Sending and Facsimile Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
imageRUNNER 2545i/2545 2535i/2535 2530i/2530 2525i/2525 2520i/2520 Sending and Facsimile Guide
Manuals for the Machine The manuals for this machine are organized as shown below. Please refer to them for detailed information. Some manuals may not be needed for certain system configurations and products purchased. Guides with this symbol are printed manuals. • Quick Reference for Basic Operations CD-ROM Guides with this symbol are PDF manuals included on the accompanying CD-ROM.
How This Manual Is Organized Chapter 1 Introduction to Send and Fax Functions Chapter 2 Sending Documents Chapter 3 Specifying the Scan Settings Chapter 4 Specifying Destinations Easily and Quickly Chapter 5 Receiving Documents Chapter 6 Checking/Changing the Status of Documents in Memory Chapter 7 Customizing the Machine’s Settings Chapter 8 Printing Communication Reports and Lists Chapter 9 Troubleshooting Chapter 10 Appendix Includes the specifications, glossary, and index.
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Illustrations Used in This Manual . . . . . . . .
Advanced Sending Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34 Authenticating Users Before Sending Documents (Authorized Send). . . . . . 2-34 Logging in to Authorized Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35 Sending Documents to Your E-Mail Address Using Authorized Send. . . 2-38 Sending Documents to Your Folder Using Authorized Send . . . . . . . . . . 2-39 Switching Temporarily to Tone Dialing . . . . . . . . . . . . . . . . . .
Job Recall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-51 LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-54 Specifying Addresses via an LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . .4-55 Registering Addresses Obtained via an LDAP Server . . . . . . . . . . . . . . . . . .4-61 Registering in the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the Image Quality of PDF (Compact) . . . . . . . . . . . . . . . . . . . . . . . 7-17 Specifying the Settings for Sending PDF (OCR) . . . . . . . . . . . . . . . . . . . . . . 7-18 Color TX Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19 Specifying What to Display on the Screen for a Send Operation . . . . . . . . . 7-21 Restoring the TX Settings to Their Default . . . . . . . . . . . . . . . . . . . . . . . . . .
Preface Thank you for purchasing the Canon imageRUNNER 2545i/2545/2535i/2535/2530i/2530/ 2525i/2525/2520i/2520. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Illustrations Used in This Manual The machine illustrations used in this manual are those of the imageRUNNER 2545i with the following optional equipment attached: the Inner Finisher-B1, Inner Finisher Additional Tray-B1, and CST. Feeding Unit-AE1. Displays Used in This Manual Screen shots used in this manual may differ from actual displays depending on the machine configuration. The keys to be pressed are marked with a , as shown below. When multiple keys can be pressed, all of them will be marked.
Abbreviations Used in This Manual In this manual, product names are abbreviated as follows: Microsoft Windows 2000 operating system: Windows 2000 Microsoft Windows 2000 Professional operating system: Windows 2000 Professional Microsoft Windows XP Professional Edition operating Windows XP Professional system: Microsoft Windows XP operating system: Windows XP Microsoft Windows Vista operating system: Windows Vista Microsoft Windows 7 operating system: Windows 7 Microsoft Windows 2000 Server operatin
Legal Notices Copyright Copyright 2012 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc. Disclaimers The information in this document is subject to change without notice. CANON INC.
Super G3 Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow transmission times of approximately 3 seconds* per page which results in reduced telephone line charges. * Approximately 3 seconds per page fax transmission time based on CCITT/ITU-T No.1 Chart, (JBIG, Standard Mode) at 33.6 Kbps modem speed. The PSTN (Public Switched Telephone Network) currently supports 28.
Introduction to Send and Fax Functions 1 CHAPTER This chapter describes information you should know before using Send and Fax functions and provides an overview of their main features. Overview of Send and Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Keys and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4 Before Using Send and Fax Functions . . . . . . . . . . . . . . .
Overview of Send and Fax Functions This machine enables you to scan documents and send them via e-mail, I-fax, and fax, or to a file server or USB memory media device. You can also send documents to multiple destinations simultaneously using various sending methods, such as e-mail and I-fax. Introduction to Send and Fax Functions 1 Original I-Fax E-Mail Scan USB Memory Media Device File Server Group Fax E-Mail I-Fax ■ E-mail Sends scanned documents to an e-mail application.
NOTE You can send/receive e-mails and I-faxes securely using SSL-encrypted communications. (See Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide.) ■ File server ■ USB memory media device Stores scanned documents in a USB memory media device. Scanned documents are converted to file formats such as TIFF and are transmitted directly to the USB memory media device connected to the machine.
Keys and Functions Whenever using Send and Fax functions, you need to press (SEND) first to switch the screen shown below, called the top screen (Send). The top screen (Send) that is displayed varies depending on the options installed and the settings specified, as shown below.
■ If only the Super G3 Fax Board-AG1 is attached to the machine ■ If Authorized Send is activated [Send Mail To Self] and [Send File To Self] appear when you press [New Address]. You can press [Send Mail To Self] and [Send File To Self] to specify your e-mail address and your computer folder as the destination. (See “Sending Documents to Your E-Mail Address Using Authorized Send,” on p. 2-38 and “Sending Documents to Your Folder Using Authorized Send,” on p. 2-39.
The names and functions of the keys on the top screen (Send) are described below. Displays the current scan settings. 1 Introduction to Send and Fax Functions Displays a list of destinations. ➞ See Chapter 3, “Specifying the Scan Settings.” Press to configure the scan settings for the document you are sending. You can set the document type (color or black & white, document size, two-sided original, and different size originals), resolution, density, and image quality.
➞ See “Using the Address Book,” on p. 4-24. Press to select a destination from the Address Book, or to search for a destination registered in the Address Book. ➞ See “Specifying Addresses via an LDAP Server,” on p. 4-55. ➞ See “Using the Favorites Buttons,” on p. 4-45. Press to recall the destinations and settings stored in a favorites button. ➞ See “Using the One-Touch Buttons,” on p. 4-35. Press to recall the destinations stored in a one-touch button. ➞ See “Basic Sending Methods,” on p. 2-2.
Before Using Send and Fax Functions The actions you need to take before using the machine depend on the functions you are using. Before using Send and Fax functions, check the list included in Chapter 2, “Before You Start Using the Machine,” in the User’s Guide and take the required steps. Introduction to Send and Fax Functions 1 This section focuses on the setting registrations and procedures that must be done before sending and receiving faxes.
• Destination Name - If you use the Address Book to specify the destination when you send I-fax documents, the register name is recorded. (See “Registering the Address Book,” on p. 4-3.) • Page Number - The current page number out of the total number of pages of the original is recorded. NOTE • You can set the machine so that the sending record is not printed. (See “Printing Sender Information on a Sent Document (TX Terminal ID),” on p. 7-9.
2 Press [Communications Settings]. Introduction to Send and Fax Functions 1 3 4 1-10 Before Using Send and Fax Functions Press [User Settings] under . Press [Tel Line Type].
5 Select the type of telephone line ➞ press [OK]. If you do not know the telephone line type, call your telephone service provider for details. 6 Press (Reset) to return to the top screen. Registering Your Machine’s Fax Number You must store your machine’s fax number. This number is printed on the top of every document you send to the recipient. Your machine’s telephone number may also be displayed on the touch panel display of the recipient’s machine, depending on their type of machine.
3 Enter the unit’s telephone number (up to 20 digits) using (numeric keys) ➞ press [OK]. Introduction to Send and Fax Functions 1 In this step the following keys are also available as necessary. [Space]: Press to insert a space between numbers. [+]: Press to insert a “+” sign between the country code and fax number. [Backspace]: Press to delete the number immediately to the left of the cursor. NOTE If you make a mistake when entering the number, press number.
1 Press (Additional Functions) ➞ [Communications Settings]. For help, see steps 1 and 2 in “Selecting the Type of Telephone Line,” on p. 1-9. 2 Press [TX Settings] under . Before Using Send and Fax Functions 1-13 1 Introduction to Send and Fax Functions NOTE • You can register only one unit name.
3 Press [Unit Name]. Introduction to Send and Fax Functions 1 4 Enter the unit name (up to 24 characters) using the on-screen keyboard ➞ press [OK]. IMPORTANT If the Language Switch setting is set to ‘On’, some characters are restricted and cannot be entered. To enter all characters, set the Language Switch setting to ‘Off’. (See Chapter 3, “Configuring the Machine’s Basic Settings,” in the Reference Guide.
Sending Documents 2 CHAPTER This chapter describes the procedure for sending documents, as well as some additional transmission features. Basic Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Sending an E-Mail Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Sending an I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Basic Sending Methods This section describes the basic procedures for sending documents via e-mail, I-fax, and fax, or to a file server or USB memory media device. IMPORTANT If the Language Switch setting is set to ‘On’, some characters are restricted and cannot be entered. To enter all characters, set the Language Switch setting to ‘Off’. (See Chapter 3, “Configuring the Machine’s Basic Settings,” in the Reference Guide.
2 Press [New Address] ➞ [E-mail]. NOTE If E-mail Send is set to ‘Do not allow’ or ‘Only allow sending to own address’, [E-mail] is not displayed. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.) 3 Sending Documents 2 Enter the e-mail address (up to 120 characters) using the on-screen keyboard. NOTE For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide. 4 Press [OK]. The specified destination appears on the top screen.
● If you want to check or change the specified destination: ❑ Press [Details]. Sending Documents 2 ❑ Check or change the destination’s information ➞ press [OK]. The display returns to the top screen. ● If you want to delete the specified destination: ❑ Press [Erase]. The specified destination is deleted from the destination list.
5 Press [Scan Settings] to specify the scan settings you require. For more information, see Chapter 3, “Specifying the Scan Settings.” 6 Sending Documents 2 Press [Send Settings]. 7 Specify the send settings you require ➞ press [Done]. Press [ ] or [ ] to scroll to the desired setting if it is not displayed. The settings listed below can be specified to suit your needs. Documents can be sent to the specified destination regardless of whether any of these settings specified.
Sending Documents 2 [Message]: Sets the message body text. You can enter up to 140 characters for the message. A hard return is counted as one character. [Reply-to]: Sets the reply-to address. When you press [Reply-to], e-mail addresses stored in the Address Book appear. Select one address from the Address Book as the reply-to address. For instructions on how to use the Address Book, see “Using the Address Book,” on p. 4-24. E-mail addresses must be stored in the Address Book beforehand.
8 Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. The scanned data is sent to the specified destination when scanning is complete. Sending an I-Fax Internet fax (I-fax) enables you to send fax documents over the network.
1 Press (SEND) ➞ place your originals. NOTE • For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in the Reference Guide. • If appears, follow the instructions in “Logging in to Authorized Send,” on p. 2-35. • If any of the messages below appears, follow the instructions in Chapter 2, “Basic Operations,” in the Reference Guide: -
4 Press [OK]. The specified destination appears on the top screen. 2 Sending Documents ● If you want to check or change the specified destination: ❑ Press [Details] ➞ check or change the destination’s information ➞ press [OK]. For help, see step 4 in “Sending an E-Mail Message,” on p. 2-2. ● If you want to delete the specified destination: ❑ Press [Erase]. For help, see step 4 in “Sending an E-Mail Message,” on p. 2-2. 5 Press [Scan Settings] to specify the scan settings you require.
7 Specify the send settings you require ➞ press [Done]. Press [ ] or [ ] to scroll to the desired setting if it is not displayed. 2 Sending Documents The settings listed below can be specified to suit your needs. Documents can be sent to the specified destination regardless of whether any of these settings specified. [Document Name]: Sets the name of the document that you want to send. You can enter up to 24 characters for the document name. [Subject]: Sets the subject of the I-fax documents.
8 Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. The scanned data is sent to the specified destination when scanning is complete. IMPORTANT • The machine automatically detects the size of the original when scanning it.
1 Press (SEND) ➞ place your originals. NOTE • For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in the Reference Guide. • If appears, follow the instructions in “Logging in to Authorized Send,” on p. 2-35. • If any of the messages below appears, follow the instructions in Chapter 2, “Basic Operations,” in the Reference Guide: -
Protocol Application Sun Solaris 2.6 or later, Mac OS X, or Red Hat Linux 7.2 Windows 2000 Server Internet Information Services 5.0 Windows XP Professional Internet Information Services 5.1 Windows Server 2003 Internet Information Services 6.0 Windows Vista/Server 2008 Internet Information Services 7.0 Windows 7/Server 2008 R2 Internet Information Services 7.5 Windows (SMB) Windows 2000/XP/Vista/7/ Server 2003/Server 2008 Mac OS X/UNIX/Linux Samba 2.2.
● If you use the on-screen keyboard: ❑ Press [Host Name]. A host name is a name assigned to a host computer that provides services on the Internet. A specific host name is assigned to each host computer to specify it on the Internet. In this entry box, enter the name of the file server on the network as the destination of the send job.
❑ Press [User]. 2 Sending Documents ❑ Enter the user name (up to 24 characters) using the on-screen keyboard ➞ press [OK]. ❑ Press [Password]. ❑ Enter a password (up to 24 characters or 14 characters when [Windows (SMB)] is selected as the server protocol) using the on-screen keyboard ➞ press [OK]. After pressing [OK], the characters that you enter for the password are displayed as asterisks (********) on the [File] screen.
