USER’S GUIDE MFC-790CW Version 0 CHN-ENG
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Table of Contents Section I 1 General General Information 2 Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation ...................................................................................2 Accessing Brother Support (For Windows®) ............
Setting the backlight brightness..................................................................... 28 Setting the Dim Timer for the backlight ........................................................ 28 LCD Language .............................................................................................. 28 Setting the Fax Logic..................................................................................... 29 4 Security features 30 Memory Security............................................
Ring Delay .....................................................................................................46 F/T Ring Time (Fax/Tel mode only) ...............................................................46 Fax Detect .....................................................................................................47 Memory Receive (Monochrome only)..................................................................48 Fax Forwarding...................................................................
8 Dialling and storing numbers 65 How to Dial .......................................................................................................... 65 Manual dialling............................................................................................... 65 Speed Dialling ............................................................................................... 65 Fax Redial .....................................................................................................
Setup for polled transmit................................................................................81 Setup for polled transmit with secure code....................................................81 Section III Copy 12 Making copies 84 How to copy .........................................................................................................84 Entering Copy mode ......................................................................................84 Making a single copy .................
Date Print..................................................................................................... 105 Setting your changes as a new default........................................................ 106 Restoring all settings to the factory settings ................................................ 106 Scan to a memory card or USB Flash memory drive ........................................ 106 Entering Scan mode ....................................................................................
Document jam .............................................................................................144 Printer jam or paper jam ..............................................................................145 Routine maintenance.........................................................................................147 Replacing the ink cartridges ........................................................................147 Cleaning the outside of the machine ..........................................
Section I General General Information Loading paper and documents General setup Security features I 2 10 23 30
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Italics Courier New Viewing Documentation Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c If the language screen appears, click your language. The CD-ROM Main Menu will appear. How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: 1 Software User’s Guide Scanning (For Windows® 2000 Professional/Windows® XP and Windows Vista®) ControlCenter3 (For Windows® 2000 Professional/Windows® XP and Windows Vista®) Note If this window does not appear, use Windows® Explorer to run the start.
Chapter 1 Viewing Documentation (For Macintosh®) a How to find Scanning instructions 1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.2.
General Information Accessing Brother Support (For Windows®) 1 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center). Click Brother Support on the Main Menu. The following screen will appear: To access our website (http://www.brother.com), click Brother Home Page. For the latest news and product support information (http://solutions.brother.com), click Brother Solutions Center. To visit our website for original Brother Supplies (http://www.brother.
Chapter 1 Control panel overview 1 1 4 2 5 ABC DEF GHI JKL MNO PQRS TUV WXYZ Mem. 2009.01.27 MC 06:11 New Fax Fax 01 Preview History 01 01 MENU Speed Dial 3 1 Power Save Lets you put the machine into Power Save mode. 2 Digital TAD keys: Digital TAD Turns the Telephone Answering Device (TAD) on or off. Will also flash if you have new messages. Play/Record Plays voice messages stored in the memory. Will also let you record telephone calls. Erase Deletes voice messages.
General Information 6 5 Mem. 2009.01.27 1 8 MC 06:11 New Fax Fax 01 Preview History 01 01 MENU Speed Dial 7 5 LCD (liquid crystal display) This is a Touchscreen LCD. You can access the menus and options by pressing buttons displayed on the screen. Also, you can adjust the angle of the display by lifting it. 6 Mode keys: Fax Lets you access Fax mode. Scan Lets you access Scan mode. Copy Lets you access Copy mode. Photo Capture Lets you access PhotoCapture Center™ mode.
Chapter 1 LCD screen indications 1 The LCD shows the current machine status when the machine is idle. 12 2 3 1 MC Mem. 2009.01.27 06:11 New Fax Fax 01 Preview History 11 1 0 01 4 MENU 01 Speed Dial 10 9 8 7 6 5 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. Max 2 Memory Status Lets you see the available memory in the machine. 3 Current Receive Mode Lets you see the current receive mode.
General Information Basic Operations 1 1 To operate the Touchscreen use your finger to press the MENU or option button directly on the LCD screen. To display and access all the screen menus or options in a setting, press a b or d c to scroll through them. The following steps show how to change a setting in the machine. In this example the Sleep mode setting is changed from 30 Mins to 10 Mins. a b Press MENU. Press a or b to display General Setup.
2 Loading paper and documents Loading paper and other print media Note To print on 10 x 15 cm or Photo L paper, you must use the photo paper tray. (See Loading photo paper on page 14.) a c 2 2 With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
Loading paper and documents d Fan the stack of paper well to avoid paper jams and misfeeds. f Gently adjust the paper side guides (1) to the paper with both hands. Make sure the paper side guides touch the sides of the paper. 1 2 Note Always make sure that the paper is not curled. e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray. g Close the output paper tray.
Chapter 2 h Slowly push the paper tray completely into the machine. Loading envelopes and post cards About envelopes 2 Use envelopes that weigh between 80 to 95 g/m2. Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes. i While holding the paper tray in place, pull out the paper support (1) until it clicks, and then unfold the paper support flap (2).
Loading paper and documents How to load envelopes and postcards a Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible. Note If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in the paper tray at a time. 2 b Put envelopes or postcards in the paper tray with the address side down and the leading edge (top of the envelopes) in first.
Chapter 2 If you have problems when printing on envelopes, try the following suggestions: a Make sure the flap is either to the side of the envelope or to the back edge of the envelope when printing. b Adjust the size and margin in your application. Loading photo paper 2 Use the photo paper tray which is located on the top of the output paper tray to print on Photo (10 × 15 cm) and Photo L size paper.
Loading paper and documents c Put the photo paper into the photo paper tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper. Note • Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray you may not be able to reach it.
Chapter 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User’s Guide on the CD-ROM.
Loading paper and documents Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Chapter 2 CAUTION DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 1 1 2 mm or greater • Extremely shiny or highly textured paper • Paper that cannot be arranged uniformly when stacked • Paper made with a short grain Paper capacity of the output paper tray Up to 50 sheets of 80 g/m2 A4 paper. Transparencies or photo paper must be picked up from the output paper tray one page at a time to avoid smudging.
