TIMECARD TABULATOR II ™ ADVANCED TIME CALCULATOR Model 9530 Pocket Reference Guide
INTRODUCING TIMECARD TABULATOR™ II The TimeCard Tabulator II calculator has been designed to simplify payroll time calculations.
TABLE OF CONTENTS KEY DEFINITIONS / FUNCTIONS . . .1 Standard Calculator Keys . . . . . .1 Time Function Keys . . . . . . . . . . .2 Payroll/Timecard Keys . . . . . . . . .2 Timer Function Keys . . . . . . . . . .4 Memory Function Keys . . . . . . . .5 Other Function Keys . . . . . . . . . .6 OPERATING BASICS . . . . . . . . . . . .7 BASIC MATH . . . . . . . . . . . . . . . . .7 Percent Calculations . . . . . . . . .7 Delta Percent . . . . . . . . . . . . . . .7 Cumulative Memory . . . . . . . . . .
Setting up the TimeCard Tabulator . . . . . . . . .18 Setting the Time Format . . . . . . .18 Setting the Seconds Format . . . .18 Setting the Rounding Method . . .18 Setting the Rate of Pay . . . . . . . .19 Setting the Rounding Period . . .19 Setting Automatic Breaks . . . . . .19 Using the Automatic Break and Rounding Features . . . . . . . . . .20 Using “Punch” Rounding (Default) . . . . . . . . . .22 Using the “Duration” Rounding Option . . . . . . . . . . .24 Using the “Day” Rounding Option . . . . .
KEY DEFINITIONS / FUNCTIONS Standard Calculator Keys o – On/Clear Turns power on. Pressing once clears the display. Pressing twice clears all temporary values. O – Off Turns all power off, clearing all non-permanent registers. r – Recall Used to recall stored values. s – Store Used to store values. C – Convert Used to convert between time formats or to access second functions. 0 through 9 and • Keys used to enter digits. +–x÷= Basic arithmetic operation keys.
Time Function Keys H – Hour Enters/converts to decimal hours or Hour: Minute: Second (H:M:S) time formats. Repeated presses will toggle between formats. m – Minute Enters/converts to decimal minutes or Minute: Second (M:S) time formats. Repeated presses will toggle between formats. ß – Seconds Enters/converts to seconds. : – Time Unit Separator Used as a separator for entering times. Also switches a value to 24 hour format. C : – 24 Hr (12/24 Hr) Converts time value to 24 hour (military) time format.
N – Next Employee Prepares the Time Card Tabulator II for acceptance of new employee data. e – Employee Hours Key A multifunction key used to display the following: 1) Accumulated “In” and “Out” hours 2) Total employee hours 3) Gross employee pay (based on stored rate of pay). 4) Also used to directly enter the total hours for a day. π – Payroll Total Hours Sums and displays the total hours worked by all employees. This total is cleared when the calculator is turned off or reset.
b – Automatic Break Enters a permanent time value that is automatically subtracted from the “In” and “Out” register totals, or when a value is entered by pressing the e key. If entries are not defined as time values, an error occurs. ® – Automatic Rounding Permanently stores the rounding value for the accumulated day hours. Typical rounding values are 6 minutes (0.1 of an hour) and 15 minutes (0.25 of an hour).
Memory Function Keys s 0 - Cumulative Memory Adds and stores diplayed value to M+. s1-9 Enters and stores a value in Memory registers 1 - 9. Press s, then the number key representing the Memory register in which you want the value stored. r0-9 Recalls values stored in Memories 0 - 9. 0s1-9 Clears the value from Memory register coinciding with the number key (1-9) pressed. C+ Clears Memory registers 0 through 9. Cs0 Subtracts the displayed value from M+. rr Clears and displays M+.
Other Function Keys P – Preference Settings Used to access the preference settings. Repeated presses will cycle through the various preferences. Once in the preference setting mode, the + and – keys are used to change preference options. C ÷ – 1/x Finds the reciprocal of a number (e.g., 8 Ç ÷ 0.125). C x – Clear All Clears all values and returns all settings to their default values. r = – Paperless Tape Accesses the Paperless Tape mode, which keeps track of your last 20 entries.