IMPORTANT If Language Switch in Common Settings is set to ‘On’, the characters entered in [Host Name] and [File Path] may not be displayed correctly, so you may not be able to refer to them. NOTE • For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide. • If you are sending to an iW Document Manager* folder, set the FTP server address specified in iW Gateway as the destination.
❑ Select the desired file server ➞ press [Down] or [OK]. If you want to send scanned documents in a specific folder in the selected file server, press [Down] ➞ select the desired folder ➞ press [OK]. If not, press [OK]. NOTE • If the Enter Network Password screen is displayed, enter your user name and network password ➞ press [OK]. • For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide. 5 Confirm your settings ➞ press [OK].
6 Press [Scan Settings] to specify the scan settings you require. For more information, see Chapter 3, “Specifying the Scan Settings.” 2 Sending Documents 7 Press [Send Settings]. 8 Specify the send settings you require ➞ press [Done]. The settings listed below can be specified to suit your needs. Documents can be sent to the specified destination regardless of whether any of these settings specified. [Document Name]: Sets the name of the document that you want to send.
Sets the message body text. You can enter up to 140 characters for the message. A hard return is counted as one character. When you are sending documents to a file server, the characters entered in [Message] is sent as a text file. However, if you do not enter characters in [Message], only the image file is sent to the server without a text file. NOTE • [Delayed Send] and [Stamp] also can be specified as necessary. For more information, see “Specifying the Time to Start Sending (Delayed Send),” on p.
IMPORTANT • The machine automatically detects the size of the original when scanning it. For the size of the original the machine can detect, see Chapter 2, “Basic Operations,” in the Reference Guide. • If the machine cannot detect the size of the original correctly, the Original Size screen appears when you press (Start). Specify the size of the original manually ➞ press [OK].
1 Press (SEND) ➞ place your originals. IMPORTANT You can only send one page at a time when you place your original on the platen glass. If you want to send a document of two or more pages, place your originals into the feeder. 2 Insert the USB memory media device into the USB port on the left or right side of the machine. IMPORTANT • The USB ports on the right side of the machine are optional (USB Application 3-Port Interface Kit-A1).
4 Press [New Address] ➞ [Memory Media]. NOTE [Memory Media] is displayed only if Use Scan to Memory Media in Memory Media Settings is set to ‘On’. (See Chapter 4, “Setting the Send Function,” in the System Settings Guide.) 2 Sending Documents 5 Select the desired memory media device ➞ press [Down] or [OK]. If you want to store scanned documents in a specific folder in the selected media, press [Down] ➞ select the desired folder ➞ press [OK]. If not, press [OK].
Specify the send settings you require ➞ press [Done]. 2 The setting listed below can be specified to suit your needs. Documents can be sent to the specified destination regardless of whether this setting specified. [Document Name]: Sets the name of the document that you want to send.You can enter up to 24 characters for the document name. NOTE • [Stamp] also can be specified as necessary. For more information, see “Stamping Originals Which Have Already Been Scanned,” on p. 3-23.
9 Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop). The scanned data is sent to the specified destination when scanning is complete. IMPORTANT • The machine automatically detects the size of the original when scanning it. For the size of the original the machine can detect, see Chapter 2, “Basic Operations,” in the Reference Guide. • If the machine cannot detect the size of the original correctly, the Original Size screen appears when you press (Start).
NOTE • The memory can hold a total of approximately 1,000 pages for sent and received documents. • If the memory becomes full, delete unwanted received documents using the System Monitor screen. (See Chapter 6, “Checking/Changing the Status of Documents in Memory.”) Press (SEND) ➞ place your originals. NOTE • For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in the Reference Guide. • If
[Pause]: 2 [R]: Sending Documents [Tone]: [ ] [ ]: [Backspace]: Press to insert a pause of several seconds in the fax number you are dialing. If you insert a pause within the fax number, the letter
is displayed between the numbers. If you insert a pause at the end of the fax number, the letter
appears. When dialing an overseas number, insert a pause after the international access code and at the end of the fax number. (See “Dialing an Overseas Number,” on p. 2-52.
● If you want to delete the specified destination: ❑ Press [Erase]. For help, see step 4 in “Sending an E-Mail Message,” on p. 2-2. NOTE If Confirm Entered Fax Numbers in Restrict the Send Function is set to ‘On’, you should enter the fax number again for confirmation. Enter the fax number you entered in step 3 ➞ press [OK]. (See Chapter 4, “Setting the Send Function,” in the System Settings Guide.) Press [Scan Settings] to specify the scan settings you require.
Direct Sending The following describes the flow of sending faxes using the Direct Sending mode. IMPORTANT • You can specify only one destination at a time for the Direct Sending mode. • If an error occurs or you cancel transmission in the Direct Sending mode, you can check how many pages have been sent to the destination by printing the communication reports or using the System Monitor screen. (See “Printing Communication Reports,” on p. 8-9, or “Checking/Printing Communication Log,” on p. 6-9.
3 Enter the fax number (up to 120 characters) using (numeric keys). In this step, the keys listed below are also available as needed. [Pause]: [Tone]: [R]: [ ] [ ]: [Backspace]: Press to insert a pause of several seconds in the fax number you are dialing. If you insert a pause within the fax number, the letter
is displayed between the numbers. If you insert a pause at the end of the fax number, the letter
appears.
4 Press [Direct] ➞ [OK]. The Direct Sending mode is set and the specified destination appears on the top screen. You can also set to the Direct Sending mode on the Send Settings screen. On the top screen, press [Send Settings] ➞ [Direct] ➞ [Done]. To cancel the Direct Sending mode, press [Direct] again. 2 Sending Documents ● If you want to check or change the specified destination: ❑ Press [Details] ➞ check or change the destination’s information ➞ press [OK].
IMPORTANT • The machine automatically detects the size of the original when scanning it. For the size of the original the machine can detect, see Chapter 2, “Basic Operations,” in the Reference Guide. • If the machine cannot detect the size of the original correctly, the Original Size screen appears when you press (Start). Specify the size of the original manually ➞ press [OK].
2 Press [New Address] ➞ [Fax]. NOTE If Fax Send is set to ‘Do not allow’, [Fax] is not displayed. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.) 2 Sending Documents 3 Press [Hook]. You should hear the dial tone (a continuous high-pitched sound). 4 Press [Scan Settings] to specify the scan settings you require. For more information, see Chapter 3, “Specifying the Scan Settings.
5 Enter the fax number (up to 120 characters) using (numeric keys). If the number is registered in the one-touch buttons, you can also press [One-touch Buttons] to specify the number. (See “Using the One-Touch Buttons,” on p. 4-35.) In this step, the keys listed below are also available as needed. [Tone]: Press when you want to directly call an extension line that is connected to a PBX (Private Branch eXchange), which accepts only tone dialing. If you press [Tone], the letter appears.
Advanced Sending Methods This section describes some additional features for sending documents. Sending Documents 2 Authenticating Users Before Sending Documents (Authorized Send) If your network uses directory services such as Active Directory, we recommend that you use also Authorized Send. Authorized Send is an authentication feature that enables you to prevent unauthorized users from sending documents from the machine.
■ What you can do with Authorized Send In addition to authenticating users, Authorized Send enables you to do the following: • Carry over the login information (both user name and password, or user name only) from Authorized Send to other authentication systems such as SMTP authentication • Restrict the destinations of sending documents to the e-mail address and folder of a logged on user • Enable/disable sending functionalities IMPORTANT Depending on the network environment, set up of the authentication s
2 Press [User]. 2 Sending Documents 3 Enter your user name (up to 24 characters) using the on-screen keyboard ➞ press [OK]. NOTE For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide. 4 2-36 Advanced Sending Methods Press [Password].
5 Enter your password (up to 24 characters) using the on-screen keyboard ➞ press [OK]. 6 Select the server name you want to log in to from the Server drop-down list ➞ press [Log In]. If you are successfully authenticated, the top screen (Send) appears. 7 Specify the destination, scan settings, send settings, and press (Start) to send documents. NOTE For the basic procedures for sending documents, see “Basic Sending Methods,” on p. 2-2. 8 Press (Log In/Out).
IMPORTANT • If [Display confirm screen when logged out] is selected on the Send Function Authentication Settings page, the following screen may appear when you are logged out. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.) Press [Send] to log out of Authorized Send only or [Device] to log out of other security features such as Department ID Management simultaneously.
2 Press [New Address]. 3 Press [Send Mail To Self]. Your e-mail address appears on the top screen. 4 Specify the scan settings, send settings, and press send documents. (Start) to NOTE • For the basic procedures for sending documents, see “Basic Sending Methods,” on p. 2-2. • If the settings under in are configured to display an authentication screen, the Enter Network Password screen appears when you press (Start).
IMPORTANT • To specify your folder as destination, make sure of the following: - [Allow] or [Only allow sending to own address or specified folder] in [File Send] is selected. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.) - Your home directory attribute is registered on an authentication server. (Consult your network administrator.
4 Specify the scan settings, send settings, and press send documents. (Start) to NOTE For the basic procedures for sending documents, see “Basic Sending Methods,” on p. 2-2. Switching Temporarily to Tone Dialing 1 2 Press (SEND). Press [New Address] ➞ [Fax]. NOTE If Fax Send is set to ‘Do not allow’, [Fax] is not displayed. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.) 3 Press [Hook].
4 Enter the number of the information service using (numeric keys). - If the number is registered in the one-touch buttons, you can also press [One-touch Buttons] to specify the number. (See “Using the One-Touch Buttons,” on p. 4-35.) 2 Sending Documents In this step, the key listed below is also available as needed. [R]: Press to use the R-key. (See “Calling from an Extension,” on p. 2-50.) NOTE The Address Book (p. 4-24) and Job Recall feature (p. 4-51) cannot be used to specify the number.
7 Press [RX Start] if you require a faxed copy of the information. If you do not require a faxed copy of the information, press [End]. Specifying the Time to Start Sending (Delayed Send) The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. IMPORTANT If the machine has delayed send jobs, the timer of the Auto Shutdown Time will start (if set) after the delayed send jobs are sent.
• If multiple send jobs reach their delayed send time simultaneously, documents are sent in the following order: Jobs Set to Be Sent at 20:00 2 Job No. 0001 Job No. 0002 A B C D Job No. 0003 E F Sending Documents Three One Two Destinations Destination Destinations Sending Order of Each Destination 20:00 A 1 D E B F C Press (SEND) ➞ place your originals ➞ specify the destination.
3 Press [Send Settings]. 4 Sending Documents 2 Press [Delayed Send]. 5 Enter the send time using (numeric keys) ➞ press [OK]. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 9:05 a.m. ➞ 0905 4:18 p.m. ➞ 1618 If you set a time earlier than the current time, the document will be sent at that time on the next day.
NOTE If you make a mistake when entering the send time, press entry ➞ enter another four digit number. 6 (Clear) to clear your Press [Done]. Sending Documents 2 NOTE To cancel the Delayed Send mode, press [Delayed Send] ➞ [Cancel]. 7 Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
• When Restrict Sequential Broadcast in Restrict the Send Function is set to ‘Prohibit Broadcast’, you cannot send documents to multiple destinations if these destinations contain a fax address. (See Chapter 4, “Setting the Send Function,” in the System Settings Guide.) • You cannot cancel sending the document to only one destination out of the multiple destinations. Press (SEND) ➞ place your originals.
NOTE • To cancel a selected destination, select the destination again to clear the check mark. • For instructions on how to use the Address Book, see “Using the Address Book,” on p. 4-24. • The destinations you can specify may vary depending on the settings under . (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.
3 Press [Scan Settings] to specify the scan settings you require. For more information, see Chapter 3, “Specifying the Scan Settings.” 4 Press [Send Settings] to specify the send settings you require ➞ press [Done]. For more information, see “Basic Sending Methods,” on p. 2-2. 5 Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop).
Calling from an Extension When calling an outside line from an extension, the outside line access number (such as 0) is normally dialed before the destination fax number. Likewise, when the machine is connected to an extension, the outside line access number needs to be entered before fax numbers. You can also enter a pause time (i.e., the amount of time the machine waits after dialing the outside line access number when calling from an extension) together with these numbers.
4 Press [Pause]. NOTE • The pause time differs in length, depending on whether it is entered in the middle or at the end of a fax number. - The pause time entered in the middle of a fax number (lower-case p) is set to four seconds long by default. This can be changed to any length between 1 and 15 seconds. (See “Adjusting the Pause Time,” on p. 7-25.) - The pause time entered at the end of a fax number (upper-case P) is set to 10 seconds long. (This length cannot be changed.
● If you want to check or change the specified destination: ❑ Press [Details] ➞ check or change the destination’s information ➞ press [OK]. For help, see step 4 in “Sending an E-Mail Message,” on p. 2-2. ● If you want to delete the specified destination: ❑ Press [Erase]. For help, see step 4 in “Sending an E-Mail Message,” on p. 2-2. NOTE If Confirm Entered Fax Numbers in Restrict the Send Function is set to ‘On’, you should enter the fax number again for confirmation.
1 Press (SEND) ➞ place your originals. NOTE For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in the Reference Guide. Press [New Address] ➞ [Fax]. NOTE If Fax Send is set to ‘Do not allow’, [Fax] is not displayed. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.) 3 4 Enter the international access code using (numeric keys). If necessary, press [Pause] to enter a pause time.