Loading paper and documents Choosing the right print media 2 Paper type and size for each operation Paper Type Paper Size 2 Fax Cut Sheet Cards Transparencies Copy Photo Capture Printer Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.
Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 g/m2 0.08 to 0.15 mm 100 1 Inkjet Paper 64 to 200 g/m2 0.08 to 0.25 mm 20 Glossy Paper Up to 220 g/m2 Up to 0.25 mm 20 2 3 Photo Card Up to 220 g/m2 Up to 0.25 mm 20 2 3 Index Card Up to 120 g/m2 Up to 0.15 mm 30 Postcard Up to 200 g/m2 Up to 0.25 mm 30 Envelopes 75 to 95 g/m2 Up to 0.
Loading paper and documents Loading documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF 2 The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 80 g/m2 paper and always fan the pages before putting them in the ADF. Recommended environment Temperature: 20° C to 30° C Humidity: 50% to 70% Paper: 80 g/m2 Document Sizes Supported Length: 148 to 355.6 mm Width: 148 to 215.
Chapter 2 How to load documents Note To use the scanner glass, the ADF must be empty. a b 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper. Lift the document cover. 3 4 1 Using the document guidelines on the left and top, put the document face down in the upper left corner of the scanner glass.
3 General setup Power Save mode 3 You can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the Power Save condition, please see the table on page 24. The delayed faxes that have been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your machine. If you want to do other operations, you must take the machine out of Power Save mode.
Chapter 3 Mode Timer On/Off setting Receive mode Fax Receive: Fax Only On 1 2 Fax/Tel (factory Manual 3 setting) MC Manual Fax Receive: — Off 1 2 3 4 24 Available operations Fax Receive Fax Detect Delayed Fax 4 Fax Forward 4 Fax Storage 4 Fax Preview 4 PC Fax Receive 4 Remote Retrieval 4 Fax Receive Recording Incoming Message Fax Detect Delayed Fax 4 Fax Forward 4 Fax Storage 4 Fax Preview 4 PC Fax Receive 4 Remote Retrieval 4 Fax Detect Delayed Fax 4 No machine operations will be available other t
General setup Paper settings Paper Type To get the best print quality, set the machine for the type of paper you are using. a b c d e f g Press MENU. Press a or b to display General Setup. Press General Setup. 3 3 Paper Size You can use five sizes of paper for copying: Letter, Legal, A4, A5 and 10 × 15 cm. (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4.
Chapter 3 Volume Settings Ring Volume 3 3 You can choose a range of ring volume levels, from High to Off. a b c d e f g h 26 Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Volume. Press Volume. Press Ring. Press Off, Low, Med or High. Press Stop/Exit. When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off.
General setup Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b c d e f g h Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Volume. Press Volume. Press Speaker. Press Off, Low, Med or High. 3 Sleep Mode You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine. a b Press MENU.
Chapter 3 LCD screen LCD Contrast 3 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b c d e f g h Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display LCD Settings. Press LCD Settings. Press LCD Contrast. c d e f g h 3 28 Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display LCD Settings. Press LCD Settings.
General setup Setting the Fax Logic 3 You can change the transmission process when you send or receive the fax manually with an external telephone. Easy mode: Call Out Receives Call Documents in the ADF Send the faxes by pressing Start — No documents in the ADF of Documents on the scanner glass Send the faxes by pressing Start. Receive the faxes by pressing Start.
4 Security features Memory Security Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.
Security features Changing your memory security password a b c d e f g h i 4 4 Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Miscellaneous. Press Miscellaneous. Turning on the memory security lock a b c d Press MENU. e f g h i Press Miscellaneous. Press a or b to display Mem Security. Press Mem Security. Press Set Password. Enter the registered 4-digit number for the current password using the buttons on the LCD. Press OK.
Chapter 4 32
Section II Fax Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Digital TAD Printing Reports Polling II 34 43 58 65 73 77 79
5 Sending a Fax Entering Fax mode When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. 5 5 Faxing from the ADF a Press b Place the document face down in the ADF. (See Using the ADF on page 21.) c Enter the fax number using the dial pad. You can also enter the fax number by pressing Speed Dial, press the number you want and press Send a fax. (Fax).
Sending a Fax Faxing from the scanner glass 5 f You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size. You cannot send color faxes with multiple pages. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. a Press b Load your document face down on the scanner glass. (See Using the scanner glass on page 21.) c Enter the fax number using the dial pad or Speed Dial. (Fax).
Chapter 5 How to preview an outgoing fax You can preview a fax message before you send it. You must set the Real Time Transmission and Polling RX to off before you use this feature. (See Real time transmission on page 39 and Polling receive on page 79.) a Press b c d e f Press d or c to display Preview. g (Fax). Press Preview. Press On. Load the document. Enter the fax number using the dial pad. You can also enter the fax number by pressing Speed Dial.
Sending a Fax Broadcasting (Monochrome only) Note 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press b c d e Load your document. (Fax). • If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 250 different numbers.
Chapter 5 Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press (Fax). The LCD shows: Contrast 5 5 5 If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used.
Sending a Fax Changing fax resolution The quality of a fax can be improved by changing the fax resolution. a Press b Press d or c to display Fax Resolution. c d (Fax). Press Fax Resolution. 5 Dual access (Monochrome only) 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.
Chapter 5 Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. Delayed Batch Transmission (Monochrome only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
Sending a Fax g Restoring all settings to the factory settings Do one of the following: To cancel, press Yes. If you want to cancel another job go to step f. You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again. To exit without cancelling, press No. h When you have finished, press Stop/Exit.
Chapter 5 Sending a fax at the end of a conversation Out of Memory message 5 At the end of a conversation you can send a fax to the other party before you both hang up. a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. b c Load your document. d Replace the handset. 42 Press Mono Start or Color Start. Press Send when you select the Fax Mode to Advanced Mode and send the fax from the scanner glass. (See Setting the Fax Logic on page 29.
6 Receiving a Fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choose the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes, see Using receive modes on page 45. See Digital TAD.
Chapter 6 To set a receive mode follow the instructions below. a b c d e f g 44 Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press a or b to display Receive Mode. Press Receive Mode. Press Fax Only, Fax/Tel or Manual. Press Stop/Exit. The LCD will display the current receive mode.
