Appendix Creating Labels (For Mac) Software User's Guide QL-500 QL-650TD QL-560 QL-1050/1050N 1 Creating Labels (For Windows) Introduction
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Creating Labels (For Windows) Appendix Creating Labels (For Mac) Sharing the printer .......................................................................................................... 58 Using this printer as a Shared Printer .......................................................................... 58 Using the PS-9000 Print Server (sold separately) ....................................................... 58 Controlling with the ESC/P Commands ......................................................
The Brother QL-500/QL-560/QL-650TD/QL-1050/QL-1050N label printer (hereafter referred to as "the printer") enables you to quickly and easily print custom labels created with the label software, P-touch Editor. In addition, with the Brother QL-650TD you can download label designs from your PC, then print them without the use of the PC (stand-alone use). Introduction Introduction About This Manual This manual is a "PDF manual" included on the supplied CD-ROM.
Introduction Creating Labels (For Windows) Label Creation Overview This section describes the general procedure for creating labels using the printer. For detailed step-by-step instructions, refer to the related pages or Help files. From Label Creation to Printing Choose the type of label you want to create. Prepare the appropriate DK Roll for the label you want to create. Creating Labels (For Mac) 2 Creating Labels (For Windows) Label images The printer is supplied with one or more sample rolls.
Create and print the label. Printing directly Introduction Select your preferred method: printing labels directly from the printer, or print from a PC. Select a template Create and print a label using just the printer. (Brother QL-650TD only) The QL-1050 can also transfer templates, but it cannot select templates with machine side operation. So using the ESC/P command as you can use transfer templates.
This section explains the procedure for creating various kinds of labels using P-touch Editor. Starting P-touch Editor You can also start P-touch Editor using the following methods (only if you created the shortcut during installation): • Double-click the shortcut icon on the desktop. • Click the shortcut icon on the Quick Launch bar. When P-touch Editor is launched, the [Startup] dialog box appears, allowing you to select whether you want to create a new label layout or open an existing label.
Layout window Introduction The layout window consists of the following seven sections: 1 2 3 4 6 7 Creating Labels (For Windows) 5 2 Standard toolbar A group of frequently used commands (New Layout, Open, Save, Auto Format, etc.) are provided in this toolbar. 3 Property dock The property dock contains the Print, Page, Text, Layout, and Database property boxes. Click on the buttons at the left of the dock to show/hide the corresponding property box.
Creating an Address Label 1 In the Page properties box, select [Standard Address Label] from the [Label Format] list box. Introduction This section describes the process of creating an address label. • The label format in the layout work area changes to Standard Address Label. • The tape length and width settings are automatically set to the size of a standard address label. Adjust the font size. Creating Labels (For Mac) 3 Click (Text) in the Object dock and type in the name and address.
Printing a Label 1 In the Print property box, set the number of copies to be printed to [1] and click . The label is printed. Introduction This section explains the procedure for printing a label you have created. If the Print property box is not shown in the Property dock, click to display the box. Cut off the printed label using the Cut button or the Cut lever (Brother QL-500) located on the front of the printer.
You can save a label you have created in a file for later use. This section explains the procedure for saving a label you have created. 1 Click [File]-[Save As]. The [Save As] dialog box appears. Introduction Saving a Label If the same filename already exists, changes are saved to the existing file. Select the folder where you want to save the file, enter the [File name], and then click . The file is saved in the folder you have specified.
Process 1: Making an address label with P-touch Editor • Printing • Saving a layout 2: Changing the text properties of an address label • Changing the font size and style • Adjusting text, images and other objects 3: Making an address label using an Add-in Using add-ins • Microsoft® Word • Microsoft® Excel • Microsoft® Outlook® 4: Making a label using the Label List • Saving to the Label List • Using Label List to create a new layout 5: Using layout styles to create labels • Choosing/Changing
The P-touch Editor Help offers detailed information on available features and explains on how to use P-touch Editor. Opening the Help files 1 Introduction Using P-touch Editor Help Start P-touch Editor Refer to Î"Starting P-touch Editor" on page 7. The layout window appears. Click [Help]-[P-touch Editor Help]. Or, press the [F1] key on the keyboard. Creating Labels (For Windows) The [P-touch Editor4 Help] window appears.
