Specifications

15
Guidelines for Securely Storing Checks
eCourier requires users to store the original checks for a minimum amount of time prior to
destroying them. Due to privacy laws and the liabilities associated with the storage of original
checks, here are a few important measures you should take:
Store all original checks in a safe or lockbox, accessible only by authorized personnel.
Do not store customer account information, photocopies, or private information in your
general files which are accessible to non-authorized personnel.
Maintain a filing system that easily identifies any missing checks. Suggestions include:
a. Store the checks in chronological order so you can destroy checks in accordance with
Capitol
Bank
policies.
b. Maintain an accurate count of checks you have stored at any time.
Set a timetable for periodic destruction of stored original checks.
Maintain a paper shredder on-site or hire a third-party service for the secure destruction
of checks.
Have a locked or secure trash bin for the disposal of shredded checks.
Guidelines for protecting access to eCourier include:
a. Computers should have working anti-virus software, and software should be regularly
updated.
b. Limit access to eCourier to authorized personnel only and require a login with user ID and
password for access.
Perform routine audits for potential security breaches to customers’ information.