Receiving a Fax Using receive modes 6 TAD (Message Center) 6 TAD helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 46.) Faxes will be automatically received. Fax only 6 To set up the TAD mode, see page 73.
Chapter 6 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. (See Operation from extension telephones on page 63 and Fax Detect on page 47.) If toll saver is On, then the ring delay setting has no effect. See Setting toll saver on pages 76. a b c d e f g h i j Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive. Press Setup Receive. Press a or b to display Ring Delay.
Receiving a Fax Fax Detect If Fax Detect is On: 6 Fax Detect is turned On as default. The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If Fax Detect is Semi: If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Color Start. Press Receive when you select the Fax Mode to Advanced Mode.
Chapter 6 Memory Receive (Monochrome only) Note 6 You can only use one Memory Receive operation at a time: Fax Forwarding Fax Storage • The machine can store faxes for approximately 24 hours if there is a power failure. PC Fax Receive Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory Receive operation, a message will appear on the LCD. (See Changing Memory Receive Operations on page 50.
Receiving a Fax PC Fax Receive 6 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the LCD.
Chapter 6 i Press , or the PC you want to receive faxes. Press OK. Changing Memory Receive Operations j Press Backup Print:On or Backup Print:Off. k Press Stop/Exit. If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Erase All Doc? Turning off Memory Receive Operations a b c d e f g h i Print All Fax? 6 Press MENU. Press a or b to display Fax. Press Fax.
Receiving a Fax Fax Preview (Monochrome only) Using Fax Preview 6 How to preview a received fax 6 You can view received faxes on the LCD by pressing the Fax Preview button on the LCD. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. Setting Fax Preview a b c d 6 When you receive a fax, you will see the popup message on the LCD. (For example: New Fax 02) a Press Fax Preview. The LCD will display the new fax list.
Chapter 6 e When the fax is displayed on the LCD, press More and the following buttons will appear on the LCD. Press the button you want to use to perform the operation. Button Do one of the following: Press Print All Pages to print all pages of the fax. Go to step f. Press Print Current Only to print the displayed page. Press Print From Current to print the displayed page to the last page. Description Enlarge the fax. Reduce the fax. f Do one of the following: or Scroll vertically.
Receiving a Fax Turning off Fax Preview a b c d e Press Fax Preview. Press More. Press Turn Off Fax Preview. Press Yes to confirm. If there are faxes stored in the memory, do one of the following: If you do not want to print the stored faxes, press Continue. The machine asks you to confirm the deletion of the stored faxes. Press Yes to confirm. If you want to print all the stored faxes, press Print all faxes. If you do not wish to turn off Fax Preview, press Cancel. Press Stop/Exit.
Chapter 6 Out of Paper Reception 6 As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed and begins receiving faxes into the machine’s memory. Put some paper in the paper tray. (See Loading paper and other print media on page 10.) Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code.
Receiving a Fax Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by l) at once. c The machine signals if it has received messages: 6 1 long beep — Fax messages 2 long beeps — Voice messages 3 long beeps — Fax & Voice messages 6 No beeps — No messages d When the machine gives two short beeps, enter a command.
Chapter 6 Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice messages After one long beep, the machine plays the ICM. 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it.
Receiving a Fax Remote commands 98 Operation details Change the Receive Mode 1 TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset. Retrieving fax messages 6 You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number.
7 Telephone and External devices Voice operations 7 Voice calls can be made either with the handset, the speaker phone, an extension or external telephone, by dialling manually, or by using Quick Dial numbers. Making a telephone call a To start a voice call, do one of the following: Pick up the handset. Press Speaker Phone. b c 7 Answering calls with the Speaker Phone Note If you have a bad connection, your caller might hear your voice echoed during the call.
Telephone and External devices Tone or Pulse 7 If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below: a b Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one phone line may create problems with the operation of your machine. Press # on the machine’s control panel. Any digits dialled after this will send tone signals.
Chapter 7 Telephone Service 7 The caller ID feature of this machine lets you use the caller ID subscriber service offered by certain telephone companies. Caller ID (Caller IDentification) (not available in certain area) The Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because caller IDs are received and stored in your fax machine memory.
Telephone and External devices Advantages of Caller ID For Business 7 7 All businesses profit from a quicker response to customer calls. For Home 7 Residential customers can protect themselves from unwanted calls. Setup Method a b c d e f g h i Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Miscellaneous. Press Miscellaneous. Press a or b to display Caller ID Type. Press Caller ID Type. Press FSK or DTMF. Press Stop/Exit.
Chapter 7 Connecting an external TAD (telephone answering device) You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
Telephone and External devices Multi-line connections (PBX) 7 We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.
Chapter 7 If you answer a call and no one is on the line: Changing the remote codes 7 You should assume that you're receiving a manual fax. Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up. Note You can also use the Fax Detect feature to make your machine automatically take the call.
8 Dialling and storing numbers How to Dial Manual dialling 8 8 Press all of the digits of the fax or telephone number using the dial pad. 8 Fax Redial 8 If you are sending a fax manually and the line is busy, press Redial, and then press Mono Start or Color Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial and choose one of the last 30 numbers from the Outgoing Call List. Redial only works if you dialled.
Chapter 8 Outgoing Call history 8 Caller ID history The last 30 numbers you called or sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to telephone, to fax to, add to Speed Dial or delete from the history. This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID (Caller IDentification) (not available in certain area) on page 60.) a Press Redial. You can also press History.
Dialling and storing numbers Storing numbers e Enter the first fax or telephone number (up to 20 digits) using the buttons on the LCD. Press OK. f Do one of the following: 8 You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Enter the second fax or telephone number (up to 20 digits) using the buttons on the LCD. Note Press OK.
Chapter 8 Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history. Note 8 If the 2-digit Speed Dial location you choose is already taken, the OK button on the LCD will not work. Choose a different location. a Press Redial. You can also press History. j b c When the LCD displays your settings, press OK to confirm. Press Outgoing Call tab. k Press Stop/Exit. d e f Press the name or number you want to store. Press More.
Dialling and storing numbers i f To choose where the number will be stored, do one of the following: If you chose Name:, enter the name (up to 16 characters) using the buttons on the LCD. To accept the displayed next available Speed Dial location, press OK. (See Entering Text on page 179.) To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. Press OK.
