ColorPASS-Z5000 JOB MANAGEMENT GUIDE I N C L U D E S F I E R Y ® S O F T WA R E
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Contents Preface About this manual Terminology xiii xv About the documentation xvi ColorPASS job environments xvii Permissions xvii Safety warnings xviii Cleaning the ColorPASS xviii Chapter 1: Using the Control Panel Introduction to the ColorPASS Control Panel 1-1 Activity light 1-2 Buttons 1-2 Display window 1-3 Functions menu 1-5 Starting and shutting down the ColorPASS 1-7 Starting the ColorPASS 1-7 Restarting the ColorPASS 1-8 Shutting down the ColorPASS 1-9 Chapter 2: Usi
viii Contents Chapter 3: Introduction to the Command WorkStation About the Command WorkStation 3-1 Starting up and logging in 3-4 Connecting to the server 3-5 Logging in 3-6 Logging out 3-7 The Command WorkStation interface 3-8 Window area (Queues, Archive, FreeForm, Job Log) 3-9 Menu bar 3-10 Server selection tabs 3-13 Sliders 3-14 Job ticket information 3-15 Window selection tabs 3-16 Queues window 3-16 Status bars 3-17 Job icons 3-20 Spool area 3-20 RIP area 3-22 Print
ix Contents Thumbnails and full-screen previews (DocBuilder Pro) 3-42 Editing and merging files with DocBuilder Pro 3-43 Full-screen previews 3-45 Editing with PitStop and DocBuilder Pro 3-47 Chapter 4: Managing Print Jobs Communicating with users 4-1 What the user needs to know 4-1 How users communicate print requirements 4-3 Customizing the Command WorkStation window 4-4 Setting Command WorkStation Preferences 4-5 Printing server information pages 4-6 Workflow scenarios 4-8 Using t
x Contents Chapter 5: Using Imposition Main window 5-1 Job previews 5-3 Navigating in the main window 5-4 Switching between page view and layout view 5-5 Setting magnification levels 5-6 Viewing the sheets 5-7 Using templates 5-8 Template pop-up menu Saving your work 5-9 5-10 Chapter 6: Advanced Features of DocBuilder Pro Imposition settings 6-1 Sheet area 6-2 Layout area 6-4 Scaling area 6-6 Finishing area 6-8 Modifying the layout manually 6-11 Reordering pages in layout mode
xi Contents Chapter 7: Overview of Fiery WebTools Fiery WebTools 7-1 Access privileges 7-1 Using Fiery WebTools 7-2 Chapter 8: Fiery WebSpooler and Fiery Spooler Tracking and managing jobs with Fiery WebSpooler 8-1 About the Fiery WebSpooler window 8-3 Manipulating job options and job flow 8-4 Overriding job option settings 8-6 Thumbnails and full-screen previews (DocBuilder) 8-8 Using the Job Log 8-9 Fiery Spooler for Mac OS computers 8-11 Differences between Fiery Spooler for Mac OS
xii Contents Appendix C: Troubleshooting Error messages C-1 Maintaining optimal system performance C-7 Troubleshooting C-8 Command WorkStation hangs C-8 Command WorkStation fails to connect to a ColorPASS C-9 Unexpected printing results C-10 Clearing the server C-11 Users are unable to connect to the copier C-11 Setup error messages C-13 AutoCal error messages C-13 Index
xiii Preface About this manual This manual is intended for ColorPASS-Z5000 Color Server™ operators or administrators, or users with the necessary access privileges, who monitor and manage job flow, perform color calibration, and troubleshoot problems that may arise. It describes the functions and features of Fiery® utilities and Fiery WebTools™ for the purposes of print job management and color quality control.
xiv Preface • Chapters 3 and 4 describe the Command WorkStation interface. The Command WorkStation application can be installed on networked Windows 95/98/Me/ NT 4.0 and 2000 computers and is used to view and manage virtually all aspects of ColorPASS activity.
xv About this manual N OTE : The Advanced Controller Interface is available as an option. For more information, contact your authorized service/support technician. Terminology Specific terms are explained as they are introduced. However, the following general terms are used throughout: • PostScript (PS)—A computer language designed as a page description language. The ColorPASS uses this language for imaging the page and for communication with applications and with the print engine.
xvi Preface About the documentation This manual is part of the set of ColorPASS documentation, which includes the following manuals for users and system administrators: • The Configuration Guide explains basic configuration and administration of the ColorPASS for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT 4.0, and Novell NetWare servers to provide PostScript printing services to clients.
xvii ColorPASS job environments ColorPASS job environments The ColorPASS supports several levels of control of printing, job management, and setup, and offers you the flexibility to choose the configuration that corresponds to the requirements of your site. Your situation may correspond to one of the descriptions outlined below, or you may prefer an intermediate level of control.
xviii Preface The three security levels from greatest to least control are: • Administrator—confers control of Setup and is the highest level of control. The person who has access to Setup can control the printing and job management environment by choosing which queues are enabled, and by electing to set passwords. The Administrator can also manage the fonts on the server, clear the server disk when necessary, and set a common web link for all users who log in to the ColorPASS using their web browser.
1 1-1 Chapter 1: Using the Control Panel Introduction to the ColorPASS Control Panel You can use the ColorPASS Control Panel to view status information, print special pages, and set up printing. While most elements in the Control Panel display have counterparts in the Command WorkStation, you can view current functions on the Control Panel even when the Command WorkStation is not connected to the server or is not running.
1 1-2 Using the Control Panel Activity light The activity light indicates the current ColorPASS activity. If the light is: Solid red An error has occurred causing the ColorPASS to be disabled. Flashing red There is an error causing printing to be disabled, but the ColorPASS is capable of processing. Solid green The ColorPASS is idle. Flashing green The ColorPASS is processing or printing a job, or communicating with a remote computer. No light The ColorPASS is off or starting up.
1 1-3 Introduction to the ColorPASS Control Panel Display window The display window provides information about the status of the ColorPASS, displays menu information, and enables you to view and edit information in the Setup menus. The status area at the bottom of the display window displays text that tells you what screen you are looking at and highlights one of the icons to indicate what the ColorPASS is doing. Only the icons for the screens that are currently available appear.
1 1-4 Info Status Using the Control Panel When the ColorPASS is not processing or printing a job, it displays information about the current server and software. It displays the following information: Server Name—The ColorPASS name, as it is configured in Setup. Status—The current status of the ColorPASS. The ColorPASS status can be: Idle, Initializing, Busy, Processing, or Printing. Megabytes—The space (in megabytes) available on the ColorPASS hard disk, for example, 756MB.
1 1-5 Introduction to the ColorPASS Control Panel Functions menu The Functions menu provides many of the options available from the Command WorkStation. You can choose the following commands from this menu: Print Pages Print special pages from the ColorPASS.
1 1-6 Using the Control Panel Resume Printing Resume communication between the copier and the ColorPASS after you have finished making copies or printing other jobs. Shut Down Shut down all ColorPASS activity in the correct manner and then restart. You should use this option instead of the power switch on the back of the ColorPASS. The following options are available from the submenu that appears: Restart Server—Restarts the server without shutting down the ColorPASS hard disk.
1 1-7 Starting and shutting down the ColorPASS Starting and shutting down the ColorPASS Generally, you can leave the ColorPASS running all the time. This section describes how to shut down and restart the ColorPASS when necessary. Starting the ColorPASS To start the ColorPASS, move the power switch on the back of the ColorPASS to the On position. If the copier is also powered off, power it on before powering on the ColorPASS. Power switch Diagnostic messages appear on the ColorPASS Control Panel.
1 1-8 Using the Control Panel If you press a button, the following options appear. For information about the Setup menus and options, see the Configuration Guide. Choose: To do this: Exit Setup Exit the Setup menus; the ColorPASS reboots. Server Setup Enter the Server Setup menus. Network Setup Enter the Network Setup menus. Printer Setup Enter the Printer Setup menus. PS Setup Enter the PostScript Setup menu. Color Setup Enter the Color Setup menu.
1 1-9 Starting and shutting down the ColorPASS Shutting down the ColorPASS You may need to shut down the ColorPASS for service. When you do so, fonts that have been downloaded to the hard disk drive are not deleted. Print jobs in the Hold and Printed queues and jobs that have been processed but not printed are not deleted and are available for printing when you restart the ColorPASS. TO SHUT DOWN THE 1. C OLOR PASS: Make sure that the ColorPASS is not receiving, processing, or printing a job.
2 2-1 Introduction to the FieryBar If you have the Advanced Controller Interface option installed, you can use the FieryBar to view ColorPASS status information, launch software, set up and restart the ColorPASS, delete stored jobs, cancel active jobs, and log off Windows. While most elements in the FieryBar have counterparts in the Command WorkStation, you can view current functions on the FieryBar even when the Command WorkStation is not running.
2 2-2 Using the FieryBar Status The FieryBar displays information about the status of the ColorPASS: RIPping area Displays the name of the job currently processing. RIP status area Displays the amount of the job that has processed. Printing area Displays the name of the job currently printing. Message area Displays error messages and other ColorPASS information. Activity light The activity light in the right corner of the FieryBar indicates current ColorPASS activity.
