ADVANCED USER’S GUIDE MFC-J6910DW Version 0 UK/IRE/GEN
User's Guides and where do I find it? Which manual? i What's in it? Where is it? Safety and Legal Read this Guide first. Please read the Safety Instructions before you set up your machine. See this Guide for trademarks and legal limitations. Printed / In the box Quick Setup Guide Follow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using.
Table of Contents 1 General setup 1 Memory storage.....................................................................................................1 Automatic Daylight Saving Time............................................................................1 Sleep Mode ...........................................................................................................2 LCD display ...........................................................................................................
Receiving a fax 16 Memory Receive (Monochrome only)..................................................................16 Out of Paper Reception .................................................................................16 Fax Forwarding..............................................................................................16 Fax Storage ...................................................................................................17 Printing a fax from the memory ........................
7 Making copies 35 Copy settings ....................................................................................................... 35 Stop copying.................................................................................................. 35 Changing copy speed and quality .................................................................35 Enlarging or reducing the copied image ........................................................ 36 Making N in 1 copies or a poster (Page Layout) .........
9 Printing photos from a camera 58 Printing photos directly from a PictBridge camera ...............................................58 PictBridge requirements ................................................................................58 Setting your digital camera ............................................................................58 Printing Images..............................................................................................59 DPOF printing ..................................
1 General setup Memory storage Even if there is a power failure, you will not lose the settings you have chosen using the MENU button because they are stored permanently. Also, you will not lose your settings in the FAX, SCAN, COPY and PHOTO CAPTURE mode key menus if you have chosen Set New Default or Favorite Settings. You may have to reset the date and time. Note During a power failure the machine will retain messages that are in the memory for approximately 24 hours.
Chapter 1 Sleep Mode You can choose how long the machine will remain idle (from 1 to 60 minutes) before it goes into Sleep Mode. The timer will restart if any operation is carried out on the machine. a b c d e f g 2 Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Sleep Mode. Press Sleep Mode. Press 1 Min, 2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or 60 Mins, which is the length of time the machine is idle before entering sleep mode. Press Stop/Exit.
General setup Mode Timer 1 1 The machine has four temporary mode keys on the control panel: FAX, SCAN, COPY and PHOTO CAPTURE. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. a b Press MENU. Press a or b to display General Setup. c d e f Press General Setup. g Press Stop/Exit. Press a or b to display Mode Timer. Press Mode Timer.
2 Security features Secure Function Lock 2.0 Secure Function Lock lets you restrict public access to certain machine functions: Fax Tx (Fax Transmit) Fax Rx (Fax Receive) Copy Scan Before you begin to use Secure Function Lock 2.0 2 You can configure Secure Function Lock 2.0 settings using a Web browser. Before configuration, following preparations are needed. a b PCC PC Print Access to restricted operations can be enabled by creating a restricted user.
Security features c Note If you are using a Web browser to configure the machine's setting for the first time, set a password. 1 Click Please configure the password. 2 Enter a password you want to use (up to 32 characters). 3 Re-enter the password in Confirm new password box. 4 2 2 You can configure these settings using a Web browser. To set up the Web page, see Before you begin to use Secure Function Lock 2.0 on page 4. Then follow the instructions below.
Chapter 2 Setting up restricted users You can set up users with restrictions and a password. You can set up to 10 users. You can configure these settings using a Web browser. To set up the Web page, see Before you begin to use Secure Function Lock 2.0 on page 4. Then follow the instructions below. a b c Click Administrator. Click Secure Function Lock. Enter an alphanumeric group name or user name (up to 15 characters) in the ID Number/Name box and then enter a four-digit password in the PIN box.
Security features Switching users 2 This setting allows a restricted user to log on the machine when Secure Function Lock is turned on. a 2 Hold down Shift as you press l. Or, on the LCD, press Publ ic or (where xxxxx is the xxxxx user’s name). Then press Change User. b c d Press a or b to display your user name. Press your user name. Enter your four-digit user password using the buttons on the LCD. Press OK. Changing to the Public mode a Press xxxxx the user’s name). b Press Go to Public.
