Software User's Guide Brother QL-series The contents of this guide and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publications.
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Introduction Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 Trademarks ...................................................................................................................
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. © 2011 Brother Industries, Ltd. All rights reserved. Microsoft, Windows Vista, Windows Server, Windows, Excel and Outlook are registered trademarks of Microsoft Corporation, USA. Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the United States and other countries.
Introduction Creating Labels Label creation overview This section describes the general procedure for creating labels using the machine. For details on step-by-step instructions, see Help files. From label creation to printing 1 Choose the type of label you want to create. There is a variety to choose from. Appendix Creating Labels Label examples 2 Prepare the appropriate DK Roll for the label you want to create. The machine is supplied with one or more sample rolls.
Create a label Print the label Using P-touch Editor Express Mode Enter the text Macintosh Edit the label Standard Mode Enter the text Windows® Express Mode Edit the label Standard Mode Professional Mode Creating Labels Windows® Introduction Create and print the label. Professional Mode Windows®/ Macintosh Enter the text Edit the label Snap Mode The result may differ.
This section explains the procedure for starting P-touch Editor. With P-touch Editor, you can create various kinds of labels. See the P-touch Editor Help for samples of various kinds of labels and details on creating, printing, and saving the labels. The following example uses Windows Vista®. Read the printer name in each image as your purchased machine model name.
Layout window Express Mode Introduction This mode provides easy label creation with texts and images. The layout window consists of the following sections: 1 2 3 4 Creating Labels 5 6 7 2 Command bar Contains the New/Open, Paper, Text, Frame, Image, and other commands. 3 Draw/Edit toolbar Provides tools for choosing an object, entering text, drawing graphics, etc. 4 Property bar You can easily insert and format text, images, etc. 5 Layout window Used to display and edit objects.
Professional Mode Introduction This mode provides full-scale label creation from creating the templates. The layout window consists of the following sections: 1 2 3 4 5 Creating Labels 8 6 7 1 Menu bar Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function. 3 Property palette Contains the Print, Paper, Text and Layout property boxes. Click on the left side of each palette to show/ hide the box.
Snap Mode 1 When you click [Snap] from Mode Switch, the Description of Snap mode dialog box appears. Click . Introduction With this mode, you can capture the screen, print it as an image, and save it for future use. To start Snap mode, follow the steps below. Snap mode appears. See the P-touch Editor Help for details. Appendix 2 Creating Labels • If you put a checkmark in [Do Not Display This Dialog Again], you can go to Snap mode directly from the next time.
This section explains how to start P-touch Editor Help for Windows®. The following example uses Windows Vista®. From the Start button To start P-touch Editor Help, click the Start button on the task bar, and point to [All Programs]. Click [Brother P-touch] and then [P-touch Editor 5.0 Help]. Introduction Start P-touch Editor Help From the New/Open dialog Creating Labels When you start P-touch Editor 5.0 and the New/Open dialog box appears, click HelpHow To.
The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch Editor Help information. 1 In the [Contents] tab, choose any topic you want to print. 2 Click Choose the range of topics to be printed, and click . Specify the [Printer] and click . Choose a normal printer that supports general paper sizes, such as Letter. Creating Labels 4 on the Toolbar.
When installing the software, if you choose the Add-In function, a P-touch icon will be automatically added onto the Microsoft® Word, Excel®, and Outlook® toolbar. (Only if Microsoft® Word, Excel®, Outlook® are already installed on your PC.) The Add-In function is valid for Windows® only. In each application, by choosing the text you want to print and clicking on the P-touch icon, you can create and print labels quickly and easily.
Microsoft® Word If Microsoft® Outlook® is running and Microsoft® Word is chosen as the standard editor, you won't be able to use the Add-In function in Microsoft® Word. Exit Microsoft® Outlook® and restart Microsoft® Word. Introduction With the Add-In function, you can directly copy the text in Microsoft® Word to a label layout. Creating labels using Microsoft® Word Open a Microsoft® Word document and select the text you want included in the label from your Word document.
Microsoft® Excel® With the Add-In function, you can directly copy text in Microsoft® Excel® to a label layout. 2 Open a Microsoft® Excel® worksheet and select the cells of text you want included in the label from your Excel spreadsheet. On the Microsoft® Excel® ribbon/standard toolbar, click . The [Brother P-touch Import Setup] dialog box appears. In [Label Layout], make adjustments to the line feed in the cells and click [Preview/ Print].
