User guide

• A preferred email attachment type (MIME, UUENCODE
or BINHEX). The default setting is MIME. You should
not need to change this unless specifically asked by
your recipient.
• Whether the contact can receive colour fax messages.
Adding notes
The Notes tab for each Phonebook contact allows you to
compile a list of date and time stamped notes related to
the contact.
Setting up your Phonebook for colour
fax options
Check that the person you are faxing can receive a
colour fax.
From the Browse Folders screen:
• Click on Phonebook
• Double click on the name you want.
• Click the Options tab. Select to option you want:
• Off automatically converts colour pages to black and
white for that recipient.
• All pages converts all pages, in any job containing
colour pages, to colour. Some fax devices cannot
receive fax messages that include a mixture of colour
and black and white pages. If this is the case, or you
are not sure, then select this option. Sending all
pages as colour will not affect the quality of the
received fax, but it may take longer to send.
• On will send, in any one job, any black and white
pages as black and white and any colour pages as
colour. This is the optimum setting that will send fax
messages in the shortest possible time. However,
some fax devices cannot receive fax messages that
include a mixture of colour and black and white
pages, and some fax devices cannot send them. If you
think this could be the case for this recipient or you
regularly experience problems sending faxes including
both colour and black and white pages, then select
the
All pages option.
For Network users only:
Network Phonebook
The Network Phonebook folder in Network folders
provides similar functions to the single user Phonebook
but can be viewed by everyone who is part of the
Network. Only Unimessage Pro Supervisors and
Administrators can add, delete or edit contacts in the
Network phonebook, but all Unimessage Pro users
can read and send messages to contacts in the
Network Phonebook.
Distribution lists
You can send messages to groups of contacts from your
Phonebook by setting a Distribution List.
To create, edit or delete a distribution lists
Open the Browse Folders screen
• Click Setup.