 1 Is your machine set to the correct telephone line type (pulse or tone)? Remedy Check the telephone line type and set the machine to the correct type. Cause 2 Is your machine in copy mode? Remedy Press [FAX] to light the FAX indicator.
Cause 2 Is a document occupying your memory space? Remedy Either print out any documents received in memory or wait until any documents stored in memory for sending have been sent, then resend your document. Documents are streaked with lines when they print on the other party's fax machine. Cause Is your machine's platen glass clean? Remedy Copy a document on your machine and see if the document is streaked or dirty. If the copy is streaked, clean the scanning glass.
You cannot perform polling. Cause Is the polling box set? Remedy For polling to send, the polling box must first be set. Set the polling box and resend the document. Troubleshooting You cannot perform confidential sending. Cause 1 Has the other party set up a confidential mailbox in memory? Remedy Contact the other party and resend on confirmation that their confidential mailbox is set.
Cause 4 Did you make a mistake in the subaddress or password registered for one-touch or coded speed dialing? Remedy Check your one-touch or coded speed dialing settings. Cause 5 Is the memory of the other fax machine full? Remedy Contact the other party and check. You cannot send a document with a subaddress/password. Cause 1 Does the other party's fax machine support ITU-T subaddress/password transactions? Remedy Contact the other party and check.
The documents you received are of poor quality. Cause 1 Is your toner cartridge running low on toner? Remedy Remove your toner cartridge and gently tilt it from side to side five or six times to redistribute the remaining toner. If this does not solve the problem, replace with a new toner cartridge. Cause 2 Is the platen glass of the other party's fax machine clean? Remedy Copy a document on your machine. If the document is clean, the problem lies with the sender's fax machine.
Other Problems Sending and receiving of documents is too slow. Cause 1 Is the resolution set to 'FINE', 'SUPER FINE', or 'ULTRA FINE'? Remedy Setting the resolution to 'STANDARD' reduces the sending time. However, any fine text in the document will also be harder to read. Cause 2 Is the picture quality set to 'PHOTO' or 'TEXT/PHOTO'? Remedy Press [F3] (IMAGEQUALITY) to select 'TEXT'.
Error Codes If errors occur during sending or receiving, they are recorded in reports as error codes. #0001 Cause A document may be jammed. Remedy Remove the jammed document. Troubleshooting #0003 Cause 1 An attempt was made to send a document of 3.3 feet (1 meter) or longer from the feeder. Remedy Divide the document into smaller parts and send from the platen glass. Cause 2 A document takes a long time to send because it contains too much data.
#0009 Cause The paper has run out or the paper drawer is not set properly. Remedy Load the paper or reset the drawer properly. #0011 Cause 1 The document for sending was not set properly. Remedy Try again from the beginning. Cause 2 Polling reception did not work because no document was set on the other party's fax machine. Remedy Contact the other party and ask them to set the document on their fax machine. #0012 Cause You could not send because the other party's fax machine is out of paper.
#0025 Cause A transmission requiring subaddress registration is set for one-touch or coded speed dialing but the subaddress is not registered. Remedy Register the subaddress. #0033 Cause You could not send using confidential transmission because the other party's fax machine does not support the use of subaddresses. Remedy Check with the other party. #0034 Cause You could not send using confidential transmission because the other party's fax machine would not receive.
#0059 Cause Your transmission is canceled because the number you dialed was different from the number registered on the other party's fax machine. Remedy Check to see that the correct fax number is registered on the other party's fax machine. Or, set your SYSTEM SETTINGS not to confirm the other party's number. #0080 Cause You could not send because the other party's fax machine does not support the use of subaddresses. Remedy Check with the other party.
#0102 Cause When you tried to send a document, your subaddresses or passwords did not match those of the other party. Remedy Check with the other party. #0995 Communication reservation is cleared. Remedy If necessary, try again from the beginning.
Questions and Answers This section tells you in Q & A format about convenient functions of your machine and how to avoid trouble. Q A Can I resend the document automatically when sending has failed? Q A What happens if a document is received when in the Energy Saver mode? Q A What happens if a document is sent by facsimile during copying? Q Can I automatically reset the resolution to 'FINE' when the power is turned ON or after transmission, because I usually want to send with the FINE resolution.