2 2-3 Introduction to the FieryBar Commands Right-clicking the FieryBar or the Fiery icon on the right side of the Windows taskbar enables you to access many ColorPASS features. You can choose the following commands from the menu that appears: Command WorkStation Launches the Command WorkStation. For more information on connecting to and using the features of the Command WorkStation, see Chapters 3 and 4. ColorWise Pro Tools Launches ColorWise Pro Tools.
2 2-4 Using the FieryBar Suspend Print Suspends communication between the ColorPASS and the copier. You must suspend printing if you want to interrupt the current ColorPASS job so that you can use the copier to make copies or to print another job first. Jobs continue to process on the ColorPASS. After you make the copies, select Resume Printing to continue printing jobs from the ColorPASS.
2 2-5 Starting and shutting down the ColorPASS Starting and shutting down the ColorPASS Generally, you can leave the ColorPASS running all the time. This section describes how to shut down and restart the ColorPASS when necessary. TO START THE • C OLOR PASS: Push the power switch on the back of the ColorPASS (see page 1-7). If the copier is also powered off, power it on before powering on the ColorPASS.
2 2-6 Using the FieryBar Restarting the ColorPASS You should use the procedure described below to restart the ColorPASS rather than using the power switch on the back of the ColorPASS. TO RESTART THE 1. C OLOR PASS: Make sure that the ColorPASS is not receiving, processing, or printing a job. Make sure that the RIPping and Printing areas on the FieryBar both read Idle.
2 2-7 Starting and shutting down the ColorPASS Shutting down the ColorPASS You may need to shut down the ColorPASS for service. When you do so, fonts that have been downloaded to the hard disk drive are not deleted. Print jobs in the Hold and Printed queues and jobs that have been processed but not printed are not deleted and are available for printing when you restart the ColorPASS. TO SHUT DOWN THE 1. C OLOR PASS: Make sure that the ColorPASS is not receiving, processing, or printing a job.
3 3-1 Chapter 3: Introduction to the Command WorkStation About the Command WorkStation This chapter introduces you to the graphical user interface of the Command WorkStation. First, you select a user level and log in to the ColorPASS. Once you have logged in, you can tour the Command WorkStation windows. Your exploration will be more complete if you have some jobs in the Spool area (jobs printed to the Hold queue) and have the ability to send more jobs from a nearby computer.
3 3-2 Introduction to the Command WorkStation Privilege: Access to Setup, management of resident fonts, performing calibration and clearing of the ColorPASS disk and the Job Log Guest: Operator: Administrator: X For information about Setup and specifying passwords, see the Configuration Guide.
3 3-3 About the Command WorkStation Menu bar Spool status bar Spooled jobs RIP status bar Rasterized (RIPped) jobs Print status bar Printed jobs The Spool, RIP, and Print areas of the Queues window represent the stages of printing a job. Jobs come in at the top level (Spool) and drop down to the Print level, unless they are held along the way. • Spooled jobs—Jobs listed below the Spool status bar area are PostScript files stored on the ColorPASS disk.
3 3-4 Introduction to the Command WorkStation N OTE : The term “PostScript” is used in this manual to refer to both PostScript and PDF data jobs. PDF is a structured form of PostScript that provides the ability to preview, scale, and reorder pages. Where applicable, the term “PDF” is specifically used to refer to PDF data or jobs. • RIPped jobs—Jobs listed below the RIP status bar are ready to print.
3 3-5 Starting up and logging in Connecting to the server If the Command WorkStation was previously connected to a server, you are prompted to choose a ColorPASS from the list of servers. N OTE : If the Command WorkStation has never been connected to a ColorPASS, you are prompted to configure an entry for the server. Click OK and see Getting Started for instructions on how to configure a new connection. With the ColorPASS device name (5000) selected, click OK.
3 3-6 Introduction to the Command WorkStation Logging in When the Command WorkStation has connected to a server, the Log in/out slider appears, prompting you to select a login level and enter a password. Before you log in, the Administrator key is in the vertical position, and the Operator and Guest keys are in the flat (horizontal) position. When you click your login level, the corresponding key turns to the vertical position.
3 3-7 Starting up and logging in Access levels The three possible levels of access to Command WorkStation functions are Administrator, Operator, and Guest. To enable maximum password protection, Administrator and Operator passwords must be specified in Setup (see the Configuration Guide).
3 3-8 Introduction to the Command WorkStation The Command WorkStation interface The display illustrated below is the default Command WorkStation display in the middle of job processing. There are three other windows, Archive, FreeForm, and Job Log, which you access via tabs at the bottom of the display (3).
3 3-9 The Command WorkStation interface The Command WorkStation provides access to a great deal of information and many features that are accessed in various ways—buttons, menus, double-clicking, and right-mouse commands. It is a powerful interface that allows for a great deal of interaction and flexibility in the production process. This section describes each of the elements that compose the Command WorkStation display.
3 3-10 Introduction to the Command WorkStation For information on: See: Queues area “Queues window” on page 3-16 Archive area “Archive window” on page 3-27 FreeForm area “FreeForm window” on page 3-29 Job Log area “Job Log window” on page 3-35 Menu bar The menu bar has six menus. When an action is not available in the current context, the command is dimmed.
3 3-11 Menu: Job (cont.) The Command WorkStation interface Choose this: To do this: Print and Hold Print the selected job(s) and then hold it in the RIP area; see page 3-19. Process Next Give top priority to this job (Spool area only). Remove Raster Remove the raster information from the selected job(s); see page 3-25. Properties View and edit print option settings for the selected job(s) and print job(s) with new settings; see page 3-41.
3 3-12 Menu: Page (DocBuilder Pro commands for Thumbnail A) Server Introduction to the Command WorkStation Choose this: To do this: Delete Delete the selected page(s). Duplicate Duplicate the selected page(s). Preview View a full-screen preview of the selected page; see page 3-45. Undo Undo previous Page menu commands (multiple undos available). Cancel RIPping Stop RIPping the current job. You can also choose this command by right-clicking on the RIP status bar.
3 3-13 Menu: Server (con’t) Window Help The Command WorkStation interface Choose this: To do this: Setup Start the Fiery Setup program (requires Administrator privileges); see “Other server management commands” on page 4-38 and the Configuration Guide. Log out Log out of the server. Filter Open the Filter dialog box for the active window; see page 3-37. Export Save the information in the active window as a tab-delimited text file; see page 3-29, page 3-31, and page 3-36.
3 3-14 Introduction to the Command WorkStation Sliders Along the left side of the display are buttons you click to activate function sliders. Click to view server information Click to open the Log in/out slider Click to start a Fiery utility Click to view disk space and RAM availability To retract any slider, click the icon at the far right of the slider.
3 3-15 The Command WorkStation interface Log in/out slider This slider is described in “Logging in” on page 3-6 and “Logging out” on page 3-7. To retract the slider, click the lock icon at the far right of the bar. Utilities shortcut slider This slider can be used to access Fiery Downloader and ColorWise Pro Tools. These utilities can also be accessed from the Job menu and Server menu, respectively. To retract the slider, click the icon at the far right of the bar.
3 3-16 Introduction to the Command WorkStation You have considerable flexibility in arranging this information in the display. For example, you can add Media Type to the display if you want to see which jobs call for special paper or other media. You can choose not to display headers for options that are not used at your site, or you can display all possible options and scroll to see the ones that are less important to you.
3 3-17 Queues window Spooling—a PostScript file is saved on the server’s hard disk. The file can come in packets from the network, or from another place on the server hard disk. Jobs are added to a queue in the order in which they arrive, and they generally move to another queue in the same order unless an operator has intervened to change the order. Rasterizing (RIPping)—PostScript commands are interpreted in the ColorPASS to allow the copier to print the file the way its originator intended.
3 3-18 Introduction to the Command WorkStation N OTE : In the Spool status bar, the filename and user information always appear as “Unknown” (as shown below). This information is not available until the job has finished spooling to the ColorPASS disk.
3 3-19 Queues window Making space If your workflow includes holding many jobs, and you don’t want to view the held jobs all the time, consider moving some of them to the Archive window. You can move jobs back and forth between the Queues window and the Archive window with a single right-mouse command (see page 3-26).
3 3-20 Introduction to the Command WorkStation Jobs that are held are shown with a yellow icon in a yellow row, just beneath the Spool or RIP status bar. Jobs that are held must be activated with a command in order to print. Active jobs are shown in white with white icons; new jobs are added above older jobs. Job icons There are three types of icons that are used for both active jobs and jobs on hold.
3 3-21 Queues window Spool area icon: What it indicates: PostScript data headed for 2 How long you see the job: Until the RIP is free Print White printer icon White job row PostScript data headed for 3 RIP and Hold Yellow raster icon White job row PostScript data headed for 4 Print and Hold Yellow printer icon White job row The Spool area is both the receiving area for jobs from users on the network (Hold queue) and the waiting area for jobs that will be RIPped.
3 3-22 Introduction to the Command WorkStation RIP area The job icons in the RIP area are described below: RIP area icon: 1 Yellow raster icon Yellow job row 2 What it indicates: How long you see the job: Raster data, no destination defined; may have been printed before and held Until it is deleted, moved to the Archive window, or stripped of its raster data and sent to the Spool area Raster data headed for Print in its turn; no hold defined Until copier is free to print the job White printer icon
3 3-23 Queues window Print area The job icons in the Print area are described below: Print area icon: 1 What it indicates: How long you see the job: PostScript data only—raster data has been deleted Until the job limit is reached Raster and PostScript data Until the job is reprinted or the job limit is reached White printer icon White job row 2 White raster icon White job row If RAM is needed to RIP an active job, the raster data is deleted and the job gets the PS icon (icon 1, above) The Print
3 3-24 Introduction to the Command WorkStation by a white PS icon (icon 1). If the job was printed from a held raster job (in the RIP area), the raster data in the RIP area remains and can be used to reprint the job after the raster data has been cleared from the Printed queue. Job commands Job commands are used to assign a selected job to a new destination or process. These commands are available from the Job menu (see page 3-10).
