Button Manager V2 User’s Guide Version B ENG
Copyright © 2015 Brother Industries, Ltd. All rights reserved. Information in this document is subject to change without notice. The software described in this document is furnished under a license agreement. The software may be used or copied only in accordance with the terms of those agreements. No part of this publication can be reproduced in any form or by any means without prior written permission of Brother Industries, Ltd.
Table of Contents 1 Product Overview 1 Button Manager V2 Features.....................................................................................................................1 2 Installation 2 Using the Wizard to Install Button Manager V2 .........................................................................................2 3 Start Scanning 4 Starting Button Manager V2 .....................................................................................................................
7 Advanced Functions 48 Creating New Profiles ..............................................................................................................................48 Opening Your Scanned Image in a Software Application........................................................................50 Converting and Opening Your Scanned Text in a Software Application .................................................51 Saving Your Images as Searchable PDF Files..............................................
1 Product Overview 1 1 Button Manager V2 provides an easy way to scan your document and then send the scanned image to the destination or software application of your choice. You can assign up to nine different destinations to complete your frequently-performed tasks, and customize how you want different document types scanned and saved.
2 Installation Using the Wizard to Install Button Manager V2 1 2 2 2 2 Put the DVD-ROM into your DVD-ROM drive. When the Setup screen appears, click Additional Applications, and then select Install Button Manager. NOTE If the Brother screen does not appear automatically, go to Computer (My Computer). Double-click the DVD-ROM icon, and then double-click Setup.exe. If the User Account Control screen appears, click Allow or Yes.
Installation 4 When the InstallShield Wizard is complete, click Finish.
3 Start Scanning 3 After installing the scanner driver and Button Manager V2, you must restart your computer. After restarting, Button Manager V2 will launch automatically when your scanner is connected and turned on. A shortcut icon will appear in the system tray at the lower right corner of your Desktop. When you start scanning, you can use Button Manager V2’s default settings or customize the scan settings for your own needs.
Start Scanning 2 Button Manager V2 Button Panel appears. 1 2 3 3 3 1 Your scanner model and machine ID number are listed in the Button Panel’s title bar. 2 Function Icons (Buttons) Each button represents a scan function. 3 Use the arrows to scroll up or down through the Button Panel. The Button Manager V2 Button Panel displays five buttons at one time. To cycle through all the Button Panel’s buttons, click the and buttons.
Start Scanning 4 To check or change the scan configuration of any button, right-click the scan button to open the Button Properties window, where you can customize button settings. For more information, see Button Panel Configuration on page 10. 5 To start a scan, click the scan button you want to use. The scanner begins to scan your document and will deliver the scanned image to the default destination.
Start Scanning Quitting Button Manager V2 3 If you are not currently using Button Manager V2, you can quit and remove the Button Manager V2 icon from your system tray: 1 2 Right-click the 3 (Button Manager V2) icon in your system tray. 3 Click Quit. To restart Button Manager V2, manually start Button Manager V2 from the Start menu.
4 Default Functions and Predefined Tasks 4 Button Manager V2 features nine function buttons, which are pre-configured for your most frequently-used tasks, such as scanning to a file, scanning to an email, and scanning to a printer. This table describes the pre-configured buttons in the Button Panel. To change any of these settings or names, see Button Panel Configuration on page 10.
Default Functions and Predefined Tasks NOTE • To use the scanner’s default settings, configure features such as network access, Shared Folder, FTP and establish internet connection before installing Button Manager V2. • To send your scanned images to a network server such as FTP, make sure you have network server access. You may need to create a login name and password first. • Microsoft ® .NET Framework: To accurately send your scanned images to a network server, Microsoft ® .NET Framework 2.
5 Button Panel Configuration 5 In Button Manager V2, you can customize the buttons in the Button Panel; change button names, update the default settings, and customize scanning properties, including destination applications and how scanned files are stored and named. Changing Scan Button Properties 1 2 Click the 5 (Button Manager V2) icon in the system tray. Button Manager V2 launches. Click button you want to change.
