Quick Setup Guide Start Here MFC-790CW MFC-990CW Before you can use the machine, read this Quick Setup Guide for the correct setup and installation. WARNING Warnings tell you what to do to prevent possible personal injury. Important DO NOT connect the USB cable yet (if you are using a USB cable).
Note • The components included in the box may differ depending on your country. • Save all packing materials and the box in case for any reason you must ship your machine. • You need to purchase the correct interface cable for the interface you want to use (for USB or network connection). USB cable Please make sure you use a USB 2.0 cable (Type A/B) that is no more than 6 feet (2 meters) long.
d e Fan the stack of paper well to avoid paper jams and misfeeds. g Close the paper tray cover a. 1 Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray. Important Do not push the paper in too far. h Slowly push the paper tray completely into the machine. Note When you use Legal size paper, press and hold the universal guide release button a as you slide out the front of the paper tray.
Connect the power cord and telephone line Important DO NOT connect the USB cable yet (if you are using a USB cable). a Note If you are sharing one telephone line with an external telephone, connect it as shown below. Before you connect the external telephone, remove the protective cap a from the EXT. jack on the machine. 1 Connect the power cord. 2 b Connect the telephone line cord.
Install the ink cartridges e Turn the green knob on the protective yellow cap clockwise to release the vacuum seal, then remove the cap a. WARNING If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor. a Make sure that the power is turned on. The LCD shows: No Cartridge Install Ink BK Black C Cyan b Y M 1 Yellow Magenta Open the ink cartridge cover a.
h Gently push the ink cartridge until it clicks. After all the ink cartridges are installed close the ink cartridge cover. Important • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. • DO NOT shake the ink cartridges. If ink stains your skin or clothing, wash with soap or detergent at once. • DO NOT repeatedly insert and remove the cartridges.
a 6 d Check the print quality The LCD asks you if the print quality is OK for black and color. Press Yes or No. Black OK? When the preparation process has finished, the LCD shows this message Yes . No Set Paper and Press Start After pressing Yes or No for both black and color, the LCD shows: Start Cleaning? Press Start b Press Color Start. Check the quality of the four color blocks a on the sheet.
Choose the correct Receive Mode The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine. Will you be using a Distinctive Ring number for receiving faxes? Brother uses the term "Distinctive Ring" but telephone companies may have other names for this service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring.
Setting up the Message Center 10 Set the LCD contrast (If needed) You must record an outgoing message in order to use the Message Center mode. If you are having difficulty reading the LCD, try changing the contrast setting. a a b c d e f g h b Record the Message Center outgoing message (Msg Ctr OGM). See Outgoing message (OGM) in Chapter 9 of the User’s Guide. Activate Message Center mode. Press . The button will light when the mode is active.
11 Set the date and time The machine displays the time, and if you set up the station ID the date and time will be added to each fax you send. a b c d e Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press Date&Time. Enter the last two digits of the year on the Touchscreen, and then press OK. Date&Time Year:2008 f (e.g. Enter 0 8 for 2008.) Enter the two digits for the month on the Touchscreen, and then press OK. Date&Time Month:03 g (e.g. Enter 0 3 for March.
12 Set your station ID You should store your name and fax number to be printed on all fax pages that you send. a b c d e f Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press Station ID. Enter your fax number (up to 20 digits) on the Touchscreen, and then press OK. Enter your name (up to 20 characters) using the Touchscreen, and then press OK.
15 Send in the Product Registration and Test Sheet (USA only) You can also register your product online using the On-Line Registration link from the installation CD-ROM or visit http://www.brother.com/registration/. a Fill out the Product Registration and Test Sheet. d e Enter the toll-free fax number: 1-877-268-9575. Press Black Start. Note You will receive a confirmation fax of your Product Registration.
Set up the cordless handset (MFC-990CW only) 16 a 17 Install the battery Insert the connector a of the battery b in the direction shown below. a Charge the battery Place the cordless handset on the cradle with the dial pad facing forward. 2 1 b Place the battery in the position shown. Note If your battery charge level is getting low, you should charge the battery. You can see the battery charge level indicator at the bottom right of the LCD.