3 Sending a fax Additional sending options Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, etc. a b c d Press (FAX). The LCD shows: Press d or c to display a setting you want to change. When the setting is displayed, press it. Press an option. Stop faxing 3 3 To stop faxing, press Stop/Exit. Contrast 3 3 If your document is very light or very dark, you may want to change the contrast.
Sending a fax Changing fax resolution The quality of a fax can be improved by changing the fax resolution. 3 Setting your changes as a new default 3 You can save the fax settings for Fax Resolution, Contrast, Glass Scan Size, Preview and Real Time TX you use most often by setting them as default. These settings will stay until you change them again. a Press b Press d or c to display Fax Resolution. c d Press Fax Resolution. a Press Press the resolution you want.
Chapter 3 Additional sending operations Sending a duplex (2-sided) fax from the ADF You can send 2-sided documents up to Legal size from the ADF. a b c d Press Duplex on the machine’s panel. Load your document in the ADF. Press Fax. Do one of the following: If your document is flipped on the Long edge, press DuplexScan :LongEdge. Long edge Portrait Landscape If your document is flipped on the Short edge, press DuplexScan :ShortEdge. Short edge Portrait e f Landscape Enter the fax number.
Sending a fax Sending a fax at the end of a conversation 3 At the end of a conversation you can send a fax to the other party before you both hang up. a Press c d Load your document. (FAX). Before you begin the broadcast Replace the handset of the external phone. You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.
Chapter 3 How to broadcast a fax a Press b c d e Load your document. Note 3 (FAX). Press d or c to display Broadcasting. Press Broadcasting. You can add numbers to the broadcast in the following ways: Press Add Number and enter a number using the buttons on the LCD. Press OK. Note If you downloaded Internet Fax: If you want to broadcast using an E-mail address, press , enter the E-mail address, and press OK. (See Entering Text in appendix C of the Basic User's Guide.) Press Phone Book.
Sending a fax Real Time Transmission 3 When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending. Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can do this by turning on Real Time TX. a Press b c d e Load your document. (FAX). Press d or c to display Real Time TX. Press Real Time TX. Press On.
Chapter 3 Delayed Batch Transmission (Monochrome only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. a Press b c d e Press d or c to display Batch TX. (FAX). Press Batch TX. Press On. Press Stop/Exit.
Sending a fax Polling overview i 3 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.
4 Receiving a fax Memory Receive (Monochrome only) Fax Forwarding 4 You can only use one Memory Receive operation at a time: Fax Forwarding PC-Fax Receive Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory Receive operation, a message will appear on the LCD. (See Changing Memory Receive operations on page 19.) As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed.
Receiving a fax Fax Storage If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine. a b c d e f g h i Press MENU. Press a or b to display Fax. 4 Printing a fax from the memory If you have chosen Fax Storage, you can still print a fax from the memory when you are at your machine.
Chapter 4 PC-Fax Receive (Windows® only) 4 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the LCD.
Receiving a fax i The LCD shows the message Run PC-Fax on your computer. Press OK. Changing Memory Receive operations j Press , or the PC you want to receive faxes. k l Press OK. If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: m Press Stop/Exit. a b c d e f g h i Erase All Doc? Press Backup Print:On or Backup Print:Off.
Chapter 4 Remote Retrieval You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear in step f to restore the inactive setting (---l) and press OK. You can call your machine from any touch-tone telephone or fax machine and then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine.
Receiving a fax Remote Fax commands 4 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted.
Chapter 4 Retrieving fax messages 4 You can call your machine from any touch-tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number. c d Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch-tone telephone or fax machine. a b Dial your fax number. When you hear two short beeps, press 9 6 2. c When you hear two short beeps, press 9 5 4.
Receiving a fax Additional receiving operations Printing a reduced incoming fax If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, A3, Letter, Legal or Ledger size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size in chapter 2 of the Basic User’s Guide.) a b c d e f g h i Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive.
Chapter 4 e f g Sequential polling (Monochrome only) Enter a four-digit secure code using the buttons on the LCD. This is the same as the security code of the fax machine you are polling. Press OK. Sequential polling lets you request documents from several fax machines in one operation. Enter the fax number you are polling using One Touch, Phone Book or the dial pad on the control panel. Press Mono Start or Colour Start.