Button Panel Configuration 3 Right-click the button to view its Button Properties screen. 5 4 Click any of the tabs to make changes to the scanning properties: Basic tab: Use to select basic scan settings, including image mode, resolution, paper size, file path and file name, and your desired Scan To destination. For more information, see Basic Properties on page 12. Image Adjustment tab: Use to set the desired brightness and contrast values to help improve your scanned image.
Button Panel Configuration Basic Properties 5 In the Button Properties screen, click the Basic tab to change button configuration settings, including basic scan settings, file format and path, and your “Scan To” destination. 5 Button Name 5 The Button Name field at the top of this screen allows you to rename the button. Type the name you want in the field and when you click OK, the new name appears in the Button Panel.
Button Panel Configuration Image Mode 5 Select the image mode you want for the scanned image. Auto (Auto Color Detection) Choose Auto to automatically detect and scan your color document in color image mode. If your document is in color, the scanner will automatically scan the document as a color image. If your document is non-color, the scanner will scan your document in Black and White mode. Use this option for documents containing a mixture of color and non-color.
Button Panel Configuration Scan Parameters 5 Resolution 5 Click and drag the Resolution slider to choose your ideal resolution. The default value is 200 dpi. Available resolutions are 75, 100, 150, 200, 300, 400 and 600 dpi (dots per inch); options may vary depending on your scanner model. Higher resolutions result in more detail, slower scanning, and generally larger file sizes. For Optical Character Recognition (OCR) scanning, we recommend choosing 300 dpi.
Button Panel Configuration File Location 5 Directory 5 Click Browse to locate the folder where you want to store your scanned image. File Name (auto-naming function) 5 The default File Name for your scanned image is composed of a text string and a numeric suffix. The default text string is Image_, and the suffix is automatically generated as a sequential number. For example, your first scanned image will be named Image_00001, and the next will be named Image_00002, and so on.
Button Panel Configuration File Format 5 Click the File Format drop-down list, and then select the file format for the scanned image. Choose Multi-page TIFF or Multi-page PDF if you want to create a multiple-page file. Destination 5 Click the Destination drop-down list, and then select where you want to send your scanned image. Your options are: Scan to File, iScan, Scan to App, E-Mail (your default email software), Printer (your default printer), Shared Folder, FTP, and SharePoint.
Button Panel Configuration Image Adjustment Properties 5 In the Button Properties screen, click the Image Adjustment tab to adjust the scanned image’s color quality to render it as closely as possible to the original document. 5 Color Adjustment 5 Gamma 5 To adjust the midtones of your scanned image without dramatically altering the lightest and the darkest areas, click and drag the Gamma slider. Gamma Value: 1.0 Gamma Value: 1.4 Gamma Value: 2.
Button Panel Configuration Brightness and Contrast 5 Brightness Adjusts the lightness or darkness of an image. The higher the value, the brighter the image. Drag the slider to the right or left to increase or decrease the brightness. The default value is 0. Contrast Adjusts the range between the darkest and the lightest shades in the image. The higher the contrast, the bigger the difference between dark and light. Drag the slider to the right or left to increase or decrease the contrast.
Button Panel Configuration Shadow and Highlight 5 Shadow Shadow is the scanned image’s darkest color. The higher the value, the darker the current darkest color becomes. Drag the slider to the right or left to adjust the darkest level. The default value is 0. Highlight Highlight is the scanned image’s lightest color. The lower the value, the lighter the current lightest color becomes. Drag the slider to the right or left to adjust the lightest level. The default value is 255.
Button Panel Configuration Color Dropout Properties 5 Color dropout is used when there is color in a document and the document is to be scanned in gray or black and white for OCR. Removal of the color will improve the OCR process. In the Button Properties screen, click the Color Dropout tab to filter out a color channel (red, green or blue).
Button Panel Configuration There are two ways to select the color to be filtered out. Entering the RGB Values 5 You may specify the color to be removed by entering the RGB (Red, Green and Blue) values respectively. Click the Clear button to reset the color values. Selecting Your Color 5 We recommend selecting the color to be removed. Scan your document as normal and then do the following: 1 2 After the scan is finished, drag and drop your scanned image into Button Manager.
