Octopus F270 IT Octopus F200/400/650 Octopus F IP-Netpackage Octopus F470 UC Octophon F660/680 HFA key module for Octophon F660/680 Operating Instructions ==!"§==Systems=
Important information Important information Q For safety reasons, the telephone should only be supplied with power: • using the original power supply unit. Part number: C39280-Z4-C51x (x: 0=EU, 1=US, 2=UK) or • in a LAN with PoE (Power over Ethernet), which complies with the IEEE 802.3af standard. Never open the telephone or a key module. Should you encounter any problems, contact the responsible service personnel. Use only original accessories.
Important information Location of the telephone • The telephone should be operated in a controlled environment with an ambient temperature between 5°C and 40°C. • To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear. The optimum speakerphone distance is 50 cm. • Do not install the telephone in a room where large quantities of dust accumulate; this can considerably reduce the service life of the telephone.
Contents Contents Important information . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Software update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Applications available on your Octophon F660/680 phone . . . . . . . . . . . . . . . . . . . . . . .29 Application navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Telephony interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Phonebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Accepting a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Viewing and deleting a stored callback . . . . . . . . . . . . . . . . . . .
Contents Programming sensor keys . . . . . . . . . . . . . . . . . . . . . . . .79 Configuring function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Overview of functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Programming a procedure key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents More functions/services . . . . . . . . . . . . . . . . . . . . . . . . 105 Appointments function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Using timed reminders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Using team functions . . . . . . . . . . . . . . . . . . . . . . . . . . .130 Activating/deactivating a group call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Accepting a call for another member of your team. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ringing group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Uniform Call Distribution (UCD) . . . .
Contents Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 Discoverability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 Linking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 Transferring contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
General information General information About this manual This document contains general descriptions of the technical options, which may not always be available in individual cases. The respective features must therefore be individually defined in the terms of the contract. If a particular function on your phone is not available to you, this may be due to one of the following reasons: • The function is not configured for you or your telephone. Please contact your system support representative.
General information Intended use The Octophon F660/680 HFA phone is a desktop unit designed for voice transmission and for connection to the LAN. Any other use is regarded as unauthorized. Telephone type The identification details (exact product designation and serial number) of your telephone can be found on the nameplate on the underside of the base unit. Specific details concerning your communications platform can be obtained from your service technician.
Getting to know your Octophon F660/680 phone Getting to know your Octophon F660/680 phone The following sections describe the most frequently used operating elements and the displays on your Octophon F660/680 phone. Octophon F660/680 HFA user interface The diagram shows an Octophon F660 HFA, the description applies to both product variants. 9 5 2 6 1 3 7 8 4 10 1 2 3 You can make and receive calls as normal using the handset.
Getting to know your Octophon F660/680 phone Ports on the underside of the phone Keyboard Power supply unit USB port PC Network switch Headset Handset Port for key modules Octophon F660/680 HFA operating features Octophon F660/680 Display type Illuminated display Programmable sensor keys Full-duplex speakerphone function Headset Bluetooth USB master[1] 10/100 Mbps Ethernet switch Æ Page 15 Interface for key modules Web-based Management (WBM) [1] 14 Not suitable for USB hubs 680 Color TFT 660 Color
Getting to know your Octophon F660/680 phone Using network ports more efficiently Octophon F660/680 HFA has a built-in 10/100 Mbps Ethernet switch. This means that you can connect a PC to the LAN directly via the phone. Network switch Octophon F660/680 HFA PC To connect Octophon F660/680 HFA to a PC, you require only a commercial network cable (uncrossed). Using this connection option saves one network port for each switch used and requires fewer or shorter network cables when arranged correctly.
Getting to know your Octophon F660/680 phone key module for Octophon F660/680 The key module for Octophon F660/680 is a key module for mounting on the side of your telephone. It offers an additional twelve illuminated, programmable sensor keys. Like keys on the phone, these sensor keys can be programmed and used according to your needs Æ Page 20. The diagram shows an key module for Octophon F680 HFA. You can attach up to two key modules for Octophon F660/680 to your Octophon F660/ 680 HFA.
Getting to know your Octophon F660/680 phone Keys and controls Function keys Key Function when key is pressed s End (disconnect) call Æ Page 44. r Call forwarding Æ Page 47. q Start voice recognition.[1]. [1] This function is not yet available. Audio controls Audio keys Key Function when key is pressed n Activate/deactivate the loudspeaker Æ Page 41. o Activate/deactivate headset Æ Page 55. p Activate/deactivate microphone (also for speakerphone mode) Æ Page 44.
Getting to know your Octophon F660/680 phone Mode keys These sensor keys allow you to switch to the required application with the simple stroke of a key. To select a tab within an application press the relevant key repeatedly until the required tab is displayed.
Getting to know your Octophon F660/680 phone TouchGuide Before using the telephone, remove the protective covering from the TouchGuide ring surface. With this control, you can manage most of your phone’s functions, as well as its displays.
Getting to know your Octophon F660/680 phone Programmable sensor keys Your Octophon F680 HFA has nine (Octophon F660 HFA: eight) illuminated sensor keys. You can assign functions or numbers to them. Increase the number of programmable sensor keys by connecting a key module Æ Page 16.
Getting to know your Octophon F660/680 phone Keypad Text input In cases where text input is possible, you can use the keypad to input text, punctuation and special characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do this, press the numerical keys repeatedly. Example: To enter the letter "h", press the number 4 key on the keypad twice. When entering the text, all available characters for this key are displayed.
Getting to know your Octophon F660/680 phone Multi-function keys Key Function during text input * Write special characters Function when held down Turn ringtone on/off Æ Page 98. # Switch between upper and low- Turn phone lock on/off Æ Page 102. er-case text and number entry. Further options for inputting text are available using the display keyboard Æ Page 24 and the external keyboard (if available).
Getting to know your Octophon F660/680 phone Graphic display Your Octophon F660/680 HFA is equipped with a tilt-and-swivel color display Æ Page 14. Appearance You can customize your display to suit your personal requirements: • Angle the display as required Æ Page 12. • Set the contrast (Octophon F680 HFA only) Æ Page 141. • Select your preferred display design Æ Page 145. 14:27 Dialled Options g Paul, Auster FR 01/26/07123456 Received Paul, R.. Peter, A.. 10:24 Anna, S..
Getting to know your Octophon F660/680 phone Display keyboard Simple text and characters can also be entered at any time using the keypad Æ Page 21. Depending on the context, the display keyboard is displayed with different elements. Element in focus Letters, digits, punctuation or special characters Function bar Use the TouchGuide to operate the display keyboard Æ Page 19.
Getting to know your Octophon F660/680 phone Context-dependent displays Depending on the situation at hand, the graphic display on your Octophon F660/680 phone displays different content, to which you can respond intuitively. Idle mode If there are no calls taking place or settings being made, your Octophon F660/680 is in idle mode. In addition to the status bar and the programmable sensor key list, the graphic display offers a wide range of context-dependent displays.
Getting to know your Octophon F660/680 phone Telephony dialogs The dialogs in the lower area of the display prompt you to input data or provide you with information about the call states. Example: You dialed the phone number of a contact saved in the phonebook.
Getting to know your Octophon F660/680 phone Context menus If the arrow icon g appears next to a selected entry, additional menu levels or selection options are available in the form of a context menu. Navigate through these options using the TouchGuide Æ Page 19. You can set context menus to automatically close in certain situations (for example, during a connection) Æ Page 158. You can also select the display duration Æ Page 159.
Getting to know your Octophon F660/680 phone Application tab In many cases you can select further content within an application using tabs. Missed Icon Received Active tab Arrow icon: Additional tabs Additional tab Example: Press the w mode key to open the call lists Æ Page 18. Press this key repeatedly to switch between the various tabs. The icon displayed to the left of the tab indicates the application you are currently working in.