Chapter 8 Setting up groups for broadcasting Groups, which can be stored in Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a Speed Dial, the 2-digit location, Send a fax and Mono Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location.
Dialling and storing numbers Deleting a Group a b c d e f g Press Speed Dial. Press Delete. Press a or b to display the Group you want to delete. Press the Group Name. Press OK. Press Stop/Exit. e f g Press Speed Dial. Press More. Press Change. Press a or b to display the Group you want to change. Combining Quick Dial numbers 8 For example, you might have stored ‘555 ’ on Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02.
Chapter 8 Note If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Pause. Each key press adds a 3.5-second delay.
9 Digital TAD TAD-Mode for internal TAD 9 F/T Message 9 The TAD feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. Your OGM must be less than 20 seconds long. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 55). The number of messages you can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).
Chapter 9 Listening to your OGM a b c d e f g h i Press MENU. Press Fax. Press a or b to display Setup TAD. Press OGM. Press TAD Message or F/T Message. Press Playing OGM. Adjust the volume by pressing d or c. When the active. Press Press a or b to display Fax. Press Fax. Press a or b to display Setup TAD. Press Setup TAD. Press OGM. Press TAD Message or F/T Message. Do one of the following: Press Stop/Exit. light glows, TAD mode is 9 Press MENU. Press No to exit without erasing.
Digital TAD Managing your messages Erasing incoming messages 9 To erase voice messages individually Message indicator 9 a Press Play/Record. The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. The LCD displays the total number of voice and fax messages stored in the TAD memory. b Fax messages are only stored when Fax Storage or Fax Preview is turned on. See Memory Receive (Monochrome only) on page 48.
Chapter 9 Additional TAD operations Setting the maximum time for incoming messages 9 9 Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below: a b c d e f g h Press MENU. Press a or b to display Fax. e f g h i j Press Setup Receive. Press a or b to display Ring Delay. Press Ring Delay. Press Toll Saver. Press On (or Off). Press Stop/Exit.
10 Printing Reports Fax reports Transmission Verification Report g Press On, On+Image, Off or Off+Image. h Press Stop/Exit. 10 You need to set up the Transmission Verification Report and Journal Period using the MENU button. 10 10 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.
Chapter 10 Fax Journal (activity report) 10 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps on How to print a report on page 78. The factory setting is Every 50 Faxes. a b c d e f g Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Report Setting. Press Report Setting. Press Journal Period. Press d or c to choose an interval.
11 Polling Polling overview 11 11 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 11 Polling receive lets you call another fax machine to receive a fax.
Chapter 11 Setup to receive delayed polling 11 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. a b c d e Press f g h Press Speed Dial. Press a or b to select a number. Press OK. Press Polling RX. Press Timer. Enter the time (in 24-hour format) you want to start polling. For example, enter 21:45 for 9:45 PM. Press OK. g Press Mono Start or Color Start. The machine makes the polling call at the time you entered.
Polling Polled transmit (Monochrome only) Setup for polled transmit with secure code Secure Polling lets you restrict who can get the documents you set up to be polled. Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.
Chapter 11 82
Section III Copy Making copies III 84
12 Making copies How to copy 12 Note 12 Entering Copy mode 12 When you want to make a copy, press (Copy) to illuminate it in blue. • The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 24.) • Book Copy and Watermark Copy features are supported by technology from Reallusion, Inc. Making a single copy The LCD shows: 1 Normal Press b Load your document. (See Loading documents on page 21.
Making copies Copy settings 12 You can change the copy settings temporarily for the next multiple copies. The machine returns to its default settings after 1 minute, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 24.) If you have finished choosing settings, press Mono Start or Color Start. If you want to choose more settings, press d or c. Note You can save some of the settings that you use most often by setting them as a favourite (up to three can be saved).
Chapter 12 Enlarging or reducing the image copied h 12 You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. If you want this setting, use the scanner glass. a Press b c d Load your document. (Copy). Enter the number of copies you want. Press d or c to display Enlarge/ Reduce. e f Press Enlarge/ Reduce. g Do one of the following: Press 100%, Enlarge, Reduce, Fit to Page or Custom(25-400%).
Making copies Making N in 1 copies or a poster (Page Layout) h If you do not want to change additional settings, press Mono Start or Color Start to scan the page. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing. If you are using the scanner glass, go to step i. i After the machine scans the page, press Yes to scan the next page. j Place the next page on the scanner glass. Press Mono Start or Color Start.
Chapter 12 Sorting copies using the ADF 12 You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. a b c d e f g Press (Copy). Load your document. Enter the number of copies you want. Press d or c to display Stack/Sort. Press Stack/Sort. Press Sort. If you do not want to change additional settings, press Mono Start or Color Start. Contrast 12 You can adjust the copy contrast to help an image look sharper and more vivid. a Press b c d e f Load your document.
Making copies Paper Size 12 If copying on paper other than A4 size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo 10 cm × 15 cm paper. a Press b c d e f Load your document. g g Adjust the skewed data using or . Remove the shadows by using d or c. h If you have finished making corrections, press Mono Start or Color Start. Note (Copy). Book Copy is not available with Page Layout, Sort, Fit to Page and Watermark Copy.
Chapter 12 f Do one of the following: If you want to use a document as the watermark, press Scan. Place the document that you want to use for the watermark on the scanner glass and press Mono Start or Color Start. Press The scanned data will be shown on the LCD. b Choose the copy option and settings you want to store. Press OK and remove the watermark document you scanned. c Press d or c to display Favorite Settings. d e Press Favorite Settings.
Making copies Retrieving your favourite setting 12 When you are ready to use one of your favourite set of settings, you can recall it. ‘Out of Memory’ message 12 a Press b c Press Favorite. If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Color Start to copy the scanned pages. Press the favourite setting you want to retrieve. You will need to clear some jobs from the memory before you can continue. (Copy).
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Section IV Direct Photo Printing IV Printing photos from a memory card or USB Flash memory drive Printing photos from a camera 94 110
13 Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Operations Printing from a memory card or USB Flash memory drive without a PC 13 Using a memory card or USB Flash memory drive 13 Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 97.