OPERATING BASICS BASIC MATH Your calculator uses standard chaining logic, which simply means that the calculations are made in the order entered. KEYSTROKE 3 3 3 3 + – x ÷ 2 2 2 2 DISPLAY = = = = 5. 1. 6. 1.5 Percent Calculations The percent % key is used for finding a given percentage of a number or for working add-on, discount or division percentage calculations. KEYSTROKE DISPLAY 355x15% 250+65% 25–5% 100÷50% 53.25 412.5 23.75 200.
Cumulative Memory (M+) s 0 (M+) is a cumulative memory in which values of the same convention can be added. It has the following special keystrokes (in addition to those defined above): STEPS KEYSTROKE Subtract from M+ Display and Clear M+ Clear M+ without changing the display Cs0 rr Cr Using M+ KEYSTROKE DISPLAY 355s0 255s0 r0 745Cs0 rr M+ M+ M+ M+ 355. 255. 610. 745. -135. Memory Functions The TimeCard Tabulator II can store and recall up to nine separate non-cumulative Memory values.
Storing Values KEYSTROKE DISPLAY 355s1 o r1 25s1 o r1 0s1 M-1 355. 0. M-1 355. M-1 25. 0. M-1 25. M-1 0. Preference Settings The TimeCard Tabulator II includes user-selectable preference settings that allow you to customize the calculator for your specific needs or special situations. To access the preference settings, simply press the P key. Repeated presses of this key will scroll through the various options which may be altered by pressing + or – keys.
(Cont’d) To set Timer format: P (3 rd press of P) TMR 0:00:00.0 + TMR 0:00:00.00 + TMR 0:00:00 + (repeats options) TMR 0:00:00.0 To set Split / Lap format: P (4 th press of P) + + (repeats options) HR MIN SEC HR MIN SEC HR MIN SEC HR MIN SEC S/LP SPLIt S/LP LAP S/LP SPLIt To set Timer Buzzer: P (5 th press of P) + + (repeats options) BUZZ On BUZZ OFF BUZZ On To set Key Beep: P (6 th press of P) + + (repeats options) BEEP OFF BEEP On BEEP OFF To set Time format: P (7 th press of P) RATE 0.
Time Conventions When you are dealing with time, there are actually two kinds of time values that must be considered: 1. Points in Time: 9:22 AM, 5 PM 2. Time Periods: 37 Minutes, 45 Seconds The time math rules are as follows: Addition Period + Period = Period 3 Hrs. + 22 Min. = 3 HR 22 MIN Point + Period = Point 9 AM + 22 Min. = 9:22 AM Point + Point = Error Note: You cannot add two points in time as the result would be meaningless. Subtraction Period – Period = Period 3 Hrs. – 22 Min.
(Cont’d) Multiplication Period x Period = Error Point x Period = Error Point x Point = Error Period x Number = Period 9 Hrs. X 3 = 27 HR Point x Number = Error Division Period ÷ Period = Number 9 Hrs. ÷ 9 Min. = 60 (9 min. segments) Period ÷ Number = Period 9 Hrs. ÷ 60 = 9 MIN Period ÷ Point = Error Point ÷ Period = Error Point ÷ Number = Error Point ÷ Point = Error USING THE TIMECARD TABULATOR II Before You Continue . . .
KEYSTROKE DISPLAY 1. Clear calculator: oo 0. 2. Enter the following time values: 1 7 m 3 2 ß 17:32. MIN SEC o 423m 423: MIN o 38•25ß 38.25 SEC 3. Enter the following “Time of Day” values. (Notice the different methods used.) o 0. 8:05A 8:05 AM o 0. 8:5A 8:05 AM o 0. 805A 8:05 AM o 0. 12:03p 12:03 PM o 0. 12:3p 12:03 PM o 0.