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are automatically created in the Label List and the text is added to each field shown below from the next time you register the text. Each time you add new information into the Label List it also records the following information for your reference.
With the Add-In function, you can directly copy the text in Microsoft® Outlook® to a label layout. Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the Notes dialog box is not available), Outbox, Sent Items and Tasks windows. Creating labels using the Contacts data in Microsoft® Outlook® 1 Introduction Microsoft® Outlook® Open Microsoft® Outlook® Contacts and highlight the contact information you want to include.
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are automatically created in the Label List and the text is added to each field shown below from the next time you register the text. Each time you add new information into the Label List it also records the following information for your reference.
This section describes the procedure for creating labels from contacts efficiently using the P-touch Address Book. The P-touch Address Book is valid for Windows® only. The following example uses Windows® XP. Starting the P-touch Address Book You can also start the P-touch Address Book using the following methods (only if you created the shortcut during installation): • Double-click the shortcut icon on the desktop. • Click the shortcut icon on the Quick Launch bar.
Layout window Introduction The layout window consists of the following eight sections: 1 2 3 4 7 6 8 Creating Labels 5 1 Menu bar Commands are categorized under each menu (File, Edit, View, and Layout, etc.) by function. 3 Text toolbar Used to adjust text attributes such as font size and alignment for text formatting. 4 Layout style selection view Displays layout styles stored in the folder.
Creating a new contact 1 2 Click [File]-[New Contact]. Or, click The [New Contact] dialog box appears. Introduction This section explains how to create a new contact. . Enter data for each item. 1 Creating Labels 2 1 New Contact form toolbar The following commands are categorized in the menu: Button name Function Previous Displays the previous contact. Next Displays the next contact. New Contact Displays the New Contact form window for a new contact.
P-touch Library: This application allows you to manage P-touch label templates and other data on the PC. You can print a label from the P-touch Library using the machine. P-touch Transfer Manager: This application can transfer label template data to the printer’s main unit and can make backups of data transferred to the printer’s main unit. The Transfer function is needed to use P-touch Template. For details on P-touch Template, see the P-touch Template manual in the [Tools] folder on the CD-ROM.
Explanations of the Icons Function Transfer (Only for P-touch Transfer Manager) Transfers the label templates and other data on your PC to the printer (when the USB interface cable is connected). Backup (Only for P-touch Transfer Manager) Backs up the data you have transferred to the Brother printer using P-touch Transfer Manager. Open Edits the selected data. Print (Only for P-touch Library) Prints the selected label template with the printer.
Drag the transfer data to the folder you just made. Drag the transfer data from All Contents, Layouts or another folder under Filter. When transferring multiple sets of data, move all the transfer data to the folder you made. 4 Introduction 3 Key Assign numbers are automatically assigned to transfer data within the folder you made in the previous step. • Key Assign is necessary for transfer of data other than message texts.
Backing up label templates • Valid only when the USB cable is connected. • Backed up data cannot be edited on the PC. • For some printer model specifications, it may not be possible to retransfer backed-up data to a printer of a different model than the one the data was originally backed up from. 1 Introduction This section describes how to transfer label templates and other data in the printer to the PC. Connect the PC and the printer by USB cable and switch ON the printer's power.
To transfer the templates to the printer via the network, you need BRAdmin Professional or Web BRAdmin. Download it from our website first. The printer names and pictures in the following screens may differ from your purchased printer. The screens may vary depending on the model. 1 Introduction Transfer the templates to the printer via the network (QL-580N / 1060N only) Create the template you want to transfer with P-touch Editor 5.0, then choose [File][Transfer Template...] menu to register.
Starting up the P-touch Library You can start up the P-touch Library to edit and print labels. Introduction How to use the P-touch Library Click the [Start] button, then choose [All programs (Programs)] - [Brother P-touch] [P-touch Tools] - [P-touch Library 2.1]. The P-touch Library starts up. Opening and editing data Choose the data you want to edit, then click . Creating Labels The application associated with the data is opened and you can edit the data.
Searching labels 1 Click Introduction You can search label templates registered in the P-touch Library. . The [Search] dialog box is displayed. 2 Check the items to be used as search conditions and set the search items. Settings Details Multiple Parameters Set the method for combining multiple search items. If you choose AND, files are searched for those that satisfy all the conditions. If you choose OR, files are searched for those that satisfy any one of the conditions.
