Specifications

11 I About the Program
The EyePACS Handbook: Tools for Program Success
The First 60 Days: Benchmarks and Milestones
The First Month
Clinic Site Visit: Administrator and Provider Meetings
The EyePACS director and program administrator will schedule a date to visit your
clinic and meet with your clinical and administrative staff. Since your clinicians will
supply the patients for the program and receive the reports of the retinal exams, their
buy-in is absolutely imperative. The EyePACS team will give a brief PowerPoint
presentation to introduce the program, and will answer any questions the attendees
may have. Ideally, the presentation can be scheduled during a regular clinical staff
meeting, and the administrator meeting can take place on the same day.
Clinic Site Visit: Camera Installation and Photographer Training
The EyePACS regional coordinator will schedule a date to visit the clinic. During this
visit EyePACS staff will assist the clinic in selecting an appropriate location for the
retinal camera, set up the camera, and train photographers. Prior to this visit, the clinic
must meet the Minimum Technical Requirements (located on page 16 of this
handbook).
In total, the photographer training takes about 6 hours: 2 hours of instruction and 4
hours of practice. Training is most effective when staff is not distracted with other
duties. At least one or two trainees should be allotted the day to become certified.
Once certified, they can train other photographers in the clinic.
Trainees will learn:
• Camera set-up and care:
o Parts of the camera
o Settings
o Security
o Storage
o Cleaning
• Performing a screening:
o Positioning the patient
o Positioning the camera
o Capturing the 8 different images
• Uploading images to the EyePACS system:
o Image order
o Required fields
o Tracking referrals