NOTE • The pause time differs in length, depending on whether it is entered in the middle or at the end of a fax number. - The pause time entered in the middle of a fax number (lower-case p) is set to four seconds long by default. This can be changed to any length between 1 and 15 seconds. (See “Adjusting the Pause Time,” on p. 7-25.) - The pause time entered at the end of a fax number (upper-case P) is set to 10 seconds long. (This length cannot be changed.
7 Press [OK]. The specified destination appears on the top screen. 2 Sending Documents ● If you want to check or change the specified destination: ❑ Press [Details] ➞ check or change the destination’s information ➞ press [OK]. For help, see step 4 in “Sending an E-Mail Message,” on p. 2-2. ● If you want to delete the specified destination: ❑ Press [Erase]. For help, see step 4 in “Sending an E-Mail Message,” on p. 2-2.
Canceling Sending Documents Follow the procedure below to cancel a transmission in progress. 2 Sending Documents 1 Press (Stop) during transmission. The TX Job Status screen appears. NOTE • If the Device screen appears, press [RX/TX]. • You can also display the TX Job Status screen by pressing [System Monitor] ➞ [RX/ TX]. (See “Checking/Deleting Documents Being Sent or Waiting To Be Sent,” on p. 6-2.) 2 Select the job you want to cancel ➞ press [Cancel].
Specifying the Scan Settings 3 CHAPTER This chapter describes the scanning features. Specifying the Color Mode and Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Specifying the Document Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 Adjusting the Density and Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9 Scanning Two-Sided Originals . . . . . . . . . . . . . . . . . . . .
Specifying the Color Mode and Resolution You can specify the color mode and resolution of scanned originals for sending. The color mode setting enables you to select whether to scan originals in black-and-white or color. The resolution setting enables you to send documents with fine text and images clearly by changing resolution from low to high. The higher the resolution, the higher the output quality, but the longer the sending time.
• If the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is not activated and the optional Super G3 Fax Board-AG1 is attached to the machine, [200 × 200 dpi (Fine)], [200 × 400 dpi (SuperFine)], and [400 × 400 dpi (UltraFine)] appear as preset scan modes. ● If you want to specify the color mode and resolution separately: ❑ Press [Scan Settings] ➞ select [Option]. Specifying the Scan Settings 3 ❑ Select the desired color mode.
❑ Press the Resolution drop-down list ➞ select the desired resolution. If you want to use less memory and make the sending time shorter, select a low resolution. IMPORTANT • If you select [Color] as the color mode, you can select [100 × 100 dpi], [150 × 150 dpi], [200 × 200 dpi], or [300 × 300 dpi] as the available resolution. • If you select [PDF (Compact)] or [PDF (Compact+OCR)] as the file format, the resolution is set to [300 × 300 dpi] automatically.
Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. The scanned data is sent to the specified destination when scanning is complete. NOTE The specified settings return to their defaults after documents are sent.
Specifying the Document Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. IMPORTANT • The machine cannot automatically detect the size of the originals listed below. Specify the size of these documents manually.
1 Press (SEND) ➞ place your originals ➞ specify the destination. NOTE • For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in the Reference Guide. • For instructions on how to specify the destination, see “Basic Sending Methods,” on p. 2-2, or Chapter 4, “Specifying Destinations Easily and Quickly.” 3 Press [Scan Settings] ➞ select [Option]. 3 Specifying the Scan Settings 2 Press [Document Size].
4 Select the document size ➞ press [Done]. NOTE To select the paper size in inches, press [Inch-size]. Specifying the Scan Settings 3 5 Press [OK]. NOTE To cancel the specified settings, press [Cancel] on the Scan Settings screen or press (Reset). 6 Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Adjusting the Density and Image Quality NOTE The default settings are: - Density: ‘5’ - Image Quality: ‘Text/Photo’ 1 Press (SEND) ➞ place your originals ➞ specify the destination. NOTE • For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in the Reference Guide. • For instructions on how to specify the destination, see “Basic Sending Methods,” on p. 2-2, or Chapter 4, “Specifying Destinations Easily and Quickly.” 2 Press [Scan Settings] ➞ select [Option].
● If you want to adjust the scan density manually: ❑ Press [Light] to move the indicator to the left to make the density lighter, or press [Dark] to move it to the right to make the density darker. 3 ● If you want to adjust the scan density automatically: Specifying the Scan Settings ❑ Press [A]. The scanning density is automatically adjusted to the level best suited to the quality of the original. NOTE If the original is scanned in color or is a transparency, adjust the scan density manually.
[Photo]: This mode is best suited for scanning photos printed on photographic paper, or photo originals containing halftones (e.g., printed photos). IMPORTANT • Combinations of these three modes ([Text], [Text/Photo], and [Photo]) cannot be selected at the same time. If you select one of these modes, the previously set mode is canceled. • If you use the Photo mode to scan an original containing halftones, such as a printed image, the moiré effect (a shimmering, wavy pattern) may occur.
5 Press [OK]. NOTE To cancel the specified settings, press [Cancel] on the Scan Settings screen or press (Reset). 6 3 Press (Start) to start scanning your originals. Specifying the Scan Settings To cancel scanning, press [Cancel] or (Stop). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
Scanning Two-Sided Originals You can set the machine to automatically turn over two-sided originals placed in the feeder, so that each side is scanned separately. 1 Press (SEND) ➞ place your originals into the feeder ➞ specify the destination. NOTE • For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in the Reference Guide. • For instructions on how to specify the destination, see “Basic Sending Methods,” on p.
4 Select the type of original ➞ press [OK]. [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations. Specifying the Scan Settings 3 5 Press [OK]. NOTE To cancel the specified settings, press [Cancel] on the Scan Settings screen or press (Reset). 6 Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop).
Scanning Different Size Originals Together (Different Size Originals) The Different Size Originals mode enables you to place different size originals into the feeder and scan them at the same time. The combinations of the paper sizes available for the Different Size Originals mode are as follows: • A4 and A3 • A4R and A5 IMPORTANT • The combinations other than described above may wrinkle originals.
3 3 Press [Different Size Origin]. 4 Press [OK]. Specifying the Scan Settings NOTE To cancel the specified settings, press [Cancel] on the Scan Settings screen or press (Reset). 5 Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop). The scanned data is sent to the specified destination when scanning is complete.
Adjusting the Density of Background Color This mode enables you to adjust the density of the background color when scanning color originals. You can adjust red, green, and blue separately. 1 Press (SEND) ➞ place your originals ➞ specify the destination. NOTE • For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in the Reference Guide. • For instructions on how to specify the destination, see “Basic Sending Methods,” on p.
4 Press [-] or [+] to specify the amount of each color that you want to adjust ➞ press [OK]. You can adjust the density of each color by pressing [-] or [+]. Press [-] to make the color lighter, or press [+] to make the color darker. NOTE • If the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is not activated and the optional Super G3 Fax Board-AG1 is attached to the machine, the screen pictured below appears in this step.
Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. The scanned data is sent to the specified destination when scanning is complete. NOTE The specified settings return to their defaults after documents are sent.
Specifying the File Format The machine offers a variety of file formats you can select from when scanning originals. Scanned originals are converted to the specified file format and are sent via e-mail or to a file server or USB memory media device. 1 Specifying the Scan Settings 3 Press (SEND) ➞ place your originals ➞ specify the destination. NOTE • For instructions on how to place your originals, see Chapter 2, “Basic Operations,” in the Reference Guide.
The following file formats are available when you scan originals in black-and-white: [TIFF]: Sends the file in the TIFF format. [PDF]: Sends the file in the PDF format. [PDF (OCR)]: Enables you to perform OCR (Optical Character Recognition) on a scanned original to create a PDF with searchable text. You can search the text using Adobe Reader/Adobe Acrobat Reader, or your operating system’s search function.
● If you want to separate multiple images and send them as separate files, each of which consists of only one page: ❑ Press [Divide into Pages]. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages]. IMPORTANT If you select [JPEG] as the file format in this step, [Divide into Pages] is automatically activated. 3 Specifying the Scan Settings 4 5 Press [Done]. Press (Start) to start scanning your originals.
Stamping Originals Which Have Already Been Scanned The feeder directly applies a stamp (about 3 mm in diameter) on the front side of originals after scanning them, so that you can distinguish scanned originals from those that have not been scanned.
3 2 Press [Send Settings]. 3 Press [Stamp] ➞ [Done]. Specifying the Scan Settings NOTE To cancel the Stamp mode, press [Stamp] again. 4 Press (Start) to start scanning your originals. To cancel scanning, press [Cancel] or (Stop). The scanned data is sent to the specified destination when scanning is complete. A stamp mark ( ) appears on the original output. NOTE • If the stamp mark is not clear, see Chapter 5, “Routine Maintenance,” in the Reference Guide.
Specifying Destinations Easily and Quickly 4 CHAPTER This chapter describes useful methods for specifying destinations when you send documents. Overview of Methods for Specifying Destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Registering the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview of Methods for Specifying Destinations This machine provides you with various ways to specify destinations, besides using (numeric keys) to enter a destination’s address each time you send documents. This section provides an overview of methods that make it easier to specify destinations. ■ Address Book/One-Touch Buttons (See “Address Book,” on p. 4-3, and “One-Touch Buttons,” on p. 4-31.
Address Book The Address Book is a feature used for storing addresses for the e-mail, I-fax, file server, fax, and group address functions. The group address feature enables you to create a group of up to 499 stored destinations as a single destination. This feature is useful when you want to send the same document to multiple destinations at one time. This section describes how to register, use, and edit the Address Book.
● If you want to access from the Additional Functions screen: ❑ Press (Additional Functions) ➞ [Address Book Settings]. If a password has been set for the Address Book, enter the password using (numeric keys) ➞ press [OK]. (See Chapter 4, “Setting the Send Function,” in the System Settings Guide.) ❑ Press [Register Address]. Specifying Destinations Easily and Quickly 4 ● If you want to access using the Register key on the Address Book screen: ❑ Press 4-4 Address Book (SEND) ➞ [Address Book].
❑ Press . ❑ Press [Register New Address]. 2 Press [Register New Add]. 3 Press [E-mail].
4 Enter the e-mail address (up to 120 characters) using the on-screen keyboard ➞ press [Next]. NOTE For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide. 4 Specifying Destinations Easily and Quickly 5 Enter the register name (up to 16 characters) using the on-screen keyboard ➞ press [OK]. NOTE The first character of the register name is used for sorting the address list when you press keys such as [ABC] and [DEF] on the Address Book screen.
The e-mail address and register name you specified appear on the Register Address screen as follows: Press (Reset) to return to the top screen. 4 I-Fax Addresses The following describes how to register I-fax addresses in the Address Book. 1 Display the Register Address screen ➞ press [Register New Add]. For help, see steps 1 and 2 in “E-Mail Addresses,” on p. 4-3. 2 Press [I-Fax].
3 Enter the I-fax address (up to 120 characters) using the on-screen keyboard ➞ press [Next]. NOTE For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide. 4 Specifying Destinations Easily and Quickly 4 Enter the register name (up to 16 characters) using the on-screen keyboard ➞ press [OK]. NOTE The first character of the register name is used for sorting the address list when you press keys such as [ABC] and [DEF] on the Address Book screen.
The I-fax address and register name you specified appear on the Register Address screen as follows: Press (Reset) to return to the top screen. 4 File Server Addresses The following describes how to register file server addresses in the Address Book. 1 Display the Register Address screen ➞ press [Register New Add]. For help, see steps 1 and 2 in “E-Mail Addresses,” on p. 4-3. 2 Press [File].
3 Press the Protocol drop-down list ➞ select the desired server protocol. The following server protocols are available. The table below shows the system requirements for the server that is compatible with IPv4. 4 Protocol Specifying Destinations Easily and Quickly FTP System Requirements Application Sun Solaris 2.6 or later, Mac OS X, or Red Hat Linux 7.2 Windows 2000 Server Internet Information Services 5.0 Windows XP Professional Internet Information Services 5.
● If you use the on-screen keyboard: ❑ Press [Host Name]. A host name is a name assigned to a host computer that provides services on the Internet. A specific host name is assigned to each host computer to specify it on the Internet. In this entry box, enter the name of the file server on the network as the destination of the send job. ❑ Enter the host name (up to 47 characters ❑ Press [File Path]. A file path is a series of characters that signify the location of the folder.
❑ Press [User]. ❑ Enter the user name (up to 24 characters) using the on-screen keyboard ➞ press [OK]. Specifying Destinations Easily and Quickly 4 ❑ Press [Password]. ❑ Enter a password (up to 24 characters or 14 characters when [Windows (SMB)] is selected as the server protocol) using the on-screen keyboard ➞ press [OK]. After pressing [OK], the characters that you enter for the password are displayed as asterisks (********) on the [File] screen.
IMPORTANT If Language Switch in Common Settings is set to ‘On’, the characters entered in [Host Name] and [File Path] may not be displayed correctly, so you may not be able to refer to them. NOTE • For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide. • If you are sending to an iW Document Manager* folder, set the FTP server address specified in iW Gateway as the destination.