(Cont’d) Convert 3 hours, 30 minutes to other formats: KEYSTROKE 3H30m CH Cm Cm Cß DISPLAY 3:30: HR MIN 3.5 HR 210. MIN 210:00 MIN SEC 12600. SEC TIME MATH Simple Addition Add the following time values: KEYSTROKE DISPLAY 112H+ 112:00 HR MIN 33m22ß+ 112:33:22 HR MIN SEC 3H21m+ 115:54:22 HR MIN SEC 1 4 5 ß + 115:56:47 HR MIN SEC 17m12ß+ 116:13:59 HR MIN SEC 33•75m 33.75 MIN = 116:47:44 HR MIN SEC Athletics – Split Times Required A marathon runner wants to run a 26.2 mile marathon in 3 hrs 15 min.
2. Divide by miles: ÷26•2= 0:07:26.56 HR MIN SEC Athletics– Split Times Projected In the 800-meter freestyle, a swimmer has just completed 200 Meters (or 25% of the race) in 2 minutes 11.35 seconds. If his pace holds up, what will his final time be? KEYSTROKE DISPLAY 1. Enter time: 2m11•35ß 2:11.35 2. Divide by % completed: ÷25% 8:45.40 MIN SEC MIN SEC Scheduling – Time/Motion A data entry clerk can process 17 forms in ten minutes. How long will it take to process 1,250 forms? KEYSTROKE DISPLAY 1.
Production – Spacing A radio advertiser wants to air 15 evenly spaced spots during the morning hours of 6 AM – 10 AM. Find the number of minutes between spots, and the times for the first few spots. KEYSTROKE DISPLAY 1. Enter end time: 10A 10:00 AM 2. Subtract start time: –6A= 4:00 HR MIN 3. Divide by number of spots: ÷15= 0:16 HR MIN 4. Store result into memory: s1 M-1 0:16 HR MIN 5. Enter start time of 1st spot: 6A 6:00 AM 6. Find start time of 2 nd spot: +r1= 6:16 AM 7.
KEYSTROKE DISPLAY 1. Enter Time length: 22m 22: MIN 2. Add rewind time length: +90ß= 23:30 MIN SEC 3. Store result into Memory: s1 M-1 23:30 MIN SEC 4. Enter total hours: 8H 8: HR 5. Divide by value stored in Memory: ÷r1= 20.425532 Production – Logging Find the running and final totals for the following taped scenes. • 92 Sec. • 1 Min. 23 Sec. • 22 Min 5 Sec. KEYSTROKE • 17 Sec. • 1 Min. 44 Sec. • 1 Min. 29 Sec. DISPLAY 1. Clear calculator: oo 0. 2. Enter 1st value: 92ß 92 SEC 3.
PAYROLL/TIMECARD APPLICATIONS Setting up the Timecard Tabulator Before you total up your first time card, there are the following items to be considered when setting up your TimeCard Tabulator II: 1) Time format 2) Seconds display (On of Off) 3) Rounding method 4) Rounding period 5) Automatic breaks 6) Rate of pay Setting the Time Format Normally, the payroll daily and total hours are shown in the decimal format (e.g., 7.75 HR, 8.25 HR, 4.5 HR).
Setting the Rate of Pay TimeCard Tabulator II will store a rate of pay to be used while calculating gross salary or as a price per unit time value. To enter a rate of pay (wage), enter the per hour wage then press s R. KEYSTROKE DISPLAY 1. Clear calculator: oo 0. 2. Store rate of pay as $10/hour: 10sR RATE 10.00 3. Verify rate value: rR RATE 10.00 Setting the Rounding Period TimeCard Tabulator II arrives with no rounding period set (0 minutes).
(Cont’d) require employees to punch out for lunch breaks. To automatically deduct the amount of uncompensated time from the total hours of the day a “Break” value may be set and stored until revised or the calculator is reset. The following steps show how to enter or revise the “Break” value: KEYSTROKE DISPLAY 1. Clear calculator: oo 0. 2. Enter a 1 Hour break: 1Hb BRK 1:00 HR MIN 3. Verify the break value: rb BRK 1:00 HR MIN 4.