Applications available on your Octophon F660/680 phone Applications available on your Octophon F660/680 phone The following descriptions provide an overview of the various applications available on your Octophon F660/680 phone. Application navigation Activating an application You can switch to the relevant application using the mode keys Æ Page 18. Scrolling through application tabs If an application has more than one tab, you can press a mode key repeatedly to select the relevant tab Æ Page 28.
Applications available on your Octophon F660/680 phone Telephony interface Additional information is displayed in the telephony interface when your phone rings, when you dial a number or during a call, for instance. The same information is available on multi-line telephones for the selected line in the line overview. Press t to open this interface.
Applications available on your Octophon F660/680 phone Phonebooks In addition to the personal phonebook, this application contains entries from other directory services such as an LDAP corporate directory and the company’s internal phonebook. To activate a specific tab, press u repeatedly until the required tab is active.
Applications available on your Octophon F660/680 phone Personal phonebook The "Personal" tab contains your personal phonebook. You can store up to 1000 contacts in this phonebook. The entries are sorted in alphabetical order in the phonebook list and displayed with the icon for the specified default phone number.
Applications available on your Octophon F660/680 phone LDAP directory If you have access to an LDAP directory (contact the responsible service personnel), you can search contacts in a company-wide directory. Both a simple and an advanced search function are available for this in the "Corporate" tab. You can transfer any entries found to your local phonebook.
Applications available on your Octophon F660/680 phone Call lists All calls and numbers dialed on your phone are logged in chronological order in call lists. Callers with suppressed numbers cannot be saved in the call lists. The following call lists are displayed individually on separate tabs: • "Missed" tab: missed calls • "Received" tab: answered calls • "Dialled" tab: dialed numbers Callers with suppressed numbers cannot be saved in the call lists.
Applications available on your Octophon F660/680 phone Example: "Dialled" tab Additional tabs Missed Dialled Options Coco, Chanel g 12.07. 220870 (3) Selected entry with context menu Date of call Number of call attempts The following functions are available via the context menu of a selected entry: • Dial Æ Page 59 • Details Æ Page 93 • Delete Æ Page 93 Entry details Up to ten call attempts/calls can be stored under "Details" for each entry.
Applications available on your Octophon F660/680 phone Mailbox Depending on the type and configuration of your communications platform (contact the relevant service personnel), messages from services, such as, ComCenter Office Messaging System (UMS) are displayed in this application in addition to messages received.
Applications available on your Octophon F660/680 phone Menu This menu includes a configuration area for users and administrators, as well as an area for any available applications (contact service personnel). Press v to open this menu. Settings Applications XML applications[1] Service Menu User User Service Menu Audio Configuration Phone Security Network information Admin [1] Password-protected administration area Additional menu levels are available This function is not yet available.
Applications available on your Octophon F660/680 phone Settings – telephone user menu Here you can configure settings for your Octophon F660/680. Press v repeatedly until the "Settings" tab is active. Select and confirm the "User" entry using the TouchGuide Æ Page 19. If necessary, enter the user password Æ Page 97. The menu structure comprises several levels. You can also configure some of the settings using the Web interface (Æ Page 167) on your Octophon F660/680.
Applications available on your Octophon F660/680 phone Phone Adjust the display design settings and program the sensor keys on your Octophon F660/ 680. Screensaver V Adjust the settings on your telephone Æ Page 143. z Settings can also be configured via the Web interface Æ Page 169. Display V Adjust the settings on your telephone Æ Page 141. z Settings can also be configured via the Web interface Æ Page 169. Key programming V Adjust the settings on your telephone Æ Page 79.
Basic functions Step by Step Basic functions Please read the introductory chapters "Getting to know your Octophon F660/680 phone" Æ Page 13 and "Applications available on your Octophon F660/680 phone" Æ Page 29 carefully before performing any of the steps described here on your phone. Answering a call Your Octophon F660/680 phone rings with the tone signal set when an incoming call is received. The call is also visually signaled on the call display.
Basic functions Step by Step Answering a call via the loudspeaker (speakerphone mode) Suggestions for using speakerphone mode n • Tell the other party that speakerphone mode is active. • Adjust the call volume while speakerphone mode is active. • The ideal distance between the user and the phone in speakerphone mode is about 50 cm. The phone is ringing. The caller is displayed. Press the key shown. The LED lights up. or Confirm. Answer The speakerphone function is activated. if nec.
Basic functions Step by Step Switching to the handset Prerequisite: You are conducting a call in speakerphone mode. ^ Lift the handset. n The LED key goes out. Open listening People present in the room can silently monitor your call. Prerequisite: You are conducting a call via the handset. Activating n Press the key shown. The LED lights up. Deactivating n Press the lit key. The LED goes out.
Basic functions Step by Step Making calls Off-hook dialing ^ Lift the handset. j Internal calls: Enter the station number. External calls: Enter the external code and the station number. The called party does not answer or is busy \ Replace the handset. On-hook dialing j Internal calls: Enter the station number. External calls: Enter the external code and the station number. Your system may also be programmed so that you have to press the Internal key before you dial an internal number.
Basic functions Step by Step Dialing with DDS keys Prerequisite: You have saved a number on a sensor key Æ Page 83. S Press the programmable repdial key. If the required phone number is on a different level, first press the programmed sensor key to shift levels "Layer X". You can press the DDS key during a call and automatically initiate a callbackÆ Page 45. Ending a call \ Replace the handset. s Press the key shown. or n Press the key shown. Rejecting a call The phone is ringing.
Basic functions Step by Step Calling a second party (consultation) You can call a second party while a call is in progress. The first party is placed on hold. if nec. g Open the context menu Æ Page 27. Confirm. Consultation j Call the second party. Returning to the first party Confirm. Return to held call or quit and return Select and confirm the option shown. Switching to the held party (alternating) Toggle/Connect Select and confirm the option shown.
Basic functions Step by Step Transferring a call If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague. if nec. g Open the context menu Æ Page 27. Confirm. Consultation j Enter the number of the party to which you want to transfer the call. [ Announce the call, if necessary. \ Replace the handset. or Transfer Select and confirm the option shown[1].
Basic functions Step by Step Call forwarding You can immediately forward internal or external calls to different internal or external telephones (destinations). (An external destination requires special configuration in the system.
Basic functions Step by Step Select and confirm the option shown. On d Select the "Destination" entry. Confirm. j Enter the call forwarding destination number. b Select the "Options" entry. Confirm. Save & exit or h Press the key shown. Save Confirm. Deactivating using the call forwarding key r Press the key shown. The LED goes out. if nec. i Confirm.
Basic functions Step by Step Variable forwarding (menu-based configuration) Configuration via the Program/Service menu c Open the idle menu Æ Page 25. Special features must be taken into consideration if your telephone operates with Octopus F IP-Netpackage (system networking via PC network) Æ Page 136! Forwarding on Select and confirm the option shown. 1=all calls Confirm. or Select and confirm the option shown 2=external calls only or 3=internal calls only Select and confirm the option shown.
Basic functions Step by Step Call forwarding no reply (CFNR) Calls that are not answered after three rings (=default, can be adjusted by service personnel) or that are received while another call is ongoing can be automatically forwarded to a specified telephone. v Open the Program/Service menu Æ Page 37. Destinations g Confirm. CFNR on Select and confirm the option shown. if nec. If a phone number is already entered: Confirm. Change j Enter the destination phone number.
Basic functions Step by Step Call forwarding in the event of telephone failure (CFSS) If configured (consult your service personnel), you can define an internal or external call forwarding destination that activates in the event of telephone failure. v Open the Program/Service menu Æ Page 37. Destinations g Confirm. CFSS on Select and confirm the option shown. if nec. If a phone number is already entered: Confirm. Change j Enter the destination number. Confirm.
Basic functions Step by Step Call forwarding in the carrier network and forwarding multiple subscriber numbers (MSN) If this function has been configured (contact your service personnel), you can forward calls to your assigned multiple subscriber number (MSN) (DID number) directly within the carrier network. For example, you can forward your phone line to your home phone after business hours. Trunk FWD on Select and confirm the option shown.
