USER’S GUIDE MFC-790CW MFC-990CW Version D ARL/ASA/NZ
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-790CW and MFC-990CW (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Table of Contents Section I 1 General General Information 2 Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation...................................................................................2 Accessing Brother Support (For Windows®) .............
LCD screen.......................................................................................................... 29 LCD Contrast.................................................................................................29 Setting the backlight brightness..................................................................... 29 Setting the Dim Timer for the backlight ........................................................29 4 Security features 30 Memory Security..................................
Receive mode settings ........................................................................................46 Ring Delay .....................................................................................................46 F/T Ring Time (Fax/Tel mode only) ...............................................................46 Fax Detect .....................................................................................................47 Memory Receive (Monochrome only).....................................
External and extension telephones......................................................................68 Connecting an external or extension telephone ............................................68 Operation from extension telephones............................................................68 Using a cordless external telephone (MFC-790CW only) .............................68 Using remote codes.......................................................................................
11 Polling 85 Polling overview...................................................................................................85 Polling receive .....................................................................................................85 Setup to receive polling .................................................................................85 Setup to receive polling with secure code .....................................................85 Setup to receive delayed polling..................
Print Images.......................................................................................................103 View Photos................................................................................................. 103 Print Index (Thumbnails) .............................................................................103 Printing Photos ............................................................................................104 Enhance Photos ...............................................
Section V Software 16 Software and Network features 126 Section VI Appendixes A Safety and Legal 128 Choosing a location ...........................................................................................128 To use the machine safely.................................................................................129 IMPORTANT-For Your Safety .....................................................................133 LAN connection ..................................................................
C Menu and Features 173 On-screen programming....................................................................................173 Menu table...................................................................................................173 Memory storage...........................................................................................173 Mode and menu keys ........................................................................................173 Menu table.................................
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Section I General General Information Loading paper and documents General setup Security features I 2 10 23 30
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold typeface identifies specific buttons on the machine’s control panel, or on the computer screen. Bold Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c If the language screen appears, click your language. The CD-ROM Main Menu will appear. How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: 1 Software User’s Guide Scanning (For Windows® 2000 Professional/Windows® XP and Windows Vista®) ControlCenter3 (For Windows® 2000 Professional/Windows® XP and Windows Vista®) Note If this window does not appear, use Windows® Explorer to run the start.
Chapter 1 Viewing Documentation (For Macintosh®) a How to find Scanning instructions 1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.2.
General Information Accessing Brother Support (For Windows®) 1 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center). Click Brother Support on the Main Menu. The following screen will appear: To access our website (http://www.brother.com), click Brother Home Page. For the latest news and product support information (http://solutions.brother.com), click Brother Solutions Center. To visit our website for original Brother Supplies (http://www.brother.
Chapter 1 Control panel overview 1 MFC-790CW 1 1 2 4 5 Mem. 27.01.2009 01.01.2009 TAD 06:11 New Fax Fax 01 Preview 01 History 01 MENU Speed Dial 3 MFC-990CW 1 1 2 4 5 Mem. 27.01.2009 01.01.2009 TAD 06:11 New Fax Fax 01 Preview History 01 01 MENU Speed Dial 3 Note Most of the illustrations in this User’s Guide show the MFC-790CW. 1 Power Save Lets you put the machine into Power Save mode. 2 TAD keys: Digital TAD Turns the Telephone Answering Device (TAD) on or off.
General Information 5 6 Mem. 27.01.2009 01.01.2009 1 8 TAD 06:11 New Fax Fax 01 Preview 01 History 01 MENU Speed Dial 7 5 6 Mem. 27.01.2009 01.01.2009 9 8 TAD 06:11 New Fax Fax 01 Preview History 01 01 MENU Speed Dial 7 3 Fax and telephone keys: Speaker Phone Lets you speak to another party without lifting the handset. Recall Use this key to gain access to an outside line (for Australia and New Zealand only), or transfer a call to another extension when it is connected to a PABX.
Chapter 1 4 5 6 7 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. This function transfers to the touchscreen during some operations. The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. (Not Available in New Zealand) Mode keys: Fax Lets you access Fax mode. Scan Lets you access Scan mode. Copy Lets you access Copy mode. Photo Capture Lets you access PhotoCapture Center™ mode.
General Information 9 New Fax(es) When Fax Preview is set to On, you can see how many new faxes you have received. 10 Voice messages in the machine’s memory Shows how many received voice messages are in the memory. 11 History Lets you view a list of outgoing calls and the caller ID history. Also, lets you fax or call the number you have chosen from the lists.