❑ Select the desired file server ➞ press [Down] or [OK]. If you want to send scanned documents in a specific folder in the selected file server, press [Down] ➞ select the desired folder ➞ press [OK]. If not, press [OK]. NOTE • If the Enter Network Password screen is displayed, enter your user name and network password ➞ press [OK]. • For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide.
7 Press [Done]. The display returns to the Register Address screen. The file server address and register name you specified appear on the Register Address screen as follows: 8 Press Specifying Destinations Easily and Quickly 4 (Reset) to return to the top screen. Fax Numbers The following describes how to register fax numbers in the Address Book. 1 Display the Register Address screen ➞ press [Register New Add]. For help, see steps 1 and 2 in “E-Mail Addresses,” on p. 4-3.
2 Press [Fax]. 3 Enter the fax number (up to 120 characters) using (numeric keys). Specifying Destinations Easily and Quickly 4 [Pause]: [Tone]: [R]: [ ] [ ]: [Backspace]: [Space]: [Option]: Press to insert a pause of several seconds in the fax number you are dialing. If you insert a pause within the fax number, the letter
is displayed between the numbers. If you insert a pause at the end of the fax number, the letter
appears.
NOTE • For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide. • The pause time differs in length, depending on whether it is entered in the middle or at the end of a fax number. - The pause time entered in the middle of a fax number (lower-case p) is set to four seconds long by default. This can be changed to any length between 1 and 15 seconds. (See “Adjusting the Pause Time,” on p. 7-25.
● If you want to specify [Sending Speed]: ❑ Press [Sending Speed]. ❑ Select the desired transmission speed ➞ press [OK]. Specifying Destinations Easily and Quickly 4 ● If you want to specify [Long Distance]: ❑ Press [Long Distance].
❑ Select the type of call ➞ press [OK]. ● If you want to specify [ECM TX]: ❑ Press [ECM TX]. Specifying Destinations Easily and Quickly 4 ❑ Select [On] or [Off] ➞ press [OK].
5 Press [OK]. 6 Press [Next]. Specifying Destinations Easily and Quickly 4 7 Enter the register name (up to 16 characters) using the on-screen keyboard ➞ press [OK]. NOTE The first character of the register name is used for sorting the address list when you press keys such as [ABC] and [DEF] on the Address Book screen. For instructions on how to use the Address Book, see “Using the Address Book,” on p. 4-24.
8 Press [Done]. The display returns to the Register Address screen. The fax address and register name you specified appear on the Register Address screen as follows: 9 Press (Reset) to return to the top screen. Group Addresses The following describes how to register group addresses in the Address Book. IMPORTANT If you want to store a group address, the destinations such as e-mail addresses and file server addresses must be stored in the Address Book beforehand.
2 Press [Group]. 3 Press [Address Book]. Specifying Destinations Easily and Quickly 4 4 Select all the destinations you want to register in a group address ➞ press [OK]. Press [ ] or [ ] to scroll to the desired destination if it is not displayed. NOTE • To cancel a selected destination, select the destination again to clear the check mark. • For instructions on how to use the Address Book, see “Using the Address Book,” on p. 4-24.
5 Confirm the selected destinations ➞ press [Next]. If you want to delete a destination, select the destination to be deleted ➞ press [Erase]. Enter the register name (up to 16 characters) using the on-screen keyboard ➞ press [OK]. NOTE • For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide. • The first character of the register name is used for sorting the address list when you press keys such as [ABC] and [DEF] on the Address Book screen.
The number of destinations registered in the group address and register name you specified appear on the Register Address screen as follows: 8 Specifying Destinations Easily and Quickly 4 Press (Reset) to return to the top screen. Using the Address Book Follow this procedure to specify destinations using the Address Book. 1 2 Press Book]. (SEND) ➞ [Address Select the destination from the Address Book list. You can select multiple destinations.
The following keys on the screen are also available as necessary: A B C D Press to restrict the type of destinations displayed in the Address Book list. [All]: Displays all destinations registered in the Address Book. [Group]: Displays the destinations registered as group addresses. [Fax]: Displays the registered fax destinations. [E-mail]: Displays the registered e-mail destinations. [I-Fax]: Displays the registered I-fax destinations. [File]: Displays the registered file server destinations.
3 Press [OK]. The selected destination appears on the top screen. ● If you want to check the selected destination: ❑ Press [Details]. If the selected destination is a group address, select one destination at a time ➞ press [Details]. Specifying Destinations Easily and Quickly 4 ❑ Check the destination’s information ➞ press [Done]. If the selected destination is a group address, press [Done] twice. The display returns to the top screen.
● If you want to delete the selected destination: ❑ Press [Erase]. The selected destination is deleted from the destination list. Specify the scan settings, send settings, and press send documents. (Start) to 4 NOTE • For the basic procedures for sending documents, see “Basic Sending Methods,” on p. 2-2.
2 Select the destination to be changed or deleted. You cannot select multiple destinations at the same time. The following keys on the screen are also available as necessary: A 4 Specifying Destinations Easily and Quickly B C A Press to restrict the type of destinations displayed in the Address Book list. [All]: Displays all destinations registered in the Address Book. [Group]: Displays the destinations registered as group addresses. [Fax]: Displays the registered fax destinations.
Change or delete the registered information of the selected destination. ● If you want to change the registered information: ❑ Press [Edit]. The current settings for the selected destination appear. 4 ❑ Change the registered information ➞ press [OK]. The display returns to the Register Address screen. NOTE For instructions on how to register the Address Book, see “Registering the Address Book,” on p. 4-3. ● If you want to delete the registered information: ❑ Press [Erase]. ❑ Press [Yes].
4 Press Specifying Destinations Easily and Quickly 4 4-30 Address Book (Reset) to return to the top screen.
One-Touch Buttons The one-touch button feature is used for storing addresses for the e-mail, I-fax, file server, fax, and group address functions. The group address feature enables you to create a group of up to 499 stored destinations as a single destination. This feature is useful when you want to send the same document to multiple destinations at one time. You can store up to 200 destinations in the one-touch buttons.
● If you want to access from the Additional Functions screen: ❑ Press (Additional Functions) ➞ [Address Book Settings]. If a password has been set for the Address Book, enter the password using (numeric keys) ➞ press [OK]. (See Chapter 4, “Setting the Send Function,” in the System Settings Guide.) ❑ Press [One-touch Buttons]. Specifying Destinations Easily and Quickly 4 ● If you want to access using the Register key on the One-touch screen: ❑ Press Buttons].
❑ Press . ● If you want to access using the Register key on the Address Book screen: ❑ Press (SEND) ➞ [Address Book]. ❑ Press Specifying Destinations Easily and Quickly 4 .
❑ Press [Register One-touch Button]. 2 4 Press [ ] or [ ] to scroll to the desired one-touch button if it is not displayed. Specifying Destinations Easily and Quickly Select a one-touch button to register ➞ press [Register/Edit]. You can also specify the one-touch button’s number by entering the three digit number of the desired one-touch button using (numeric keys).
5 Enter the one-touch button name (up to 12 characters) ➞ press [OK]. 6 Press [Done]. 7 Press Specifying Destinations Easily and Quickly 4 (Reset) to return to the top screen. Using the One-Touch Buttons Follow this procedure to specify destinations using the one-touch buttons. 1 Press (SEND) ➞ [One-touch Buttons].
2 Select the desired one-touch button. Each one-touch button is assigned a three digit number. If you know the one-touch button’s three digit number, enter the number for the desired one-touch button using (numeric keys). Press [ ] or [ ] to scroll to the desired one-touch button if it is not displayed. NOTE • You can select multiple one-touch buttons. • To cancel the selected one-touch button, press [One-touch Buttons] ➞ press the selected one-touch button again.
● If you want to delete the selected destination: ❑ Press [Erase]. For help, see step 3 in “Using the Address Book,” on p. 4-24. Specify the scan settings, send settings, and press send documents. (Start) to NOTE • For the basic procedures for sending documents, see “Basic Sending Methods,” on p. 2-2.
NOTE • One-touch buttons that already have destinations stored in them are displayed with a black square (■) in the lower right corner of the button. • If you select a one-touch button that already has destinations stored in it, the destinations are displayed. 3 Change or delete the registered information of the selected one-touch button. ● If you want to change the registered information: ❑ Press [Register/Edit]. The current settings for the selected one-touch button appear.
❑ Press [Yes]. The message appears for approximately two seconds on the touch panel display. The registered information is deleted. Press (Reset) to return to the top screen.
Favorites Buttons You can register the frequently used scan settings, send settings, and destinations in a favorites button for future use. This feature is useful if you frequently send documents with the same document settings to the same destination. The following settings can be registered in a favorites button: • Destinations 4 • Sender’s name (See “Registering the Unit Name,” on p. 1-12.
2 Press (SEND) ➞ specify scan settings, send settings, and destinations that you want to register in a favorite button. Display the Register Favorites Button screen. You can access this screen from the Additional Functions screen or by using the Register key (shortcut key to the Register Favorites Button screen) on the Favorites Buttons screen. ● If you want to access from the Additional Functions screen: ❑ Press (Additional Functions) ➞ [Communications Settings].
❑ Press [▼] or [▲] until [Register Favorites Button] appears ➞ press [Register Favorites Button]. ● If you want to access using the Register key on the Favorites Buttons screen: ❑ Press [Favorites Buttons]. Specifying Destinations Easily and Quickly 4 ❑ Press 4-42 Favorites Buttons .
3 Select a favorites button to register ➞ press [Register/Edit]. Press [ ] or [ ] to scroll to the desired favorites button if it is not displayed. 4 Press [Register]. A screen appears, asking for your confirmation to store the settings. 5 Confirm the settings. If there are more settings than are currently displayed, you can scroll through the screen by pressing [ ] or [ ].
6 Press [Yes]. The message appears for approximately two seconds on the touch panel display. The stored settings are displayed. 7 Press [Name] to assign a name to the selected favorite button. Two lines can be used for the favorite button name. Specifying Destinations Easily and Quickly 4 NOTE If you do not specify a favorite button name, the default name (M1 to M18) is used. 8 Enter the favorite button name (up to 10 characters) for line 1 ➞ press [Next].
9 If necessary, enter the favorite button name (up to 10 characters) for line 2 ➞ press [OK]. 10 Press [Done]. 11 Press (Reset) to return to the top screen. Using the Favorites Buttons Follow this procedure to specify destinations using the favorites buttons. 1 Press Buttons]. (SEND) ➞ [Favorites Favorites Buttons 4-45 4 Specifying Destinations Easily and Quickly The assigned name appears on the favorite button.
2 Select the favorites button containing the desired destination ➞ press [Done]. Press [ ] or [ ] to scroll to the desired favorites button if it is not displayed. The registered document settings and destinations are recalled. NOTE • You can manually change the recalled settings and destinations before you send your documents. • If you press another favorites button, the settings and destinations stored in that button are recalled. • To cancel the recalled settings and destinations, press (Reset).
Display the Register Favorites Button screen. You can access this screen from the Additional Functions screen or by using the Register key (shortcut key to the Register Favorites Button screen) on the Favorites Buttons screen. ● If you want to access from the Additional Functions screen: ❑ Press (Additional Functions) ➞ [Communications Settings]. 4 ❑ Press [TX Settings] under . ❑ Press [▼] or [▲] until [Register Favorites Button] appears ➞ press [Register Favorites Button].
● If you want to access using the Register key on the Favorites Buttons screen: ❑ Press (SEND) ➞ [Favorites Buttons]. ❑ Press . Specifying Destinations Easily and Quickly 4 2 Select the favorites button to be changed or deleted. Press [ ] or [ ] to scroll to the desired favorites button if it is not displayed.
Change or delete the registered information of the selected favorites button. ● If you want to change the registered information: ❑ Press [Register/Edit]. The current settings for the selected favorites button appear. 4 ❑ Change the registered information ➞ press [Done]. The display returns to the Register Favorites Button screen. NOTE For instructions on how to register the favorites buttons, see “Registering the Favorites Buttons,” on p. 4-40.
❑ Press [Yes]. The message appears for approximately two seconds on the touch panel display. The registered information is deleted. NOTE Favorites button names are not deleted. 4 Press Specifying Destinations Easily and Quickly 4 4-50 Favorites Buttons (Reset) to return to the top screen.
Job Recall You can recall the last three destinations, scan settings, and send settings which have been set, and then send your documents. NOTE The three most recent settings stored in memory are not deleted when the power is turned OFF. 1 Press (SEND) ➞ [Recall]. NOTE If Restrict Recall in Restrict the Send Function is set to ‘On’, [Recall] is not displayed. (See Chapter 4, “Setting the Send Function,” in the System Settings Guide.) 2 Press [1 Before], [2 Before], or [3 Before].
NOTE The destinations you can specify may vary depending on the settings under . (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.) For example, if E-mail Send is set to ‘Do not allow’ or ‘Only allow sending to own address’, the buttons containing e-mail addresses or I-fax addresses are not displayed. 3 Confirm the settings. If there are more settings than are currently displayed, you can scroll the screen by pressing [ ] or [ ].
• If the settings under are configured to display an authentication screen, the Enter Network Password screen appears when you press (Start) to send documents to a file server. (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.) Specify the user name and password ➞ press [OK].