Basic functions Step by Step Using callback You can request a callback if the station called is busy or if nobody answers. This feature saves you from having to make repeated attempts to reach the user. You receive a callback, • When the other party is no longer busy, • When the user who did not answer has conducted another call. When configured (contact your service personnel), all callback requests are automatically deleted over night.
Basic functions Step by Step Viewing and deleting a stored callback c Open the idle menu Æ Page 25. View callbacks Select and confirm the option shown[1]. Next callback Select and confirm to display additional entries. Deleting a displayed entry Confirm. Delete Ending retrieval Select and confirm the option shown. Exit or n Press the key shown. The LED goes out.
Enhanced phone functions Step by Step Enhanced phone functions Answering calls Answering a call with a headset o Prerequisite: You have connected a headset or are using a Bluetooth headset Æ Page 165. The LED flashes when a call is received. Press the key shown. or Confirm. Answer if nec. X Set the call volume. Ending a call o Press the key shown. The LED goes out. or s Press the key shown. The LED goes out. Answering a call for another phone You hear another telephone ring.
Enhanced phone functions Step by Step Using the speakerphone A colleague addresses you directly over the speaker with a speaker call. You hear a tone before the announcement. The other party’s name or station number appears on the screen. You can conduct the call with the handset or in speakerphone mode. ^ Lift the handset and answer the call. or Press the "OK" key to confirm your selection and answer the call. Mute off or n Press the key and answer the call.
Enhanced phone functions Step by Step Answering calls from the entrance telephone and opening the door If an entrance telephone has been programmed, you can use your telephone to speak to someone at the entrance telephone and to activate a door opener. If you have the proper authorization (contact your service personnel), you can activate the door opener, enabling visitors to open the door themselves by entering a 5-digit code (using a DTMF transmitter or the keypad installed).
Enhanced phone functions Step by Step Activating the door opener v Open the Program/Service menu Æ Page 37. More features g Select and confirm the option shown. Door opener on Select and confirm the option shown. j Dial the entrance telephone number. j Confirm the five-digit code to change the code. or 3=change password Select the displayed function and press the "OK" dialog key to change the code. 1=enable with ring Select and confirm the option shown.
Enhanced phone functions Step by Step Making calls Redialing from a call list For information about the call lists as well as sample entries, refer to Æ Page 34. w Press the key until the call list you want is active. Niels, Bohr g Select and confirm the entry you want. The phone number is dialed immediately. 18.10. or g Open the context menu. Confirm. The phone number is dialed. Dial or g Open the context menu. Select and confirm the option shown. Details g Open the context menu. Confirm.
Enhanced phone functions Step by Step Calling a contact from a group u Press the key shown until the "Personal" tab is active. Options g Select and confirm the option shown. g Open the context menu. Groups Select and confirm the option shown. VIP g Select the required group. g Open the context menu. View Niels, Bohr g Confirm. Select group member. i Confirm. The phone number defined as the default number (Æ Page 87) is dialed. or g Open the context menu.
Enhanced phone functions Step by Step Using a system phonebook For information about the system phonebook, see Æ Page 33. u Press the key shown until the "System" tab is active. or c Open the idle menu Æ Page 25. Select and confirm the option shown. Directory if nec. If the system phonebook contains multiple directories: Confirm. 1=internal Search for a contact Æ Page 31 or Select with the TouchGuide. Marie, Curie g i Confirm. The phone number is dialed immediately. or g Open the context menu.
Enhanced phone functions Step by Step Making calls using system speed-dial numbers Prerequisite: You know the system speed-dial numbers (consult your service personnel). v Open the Program/Service menu Æ Page 37. Use speed dialing Select and confirm the option shown[1]. j Enter a three-digit speed-dial number. if nec. Suffix-dialing j If necessary, you can suffix-dial additional digits (for example, the user’s extension) at the end of the saved station number.
Enhanced phone functions Step by Step Dialing with speed-dial keys Prerequisite: You have configured speed-dial keys Æ Page 63. v Open the Program/Service menu Æ Page 37. Select and confirm the option shown. Use speed dialing * Press the key shown. j Press the required speed-dial key. Configure a speed-dial key You can program the keys 0 to 9 with ten frequently used phone numbers. v Open the Program/Service menu Æ Page 37. Destinations g Confirm.
Enhanced phone functions Step by Step Talking to your colleague with a speaker call You can make a loudspeaker announcement through a loudspeaker if connected (ask your service personnel), or to an internal user with a system telephone without any action on their part. v Open the Program/Service menu Æ Page 37. Calls g Select and confirm the option shown. Speaker call Select and confirm the option shown[1]. j Enter the station number. Responding to a speaker call Æ Page 56.
Enhanced phone functions Step by Step Automatic connection setup/hotline If this function is configured (contact your service personnel), the system automatically sets up a connection to a preset internal or external destination. ^ Lift the handset. Depending on the setting, the connection is either set up immediately or only after a preset period of time ( hotline after a timeout). Reserving a trunk If configured (ask your service personnel), you can reserve an occupied trunk for yourself.
Enhanced phone functions Step by Step Assigning a station number v If this function has been configured (contact your service personnel), you can selectively assign a specific number (DID number) to your telephone before making an external call. The assigned number then appears on the called party’s display. Open the Program/Service menu Æ Page 37. Calls g Select and confirm the option shown. Temporary MSN Select and confirm the option shown. j Enter the DID number you wish to use.
Enhanced phone functions Step by Step During a call Using call waiting (second call) You can be reached by a caller even if you are already conducting a call. The call waiting tone signals a second call. You can ignore or accept the second call. When you accept the waiting call, you can either end the first call or place it on hold and resume the call later on. You can block the second call or the signal tone (Æ Page 68).
Enhanced phone functions Step by Step Preventing and allowing a second call (call waiting) If this function has been configured (ask your service personnel), you can prevent or allow a second call Æ Page 67 from being signaled by automatic camp-on during an ongoing call. v Open the Program/Service menu Æ Page 37. Select and confirm the option shown[1], Call wait.trm.off or Call wait.term.on select and confirm the option shown.
Enhanced phone functions Step by Step Parking a call You can park up to ten calls, either internal, external, or both. Parked calls can be displayed on and picked up from another telephone. This feature is useful if you want to continue a call at another phone. Prerequisite: You are conducting a call. v Open the Program/Service menu Æ Page 37. Calls g Select and confirm the option shown. Park a call Select and confirm the option shown. 0 ...
Enhanced phone functions Step by Step Placing an external call on hold If you have programmed a hold key on your phone Æ Page 79, you can put external calls on hold. Then all other stations can accept the call on the assigned trunk. S Press the "Hold" key. The message of the relevant trunk appears (e.g. 801) and note the trunk number. If available, the LED of the assigned trunk key flashes slowly. Held on line: 801 if nec. \ or s Replace the handset or press the key shown.
Enhanced phone functions Step by Step Conducting a conference In a conference call, you can talk to as many as four other parties at the same time. These may be internal or external users. You can only add parties to or remove them from a conference if you initiated the conference. [ You are conducting a call. if nec. g Open the context menu Æ Page 27. Start conference Select and confirm the option shown. j Call a third party. if nec. If the third party does not answer: Return to held call Confirm.
Enhanced phone functions Step by Step Ending a conference g Open the context menu Æ Page 27. Select and confirm the option shown. End conference or \ Replace the handset, if this feature is configured (contact your service personnel). Removing the ISDN central office party from the conference W Select a station. g Open the context menu Æ Page 27. Select and confirm the option shown. Drop last conf. party Leaving a conference g Open the context menu Æ Page 27. Select and confirm the option shown.
Enhanced phone functions Step by Step Activating tone dialing/DTMF suffix-dialing You can transmit dual-tone multifrequency (DTMF) signals to control devices such as an answering machine or automatic information system. v Open the Program/Service menu Æ Page 37. Calls g Select and confirm the option shown. DTMF dialing Select and confirm the option shown. j You can use the keys 0 through 9, ) and ( to transmit DTMF signals. Ending the call also deactivates DTMF suffix dialing.