Introduction How to use P-touch Editor Lite (QL-700 and Windows® only) It is not necessary to install the driver or software for P-touch Editor Lite. With P-touch Editor Lite, you can create various simple label layouts quickly and easily. 1 Double-click the . P-touch Editor Lite starts. Layout window 1 Icon 2 Property Toolbar Function Icon Displays the New screen for creating a new label. Opens a saved file with P-touch Editor Lite. Saves the data to your PC, etc, but not to the labeler.
Introduction 3 3 Label View Function This label view is displayed when the software is started. The width of tape currently set is displayed on the left of label image. When "Auto" is shown on the right, the length of tape is automatically adjusted to the length of text. You can drag the label border to manually change the length and width of the label. Move the pointer to the label area’s border. When the blue line appears, drag to the desired length or width.
Introduction 4 Other Functions (available on the menu displayed by right-clicking the mouse) Menu Insert Direction Numbering Change Image Rotate Order Options Brother Solutions Center About Exit Click Undo to undo the last operation. Click Redo to redo an undone operation. Select the text area (or object) that you want to cut or copy and select Cut or Copy. Click in the destination area and select Paste. Always disabled for QL. Click Insert. Select Text box to insert text onto the label.
Introduction Downloading a New Label Collection Category to P-touch Editor / Updating P-touch Editor Software and P-touch Editor Lite (QL-700 only) • To use the P-touch Update Software, it is necessary to install it from the CDROM provided. • Refer to the "Quick Setup Guide" for details on how to install the Software. • You must be connected to the internet in order to launch the P-touch Update software. • Label Collection designs cannot be edited.
• Click "Click here for details" in the upper right to view a web page with specific examples of label collection designs. • If you are using a Mac, you cannot download a new label collection category to P-touch Editor; however, you can update the P-touch Editor software. 4 The installed label collection will be saved to the P-touch Editor [Label Collection] tab.
Click the [Machine update] icon. Introduction 3 Select the [Printer], ensure that [The machine is connected correctly.] is displayed, and then click [OK]. Creating Labels 4 Select the [Language], select the check box next to the P-touch Editor Lite software to be updated, and then click [Transfer]. Appendix 5 6 Check the content to be updated, and then click [Start] to begin the update.
The screen on the right is displayed on your computer while the software is being updated. Do not turn off the machine during the update process. Click [OK] to complete the update. 9 The display returns to the input screen when the update is complete.
This section gives an overview of P-touch Editor. See the P-touch Editor Help for details. Starting P-touch Editor 1 Introduction How to use P-touch Editor for Macintosh Double-click [Applications] and then [Ptouch Editor 5.0]. If an Alias has been created, double-click the Alias. Double-click the "P-touch Editor" application. P-touch Editor starts. Appendix 2 Creating Labels The Layout Window is displayed.
Layout Window Standard Mode Introduction This mode provides easy label creation with texts and images. The layout window consists of the following sections: 1 2 4 Creating Labels 3 1 Command bar Provides commands such as New/Open, Paper, Text, Frame, Image, etc. 2 Draw/Edit toolbar Provides tools for choosing an object, entering text, drawing graphics, etc. 3 Inspector Enables you to easily insert and format text, images, etc. 4 Layout window Used to display and edit objects.
Snap Mode 1 Introduction With this mode, you can capture the screen, print it as an image, and save it for future use. To start the Snap mode, follow the steps below. When you click [Snap Mode], the Snap mode description dialog box appears. Click . 2 Creating Labels If you put a checkmark in [Do Not Display This Dialog Again], you can go to Snap mode directly from the next time. Snap mode appears. See the P-touch Editor Help for details.
Printing directly from other applications Introduction Appendix You can use this machine to print directly from most Windows® applications, by installing the printer driver. Because the paper size for this machine is different from other regular printers, you may not be able to print even after installing the driver and application software, unless the application software allows the correct label size to be set.
You can change the Label Format or create a new Label Format from the [Continuous Tape Format] dialog box which appears by clicking [Settings...]. You can set the format name ("Name") and size ("Width", "Length", and "Feed"), and click [Default]. Creating Labels Introduction • [Advanced] Tab You can set graphics options ("Halftone", "Brightness" and "Contrast") and "Continuous Tape Format". • [Other] Tab 4 Appendix You can change "Unit" (mm or inch). Close the [Printers] window.
We will use Microsoft® Word as an example. In the following steps, you will see QL-XXX. Read "XXX" as your printer name. The printer names in the following screens may differ from your purchased printer name. The screens may vary depending on the model. 1 Click and Introduction Printing from other applications . The [Print] dialog box appears. 2 Choose "Brother QL-XXX".