19 Choose your language on the cordless handset (Canada only) You can change the LCD language. a b c d 21 a Position the antenna on the base unit Move the antenna to the up position as shown below. Press Menu/OK. Press a or b to choose Select Language. Press Menu/OK. Press a or b to choose your language. Press Menu/OK. Press . Note After replacement of the battery in the cordless handset, you should set the date and time. (See Date and Time in the Digital Cordless Handset User’s Guide.
22 Choose your connection type Windows® Macintosh® Wireless Network For Wireless Network Macintosh® Windows®, go to page 23 Macintosh®, go to page 28 Wired Network For Wired Network USB Windows®, go to page 16 Macintosh®, go to page 20 Windows® For USB interface cable Windows® and Macintosh®, go to page 32 15
USB Windows® For USB Interface Users (For Windows® 2000 Professional/XP/XP Professional x64 Edition/ Windows Vista®) 23 a Before you install Make sure that your computer is ON and you are logged on with Administrator rights. 24 a Important Install MFL-Pro Suite Put the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language. • DO NOT connect the USB cable yet.
USB Note Windows® f Choose Local Connection, and then click Next. The installation continues. • If this screen appears, click OK and restart your computer. • If the installation does not continue automatically, open the main menu again by ejecting and then reinserting the CD-ROM or double-click the start.exe program from the root folder, and continue from b to install MFLPro Suite. g When this screen appears, go to the next step.
USB 25 Connect the USB cable Windows® c Carefully route the USB cable through the trench and out the back of the machine as shown below and connect the cable to your computer. Important • DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. • Connect the machine directly to your computer. a Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position.
USB 26 a Connect the power cord Connect the power cord. The installation will continue automatically. The installation screens appear one after another. Windows® 27 a Finish and restart Click Finish to restart your computer. After restarting the computer, you must be logged on with Administrator rights. Important For Windows Vista®, when this screen appears, click the check box and click Install to complete the installation correctly. Finish The installation is now complete.
USB Macintosh® For USB Interface Users (For Mac OS® X 10.2.4 or greater) 23 a Before you install b Make sure your machine is connected to the power and your Macintosh® is ON. You must be logged on with Administrator rights. Connect the USB cable to the USB socket marked with a symbol. You will find the USB socket inside the machine on the right as shown below. LAN USB Important • For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to Mac OS® X 10.2.4 or greater.
USB 25 a Install MFL-Pro Suite Macintosh® e Put the supplied CD-ROM into your CD-ROM drive. For Mac OS ® X 10.3.x or greater, the installation of MFL-Pro Suite is now complete. Go to step 26 on page 22. f Double-click the Start Here OSX icon to install. Choose USB. Choose Local Connection, and then click Next. Follow the on-screen instructions. h Choose XXX-XXXX (where XXX-XXXX is your model name), and then click Add. Note Please wait, it will take a few seconds for the software to install.
USB 26 Install Presto!® PageManager® When Presto!® PageManager® is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto!® PageManager®. a Double-click the Presto! PageManager icon and follow the on-screen instructions. For Mac OS ® X 10.2.4 to 10.3.8 users, when this screen appears, click Go to download the software from the Brother Solutions Center website. Finish 22 The installation is now complete.
Wired Network Windows® For Wired Network Interface Users (For Windows® 2000 Professional/XP/XP Professional x64 Edition/ Windows Vista®) 23 a Before you install Make sure that your computer is ON and you are logged on with Administrator rights. 24 a Important Connect the network cable Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position. • If there are any programs running, close them.
Wired Network c Carefully route the network cable through the trench and out the back of the machine. Then, connect the cable to your network. Windows® 25 a Connect the power cord Connect the power cord. Note If both USB and LAN cables are being used, guide both cables through the trench with one on top of the other. Important Make sure that the cable does not restrict the cover from closing, or an error may occur. d Lift the scanner cover to release the lock a.
Wired Network 26 a Install MFL-Pro Suite Put the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language. Windows® Note • If this screen appears, click OK and restart your computer. • If the installation does not continue automatically, open the main menu again by ejecting and then reinserting the CD-ROM or double-click the start.exe program from the root folder, and continue from b to install MFLPro Suite.