LDAP Server You can specify e-mail addresses and fax numbers by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. E-mail addresses and fax numbers obtained via the server can be specified as destinations or stored in the Address Book. IMPORTANT • If the Language Switch setting is set to ‘On’, some characters are restricted and cannot be entered. To enter all characters, set the Language Switch setting to ‘Off’.
Specifying Addresses via an LDAP Server Follow this procedure to specify the destinations via an LDAP server. 1 Press (SEND) ➞ [Network Add. Book]. 2 3 Press the Server to Search drop-down list ➞ select the desired server to search. Specify the search criteria. NOTE If a destination has both a registered e-mail address and fax number, you can search for it by entering either the e-mail address or the fax number as the search criterion.
● To use Simple Search: ❑ Select [Name], [E-mail], or [Fax]. ❑ Enter the name, e-mail address, or fax number ➞ press [OK]. The search criteria boxes that are not filled out, are not searched. 4 Specifying Destinations Easily and Quickly To make a more detailed search with multiple search conditions, press [Detailed Search], and follow the directions below. The search criteria you entered for Simple Search are continuously used in Detailed Search. ● To use Detailed Search: ❑ Press [Detailed Search].
❑ Press [Add Condition]. ❑ Press the search category drop-down list ➞ select the desired search category. [Name]: Search by name. [E-mail]: Search by e-mail address. [Fax]: Search by fax number. [Organization]: Search by organization name. [Org. Unit]: Search by organization unit (e.g., departments in an organization). For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter [Organization]/[Org.
❑ Press the search condition drop-down list ➞ select the desired search condition. Specifying Destinations Easily and Quickly 4 [contains]: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
❑ Enter the search criterion ➞ press [OK]. ❑ Press [OK]. ❑ To continue adding more search criteria, press [or] or [and] ➞ repeat step 3. [or]: The machine searches and returns a result that matches any of the specified search criteria. [and]: The machine searches and returns a result that matches all of the specified search criteria. To edit the search criteria, select the search criterion that you want to edit ➞ press [Edit Condition] ➞ [Settings].
NOTE • You can specify up to four different search criteria at a time. • If you specify three or more search criteria, you cannot use both [or] and [and] together. • If you press [Simple Search] ➞ [Yes] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen and the specified detailed search criteria are deleted. 4 Press [Start Search]. To cancel searching while the machine is searching for your criteria, press [Cancel].
5 Select the desired destination from the search results ➞ press [OK]. You can select up to 32 destinations. If you press [Select e-mail for I-Fax], the selected e-mail address can be specified as an I-fax destination. To continue searching, press [Back]. Registering Addresses Obtained via an LDAP Server Follow this procedure to register the destinations that are obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers.
Registering in the Address Book 1 Display the Register Address screen ➞ press [Register New Add]. For help, see steps 1 and 2 in “E-Mail Addresses,” on p. 4-3. 2 Press [Network Add. Book]. Specifying Destinations Easily and Quickly 4 3 Follow steps 2 to 4 in “Specifying Addresses via an LDAP Server,” on p. 4-55 to search destinations. 4 Select the desired destination from the search results. You can select up to 32 destinations.
• The destinations you can specify may vary depending on the settings under . (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.) For example, if E-mail Send is set to ‘Do not allow’ or ‘Only allow sending to own address’, e-mail addresses are not displayed as the search results. 5 Press [Next] to register the selected destination. ❑ Confirm the address ➞ press [Next]. If necessary, edit the address.
● If multiple destinations are selected: ❑ Confirm the displayed message ➞ press [OK]. 6 Press [Done]. 4 Specifying Destinations Easily and Quickly The display returns to the Register Address screen. The address and register name you specified appear on the Register Address screen as follows: 7 4-64 Press LDAP Server (Reset) to return to the top screen.
Registering in the One-Touch Button 1 Display the Register One-touch Button screen ➞ press [Register/ Edit]. For help, see steps 1 and 2 in “Registering the One-Touch Buttons,” on p. 4-31. 2 Press [Network Add. Book]. 3 Follow steps 2 to 4 in “Specifying Addresses via an LDAP Server,” on p. 4-55 to search destinations. 4 Select the desired destination from the search results. You cannot select multiple destinations at a time.
5 Press [Next] to register the selected destination. 6 Confirm the address ➞ press [Next]. If necessary, edit the address. (See “Editing/Deleting the Registered Information in the Address Book,” on p. 4-27.) Specifying Destinations Easily and Quickly 4 7 Enter the register name (up to 16 characters) using the on-screen keyboard ➞ press [Next]. NOTE • For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide.
8 Enter the one-touch button name (up to 12 characters) ➞ press [OK]. 9 Press [Done]. 10 Press Specifying Destinations Easily and Quickly 4 (Reset) to return to the top screen.
Specifying Destinations Easily and Quickly 4 4-68 LDAP Server
Receiving Documents 5 CHAPTER This chapter describes the procedure for receiving documents, as well as some additional reception features. Basic Receiving Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Receiving Documents Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Receiving I-Fax Documents Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Basic Receiving Methods The types of documents the machine receives are I-fax and fax documents. When these documents are sent to the machine, it receives and prints them automatically. You can also receive I-fax documents manually at any time. This section describes how the machine works when documents are received, and introduces how to receive I-fax documents manually. NOTE • The machine can also receive e-mail messages from an e-mail application.
When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light. This indicates that documents are stored in memory. NOTE • The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode. • The Error indicator flashes when either the amount of available memory is low or paper needs to be loaded into a paper drawer. 3 The document is printed.
Receiving I-Fax Documents Manually The machine regularly checks for the arrival of an I-fax. However, you can check for the arrival of an I-fax at any time by performing the procedure below. Receiving Documents 5 5-4 1 Press [System Monitor]. 2 Press [RX/TX]. 3 Select [RX Job Report].
4 Press [Check RX I-Fax Job]. The machine accesses your mail server for checking for I-fax documents. NOTE To be able to use [Check RX I-Fax Job], you must first set the POP (Post Office Protocol) settings in E-mail/I-Fax so that you can receive documents using POP. (See Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide.) Press 5 (Reset) to return to the top screen.
Advanced Receiving Methods This section provides an overview of some additional features for receiving documents. Forwarding Received Documents This machine enables you to automatically forward received I-fax/fax documents to any desired destination. If a received document matches the specified forwarding conditions, it is forwarded to the specified destination. Received documents that do not match the forwarding conditions can also be forwarded to any desired destination.
Receiving Documents in Memory without Printing Out (Memory Lock) Normally a document is printed as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them. Locking the machine to receive and store all documents in memory is called Memory Lock. Memory I-Fax Reception Print Send 5 Receiving Documents Fax Reception To use this feature, see Chapter 4, “Setting the Send Function,” in the System Settings Guide.
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same size paper as the received document. If all of the settings in Select Cassette in RX Settings under are set to ‘On’ and paper of the correct size is not available, the machine automatically selects a different paper size in the order indicated in the table below. The paper size is automatically selected in the same order, even if paper runs out during printing.
Canceling Receiving Fax Documents Follow the procedure below to cancel a fax reception in progress. 1 Visually check the Processing/Data indicator to confirm documents are being received. When documents are being received, the Processing/Data indicator flashes a green light. 3 Press [System Monitor] during reception. 5 Receiving Documents 2 Press [Fax].
4 Press [RX Job Status]. 5 Select the job you want to cancel ➞ press [Cancel]. Receiving Documents 5 6 Press [Yes]. An alarm sounds and document reception is canceled. A RX Report is printed automatically, unless this feature has been turned off. (See “RX Report,” on p. 8-13.) 7 5-10 Press (Reset) to return to the top screen.
Checking/Changing the Status of Documents in Memory 6 CHAPTER This chapter describes how to check and change the status of documents in memory. Checking/Deleting Documents Being Sent or Waiting To Be Sent . . . . . . . . . . . . . . . . . . 6-2 E-Mail/I-Fax/File Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking/Deleting Documents Being Sent or Waiting To Be Sent This section describes how to check the detailed information of documents currently being sent or waiting to be sent, as well as how to delete these documents as necessary. You can check details such as the destination and the date and time the job was specified. E-Mail/I-Fax/File Server Follow this procedure to check and delete the documents sent via e-mail and I-fax, or to a file server. 1 Press [System Monitor]. 2 Press [RX/TX].
3 Select the job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ] or [ ] to scroll to the job. NOTE Up to 70 jobs can be displayed. When the number of jobs exceeds the limit, the oldest job is deleted each time a new job is added. Check the details of the selected job ➞ press [Done]. 6 Checking/Changing the Status of Documents in Memory 4 ● If you want to delete the selected job: ❑ Press [Cancel].
❑ Press [Yes]. IMPORTANT If a job is in the process of being sent, it may not be canceled even if you press [Yes]. NOTE If you cancel a job during sequential broadcasting, all of the destinations following the one to which the document is currently being sent will be canceled. 5 Checking/Changing the Status of Documents in Memory 6 Press (Reset) to return to the top screen. Fax Follow this procedure to check and delete the documents sent via fax. 1 6-4 Press [System Monitor].
2 3 Press [Fax]. Select the job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ] or [ ] to scroll to the job. NOTE Up to 70 jobs can be displayed. When the number of jobs exceeds the limit, the oldest job is deleted each time a new job is added. 4 Check the details of the selected job ➞ press [Done].
● If you want to delete the selected job: ❑ Press [Cancel]. IMPORTANT If you are logged out of Authorized Send, [Cancel] is not available. ❑ Press [Yes]. Checking/Changing the Status of Documents in Memory 6 IMPORTANT If a job is in the process of being sent, it may not be canceled even if you press [Yes]. NOTE If you cancel a job during sequential broadcasting, all of the destinations following the one to which the document is currently being sent will be canceled.
Checking/Deleting Fax Documents Being Received or Waiting To Be Printed This section describes how to check the detailed information of fax documents currently being received or waiting to be printed, as well as how to delete these documents as necessary. You can check details such as the destination and the date and time the job was received. 1 Press [System Monitor] ➞ [Fax]. For help, see steps 1 and 2 in “Fax,” on p. 6-4. 2 Press [RX Job Status].
4 Check the details of the selected job ➞ press [Done]. ● If you want to delete the selected job: ❑ Press [Cancel] or [Erase]. If the job currently being received is selected, [Cancel] is displayed on the screen. If the job waiting to be printed is selected, [Erase] is displayed on the screen. Checking/Changing the Status of Documents in Memory 6 ❑ Press [Yes]. NOTE You cannot delete the job currently being printed. 5 6-8 Press (Reset) to return to the top screen.
Checking/Printing Communication Log This section describes how to check or print the results of transactions. NOTE • If Job Log Display in System Settings is set to ‘Off’, the sending and receiving transactions are not displayed on the System Monitor screen. (See Chapter 6, “Protecting the Machine from Unauthorized Access,” in the System Settings Guide.
2 Press [TX Job Log] or [RX Job Report]. [TX Job Log]: Displays the sending results. [RX Job Report]: Displays the receiving results. 3 Select the job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ] or [ ] to scroll to the job. Checking/Changing the Status of Documents in Memory 6 NOTE Up to 128 jobs can be displayed. When the number of jobs exceeds the limit, the oldest job is deleted each time a new job is added.
● If you want to print a list of transaction results: ❑ Press [Print List]. ❑ Press [Yes]. 5 Press Checking/Changing the Status of Documents in Memory 6 (Reset) to return to the top screen. Fax Follow this procedure to check and print the results of documents sent via fax. 1 Press [System Monitor] ➞ [Fax]. For help, see steps 1 and 2 in “Fax,” on p. 6-4.
2 Press [Log]. 3 Select the job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ] or [ ] to scroll to the job. Checking/Changing the Status of Documents in Memory 6 NOTE Up to 45 jobs can be displayed. When the number of jobs exceeds the limit, the oldest job is deleted each time a new job is added. 4 6-12 Checking/Printing Communication Log Check the details of the selected job ➞ press [Done].
● If you want to print a list of transaction results: ❑ Press [Print List]. ❑ Press [Yes]. 5 Press Checking/Changing the Status of Documents in Memory 6 (Reset) to return to the top screen.
Checking/Changing the Status of Documents Received in Memory This section describes how to check the detailed information of documents received in memory. You can also delete and forward those documents. I-Fax Follow this procedure to check, delete, and forward the I-fax documents in memory. 1 Press [System Monitor] ➞ [RX/TX]. For help, see steps 1 and 2 in “E-Mail/I-Fax/File Server,” on p. 6-2. Checking/Changing the Status of Documents in Memory 6 6-14 2 Press [RX Job Report]. 3 Press [I-Fax Mem.
4 Select the job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ] or [ ] to scroll to the job. Check the details of the selected job. 6 ● If you want to forward the selected job: ❑ Press [Forward]. IMPORTANT If you are logged out of Authorized Send, [Forward] is not available.
❑ Select the forwarding destination from the Address Book ➞ press [Start]. NOTE • For instructions on how to use the Address Book, see “Using the Address Book,” on p. 4-24. • The destinations you can specify may vary depending on the settings under . (See Chapter 4, “Customizing Settings,” in the Remote UI Guide.
❑ Press [Yes]. 6 Press (Reset) to return to the top screen. Fax Follow this procedure to check, delete, and forward the fax documents in memory. 6 Press [System Monitor] ➞ [Fax] ➞ [RX Job Status]. For help, see steps 1 and 2 in “Checking/Deleting Fax Documents Being Received or Waiting To Be Printed,” on p. 6-7. 2 Select the job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ] or [ ] to scroll to the job.