3 3-25 Choose this: Queues window To do this: Raster data is: Print and Hold (Like the user print option Save Fast Reprint) Print the job in its turn (RIP it first if it does not have raster data) After printing, hold the PostScript data and the raster in the RIP area Held in RIP area indefinitely (saved to disk) Process Next Give top priority to this job RIP (and then print) it as soon as the processor is free, before other waiting jobs Option is dimmed if there are no other waiting jobs n/a Re
3 3-26 Choose this: Introduction to the Command WorkStation To do this: Raster data is: Archive Archive the selected held job(s) to the ColorPASS hard disk, the ColorPASS internal ZIP drive, the local Command WorkStation hard disk, or to a device on the network and move the job icon to the Archive window; see page 3-27 Archived with the job, if archiving of raster data is specified Import Import PostScript or raster data jobs previously archived to external volumes; see page 4-33 Imported with th
3 3-27 Archive window Archive window If you want to store jobs before or after printing them, you can archive them. The ColorPASS can archive jobs internally (on the ColorPASS hard disk) and externally, on the Command WorkStation hard drive, the ZIP disk, or on network drives. For instructions on how to archive jobs, see page 4-31. N OTE : The Archive window is not available if you logged in as Guest.
3 3-28 Introduction to the Command WorkStation The icons that appear in the Archive window are always white, since they have no destination (as long as they are in the Archive window). Sort order indicator External volume By default, the Archive window displays all archived jobs. Until they are deleted, archived jobs remain in the Archive window indefinitely. You can display a subset of archived jobs based on various selection criteria by using the Filter command (see page 3-37).
3 3-29 FreeForm window To: Do this: Display or move job ticket information headers in the Archive window Click the right mouse button on the appropriate column head; choose Add from the drop-down menu to list the columns that you can add to the display. The categories are the same as in the Queues window (see page 3-15) but you can arrange them differently. The column head arrangements you set in the Archive window are independent of those you set in the Queues window.
3 3-30 Introduction to the Command WorkStation can set this option to a value from 1 to 15 only. To specify a number greater than 15, you must override the Use Master job setting from the Properties dialog box and RIP (or reRIP) the job. Using the FreeForm window The FreeForm window displays up to 100 FreeForm masters that can be used for variable data jobs.
3 3-31 FreeForm window You can display a subset of FreeForm Masters based on various selection criteria by using the Filter command (see page 3-32). As with the Queues window, you can select the headings for the display and use Job menu or right-mouse commands; you can also sort jobs. To: Do this: Sort jobs in a category, such as by Date Double-click the Date/Time heading. A small arrow indicates whether jobs are sorted in ascending or descending order. Double-click again to sort in the reverse order.
3 3-32 Introduction to the Command WorkStation Job commands for FreeForm master jobs The following job commands, described on page 3-24, can be used with jobs in the FreeForm window: • Delete • Associated variables • Properties • Thumbnail A • Thumbnail B N OTE : The Associated variables command is available only by right-clicking a FreeForm Master job. Selecting this command displays all jobs that have used that specific FreeForm Master as a master document.
3 3-33 FreeForm window Assigning and monitoring FreeForm Masters Users can assign FreeForm Master numbers from 1 to 15 using the Create Master print option when they send a job. These numbers can be changed to a number from 1 to 100 with job overrides from the Properties dialog box. N OTE : As with all job overrides that have a reRIP icon, in order for any new settings to take effect (including Create Master and Use Master), the job must be reRIPped.
3 3-34 Introduction to the Command WorkStation For all jobs sent to the ColorPASS, it is a good practice for users to specify information to the operator with the Notes and Instructions fields in the Printer Job Notes dialog box. It is then very important for the operator to check the Notes and Instructions columns for such information. For example, the user could send a variable-elements job named “Variable1.ps” to the ColorPASS with the instruction “Use Master5.ps as master.
3 3-35 Job Log window The following settings for the variable-elements job override the corresponding settings in the FreeForm Master job: • Copier Mode • Media Type • Paper Source • Save Fast Reprint • Sorter Mode • Collation • Slip Sheet • Stapler Mode For more information on using FreeForm features, see “Printing variable data documents (FreeForm)” on page 4-24 and the Printing Guide.
3 3-36 Introduction to the Command WorkStation You can adjust the column widths in the Job Log display by clicking the column border in the heading and dragging left or right. For more information, see Chapter 4. When you open the Job Log, you can choose to display all jobs in the current Job Log or only the jobs in a specified date range. By default, all jobs are displayed.
3 3-37 Job Log window Clearing the Job Log The Job Log is stored on the server disk. When logged in as Administrator, you can clear the Job Log by choosing Clear Job Log from the Server menu. The Job Log is cleared whenever an Administrator clears the server or installs new software. In addition, the Job Log can be cleared automatically after every 55 jobs. Printing the Job Log To print the Job Log, choose Print Pages from the File menu, select Job Log, click Print, and click OK.
3 3-38 Introduction to the Command WorkStation To open the Filter dialog box, choose Filter from the Window menu.
3 3-39 Job Log window In the Archive and FreeForm windows you can filter jobs according to any or all of the following criteria: • Job title • User name • Date created (or a date range) • Notes 1 or Notes 2 (Group name) • Instructions (Group Password) • Volume • Device In the Job Log window, you can filter jobs by date only. The Filter command lets you perform a search based on any and all values you specify in the Filter dialog box. Enter values in all fields relevant to your filtering criteria.
3 3-40 Introduction to the Command WorkStation To filter by date, select Range in the Date created area and enter dates in the From and To fields; or, click the arrows next to the From and To fields and select dates by clicking on them in the calendar that appears. Click the arrows at the upper corners of the calendar to display different months. The range of dates available for filtering is 01/01/1980 to 12/31/2099.
3 3-41 4. Job properties Enter a name for the new template and click OK. The new template is saved in the Templates pop-up menu in the Filter dialog box. To view jobs in the Queues, Archive, FreeForm, and Job Log windows according to a filter template, open the Filter dialog box, choose the template by name from the Templates pop-up menu, and click OK. To delete an existing template, open the Filter dialog box, choose the template by name from the Templates pop-up menu, and click Delete.
3 3-42 Introduction to the Command WorkStation To view the properties of one or more jobs, select the job(s) and choose Properties from the Job menu or the right-mouse menu. For information on using the Properties dialog box to change job settings, see “Viewing and overriding print settings” on page 4-22. N OTE : Some print options that are available in the printer driver are not displayed in the Properties dialog box.
3 3-43 Thumbnails and full-screen previews (DocBuilder Pro) • From the Thumbnail A and Thumbnail B windows you can open a full-screen preview of a PostScript or raster file (see “Full-screen previews” on page 3-45).
3 3-44 Introduction to the Command WorkStation duplicate pages, insert blank pages, and copy pages from other PostScript, PDF, or raster files into the Thumbnail A window. You can save the edited PostScript or raster file as a new printable document. The Thumbnail B window can also display thumbnails of a PostScript, PDF, or raster job, and the document displayed in Thumbnail B can be used as a source for editing the document shown in Thumbnail A.
3 3-45 Thumbnails and full-screen previews (DocBuilder Pro) You can merge documents by dragging (copying) one or more entire pages from Thumbnail B to Thumbnail A. This creates a new document in the Thumbnail A window. If you select one or more pages in the Thumbnail A window, the commands in the Page menu give you additional editing possibilities. (Most of the Page menu commands are also made available by right-clicking pages in Thumbnail A.) Multiple undos of Page menu commands are possible.
3 3-46 Introduction to the Command WorkStation Depending on which area the job comes from (Spool or RIP), you can use the icons in the full-screen preview to display adjacent pages, rotate the page, pan around the page, zoom, or close the preview. The top illustration below shows a job from the Spool area; the second illustration shows a job from the RIP area.
3 3-47 Thumbnails and full-screen previews (DocBuilder Pro) Editing with PitStop and DocBuilder Pro The PitStop Acrobat plug-in from Enfocus Software is included in the DocBuilder Pro kit media pack. This plug-in offers enhanced PDF editing and is included for use with Adobe Acrobat and the optional DocBuilder Pro feature of Command WorkStation. To install PitStop, insert the PitStop User Software CD and follow the installation instructions that appear in the dialog box. TO USE P IT S TOP 1.
3 3-48 Introduction to the Command WorkStation Adobe Acrobat is launched, if it is not already running, and the document appears in the Acrobat Window. All Acrobat tools are available, including the tools in purple, which are part of the PitStop plug-in. PitStop editing tools PitStop editing tools For instructions on using PitStop editing tools, see the on-line PitStop documentation. This documentation is available by selecting Enfocus from Acrobat’s Help\About Plugins menu.