KEYSTROKE DISPLAY 1. Clear calculator: oo 0. 2. Enter rounding value: 15m® RND 15:00 MIN SEC 3. Enter pay rate: 8•50sR RATE 8.50 4. Enter break time: 3 0 m b BRK 30:00 MIN SEC 5. Enter Monday In: 803i IN 8:00 AM 6. Enter Monday Out: 410u OUT 4:15 PM 7. Find day total: e EMP 7.75 HR 8. Enter Tuesday In: 811i IN 8:15 AM 9. Enter Tuesday Out: 338u OUT 3:45 PM 10. Find day total: e EMP 7. HR 11. Enter Wednesday In: 753i IN 8:00 AM 12. Enter Wednesday Out: OUT 4:00 PM 400u 13. Find day total: EMP 7.5 HR e 14.
(Cont’d) 16. Find day total: EMP 6.75 HR e 17. Find total hours worked: e ETTL 29. HR 18. Find total pay: e PAY 246.50 Using “Punch” Rounding (Default) Find the daily hours for the following clock times. Day In Out Monday 8:30A 11:45A 12:30P 4:38P Tuesday 7:30A 2:00P Wednesday 8:00A 11:30A 11:58A 3:37P Friday 11:34A 6:02P Assume a 6 minute “Punch” rounding with no automatic breaks. KEYSTROKE DISPLAY 1. Clear calculator: oo 0. 2. Start new employee: N* NEXT 0. 3. Set rounding time: 6m® RND 6:00 MIN SEC 4.
6. Enter Monday hours: 8:30Ai IN 8:30 AM 1 1 : 4 5 A u OUT 11:48 AM 1 2 : 3 0 p i IN 12:30 PM 4:38pu OUT 4:36 PM 7. Find day total: e EMP 7.4 HR 8. Enter Tuesday hours: 7:30Ai IN 7:30 AM 2pu OUT 2:00 PM 9. Find day total: e EMP 6.5 HR 10. Enter Wednesday hours: 8Ai IN 8:00 AM 1 1 : 3 0 A u OUT 11:30 AM 1 1 : 5 8 A i IN 12:00 PM 3:37pu IN 3:36 PM 11. Find day total: e EMP 7.1 HR 13. Enter Friday hours: 11:34Ai IN 11:36 AM 6:02pu OUT 6:00 PM 14. Find day total: e EMP 6.4 HR 15.
Using the “Duration” Rounding Option Using the same time values and settings as the previous example, find the total hours and pay using the “duration“ rounding method and a wage of $10.50 per hour. KEYSTROKE DISPLAY 1. Clear calculator: oo 0. 2. Start next employee: N NEXT 0. 3. Set rounding to Dur: P+ RND dur 4. Set rate: o 1 0 • 5 s R RATE 10.50 5. Enter Monday hours: 8:30Ai IN 8:30 AM 1 1 : 4 5 A u OUT 11:45 AM 1 2 : 3 0 p i IN 12:30 PM 4:38pu OUT 4:38 PM 6. Find day total: e EMP 7.4 HR 7.
10. Find day total: e EMP 7.2 HR 11. Enter Friday hours: 11:34Ai 6:02pu 12. Find day total: e EMP 6.5 HR 13. Find total hours worked: e ETTL 27.6 HR 14. Find total pay: e PAY 289.80 Using the “Day” Rounding Option Using the same time values and settings as the previous examples, find the total hours and pay using the “day” rounding method and a salary of $12.50 per hour. KEYSTROKE DISPLAY 1. Clear calculator: oo 0. 2. Start next employee: N NEXT 0. 3. Set rounding to Dur: P+ RND dAY 4.