Receiving a fax j Press Mono Start. The machine polls each number or group in turn for a document. Press Stop/Exit while the machine is dialling to cancel the polling process. To cancel all sequential polling receive jobs, see Checking and cancelling waiting jobs on page 14. Cancelling a Sequential Polling Job a b 4 4 Press Stop/Exit. Do one of the following: To cancel the entire sequential polling job, press Entire Seq. Poll. Go to step c.
5 Dialling and storing numbers Voice operations 5 Voice calls can be made either with an extension or external telephone by dialling manually or by using Quick Dial numbers. BT Call Sign (U.K. only) 5 This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line. Each telephone number has its own distinctive ringing pattern, so you know which telephone number is ringing.
Dialling and storing numbers Additional dialling operations Combining Quick Dial numbers 5 5 Sometimes, you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as One Touch and Speed Dial numbers.
Chapter 5 Additional ways to store numbers Storing One Touch numbers from Outgoing Calls h Enter the name using the buttons on the LCD (up to 16 characters). Press OK. 5 (To help you enter letters, see Entering Text in appendix C of the Basic User’s Guide.) 5 You can store One Touch numbers from the Outgoing Call history. a b c d e f g To store the number without a name, press OK. Press Redial/Pause. You can also choose by pressing i Press OK to accept the displayed telephone or fax number.
Dialling and storing numbers g To choose where the number will be stored, do one of the following: To accept the displayed next available One Touch location, press OK. To enter a different One Touch location, press a number using the buttons on the LCD. Press OK. Note If the One Touch location you choose is already taken, the OK button on the LCD will not work. Choose a different location.
Chapter 5 j g To choose where the number will be stored, do one of the following: Enter the name (up to 16 characters) using the buttons on the LCD. To accept the displayed next available Speed Dial location, press OK. Press OK. (To help you enter letters, see Entering Text in appendix C of the Basic User’s Guide.) To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. To store the number without a name, press OK. Press OK.
Dialling and storing numbers Setting up groups for broadcasting Groups, which can be stored in a One Touch or Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only One Touch key or (Phone Book), the two-digit location, Send a fax and Mono Start. First, you'll need to store each fax number in a One Touch or Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a One Touch or Speed Dial location.
Chapter 5 Changing a Group name a Press b c d Press More. e f g (Phone Book). Press Change. Press a or b to display the Group you want to change. Press the Group. Press Name:. Enter the new name (up to 16 characters) using the buttons on LCD. Press OK. (See Entering Text in appendix C of the Basic User’s Guide. For example, type NEW CLIENTS.
6 Printing reports Fax reports g 6 Use the MENU buttons on the LCD to set up the Transmission Verification Report and the Journal Period. Transmission Verification Report You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 34. The factory setting is Every 50 Faxes.
Chapter 6 Reports The following reports are available: XMIT Verify Prints a Transmission Verification Report for your last transmission. Help List A help list showing how to program your machine. Quick Dial Lists names and numbers stored in the One Touch and Speed Dial memory, in alphabetical or numerical order. Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) User Settings Lists your settings. Network Config Lists your Network settings.
7 Making copies Copy settings 7 You can change the copy settings temporarily for multiple copies. 7 Fast Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies. To change a setting, press COPY and then press d or c to scroll through the copy settings. When the setting you want is displayed, press it and choose your option. Normal Normal is the recommended mode for ordinary print outs.
Chapter 7 Enlarging or reducing the copied image You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. a Press b c d Load your document. (COPY). Enter the number of copies you want. Press d or c to display Enlarge/Reduce. h 7 If you do not want to change additional settings, press Mono Start or Colour Start. Note • Page Layout is not available with Enlarge/Reduce.
Making copies Making N in 1 copies or a poster (Page Layout) The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. The 1 to 2 feature copies one A3 or Ledger size page onto two A4 or Letter size pages. If you use this setting, use the scanner glass. You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster.