2 Loading paper and documents Loading paper and other print media Note To print on 10 x 15 cm or Photo L paper, you must use the photo paper tray. (See Loading photo paper on page 14.) a c 2 2 With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
Loading paper and documents d Fan the stack of paper well to avoid paper jams and misfeeds. f Gently adjust the paper side guides (1) to the paper with both hands. Make sure the paper side guides touch the sides of the paper. 1 2 Note Always make sure that the paper is not curled. e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray. g Close the output paper tray.
Chapter 2 h Slowly push the paper tray completely into the machine. Loading envelopes and post cards About envelopes 2 Use envelopes that weigh between 80 to 95 gsm. Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes. i While holding the paper tray in place, pull out the paper support (1) until it clicks, and then unfold the paper support flap (2).
Loading paper and documents How to load envelopes and postcards a Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible. Note If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in the paper tray at a time. 2 b Put envelopes or postcards in the paper tray with the address side down and the leading edge (top of the envelopes) in first.
Chapter 2 If you have problems when printing on envelopes, try the following suggestions: a Make sure the flap is either to the side of the envelope or to the back edge of the envelope when printing. b Adjust the size and margin in your application. Loading photo paper 2 Use the photo paper tray which is located on the top of the output paper tray to print on Photo (10 × 15 cm) and Photo L size paper.
Loading paper and documents c Put the photo paper into the photo paper tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper. Note • Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray you may not be able to reach it.
Chapter 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User’s Guide on the CD-ROM.
Loading paper and documents Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Chapter 2 Improper Setup DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 1 1 2 mm or greater • Extremely shiny or highly textured paper • Paper that cannot be arranged uniformly when stacked • Paper made with a short grain Paper capacity of the output paper tray Up to 50 sheets of 80 gsm A4 paper. Transparencies or photo paper must be picked up from the output paper tray one page at a time to avoid smudging.
Loading paper and documents Choosing the right print media 2 Paper type and size for each operation Paper Type Paper Size 2 Fax Cut Sheet Cards Copy Photo Capture Printer Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.
Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 gsm 0.08 to 0.15 mm 100 1 Inkjet Paper 64 to 200 gsm 0.08 to 0.25 mm 20 Glossy Paper Up to 220 gsm Up to 0.25 mm 20 2 3 Photo Card Up to 220 gsm Up to 0.25 mm 20 2 3 Index Card Up to 120 gsm Up to 0.15 mm 30 Postcard Up to 200 gsm Up to 0.25 mm 30 Envelopes 75 to 95 gsm Up to 0.
Loading paper and documents Loading documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF 2 The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 80 gsm paper and always fan the pages before putting them in the ADF. Recommended environment Temperature: 20° C to 30° C Humidity: 50% to 70% Paper: 80 gsm a Unfold the ADF Document Output Support Flap (1). b c Fan the pages well.
Chapter 2 How to load documents Note To use the scanner glass, the ADF must be empty. a b 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper. Lift the document cover. 3 Using the document guidelines on the left and top, put the document face down in the upper left corner of the scanner glass.
3 General setup Power Save mode 3 You can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode (MFC-790CW only). For further information on receiving faxes in the Power Save condition, please see the table on page 24. The delayed faxes that have been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your machine.
Chapter 3 MFC-790CW On/Off setting Receive mode Fax Receive: Fax Only On 12 (factory setting) Fax/Tel Manual 3 TAD MFC-990CW Available operations On/Off setting Fax Receive Fax Detect Fax Receive: Fax Only On 1 2 Delayed Fax 4 Receive mode Manual 3 (factory setting) Fax Forward 4 Fax Storage 4 Fax Receive: — Off 1 Fax Receive Fax Detect Delayed Fax 4 Fax Forward 4 Fax Storage 4 Fax Preview 4 Fax Preview 4 PC Fax Receive 4 PC Fax Receive 4 Remote Retrieval 4 Remote Retrieval 4 Fax Re
General setup Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last by default. a b c d e f g Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Mode Timer. Press Mode Timer.
Chapter 3 Paper Size You can use five sizes of paper for copying: Letter, Legal, A4, A5 and 10 × 15 cm (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. a b c d e f g 26 Press MENU. 3 Volume Settings Ring Volume The machine will keep the new setting until you change it.
General setup Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off. a b c d e f g h 3 Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Volume. Press Volume. Press Beeper. Press Low, Med, High or Off. Press Stop/Exit.