Printing photos from a memory card or USB Flash memory drive Memory cards or USB Flash memory drive folder structure 13 Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive; however, please read the points below to avoid errors: The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
Chapter 13 Getting started 13 Firmly put a memory card or USB Flash memory drive into the correct slot. Photo Capture light is blinking, memory card or USB Flash memory drive is being read or written to. CAUTION DO NOT unplug the power cord or remove the media from the media drive (slot) or USB direct interface while the machine is reading or writing to the media (the Photo Capture key is blinking). You will lose your data or damage the card.
Printing photos from a memory card or USB Flash memory drive Print Images d Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing + or -. Press OK. e Repeat step c and d until you have chosen all the photos that you want to print. f After you have chosen all the photos, press OK. You now have the following options: 13 CAUTION Picture files cannot be previewed, printed, and searched when the folder is named in Chinese.
Chapter 13 Printing Photos Note • Only file names that are 8 characters or less will be printed correctly on the index sheet. • File names cannot be printed correctly if they are Chinese. However it does not affect any functions. Before you can print an individual image, you have to know the image number. a Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press a b c (Photo Capture).
Printing photos from a memory card or USB Flash memory drive Enhance Photos 13 You can edit and add effects to your photos and view them on the LCD before printing. Note • You have 7 ways to add effects to your photo. (Auto Correct) Note The Enhance Photos feature is supported by technology from Reallusion, Inc. The machine decides the suitable effect for your photo. (Enhance Skin) a Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press b (Photo Capture).
Chapter 13 • While the image is enlarged, you can move around the image with up ( ), down ( ), left ( ) and right ( ). DPOF printing • Press Cancel to return to the list of effects. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera. g Adjust the red frame around your photo.
Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ print settings 13 You can change the print settings temporarily for the next print. The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 24.) Note You can save the print settings you use most often by setting them as the default. (See Setting your changes as a new default on page 106.
Chapter 13 Menu Selections Options 1 Options 2 Page Color Enhance On/Off — 104 (Does not appear when Enhance Photos is chosen.) White Balance — 105 0 Sharpness 0 Color Density 0 Cropping On/Off Borderless On/Off — 105 Date Print On/Off — 105 Set New Default Yes — 106 Factory Reset Yes — 106 (Does not appear when DPOF print is chosen) No No Print Speed and Quality a b Press Print Setting. c d Press Print Quality.
Printing photos from a memory card or USB Flash memory drive Paper and print size a b c d 13 Press Print Setting. Press a or b to display Paper Size. Press Paper Size. Press the paper size you are using, 10x15cm, 13x18cm, A4 or Letter. Do one of the following: If you chose Letter or A4, go to step e. Adjusting Brightness, Contrast and Color Brightness Press the Print Size. Press Print Setting. e If you do not want to change additional 2 8x10cm Press a or b to display Brightness.
Chapter 13 Color Enhancement 13 You can turn on the color enhancement feature to print more vivid images. Printing time will be slower. a b Press Print Setting. c d Press Color Enhance. Press a or b to display Color Enhance. Do one of the following: If you want to customize the White Balance, Sharpness or Color Density, press On, and then go to step e. If you do not want to customize, press Off. Go to step h. e Press White Balance, Sharpness or Color Density.
Printing photos from a memory card or USB Flash memory drive Cropping 13 Borderless printing 13 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. Press Print Setting.
Chapter 13 Setting your changes as a new default 13 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. a b c d e Scan to a memory card or USB Flash memory drive Entering Scan mode Press your new setting. Repeat this step for each setting you want to change. 13 13 When you want to scan to a memory card or USB Flash memory drive, press (Scan).
Printing photos from a memory card or USB Flash memory drive How to scan to a memory card or USB Flash memory drive e Do one of the following: To change the quality, press d or c to display Quality. Press Quality and choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi. 13 You can scan monochrome and color documents onto a memory card or USB Flash memory drive. Monochrome documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats.
Chapter 13 How to change the file name 13 You can change the file name. How to reset to factory settings You can reset the factory settings which you set. a Press b c d Press Scan to Media. a Press Press d or c to display File Name. b c Press Scan to Media. d e f Press Factory Reset. e (Scan). Press File Name. Press to delete characters. Then enter the new file name (up to 6 characters). (See Entering Text on page 179.) Press OK.
Printing photos from a memory card or USB Flash memory drive Understanding the Error Messages 13 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems. Hub is Unusable. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface.
14 Printing photos from a camera Printing photos directly from a PictBridge camera Setting your digital camera 14 Make sure your camera is in PictBridge mode. Some of the settings listed below may not be available for your PictBridge compatible digital camera. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Printing photos from a camera When your camera does not have any menu selections, these settings are also used. CAUTION To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface. The names and availability of each setting depends on the specification of your camera. Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.
Chapter 14 Printing photos directly from a digital camera (without PictBridge) Printing Images 14 Note 14 If your camera supports the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 110.
Printing photos from a camera Understanding the Error Messages 14 Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera which is not using the USB Mass Storage standard.
Chapter 14 114
Section V Software Software and Network features V 116
15 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. c 15 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 118 129 159 180 196
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10° C and 35° C. WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A A Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the electrical socket before for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 54.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.
Safety and Legal A DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or Jam Clear Cover. DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service. If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service. Use caution when installing or modifying telephone lines.
Safety and Legal A When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. 2 Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.
Important Information Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product near water. 6 Do not place this product on an unstable cart, stand, or table.
Safety and Legal 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: A If the power cord is damaged or frayed. If the product has been spilled by liquid. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
IMPORTANT-For Your Safety A To ensure safe operation the three-pin plug supplied must be inserted only into a standard threepin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.
Safety and Legal Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document. The following are examples of documents which may not be copied: Money Bonds or other certificates of debt Certificates of Deposit Armed Forces Service or Draft papers.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
B Troubleshooting and Routine Maintenance B Troubleshooting B B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (continued) Difficulty Suggestions White horizontal lines appear in text or graphics. Clean the print head. (See Cleaning the print head on page 152.) Make sure you are using Brother Original Innobella™ Ink. Try using the recommended types of paper. (See Acceptable paper and other print media on page 17.) The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 152.) Make sure you are using Brother Original Innobella™ Ink. Characters and lines are stacked.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions Photo paper does not feed properly. When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose. Clean the paper pick-up roller. (See Cleaning the paper pick-up roller on page 152.) Machine feeds multiple pages. Make sure the paper is loaded correctly in the paper tray.
