Specifications

8 I About the Program
The EyePACS Handbook: Tools for Program Success
Expectations of Clinics with Diabetic Retinopathy Cameras
Congratulations on your commitment to offering diabetic retinopathy screening
services in your clinic! Like you, we are passionate about quality patient care and we
want to make this program a success in your clinic. On the grant application you
submitted, you indicated that you will be able to meet the annual screening target of
1,000 patient screens. In order to help you reach this goal, we ask all participating
clinics to commit to the following:
 Ensure that physicians and diabetic case managers are aware of the new
program – achieve overall clinic buy-in.
 Incorporate diabetic retinopathy into regular primary care visits for existing and
new diabetic patients, and commit to sustaining services for patients.
 Provide feedback on the program through informal communication with your
EyePACS regional coordinator, internal reporting, and a formal external
evaluation (for a detailed description of what this entails, please see page 18.
 Identify a “champion” of the program from your staff who will be the EyePACSs
contact person, and designate 2-5 photographers who will receive training (for
suggestions on how to select a photographer, refer to page 10).
 Coordinate clinic site visits with EyePACS, including:
 Administrative and Clinical Provider Orientation;
 Delivery and Installation of Camera; and
 Photographer Training.
 Participate in monthly 30-minute calls for all clinics as part of the “learning
community.”
 Set “ramp-up” goals for patient volume of 30 patients in first month, 80 in the
second month, and at least 80 screens ongoing (see page 11 for more detailed
goals for the first 60 days of the program).