The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch Editor Help information. 1 In the [Contents] tab, select any topic you want to print. 2 Click Introduction Printing the Help description on the Toolbar. The [Print Topics] dialog box appears. 3 Select the range of topics to be printed, and click . Specify the [Printer] item and click . The Help information is printed.
To create labels efficiently, you can use the Label List and Database functions of P-touch Editor. Since labels can be automatically created from a database or label log, you can create many labels quickly and easily if you specify the label layout beforehand. The Label List function allows you to create a data log by directly entering text into the Label List window of the P-touch Editor. The log can also be edited (added, deleted, or modified).
Switching the Label List view Record View This view displays the list information. 1 2 Introduction There are two ways to display the Label List/Database window: Record View and Form View. To change the view, right-click in the Label List/Database window, and select either Record View or Form View. 4 1 Record selector Clicking the record selector allows you to select a record. The selected record is highlighted. The active record is indicated by a Creating Labels (For Windows) 3 mark.
Entering data 1 Introduction In the following example, type an address and a name in the Body field. Right-click in the Label List/Database window, and click [Create New Record]. You can also display the menu by rightclicking on the record selector. 2 Double-click in the [Body] field to place the cursor in the field, and type in the name and address. Creating Labels (For Windows) A new record is added to the list. 3 4 Repeat the above step to enter the data for all the fields you need.
Layout Styles What is a Layout Style? • The Layout Style function lets you use a variety of saved label layouts easily. • You can also save new layouts you have created, and later recall them quickly and easily. When is it useful to use a Layout Style? Introduction The Layout Style function allows you to create labels using Label List information in a simple way. • You can easily create labels by simply selecting a layout style and typing text in the P-touch Editor Layout window.
1 With the Label List/Database window displayed, click [Format]-[Apply Layout Style]. If [Format] is not displayed, click on the layout work area once to display the layout menu. Introduction Using a Layout Style to create labels The [Apply Layout Style] dialog box appears. Select a layout suitable for the label you want to create, and click . Every DK Roll has its own default layout. The layout style selected for that DK Roll is automatically saved as the default setting.
Creating and registering a new Layout Style Click [File]-[New]. The [New] dialog box appears. 2 3 4 Click [New Layout], and click . Create a text object and adjust its position or format. Creating Labels (For Windows) 1 Introduction When there is no layout style appropriate for the label you want to create, you can create a new layout style. You can then save it as a new layout style for later use. Right-click on the created text object and select [Properties] from the menu displayed.
7 Click [File]-[Save As]. From the [Save As] type pull down, select [Layout Style Template]. Enter the [File name] and click . The layout style you have created is now saved. At this point, the new style has not yet been applied to the Label List information. You need to apply the created layout style. 10 With the Label List/Database window displayed, click [Format]-[Apply Layout Style]. When [Format] is not displayed, click on the layout work area once to show the layout menu.
Printing labels from the Label List Click in the Print properties. Introduction 1 The [Print] dialog box appears. 2 Choose the Print Options. In [Print Range], specify the records to be printed. Print Range setting All Records Prints all records in the database or Label List. Current Record Prints the record currently displayed. Marked Records Prints the records marked in the database or Label List. Record Range Prints the records designated by the range specified in the From and To boxes.
This section describes the procedure for creating barcode labels with a database. The following example uses a Microsoft® Excel file as a database. The supported database file formats are: mdb (Microsoft® Access®), xls (Microsoft® Excel), csv, and txt. 1 Introduction Using external database files Prepare a database file. 2 Start P-touch Editor and specify the label size. In this example, specify [29mmx90mm] for the Tape Width box in the Page properties.
The Database window appears. • Connect as read-only (recommended for normal use). Used to print the original data. The data cannot be edited. • Create a copy that can be edited (recommended if editing of data is required). Allows you to update the database. The original database will not be changed. • Connect to original file and allow editing. If you choose this option, all macros, formulas and cell formats will be removed from your file.