Chapter 3 Setting Daylight Savings Time You can set the machine to change for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date&Time setting. a b c d e f g 28 Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Daylight Save.
General setup LCD screen LCD Contrast 3 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b c d e f g h Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on for after you go back to the Ready screen. a b Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display LCD Settings. Press LCD Settings. Press LCD Contrast.
4 Security features Memory Security Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.
Security features Changing your memory security password a b c d e f g h 4 4 Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Miscellaneous. Press Miscellaneous. Turning on the memory security lock a b c d Press Mem Security. Press Set Password. Enter the registered 4-digit number for the current password using the buttons on the LCD. Press OK. i Enter a 4-digit number for a new password using the buttons on the LCD. Press OK.
Chapter 4 32
Section II Fax Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Digital TAD Printing Reports Polling II 34 43 58 70 78 83 85
5 Sending a Fax Entering Fax mode When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. 5 5 Faxing from the ADF a Press b Place the document face down in the ADF. (See Using the ADF on page 21.) c Enter the fax number using the dial pad. You can also enter the fax number by pressing Speed Dial, press the number you want and press Send a fax. (Fax).
Sending a Fax Faxing from the scanner glass 5 f You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size. You cannot send colour faxes with multiple pages. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. a Press b Load your document face down on the scanner glass. (See Using the scanner glass on page 21.) c Enter the fax number using the dial pad or Speed Dial. (Fax).
Chapter 5 How to preview an outgoing fax You can preview a fax message before you send it. You must set the Real Time Transmission and Polling RX to off before you use this feature. (See Real time transmission on page 39 and Polling receive on page 85.) a Press b c d e f Press d or c to display Preview. g (Fax). Press Preview. Press On. Load the document. Enter the fax number using the dial pad. You can also enter the fax number by pressing Speed Dial.
Sending a Fax Broadcasting (Monochrome only) Note 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press b c d e Load your document. (Fax). • If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 250 different numbers.
Chapter 5 Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press (Fax). The LCD shows: Contrast 5 5 5 If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used.
Sending a Fax Changing fax resolution The quality of a fax can be improved by changing the fax resolution. a Press b Press d or c to display Fax Resolution. c d (Fax). Press Fax Resolution. 5 Dual access (Monochrome only) 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.
Chapter 5 Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. a Press b c Load your document. d e a b c d e Press d or c to display Overseas Mode. Press Overseas Mode. Press On (or Off). 5 During the day you can store up to 50 faxes in the memory to be sent within 24-hours.
Sending a Fax Setting your changes as a new default Sending a fax manually 5 You can save the fax settings for Fax Resolution, Contrast, Glass ScanSize, Preview and Real Time TX you use most often by setting them as default. These settings will stay until you change them again. a Press b Press d or c to choose the menu option that you want to change. Press your new option. Repeat this step for each setting you want to change. (Fax).
Chapter 5 Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. Note If you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 39.
6 Receiving a Fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choose the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes, see Using receive modes on page 45. See Digital TAD.
Chapter 6 To set a receive mode follow the instructions below. a b c d e f g 44 Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press a or b to display Receive Mode. Press Receive Mode. Press Fax Only, Fax/Tel or Manual. Press Stop/Exit. The LCD will display the current receive mode.
Receiving a Fax Using receive modes 6 TAD 6 TAD helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 46.) Faxes will be automatically received. Fax only 6 To set up the TAD mode, see page 78.
Chapter 6 Receive mode settings Ring Delay If toll saver is On, then the ring delay setting has no effect. See Setting toll saver on pages 81. a b c d e f g h i j Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive. Press Setup Receive. Press a or b to display Ring Delay. Press Ring Delay. Press Ring Delay again. Press the number of times the machine will ring before it answers (2-10 for Australia, 1-10 for New Zealand, 0-10 for some countries).
Receiving a Fax Fax Detect If Fax Detect is On: 6 6 Fax Detect is turned On as default. The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If Fax Detect is Semi: 6 The machine will only receive a fax call automatically if you answered it using the machine’s handset, cordless handset or Speaker Phone.
Chapter 6 Memory Receive (Monochrome only) Note 6 You can only use one Memory Receive operation at a time: Fax Forwarding Fax Storage PC Fax Receive Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory Receive operation, a message will appear on the LCD. (See Changing Memory Receive Operations on page 50.) Fax Forwarding k 6 When you choose Fax Forward, your machine stores the received fax in the memory.
Receiving a Fax PC Fax Receive If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the LCD.