(Cont’d) 5. Find day total: e 6. Enter Tuesday hours: 7:30Ai 2pu 7. Find day total: e EMP IN OUT EMP 7.4 HR 7:30 AM 2:00 PM 6.5 HR 8. Enter Wednesday hours: 8Ai IN 8:00 AM 1 1 : 3 0 A u OUT 11:30 AM 1 1 : 5 8 A i IN 11:58 AM 3:37pu OUT 3:37 PM 9. Find day total: e EMP 7.2 HR 10. Enter Friday hours: 11:34Ai IN 11:34 AM 6:02pu OUT 6:02 PM 11. Find day total: e EMP 6.5 HR 12. Find total hours worked: e ETTL 27.6 HR MIN 13. Find total pay: e PAY 345.
KEYSTROKE DISPLAY 1. Find the total hours worked by all employees: π TTL 111:36 HR MIN 2. Convert total to decimal hours (hundredths): CH 111.6 HR Rate Function The Rate function is used to multiply a numerical or time value by a per-unit rate where the results are displayed as a unitless value. sR Permanently stores a unitless value as a rate. You may clear the value by performing a “Clear All” (C x) or replace it with another value.
Scheduling – Assembly An assembly line can produce 4.7 widgets per minute. How many can it produce in a week if it runs three 40-hour shifts per week? KEYSTROKE 1. Clear calculator: oo 2. Enter hourly rate: 4•7x60= 3. Store as rate: sR 4. Find total hours: 40Hx3= 5. Find total rate: R DISPLAY 0. 282. 282.00 RATE 120:00 RATE HR MIN 33840.00 Billing A consultant who bills at a rate of $125 per hour has the following billing times for the month: • 2 Hr. 20 Min. • 35 Min. • 1 Hr. 15 Min. • 4 Hr.
3. Add 2nd value: 35m+ 2:55 HR MIN 4. Add 3rd value: 1 H 1 5 m + 4:10 HR MIN 5. Add 4th value: 4 H 3 5 m = 8:45 HR MIN 6. Multiply by temporary rate: x125R RATE 1093.75 Scheduling – Payroll Your part–time office assistant’s time card reads as follows: Day In Out Monday 3:30 PM 5:30 PM Tuesday 3:15 PM 7:00 PM Wednesday 3:30 PM 4:45 PM If he earns $6.50 per hour, find the total hours worked and total gross pay: KEYSTROKE DISPLAY 1. Clear calculator: oo 0. 2.
(Cont’d) 6. Enter Wednesday in and out times: 3:30pi IN 3:30 PM 4:45pu OUT 4:45 PM 7. Find hours worked: e EMP 1.25 HR 8. Find total hours worked: e ETTL 7. HR 9. Multiply by the rate: x6•50R RATE 45.50 Using the Timer The TimeCard Tabulator II includes a full function stopwatch/timer with buzzer and split/lap functions. The timer can count up from zero or count down from an entered time.
2. Stop and clear the timer: T STOP 0:00:07.1 HR MIN SEC o TMR 0:00:00.0 HR MIN SEC 3. Enter time and start countdown: 2 0 0 T GO 0:02:00.0 HR MIN SEC 4.Stop countdown and exit the timer: T STOP 0:01:55.0 HR MIN SEC oo 0. While the timer is counting, you will see the clock symbol flashing on the bottom left of the display. Storing Time Values KEYSTROKE DISPLAY 1. Access and start timer: T TMR 0:00:00.0 HR MIN T GO 0:00:01.6 HR MIN 2. Freeze timer display: S SPLT 0:00:05.1 HR MIN s1 M-1 0:00:05.1 HR MIN 3.
The example below uses the value stored in the previous example. If you have not already done that example, go back and complete it before performing the next example. KEYSTROKE DISPLAY 1. Recall timer value and add ten minutes: r1 M-1 0:00:05.1 HR MIN SEC + 1 0 m = 0:10:05.1 HR MIN SEC s1 M-1 0:10:05.1 HR MIN SEC o 0. 2. Recall timer value and subtract four minutes: r1 M-1 0:10:05.1 HR MIN SEC – 4 m = 0:06:05.1 HR MIN SEC s1 M-1 0:06:05.1 HR MIN SEC o 0. 3.