Chapter 7 j k Place the next page on the scanner glass. Press Mono Start or Colour Start to scan the document if you do not want to adjust any settings. Repeat steps i and j for each page of the layout. After all the pages have been scanned, press No to finish.
Making copies b Poster (2 x 2) Place your identification card face down at the left corner of the scanner glass. Poster(3 x 3) 1 1 2 in 1 ID Copy You can copy both sides of your identification card onto one page, keeping the original card size. Make sure the paper size is set to A4 or Letter. Note You can copy an identification card to the extent permitted under applicable laws. See Unlawful use of copying equipment in the Safety and Legal Booklet. a Press (COPY).
Chapter 7 Sorting copies using the ADF 7 You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. Ink Save Mode Ink Save Mode can help you save ink. The machine prints the colours lighter and emphasises the outlines of the images as shown below: a Press b c d e f g Load your document. The amount of ink saved will vary depending on the document. Enter the number of copies you want. Ink Save Mode: Off (COPY). 7 7 Press d or c to display Stack/Sort.
Making copies g Skew Adjustment If you do not want to change any additional settings, press Mono Start or Colour Start. If your scanned copy is skewed, your machine can correct the data automatically. This setting is only available when using the scanner glass. Note • Watermark Copy, Book Copy, Skew Adjustment, Thin Paper Copy and Page Layout are not available with Ink Save Mode. • Ink Save Mode may make your printouts look different from your original document.
Chapter 7 Book Copy 7 Book copy corrects dark borders and skew when copying from the scanner glass. Your machine can correct the data automatically or you can make specific corrections. a Press b c d Load your document. e f g Enter the number of copies you want. Press d or c to display Advanced Settings. Note Fit to Page, Page Layout, Thin Paper Copy, Skew Adjustment, Ink Save Mode and Book Copy are not available with Watermark Copy. Press Advanced Settings. Using a template Press Book Copy.
Making copies Using a media cards or USB Flash memory drive data a Press b c d Load your document. (COPY). Enter the number of copies you want. Press d or c to display Advanced Settings. e f g h Press Advanced Settings. i Press the data you want to use for the watermark. Press Watermark Copy. Press Use Image. Insert a media card or USB Flash memory drive. Press Media. j Change any additional settings from the options shown on the LCD. k l Press OK to confirm to use watermark.
Chapter 7 Duplex (2-sided) copying 7 You can reduce the amount of paper used for copies by copying on both sides of the paper. We recommend you load your document in the ADF for duplex copying. h Press d or c to display the duplex copy type you want, and press it. (See Duplex copying type on page 45.) i j Enter the number of copies you want. Note • You can copy 2-sided documents up to Legal size from the ADF. • You can only use plain paper sizes A4, A5, A3, Letter, Legal or Ledger.
Making copies Duplex copying type 7 2 sided i 2 sided Portrait 1 sided i 2 sided (long edge flip) 1 Portrait 1 2 1 1 2 Landscape 2 2 11 11 Landscape 2 2 11 2 sided i 1 sided 1 2 2 (long edge flip) Portrait 7 (short edge flip) Portrait 1 1 1 2 1 Landscape 2 2 2 Landscape 11 1 2 2 11 2 2 (short edge flip) Portrait 1 1 2 1 2 Landscape 11 1 2 2 45
Chapter 7 Setting your favourites You can store the copy settings that you use most often by setting them as a favourite. You can set up to three favourites. 7 Retrieving your favourite setting When you are ready to use one of your favourite set of settings, you can recall it. a Press b c Press Favorite. (COPY). a Press b Choose the copy option and settings you want to store. c Press d or c to display Favorite Settings. Rename your favourite setting Press Favorite Settings.
8 Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ operations Memory cards, USB Flash memory drive and folder structures 8 Please be aware of the following: 8 (memory card users) 8 Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drives; however, please read the points below to avoid errors: The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .
Chapter 8 Movie printing You can print images from movie files that are stored on a memory card or USB Flash memory drive. Movie files are automatically split by duration into 9 parts, and placed in 3 rows so you can see and print the scenes. 8 Print Images 8 Print Index (Thumbnails) The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). Note • You cannot choose a particular movie scene. • You can use AVI or MOV movie file formats (Motion JPEG only).
