Specifications

100 V Training & Recognition Programs
The EyePACS Handbook: Tools for Program Success
V TRAINING & RECOGNITION PROGRAMS
Training Day: What to Expect
When a clinic begins the program, the EyePACS regional coordinator will schedule a
day to conduct on-site training with clinic staff that have been selected to function as
clinic photographers. Prior to this visit, the clinic must ensure that they meet the
Minimum Technical Requirements (located on page 16 of this binder).
In total, the photographer training takes about 6 hours: 2 hours of instruction and 4
hours of practice. Training is most effective when staff is not distracted with other
duties. At least one or two trainees should be allotted the day to become certified.
Once certified, they can train other photographers in the clinic.
Trainees will learn:
• Camera set-up and care:
o Parts of the camera
o Settings
o Security
o Storage
o Cleaning
• Performing a screening:
o Positioning the patient
o Positioning the camera
o Capturint the 8 different images
• Uploading images to the EyePACS system:
o Image order
o Required fields
o Tracking referrals
• Responsibilities of on-site EyePACS site administrators:
o Adding user accounts
o Editing or deleting accounts
o Adding sub-sites
The Regional Coordinator will guide each trainee through the complete screening
process once, using other trainees as test cases. For the rest of the training session,
trainees will take turns conducting retinal scans on each other while the regional
coordinator provides guidance on how to perform the screenings and gives advice on
taking good quality images. Generally, the first test case that a trainee performs takes
up to one hour with subsequent test cases decreasing in length – the 2
nd
case usually
takes about 20 minutes and the 3
rd
takes 7 to 10 minutes.