10 Select [Barcode]. Introduction The database content is merged into the layout work area as barcode data. Change the format and settings of the barcode as needed by double clicking on the barcode to bring up the barcode properties window. The [Print] dialog box appears. If you want to print just the label shown in the layout work area, click in the Print properties. 12 In [Print Range], select [All Records] and click . Appendix 13 All the labels are printed, using the database information.
• The Add-In function supports the following applications: Microsoft® Word 97/2000/2002/2003/2007, Microsoft® Excel 97/2000/2002/2003/2007, and Microsoft® Outlook® 2000/2002/2003/2007 • After the Add-In function is installed into Microsoft® Word, Excel, or Outlook®, the [Security Warning] dialog box may appear when starting these applications, depending on the application's security settings. If this dialog box appears, check the [Always trust macros from this source] checkbox, and click on [Enable Macros].
Microsoft Word With the Add-In function, you can directly copy the text selected in Microsoft® Word to a label layout. . The Add-In Preview window appears. In the Add-In Preview window, the imported text is displayed in the preset layout style. Toolbar in the Add-In Preview window Icon Button name Function Print button Prints labels. Print Settings button Allows you to display the [Print] and [Printer Setup] dialog boxes using the menu displayed with a click on this button.
Function Help button Opens the P-touch Editor Help files. Exit button Exits the Add-In Preview window. Record buttons When multiple records are selected, displays the first record ( ), previous record ( ), next record ( ), or last record ( ). The figures between the buttons show the "current record number/total number of records". Record in Label check box When this check box is turned on, the selected text is added to Label List.
Microsoft Excel With the Add-In function, you can directly copy text selected in Microsoft® Excel to a label layout. On the Microsoft® Excel standard toolbar, click . The [Brother P-touch Import Setup] dialog box appears. In [Label Layout], make adjustments to the line feed in the cells and click . [Label Layout] enables you to change the way your selected text is displayed/printed. When you select any listed item in the [Fields] box and click , a new field is added to the [Label Layout] box.
4 Click . V To edit or customize the text or label layout, click . This operation opens the P-touch Editor layout window, which allows you to edit labels. How to add the Microsoft Excel text to the Label List Introduction The labels are printed. If you want to register the text in the Label List, check the [Record In Label List] check box in the Add-In Preview window.
With the Add-In function, you can directly copy the text selected in Microsoft® Outlook® to a label layout. Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the Notes dialog box is not available), Outbox, Sent Items and Tasks windows. Creating labels using the Contacts data in Microsoft Outlook 1 Open Microsoft® Outlook® Contacts and select the Contact information you want to include.
Name of Contact item Added field Date of creation Date field Contact Full Name Title field Contact Full Name and Contact Address when the [This is the mailing address] check box is selected Body field Contact Company and Job Title when the contact's address is "Business" Body field Contact ZIP/Postal code Code field When importing information other than Contact information: Selected text Added field Date of creation Date field The first line Title field All lines including the first line
This section describes the procedure for creating labels from contacts efficiently using the P-touch Address Book. Starting the P-touch Address Book You can also start the P-touch Address Book using the following methods: (Only if you created the shortcut during installation) • Double-click the shortcut icon on the desktop. • Click the shortcut icon on the Quick Launch bar.
Layout window Introduction The layout window consists of the following eight sections: 1 2 3 4 6 7 8 Creating Labels (For Windows) 5 2 Standard toolbar A group of frequently used commands (such as New Contact, Edit Contact, Find, Print, etc.) are provided in this toolbar. 3 Text toolbar Used to adjust text attributes such as font size and alignment. 4 Layout style selection view Displays layout styles stored in the folder you selected.
Creating a New Contact 1 2 Click [File]-[New Contact]. Or, click The [New Contact] dialog box appears. Introduction This section explains how to create a new contact. . Enter data for each item. Creating Labels (For Windows) 1 2 1 New Contact form toolbar The following commands are categorized in the menu: Function Previous Displays the previous contact. Next Displays the next contact. New Contact Displays the New Contact form window for a new contact.
Importing Contact Data Importing contact data in CSV format 1 Click [File]-[Import]-[CSV File]. Introduction CSV format files and Outlook® Contact data can be imported and used in P-touch Address Book contacts. The [Open] dialog box appears. Select a file to be imported and click . 3 Creating Labels (For Windows) The [Stop Signal Replacement] dialog box appears. Select the correct [Original File Conversion Stop signal] for your file, and click .