Enhanced phone functions Step by Step Recording a call If configured (contact your service personnel), you can record an ongoing call. Prerequisite: You are on a call, the "Recording" key is configured Æ Page 79. S Press the "Recording" key. The LED lights up. You and the other party hear an acoustic announcement, indicating that recording has started, and an acoustic signal is emitted approx. every 15 seconds during the entire recording session.
Enhanced phone functions Step by Step Transferring a call after a speaker call announcement in a group If this function has been configured (contact your service personnel), you can use a speaker call (announcement, Æ Page 130) to announce a call in progress to a group of users Æ Page 64. After a member of the group has accepted the call request, you can transfer the waiting party. Prerequisite: You are conducting a call. Confirm. The other party is placed on hold.
Enhanced phone functions Step by Step Trunk flash To activate ISDN-type services and features through the network carrier’s analog trunks or those of other communications platforms (such as "consultation hold"), you must send a signal to the trunks before dialing the service code or telephone number. Prerequisite: You have set up an external connection. v Open the Program/Service menu Æ Page 37. Calls g Select and confirm the option shown. Trunk flash Select and confirm the option shown[1].
Enhanced phone functions Step by Step If you cannot reach a destination Call waiting (camp-on) Prerequisite: You have dialed an internal number and hear a busy signal. It is important that you reach the called party. Camp-on Wait (approx. 5 seconds) until "Camp-on" appears on the display and the busy tone is followed by the ring tone. The called party can then respond Æ Page 67. The called party can prevent automatic call waiting Æ Page 68.
Enhanced phone functions Step by Step Using night answer When night answer mode is active, for example during a lunch break or after office hours, all external calls are immediately forwarded to a specific internal telephone (night station). The night station can be defined by service personnel ( standard night answer service) or by you ( temporary night answer service). Activating Night answer on Select and confirm the option shown.
Programming sensor keys Step by Step Programming sensor keys You can program frequently used functions, phone numbers or procedures on your Octophon F660/680 HFA’s sensor keys. Configuring function keys See also Æ Page 20. Example: Programming the Shift key S Press and hold the required sensor key. Assign functionality Confirm. Change key Confirm. A list of all available functions is displayed, see the overview Æ Page 80. More features g Select and confirm the option shown. Shift Key Confirm.
Programming sensor keys Step by Step Overview of functions The functions are split into the following menus: • Destinations • Feature Settings • PIN and Authorization • Calls • More features The available functions depend on your configuration. If a function is missing, contact your service personnel.
Programming sensor keys Step by Step Call forwarding, Forward Line: T Flashing slowly - your line is a call forwarding destination. Fax details: S No fax received or no message on the answering machine. R Fax received or message on the answering machine. View number of calls: S No waiting callers. T Flashing quickly - callers waiting (certain number is exceeded). Flashing quickly - callers waiting (certain number is reached). Data I/O Service: S No connection to an application.
Programming sensor keys Step by Step Programming a procedure key Numbers and functions which require further input, i.e. which contain several operating steps, can be saved on a key on your telephone. S Press and hold the required sensor key. Assign functionality Select and confirm the option shown. Change key Confirm. More features g Select and confirm the option shown. Procedure key Confirm. j Enter procedure. Example: *67 Code for associated dialing.
Programming sensor keys Step by Step Configuring repdial keys You can also program internal and external station numbers on the second level. The LED function is not available for internal station numbers on the second level. To program the second level, you must program a "Shift" key Æ Page 79. See also Æ Page 20. You can program repdial keys in two ways: • ”Configuring via a sensor key” Æ Page 83 • ”Configuring using the Program/Service menu” Æ Page 84 Configuring via a sensor key if nec.
Programming sensor keys Step by Step Configuring using the Program/Service menu v Open the Program/Service menu Æ Page 37. Select and confirm the option shown. Prog. feature key S Press the required sensor key. If the key is already in use, the programmed phone number appears on the screen. Confirm. Change key if nec. Select and confirm to save the phone number on the second level. +=Next layer Destinations Confirm. g Confirm. Repdial key j Enter the station number.
Programming sensor keys Step by Step Changing the label The label set when a repdial key was programmed can also be subsequently changed. Changing the label v Open the Program/Service menu Æ Page 37. Select and confirm the option shown. Prog. feature key S Press the required sensor key. The seizure is displayed on the screen. Confirm. Change key if nec. +=Next layer Select and confirm to make the change on the second level. Key label Select and confirm the option shown. change Confirm.
Phonebooks and call lists Step by Step Phonebooks and call lists Personal phonebook For a detailed description of this function, see Æ Page 31. Creating a new contact u Press the key until the "Personal" tab is active. Options g Confirm. New contact Confirm. The form for entering contact data opens. Confirm. Last name j Enter and confirm text Æ Page 24. Select and confirm the option shown. Business 1 j Enter and confirm the phone number Æ Page 21. if nec. e Select and fill out additional fields.
Phonebooks and call lists Step by Step Defining the default number If you have multiple numbers saved for a contact, you can define the default number here that should be used when dialing directly using the phonebook Æ Page 59. u Press the key until the "Personal" tab is active. Select a contact. Niels, Bohr g g Open the context menu. Select and confirm the option shown. Details Select the "Default No." entry. Business 1 The phone displays the current setting. Confirm.
Phonebooks and call lists Step by Step or h Press the key shown. Confirm. Save Changing contact data u Press the key until the "Personal" tab is active. Select a contact. Niels, Bohr g g Open the context menu. Select and confirm the option shown. Details e Select the required field. if nec. h Delete existing text. j Enter and confirm the new text Æ Page 24. if nec. e Select and edit additional fields. b Select the "Options" entry. Select and confirm the option shown.
Phonebooks and call lists Step by Step Managing the phonebook Defining the contact display format u Press the key until the "Personal" tab is active. Options g Confirm. Display Select and confirm the option shown in the context menu. e Select and confirm the display format. Example Miller, Peter Peter Miller Miller, P P Miller Option Lastname, Firstname Firstname Lastname Lastname, F F Lastname h Press the key shown. The display format is changed immediately.
Phonebooks and call lists Step by Step Managing groups Creating a group u Press the key until the "Personal" tab is active. Options g Confirm. Groups Select and confirm the option shown in the context menu. Options g Confirm. New group Confirm the option shown in the context menu. Select the "Group name" entry. Confirm. j Give the group a name Æ Page 24. b Select the "Options" entry. Select and confirm the option shown. Save & exit or h Press the key shown. Save Confirm.
Phonebooks and call lists Step by Step or h Press the key shown. Confirm. Save Deleting a contact from a group u Press the key until the "Personal" tab is active. Select a contact. Niels, Bohr g g Open the context menu. Select and confirm the option shown. Details Select the "Groups" entry. VIP g Confirm. No group Select and confirm the option shown in the context menu. b Select the "Options" entry. Select and confirm the option shown. Save & exit or h Press the key shown. Save Confirm.
Phonebooks and call lists Step by Step LDAP database For a detailed description of this function, see Æ Page 33. Finding an LDAP entry u Press the key shown until the "Corporate" tab is active. Options g Confirm. Find Confirm the option shown in the context menu. Scroll to the required search field (for example, "First name"). Confirm. j Enter search text Æ Page 24. b Select the "Options" entry. Find Confirm. Find Confirm the option shown in the context menu.
Phonebooks and call lists Step by Step Call lists For a detailed description of this function, see Æ Page 34. View details w Press the key until the call list you want is active. Niels, Bohr 18.10. Select the entry you want. g Open the context menu Æ Page 27. Select and confirm the option shown. Details For illustrated examples and descriptions of the displayed information, refer to Æ Page 35. Deleting entries Deleting an individual entry w Press the key until the call list you want is active.
Displaying and assigning call charges Step by Step Displaying and assigning call charges Displaying call charges For the current call Call charges are shown by default on the display when a call ends. If you want to display call charges as they occur during a chargeable call, your service personnel must request this option from the network operator. Call charge display must be requested from the network operator and configured by the relevant service personnel.