3 Check the details of the selected job. ● If you want to forward the selected job: ❑ Press [Forward]. IMPORTANT If you are logged out of Authorized Send, [Forward] is not available. Checking/Changing the Status of Documents in Memory 6 ❑ Select the forwarding destination from the Address Book ➞ press [Start]. NOTE • For instructions on how to use the Address Book, see “Using the Address Book,” on p. 4-24.
● If you want to delete the selected job: ❑ Press [Done]. ❑ Press [Erase]. Checking/Changing the Status of Documents in Memory 6 ❑ Press [Yes]. 4 Press (Reset) to return to the top screen.
Checking/Changing the Status of Documents with Forwarding Errors This section describes how to check the detailed information of documents that the machine failed to forward. You can also delete, print, and forward those documents. NOTE Jobs with forwarding errors are stored in memory only if Store Image to Memory in Store/Print When Forwarding is set to ‘For Error Only’. (See Chapter 4, “Setting the Send Function,” in the System Settings Guide.
4 Select the job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ] or [ ] to scroll to the job. Check the details of the selected job ➞ press [Done]. 6 Checking/Changing the Status of Documents in Memory 5 ● If you want to delete the selected job: ❑ Press [Erase].
❑ Press [Yes]. The message appears for approximately two seconds on the touch panel display. The selected job is deleted. ● If you want to print the selected job: ❑ Press [Print]. Checking/Changing the Status of Documents in Memory 6 ❑ Press [Yes].
● If you want to forward the selected job: ❑ Press [Forward]. IMPORTANT If you are logged out of Authorized Send, [Forward] is not available. ❑ Select the forwarding destination from the Address Book ➞ press [Start]. NOTE • For instructions on how to use the Address Book, see “Using the Address Book,” on p. 4-24. • If the transfer is successful, the document is deleted from memory. • You cannot select a group address.
1 Press [System Monitor] ➞ [Fax] ➞ [RX Job Status]. For help, see steps 1 and 2 in “Checking/Deleting Fax Documents Being Received or Waiting To Be Printed,” on p. 6-7. 2 3 Checking/Changing the Status of Documents in Memory 6 Press [Forwarding Er.Status]. Select the job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ] or [ ] to scroll to the job. 4 6-24 Check the details of the selected job ➞ press [Done].
● If you want to delete the selected job: ❑ Press [Erase]. ❑ Press [Yes]. The message appears for approximately two seconds on the touch panel display. The selected job is deleted. Checking/Changing the Status of Documents in Memory 6 ● If you want to print the selected job: ❑ Press [Print].
❑ Press [Yes]. ● If you want to forward the selected job: ❑ Press [Forward]. IMPORTANT If you are logged out of Authorized Send, [Forward] is not available. Checking/Changing the Status of Documents in Memory 6 ❑ Select the forwarding destination from the Address Book ➞ press [Start]. NOTE • For instructions on how to use the Address Book, see “Using the Address Book,” on p. 4-24. • If the transfer is successful, the document is deleted from memory. • You cannot select a group address.
Press (Reset) to return to the top screen.
Checking/Changing the Status of Documents in Memory 6 6-28 Checking/Changing the Status of Documents with Forwarding Errors
Customizing the Machine’s Settings 7 CHAPTER This chapter describes how to store and change the default settings of the transmission/ reception features to suit your needs. Transmission Related Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Specifying the Data Compression Ratio for Sending Color Documents . . . . . . . . . . . . . . . . . . .7-2 Resending Data Automatically When an Error Occurs (Retry Times) . . . . . . . . . . . . . . . . . . . . .
Transmission Related Items This section describes the transmission features that can be customized to your preferences. Specifying the Data Compression Ratio for Sending Color Documents You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. Conversely, a low compression ratio increases the amount of memory used for the document, but results in high quality images.
3 Press [TX Settings] under . 4 Press [Data Compression Ratio]. Select [High Ratio], [Normal], or [Low Ratio] ➞ press [OK]. [High Ratio]: A small amount of memory is used for the document, but the images are of a low quality. [Normal]: The amount of memory used for the document and the quality of the images are moderate, between the High and Low Ratio settings. [Low Ratio]: A large amount of memory is used for the document, but the images are of a high quality.
NOTE If [PDF (Compact)], [PDF (Compact+OCR)], or [JPEG] is selected as the file format, set Data Compression Ratio to ‘Normal’ or ‘Low Ratio’. If Data Compression Ratio is set to ‘High Ratio’, the images that are output may be of a low quality even if ‘Image Priority’ is selected in step 3 of “Color TX Scan Settings,” on p. 7-19. 6 Press (Reset) to return to the top screen.
3 Press [-] or [+] to set the number of Retry Times ➞ press [OK]. If the number of retry times is set to ‘0’, the machine will not resend the data. You can also use enter the value. 4 Press - (numeric keys) to (Reset) to return to the top screen. Registering Frequently Used Scan Settings as Default (Standard Send Settings) This mode enables you to register frequently used scan settings for future use.
Registering the Standard Send Settings Follow this procedure to change and register the standard send settings. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . For help, see steps 1 to 3 in “Specifying the Data Compression Ratio for Sending Color Documents,” on p. 7-2. 2 Press [▼] or [▲] until [Edit Standard Send Settings] appears ➞ press [Edit Standard Send Settings]. 3 Customizing the Machine’s Settings 7 4 Press [Store].
A B H C D G E F Specifies the color mode of scanned originals. (See “Specifying the Color Mode and Resolution,” on p. 3-2.) B (Resolution) Specifies the resolution of scanned originals. (See “Specifying the Color Mode and Resolution,” on p. 3-2.) C (Finished Stamp) Stamps the front side of scanned originals. (See “Stamping Originals Which Have Already Been Scanned,” on p. 3-23.) D (Density) Adjusts the density of scanned originals. (See “Adjusting the Density and Image Quality,” on p. 3-9.
NOTE If you set Document Size to anything but ‘Auto,’ [Finished Stamp] is grayed out. 5 Press (Reset) to return to the top screen. Restoring the Standard Send Settings to Their Default Follow this procedure to restore the standard send settings to their default settings. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . For help, see steps 1 to 3 in “Specifying the Data Compression Ratio for Sending Color Documents,” on p. 7-2.
4 Press [Yes]. The message appears for approximately two seconds on the touch panel display. The Standard settings are initialized. 5 Press (Reset) to return to the top screen. Printing Sender Information on a Sent Document (TX Terminal ID) The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of documents that you send via I-fax/fax.
2 Press [▼] or [▲] until [TX Terminal ID] appears ➞ press [TX Terminal ID]. 3 7 Select [On] or [Off]. Customizing the Machine’s Settings ● If you select [On] with the optional Super G3 Fax Board-AG1 not attached to the machine: ❑ Press [Option].
❑ Select [Inside] or [Outside] ➞ press [OK]. [Inside]: The Terminal ID information is printed inside the image area on the recipient’s paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient’s paper. Example: If you set the TX Terminal ID to ‘On’, the Terminal ID information is printed on the recipient’s paper as follows: Inside 31/12 2009 10:50 IFAX xxx@xxxx.xxx Original Area Outside 31/12 2009 10:50 IFAX xxx@xxxx.
❑ Specify each setting ➞ press [OK]. [Inside]: The Terminal ID information is printed inside the image area on the recipient’s paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient’s paper. [FAX]: “IFAX” or “FAX” is printed before the I-fax address or fax number. [TEL]: “TEL” is printed before the telephone number.
● If you select [Off]: ❑ Press [OK]. 4 Press (Reset) to return to the top screen. Specifying the Gamma Value for Sending Color Documents NOTE • If you are sending documents via I-fax and fax, this setting is disabled. • If [PDF (Compact)] or [PDF (Compact+OCR)] is selected as the file format, this setting is disabled. • The default setting is ‘Gamma 1.8’. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under .
2 Press [▼] or [▲] until [Gamma Value for Color Send Jobs] appears ➞ press [Gamma Value for Color Send Jobs]. 3 Customizing the Machine’s Settings 7 Select [Gamma 1.0], [Gamma 1.4], [Gamma 1.8], or [Gamma 2.2] ➞ press [OK]. [Gamma 1.0]: Although light output results can be obtained, the overall color impression is pale. [Gamma 1.4]: Output results that are slightly lighter than the default gamma value can be obtained. [Gamma 1.8]: The default setting.
Adjusting the Contrast (Sharpness) This mode enables you to scan original images with a sharper or softer contrast. IMPORTANT The setting for [Sharpness] is invalid when all of the conditions below are met. - [100 × 100 dpi], [150 × 150 dpi], or [200 × 100 dpi] is selected as the resolution. (See “Specifying the Color Mode and Resolution,” on p. 3-2.) - [B&W] is selected as the color mode. (See “Specifying the Color Mode and Resolution,” on p. 3-2.) - [Text] is selected as the image quality.
3 4 Press [Low] or [High] to adjust the sharpness ➞ press [OK]. [Low]: To scan originals containing printed images or other halftones, the setting should be towards [Low]. This setting lessens the moiré effect (a shimmering, wavy pattern). [High]: To scan text or lines clearly, the setting should be towards [High]. This setting is particularly suited for scanning blueprints and faint pencil drawn images. Press (Reset) to return to the top screen.
Adjusting the Image Quality of PDF (Compact) If [PDF (Compact)] or [PDF (Compact+OCR)] is selected as the file format, you can set the image quality level of the document. NOTE • The default setting is ‘Normal’. • If you are sending documents via I-fax and fax, this setting is disabled. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . For help, see steps 1 to 3 in “Specifying the Data Compression Ratio for Sending Color Documents,” on p. 7-2.
NOTE • The setting made for or is enabled only if [Text/Photo], [Photo], or [Text] is selected as the image quality setting. (See “Adjusting the Density and Image Quality,” on p. 3-9.) • If an original with many colors is scanned, the compression level is determined by the data size and the number of colors, according to the selected image level.
3 4 Select [On] or [Off] ➞ press [OK]. [On]: The orientation of the original is detected, and the document is automatically rotated before sending. [Off]: The orientation of the original is not detected, and the document is sent as is. Press (Reset) to return to the top screen. Color TX Scan Settings NOTE • This feature is available for imageRUNNER 2530i/2530/2525i/2525/2520i/2520. • The default setting is ‘Speed Priority’.
2 Press [▼] or [▲] until [Color TX Scan Settings] appears ➞ press [Color TX Scan Settings]. 3 Customizing the Machine’s Settings 7 4 7-20 Select [Speed Priority] or [Image Priority] ➞ [OK]. [Speed Priority]: Less time is spent in sending the document, but the images are of a low quality. [Image Priority]: More time is spent in sending the document, but the images are of a high quality. Press (Reset) to return to the top screen.
Specifying What to Display on the Screen for a Send Operation This mode enables you to specify what screen is displayed first for a send operation. You can select the desired screen from the One-touch screen, Favorites Buttons screen, or top screen (Send). The specified screen is displayed when: • (SEND) or (Reset) is pressed • The power is turned ON • The Auto Clear mode is activated NOTE The default setting is ‘Initial Function’.
[Favorites Buttons]: The Favorite Buttons screen is displayed first for a send operation. [One-touch Buttons]: The One-touch screen is displayed first for a send operation. [Initial Function]: 4 Press The top screen (Send) is displayed first for a send operation. (Reset) to return to the top screen. Restoring the TX Settings to Their Default You can restore almost all of the TX Settings to their default settings.
3 Press [Yes]. The message appears for approximately two seconds on the touch panel display. The TX settings are initialized. 4 Press (Reset) to return to the top screen. Sending with Error Correction Mode (ECM Transmission) ECM (Error Correction Mode) reduces the effect of system and line errors on documents that may occur when sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored.
2 3 7 Customizing the Machine’s Settings 4 7-24 Transmission Related Items Press [Communications Settings]. Press [TX Settings] under . Press [ECM TX].
5 6 Select [On] or [Off] ➞ press [OK]. [On]: Uses ECM. [Off]: Does not use ECM. Press (Reset) to return to the top screen. Adjusting the Pause Time NOTE • You can insert a pause when you dial the fax number using (numeric keys). (See “Sending a Fax,” on p. 2-24, and “Calling from an Extension,” on p. 2-50.) • Pauses entered at the end of dialed fax numbers are always 10 seconds long. • The default setting is ‘4sec(s)’.
2 Press [Pause Time]. 3 Press [-] or [+] to set the pause time ➞ press [OK]. You can also use enter the value. Customizing the Machine’s Settings 7 4 Press - (numeric keys) to (Reset) to return to the top screen. Redialing Automatically When the Line Is Busy (Auto Redial) Auto Redial enables the machine to automatically redial the recipient’s fax number if the recipient cannot be reached due to a busy line or sending error. Auto Redial can be turned ‘On’ or ‘Off’.
1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . For help, see steps 1 to 3 in “Sending with Error Correction Mode (ECM Transmission),” on p. 7-23. 2 Press [Auto Redial]. 3 Select [On] or [Off]. Customizing the Machine’s Settings 7 ● If you select [On]: ❑ Press [Option].