Wired Network f Windows® Choose Wired Network Connection, and then click Next. Note • If the machine is configured for your network, choose the machine from the list, and then click Next. This window will not appear if there is only one machine connected on the network, it will be chosen automatically. g For Windows ® XP SP2/Windows Vista ® users, when this screen appears, choose Change the Firewall port settings to enable network connection and continue with the installation.
Wired Network i When the On-Line Registration screen is displayed, make your selection and follow the on-screen instructions. Once you have completed the registration process, close your web browser to return to this window. Then click Next. Windows® 28 Install MFL-Pro Suite on additional computers (If needed) If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 26 on page 25. Also see step 23-a on page 23 before you install.
Wired Network Macintosh® For Wired Network Interface Users (For Mac OS® X 10.2.4 or greater) 23 a Before you install Make sure your machine is connected to the power and your Macintosh® is ON. You must be logged on with Administrator rights. 24 a Connect the network cable Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position. Important • For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to Mac OS® X 10.2.
Wired Network c Carefully route the network cable through the trench and out the back of the machine. Then, connect the cable to your network. Macintosh® 25 a Install MFL-Pro Suite Put the supplied CD-ROM into your CD-ROM drive. Important Make sure that the cable does not restrict the cover from closing, or an error may occur. b Note Double-click the Start Here OSX icon to install. If both USB and LAN cables are being used, guide both cables through the trench with one on top of the other.
Wired Network Note Macintosh® f For Mac OS® X 10.2.4 to 10.2.8 users, click Add. • If the machine is configured for your network, choose the machine from the list, and then click OK. This window will not appear if there is only one machine connected on the network, it will be chosen automatically. Go to e. g Make the selection shown below. • If this screen appears click OK. Enter a name for your Macintosh® in Display Name up to 15 characters long and click OK. Go to e.
Wired Network 26 Macintosh® Install Presto!® PageManager® When Presto!® PageManager® is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto!® PageManager®. a Double-click the Presto! PageManager icon and follow the on-screen instructions. For Mac OS ® X 10.2.4 to 10.3.8 users, when this screen appears, click Go to download the software from the Brother Solutions Center website. The installation is now complete.
For Wireless Network Users For Wireless Network Interface Users 23 Before you begin First you must configure the wireless network settings of your machine to communicate with your network access point (router). After the machine is configured to communicate with your access point (router), computers on your network will have access to the machine. To use the machine from these computers, you will need to install the drivers and software.
For Wireless Network Users 24 Confirm your network environment (Infrastructure Mode) The following instructions will offer two methods for installing your Brother machine in a wireless network environment. Both methods are for infrastructure mode, using a wireless router or access point that uses DHCP to assign IP addresses. Choose a configuration method and proceed to the page indicated.
For Wireless Network Users Connecting the Brother machine to the wireless network Important You must have the wireless setting you wrote down for your network in step 24 on page 33 before you proceed. 25 a b The machine will search for available SSIDs. If a list of SSIDs is displayed, press a or b to choose the SSID you wrote down in step 24 on page 33. Press the SSID you want to connect with. Go to f. It will take several seconds to display a list of available SSIDs.
For Wireless Network Users h Press TKIP or AES for Encryption Type? Enter the WPA/WPA2-PSK password you wrote down in step 24 on page 33 using the Touchscreen. You can use the d and c keys to move the cursor left and right. The letters appear in this order: upper case and then lower case. To enter numbers or special letters, press repeatedly until the character you want to enter appears. (For more information, see Entering Text for Wireless Settings on page 49.
For Wireless Network Users 25 a b c d Configure the wireless settings using the automatic wireless (onepush) method Confirm your wireless router or access point has the SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™ symbol as shown below. Place the Brother machine within range of a SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™ access point/router. The range may differ depending on your environment. Refer to the instructions provided with your access point/router.
For Wireless Network Users Wireless setup is now complete. To install MFL-Pro Suite, continue to step 26.