Displaying and assigning call charges Step by Step Displaying call charges for another telephone If configured (contact your service personnel), you can also display and print chargeable calls for another phone (for instance. for a pay phone). Prerequisite: You have programmed the function "Show call charges" on a key Æ Page 79. The LED lights up to indicate that a you have conducted a chargeable call since the last time you viewed the charges. S Press the "Call Charges" key.
Displaying and assigning call charges Step by Step Dialing with call charge assignment You can assign external calls to certain projects. Prerequisite: Your service personnel have defined account codes for you. v Open the Program/Service menu Æ Page 37. Calls g Select and confirm the option shown. Account code Select and confirm the option shown. j Enter the account code. if nec. # Press the key shown, or #=Save Confirm.
Privacy/security Step by Step Privacy/security User password The user password protects access to the user menu Æ Page 37. The preset password "000000" is a blank password, that is, the "User" menu is freely accessible. z You can also configure this setting via the Web interface Æ Page 169. v Press the key shown until the "Settings" tab is active. Confirm. User j Enter and confirm the user password Æ Page 21. Select and confirm the option shown. Security Select the "User password" entry. Confirm.
Privacy/security Step by Step Turning ringer cutoff on and off If you do not wish to take calls, you can activate the ringer cutoff function. Calls are only identified by one ring signal, an indication on the display, and a key which has been programmed to flash (such as a trunk key). Activating c Open the idle menu Æ Page 25. Ringer cutoff on Select and confirm the option shown[1]. Deactivating c Open the idle menu Æ Page 25. Ringer cutoff off Confirm.
Privacy/security Step by Step Do not disturb If you do not wish to take calls, you can activate do not disturb. Internal callers hear the busy tone, external callers are connected to another phone, which you can specify (contact your service personnel). In multi-line telephones, "Do not disturb" can only be used for the primary line Æ Page 121. Activating c Open the idle menu Æ Page 25. DND on Select and confirm the option shown. The DND icon appears on the status bar Æ Page 23.
Privacy/security Step by Step Monitoring a room You can use a phone to monitor a room. This function must be enabled on the monitoring phone. When you call this phone, you can immediately hear what is happening in that room. Activating the telephone to be monitored v Open the Program/Service menu Æ Page 37. Select and confirm the option shown. Room monitor You can either leave the telephone in speakerphone mode or lift the handset and leave it directed towards the noise source.
Privacy/security Step by Step Trace call: identifying anonymous callers You can identify malicious external callers. You can record the caller’s phone number during a call or up to 30 seconds after a call. In this case, you should not hang up. v Open the Program/Service menu Æ Page 37. Trace call Select and confirm the option shown. If the trace is successful, the transmitted data is stored by your network operator. Contact your service personnel.
Privacy/security Step by Step Locking the telephone to prevent unauthorized use You can prevent unauthorized parties from using your phone during your absence. Locking the phone c Open the idle menu Æ Page 25. Select and confirm the option shown. Lock phone or # Press the key shown. j Enter code (telephone lock) Æ Page 104. The padlock icon appears on the status bar Æ Page 23. Unlocking the phone c Open the idle menu Æ Page 25. Select and confirm the option shown.
Privacy/security Step by Step Locking another telephone to prevent unauthorized use If configured (contact your service personnel), you can lock and unlock other telephones against unauthorized access. If a phone user locks his or her phone and forgets the personal lock code, you can use this function to unlock the phone. v Open the Program/Service menu Æ Page 37. Confirm[1]. Lock all phones j Enter the internal station number of the phone you wish to lock/unlock. Confirm.
Privacy/security Step by Step Saving your PIN Enter the lock code to use the functions • for locking the phone Æ Page 102 • for using another telephone like your own Æ Page 110 You can change this lock code on your own. If you forget your code, contact your service personnel to have the default code restored. The default code is "00000". v Open the Program/Service menu Æ Page 37. PIN and Authorization g Select and confirm the option shown. Change PIN Select and confirm the option shown[1].
More functions/services Step by Step More functions/services Appointments function You can program your telephone to send you a timed reminder call. You must save the relevant time of the call for this. You can enter a single appointment that will take place in the next twenty-four hours or you can enter a daily recurring appointment. Saving appointments v Open the Program/Service menu Æ Page 37. Select and confirm the option shown. Timed reminder on j Enter a 4-digit time, such as 0905 for 9.05 (= 9.
More functions/services Step by Step Using timed reminders Prerequisite: You have saved a reminder Æ Page 105. The saved time arrives. The phone is ringing. The appointment time is displayed. Reminder at 1200 n Press key twice. or ^ \ Lift the handset and replace it again. If you do not answer the timed reminder, it is repeated five times and then deleted.
More functions/services Step by Step Sending a message You can send short text messages to individual stations or groups of stations with system telephones. Creating and sending a message c Open the idle menu Æ Page 25. or [ Open the context menu during a call select and confirm the option shown. Send message j Enter the internal station number of the recipient or group. Select predefined text (can be changed by service personnel) and confirm. 0=Please callback or 0...9 Enter the code.
More functions/services Step by Step Viewing and editing incoming messages Pay attention to the notes on Æ Page 36. x The LED lights up. Press the key shown. or View messages Confirm. The sender’s caller ID appears on the display. Message sent Confirm. The text message appears on the display. Viewing the transmission time Time/date sent Confirm. Calling the sender Call sender Select and confirm the option shown. Deleting messages Delete 108 Select and confirm the option shown.
More functions/services Step by Step Leaving an advisory message You can leave messages/advisory messages on your phone’s display for internal callers that wish to contact you in your absence. When you receive a call, the message appears on the caller’s display. c Open the idle menu Æ Page 25. Advisory msg. on Select and confirm the option shown. 0=Will return at: Select predefined text (can be changed by service personnel) and confirm. or 0...9 Enter the code directly.
More functions/services Step by Step Displaying the number of waiting calls/ overload display R You can show the number of external waiting calls on the display by pressing the "View number of calls" key Æ Page 79. Press the " Calls in Q" key. S If the number of waiting calls exceeds a preset limit while you are engaged in another call (overload), the LED on the key lights up. Contact your service personnel to find out the waiting call limit. LED off: There are no waiting calls.
More functions/services Step by Step Using another phone like your own for extended periods (mobility) If configured, you can use any Octophon F660/680 like your own phone. Your phone number is transferred along with all settings (for example, programmed keys). Prerequisite: You received a mobile phone number and, where applicable, a password (consult your service personnel). v Open the Program/Service menu Æ Page 37. Select and confirm the option shown. Mobile Logon j Enter the mobile phone number.
More functions/services Step by Step Fax details and message on answering machine If a fax or answering machine is connected to your system and you have assigned the "Fax details" function to a programmable key Æ Page 79, the key lights up when a fax or a message has been received. Deactivating signaling R Press the flashing key "Fax service". The LED goes out. Resetting services and functions (system-wide cancellation for a telephone) A general reset procedure is available for initiated functions.
More functions/services Step by Step Activating functions for another telephone If configured (contact your service personnel), you can activate and deactivate the following functions for other phones (associated service): • Do not disturb, code: *97/#97 Æ Page 99 • Call forwarding, code: *11, *12, *13/#1 Æ Page 49 • Lock and unlock phone, code *66/#66 Æ Page 102 • Ringing group, code *81/#81 Æ Page 130 • Leave an advisory message, code *69/#69 Æ Page 107 • Group call, code *85/#85 Æ Page 130 • Reset serv
More functions/services Step by Step Using system functions from outside DISA (direct inward system access) If configured (contact your service personnel), you can use an external phone like an internal station to set up an outgoing external connection via the system.
More functions/services Step by Step or j Dial the external number. You can only perform one function/establish one outgoing connection at a time. The connection is cleared as soon as the function is successfully activated. In the case of an external call, the connection is cleared as soon as one of the call partners hangs up.