Can I turn OFF the power of the machine when I use the delayed sending? You can set the machine to the power saving mode by pressing [Energy Saver], if necessary. Keep the main power switch 'ON'. The document for which you have set the delayed sending will be automatically sent from the memory of the machine at the preset time.
Summary of Important Settings 13 CHAPTER This chapter details a summery of important settings for your machine. Fax Settings Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Fax Settings Table The following items can be set or registered using FAX SETTINGS menu in the Additional Functions menu. NOTE If you do not have the Network Model, some of the items are not available. ■ FAX SETTINGS Settings Item Summary of Important Settings USER SETTINGS REPORT SETTINGS 13 13-2 Fax Settings Table TEL LINE SETTINGS Applicable Page USER TEL NO.
RX SETTINGS PRINTER SETTINGS FILE SETTINGS SYSTEM SETTINGS ECM TX: ON*, OFF 4-2 PAUSE TIME: 01 SEC to 15 SEC; 02 SEC* 4-4 AUTO REDIAL: ON*, OFF 3-29 ERASE FAILED TX: OFF, ON* 4-6 TIME OUT: ON*, OFF 4-7 STAMP ACTION: DIRECT&MEMORY TX*, DIRECT TX 3-17 TX ROTATION: ON*, OFF 4-9 PIN CODE: OFF*, ON 4-23 ECM RX: ON*, OFF 5-5 RX PAGE FOOTER: OFF*, ON 5-7 2 on 1: OFF*, ON 5-8 # OF RX COPIES: 01 to 99 COPIES; 01* 5-10 SELECT DRAWER: DRAWER SW A - D (ON*, OFF) 5-11 RX REDUCTION: ON*, OFF
■ ADD. REGISTRATION Item Settings 1-TOUCH SPD DIAL TEL# REGISTRATION: 01 - 63 (TEL NUMBER ENTRY, NAME, OPTIONAL SETTING) CODED SPD DIAL GROUP DIAL Applicable Page 2-3 E-MAIL ADDRESS: 01 - 63 (ENTER E-MAIL ADD., NAME, OPTIONAL SETTING) Sending Guide FTP SERVER: 01 - 63 (FTP SERVER NAME, NAME, LOGIN NAME, PASSWORD, UPLOAD DIRECTORY, OPTIONAL SETTING) Sending Guide TEL# REGISTRATION: 000-136 (TEL NUMBER ENTRY, NAME, OPTIONAL SETTING) 2-12 E-MAIL ADDRESS: 000-136 (ENTER E-MAIL ADD.
Appendix 14 CHAPTER This chapter describes the specifications of the machine, and includes report samples, the glossary, and index. Report Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2 One-Touch Speed Dialing List 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-2 One-Touch Speed Dialing List 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Samples You can confirm the dialing addresses, machine settings and transmission/ reception results by printing reports. One-Touch Speed Dialing List 1 This lists the recipient addresses registered to all the one-touch speed dialing codes. For how to print the list, see "Printing the List of Fax Settings," on p. 11-13. One-Touch Speed Dialing List 2 This lists the detailed data of the recipient addresses registered to all the one-touch speed dialing codes.
Appendix 14 Report Samples 14-3
Coded Speed Dialing List 1 This lists the recipient addresses registered to all the coded speed dialing codes. For how to print the list, see "Printing the List of Fax Settings," on p. 11-13. Coded Speed Dialing List 2 This lists the detailed data of the recipient addresses registered to all the coded speed dialing codes. Appendix For how to print the list, see "Printing the List of Fax Settings," on p. 11-13.
Group Dialing List This lists the recipient addresses registered to all the group dialing codes. For how to print the list, see "Printing the List of Fax Settings," on p. 11-13. Access Code List This lists the recipient addresses registered to all the access codes. Appendix For how to print the list, see "Printing the List of Fax Settings," on p. 11-13.
User's Data List This lists all the settings made in the Additional Functions mode. Appendix For how to print the list, see "Printing the List of Fax Settings," on p. 11-13.