Wireless Network Windows® Install the Drivers & Software (For Windows® 2000 Professional/XP/XP Professional x64 Edition/ Windows Vista®) 26 a Before you install MFL-Pro Suite Make sure that your computer is ON and you are logged on with Administrator rights. 27 a Important Install MFL-Pro Suite Put the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.
Wireless Network Note f Windows® Choose Wireless Network Connection, and then click Next. • If this screen appears, click OK and restart your computer. • If the installation does not continue automatically, open the main menu again by ejecting and then reinserting the CD-ROM or double-click the start.exe program from the root folder, and continue from b to install MFLPro Suite. g Click on Checked and confirmed check box, and then click Next.
Wireless Network Note i • If the machine is configured for your network, choose the machine from the list, and then click Next. Windows® The installation of the Brother drivers will automatically start. The installation screens appear one after another. Important This window will not appear if there is only one machine connected on the network, it will be chosen automatically. DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.
Wireless Network 28 a Windows® Finish and restart Click Finish to restart your computer. After restarting the computer, you must be logged on with Administrator rights. Note If an error message appears during the software installation, run the Installation Diagnostics located in Start/All Programs/Brother/ MFC-XXXX (where MFC-XXXX is your model name).
Wireless Network Macintosh® Install the Drivers & Software (For Mac OS® X 10.2.4 or greater) 26 a Before you install MFL-Pro Suite c Choose Wireless Network Connection, and then click Next. Make sure your machine is connected to the power and your Macintosh® is ON. You must be logged on with Administrator rights. Important • For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to Mac OS® X 10.2.4 or greater. (For the latest information for Mac OS® X, visit http://solutions.brother.
Wireless Network Note f • If the machine is configured for your network, choose the machine from the list, and then click OK. This window will not appear if there is only one machine connected on the network, it will be chosen automatically. Go to f. g • If your machine is not detected, go to step 24 on page 33 and setup the wireless connection again. • If you are using WEP and the LCD displayed ‘Connected’ but your machine is not found, make sure you entered the WEP key correctly.
Wireless Network 28 Install Presto!® PageManager® When Presto!® PageManager® is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto!® PageManager®. a Double-click the Presto! PageManager icon and follow the on-screen instructions. For Mac OS ® X 10.2.4 to 10.3.8 users, when this screen appears, click Go to download the software from the Brother Solutions Center website.
Install Optional Applications 1 Install FaceFilter Studio supported by Reallusion, Inc FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data and add photo effects such as red eye reduction or skin tone enhancement. 2 • The computer must be connected to the Internet. a b a b c Open the main menu again by ejecting and then reinserting the CD-ROM or by doubleclicking the start.exe program from the root folder.
Install Optional Applications 3 Install BookScan&Whiteboard Suite supported by Reallusion, Inc You can install BookScan&Whiteboard Suite. The BookScan Enhancer software can correct your scanned book images automatically. The Whiteboard Enhancer software cleans up and enhances text and images from photos taken of your whiteboard. (Internet access required.) Important • The machine must be ON and connected to the computer. • The computer must be connected to the Internet.
For Network Users BRAdmin Light utility (For Windows® users) BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address. For more information on BRAdmin Light, visit us at http://solutions.brother.com/.
For Network Users BRAdmin Light utility (For Mac OS® X users) BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address from a computer running Mac OS® X 10.2.4 or greater. The BRAdmin Light software will be installed automatically when you install the printer driver.
For Wireless Network Users Restore the network settings to factory default To restore all network settings of the internal Print/Scan server to factory default, please follow the steps below. a b c d e f g Make sure the machine is not operating, then disconnect all the cables from the machine (except the power cord). Press MENU. Press a or b to display Network and press Network. Press a or b to display Factory Reset and press Factory Reset. Press Yes. Hold down Yes for 2 seconds to confirm.
Consumables Replacement consumables When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://www.brother.com/original/ or contact your local Brother re-seller. Ink cartridge Black Yellow Cyan Magenta LC61BK LC61Y LC61C LC61M What is Innobella™? Innobella™ is a range of genuine consumables offered by Brother.