Receiving Faxes Difficulty Suggestions Cannot receive a fax. Check all line cord connections. Make sure the machine is in the correct receiving mode for your setup. (See Receive mode settings on page 46.) If you often have interference on the telephone line, try changing the menu setting of Compatibility to Basic(for VoIP). (See Telephone line interference on page 136.) Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure that the Fax key is illuminated.
Troubleshooting and Routine Maintenance Handling Incoming Calls Difficulty Suggestions The machine ‘Hears’ a voice as a CNG Tone. If Fax Detect is set to On, your machine is more sensitive to sounds. It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones. Deactivate the machine by pressing Stop/Exit. Try avoiding this problem by turning Fax Detect to Off. (See Fax Detect on page 47.) Sending a fax call to the machine.
Software Difficulties Difficulty Suggestions Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software. ‘Device Busy’ Make sure the machine is not showing an error message on the LCD. Cannot print images from FaceFilter Studio. To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. To install FaceFilter Studio see the Quick Setup Guide.
Troubleshooting and Routine Maintenance Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 78.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers. If you change the setting and start having problems with dialling you should change back to the factory No Detection setting. a b Press MENU.
Troubleshooting and Routine Maintenance Error and Maintenance messages B As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are using non Brother Original ink the machine may not detect the ink cartridge. Replace the cartridge with a Brother Original ink cartridge. If the error message remains, contact your Brother dealer. An ink cartridge is not installed properly.
Troubleshooting and Routine Maintenance Error Message Cause Action Image Too Small. The size of your photo is too small to trim. Choose a larger image. Ink low One or more of the ink cartridges Order a new ink cartridge. are running out of ink. If a sending machine has a color fax to send, your machine’s ‘handshake’ will ask that the fax be sent as black and white. If the sending machine has the ability to convert it, the color fax will be printed at your machine as a black and white fax.
Error Message Cause Action Not Registered You tried to access a Speed Dial number that is not programmed. Set up the Speed Dial number. (See Storing Speed Dial numbers on page 67.) Out of Memory The machine's memory is full. Fax sending or copy operation in progress Do one of the following: Press Stop/Exit and wait until the other operations in progress finish and then try again. Clear the data in the memory. To gain extra memory, you can turn off Memory Receive.
Troubleshooting and Routine Maintenance Error Message Cause Action Unusable Device A broken device has been connected to the USB direct interface. Unplug the device from the USB direct interface, then press Power Save to turn the machine off and then on again. Disconnect device from front connector & turn machine off & then on Unusable Device Please Disconnect USB Device. B A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface.
Error animation B Error animations display step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go backward. If you do not press a key after 1 minute the animation starts running automatically again. If you have not set up your Station ID, you cannot enter fax transfer mode. (See Enter personal information (station ID) in the Quick Setup Guide.
Troubleshooting and Routine Maintenance Transferring faxes to your PC You can transfer the faxes from your machine's memory to your PC. a Press Stop/Exit to interrupt the error temporarily. b Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC FAX Receiving on the PC. (For details see PC- FAX receiving for Windows® in the Software User’s Guide on the CD-ROM.) c d Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 49.
Document jam B Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit a Take out any paper from the ADF that is not jammed. b c Open the ADF cover. d e a Take out any paper from the ADF that is not jammed. b c Lift the document cover. d e Close the document cover. B Pull the jammed document out to the left. Pull the jammed document up and to the left.
Troubleshooting and Routine Maintenance Printer jam or paper jam B d Take out the jammed paper depending on where it is jammed in the machine. a Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. B Pull the paper tray (1) out of the machine. 1 1 b Pull out the jammed paper (1) and press Stop/Exit. e Close the Jam Clear Cover. Make sure the cover is closed properly.
f Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine. g Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands. 1 1 2 Note • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.
Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. Note For example, when one of the ink cartridge is nearly empty, the LCD will display Ink low (name of color).
a Open the ink cartridge cover. If one or more ink cartridges are empty, for example Black, the LCD shows B&W Print Only or Cannot Print. b Press the lock release lever as shown to release the cartridge indicated on the LCD. Remove the cartridge from the machine. d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1).
Troubleshooting and Routine Maintenance f Gently push the ink cartridge in until it clicks, and then close the ink cartridge cover. CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. If ink gets on your skin or clothing immediately wash it off with soap or detergent.
Cleaning the outside of the machine a Pull the paper tray (1) completely out of the machine. B Clean the Touchscreen as follows: 1 CAUTION Turn off the power switch when you clean the Touchscreen. DO NOT use any type of liquid cleaners (including ethanol). a b Wipe the outside of the machine with a soft cloth to remove dust. c Lift the output paper tray and remove anything that is stuck inside the paper tray. d Wipe the paper tray with a soft cloth to remove dust.
Troubleshooting and Routine Maintenance Cleaning the scanner glass a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 3 B Cleaning the machine’s printer platen B WARNING B Be sure to unplug the machine from the electrical socket before cleaning the printer platen (1). a Lift the scanner cover until it locks securely into the open position.
Cleaning the paper pick-up roller a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and open the Jam Clear Cover (1) at the back of the machine. Cleaning the print head B To maintain print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem.
Troubleshooting and Routine Maintenance Checking the print quality If faded or streaked colors and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a Press b c d Press Test Print. e Check the quality of the four color blocks on the sheet. f The LCD asks you if the print quality is OK. Do one of the following: . Press Print Quality. Press Color Start.
Checking the print alignment B Checking the ink volume You may need to adjust the print alignment after transporting the machine, if your printed text becomes blurred or images become faded. Although an ink volume icon appears on the LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge. a Press . a Press b c d Press Test Print. b Press Ink Volume. The LCD shows the ink volume. c Press Stop/Exit. Press Alignment. Press Mono Start or Color Start.
Troubleshooting and Routine Maintenance b b Pull the tab (1) back and hold it in position as you push the cradle (2) to the back of the machine. 1 Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. B 2 c Attach the side cover. c Installing the handset and handset cradle a Connect the curled handset cord to the machine. B Remove the side cover.