3 3-49 3. Thumbnails and full-screen previews (DocBuilder Pro) When you have finished editing, click the document’s close button in the upper right-hand corner of the Acrobat window. You are prompted to save the changes. 4. Click Yes to save the changes. 5. Click the Command WorkStation window to bring it to the foreground. The edited file appears in the Preview window in Command WorkStation. 6. Close the Preview window. The file appears in the Thumbnail view. 7. Close the Thumbnail window. 8.
4 4-1 Chapter 4: Managing Print Jobs Communicating with users This chapter provides some general information about managing printing with the ColorPASS and the copier, and gives you some hints on using the Command WorkStation windows to monitor and manage print jobs. It suggests ways to guide users so that their jobs are more likely to print correctly the first time.
4 4-2 Managing Print Jobs • Requirements for Notes fields (information which appears in the Job Log) For example, department name, account code, phone number or extension. Is some information mandatory at your site? • Resident calibration target and date of current measurements • Custom simulations Are custom simulations are available, what type of targets do they represent? Although users see these print options (CMYK Simulation), they should not select them if there are no custom targets on the server.
4 4-3 Communicating with users How users communicate print requirements Explain to remote users the information you check and what you need to know in order to print the jobs they send. The Instructions field is suited for communication about the job requirements. Notes fields appear in the Job Log so they are more suited for accounting, billing, and job cost information.
4 4-4 Managing Print Jobs Customizing the Command WorkStation window You can customize the display of job ticket information in the Queues window by rearranging the column headings. You can tighten the columns, add new column headings, move columns, and delete column headings. N OTE : The Job Title and User columns are always at the left and cannot be moved or deleted. You can only add column headings to the right of the User column. TO CUSTOMIZE THE 1.
4 4-5 Setting Command WorkStation Preferences Setting Command WorkStation Preferences Choose Preferences from the File menu to access the Preferences dialog box.
4 4-6 Managing Print Jobs Menu: Preferences\ Filter Preferences\ Imposition Choose this: To do this: Helper Application Specify the path to a helper application from which to view data in the active window; this application opens automatically when “View in Helper App” is chosen from the Window menu Template path Specify the path to where Filter template files are saved; for more information on Filter templates, see page 3-40 Template path Specify the path to where Imposition template files are
4 4-7 Printing server information pages Test Page—A Test Page enables you to confirm that the ColorPASS is properly connected to the copier, and provides color and grayscale samples to troubleshoot problems with the copier or the ColorPASS. The following settings are among those listed on the Test Page: Server Name, Printer Model, color settings, calibration information, date and time the Test Page was printed.
4 4-8 Managing Print Jobs Workflow scenarios The workflow at your site will depend on the number and complexity of jobs and the amount of responsibility given to the operator. This section suggests some ways you might interact with a job. Scenario 1 At this site, the Print queue is enabled, and anyone at the Command WorkStation can view the progress of jobs. A small job is sent to a server and copier that are not busy. You watch the job progress from the top to the bottom of the Queues window.
4 4-9 Workflow scenarios Perhaps this is a routine job and does not call for special handling. You right-click the job and choose Print. You notice the RIP status bar animate, and almost immediately, the Print status bar animates. The printed job is listed below the Print status bar and the job pages emerge from the copier. The next job is a large job that you have not seen before.
4 4-10 Managing Print Jobs Using the copier If you have a copier job that has priority over the spooled incoming print jobs you can temporarily close the ColorPASS connection to the copier and then reopen it when you have finished copying. When there are no active printing jobs competing for the copier engine (no white job lines in the Spool or RIP area), you do not need to suspend printing to make copies. TO GIVE THE COPIER TOP PRIORITY AND LATER RESTORE 1.
4 4-11 Canceling jobs Canceling jobs You may need to cancel a job after it has been routed for processing or printing. You can cancel a job only while it is being RIPped or while it is being printed. You cannot cancel a waiting job (white job row) that is routed for RIPping or printing.
4 4-12 Managing Print Jobs Page-level operations of the Command WorkStation Page-level operations include generating Thumbnail images, adding pages, deleting pages, duplicating pages, reordering pages, and adding blank pages. Previewing print jobs You can use the Thumbnail A window to preview pages of the currently RIPping job. You can also use Thumbnail A, as well as Thumbnail B, to preview any held PostScript or PDF job in the Spool area; or any held PostScript or raster data job in the RIP area.
4 4-13 Page-level operations of the Command WorkStation Another way to maintain an unmodified copy of the original spool file is to save the job under a new name immediately upon opening it in the Command WorkStation; this action discards any newly generated Thumbnail data. Previewing the currently rasterizing job To see the progress of jobs as they are RIPped, you can leave the Thumbnail A window open in RIP preview mode. TO VIEW THUMBNAILS OF THE CURRENTLY RIP PING FILE : 1.
4 4-14 TO Managing Print Jobs VIEW THUMBNAILS OF ANY P OST S CRIPT , PDF, OR RASTER DATA FILE : 1. Select any PostScript or PDF job in the Spool area, or select any PostScript, PDF, or raster data job in the RIP area. 2. Choose Thumbnail A or Thumbnail B from the Job menu. If you choose Thumbnail A, make sure the raster data preview icon (at the left side of the window) is selected.
4 4-15 Page-level operations of the Command WorkStation Merging PostScript and raster files with DocBuilder Pro The ability to work with PostScript and raster files gives you new opportunities to combine documents from different sources into a single file. For example, you can combine full color covers and chapter head pages created in a page layout application with two-color text pages created in a document processing application.
4 4-16 TO Managing Print Jobs VIEW AND EDIT 1. P OST S CRIPT , PDF, OR RASTER DATA JOBS : Select a PostScript, PDF, or raster data job and choose Thumbnail A from the Job menu. The file must be a held PostScript or PDF job in the Spool area, or a held PostScript, PDF, or raster data job in the RIP area. 2. In the Thumbnail A window, right-click a thumbnail image to see the commands available for pages in Thumbnail A.
4 4-17 Page-level operations of the Command WorkStation Duplicate—Duplicates the currently selected page(s). Delete—Deletes the currently selected page(s). Insert blank page—Inserts a blank page after the currently selected page(s). The illustration below shows a job from the RIP area. Click to open a full-screen preview of the page Click to duplicate a page Click to delete a page Delete—Deletes the currently selected page(s). Duplicate—Duplicates the currently selected page(s).
4 4-18 Managing Print Jobs If the icon does not have an arrow, the page(s) will be replaced; if the icon has an arrow, the page(s) will be inserted. … Replace single page Replace multiple pages … Move single page between two pages Move multiple pages between two pages … Move single page before first page Move multiple pages before first page … Move single page after last page 4. Move multiple pages after last page When you are finished editing, click the Thumbnail A tab.
4 4-19 TO Page-level operations of the Command WorkStation MERGE TWO 1. P OST S CRIPT , PDF, OR RASTER DATA JOBS : In the Thumbnail A window, display the document you wish to edit. The file must be a held PostScript or PDF job in the Spool area, or a held PostScript, PDF, or raster data job in the RIP area. 2. Right-click another like-data source document file from the same area (a held job with a raster icon) and select Thumbnail B.
4 4-20 Managing Print Jobs To replace page(s), drag Thumbnail B page(s) on top of page(s) in Thumbnail A; to add page(s), drag the page(s) to a new position between pages, before the first page, or after the last page in Thumbnail A.
4 4-21 Page-level operations of the Command WorkStation Thumbnail B Page 4 copied from the document in Thumbnail B Multiple undos are available; use Ctrl-Z or the Undo command to undo all the way back to your first edit. There is no Redo function. N OTE : Make sure to save the merged job before deleting any of the jobs you used to create the merged job. Thumbnail B pages moved into Thumbnail A adopt some specific attributes of the Thumbnail A job, such as the document and user name.
4 4-22 Managing Print Jobs Generally, the print option settings specified for the Thumbnail A job that are adopted by the pages copied from Thumbnail B do not require reRIPping to take effect. The one exception is the setting specified for the Save Fast Reprint option, which requires reRIPping if you want to change it. The print option settings that remain with the pages copied from Thumbnail B into Thumbnail A are generally those that do require reRIPing to take effect.
4 4-23 Viewing and overriding print settings • To view the properties for a single job, double-click the job line or select the job and choose Properties from the Job menu or right mouse menu. • To view the properties for multiple jobs at once, shift-click to select contiguous jobs, or Ctrl-click to select non-contiguous jobs, and choose Properties from the Job menu or right mouse menu.
4 4-24 Managing Print Jobs When the Properties dialog box opens, the page range is always shown as All pages and the scale is always shown as 100%. All pages denotes all the pages specified by the user in printing the job; it may not include all the pages in the original document on the user’s disk. Similarly, 100% scale indicates 100% of the magnification specified by the user. The Properties dialog box does display all the remaining user settings, including user Instructions and Notes fields.
4 4-25 3. Downloading files and fonts Choose the number of the FreeForm master job that you want to use as the master document. See page 3-33 for information on FreeForm masters. 4. Click OK. 5. Assign the job a destination of RIP and Hold, Print, or Print and Hold. Particularly with a variable data job, you may want to RIP and Hold the job so that you can preview it before printing. For more information on using FreeForm features, see the Printing Guide.