Button Panel Configuration Image Processing Properties 5 In the Button Properties screen, click the Image Processing tab to change the direction of your scanned image.
Button Panel Configuration Image Rotation/Flip 5 Click the Image Rotation/Flip drop-down list, and then select the rotation angle you want for your scanned document. Choose None, Auto Rotate Image or one of the following options: Original Rotate 90° Left Rotate 90° Right Rotate 180° Flip Horizontal Flip Vertical 5 Blank Page Removal 5 Select the Enable check box of Blank Page Removal to remove blank pages from your scanned image.
Button Panel Configuration More Settings Properties 5 In the Button Properties screen, click the More Settings tab to configure additional functions. 5 Multi-Feed Detection 5 Multi-Feed Detection allows you to detect overlapping pages as they go through the automatic document feeder (ADF). Additional Length Detection 5 Additional Length Detection allows the scanner to detect overlapping pages when page lengths exceed the defined paper size of the document being fed.
Button Panel Configuration Stop Scanning after Multi-Feed 5 If Stop Scanning after Multi-Feed is selected, the scanner will stop the feeder and display MultiFeed detected ! message in the status dialog. Remove the rest of the paper from the ADF. Reset the documents and restart the scan. If Stop Scanning after Multi-Feed is not selected, the scanner will continue feeding the pages until the end of your document. Rescan the pages where the multi-feed was detected afterwards.
Button Panel Configuration Using Scan Buttons 5 Sending Scans to a Folder as Image Data 5 You can scan a document and send the scanned data to a destination folder in JPEG format. To scan a document and save it as an image file: 5 1 2 Insert the document into your scanner. 3 Scroll through the Button Panel until you see the 4 Click Scan to File. The scanned image is sent to the destination folder in JPEG format. Click the (Button Manager V2) icon in your system tray. 5 (Scan to File) button.
Button Panel Configuration Sending Scans to a Folder as Text Data 5 You can scan a document and convert the scanned image’s text to editable text using the OCR feature. To convert the scanned image to editable text and send it to a folder: 5 1 2 Insert the document into your scanner. 3 Scroll through the Button Panel until you see the 4 Click Scan to File (OCR). The scanned image’s text is sent to the destination folder in TXT format. Click the (Button Manager V2) icon in your system tray.
Button Panel Configuration Opening Your Scanned Image in a Software Application 5 You can customize a scan button so that your scan automatically launches the image-editing software application you want (such as Microsoft ® Paint) and then opens your scanned image in the application. To configure the Scan To App button to open scanned images in the application: 1 Click the 2 Scroll through the Button Panel until you see the 3 Right-click Scan To App.
Button Panel Configuration 5 The Configuration screen appears. 5 6 To select a software application, do one of the following: Select the application you want from the Application List. The application’s path will appear in the File Path field. (Button Manager V2 searches for image-editing software applications on your computer and displays the results in the Application List automatically.) Type the File Path to the application you want to use, or click application folder and select its .exe file.
Button Panel Configuration Attaching Your Scanned Image to a New Email 5 After scanning, you can launch your default email application automatically and attach your scanned image to a new message. To attach your scanned image to a new email message: 1 2 Insert the document into your scanner. 3 Scroll through the Button Panel until you see the 4 5 Click E-Mail. Click the 5 (Button Manager V2) icon in your system tray. (E-Mail) button.
Button Panel Configuration Sending Scans to a Printer 5 In addition to scanning a document and sending the scan to a specified printer, if you are using a duplex scanner you can print two scanned images on one side of a page. To configure the Printer button to send scanned images to your printer: 1 Click the 2 Scroll through the Button Panel until you see the 3 4 Right-click the Printer button. The Button Properties screen appears. 5 (Button Manager V2) icon in your system tray. (Printer) button.
Button Panel Configuration 5 The Printer Configuration screen appears. 5 6 Select the printer that you want to print your scanned images. NOTE The printer driver must be installed on your computer for it to appear in the Configuration screen. To change the selected printer’s properties, click Properties, change the print settings, and then click OK when finished. 7 Click the Options tab.
