Specifications

9 I About the Program
The EyePACS Handbook: Tools for Program Success
Getting Started Checklist
 Sign and return the MOU with UC Berkeley and the CHCF agreement.
 Identify a point person to “champion” the diabetic retinopathy screening
program in your clinic, and provide contact information to EyePACS.
 Set up the camera and room.
 Please ensure that your clinic has met the Minimum Technical
Requirements as outlined in the MOU and on page 16 of this handbook.
If you don’t have a dedicated room, designate where the camera will be
stored.
 The area you use for screening must be able to be darkened. Some
rooms may need window shades, or larger rooms can be partitioned off
with white PVC pipe (available at a hardware or home improvement
store) and black drapery.
 Arrange delivery of the retinal camera, providing EyePACS with the shipping
address, name and phone number of the person receiving the camera at your
site, and available days and times for shipment.
 Schedule the Administrator and Provider Meeting with EyePACS. We highly
recommend that all providers and executives are in attendance.
 Schedule Photographer Training
 Provide EyePACS with the names of photographers to be trained. One or
two trainees should be allotted; once certified, they can train other
photographers in the clinic.
 Certification of photographers takes about two hours of instruction and
four hours of practice.
 Confirm availability of IT staff on training day.
 Create a process for reviewing patient charts to identify patients who will need
screening. If you have a backlog of patients, start contacting them for
appointments.
 Create a process for ensuring that diabetic retinopathy is a standard part of a
primary care visit (for a sample “diabetic checklist” that can be attached to a
patient’s chart, see page 80).