4 4-26 TO Managing Print Jobs DOWNLOAD FILES OR FONTS : 1. Choose Download from the Job menu, or right-click on the Spool status bar and select Download. The main Fiery Downloader window appears. For fonts, choose Direct connection 2. In the Files of type pop-up menu, choose the file types to display. You can leave this at the default All Known Formats or choose All Files. All Known Formats lists all files in supported formats; All Files lists all files. 3.
4 4-27 Downloading files and fonts 4. In the Look in pop-up menu, browse to the file(s) you want to download. 5. Select the filename and click Add. The Filename field displays the name of the selected file before you click Add. You can navigate to different drives and folders to select files and fonts to download. To select multiple sequential files, select the first file and then Shift-click the last file. Ctrl-click to select multiple non-sequential files.
4 4-28 Managing Print Jobs N OTE : Some applications, including Adobe Photoshop, provide transfer functions that let you specify density settings for an image. If the file you are printing includes transfer functions, the Brightness option has no effect. For more information on using transfer functions, see the documentation for your application. ‘showpage’ (after EPS files)—In most cases, you do not need to use this option.
4 4-29 TO Managing jobs with multiple color servers MANAGE FONTS : 1. Choose Manage Fonts from the Server menu. The Server Fonts window displays Add, Delete, Update, and Print buttons. Click to update the font list display Locked fonts Click to download additional fonts Click to delete font(s) Downloaded fonts Click to print the font list 2. To download additional fonts to the ColorPASS, click Add and refer to the instructions on page 4-25. 3.
4 4-30 TO Managing Print Jobs VIEW AND MANAGE JOBS ON MORE THAN ONE COLOR SERVER : 1. Configure the connection to the first server and log in. See Getting Started for information on configuring the connection to the server. 2. Click a blank server selection tab. 3. Configure the connection to the next server and log in. The Command WorkStation windows show the job lists for the additional server. You can route and manage the jobs processed by this server as long as you are logged in. 4.
4 4-31 Archiving jobs Jobs are transferred from the source server to the same area on the target server (from Spool to Spool, from RIP to RIP). N OTE : You cannot perform any other Command WorkStation functions while files are being transferred between servers. 4. After verifying that the jobs were successfully transferred, you can delete them from the originating server, if you wish.
4 4-32 5. Managing Print Jobs Browse to the device and folder to which you want to archive the job(s) and click OK. The Archive Options dialog box shows external devices as available archive volumes. 6. If applicable, select Archive rasters. The Archive rasters option is dimmed for PostScript data jobs and for jobs being archived to Server Internal. N OTE : Raster data files may be large and therefore may take considerable time to archive. 7. Select an archive volume and click OK.
4 4-33 Archiving jobs N OTE : You cannot select the ColorPASS as the archive destination. Additionally, if you archived the job by selecting Server Internal, you cannot copy or move the archived job. Importing archived jobs from external media You can use the Import command to find and retrieve jobs previously archived to external devices. This command can be used to retrieve files archived from the current ColorPASS or from another ColorPASS that supports external archiving.
4 4-34 Managing Print Jobs Using the Job Log Chapter 3 introduced the Job Log, which is the list of all processed and printed jobs, including the date and time they were printed, and all the characteristics of the job. It explained that the Administrator can set Job Log preferences for clearing and printing the Job Log automatically, and for Job Log page size (page 3-35).
4 4-35 Using the Job Log N OTE : The Notes fields are supported only for jobs printed with the Adobe PostScript printer drivers provided on the User Software CD. They are not supported for jobs printed from Windows 2000. N OTE : If a PostScript or raster job was saved in DocBuilder Pro with a new name and then printed, it appears in the Job Log with the name of the original job, not the new name you specified for the edited job.
4 4-36 Managing Print Jobs Tray Alignment Tray Alignment allows you to adjust the placement of text and images on the page so that they are correctly aligned on the sheet of paper or so that both sides of a duplex sheet have the exact same alignment. N OTE : You can also perform Tray Alignment from the ColorPASS control panel. Access the functions menu and choose Tray Alignment. Note that this option is listed as “Paper Source Alignment” in the printer drivers.
4 4-37 Tray Alignment N OTE : The Tray Alignment is specific to the combination of tray and paper size specified. If you align Tray 1 with Letter paper, then load Legal paper in Tray 1, the alignment will be invalid. You must perform a new Paper Tray Alignment for each combination of tray and paper size. 4. In the Print alignment page section, click in the Print Duplex checkbox to print a duplex page or leave the checkbox blank to print a simplex page. 5.
4 4-38 Managing Print Jobs Other server management commands These additional Server menu commands are used to manage server performance, configuration, and status.
5 5-1 Main window Imposition is a special feature of DocBuilder Pro. This chapter describes the graphical user interface for imposition functions. For background information on imposition and its uses, see Appendix A. Chapter 5: Using Imposition Main window From the Imposition main window, you can impose the pages of a document in an order and positioning suitable for printing and binding.
5 5-2 Using Imposition You can open a PostScript or a PDF (Portable Document Format) file, but it must be held in the Spool area. N OTE : If you have installed DocBuilder Pro as an optional kit, you will also need to install a dongle on your workstation. If the dongle is not attached, you will see an error message. For more information, contact your authorized service/support technician.
5 5-3 Job previews When it opens, the main window displays the job imposed using a default layout, or the layout that was last associated with the job (if the job has been previously imposed). Templates for common layouts are provided and can be invoked from the main window as described in “Using templates” on page 5-8. Job previews The main window provides a preview of a job’s pages before the job is RIPped, allowing you to manipulate the source PDF before rasterizing the job.
5 5-4 Using Imposition Navigating in the main window You can use the icons and menus at the top and bottom of the window to: • Switch from preview mode (thumbnails of actual content) to layout mode (page numbers only) • Zoom in and out • Drag the job preview around to make a particular page or sheet visible • Go directly to a particular page or sheet The zoom tool, pan tool, preview mode and layout mode buttons are located in the top-right corner of the window.
5 5-5 Navigating in the main window When you position the cursor over the Pan or Zoom tool, a 3-D border surrounds it to provide the appearance of a raised button. Click once to select the tool. The 3D border inverts, as if the button has been pressed, indicating that the tool is selected. When you select the Pan tool or Zoom tool, the appearance of the cursor changes to indicate that you can now use that tool to manipulate the preview.
5 5-6 Using Imposition The following table summarizes the characteristics of the layout and preview modes: Feature: Layout mode: Preview mode: Shows page content No WYSIWYG content view Quick redraw on slower computers Yes No Shows printer’s marks Yes Yes Reorder pages Yes No Rotate pages Yes No Define gutter Yes No Setting magnification levels You can use the zoom tool to increase or decrease the level of magnification in the main window from 12% to 800%. TO ZOOM IN AND OUT : 1.
5 5-7 Navigating in the main window The View menu at the bottom of the window provides several ways to set the level of magnification at which DocBuilder Pro displays the contents of the window. The View menu allows you to choose preset zoom values ranging from 50% to 800%. You can also choose to make the current preview fit in the window. • To choose a zoom value, click on the View menu and choose a zoom percent. • To preview the entire sheet, click on the View menu and choose Fit Page.
5 5-8 TO Using Imposition MOVE THE PREVIEW AROUND : 1. Click the pan tool once to select it. The cursor changes to a hand when in the preview area of the window. 2. With the pan tool cursor positioned over a sheet, press and hold the left mouse button while moving the mouse. The page preview moves in the same direction as the cursor. You can repeat this step as necessary to make a particular portion of the preview visible.
5 5-9 Using templates DocBuilder Pro supplies built-in templates that define settings for commonly-used layouts, such as 2-up saddle, 3-up trifold brochure, 4-up gatefold, and so on. You can also create your own templates. For a complete listing of built-in templates, see Appendix B. For information on creating your own templates, see “Imposition settings” on page 6-1.
5 5-10 Using Imposition Saving your work To close the Imposition window, click the close box in the top-right corner. TO SAVE THE IMPOSED JOB : 1. Click the close box in the top-right corner of the main window. Close box If the job has changed since it was opened in the main window, you are prompted to save it. 2. In the Save As dialog box, type a name for the job and its settings. 3. Click Yes.
6 6-1 Chapter 6: Advanced Features of DocBuilder Pro Imposition settings This chapter provides information about the advanced features of DocBuilder Pro. You can use Imposition settings to alter various aspects of a job and to create custom templates. Imposition settings Imposition settings apply only to the job currently displayed in the main window. Because these settings usually affect the job’s printed layout, they are saved with the job and used whenever the job is opened.
6 6-2 Advanced Features of DocBuilder Pro N OTE : You can change the default unit of measure for all input fields in the Preferences dialog box of the Command WorkStation. You can also specify any unit of measure in any field that accepts input by suffixing one of the following abbreviations to the new value: “i”, “in,” or the inch symbol (") specifies inches, for example: 8.5 i, 8.5 in, 8.5" “mm” specifies millimeters, for example: 8.5 mm “pt” or “pts” specifies points, for example: 8.
6 6-3 Imposition settings The sheet size setting also defines a sheet orientation; for example, a paper size of 8 x 10 indicates a portrait sheet orientation, while a paper size of 10 x 8 indicates a landscape sheet orientation. It is not necessary, however, to choose a sheet size based on the sheet orientation it determines. You can rotate the sheet display in the main window with the Orientation setting (described below).