Activity Report This report lists the sending and receiving transactions. Appendix For how to print the report, see "Printing the Activity Report," on p. 11-11. NOTE If the is set to '01 LOW', the documents received in the Energy Saver mode will be printed after the Energy Saver mode is released. In this case, the MODE may be reported as MEMORY RX in the activity report.
Transmission (TX) / Reception (RX) Report This report is printed every time a document is sent or received. Appendix For how to print the report, see "Setting Reports to Print Automatically," on p. 11-2.
Error Transmission (TX) Report This report is printed every time a document is sent or received. For how to print the report, see "Setting Reports to Print Automatically," on p. 11-2. Confidential Reception (RX) Report This report is printed every time the machine receives a confidential document. Appendix For how to print the report, see "Setting Reports to Print Automatically," on p. 11-2.
Multi-Transaction (TX/RX) Report This report is printed every time a sequential broadcast transmission is performed. For how to print the report, see "Sequential Broadcasting to More Than One Location," on p. 4-11. Relay Broadcast Report This report is printed from the originator machine every time a relay broadcast transmission is performed. Appendix For how to print the report, see "Relay Broadcasting Memory Box Settings Table," on p. 7-3.
Confidential Mailbox List This lists sending and receiving transactions using the confidential mailboxes. For how to print the list, see "Printing the Confidential Reception List," on p. 11-12. Document Memory List This lists sending and receiving transactions by TX/RX numbers. Appendix For how to print the list, see "Printing a List of Documents in Memory," on p. 6-10.
Memory Clear Report Appendix This lists documents in the memory immediately before they are deleted from the memory.
Specifications The following are the principal specifications of the fax functions of this machine. Specifications are subject to change without notice for product improvement or future releases. Item Name Specifications Canon Super G3 Fax Board Sending Sizes or Original Sizes 11" x 17" to STMT Paper Sizes or Recording Sizes 11" x 17" to STMT Transmission Time Approx. 3 sec./page* (V. 34 33.6 Kbps + ECM - MMR) (Based on Canon FAX standard chart No.
Glossary A Activity report Journal of transactions, both sent and received. Alarm lamp Blinks red when a paper jam occurs or the machine is running out of toner or paper. Automatic redialing When the other fax is busy or does not answer, the machine waits two minutes, and then automatically redials the same number. If there is still no answer, it makes one more attempt after waiting another two minutes. After the last unsuccessful attempt, the machine prints an Error TX report.
Coded speed dialing Enables you to automatically dial a facsimile number by pressing only four keys, [Coded Dial] and a three-digit code. You can register up to 137 facsimile numbers for coded speed dialing. When you register the facsimile number, you can also enter the receiving party's name, set the speed for the transmission, and other useful features. Confidential mailbox A mailbox consisting of a two-digit number between 00 and 99 in which to store confidential documents.
Document The single sheet or stack of papers containing the data you want to send through or receive from a fax machine. Document density The document density settings alter the lightness or darkness of the documents sent or received. See also density control. Document output tray Holds documents ejected from the machine after they have been scanned into memory, copied, or sent by direct sending. Dual access Enables you to scan a document, even if the machine is copying, sending or receiving a document.
Fine Use this setting for documents with very small characters and lines. It is twice the standard resolution. G Group dialing Group dialing enables you to dial up to 199 previously registered one-touch speed dialing or coded speed dialing numbers together as a group. This means you only need to press a one-touch speed dial key or [Coded Dial] followed by a three-digit code to dial a large group of numbers automatically.
M Manual redialing When you use regular dialing, you can redial a number manually, simply by pressing [Pause/Redial] on the operation panel. The last number called is the number redialed. Memory box The memory box provides features that enable you to set up an ITU-T subaddress and password, and enables you to use advanced features, such as confidential sending and relay sending with a fax machine of any manufacture as long as they too support ITU-T standard subaddress/password transactions.
Only the length of pauses inside the numbers, and not those at the end, can be changed. PBX Private Branch Exchange. An in-house telephone switching system that inter connects telephone extensions to each other, as well as to the external telephone network. A PBX controls the flow of telephone traffic through instruments such as paging systems and automatic callback and dialing. PIN code Personal Identification Number.