Printing photos from a memory card or USB Flash memory drive d Do one of the following: Note Press Print Setting to change the paper type or the paper size you are using. • You can enter the numbers at one time by using a comma or a hyphen. For example, Enter 1,3,6 to print images No.1, No.3 and No.6. Enter 1-5 to print images No.1 to No.5. If you do not want to change the paper settings, go to g. e f g Press Paper Size. Choose the paper size you are using, A4 or Letter.
Chapter 8 (Remove Red-Eye) Note • Four thumbnails are displayed at a time with the current page number and total number of pages listed under the thumbnails. • Press d or c repeatedly to select each page of photos, or hold down to scroll through all pages of photos. • Press c d e to start Slide Show. Press a photo from the thumbnails. Press Enhance or Trim. You can also choose both together. Press OK. Do one of the following: If you chose Enhance, press OK, go to step f.
Printing photos from a memory card or USB Flash memory drive g Adjust the red frame around your photo. The part inside of the red frame will be printed. Press + or - to enlarge or reduce the frame size. Press a, b, d or c to move the position of the frame. Press to rotate the frame. Press OK when you have finished adjusting the frame setting. Press OK to confirm. Note If your photo is very small or has irregular proportions you may not be able to trim the photo.
Chapter 8 PhotoCapture Center™ print settings Paper options 8 8 Paper Type You can change the print settings temporarily. The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 3.) a b c d Press Print Setting. e If you do not want to change additional Note You can save the print settings you use most often by setting them as the default. (See Setting your changes as a new default on page 55.
Printing photos from a memory card or USB Flash memory drive e Contrast Press the Print Size. You can choose the contrast setting. Increasing the contrast will make an image look sharper and more vivid. Example: Printed position for A4 paper 1 2 8x10cm 3 9x13cm 10x15cm 4 5 6 13x18cm 15x20cm Max. Size 8 a b c d e Press Print Setting. Press a or b to display Contrast. Press Contrast. Press d or c to change the contrast. Press OK. If you do not want to change additional settings, press .
Chapter 8 g Do one of the following: If you want to customize another colour enhancement, repeat steps e to f. If you want to change other settings, press to display the print setting menu and press the setting you want to change. (See page 52.) h If you do not want to change additional settings, press . Press Colour Start to print. Note • White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will affect the appearance of white.
Printing photos from a memory card or USB Flash memory drive Borderless printing 8 This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. a b c d Press Print Setting. e If you do not want to change additional Setting your changes as a new default You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. Press a or b to display Borderless.
Chapter 8 Scan to a memory card or USB Flash memory drive Auto Crop 8 To scan a Letter, Legal, Ledger, or A3 size document, you need to change the Glass Scan Size setting. The default setting is A4. You can scan multiple documents placed on the scanner glass. An individual document can be previewed on the LCD before you save it. When you choose Auto Crop, the machine will scan each document and create separate files.
Printing photos from a memory card or USB Flash memory drive d e f g h Press to Media. Press d or c to display Auto Crop. Press Auto Crop. Press On. If you do not want to change additional settings, press Mono Start or Colour Start to start scanning. i The number of the scanned documents appears on the LCD. Press OK. j Press d or c to preview each document data. k Press Save All to save the data. Note • Auto Crop is available for paper with right angles of 90 degrees at all four corners.
9 Printing photos from a camera Printing photos directly from a PictBridge camera Setting your digital camera 9 Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera. Depending on your camera some of these settings may not be available.
Printing photos from a camera Settings Options Paper Size 10 15 cm Paper Type Glossy Paper Layout Borderless: On Print Quality Fine Colour Enhancement Off Date Print Off When your camera does not have any menu selections, these settings are also used. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.
Chapter 9 Printing photos directly from a digital camera (without PictBridge) If your camera supports the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Printing Images Note 9 Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 58.