More functions/services Step by Step Using functions in ISDN via code dialing (keypad dialing) If authorized (contact your service personnel), you can access ISDN functions in some regions using codes. v Open the Program/Service menu Æ Page 37. Keypad dialing Select and confirm the option shown. j Enter the required trunk number (contact your service personnel). j Entering a code for required ISDN function (contact your service personnel).
More functions/services Step by Step Controlling connected computers or programs running on them/ telephone data services If this function has been configured (contact your service personnel), you can control connected computers or programs running on them, such as hotel services or information systems, from your telephone. Prerequisite: You have set up a connection. v Open the Program/Service menu Æ Page 37. Confirm. Tel. data service For entering data, you are guided by the connected computer.
More functions/services Step by Step Communicating with PC applications over a CSTA interface If configured (contact your service personnel), you can use your phone to communicate with PC applications (CSTA = Computer Supported Telecommunications Applications). You send information to the application and receive information from the application, for example, via your phone display. S Press the "Data I/O" key, key programming Æ Page 79. j Enter the three-digit ID for the application you wish to control.
More functions/services Step by Step Controlling relays If this function has been configured (contact your service personnel), you can use up to four relays to enable/disable different devices (such as a door opener). Depending on how you program the relays, you can activate and deactivate them manually them or configure them to activate and deactivate automatically (after timeout).
More functions/services Step by Step Radio paging If radio paging equipment (PSE) is connected to your system (contact your service personnel), you can locate people via their pocket receivers. Pocket receivers signal a call request to the person you want to page. This person can then answer the page at the nearest phone.
Making calls in the team/executive/secretary configuration Step by Step Making calls in the team/executive/ secretary configuration If configured (consult your service personnel), you belong to a team of subscribers with multiple lines (multi-line Æ Page 12). Your phone features trunk keys (MULAP keys) Æ Page 122. Lines A distinction is made between primary and secondary lines. Each of these line types can be used on a private or shared basis Æ Page 121.
Making calls in the team/executive/secretary configuration Step by Step Line seizure Line seizure must be configured (consult your service personnel). If automatic line seizure is configured, a trunk is automatically assigned when you lift the handset or press the trunk key. Trunk keys The programmable sensor keys on multi-line phones function as trunk keys.
Making calls in the team/executive/secretary configuration Step by Step Answering calls with the trunk keys Prerequisite: You can see an incoming call on a trunk. if nec. T Press the trunk key that is flashing quickly. (only if Prime Line Æ Page 122 is not active). ^ Lift the handset. or Speakerphone mode. Dialing with trunk keys if nec. S Select a line (only if Prime Line Æ Page 122 is not active). j Enter the station number. ^ Lift the handset. or Speakerphone mode.
Making calls in the team/executive/secretary configuration Step by Step Making calls on multiple lines alternately Prerequisite: You are conducting a call via one of your group’s trunks. Another trunk key is flashing. T Press the flashing trunk key. The first call party is on hold on the other trunk. T Press the trunk key flashing slowly. The second call party is on hold. You can switch between lines as often as you wish. Press the trunk key flashing slowly each time.
Making calls in the team/executive/secretary configuration Step by Step Direct station selection key Your phone features a programmable sensor key configured for direct station selection for every team member. Meaning of LED displays on DSS keys LED S T Flashing[1] Off R On [1] Meaning of function key Team party not on a call. Quickly: I am being called, please accept. Slowly: Another party is being called and has not yet answered. Team party is on a call or has activated DND.
Making calls in the team/executive/secretary configuration Step by Step Transferring a call in progress S Press the DSS key and announce the call if necessary. \ Replace the handset. or s Press the key shown. Accepting a call for another team member T Press the flashing DSS key or trunk key. ^ Lift the handset. or Speakerphone mode.
Making calls in the team/executive/secretary configuration Step by Step Forwarding calls on trunks You can immediately forward internal or external calls to different internal or external telephones (destinations). (External destinations require special configuration in the system). Activating call forwarding for one trunk activates the function for all trunk keys assigned to this trunk in your group. v Open the Program/Service menu Æ Page 37. Select and confirm the option shown.
Making calls in the team/executive/secretary configuration Step by Step Deactivating call forwarding v Open the Program/Service menu Æ Page 37. Select and confirm the option shown. Forward Line: Off S Press the required trunk key. or j Enter the required trunk number. or R If available, press the "CFW MULAP" key. If you have activated call forwarding for a trunk, a special dial tone sounds when the line is seized.
Making calls in the team/executive/secretary configuration Step by Step Transferring calls directly to the executive phone Normally, all calls for the executive are audibly signaled only by the secretary phone. You can set audible signaling so calls are signaled only by the executive phone or by a second phone assigned to it. Prerequisite: On your phone there is a sensor key programmed with the function "Ring Transfer". The default label is "Ring xfer".
Using team functions Step by Step Using team functions If configured (consult your service personnel), your telephone is part of a team. The team consists of internal phones that are able to use certain functions. Activating/deactivating a group call If configured (consult your service personnel), you belong to one or more groups of stations, which can be reached via hunt group or group call station numbers.
Using team functions Step by Step You belong to multiple groups or to one group with trunk keys (including executive/secretary configuration) c Open the idle menu Æ Page 25. Select and confirm the option shown[1], Leave group or select and confirm the option shown. Join group S or R Press the "Hunt group". If an "X" appears between group/trunk number (such as 301) and group name, the audible tone is active for this group or trunk.
Using team functions Step by Step Accepting a call for another member of your team You can use your own telephone to accept calls for other telephones in your team, even while engaged in an ongoing call. To do this, contact your service personnel to find out if a pickup group has been configured. Prerequisite: Your telephone rings briefly. "Call for:" appears on the upper display line with the station number/name of the originator; the station number/name of the caller appears on the lower line.
Using team functions Step by Step Uniform Call Distribution (UCD) If configured (consult your service personnel), you may belong to a group of stations (agents), to which calls are distributed. An incoming call is always assigned to the agent idle the longest. Logging on and off at the beginning and end of your shift v Open the Program/Service menu Æ Page 37. Destinations Confirm. g UCD g Select and confirm the option shown[1]. Log on Confirm, or select and confirm the option shown.
Using team functions Step by Step Requesting and activating a work time You can request/activate work time to ensure you have enough time to wrap up the last call. Your phone is excluded from call distribution for a set period or until you log back on. v Open the Program/Service menu Æ Page 37. Destinations Confirm. g UCD g Select and confirm the option shown[1]. Work on Confirm, or select and confirm the option shown.
Special functions in the LAN (PC network) Step by Step Special functions in the LAN (PC network) If your telephone is operating in a Octopus F IP-Netpackage environment, multiple Octopus F270 IT/Octopus F200/400/650 systems are interconnected via a LAN (Local Area Network, such as a proprietary PC network). You are conducting a call via the LAN (PC network). In this instance, you must note certain particularities for some functions. These are described in this section.
Special functions in the LAN (PC network) Step by Step Setting up "follow me" call forwarding You can activate/deactivate call forwarding Octopus F IP-Netpackage for your phone from other phones in the Æ Page 49 environment. c Open the idle menu Æ Page 25. Select and confirm the option shown. DISA intern j (DISA) station number of your Octopus F270 IT/Octopus F200/400/ 650. i or # Confirm your entry. j Enter the (DISA) station number of your phone. i or # Confirm your entry.
Special functions in the LAN (PC network) Step by Step Using night answer If authorized (contact your service personnel), you can define telephones in other Octopus F270 IT/Octopus F200/400/650 communications platforms as the night answer Æ Page 78. c Open the idle menu Æ Page 25. DISA intern Select and confirm the option shown. j Enter the (DISA) station number of the Octopus F270 IT/ Octopus F200/400/650 where the night answer phone is connected. i or # Confirm your entry.
Special functions in the LAN (PC network) Step by Step Ringing group You can have calls for your telephone signaled audibly at external telephones or at telephones in other Octopus F270 IT/ Octopus F200/400/650 communications platforms Æ Page 130. Saving, displaying, and deleting telephones for the ringing group v Open the Program/Service menu Æ Page 37. Destinations Confirm. g Ringing group on Select and confirm the option shown.