Chapter 6 i Press , or the PC you want to receive faxes. Press OK. Changing Memory Receive Operations j Press Backup Print:On or Backup Print:Off. k Press Stop/Exit. If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Erase All Doc? Turning off Memory Receive Operations a b c d e f g h i Print All Fax? 6 Press MENU. Press a or b to display Fax. Press Fax.
Receiving a Fax Fax Preview (Monochrome only) Using Fax Preview 6 How to preview a received fax 6 You can view received faxes on the LCD by pressing the Fax Preview button on the LCD. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. Setting Fax Preview a b c d 6 When you receive a fax, you will see the popup message on the LCD. (For example: New Fax 02) a Press Fax Preview. The LCD will display the new fax list.
Chapter 6 When the fax is displayed on the LCD, press More and the following buttons will appear on the LCD. Press the button you want to use to perform the operation. Button Description Enlarge the fax. How to print a fax a b c d Scroll vertically. or Scroll horizontally. Rotate the fax clockwise. e Press More. Press (Print). Do one of the following: Press Print All Pages to print all pages of the fax. Go to step f. Press Yes to confirm.
Receiving a Fax Turning off Fax Preview a b c d e Press Fax Preview. Press More. Press Turn Off Fax Preview. Press Yes to confirm. If there are faxes stored in the memory, do one of the following: If you do not want to print the stored faxes, press Continue. The machine asks you to confirm the deletion of the stored faxes. Press Yes to confirm. If you want to print all the stored faxes, press Print all faxes. If you do not wish to turn off Fax Preview, press Cancel. Press Stop/Exit.
Chapter 6 Out of Paper Reception 6 As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed and begins receiving faxes into the machine’s memory. Put some paper in the paper tray. (See Loading paper and other print media on page 10.) Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code.
Receiving a Fax Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by l) at once. c The machine signals if it has received messages: 6 1 long beep — Fax messages 2 long beeps — Voice messages 3 long beeps — Fax & Voice messages 6 No beeps — No messages d When the machine gives two short beeps, enter a command.
Chapter 6 Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice messages After one long beep, the machine plays the ICM. 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it.
Receiving a Fax Remote commands 98 Operation details Change the Receive Mode 1 TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset. Retrieving fax messages 6 You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number.
7 Telephone and External devices Voice operations 7 Voice calls can be made either with the handset, the cordless handset (MFC-990CW), the speaker phone, an extension or external telephone, by dialling manually, or by using Quick Dial numbers. If you have a MFC-990CW, please also refer to the DECT™ Handset BCL-D70 User’s Guide. a To start a voice call, do one of the following: Pick up the handset. (MFC-790CW only) Press Speaker Phone.
Telephone and External devices For MFC-990CW a b 7 If you answered by pressing Speaker Phone on the machine, press Hold/Intercom on the machine to put a call on Hold. (MFC-790CW) When the machine is in Fax/Tel mode and F/T rings to tell you to pick up a voice call, you can only answer by picking up the machine’s handset. Note You can pick up an extension telephone and continue speaking without releasing the call from Hold on the machine.
Chapter 7 Telephone Service for Australia Telstra® FaxStream® Duet® (Distinctive Ring) Telstra® FaxStream® Duet® is an enhanced Public Switched Telephone Service (PSTS) offered by Telstra® that allows you to have an additional number on one phone line, with its own distinctive ring pattern. Telstra® FaxStream® Duet® is a call handling feature that helps users distinguish voice and facsimile calls. With FaxStream® Duet®, incoming calls to a fax number are announced by a different, distinctive ring signal.
Telephone and External devices How does Telstra® FaxStream® Duet® Work? Incoming calls to the voice number, will have the standard ring pattern of long, long tone, followed by a pause, repeated, while the new fax number will have a different ring pattern of three short bursts of ring, repeated at regular intervals. When FaxStream® Duet® is On and you receive a voice call all extension and external phones will ring with a standard ring pattern.
Chapter 7 Caller ID 7 Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory. 7 The Caller ID Appears on the Display When Your Telephone Rings To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available.
Telephone and External devices Telephone Service for New Zealand FaxAbility How Does FaxAbility Work? 7 7 FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring. How Will the Fax Machine Treat All Other Numbers? 7 FaxAbility mode ensures that the machine will answer calls to the FaxAbility (secondary) number.
Chapter 7 How to Turn FaxAbility OFF or ON 7 The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat steps a-k; Step h is where you can choose either On or Off. Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions. If you have FaxAbility Service but don’t have Call Waiting, you need do nothing at this stage. If you do have Call Waiting as well as FaxAbility, set the Call Waiting menu option to On.
