User`s guide

Department ID Management
6-4
6
System Manager Settings
Department ID Management
By registering a Department ID and password for each department, you can manage the
machine by limiting its use to only those who enter the correct Department ID and password.
This is called Department ID Management. Department IDs and passwords for up to 1,000
departments can be registered. Use Department ID Management to keep track of the copy,
scan, and print totals for each department.
With Department ID Management, the following settings can be specified:
• Turn Department ID Management On or Off.
• Register the Department ID and password.
• Set page limits for colour/black-and-white scans, colour/black-and-white prints, and colour/
black-and-white copies.
• Set whether to use Department ID Management for the Mail Box, Send, Fax, and Network
Scan functions. If the Copy function is specified, it is automatically restricted when Department
ID Management is set.
• Set up copy, scan, and print restrictions.
Department ID Management is a mode in Additional Functions. For information on the flow of
Additional Functions operations, see "What Are Additional Functions?," on p. 4-2.
IMPORTANT
• The optional NetSpot Accountant is necessary to use SSO and Department ID Management
simultaneously. If NetSpot Accountant is not installed, and SSO is set as the login service, make sure
that Department ID Management is set to 'Off'; other wise, you will not be able to log on.
• If you are using SSO and set the Department ID Management to 'On', you may not be able to log on. In
this case, change the login service to Default Authentication and then set Department ID Management
to 'Off', or set a login service other than SSO. For instructions on how to set the login service, see
Chapter 4,"MEAP System Management," in the MEAP SMS Administrator Guide.
• If the Card Reader-D1 (optional) is attached, and SDL or Default Authentication is set as the login
service, Department ID Management is automatically activated. (See "Card Reader-D1," on p. 3-24.)
• If SDL or SSO is set as a login service, Department ID Management is performed on the Department
ID, which shares the same user name and password with the MEAP User Authentication.
• If SDL is set as a login service, the registered information in SDL and the registered user data and
password in Department ID Management of the machine must be matched. For instructions on how to
set user information of SDL, see the MEAP SMS Administrator Guide.
• If SDL or SSO is set as a login service, the Limit Functions mode is not available.