Special functions in the LAN (PC network) Step by Step Controlling relays (not in Octopus F270 IT) If this feature is configured (contact your service personnel), you can also control relays Æ Page 119 in other Octopus F200/400/650 communications platforms. c Open the idle menu Æ Page 25. Select and confirm the option shown. DISA intern j Enter the (DISA) station number of the Octopus F200/400/650, where you wish to control the relay. i or # Confirm your entry.
Special functions in the LAN (PC network) Step by Step Opening a door If configured (contact your service personnel), you can also activate the door opener Æ Page 57 in other Octopus F270 IT/ Octopus F200/400/650 communications platforms. c Open the idle menu Æ Page 25. DISA intern Select and confirm the option shown. j Enter the (DISA) station number of the Octopus F270 ITOctopus F200/400/650/, where you wish to control the relay. i or # Confirm your entry.
Individual phone configuration Step by Step Individual phone configuration Adjusting display settings Adjusting the display to a comfortable reading angle You can swivel the display unit. Adjust the display unit so that you can clearly read the screen. Setting contrast z You can adjust the display contrast on Octophon F680 to suit the lighting conditions in your work environment. You can also make this setting via the Web interface (Æ Page 169). v Press the key shown until the "Settings" tab is active.
Individual phone configuration Step by Step Duration for idle mode Set the duration for which the Octophon F660/680 should be idle before automatically switching to idle mode. z You can also configure this setting via the Web interface Æ Page 169. v Press the key shown until the "Settings" tab is active. Confirm. User if nec. j Enter and confirm the user password. Phone Select and confirm the option shown. Display Select and confirm the option shown. Select the "Inactivity delay (mins)" entry.
Individual phone configuration Step by Step Screensaver Activate a screensaver for the telephone idle state. z You can also configure this setting via the Web interface Æ Page 169. Activating the screensaver Prerequisite: Your service personnel have loaded pictures to the Octophon F660/680. v Press the key shown until the "Settings" tab is active. Confirm. User if nec. j Enter and confirm the user password. Phone Select and confirm the option shown. Screensaver Select and confirm the option shown.
Individual phone configuration Step by Step Screensaver fade-in time Set the speed at which the screensaver images change here (5 - 60 seconds). v Press the key shown until the "Settings" tab is active. Confirm. User if nec. j Enter and confirm the user password. Phone Select and confirm the option shown. Screensaver Select and confirm the option shown. Select the "Transition delay (secs)" entry. 10 g The phone displays the current setting. Confirm.
Individual phone configuration Step by Step Color scheme Select your preferred appearance for the menu display here. For sample display themes, see Æ Page 23. z You can also configure this setting via the Web interface Æ Page 169. v Press the key shown until the "Settings" tab is active. Confirm. User if nec. j Enter and confirm the user password. Phone Select and confirm the option shown. Display Select and confirm the option shown. Select the "Set skin" entry.
Individual phone configuration Step by Step Changing lamp brightness for TouchSlider Adjust the brightness of the TouchSlider Æ Page 17 by choosing one of the six settings available. z You can also configure this setting via the Web interface Æ Page 169. v Press the key shown until the "Settings" tab is active. Confirm. User if nec. j Enter and confirm the user password. Phone Select and confirm the option shown. Display Select and confirm the option shown. Select the "Slider brightness" entry.
Individual phone configuration Step by Step Adjusting displays on the key module for Octophon F660/680 If you have connected an key module for Octophon F660/680, you can adjust the key label contrast to suit your ambient lighting. z You can also configure this setting via the Web interface Æ Page 169. v Press the key shown until the "Settings" tab is active. Confirm. User if nec. j Enter and confirm the user password. Phone Select and confirm the option shown.
Individual phone configuration Step by Step Adjusting audio settings Optimize the audio settings on your Octophon F660/680 for your environment and according to your personal requirements. Volumes Use the TouchSlider to adjust the current volume settings Æ Page 17. v You can preset different volumes for the following microphones and signals in eight levels: • Loudspeaker • Ringer • Handset • Headset • Handsfree • Rollover • Warning tone Press the key shown until the "Settings" tab is active. Confirm.
Individual phone configuration Step by Step Room character Configuring the appropriate acoustic settings for your environment: • Normal • Echoing • Muffled z You can also configure this setting via the Web interface Æ Page 169. v Press the key shown until the "Settings" tab is active. Confirm. User if nec. j Enter and confirm the user password. Audio Select and confirm the option shown. Settings Select and confirm the option shown. Select the "Room character" entry.
Individual phone configuration Step by Step Ringer file Select your preferred ringtone from the available audio files. To upload your own files in ".mp3" or ".wav" format, please contact your service personnel. z You can also configure this setting via the Web interface Æ Page 169. v Press the key shown until the "Settings" tab is active. Confirm. User if nec. j Enter and confirm the user password. Audio Select and confirm the option shown. Settings Select the "Ringer file" entry.
Individual phone configuration Step by Step Activating/deactivating the ringer * You can see whether the function is activated or deactivated from the corresponding icon in the status bar on the display Æ Page 23. Hold down the key shown. Adjusting the volume during a call [ You are conducting a call. X Set the volume using the TouchSlider Æ Page 17. Language for system functions v Open the Program/Service menu Æ Page 37. More features g Select and confirm the option shown. Select language Confirm.
Individual phone configuration Step by Step Configuring Bluetooth Bluetooth is only available on Octophon F660/680 HFA when the function is activated by your service personnel. You can use the following description to prepare your Octophon F660/680 HFA for Bluetooth connection with another Bluetooth device. For a brief explanation of function and key terms, see Æ Page 162. For sample applications, see Æ Page 163. Bluetooth settings z You can also configure this setting via the Web interface Æ Page 169.
Individual phone configuration Step by Step Discoverability Set whether your Octophon F660/680 should be discoverable for other Bluetooth devices. For more information, see Æ Page 162. Prerequisite: The "Bluetooth settings" page opens Æ Page 152. Select the "Discoverable" entry. No g The phone displays the current setting. Confirm. Yes Confirm the option shown in the context menu. Bluetooth name Here you can determine which name your Octophon F660/680 should use to register at other Bluetooth devices.
Individual phone configuration Step by Step PIN The PIN contains at least four alphanumeric characters. Prerequisite: The "Bluetooth settings" page opens Æ Page 152. Select the "Pairing password" entry. The phone displays the current setting. Confirm. **** if nec. h Delete current entry. j Enter and confirm the PIN. b Select the "Options" entry. Select and confirm the option shown. Save & exit or h Press the key shown. Confirm.
Individual phone configuration Step by Step Managing Bluetooth devices Linking manager list Once you have scanned the area for Bluetooth-enabled devices, you can link your Octophon F660/680 to another device Æ Page 162. Once linked, these devices are added to the list. Black list Once you have scanned the area for Bluetooth-enabled devices, you can add Bluetooth-enabled devices that you do not wish to connect to your Octophon F660/680 to this list.
Individual phone configuration Step by Step For the linking manager list only j Enter and confirm the agreed PIN Æ Page 154. If the linking request is confirmed on the corresponding Bluetooth device and the password entered, the link is performed and the device is permanently entered in the list. Open the list Prerequisite: The linking manager list or the black list contains entries Æ Page 155. v Press the key shown until the "Settings" tab is active. Select and confirm the option shown. User if nec.
Individual phone configuration Step by Step Change an entry name A Bluetooth device is entered in the list with the name set in the device. This is often the device type. You can change this name. Open the required list Æ Page 156. XYZ g Rename Select and confirm the required device. Select and confirm the option shown in the context menu. if nec. h Delete preconfigured setting. j Enter and confirm the new name. Deleting a specific entry from a list Open the required list Æ Page 156.
Individual phone configuration Step by Step Context menu Here you can define whether context menus Æ Page 27 should close automatically, and define the display duration. Closing automatically z You can also configure this setting via the Web interface Æ Page 169. v Press the key shown until the "Settings" tab is active. Confirm. User if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Context menu Select and confirm the option shown.