Button Panel Configuration 8 Select the check boxes for the features you want: Delete files after printing: Select only if you want to delete the scanned images after printing. NOTE Files deleted after printing will no longer be available on your computer. Auto Color Detection: Select to detect the scanned image’s type and print the image using the appropriate image mode.
Button Panel Configuration Sending Scans to a Shared Folder 5 To share your scanned images, you can send them to a shared folder, and all users who have access to that shared folder will be able to share the uploaded images. To configure the Shared Folder button for uploading images to a shared folder: 1 Click the 2 Scroll through the Button Panel until you see the 3 4 Right-click Shared Folder. The shared folder Button Properties screen appears. 5 (Button Manager V2) icon in your system tray.
Button Panel Configuration 5 The Shared Folder Configuration screen appears. 6 7 8 In the User field, type your user account. 5 Type your Password. Type the path to your shared folder. NOTE Contact your System Administrator for authorization to send documents to a Shared Folder. The User login name may include a domain name. If a domain name is included, the format that is required by the user would be: domain\username (domain name followed by a backslash, then the user login name).
Button Panel Configuration Sending Scans to an FTP Server 5 To share your scanned images, you can send them to a shared FTP server, and all users who have access to that FTP server will be able to share the uploaded images. You may need to contact your System Administrator for the FTP server’s correct URL or IP address. Your System Administrator can give you access to the FTP server, along with a valid User Login and Password.
Button Panel Configuration 5 The FTP Configuration screen appears. 5 6 In the Host field, type your IP address or URL using the format: ftp://yourhostname/yoursite, where: ftp is your method your host name is the name of your server your site is your host’s website URL 7 8 9 Type your Port number. Type your User Name. Type your Password. NOTE • Contact your System Administrator for authorization to send documents to the site. • The User Login Name may include a domain name.
Button Panel Configuration B Click the Proxy tab. 5 C If you are using a Proxy, select either Auto Detect Proxy or Specify Proxy. If you choose Specify Proxy, you must type your Proxy Host IP address and your Proxy server’s Port number. Type your User Name and Password, if they are required by your Host. For more information, see your Network Administrator. D Do one of the following: Click OK to save your settings and exit. Click Test to test your settings and verify that the account is active.
Button Panel Configuration Sending Scans to a Microsoft ® SharePoint ® Server 5 SharePoint ® is a collaboration and document library tool. Button Manager V2 provides a way to scan documents that you want to share and send to the SharePoint ® server. Once the electronic file is uploaded to SharePoint ®, you can use the capabilities of SharePoint ® to manage your scanned documents. You may need to contact your System Administrator to get the correct URL for the SharePoint ® server.
Button Panel Configuration 5 The SharePoint Configuration screen appears. 5 6 Select a login option. If you would like to access the SharePoint ® server with a unique user login and password, select Use SharePoint Account. Type your User Name and Password. If you want to access the SharePoint ® server by using the same user login and password that you use to log in to Windows ® on your PC, select Use Windows Login Account.
Button Panel Configuration 9 Click the Proxy tab. 5 0 If you are using a Proxy, select either Auto Detect Proxy or Specify Proxy. If you choose Specify Proxy, you must type your Proxy Host IP address and your Proxy server’s Port number. Type your User Name and Password, if they are required by your Host. For more information, see your Network Administrator. A Do one of the following: Click OK to save your settings and exit. Click Test to test your settings and verify that the account is active.
6 Using the Options Menu 6 Use Button Manager V2’s Options menu to change additional scan settings or to view more detailed information, such as changing the user interface language and unit of measurement. 1 2 Right-click the (Button Manager V2) icon in your system tray. Click Options. 6 3 The Options screen appears.
Using the Options Menu Settings 6 Click Settings to configure the following settings: 6 Unit 6 Choose your measurement units. Choices include: Centimeter, Inch, and Millimeter. This setting is applied to the unit of Paper Size on the Basic tab. Language 6 Choose the language you want to be shown in the user interface. After clicking OK, the specified language will be displayed. Scan Progress Dialog Box 6 Choose if you wish to show basic or detailed information while scanning.