Machine Information Checking the serial number You can see the machine’s serial number on the LCD. a b c d 156 Press MENU. Press a or b to display Machine Info.. Press Machine Info.. Press Stop/Exit. B Packing and shipping the machine B When you transport the machine, use the packing materials that came with your machine. Follow the instructions below to properly pack your machine. Damage caused to your machine during transit is not covered by your warranty.
Troubleshooting and Routine Maintenance d CAUTION Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). Lift the front of the machine and hook the long end (1) of the green protective part into the T-shaped hole underneath the machine. Push the forked end (2) onto the top of the paper tray. B 2 1 2 If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping.
h Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands. j 1 2 i Pack the machine and the printed materials in the original carton with the original packing material as shown in the illustration. Do not pack the used ink cartridges in the carton. 3 Wrap the machine in the bag. 6 4 2 5 1 3 k 158 1 Close the carton and tape it shut.
C Menu and Features On-screen programming Mode and menu keys C C MENU Your machine is designed to be easy to operate with LCD on-screen programming using the menu buttons on the Touchscreen. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Access the main menu. C Access each mode and its menu of temporary settings.
Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. MENU ( MENU ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 24 Sets the type of paper in the paper tray. 25 Sets the size of the paper in the paper tray. 25 Adjusts the ring volume. 26 Adjusts the volume level of the beeper.
Menu and Features Level1 Level2 Level3 Options Descriptions Page General Setup LCD Settings LCD Contrast Light Adjusts the contrast of the LCD. 28 You can adjust the brightness of the LCD backlight. 28 You can set how long the LCD backlight stays on for after the last key press. 28 You can choose how long the machine will remain idle before it goes into sleep mode. 27 Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode.
Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Auto Reduction On* 53 (Continued) (Continued) Cuts the size of incoming faxes. You can set the machine to either forward fax messages, store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or send faxes to your PC. 48 Off Memory Receive Off* Fax Forward Fax Storage PC Fax Receive If you choose Fax Forward or PC Fax Receive, you can turn on the Backup Print safety feature.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup TAD ICM Rec.Monitr Off 76 (Continued) (Continued) Allows you to turn the speaker volume for voice messages as they come in On or Off. Prohibits most functions except receiving faxes into memory. 31 Adjusts the modem speed to help resolve transmission problems. 136 You can switch the mode if Caller ID cannot be displayed normally. 61 Selects the transmission process when sending/receiving the faxes manually.
Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN Ethernet Auto* — (Continued) (Continued) Chooses the Ethernet link mode. Auto* Chooses the BOOT method that best suits your needs. 100B-FD 100B-HD 10B-FD 10B-HD WLAN TCP/IP BOOT Method Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255].
Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP APIPA On* (Continued) (Continued) (Continued) Automatically allocates the IP address from the link-local address range. Network I/F Off Setup Wizard — — You can configure your print server. SES/WPS/AOSS — — You can easily configure your wireless network settings using the one-button push method. WPS w/PIN Code — — You can easily configure your wireless network settings using WPS with a PIN code.
Menu and Features MENU ( MENU ) (continued) Level1 Print Reports Level2 Level3 Options Descriptions Page Prints these lists and reports. 77 XMIT Verify — — Help List — — Quick Dial — Alphabetical Order C Numerical Order Fax Journal — — User Settings — — Network Config — — Caller ID hist. — — Machine Info. Serial No. — — Lets you check the serial number of your machine. Initial Setup Receive Mode — Fax Only* Choose the receive mode 43 that best suits your needs.
Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 39 Changes the lightness or darkness of faxes you send. 38 Fine S.Fine Photo Contrast — — Auto* Light Dark Broadcasting Add Number — — You can send the same fax message to more than one fax number. 37 On You can preview a fax message before send it. 36 Sets the time of day in 24-hour format that the delayed faxes will be sent.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Speed Dial More Set Speed Dial — You can set up dial by pressing only a few keys. 67 Setup Groups — You can set up a Group numbers for Broadcasting. 70 Change — You can change Speed Dial numbers. 67 Delete — You can delete a Speed Dial numbers.
Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a monochrome or a color document into your E-mail application. Scan to Image — — — You can scan a color picture into your graphics application. See Software User's Guide on the CD-ROM Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a monochrome or a color document into your computer.
Menu and Features Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 84 Normal* Best Enlarge/ Reduce 100%* — — — 86 Enlarge — 198% 10x15cmiA4 You can choose the enlargement ratio for your type of document. 86 You can choose the reduction ratio for your type of document.
Level1 Level2 Level3 Contrast — — Options Descriptions Page Adjusts the contrast of copies. 88 You can choose to stack or sort multiple copies. 88 — You can make N in 1 or Poster copies. 87 Corrects dark borders and skew when copying from the scanner glass.
Menu and Features Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Edit Template — Text CONFIDENTIAL* Places a text into your document as a Watermark using a template. 89 DRAFT COPY — Position A C B C D E* F G H I Pattern — Size Small Medium* Large — Angle -90° -45°* 0° +45° +90° — Transparency -2 -1 0 +1 +2 — Color Red Orange Yellow Green Blue Purple Black* The factory settings are shown in Bold with an asterisk.
Option1 Option2 Option3 Use Image Scan Transparency Option4 (Set page and press start) -2 -1 Descriptions Page Places a logo or text into your document as a Watermark using a scanned image. 89 0 +1 +2 Media Position Places a logo or text into your document as a Watermark using an image from removable media. A B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° +45° +90° Transparency -2 -1 0 +1 +2 The factory settings are shown in Bold with an asterisk.
Menu and Features PhotoCapture ( Level1 ) Level2 Level3 View Photos (Print All Photos) Options Descriptions Page See the print settings in the following table. You can print all photos in your memory card or USB Flash memory drive. 97 (Auto Correct) The machine starts a Slide Show of your photos. (Slide Show) Enhance Photos See the print settings in the following table. Enhance C The machine decides the suitable effect for your photo. 99 You can adjust your photos with these settings.
Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 102 (Does not appear for DPOF printing) Photo* Paper Type Plain Paper — — Choose the paper type. 102 (When A4 or Letter is chosen) — Choose the paper and print size. 102 — — Adjusts the brightness. 103 — — Adjusts the contrast. 103 Inkjet Paper Brother BP71 Other Glossy* Paper Size 10x15cm* 13x18cm 8x10cm A4 9x13cm Letter 10x15cm 13x18cm 15x20cm Max.