❑ Press [Redial Times]. ❑ Press [-] or [+] to set the number of redial times ➞ press [OK]. You can also use to enter the value. - (numeric keys) ❑ Press [Redial Interval]. Customizing the Machine’s Settings 7 ❑ Press [-] or [+] to set the redial interval ➞ press [OK]. You can also use to enter the value.
❑ Press [TX Error Redial]. ❑ Select [Error and 1st page], [All pages], or [Off] ➞ press [OK]. [All pages]: Auto Redial takes place if a sending error occurs. All pages of the document are resent. [Off]: Redialing does not take place if a sending error occurs. ● If you select [Off]: ❑ Press [OK]. 4 Press (Reset) to return to the top screen. Transmission Related Items 7-29 7 Customizing the Machine’s Settings [Error and 1st page]: Auto Redial takes place if a sending error occurs.
Checking the Dial Tone Before Sending You can set whether to check for the dial tone before dialing when sending a fax. NOTE The default setting is ‘On’. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . For help, see steps 1 to 3 in “Sending with Error Correction Mode (ECM Transmission),” on p. 7-23. 2 Press [Check Dial Tone Before Sending]. Customizing the Machine’s Settings 7 3 4 Select [On] or [Off] ➞ press [OK].
TX Rotation The TX Rotation function automatically corrects the orientation of the document by rotating the image when sending a fax. For example, if a document with a horizontal orientation is placed vertically, the machine rotates the image and sends it horizontally. NOTE • You can use the TX Rotation mode for A4 documents only. • The TX Rotation mode is not available if you are using the Direct Sending or Manual Sending. • The default setting is ‘On’.
Reception Related Items This section describes the reception features that can be customized to your preferences. Printing Received Documents on Both Sides of Paper You can print received documents on both sides of the paper, enabling you to save paper. NOTE The default setting is ‘Off’. 1 Press (Additional Functions). The Additional Functions menu appears. 7 Customizing the Machine’s Settings 2 7-32 Reception Related Items Press [Communications Settings].
3 Press [RX Settings] under . Press [2-Sided Print]. 5 Select [On] or [Off] ➞ press [OK]. 6 Press (Reset) to return to the top screen.
Specifying the Methods for Printing Received Documents (Paper Drawer Selection) You can set how the machine prints documents when there is no paper matching the size of the received document. The four available printing methods (Switches A, B, C, and D) are described below. ■ Switch A The image is printed over two sheets of paper that have the same combined size as the received document.
■ Switch D The image is printed on paper that is larger in size than the received document. Received Data (Original) Output A4R A3 NOTE • For more information on selecting a paper source for printing received documents, see Chapter 3, “Configuring the Machine’s Basic Settings,” in the Reference Guide. • The default setting for all switches is ‘On’. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under .
4 Press (Reset) to return to the top screen. Reducing a Received Document You can set the machine to automatically reduce the size of received documents so that the whole document is printed within the printable area of the paper. NOTE The default settings are: - Receive Reduction: ‘On’ - RX Reduction: ‘Auto’ - Reduce %: ‘90%’ - Reduce Direction: ‘Vertical Only’ 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under .
3 Select [On] or [Off]. [On]: Reduces received documents. [Off]: Does not reduce received documents. ● If you select [On]: ❑ Specify each setting ➞ press [OK]. : [Auto]: The image is automatically reduced by a suitable reduction ratio. [Fix. Red.]: The image is reduced by the reduction ratio set in for . : If you selected [Fix. Red.], select 75%, 90%, 95%, and 97% for the reduction ratio. : [Ver. Hor.
● If you select [Off]: ❑ Press [OK]. IMPORTANT • If you press [Off], the received document is not automatically reduced to fit the size of the paper. If the size of the received document exceeds the printable area, the image is divided into equal sections and printed onto separate sheets of paper. • Regardless of the settings you set for , if the area of the image which exceeds the printable area is less than 12 mm, it will not be printed. 4 (Reset) to return to the top screen.
1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under . For help, see steps 1 to 3 in “Printing Received Documents on Both Sides of Paper,” on p. 7-32. 2 Press [Received Page Footer]. 3 Select [On] or [Off] ➞ press [OK]. 4 Press Customizing the Machine’s Settings 7 (Reset) to return to the top screen.
Specifying the Gamma Value for Receiving Color Documents You can set the gamma value to use when receiving documents. This enables you to print received documents with the appropriate image quality. NOTE The default setting is ‘Gamma 1.8’. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under . For help, see steps 1 to 3 in “Printing Received Documents on Both Sides of Paper,” on p. 7-32.
Receiving with Error Correction Mode (ECM Reception) You can receive incoming documents using ECM (Error Correction Mode). ECM is a mode which automatically corrects errors in an image while it is being received. If the reception speed appears to be extremely slow, you may be able to speed it up by turning ECM ‘Off’. IMPORTANT • If you want to receive using ECM, ECM transmission should be set on the recipient’s machine. This setting is ignored unless ECM is set in both machines.
3 4 Press [ECM RX]. 5 Select [On] or [Off] ➞ press [OK]. Customizing the Machine’s Settings 7 6 7-42 Press [RX Settings] under . [On]: Uses ECM. [Off]: Does not use ECM. Press Reception Related Items (Reset) to return to the top screen.
Rejecting Incoming Faxes from the Unidentified Senders This function enables you to reject incoming faxes from senders who do not transmit their fax numbers (telephone numbers) to your machine. This can be useful when you do not want to receive direct mail (DM). NOTE The default setting is ‘Off’. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under . For help, see steps 1 to 3 in “Receiving with Error Correction Mode (ECM Reception),” on p. 7-41.
Customizing the Machine’s Settings 7 7-44 Reception Related Items
Printing Communication Reports and Lists 8 CHAPTER This chapter describes communication reports and lists and how to print them. Overview of Reports and Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Printing Communication Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9 TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview of Reports and Lists Printing Communication Reports and Lists This section provides a summary of reports and lists. Reports contain information about past sending and receiving transactions. Lists contain information about the destinations stored in the Address Book and the settings made from the Additional Functions screen. The types of reports and lists you can print are described below.
Descriptions TIME USE The time taken (in minutes and seconds) to send the document is printed. PAGES SENT The number of pages that were sent successfully to the recipient is printed. RESULT If the documents were sent successfully, “OK” is printed. If a transmission error occurred, “NG” (No Good) and the error code are printed. If an e-mail or I-fax transmission to a mail server has been confirmed as successful, “- -” is printed.
■ Activity Report Printing Communication Reports and Lists The Activity Report enables you to check the results of all sending and receiving transactions. This report can be printed at a specified time or it can be printed automatically when the number of send and receive transactions reaches 40. Here is a sample Activity Report and a summary of some of the abbreviations used in this report. Item 8 8-4 Descriptions DEPT. ID If Department ID Management is set, the Department ID is printed.
■ RX Report Item Printing Communication Reports and Lists The RX Report enables you to check whether the documents were sent correctly from the sender’s machine and received successfully by this machine. This report can be printed automatically after documents are received. Here is a sample RX Report and a summary of some of the abbreviations used in this report. Descriptions REPORT NAME An “RX Report” is printed when a document is received successfully and when a receiving error occurs.
■ Fax Activity Report Printing Communication Reports and Lists The Fax Activity Report enables you to check the results of all fax sending and receiving transactions. This report can be printed at a specified time or it can be printed automatically when the number of send and receive transactions reaches 40. Here is a sample Fax Activity Report and a summary of some of the abbreviations used in this report. Item 8 8-6 Descriptions DEPT.
■ Address Book List Printing Communication Reports and Lists The Address Book List enables you to check the contents of the Address Book (Address Book or One-touch Buttons). This is useful for checking the details of destinations that have been stored in the Address Book. Here is a sample Address Book List and a summary of some of the abbreviations used in this list.
■ User’s Data List The User’s Data List prints out the settings made from the Additional Functions screen, as well as the device configuration. Manually print the User’s Data List whenever necessary. For instructions on how to print the User’s Data List, see Chapter 2, “Basic Operations,” in the Reference Guide.
Printing Communication Reports Printing Communication Reports and Lists This section describes how to print the following communication reports: TX Report, Activity Report, RX Report, and Fax Activity Report. TX Report Follow this procedure to set TX Reports to print automatically. NOTE • The results of e-mail, I-fax, file server, USB memory media device, and fax transmissions can be printed.
Printing Communication Reports and Lists 3 Press [Settings]. 4 Press [TX Report]. 5 Select [On], [For Error Only], or [Off]. 8 8-10 [On]: Prints a report every time you send a document. [For Error Only]: Prints a report only when a transmission error occurs. [Off]: Does not print a report.
● If you select [On] or [For Error Only]: ❑ Press [On] or [Off] for ➞ press [OK]. 8 NOTE • Even if is set to ‘On’, the contents of the sent document are not printed on the report when sending documents in the color mode.
Activity Report Follow this procedure to set Activity Reports to print automatically. Printing Communication Reports and Lists NOTE • A list of e-mail, I-fax, file server, USB memory media device, and fax transactions is printed. • An Activity Report can be printed manually at any time from the System Monitor screen. (See “Checking/Printing Communication Log,” on p. 6-9.
: [On]: The Activity Report is automatically printed when the number of send and receive transactions reaches 40. [Off]: The Activity Report is not automatically printed. [On]: The send and receive logs are printed separately. [Off]: The send and receive logs are not printed separately. : [On]: The Activity Report is printed at the specified time. Enter all four digits of the time (including zeros), using 24-hour notation.
Printing Communication Reports and Lists 2 Press [RX Report]. 3 8 4 Select [On], [For Error Only], or [Off] ➞ press [OK]. [On]: Prints a report each time a document is received. [For Error Only]: Prints a report only when a reception error occurs. [Off]: Does not print a report. Press (Reset) to return to the top screen. Fax Activity Report Follow this procedure to set Fax Activity Reports to print automatically.
1 Press (Additional Functions) ➞ [Report Settings] ➞ [Settings]. 2 Press [▼] or [▲] until [Fax Activity Report] appears ➞ press [Fax Activity Report]. NOTE If Job Log Display in System Settings is set to ‘Off’, [Fax Activity Report] is not displayed. (See Chapter 6, “Protecting the Machine from Unauthorized Access,” in the System Settings Guide.) 3 Specify each setting ➞ press [OK]. Printing Communication Reports and Lists For help, see steps 1 to 3 in “TX Report,” on p. 8-9.
Printing Communication Reports and Lists : [On]: The Fax Activity Report is printed at the specified time. Enter all four digits of the time (including zeros), using 24-hour notation. If you make a mistake when entering the time, press (Clear) to clear your entry ➞ enter another four digit number. If the number of send and receive transactions exceeds 40 before the specified time, a Fax Activity Report of most recent 40 transactions is printed.
Printing Address Book List 1 Press Printing Communication Reports and Lists Follow this procedure to print the Address Book List. (Additional Functions) ➞ [Report Settings]. For help, see steps 1 and 2 in “TX Report,” on p. 8-9. 2 Press [Print List]. 3 Press [Address Book List].
Printing Communication Reports and Lists 4 Select [One-touch Buttons] or [Address Book]. [One-touch Buttons]: Prints the contents of the one-touch buttons. [Address Book]: 5 Prints the contents of the Address Book. Press [Yes]. The Address Book List is printed. 8 6 8-18 Press (Reset) to return to the top screen.
Troubleshooting 9 CHAPTER This chapter describes how to identify and solve problems you may face when operating the machine. Identifying and Isolating Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Sending Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2 Receiving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Identifying and Isolating Problems You may experience problems while operating the machine. Take a minute to see if there is a simple solution to your problems before contacting your local authorized Canon dealer. Sending Problems Troubleshooting Document cannot be sent. 9 Cause 1 The specified destination is incorrect. Remedy Check the destination setting of the recipient. Cause 2 The destination stored in the Address Book is incorrect. Remedy Check the destination in the Address Book.
Cause 2 If you are sending to a file server, the user and password settings are incorrect. Remedy Check that the user name and password you specified match the user accounts (user name and password) registered to the computer (file server). (See Chapter 5, “Setting up Computers to Use Print and Send Functions,” in the System Settings Guide.) Cause 3 If you are sending to a file server, the shared folder settings are incorrect. Remedy Check the shared folder settings.
Transmissions are slow. Cause 1 Documents are sent at a high resolution. Remedy It is recommended that you send text only documents at a low resolution. (See “Specifying the Color Mode and Resolution,” on p. 3-2.) Cause 2 The ECM setting is activated when fax documents are sent. Remedy Set ECM TX to ‘Off’. (See “Sending with Error Correction Mode (ECM Transmission),” on p. 7-23.) Troubleshooting Documents cannot be sent overseas (error code # 0018).
The quality of printed documents is uneven. The platen glass of the sender’s machine is dirty. Remedy Make a few copies using your machine. If streaks do not appear on the copies, the problem is in the sender’s machine. Contact the sender and ask them to send the document again.
Self-diagnostic Display The machine displays simple messages and codes that help you understand what is happening in the machine. Use these messages and codes to identify the actions you need to take to solve problems, when necessary. Error Messages If the machine displays an error message, follow the instructions on the touch panel display. Troubleshooting Cannot complete searching due to timeout. Check the settings. Cause 1 The machine could not search for destinations within the specified time.
