Specifications

81 III For Providers
The EyePACS Handbook: Tools for Program Success
Tools to Remind Providers to Suggest Screenings
If your clinic does not have a standing order for diabetic patients to get screened, there
are a variety of other ways clinics can incorporate retinopathy screening into the regular
clinic workflow and remind doctors to order regular screenings for their diabetic
patients.
• Patient Check‐In, Records and Charts: Every patient with diabetes should be
receiving an annual retinopathy exam, so the date of their last screening should
be noted on their charts. Some clinics provide the check-in staff with pre-printed
Post-It reminder notes saying “Reminder for Diabetic Retinopathy Screening” so
that the physician or provider who sees the patient remembers to make that
referral.
• In‐Office Reminders: Posters that educate existing patients about retinopathy
screening will encourage them to talk with their provider about whether they
should be tested. Posters in exam rooms will also help remind doctors during
appointments.
• Automated Reminders: Flags can be added to electronic system like disease
registries, electronic medical records, and appointment scheduling systems that
remind the clinic staff to call, email, or send a postcard to diabetic patients when
they are due for diabetic retinopathy screening.
• Checklist for Diabetes Management: The diabetes checklist is a form that is
placed at the front of a patient’s chart listing all of the diabetes-related issues a
physician checks with a patient. (See next page).