Menu and Features Option1 Option2 Option3 Color Enhance On White Balance (Does not appear when Enhance Photos is chosen.) Off* Option4 -2 Descriptions Page Adjusts the hue of the white areas. 103 -1 0 +1 +2 Sharpness -2 C Enhances the detail of the image. -1 0 +1 +2 Color Density -2 Adjusts the total amount of color in the image. -1 0 +1 +2 Cropping On* — — Crops the image around the margin to fit the paper size or print size.
Speed Dial ( Speed Dial ) Level1 Level2 Level3 Options Descriptions Page Speed Dial More Set Speed Dial — You can set up dial by pressing only a few keys. 67 Setup Groups — You can set up a Group numbers for Broadcasting. 70 Change — You can change Speed Dial numbers. 67 Delete — You can delete a Speed Dial numbers. 70 The factory settings are shown in Bold with an asterisk.
Menu and Features Entering Text C When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD. By pressing the correct button repeatedly, you can access the character you want. C OK Inserting spaces To enter a space, press C to choose special characters, then press the space button or . Note The characters available may differ depending on your country.
D Specifications D General D Printer Type Inkjet Print Method Mono: Piezo with 94 × 1 nozzle Color: Piezo with 94 × 3 nozzles Memory Capacity 48 MB LCD (liquid crystal display) Touchscreen 4.2 in. (106.7 mm) Color LCD Touchscreen active area: 4.0 in. (100.3 mm) Power Source AC 220 to 240V 50/60Hz Power Consumption Off Mode: Average 0.8 W Sleep Mode: Average 5 W Standby: Average 6.
Specifications Weight 8.5 kg Noise Operating: 50 dB or less 1 Temperature Operating: 10 - 35° C Best Print Quality: 20 - 33° C Operating: 20 - 80% (without condensation) Best Print Quality: 20 - 80% (without condensation) Humidity ADF (automatic document feeder) Recommended environment for best results: D Up to 15 pages Temperature: 20° C - 30° C Humidity: 50% - 70% Paper: 80 g/m2 A4 or Letter size Paper Tray 1 100 Sheets 80 g/m2 This depends on printing conditions.
Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy photo paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L, Index card and Postcard 3 Width: 89 mm - 215.9 mm Length: 127 mm - 355.6 mm For more details, see Paper weight, thickness and capacity on page 20. Maximum paper tray capacity: Approx.
Specifications Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size ADF Width: 148 mm to 215.9 mm ADF Length: 148 mm to 355.6 mm D Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max.
1 2 3 Broadcasting 1 250 stations Automatic Redial 3 times at 5 minute intervals Ring Delay 0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings Communication Source Public switched telephone network. Memory Transmission Up to 480 2/400 3 pages Out of Paper Reception Up to 480 2/400 3 pages Monochrome only ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Specifications Digital TAD D TAD Yes ICM Recording Time Max. 29 minutes / Max. 99 messages (Max.
Copy D Color/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 215.9 mm ADF Length: 148 mm to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max. 297 mm Copy Width: Max.
Specifications PhotoCapture Center™ Compatible Media 1 D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Specifications Scanner D Color/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) Mac OS® X 10.2.
Printer Printer Driver D Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® driver supporting Brother Native Compression mode Mac OS® X 10.2.
Specifications Interfaces 1 2 3 D USB A USB 2.0 interface cable that is no longer than 2.0 m. 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface.
Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Supported Computer Platform Processor PC PC & Operating Minimum Software Interface System Version Speed Functions Printing, Windows® 2000 Professional Operating PC Fax 4, 1 System XP Home 2 Scanning, Removable XP Disk Professional 2 Hard Disk Minimum Recommended Space to install RAM RAM For For Drivers Applications 64 MB 256 MB 110 MB 340 MB USB, Intel® 10/100 ® Pentium II BaseTx 110 MB 340 MB or equivalent 128 MB (Ethernet), Wir
Specifications Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality printouts. This process will only happen once. With all following ink cartridges you can print the specified number of pages.
Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® Mac OS® X 10.2.4 or greater 3 Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
Specifications Wireless one-push configuration D If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external telephone.
Glossary ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting. Extension telephone A telephone using the same line as your fax but plugged into a separate wall socket. Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User's Guide with you.
Memory Receive Receives faxes into the machine's memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Pause Allows you to place a 3.5 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing Speed Dial numbers. Press Pause or Redial/Pause key on the control panel or the HONYAKU button on the LCD as many times as needed for longer pauses.
Glossary Speed Dial A pre-programmed number for easy dialling. You must press Speed Dial , the two digit code, and Mono Start or Color Start to start the dialling process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. E Super Fine resolution (Mono only) 392 × 203 dpi. Best for very small print and line art.
F Index A Access codes, storing and dialling ...........71 ADF (automatic document feeder) .... 21, 34 Answering machine (TAD) .......................62 connecting .............................................62 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive .............................................43 Fax Detect ..........................................47 B Broadcasting ............................................
External telephone, connecting ................63 F Fax codes changing ........................................ 54, 64 Fax Receive Code ......................... 63, 64 Remote Access Code ...........................54 Remote Activation Code .......................47 Telephone Answer Code ............... 63, 64 using .....................................................64 Fax Detect ................................................47 Fax Forwarding changing remotely .........................
M Macintosh® See Software User's Guide on the CD-ROM. .................................................. Maintenance, routine replacing ink cartridges .......................147 Manual dialling ...................................................65 receive ..................................................43 transmission ..........................................41 Memory Security ............................... 31, 81 Memory Storage ....................................159 Menu Table ........................
paper jams ..........................................145 report ....................................................78 resolution ............................................190 specifications ......................................190 Printing on small paper ......................................15 See Software User's Guide on the CD-ROM. .................................................. Programming your machine ...................159 Transmission Verification ............... 77, 78 User Settings ........
document jam .....................................144 error messages on LCD ......................137 if you are having difficulty copying .............................................133 document jam ..................................144 incoming calls ..................................133 Network ............................................135 PhotoCapture Center™ ...................134 printing .............................................129 printing received faxes .....................
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