6 6-4 Advanced Features of DocBuilder Pro N OTE : Specifying Manual will automatically switch the Paper Source print option to SB (Stack Bypass) if SB-size Set at Copier was selected for the original pre-imposed file. Layout area A layout is a plan that specifies the number, ordering, and rotation of page images on the sheet. DocBuilder Pro supports layouts of up to 25 pages per sheet, in a matrix of up to 5 rows by 5 columns (50 pages duplex).
6 6-5 Imposition settings Columns Click the Columns up and down arrows to specify the number of columns in a layout. Or you can specify the number of columns in the layout by typing a value in the Columns box. Changes to the Columns value are reflected immediately in the main window, whether you are in layout or preview mode. The Columns value interacts with the Rows and Scaling values.
6 6-6 Advanced Features of DocBuilder Pro Job label Trim marks Fold mark N OTE : Not all layouts will display all of the Printer’s Marks. For example, if the layout you select does not require that the sheet be folded, fold marks will not be displayed even if you have selected them in the Define Marks dialog box. Bleeds Select Bleeds in the Layout area.When bleeds are enabled, marks are repositioned by the specified bleed amount.
6 6-7 Imposition settings For example, when you specify a scaling percentage, DocBuilder Pro calculates the resulting finished page size and supplies appropriate height and width values in the Finished area. Conversely, if you specify the height and width of the finished page, DocBuilder Pro supplies the percentage by which the original page must be scaled to achieve that result.
6 6-8 Advanced Features of DocBuilder Pro Finished height and width The Finished Height and Width fields display current values for the height and width of a scaled page. When you enter values for the height or width of the scaled page, DocBuilder Pro supplies calculated values for scaling, finished height, and finished width. Scale to fit When you select Scale to fit, DocBuilder Pro calculates the page size that fills the sheet without printing past its edge.
6 6-9 Imposition settings Nested Saddle—combination of saddle and perfect binding methods. As with saddle stitch, pages are grouped together and stapled or stitched across a common center fold. The saddle groups are then stacked one on top of another and glued as with perfect binding. When imposing a book for nested saddle binding, you specify the number of sheets in each saddle; this number is called a group.
6 6-10 Advanced Features of DocBuilder Pro is filled with images of page two; the front side of the second sheet is filled with images of page three, and the back side is filled with images of page four; and so on, until all pages in the job are imaged. Documents laid out this way may tend to be collated more easily than when printed in another order. The Repeat option in this menu enables what is commonly known as “step-and-repeat” printing.
6 6-11 Modifying the layout manually To disable gang printing and enable binding settings, select the Binding setting. When gang printing is disabled, DocBuilder Pro imposes pages in the order defined by the current layout.
Advanced Features of DocBuilder Pro N OTE : When you use the procedure above to reorder pages, the page number which you type in overwrites the original. For example, if you typed page 3 in place of page 5, you will now have two of page 3 and none of page 5. Also, you cannot type in a page number that does not already exist in your job. For example, if your job has 10 pages, you cannot type in 12. Rotating pages You can manually rotate individual pages or sets of pages in the job.
6 6-13 Modifying the layout manually • To rotate all pages in a certain location on the front side of each duplex sheet, press the Shift key and click the rotate icon on any page in that location on any sheet. For example, in the graphic above, if you press the Shift key and click the rotate icon on page 8, page 6 would rotate as well because they are both in the same location on the front side on the sheet.
6 6-14 Advanced Features of DocBuilder Pro Managing templates You can name and save the current combination of Sheet, Layout, Scaling, and Finishing settings as a template. N OTE : The Size setting of the Sheet menu cannot be saved. You can use the Preferences item in the File menu to set the folder or directory in which the Command WorkStation saves templates. For more information, see Chapter 4. Save template Delete template Name of current template TO SAVE IMPOSITION SETTINGS AS A TEMPLATE : 1.
6 6-15 TO Tips for using the Imposition feature of DocBuilder Pro DELETE A SAVED TEMPLATE : 1. Click the delete template icon—the trash can icon on the right side of the Template pop-up menu. 2. In the dialog box that appears, select the template to delete. 3. Click OK or press Enter to delete the specified template. Tips for using the Imposition feature of DocBuilder Pro This section provides information that will help you get the most out of the Imposition feature of DocBuilder Pro.
6 6-16 Advanced Features of DocBuilder Pro File management An awareness of how DocBuilder Pro structures data can help you maintain the integrity of source documents and create interim copies of work in progress. This section describes the temporary files that DocBuilder Pro creates at various stages in the process of imposing a document, and suggests file-management techniques you can use to preserve your work.
6 6-17 File management Saving imposed jobs When you save an imposed job, DocBuilder Pro does two things: • If new data has been added to the temporary PDF file, it is written back to the ColorPASS under the name you specify in the Save As dialog box. The default name that appears in the Save As dialog box is that of the original spool file with a new extension (.dbp). The original PostScript or PDF remains intact even after the converted file has been edited and saved in the Imposition window.
7 7-1 Chapter 7: Overview of Fiery WebTools Fiery WebTools This chapter introduces Fiery WebTools and provides instructions on their use. For more information on certain Fiery WebTools you are referred to other chapters in this book and to other manuals in the documentation set. Fiery WebTools Fiery WebTools reside on the ColorPASS but can be accessed over the network from a variety of platforms. The ColorPASS has a home page that lets remote users view server functions and manipulate jobs.
7 7-2 Overview of Fiery WebTools Using Fiery WebTools Fiery WebTools are accessed from the ColorPASS home page. WebTool: Summary: For more information: Status Shows you the jobs currently processing and printing. See the Printing Guide WebSpooler Allows you to view, manipulate, reorder, reprint, and delete jobs currently spooling, processing, or printing on the ColorPASS. It also allows you to view, print, and delete the Job Log.
7 7-3 TO ACCESS Using Fiery WebTools F IERY W EB T OOLS : 1. Launch your Internet browser application. 2. Enter the IP address or the DNS name of the ColorPASS. Check with the operator or administrator for this information. The ColorPASS home page appears. 3. Click one of the buttons at the left to select one of the Fiery WebTools. Move the cursor over the buttons to display information about the selections.
8 8-1 Chapter 8: Fiery WebSpooler and Fiery Spooler Tracking and managing jobs with Fiery WebSpooler Fiery WebSpooler and Fiery Spooler duplicate many of the functions and features of the Command WorkStation. Each provides additional flexibility by allowing job tracking and management from multiple platforms over the Internet or an intranet. N OTE : Fiery Spooler is available for Mac OS computers only.
8 8-2 Fiery WebSpooler and Fiery Spooler Most of these functions require the Administrator or Operator password. However, even without a password, you can log in to Fiery WebSpooler as Guest with view-only privileges. N OTE : Most Fiery WebSpooler commands function identically to those of the Command WorkStation. For more information on specific commands, see Chapters 3 and 4. TO ACCESS THE 1. F IERY W EB S POOLER WINDOW : From the ColorPASS home page window, click WebSpooler.
8 8-3 Tracking and managing jobs with Fiery WebSpooler About the Fiery WebSpooler window Like the Command WorkStation, Fiery WebSpooler is a window to view ColorPASS and copier functions, and an interface from which you can control those functions. The Fiery WebSpooler window is divided into three areas by Spool, RIP, and Print status bars. When the ColorPASS receives print jobs, the Fiery WebSpooler window becomes a dynamic display, filled with the names of jobs and their characteristics.
8 8-4 Fiery WebSpooler and Fiery Spooler If you are logged in as Administrator or Operator, you can interact with a job wherever it appears in the window by selecting it and choosing a command from the Job menu, or by double-clicking the job and setting override options. See “Manipulating job options and job flow” on page 8-4 for information. Errors—Jobs with an error are shown in red. To display the error, double-click the job line.
8 8-5 Tracking and managing jobs with Fiery WebSpooler the Fiery WebSpooler Job menu have identical counterparts on the Command WorkStation. For background and information about these commands, see Chapters 3 and 4.
8 8-6 Choose this command from the Job menu: Fiery WebSpooler and Fiery Spooler To do this: Raster data is: Override Print Settings Change the print options for the job (see page 8-6) Deleted and regenerated, if the newly selected options require reRIPping, or reprinted with the new settings, if none require reRIPping Thumbnail A Open the selected held raster data job in the Thumbnail A window where you can view a full-screen preview of the job, edit the job, or merge it with raster data from othe
8 8-7 Tracking and managing jobs with Fiery WebSpooler N OTE : For some options, changing the setting requires that the job be reRIPped; these options show an icon to the left of the option name. The options you set here are the same ones you set from the Print dialog box when you print from an application. For information about setting and overriding these print options, see the Printing Guide.
8 8-8 Fiery WebSpooler and Fiery Spooler Thumbnails and full-screen previews (DocBuilder) Like the Command WorkStation, Fiery WebSpooler includes a powerful DocBuilder tool that allows you to preview and edit raster data. DocBuilder consists of two thumbnail windows and several page-manipulation commands (listed in the Page menu).
8 8-9 Tracking and managing jobs with Fiery WebSpooler • Page icons and arrows do not appear when moving page(s) from Thumbnail B to Thumbnail A. Instead, a blue outline appears around a Thumbnail A page that is to be replaced; and a blue bar appears adjacent to or between Thumbnail A page(s) to indicate where the Thumbnail B page(s) are to be inserted.