Importing Outlook contact data Click [File]-[Import]-[Outlook Contacts]. Introduction 1 The [Fields to Import] dialog box appears. 2 Assign [CSV/Outlook Fields] to [Address Book Fields] and click . Creating Labels (For Windows) Every Outlook® Contacts field is imported, even if the same field is not included in the Address Book contact. The Contact data is displayed in Record View. Editing the Contact Data This section explains how to edit the contact data. 1 Click [File]-[Edit Contact].
Printing the Label Click . The labels are printed. 2 Cut off the printed label using the Cut button or the Cut lever (Brother QL-500) on the front of the printer. Creating Labels (For Windows) In the [Print] dialog box, if [Auto Cut] is checked in [Options], the printed labels will automatically be cut (Not available for QL500). Print Options and label cutting Clicking [File]-[Print] will open the [Print] dialog box. This dialog box allows you to set the print options and the number of copies.
The P-touch Transfer Manager is basically for the QL-650TD. The QL-1050 can also transfer templates, but it cannot select templates with machine side operation. So using the ESC/P command you can use transfer templates. Introduction How to Use P-touch Transfer Manager & P-touch Library P-touch Library: This application allows you to manage P-touch label templates and other data on the PC. You can print a label from the P-touch Library using the printer.
Explanations of the Icons Function Transfer (Only for P-touch Transfer Manager) Transfers the label templates and other data on your PC to the printer. Backup (Only for P-touch Transfer Manager) Backs up the data you have transferred to the Brother P-touch printer using the P-touch Transfer Manager. Open Edits the selected data. Print (Only for P-touch Library) Prints the selected label template with the printer.
Select the printer to transfer data to. Before transferring data, check that the PC and the printer are correctly connected with a USB cable and that the printer power is On. 2 Right click the [configurations] folder, then select [New] and create a new folder. Here, as an example, we create the folder "Transfer". 3 Drag the transfer data to the folder you just made.
transfer, then click Introduction Select the data or folder you want to . The transfer confirmation message is displayed. Click [Yes]. The selected data or folder is transferred to the printer. Creating Labels (For Mac) If you have selected specific data in the list view, only that selected data is transferred to the printer.
1 2 Select the QL-650TD Configurations folder or any folder under it. Right click, then select [New Message]. Introduction Creating and transferring a new message (QL-650TD only) 4 Select the number for the message to create or edit. Input the display text and print text, then click [Save As]. A screen is displayed for specifying where to save the message file in the PC. Change storage location or revise the message file name as necessary. A maximum of 10 messages can be stored in the message file.
Backing up label templates • Backed up data cannot be edited on the PC. • For some printer model specifications, it may not be possible to retransfer backed-up data to a printer of a different model than the one the data was originally backed up from. Select the printer to back up from, then click . Creating Labels (For Windows) 2 Connect the PC and the printer by cable and switch on the printer power. The printer model name is displayed in the folder view.
1 2 Connect the PC and the printer by cable and switch on the printer power. The printer model name is displayed in the folder view. Select the printer, then click Introduction Changing printer settings from the PC . Change settings as necessary. The items that can be set depend on the printer model. Settings Details Preset Template Sets whether or not to display templates preset in the printer. Cut Option Sets options for cutting labels.
Starting up the P-touch Library You cannot transfer data or back up data from the printer by using the P-touch Library. To transfer or back up data, select the View menu [Mode] - [Transfer Manager] to switch to the P-touch Transfer Manager. 1 Introduction You can start up the P-touch Library and edit and print labels. Click the [Start] button, then select [All programs (Programs)] - [Brother P-touch] [P-touch Tools] - [P-touch Library 2.0]. The P-touch Library starts up.
Searching labels . The [Search] dialog box is displayed. 2 Check the items to be used as search conditions and set the search items. The search items that can be set are as follows. Settings Details Multiple Parameters This sets the method for combining multiple search items. If you select AND, files are searched for that satisfy all the conditions. If you select OR, files are searched for that satisfy any one of the conditions. Name Inputs the data name to search for.
