Network User's Guide

Internet fax
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documents that will be accepted by the mail server. (For your information, a 42 page document based on
the ITU-T Test Chart #1 test chart is approximately 1 Mbyte in size.)
Receiving E-mail or Internet fax 8
Before receiving an Internet fax 8
To receive the Internet fax, you can configure following items from the control panel, Web Based
Management or Remote Setup:
 Auto Polling (if needed)
 Poll Frequency (if needed)
 Header (if needed)
 Delete Error Mail (if needed)
 Notification (if needed) (For more information, see TX Verification Mail on page 62)
How to receive an Internet fax 8
There are 2 ways you can receive E-mail messages:
 POP3 receiving at regular intervals
 POP3 receiving (manually initiated)
Using POP3 receiving the machine must poll the E-mail server to receive the data. This polling can occur at
set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals) or
you can manually poll the server by pressing the Shift + Black Start/Mono Start or
Color Start/Colour Start keys.
If your machine starts to receive E-mail data, the LCD panel will reflect this activity. For example, you will see
Receiving on the LCD panel followed by xx E-mail(s). If you press the Shift + Black Start/Mono Start
or Color Start/Colour Start keys to manually poll the E-mail server for E-mail data and there are no mail
documents waiting to be printed, the machine will display No Mail on the LCD panel for two seconds.
Note
• If your machine is out of paper when receiving data, the received data will be held in the machine’s
memory. This data will be printed automatically after paper is re-inserted into the machine. (For European,
Asian and Oceanic machines, Memory Receive must be switched On.)
• If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following
error message will be printed: “ATTACHED FILE FORMAT NOT SUPPORTED. FILE
NAME:XXXXXX.doc” If the received mail is too large, the following error message will be printed: “E-MAIL
FILE TOO LARGE.”. If Delete POP Receive Error Mail is ON (default) then the error mail is automatically
deleted from the E-mail server.