8 8-10 Fiery WebSpooler and Fiery Spooler N OTE : The Delete button appears only if you logged in as Administrator. Update Print Delete Export The Job Log displays each job and the following information: status, document name, user name, date, start time, end time, process time, page description language, file size, device, paper size, media, number of originals, number of color pages, number of black-and-white pages, total number of pages, and Notes.
8 8-11 6. Fiery Spooler for Mac OS computers If you logged in as Administrator, you can choose Delete Job Log from the File menu or click the Delete button to clear the Job Log. The system administrator can also print and clear the Job Log from the Control Panel. 7. To save the Job Log, choose Export Job Log from the File menu or click the Export button. 8. In the File name area, enter a name for the Job Log file (the default name is Fiery Job Log.txt). 9.
8 8-12 3. Fiery WebSpooler and Fiery Spooler Click OK. The Fiery Spooler main window appears. For information on using Fiery Spooler for Mac OS computers, see “Tracking and managing jobs with Fiery WebSpooler” on page 8-1 and Chapters 3 and 4.
8 8-13 Fiery Spooler for Mac OS computers Differences between Fiery Spooler for Mac OS and Fiery WebSpooler Though the interfaces for both Fiery Spooler for Mac OS and Fiery WebSpooler are almost identical, there are some feature differences. Connecting to a different ColorPASS With Fiery Spooler, you can connect to a different ColorPASS from within the application using the following procedure. TO CONNECT TO A DIFFERENT C OLOR PASS: 1. Choose Open Fiery from the File menu. 2.
A A-1 Appendix A: Basics of Imposition Basics of Imposition This chapter introduces the basic concepts of imposition and can be used as an introductory tutorial for imposing a document that will be printed as a book or booklet. For more detailed information on the Imposition main window and its components, see Chapter 5, “Using Imposition.
A A-2 Basics of Imposition The printed sheet is subsequently folded into something resembling a booklet having connected pages. The folded sheet is called a signature, which is then trimmed to the finished size. For pages to appear in normal reading order and position in the final booklet, their ordering and positioning on the sheet must differ from the normal book-reading order. You can demonstrate this for yourself using an ordinary sheet of paper. M ODELING AN EIGHT - PAGE BOOKLET : 1.
A A-3 3. Basics of Imposition Position the signature with the vertically folded edge to the left and the horizontally folded edges across the top. The paper should now resemble a small eight-page booklet (with the tops of pages joined at the fold). Page through the booklet as if you were reading it, and number each page sequentially. Don’t forget to number the front and back of each page—in general books have content on both sides of each page.
A A-4 Basics of Imposition Notice that: • The folds subdivide the sheet into areas representing pages in the final booklet. • Page numbers do not appear in book-reading order. • Some page numbers are upside down. Some pages must be printed upside down on the sheet in order for them to appear right-side up in the final booklet, and pages must also be printed out of numerical sequence on the sheet in order for them to appear in numerical sequence in the final booklet.
A A-5 Basics of Imposition • The location of a fold is defined by a dotted line called a fold mark; similarly, the location of a cut is defined by a solid line called a trim mark. • Specialized marks also define the size and locations of margins (space surrounding the page’s content area), gutters (space between pages), and bleeds (extensions of content beyond a trim mark; used to ensure that printed area extends to the very edge of a trimmed page).
A A-6 Basics of Imposition For example, if your layout places 8 pages on a sheet and the total page count in the book is 12, one of its signatures holds only 4 content pages, with the rest of the space on the sheet blank. If you don’t want blank pages in the middle of the finished book, insert blank pages intentionally, for example after cover page, after table of contents, or between chapters.
A A-7 Basics of Imposition The choice of a binding method is determined by the job’s size, complexity, and budget. Saddle stitch binding is very cost-efficient, but is more suitable for small booklets than for large jobs. (A rule of thumb says that saddle stitch binding works best for booklets or brochures with a maximum of 88 pages.) Conversely, perfect binding is more expensive but more suitable for larger jobs.
A A-8 Basics of Imposition Creep becomes more noticeable as the number of groups in a saddle increases, and its effect is most noticeable on pages farthest from the center fold of the saddle. Consequently, a book layout must also specify the number of groups in each saddle because the number of groups in each saddle affects the amount of creep needs to be accounted for.
A A-9 Basics of Imposition This job can be made even more efficient by eliminating the gutters between cards, allowing you to reduce significantly the number of cuts required to separate each card from its neighbor. Defining zero-width gutters on a shared cut line in this manner is called using a common blade for those cuts.
B B-1 Appendix B: Templates Templates This appendix gives descriptions of the built-in templates that DocBuilder Pro provides. 1-Up Full Bleed The 1-Up Full Bleed layout is used to print one page per sheet. The printer’s marks show where to cut the paper so that the color content extends to the edge of the paper.
B B-2 Templates 2-Up Perfect The 2-Up Perfect layout is used to create signatures for a perfect bound book. Each sheet is folded once and stacked on top of one another. For more information on binding methods, see page A-6.
B B-3 Templates The 2-Up Perfect layout should be used with jobs that have multiples of four pages, but it can be used with jobs that have any number of pages. Additional blank pages will be added if necessary. Pages will be ordered in groups of four so that when folded each sheet will have four sequential pages.
B B-4 Templates 2-Up Saddle The 2-Up Saddle layout is used to create signatures for a saddle bound book. All of the sheets are folded together, one inside the other. For more information on binding methods, see page A-6.
B B-5 Templates The 2-Up Saddle layout should be used with jobs that have multiples of four pages, but it can be used with jobs that have any number of pages. Additional blank pages will be added if necessary. Pages will be ordered so that when sheets are folded and stitched together into signatures, the pages will be sequential.
B B-6 Templates 3-Up Trifold Brochure The 3-Up Trifold Brochure layout consists of a single sheet folded into three sections. Although the three sections are the same width, the space between each section varies so that the leftmost panel can be folded over the other two panels.
B B-7 Templates The 3-Up Trifold Brochure layout can be used only with jobs that have six pages. If the job contains more or less than six pages, an error message will appear. The pages will be ordered as follows: 3 Sheet 1, front side 6 1 2 4 5 Sheet 1, back side The 3 Up Trifold Brochure is usually folded as illustrated below.
B B-8 Templates 4-Up Gate Fold The 4-Up Gate Fold layout is used most often in the case of a four panel brochure. The finished brochure unfolds to double and then four times the original size.
B B-9 Templates The 4-Up Gate Fold layout can be used only with jobs that have eight pages. If the job contains more or less than eight pages, an error message will appear. The pages will be ordered as follows: 3 Sheet 1, front side 8 1 2 4 5 6 Sheet 1, back side The 4-Up Gate Fold is usually folded as illustrated below.
B B-10 Templates 4-Up Head to Head The 4-Up Head to Head layout is used to create booklets from a layout of four pages on each side of the printed sheet. By rotating the two topmost pages, the signature can be folded both horizontally and vertically, and trimmed. The finished booklet will have all pages in the correct order and rotation.
Templates with two folds at ninety degrees, trimmed, and stitched together into signatures, the pages will be sequential. Note that although this layout requires two folds, the template applies a fold mark on the spine fold only.
B B-12 Templates 4-Up Z-Fold The 4-Up Z-Fold layout allows many panels to be folded on top of one another without stressing the folded spine. The most common example is a road map.
B B-13 Templates The 4-Up Z-Fold layout can be used only with jobs that have eight pages. If the job contains more or less than eight pages, an error message will appear. The pages will be ordered as follows: 2 Sheet 1, front side 3 4 5 6 7 8 Sheet 1, back side The 4-Up Z-Fold is usually folded as illustrated below.
C C-1 Appendix C: Troubleshooting Troubleshooting This section lists error messages you might see, and provides some troubleshooting guidelines should a problem arise with the ColorPASS or the Command WorkStation. If you are unable to resolve a problem after referring to this chapter, contact your authorized service/support center. Error messages Error messages can result from problems with the print job, the ColorPASS, the Command WorkStation, or the copier.
C C-2 Troubleshooting ColorPASS message: Corrective action/additional information: Change heavy setting on the copier panel To print on heavy paper media with the copier, you must register the drawer containing transparencies on the copier touch panel display. To register, press the Additional Functions key on the copier button panel, and then press Feed Location on the copier touch panel display, select the drawer, and press OK.
C C-3 Troubleshooting ColorPASS message: Corrective action/additional information: Check power & cable There is a problem with the print engine power or cable connection. First check to make sure that the print engine is turned on. There may also be a problem with the cable connection between the ColorPASS and the print engine. Make sure that the cable has not come loose. The ColorPASS will resume printing when the cable is securely connected to both the ColorPASS and the print engine.
C C-4 Troubleshooting ColorPASS message: Corrective action/additional information: Disk full The ColorPASS disk is almost full. In this state, a new job can only be printed when the oldest printed job is deleted. This is not an efficient way to print, and may lead to delays and printing errors, so you should delete unneeded jobs from the Hold areas in the Queues window (yellow job rows) and held jobs in the Archive window. Also delete unneeded fonts.
C C-5 Troubleshooting ColorPASS message: Corrective action/additional information: Load ___ spec-1 in __ The copier is not loaded with the special paper size specified. The ColorPASS will print when the copier is loaded with the required paper in the specified drawer. Load ___ spec-2 in __ The copier is not loaded with the special paper size specified. The ColorPASS will print when the copier is loaded with the required paper in the specified drawer.