Introduction Creating Labels (For Mac) Overview This section describes the general procedure for creating labels using the printer. Refer to the sections indicated for details related to each operation, or to the "User’s Guide (HTML Manual)". Refer to "How to use the User's Guide (HTML Manual)" on page 56. Choose the label you want to create. Label Samples Install the appropriate DK Roll for the label you are creating into the printer. The printer is supplied with one or more sample DK rolls.
P-touch Editor Entering text P-touch Editor ÎPage 53 Creating labels ÎPage 53 Creating Labels (For Mac) The template downloading function, Add-In function and P-touch Address Book are only available for Windows®. Creating Labels (For Windows) Choose a method for creating and printing the label: using only the printer, or creating the text using an application on the computer. Introduction Create and print the label.
This section gives an overview of P-touch Editor. Refer to the "User’s Guide (HTML Manual)" for details. Starting the P-touch Editor 1 Introduction Using P-touch Editor Double-click the [Applications] folder of the drive, where P-touch Editor is installed. 2 Double-click the [P-touch Editor 3.2] folder. 3 Double-click . If an Alias has been created, double-click the Alias. Appendix Creating Labels (For Mac) The Layout Window is displayed.
Layout Window Introduction The layout window has the following six features. 1 4 3 5 6 Creating Labels (For Windows) 2 1 Draw Toolbar Provides tools for selecting objects, entering text and drawing graphics. 4 Layout Window Displays the objects inserted for editing. 5 Object Dock The object dock is used to quickly insert and arrange text, barcodes, frames, tables and graphics. Icon Name Function Barcode Adds barcodes to the layout. Clip Art Brings up a wide range of illustrations.
Function Sets the size and the orientation of the label. Font Properties Sets font, size and text style. Layout Properties Sets an arrangement of character strings and figures. Text Properties Sets alignment and line spacing. Appendix Page Properties Introduction Name Creating Labels (For Windows) Property Creating Labels (For Mac) 6 Property Dock Page property, font property, layout property, text property are available.
Creating an Address Label 1 Click on Introduction This section describes the process of creating an address label on Mac OS® X 10.3.9 as an example. in the Property dock. The page properties box is displayed. 2 Select "Standard Address Label". 3 4 Creating Labels (For Windows) • The label format in the layout window changes to Standard Address Label. • The length and width of the tape are set according to the size of the Standard Address Label.
Printing the Label 1 Click on Introduction This section describes the printing process for a created label. in the print bar. A dialog for print settings is displayed. 2 Select "1" for Copies in the print properties box and then click . 3 Cut off the printed label using the CUT button or the CUT lever (Brother QL-500). Creating Labels (For Mac) If there is a printing error, an error sign appears on the printer icon in the dock.
Introduction Roll Setting Details Length Specifies the length of the tape. Margin Specifies the left and right margins of the tape. Auto Tape cut (other than the QL-500 ) Cut every xx labels (QL-560/1050/1050N) When checked, the printed labels are automatically cut after printing. You can also set the number of labels between cuts. When unchecked, the printed labels are not automatically cut after printing. Cut the label by pressing the CUT button.
Summary The CD-ROM supplied with this printer contains the User's Guide (HTML Manual), which describes how to use P-touch Editor. The User’s Guide (HTML Manual) may be viewed from the CD-ROM or by installing the contents of the CDROM onto your Mac®. The displayed window will differ depending on the OS used. Installing the User's Guide (HTML Manual) 1 Double-click the [Mac OS X] folder in the [QL-series] folder on the CD-ROM. 2 Double-click the [User’s Guide] folder. 3 Double-click the icon .
User’s Guide (HTML Manual) Window Introduction Main Window 2 1 Main Menu Operation methods are classified by function. When clicked, the description window is displayed. When [Index] is clicked, a list of keywords is displayed and a search can be made using a keyword. 2 Contents The contents of each menu are classified by item. When clicked, a description window is displayed.