Split / Lap Function You can select whether the S key acts like a split function or a lap function through the preference settings. Set to the SPLIT function (default). When you press the S key, the calculator will pause the timer display, and show the amount of time elapsed from the start of the timer to the time the key was pressed. The second press returns to the counter, the third press stops it again, etc. Set to the LAP function and press the S key.
PAPERLESS TAPE FUNCTION The “Paperless Tape” feature allows the user to display the last twenty entries. While in the Paperless Tape mode, the display will look similar to this: A = Sequential number of entry (01–1st entry, 02–2nd entry, etc.) B = Math operator (+, –, x, ÷, %) C = Entered or calculated value How to use the tape KEYSTROKE DISPLAY 1. Clear calculator and enter a string of numbers: oo 0. 4H+ 4:00 HR MIN 5H+ 9:00 HR MIN 6H+ 15:00 HR MIN 7H= 22:00 HR MIN 2.
+ + + 03+ 6:00 HR MIN 04+ 7:00 HR MIN TTL= 22:00 HR MIN 4. Scroll back to the last two values using the – key: – 04+ 7:00 HR MIN – 03+ 6:00 HR MIN 5. Exit the Paperless tape and add to the string: = TTL= 22:00 HR MIN +2H= 24:00 HR MIN Note: To exit the tape mode, you can press any key besides O, + or –. When you press a key to exit the tape, the calculator will display the last value entered into the tape. If the value was = the display will show the total (TTL =).
APPENDIX Display Accuracy TimeCard Tabulator has a 10-digit internal accuracy with a 5/4 rounding technique for an accurate 8-digit display. Errors When you make an incorrect entry, or the answer is beyond the range of the calculator, it will display the word “Error.” To clear an error condition you must hit the o button. At this point you must determine what caused the error and rekey the problem. An error will also occur if you enter a mathematical impossibility such as division by zero.
Manual Reset If your calculator should ever freeze or “lock up,” press Reset - a small hole located on the back of the calculator. It is recommended that you use a straightened paperclip. Battery Information Your calculator is powered by a single 3 volt Lithium CR-2032 battery. This should last upwards of 800 hours of actual use (1 year plus for most people). Should the display become dim or erratic, replace the battery.
Warranty, Repair and Return Information Return Guidelines 1. Please read the Warranty in this User's Guide to determine if your Calculated Industries product remains under warranty before calling or returning any device for evaluation or repairs. 2. If your calculator won't turn on, check the batteries as outlined in the User's Guide. 3. If you need more assistance, please go to our website listed below. 4.
Warranty Calculated Industries (“CI”) warrants this product against defects in materials and workmanship for a period of one (1) year from the date of original consumer purchase in the U.S. If a defect exists during the warranty period, CI at its option will either repair (using new or remanufactured parts) or replace (with a new or remanufactured calculator) the product at no charge.
Repair Service – Outside U.S.A. To obtain warranty or non-warranty repair service for goods purchased outside the U.S., contact the dealer through which you initially purchased the product. If you cannot reasonably have the product repaired in your area, you may contact CI to obtain current product repair information and charges, including freight and duties.
FCC Class B This equipment has been certified to comply with the limits for a Class B calculating device, pursuant to Subpart J of Part 15 of FCC rules.al Notices LOOKING FOR NEW IDEAS Calculated Industries, a leading manufacturer of special-function calculators and digital measuring instruments, is always looking for new product ideas in these areas. If you have an idea, or a suggestion for improving this product or User's Guide, please submit your comments online at www.calculated.
Software copyrighted and licensed to Calculated Industries, Inc. by Specialty Calculator Technologies, LLC, 2007. Pocket Reference Guide copyrighted by Calculated Industries, Inc., 2007. TimeCard Tabulator™ is a trademark and Calculated Industries® is a registered trademark of Calculated Industries, Inc. ALL RIGHTS RESERVED CALCULATED INDUSTRIES® 4840 Hytech Drive Carson City, NV 89706 U.S.A. 1-800-854-8075 • Fax: 1-775-885-4949 E-mail: info@calculated.com www.calculated.com Designed in the U.S.A.