Individual phone configuration Step by Step Setting the automatic display duration Here you can define how long context menus should remain open. z You can also configure this setting via the Web interface Æ Page 169. v Press the key shown until the "Settings" tab is active. Confirm. User if nec. j Enter and confirm the user password. Configuration Select and confirm the option shown. Context menu Select and confirm the option shown. Select the "Auto hide time" entry.
Individual phone configuration Step by Step Displaying status Here you will find the information you need to access the Web interface Æ Page 167. You will also find real-time information on network activity which could be important for debugging by the administrator. v Press the key shown until the "Settings" tab is active. User Confirm. if nec. j Enter and confirm the user password. Network information Select and confirm the option shown. "IP address" entry: 192.168.1.15 Telephone IP address.
Individual phone configuration Step by Step Displaying service data You can provide your service personnel with the following information for service: • the phone ID (phone group ID within your communication system) and • the Octophon F660/680 software version Prerequisite: The phone is in idle mode Æ Page 25. v Open the Program/Service menu Æ Page 37. Phone test Select and confirm the option shown. Phone ID Confirm. Firmware version Select and confirm the option shown.
Bluetooth Step by Step Bluetooth Bluetooth is an open standard for high-performance technology and allows wireless communication between PCs, PDAs, mobile telephones, etc. In contrast to infrared connections, Bluetooth does not require a visual contact for communication purposes and can be used over distances of up to 10 meters. To exchange data between Bluetooth-enabled devices, the devices need to undergo a once-off discovery procedure.
Bluetooth Step by Step Transferring contacts The Bluetooth function on your Octophon F660/680 allows you to transfer contacts in vCard format (file extension: .vcf) from other Bluetooth devices to your Octophon F660/680 and save them in the phonebook. You can also send phonebook entries as vCards to other Bluetooth-enabled devices.
Bluetooth Step by Step Sending a vCard Prerequisite: The Bluetooth connection is configured between your Octophon F660/680 and one other device Æ Page 152. A vCard file is saved on the Octophon F660/680. In the phonebook (Æ Page 86), select the entry you wish to send. u Press the key until the "Personal" tab is active. Niels, Bohr g Send Select a phonebook entry. g Open the context menu. Select and confirm the option shown. The "Send vCard via Bluetooth" page is displayed.
Bluetooth Step by Step Using a Bluetooth headset You can use any commercial Bluetooth headset with your Octophon F660/680 HFA. Prepare your Bluetooth headset for connection with your Octophon F660/680 by following the instructions in the relevant user manual. Proceed as following to prepare your Octophon F660/680: • Activate the Bluetooth function Æ Page 152. • Enter the headset in the linking list Æ Page 155. • Establish the Bluetooth connection Æ Page 154.
Different displays in a Octopus F900 environment Different displays in a Octopus F900 environment Depending on the system configuration, not all functions may appear on the display exactly as shown in this document. The following table gives an overview of these functions and shows you under which menus they can be found: Some display texts also differ, depending on the system configuration, from the display texts described in this document.
Web interface Web interface You can configure a number of settings for your phone via the Web interface. Communication is via a secure HTTPS connection. User Pages All entries in the Web interface user menu can also be found in your phone’s user menu Æ Page 38. Before you make changes via the Web interface, please study the button functions Æ Page 168. If necessary, go to the page references next to the menu entries on Æ Page 169 to view descriptions of the corresponding parameters.
Web interface Configuring settings on the User Pages Calling up the Web interface Open a Web browser on a LAN-based PC and enter the address provided in the "Phone web page" entry in the "Network information"Æ Page 160 menu. Example: https://192.168.1.22/ You will be prompted to configure a user password the first time you call up the Web interface Æ Page 97. You must log on with this password in future every time you want to open the User Pages.
Web interface Overview of the Web interface user menu Before you make changes via the Web interface, please study the button functions Æ Page 168. If necessary, go to the page references next to the menu entries below to view descriptions of the corresponding parameters.
Fixing problems Step by Step Fixing problems Responding to error messages on the screen Invalid entry Possible cause: Station number is incorrect. Possible reaction: Enter correct station number. Not authorized Possible cause: Locked function selected. Possible reaction: Apply to service personnel for authorization for relevant function. Currently not possible Possible causes: Dialed a non-existent station number. Called phone is unplugged. Possible reactions: Enter correct station number.
Fixing problems Step by Step Key affects other layer Possible cause 1: If "Clear other layer" appears on the menu: you tried to program a function or internal station number with LED on a key that is already programmed on the second layer (for example, external station number). Possible reaction: Confirm "Clear other layer" to save the station number/function.
Fixing problems Step by Step Troubleshooting Pressed key does not respond: Check if the key is stuck. Telephone does not ring: Check whether the "Do not disturb" function is activated on your telephone ("Do not disturb" appears on the screen Æ Page 23). If so, deactivate it. You cannot dial an external number: Check whether you telephone is locked ("Not authorized" appears on the screen). If the phone is locked, enter your PIN to unlock it Æ Page 102.
Index Index A Agents .......................................................... 133 Answering machine ........................................ 112 Application tab ................................................. 23 Applications ..................................................... 29 activating an application ............................... 29 opening the context menu ............................. 29 selecting an application tab ........................... 29 selecting an entry ...........................
Index F K Fax details ..................................................... 112 Forwarding MSN in CO ................................................... 52 multiple subscriber number (MSN) ................. 52 Forwarding MSN in CO ..................................... 52 Free keys programming ............................................... 79 Function keys .................................................. 17 Functions using from the outside ................................
Index O S Octopus F IP-Netpackage opening a door ........................................... 140 relays ........................................................ 139 Open listening .................................................. 42 Operating instructions ........................................ 2 Overload ....................................................... 110 Safety precautions .............................................. 2 Screensaver ...................................................
Index U UCD .............................................................. 133 User interface Octophon F660/680 ..................................... 13 User menu ................................................37, 169 User password ................................................. 97 User support .................................................... 11 Using Ethernet switches .................................... 15 Using network ports more efficiently .................. 15 W Waiting calls ................
Overview of functions and codes Overview of functions and codes The following table lists all available functions, as shown on the display. If configured (contact your service personnel), functions can be activated interactively (select + confirm), via the Program/Service menu (select + confirm or enter a code) or with function keys. Functions (=display) Account code Advisory msg. on Advisory msg. off Associated dial Associated serv. Call waiting Waiting tone off Waiting tone on ... Via the ...
Overview of functions and codes Functions (=display) Directory 1=internal 2=LDAP DISA DISA intern Discreet Call DND on DND off Door opener on ... Via the ...
Overview of functions and codes Functions (=display) Keypad dialing Lock phone Unlock phone ... Via the ... Interactively Program/Service menu Æ Page 37 v e ; ; Change PIN Lock all phones Mute on Mute off Night answer on Night answer off Open door Override Page ; ; ; Answer page Park a call Retrieve call Phone test Pickup - directed Pickup - group Accept call Prog.
Overview of functions and codes Functions (=display) Ringing group on ... Via the ... Interactively Program/Service menu Æ Page 37 v e Ringing group off Room monitor Select language Send message View sent message View messages ; ; ; e ; ; ; ; ; ; ; Code *81 X #81 X *88 X *48 *68 X #68 X #68 X Mailbox X Shift Key ; Show call charges (own telephone) View call charges (other party’s telephone) Speaker call Suppress call ID Restore caller ID Tel.
Overview of functions and codes Functions (=display) UCD Log on Log off Available Not available Work on Work off UCD night on UCD night off Calls in queue Use speed dialing Change Speed Dial (individual) ... Via the ... Interactively Program/Service menu Æ Page 37 v e e ; ; ; ; ; ; ; ; ; ; ; ...
Important telephone numbers For problems: For questions regarding sales: Upon delivery of the equipment, please enter telephone numbers! Issued by: Deutsche Telekom AG Right of modification reserved. Reference number: A31003-T9000-U104-1-7619 SW version: 7.0 Status: 02/2008 Printed on environmentally compatible recycled paper.