C C-6 Troubleshooting ColorPASS message: Corrective action/additional information: Paper Deck size mismatch The paper size set to the paper deck does not match the size required for the print job. Paper jam There is a paper jam in the copier. Open the copier doors and check the locations indicated on the copier display. The ColorPASS will resume printing when you have cleared the paper jam and closed the copier doors.
C C-7 Troubleshooting ColorPASS message: Corrective action/additional information: Too much paper for stapling The job which you requested stapled is too large. The job will not be stapled. Unknown error An error occurred with the print engine. Warming Up . . . This is a normal status message. The print engine is powering up. It will be ready for printing in a few minutes. Maintaining optimal system performance The ColorPASS does not require maintenance.
C C-8 Troubleshooting Troubleshooting In case of problems, and before you call for service, check the guidelines in this section. If you are unable to resolve the problem, make a note of the error condition and contact your authorized service/support center. Command WorkStation hangs If the Command WorkStation windows do not update, try clicking the Log in/out slider and logging out, and then exiting the Command WorkStation. Restart the Command WorkStation application or restart the computer.
C C-9 Troubleshooting Command WorkStation fails to connect to a ColorPASS If a remote Command WorkStation cannot connect to a server that was connected previously, you may need to reconfigure the connection. 1. If you can, choose Exit from the Command WorkStation File menu. 2. In the C:\Windows folder, find the Efinl.ini file and move it out of the C:\Windows folder to another folder. If the Efinl.ini file contains a limited amount of configuration information that is easily recreated (i.e.
C C-10 Troubleshooting Unexpected printing results If this happens: This is the problem: A cover page is not printed when you reprint a saved raster job. The cover page identifies the originator of the job and the time the job was sent. Time stamp and user information on the cover page of a reprinted job are not meaningful. The job settings are not carried out as you expected. If the user printed from Mac OS, there may be two conflicting print settings.
C C-11 Troubleshooting Clearing the server Clearing the server is an Administrator option that can be used as a last resort if a job persists in the system and prevents printing despite attempts to cancel or delete it. Clearing the server deletes all jobs currently saved on the server in any queue, all locally archived jobs, and all FreeForm master jobs. It also clears the Job Log, the index of archived jobs, and the index of FreeForm masters.
C C-12 Troubleshooting Mac OS users may fail to see the copier if a network administrator has assigned it to a different zone, or has added zones where previously there were none. If you have configured the ColorPASS and set up client computers and network servers according to guidelines in the Configuration Guide and Getting Started, try printing a Test Page (at the Command WorkStation, choose Print Pages from the File menu).
C C-13 Troubleshooting Setup error messages For information on Setup error messages, see the Configuration Guide. AutoCal error messages AutoCal error messages can result from problems during the AutoCal procedure. ColorPASS message: Additional information: Error 5 The calibration file cannot be opened. Error 6 The calibration file was not read correctly. Error 8 The measurement page did not scan properly, either because it is crooked or the data is corrupted.
Index A About command 3-13 access levels xviii, 3-7 restricting xvii Acrobat, touch-up tool problems 6-15 active jobs 3-20 activity light Control Panel 1-2 FieryBar 2-2 adjusting columns (Queues window) 3-16 Administrator password xviii, 1-7, 3-1, 3-7 Adobe Photoshop, see Photoshop Alert Status screen 1-3 Align Paper Trays 3-12 animation, see status bars applying templates 5-9 Archive command 3-11, 3-26, 4-31 archived jobs, filtering 3-28 Archive window adjusting column width 3-29, 3-31 changing displayed h
I-2 Index Clear Server command archived jobs 3-27 FreeForm master jobs 3-30 from Control Panel 1-6 Job Log 3-35 on FieryBar 2-3 clipping icon 6-4, 6-7 clipping indicators layout mode 6-7 preview mode 6-7 clipping views 6-7 collate and cut finishing 6-9 Color Charts 1-5, 4-7 Color Setup option 1-8 ColorWise Pro Tools command, on FieryBar 2-3 column width, adjusting 3-15 Command WorkStation Archive window 3-27 command on FieryBar 2-3 display, described 3-8 FreeForm window 3-29 introduction to 3-1 Job Log wi
I-3 Index DocBuilder Delete command 4-17 Duplicate command 4-17 editing options 4-17 Imposition feature 5-1 Insert blank page command 4-17 merging two files 4-19 Open Preview command 4-17 page manipulations 4-15 Preview command 4-16 DocBuilder differences 8-8 down button 1-2 Download command 3-11, 3-25, 4-28 downloading files and fonts 4-25 duplexing 6-3 Duplex menu 6-3 duplex printing defined A-3 enabling 6-3 print engines A-3 print options A-3 Duplicate (job) command 3-10 Duplicate (page) command 3-12,
I-4 Index overview 7-1 passwords 7-1 Status 7-2 WebLink 7-2 WebSpooler 7-2 File management tips 6-16 File menu commands 3-10 files, temporary 6-16, 6-17 Filter 3-37 Filter command Archive window 3-28 FreeForm window 3-31 from Command WorkStation 3-13 Finished Height field 6-8 finished page size 6-7 Finished Width field 6-8 Finishing area 6-8 Fit Page command 5-7 folding model creating A-2 defined A-4 Fold Marks 6-5, A-5 fonts Adobe Type 1 4-25 deleting 4-29 displaying font list 4-29 downloading 4-25, 4-29
I-5 Index I icons Archive window 3-27 clipping 6-4, 6-7 Delete Template 6-15 FreeForm window 3-30 Job Log window 3-36 Print area 3-23 RIP area 3-22 Save Template 6-14 Spool area 3-20 Import command 3-11, 3-26, 4-33 Impose command 3-11, 3-25 imposing jobs 5-1 imposition page reordering 6-11 saving settings as template 6-14 imposition data and temporary files 6-17 imposition settings 6-14 imposition window Binding 6-8 clipping indicator 6-7 Columns menu 6-5 controls 6-1 Creep Adjustment menu 6-3 Finishing a
I-6 Index Job Log clearing 3-37, 4-34 deleting 3-37, 4-34 described 3-35 displaying 4-34, 8-9 exporting to a file 3-36, 4-34 Filter 3-37 printing automatically 3-37 printing from the Command WorkStation 4-7, 4-34 printing from the Control Panel 1-5, 4-7 specifying a date range 3-36 updating the display 3-36, 4-34 using (from Fiery WebSpooler) 8-9 viewing printed jobs 8-4 Job Log Setup option 1-8 Job menu commands 3-10, 8-4 job name 6-5 Jobs Saved in Printed Queue 3-23 job ticket information 3-15, 4-4, C-7
I-7 Index O Operator password xviii, 3-7, 7-1, 8-2 Orientation menu 6-3 original page size 6-7 Override Print Settings command 8-6 P page finished size 6-7 interaction of scaling values 6-8 maximum number in layout 6-4 numbers in layout view 6-11 original size 6-7 reordering automatically A-7 reordering on sheet 6-11 rotating 6-12 viewing individual 5-6 page numbers 6-11 PANTONE 1-5, 4-7 Paper Trays, align 3-12 passwords Administrator xviii, 3-7 Change (Administrator) Password option 1-8 for Command Work
I-8 Index printer’s spread 5-3 printing Configuration page 1-5, 4-6 defined xv, 3-17 error 3-23 font list 1-5, 4-7 server information pages 1-5, 4-6 printing duplex 6-3, A-3 print jobs deleting from queue 3-10 previewing 4-13, 4-14 routing 3-24 to 3-26 Print Pages command Command WorkStation 3-10, 4-6 Control Panel 1-5 Print status bar 3-18 Print Status screen 1-3 problems, see troubleshooting Process Next command 3-11, 3-25, 8-5 Properties command 3-11, 3-25, 4-23 Properties dialog box 4-22 PS Setup opti
I-9 Index S saddle defined 6-8, A-6 groups in 6-9 saddle stitch binding characteristics of 6-8 creep 6-3 defined A-6 groups A-6 gutters 6-13 safety xviii Save As dialog box 5-10 Save Template icon 6-14 saving imposition settings 5-9 Scale To Fit 6-8 Scaling area Finished Height field 6-8 Finished Width field 6-8 interaction of controls 6-6 percentage 6-7 scanning 4-10 SEF prefix 6-3 Send to Server command 3-11, 3-26, 4-29 server cleaning xviii clearing C-11 configuring 3-5 connecting from Command WorkStat
I-10 Index spool file managing 6-16 PDF format 6-16 PostScript format 6-16 size of 6-16 starting the server 1-7, 2-5 status, FieryBar 2-2 status bars animation 3-18 in Queues window 3-2, 3-17 Print 8-3 RIP 8-3 Spool 8-3 status screens, Control Panel 1-3 Status WebTool, see Fiery WebTools step-and-repeat printing 6-9 Suspend Print command, on FieryBar 2-4 Suspend Printing command from Command WorkStation 3-12 from Control Panel 1-5 switching servers 3-13, 4-30 system information 3-14 system performance C-7
I-11 Index W warning "Disk full" C-7 display window breakage xviii WebLink WebTool, see Fiery WebTools WebSpooler, see Fiery WebSpooler WebTools, see Fiery WebTools Window menu commands 3-13 window selection tabs 3-8, 3-16 workflow scenarios 4-8 working with more than one server 4-29 Z Zoom tool 5-6