Using the Options Menu Others 6 Click Others in the Options screen to configure the following settings: 6 Time to hide Button Panel 6 Select the Enable check box and move the slider to set the time to auto-hide the Button Panel. You can choose from 0 ~ 120 seconds. To show the Button Panel after it is hidden, click the Button Manager V2 icon in your system tray. Profile 6 Select the Show Profile Information For Each Button check box if you want to show profile information for each button.
Using the Options Menu Static Button Panel 6 Select the Show check box to display a static button panel in the bottom-right corner of your desktop. When the Static Button Panel is displayed, you can press the Start button on the scanner to start scanning without having to launch Button Manager V2.
Using the Options Menu Advanced 6 Click Advanced in the Options screen to configure the following settings: 6 Default 6 Click Factory Defaults to reset Button Manager V2 configuration changes to the factory settings. Register/Unregister Button 6 This option is recommended for use only by software developers. Click Unregister if you want to stop using Button Manager V2 and use a different third-party button program.
Using the Options Menu Button Profile Import/Export 6 This option allows you to import or export button profiles including scan settings and destinations to Button Manager V2. By clicking the Export button, you can save current profiles to a .bm file. By clicking the Import button, you can import the previously saved .bm file to Button Manager V2. Scanner Info. 6 Click Scanner Info. to view information about the scanner including serial number, roller count, etc.
7 Advanced Functions Creating New Profiles 7 7 Button Manager V2 provides nine preset profiles for you to use and customize. You can also create new personalized profiles for any specific needs you have, such as scanning a particular type of document or working on certain scanned images. To add a new profile: 1 2 Right-click the 7 (Button Manager V2) icon in your system tray. Click Profile Manager. 7 3 The Profile Manager screen appears. 4 5 Click Add.
Advanced Functions 6 Change the button settings by clicking Edit. When the Button Properties screen appears, customize the button properties if needed. NOTE Edit any button in this list by selecting it, clicking Edit, and making changes in the Button Properties screen. 7 To import a profile to the Button Panel, right-click the Button column of a profile entry to select a button number to assign to the profile. 7 8 To delete a profile, select it and click Delete.
Advanced Functions Opening Your Scanned Image in a Software Application 7 You can insert a scanned image directly into a software application that is already open. For example, when you are editing text in Microsoft ® Word and you want to insert a scanned picture, you can start a scan right away and the scanned image will be inserted and displayed in your Microsoft ® Word document. NOTE A scanned image cannot be inserted into a text editor such as Notepad.
Advanced Functions Converting and Opening Your Scanned Text in a Software Application 7 You can scan an image and convert the image text to editable text through the OCR process and insert the text directly into a software application. For example, when you are editing text in Microsoft ® Word and you wish to scan and insert text from an image, you can start a scan right away and the converted text will be inserted and displayed in your Microsoft ® Word document.
Advanced Functions Saving Your Images as Searchable PDF Files 7 Use Button Manager V2 to save your scanned images as searchable PDF files (single-page or multi-page). To save your images as searchable PDF files: 7 1 In the Button Panel, right-click the button you want to configure as the ’save as searchable PDF’ scan button. The Button Properties screen appears.
Advanced Functions “Drag and Drop” to Save Your File to a Button in the Button Panel 7 Button Manager V2 is designed with a convenient feature that lets you drag and drop your file to a button in the Button Panel so the file is saved in that button’s pre-defined folder destination. This feature works with all scan buttons in the Button Panel except the iScan or iScan (OCR) buttons.
8 Troubleshooting 8 The following conditions may occur while Button Manager V2 is uploading a file to a network file server such as FTP: Error message Description Possible Solutions Invalid host. The entry in the Host field is not correctly formatted. Make sure the syntax is correct and the full path of the network file server is provided. User name field cannot be left blank. The user name field is blank. Enter the user name. Incorrect user name or password.
Troubleshooting Error message Description Possible Solutions An error occurred while The network server may not support establishing a connection SSL. using SSL. Check with your System Administrator. No response was received during the time-out. The network connection speed may be too slow. Try again later. The scanned file could not be uploaded to the server before the connection timed out. A server certificate could A server certificate could not be not be validated. validated.