Remedy 4 If is set to ‘Use (security authent.)’ for the LDAP server, check whether UDP (User Datagram Protocol) packages are blocked by the filter. Cannot connect to the server because timer settings for this device differ to those of the selected server. Cause The time setting of the LDAP server and the time setting of the machine are more than five minutes apart.
Check the user name and password or check settings. Cause 1 The user name, password, or server name for access to Authorized Send is incorrect. Remedy Make sure that the specified user name, password, and server name are correct. Cause 2 The user attribute name, administrator’s ID, or password for access to Authorized Send is incorrect. Remedy Check that , , and on the LDAP Authentication Server Settings page are set correctly.
Search condition includes characters that cannot be used with the selected server. Cause 1 “\” is used in the search criterion. Remedy Remove “\” from the search criterion, and then search again. Cause 2 The combination of characters used in the search criterion does not constitute an acceptable search criterion. • There is an unequal number of “(” and “)”. • “*” is not placed within “( )”. Remedy Make sure that the characters for the search criterion are combined properly, and then search again.
Remedy 2 Disable SSL-encryption for communications with the POP server by setting in the E-mail/I-Fax setting to ‘Off’. (See Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide.) Cause 3 The machine detected a problem with the SSL server certificate and the communication failed. Remedy Check the SSL server certificate. For information on the certificate verification, see Chapter 4, “Customizing Settings,” in the Remote UI Guide.
Remedy 2 Disable data transmissions using SSL encryption by setting in the E-mail/I-Fax setting to ‘Off’. (See Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide.) Cause 3 The machine detected a problem with the SSL server certificate and the communication failed. Remedy Check the SSL server certificate. For information on the certificate verification, see Chapter 4, “Customizing Settings,” in the Remote UI Guide.
Remedy 2 Make sure that an e-mail address attribute is registered on an authentication server. Cause 2 You tried to send e-mails or I-faxes when the machine is in the User ID Management with the e-mail address of the login user not registered. Remedy Register the e-mail address for each user when User ID Management is enabled. (See Chapter 3, “Specifying Department ID and User Management,” in the Remote UI Guide.
# 0009 Cause 1 There is no paper. Remedy Load paper. (See Chapter 5, “Routine Maintenance,” in the Reference Guide.) Cause 2 The paper drawer is not correctly inserted into the machine. Remedy Insert the paper drawer properly. (See Chapter 5, “Routine Maintenance,” in the Reference Guide.) # 0012 Cause The document could not be sent because the recipient’s machine was out of paper. Remedy Ask the recipient to load paper into their fax machine.
# 0022 Cause Documents could not be forwarded to the specified destination because there is insufficient memory available. The machine can store up to total of 71 jobs of send and transmission report in memory. Remedy Delete unwanted jobs from memory or wait until these jobs are complete, and then try again. # 0037 Cause Documents could not be received because there is insufficient memory available.
# 0403 Cause The job failed because a file with the same name already exists. Generally, if a file with the same name exists, a number ranging from 1 to 999 is added to the tail of the name to prevent naming conflicts. However, this error occurred because a file with the same number added to its file name already exists. Remedy Rename the file, and then write the data again. # 0404 Cause The job failed because the write protect switch of the USB memory media device was on.
# 0408 Cause 1 The transfer of data has failed because the USB memory media device was pulled out during the transfer. Remedy Check that the USB memory media device is properly inserted, and then try the transfer again. Cause 2 An error occurred while data, such as image data, was being transferred to the USB memory media device.
Cause 2 The network is down (the server is unable to connect to the network or was disconnected). Remedy Check the network status. Cause 1 The SMTP server name and e-mail address are incorrect. Remedy Check that SMTP Server and E-mail Address in E-mail/I-Fax are set correctly. (See Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide.) Cause 2 The domain name is incorrect.
Cause 3 When the machine was turned ON, an IP address was not assigned to the machine by the DHCP, RARP, or BOOTP server. Remedy After the machine is turned ON, communication with a network will not start until the time specified in Startup Time Settings in Network Settings elapses. (See Chapter 7, “Other System Settings,” in the System Settings Guide.) Wait a few moments, and then try sending again.
# 0804 Cause You do not have permission to access the folder. Remedy Check that the user name and password you specified match the user accounts (user name and password) registered to the computer (file server). (See Chapter 5, “Setting up Computers to Use Print and Send Functions,” in the System Settings Guide.) Cause 1 An incorrect user name or password was specified when sending documents to a file server.
# 0810 Cause 1 A POP server connection error occurred while receiving an I-fax. Remedy 1 Check that POP Server in E-mail/I-Fax is set correctly. (See Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide.) Remedy 2 Check that the POP server is functioning normally. Remedy 3 Check the network status. Cause 2 The POP server returned an error during the connection. Remedy 1 Check that POP Server in E-mail/I-Fax is set correctly.
# 0819 Cause You have received data that cannot be processed (MIME information is incorrect). Remedy Check the settings and ask the sender to resend the data. # 0820 Cause You have received data that cannot be processed (BASE 64 or uuencode is incorrect). Remedy Check the settings and ask the sender to resend the data. # 0821 Cause You have received data that cannot be processed (TIFF analysis error). Remedy Check the settings and ask the sender to resend the data.
# 0839 Cause The user name or password for the SMTP Authentication is incorrect. Remedy Check that User and Password on the Authentication/Encryption Settings screen are set correctly. (See Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide.) #0841 Cause An error occurred when sending SSL-encrypted data because the machine and the mail server do not have a common encryption algorithm.
Remedy 3 Disable POP before SMTP by setting in the E-mail/I-Fax setting to ‘Off’. (See Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide.) Cause The communication reservation was canceled. Remedy If necessary, try again from the beginning.
Troubleshooting 9 9-24 Self-diagnostic Display
Appendix 10 CHAPTER This chapter includes tables describing the Address Book Settings, Communications Settings, and Report Settings in the Additional Functions menu, specifications, glossary, and index. Additional Functions Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6 Send Function . . . . . . . . . . . . . . . . . . .
Additional Functions Settings Table The tables below list the Address Book Settings, Communications Settings, and Report Settings that can be selected from the Additional Functions menu. Some functions can be used only when the appropriate optional equipment is attached. ■ Communications Settings Item Settings Applicable Page Common Settings Appendix TX Settings 10 Unit Name 24 characters maximum p. 1-12 Data Compression Ratio High Ratio, Normal, Low Ratio p.
■ Communications Settings Continued Item Settings Applicable Page PDF (Compact) Image Quality Image Level in Text/Photo or Photo Mode: Data Size Priority, Normal, Image Priority Image Level in Text Mode: Data Size Priority, Normal, Image Priority p. 7-17 PDF (OCR) Orig. Auto Detect. Settings*3 On, Off p. 7-18 Color TX Scan Settings*4 Speed Priority, Image Priority p. 7-19 Default Screen for Send Favorites Buttons, One-touch Buttons, Initial Function p. 7-21 Initialize TX Settings Yes, No p.
■ Communications Settings Continued Settings Applicable Page On Redial Times: 1 to 10 times; 2 times Redial Interval: 2 to 99 minutes; 2 minutes TX Error Redial: Error and 1st page, All Pages, Off Off p. 7-26 Item Auto Redial Check Dial Tone Before On, Off Sending p. 7-30 Rotate Send On, Off p. 7-31 ECM RX On, Off p. 7-41 RX Restriction On, Off p. 7-43 RX Settings The default settings are indicated in bold.
■ Address Book Settings Item Settings Applicable Page Register New Add, Edit, Erase p. 4-3 One-touch Buttons Register/Edit, Erase p.
Specifications Specifications are subject to change without notice due to product improvement or future releases.
■ E-Mail and I-Fax Features*1 Item Specifications Communication Protocol SMTP, POP3, I-Fax (Simple mode) Resolution For Sending E-Mail 100 × 100 dpi, 150 × 150 dpi, 200 × 100 dpi, 200 × 200 dpi, 200 × 400 dpi, 300 × 300 dpi, 400 × 400 dpi, 600 × 600 dpi For Sending I-Fax 200 × 100 dpi, 200 × 200 dpi Format Original Size Server Software E-Mail TIFF (B&W), PDF (B&W/Color), PDF (OCR) (B&W/Color), JPEG (Color), PDF (Compact) (Color), PDF (Compact+OCR) (Color) I-Fax TIFF (MH) E-Mail A3, A4, A4R,
Fax Function Item Specifications Telephone Line Used/Number Public Switched Telephone Network, 1 line of Lines Standard: Fine: Super Fine: Ultra Fine: Transmission Speed Super G3: 33.6 kbps, G3: 14.
Glossary A Activity Report A record listing all documents that have been sent and received. ADF Automatic Document Feeder. Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. ASCII code ASCII (American Standard Code for Information Interchange) is a set of standardized codes used to represent letters, numbers, punctuation marks, a few symbols, and control characters. A seven digit (or seven bit) binary number can represent one of 128 distinct codes.
D Delayed Send Also called “Delayed TX.” You can set a time for a document to be sent, and you do not have to be present when the document is sent at the specified time. You can reserve up to 64 delayed send jobs. Direct Sending Use Direct Sending when the memory is full, and you still need to send a document. Direct Sending scans and sends one page at a time without storing the document in memory. This enables you to send a document even when the memory is full. DNS server Domain Name System server.
F File formats File formats are used to save image data. This machine supports six different file formats: TIFF, PDF, PDF (OCR), JPEG, PDF (Compact), and PDF (Compact+OCR). File server A personal computer or workstation to which two or more users on client personal computers can gain access via a LAN (Local Area Network), to share and use its hard disk drive. Forwarding The process of sending a received I-fax/fax document to another destination.
J JBIG Joint Bi-level Image Experts Group. An experts group file specification that defines a standard for compressing (reducing the size of) image files without any loss in image information. Files containing photographic images in Web pages are generally compressed so they can be transferred across the Internet more quickly. JPEG, the format currently used, causes some loss in image data after compression, and so reduces image quality. JBIG compression overcomes this shortcoming.
O One-Touch Buttons One-Touch buttons enable you to specify a destination and send a document, all at the push of one key. You can store up to 200 destinations. P Pause You can insert a pause within a telephone number or at the end of a telephone number. A pause is also sometimes required to connect to an outside line, or for overseas fax transmissions to certain countries.
PDF (OCR) A file format that performs OCR (Optical Character Recognition) processing on a scanned document. This process extracts any recognizable text data, and adds it as a transparent layer to create a PDF with searchable text. You can search the text using Adobe Acrobat/Adobe Acrobat Reader, or your operating system’s search function. Protocol A set of rules that govern the transmission of data across a network. Examples of protocols are FTP, DHCP, BOOTP, RARP and TCP/IP.
SMB Server Message Block. A protocol that provides file and printer sharing over a network for Windows computers. SMTP Simple Mail Transfer Protocol. A TCP/IP protocol for sending messages from one computer to another on a network. SSL Secure Sockets Layer. A protocol that ensures security and privacy when transmitting private documents over the Internet.
Transmission Time A fax transmission consists of three stages: the machine sending the fax connects with the machine receiving it, the message is then transmitted, after which the sender and the receiver exchange signals to confirm the end of transmission. The transmission time described in this guide is not the total time required for the entire transmission, but only the time taken for the message to transmit. TTI Transmit Terminal Identification. Also called the TX Terminal ID.
A D Activity Report, 8-4, 8-12, 10-9 Address Book About the Address Book, 4-3 Editing/deleting addresses, 4-27 Printing the Address Book, 8-17 Registering addresses, 4-3 Using, 4-24 Address Book key, 1-7 Address Book List, 8-7, 8-17 ADF, 10-9 ASCII code, 10-9 Authorized Send, 2-34 Auto Redial, 7-26, 10-9 Delayed Send, 2-43, 10-10 Destinations, registering In the Address Book, 4-3 In the Favorites Buttons, 4-40 In the One-touch Buttons, 4-31 Destinations, specifying About specifying destinations, 4-2 Usin
F M Favorites Buttons About the Favorites Buttons, 4-40 Editing/deleting, 4-46 Registering, 4-40 Using, 4-45 Favorites Buttons key, 1-7 Fax Activity Report, 8-6, 8-14 File Format key, 1-6 File formats, 10-11 File server, 10-11 Forwarding, 10-11 FTP, 10-11 Manual Sending, 2-24 Memory Lock, 10-12 Memory Sending, 2-24, 10-12 G Gamma value, setting, 7-13, 7-40 Glossary, 10-9 Appendix I 10 I-fax, 10-11 Internet Protocol (IP), 10-11 IP address, 10-11 N Network Add.
Recall key, 1-6 Receiving documents Advanced receiving methods, 5-6 Available paper sizes, 5-8 Basic receiving methods, 5-2 Checking/changing the status of documents received in memory, 6-14 Checking/deleting fax documents being received or waiting to be printed, 5-9, 6-7 Checking/printing communication log, 6-9 Report Settings Activity Report, 8-12 Fax Activity Report, 8-14 RX Report, 8-13 TX Report, 8-9 Resolution, 3-2, 10-14 Retry Times, 7-4 Rotary pulse, 10-14 RX, 10-14 RX Report, 8-5, 8-13 S Scan sett
U Appendix User’s Data List, 8-8 10 10-20 Index
10 Index 10-21
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