A Routine maintenance Cleaning and checking the machine Cleaning the outside of the machine Clean the Touchscreen as follows: IMPORTANT • Turn off the power switch when you clean the Touchscreen. • DO NOT use any type of liquid cleaners (including ethanol). Clean the outside of the machine as follows: A IMPORTANT A • Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine. • DO NOT use cleaning materials that contain ammonia.
b Wipe the outside of the machine with a dry, soft lint-free cloth to remove dust. Cleaning the machine’s printer platen A CAUTION Be sure to unplug the machine from the electrical socket before cleaning the printer platen. c Lift the output paper tray cover and remove anything that is stuck inside the paper tray. d Wipe the paper tray with a dry, soft lint-free cloth to remove dust. e Close the output paper tray cover and put the output paper tray firmly back in the machine.
Routine maintenance c Cleaning the paper feed rollers A If the paper feed rollers are stained with ink, it may cause paper feed problems. a Unplug the machine from the electrical socket. Pull the paper tray completely out of the machine. Lift the Jam Clear flap (2), and then clean the back side of the Paper Feed Rollers (1) with a soft lint-free cloth moistened with water. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all moisture.
Cleaning the paper pick-up rollers a Unplug the machine from the electrical socket. b Pull the paper tray completely out of the machine. d A Clean the Paper Pick-up Rollers (1) with a soft lint-free cloth moistened with water. Slowly turn the rollers so that the whole surface is cleaned. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all moisture.
Routine maintenance c d Note Do not touch the metal shaft. f Close the Jam Clear Cover. Make sure the cover is closed completely. g Put the paper tray firmly back in the machine. h Re-connect the power cord. Cleaning the paper pick-up rollers for paper tray #2 a Unplug the machine from the electrical socket. Pull tray #2 completely out of the machine. Note If the paper support flap is open, close it, and then close the paper support. b Put tray #2 firmly back in the machine.
Packing and shipping the machine d Remove the orange protective part from the inside right corner of the machine. e Gently close the scanner cover using the finger holds on each side. A When you transport the machine, use the packing materials that came with your machine. Follow the instructions below to correctly pack your machine. Damage caused to your machine during transit may not be covered by your warranty.
Routine maintenance g Remove all four ink cartridges. Press the ink release lever above each cartridge to release it. (See Replacing the ink cartridges in appendix A of the Basic User’s Guide.) h Install the orange protective part and then close the ink cartridge cover. i Wrap the machine in the bag. j Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton.
B Glossary B This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external telephone.
Glossary Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Fine resolution Resolution is 203 196 dpi. It is used for small print and graphs.
Memory Receive Receives faxes into the machine's memory when the machine is out of paper. Menu mode Programming mode for changing your machine's settings. OCR (optical character recognition) ScanSoft™ PaperPort™12SE with OCR or Presto! PageManager software application converts an image of text to text you can edit. One Touch Keys on the machine’s control panel where you can store numbers for easy dialling. You can store a second number on each key if you hold down Shift as you press the One Touch key.
Glossary Ring Volume Volume setting for the machine's ring. Scanning The process of sending an electronic image of a paper document into your computer. Scan to Media You can scan a monochrome or colour document into a memory card or USB Flash memory drive. Monochrome images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format. Search An electronic, numerical or alphabetical listing of stored One Touch, Speed Dial and Group numbers.
C Index Numerics D 2 in 1 ID Copy ..........................................39 B Dialling Groups (Broadcasting) ......................... 11 Direct printing from a non-PictBridge camera .............. 60 from a PictBridge camera ..................... 58 Dual Access ............................................ 11 Duplex (2-sided) copy ...................................................... 44 fax ......................................................... 10 Broadcasting .................................
Resolution ............................................9 return to factory setting ........................9 set new default .....................................9 Function Lock .............................................4 G Groups for Broadcasting ..........................31 I ID Copy ....................................................39 Ink cartridges checking ink volume .............................65 L LCD (Liquid Crystal Display) Dim Timer ...............................................
Printing See Software User's Guide. Q Quick Dial Broadcasting .........................................11 deleting Groups ..................................32 using Groups ......................................11 Group dial changing ............................................32 setting up Groups for Broadcasting ......................................31 One Touch setting up from Caller ID history .........28 setting up from outgoing calls ............28 Speed Dial setting up from Caller ID history ........
Visit us on the World Wide Web http://www.brother.com/ This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