Resolution The density of dots for an output device like a fax, scanner, or printer. Expressed in terms of dots per inch (dpi). Low resolution causes font characters and graphics to have a jagged appearance. Higher resolution means smoother curves and angles, as well as a better match to traditional typeface designs. Resolution values are represented by horizontal data and vertical data, for example, 200 x 200 dpi.
Super Fine This key increases the clarity of documents you send. The lamp shows you the current setting. It is four times the standard resolution. T Tone/pulse setting This setting enables you to set the machine to touch tone (T) or pulse (P) dialing, depending on the type of phone line you have installed. Tone You can switch temporarily from pulse to tone dialing by pressing [Tone] before dialing.
TTI Stands for Transmit Terminal Identification. Also called sender information. The TTI is the name of the person or organization, and the facsimile number of the machine that sends a document. In addition to a unit name that you register for the machine, you can create up to 99 sender's names that can be selected and used in place of the unit name when you send a facsimile transmission. TTI Selector With this feature, you can select a name to be printed at the top of the message you send.
Index Symbols Cursor keys, 1-5 + key, 1-5 D A Date and time, setting, 1-9 Activity report, printing, 11-11 Delete key, 1-5 Additional Functions key, 1-4 Density, 3-13 Delayed Transmission key, 1-5 Advanced Communication key, 1-5 DARK, 3-13 Alarm lamp, 1-4 LIGHT, 3-13 STANDARD, 3-13 B BACK key, 1-4 Department ID, 3-2 Direct TX indicator, 1-4 Direct TX key, 1-4 Directory key, 1-4 Display Contrast dial, 1-3 C Document Memory List, 6-10 Document stamp feature, 3-17 Clear key, 1-3, 1-5 Setting
IMAGEQUALITY, 10-17 1-TOUCH LIST 2, 11-13 RESOLUTION, 10-17 ACCESS CODE LIST, 11-13 SCAN DENSITY, 10-17 CODED DIAL LIST 1, 11-13 TX MODE, 10-17 CODED DIAL LIST 2, 11-13 TX STAMP, 10-17 DEPT.
Pause/Redial key, 1-4 PIN code, 4-23 Dialing with PIN code after number, 4-25 Q Questions and answers, 12-13 Dialing with PIN code before number, 4-26 Setting, 4-23 Setting PIN code access for speed dialing, 4-28 Using speed dialing with PIN code access, 4-29 Pin Code key, 1-5 Placing originals, 3-6 Feeder, 3-6 Orientation, 3-7 Platen glass, 3-6 Polling, 9-2 Before you use polling receiving, 9-3 Polling box for sending documents, using, 9-31 Polling receiving, 9-4 Setting up ITU-T subaddress and password,
User's data list, 14-6 Sequential broadcasting to more than one Reset key, 1-3 Resolution, 3-12 FINE, 3-12 location, 4-11 Printing the multi TX report, 4-13 Setting reports to print automatically, 11-2 STANDARD, 3-12 Activity reports, 11-7 SUPER FINE, 3-12 Confidential RX reports, 11-6 ULTRA FINE, 3-12 RX reports, 11-4 RX password, 10-13 RX start speed, 10-7 TX reports, 11-2 Space key, 1-5 Speaker volume switch, 1-5 Special Features key, 1-4 S Specifications, 14-13 Send jobs, canceling, 3-35 A
Transfer key, 1-5 Transferring documents, 5-19 Changing transfer box settings, 5-28 Creating transfer box, 5-20 Deleting transfer box, 5-30 Transfer box settings table, 5-19 Using transfer box, 5-32 Transmission settings, 4-2 Automatic document deletion after a failed transmission, 4-6 Pause time, 4-4 Setting up ECM for sending, 4-2 Time out mode, 4-7 TX rotation, 4-9 TTI Selector key, 1-5 TX start speed, 10-7 TX Terminal ID, 1-16 U Unit's name, registering, 1-14 Using tone dialing on pulse line, 10-2 V V