Introduction Appendix Sharing the printer Using this printer as a Shared Printer The Brother QL-Series can be shared by multiple personal computers on a network. To share the Brother QL-Series, connect the Brother QL-Series to a computer and set it to be a shared device. Brother QL-Series Network cable USB cable The settings for sharing a printer vary according to the operating system running on the personal computer, and the network environment.
Brother QL-650TD/ 1050/1050N only Descriptions in this section apply only to the functions provided by the Brother QL-650TD/1050/1050N. This function is not available for the QL-500/560. Fonts and several bar codes are embedded within this printer. You can send commands to print embedded characters and barcodes. Introduction Controlling with the ESC/P Commands Available Commands The pin assignments for the serial cables (RS-232C cables) which can be used with this printer are shown in the table below.
You can use this printer to print directly from most Windows® applications, by installing the printer driver. Because the paper size for this printer is different from other regular printers, you may not be able to print even after installing the driver and application software, unless the application software allows the correct label size to be set. Introduction Printing Directly from Other Applications Installing the Printer Driver 1 From [Control Panel], open [Printers and Faxes (Printers)].
Creating Labels (For Windows) Introduction • [Graphics] Tab You can set "Halftone", "Brightness", and "Contrast" in this tab. • [Option] Tab You can set "Auto cut" with number of labels between cuts, "Mirror Printing", "Cut at end", and "Unit" in this tab. The cutting options will vary according to the model. Creating Labels (For Mac) Close the [Printers and Faxes (Printers)] window.
Printing from Other Applications 1 Introduction We will use Microsoft® Word as an example. Click [File]-[Print]. The [Print] dialog box appears. 2 Select "Brother QL-500/560/650TD/1050/ 1050N". 3 Click 4 Click [File]-[Page Setup]. Creating Labels (For Windows) You can change the settings of the Printer Driver from the [Printer Properties] dialog box which appears by clicking . , and close the [Print] dialog box. The [Page Setup] dialog box appears.
This section describes how to uninstall the software and printer driver. For Windows Introduction Uninstalling Software Uninstalling P-touch Editor 1 Click [Start]-[Control Panel]-[Add or Remove Programs]. The [Add or Remove Programs] dialog appears. Creating Labels (For Windows) Select "Brother P-touch Editor 4.2", and click . The [Confirm Uninstall] dialog box appears. 3 Click . Creating Labels (For Mac) The uninstall operation starts.
1 Turn off the Brother QL-500/560/650TD/1050/1050N. 2 From [Control Panel], open the [Printers and Faxes (Printers)] window. Introduction Uninstalling the Printer Driver For details, refer to Windows® Help. 4 Select "Brother QL-500/560/650TD/1050/ 1050N", and click [File]-[Delete]. Close the [Printers and Faxes (Printers)] window. The printer driver has been uninstalled.
2 Click 3 Delete [Applications]-[P-touch Editor 3.2] folder. Before you delete the [P-touch Editor 3.2] folder, please check if any necessary files are saved in it. P-touch Editor has been uninstalled. Uninstalling the Printer Driver 1 2 Turn off the Brother QL-500/560/650TD/1050/1050N. Creating Labels (For Windows) Introduction . Double-click the drive where Mac OS® X is installed, and double-click [Applications][Utility (Utilities)]-[Printer Setup Utility (Print Center)].
Product Specifications Items Display Specifications Brother QL-500/560 Brother QL-650TD LED lamp (green) LCD (16 digits × 2 rows (5 × 7 dot/character)) LED lamp (green) Brother QL-1050 Introduction Specifications LED lamp (green, red, orange) Print head 300 dpi/720 dot 300 dpi/1296 dot Maximum Printing Width 59 mm 98.6 mm Minimum printing length 25.4 mm Printing Max. 90 mm/sec, Max. 56 labels/min. (address label) Max. 110 mm/sec, Max. 69 labels/min.
Operating Environment OS Windows 2000 Mac Mac OS X 10.2 ~ ® ® Memory 10.4.9*2 USB port (USB Spec. 1.1 USB port (USB Spec. 1.1 or 2.0 protocol) or 2.0 protocol) Serial (RS-232C) *3 Mac® USB port (USB Spec. 1.1 USB port (USB Spec. 1.1 or 2.0 protocol) or 2.