Telephone and External devices Telephone Service for Some Countries Distinctive Ring (For Singapore and Hong Kong) 7 7 This machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine. e f g h Press Miscellaneous.
Chapter 7 Caller ID (For Singapore and Hong Kong) The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. Call your telephone company for details. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. After a few rings, the screen displays the telephone number of your caller (or name, if available).
Telephone and External devices Multi-line connections (PABX) Improper Setup Most offices use a central telephone system. DO NOT connect a TAD elsewhere on the same telephone line. Connections 7 The external TAD must be connected as shown in the previous illustration. a Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.) b Record the outgoing message on your external TAD. c d Set the TAD to answer calls.
Chapter 7 External and extension telephones Connecting an external or extension telephone If you answer a call and no one is on the line: 7 7 You can connect a separate telephone to your machine as shown in the diagram below. External telephone Using extension telephones If you answer a fax call on an extension telephone, you can make your machine take the call by using the Remote Activation Code.
Telephone and External devices Changing the remote codes 7 If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 5 1 (l 9 1 for New Zealand). The preset Remote Deactivation Code is # 5 1 (# 9 1 for New Zealand). If you want to, you can replace them with your own codes.
8 Dialling and storing numbers How to Dial Manual dialling 8 8 Press all of the digits of the fax or telephone number using the dial pad. Fax Redial If you are sending a fax manually and the line is busy, press Redial or Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial or Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.
Dialling and storing numbers Outgoing Call history 8 Caller ID history 8 The last 30 numbers you called or sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to telephone, to fax to, add to Speed Dial or delete from the history. This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 62.) (See Caller ID on page 64.) (See Caller ID (For Singapore and Hong Kong) on page 66.
Chapter 8 Storing numbers e Enter the first fax or telephone number (up to 20 digits) using the buttons on the LCD. Press OK. f Do one of the following: 8 You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Enter the second fax or telephone number (up to 20 digits) using the buttons on the LCD. Note Press OK.
Dialling and storing numbers Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history. Note 8 If the 2-digit Speed Dial location you choose is already taken, the OK button on the LCD will not work. Choose a different location. a Press Redial or Redial/Pause. You can also press History. j When the LCD displays your settings, press OK to confirm. b c Press Outgoing Call tab. k Press Stop/Exit. d e f Press More.
Chapter 8 i f To choose where the number will be stored, do one of the following: If you chose Name:, enter the name (up to 16 characters) using the buttons on the LCD. To accept the displayed next available Speed Dial location, press OK. (See Entering Text on page 195.) To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. Press OK. If you chose Fax/Tel1: or Fax/Tel2:, enter the new number (up to 20 digits) using the buttons on the LCD. Press OK.
Dialling and storing numbers Setting up groups for broadcasting Groups, which can be stored in Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a Speed Dial, the 2-digit location, Send a fax and Mono Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location.
Chapter 8 Deleting a Group a b c d e f g Press Speed Dial. Press Delete. Press a or b to display the Group you want to delete. Press the Group Name. Press OK. Press Stop/Exit. e f g Press Speed Dial. Press More. Press Change. Press a or b to display the Group you want to change. Press the Group. Press Add/Delete. Press a or b to display the number you want to delete from the Group. h Press the check box of the number you want to delete to uncheck it. Press OK to confirm. i j Press OK.
Dialling and storing numbers Note If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Pause or Redial/Pause. Each key press adds a 3.5-second delay.
9 Digital TAD TAD-Mode for internal TAD 9 F/T Message 9 The TAD feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. Your OGM must be less than 20 seconds long. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 55). The number of messages you can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).
Digital TAD Listening to your OGM a b c d e f g h Press MENU. i Press Stop/Exit. Fax/Tel OGM (Announcement) 9 If your machine is set to Fax/Tel receive mode this message will be played by your Brother machine to a caller. Unlike the TAD OGM, the caller will not be able to leave a message. Press a or b to display Fax. Press Fax. Press a or b to display Setup TAD. To record your Fax/Tel OGM follow the instructions on Outgoing message (OGM) on page 78. Press Setup TAD. Press OGM.
Chapter 9 Managing your messages Erasing incoming messages 9 To erase voice messages individually Message indicator 9 a Press Play/Record or Play. The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. b To erase a specific message, press Erase/Hold or Erase immediately after the two short beeps, or while the message is playing.
Digital TAD Additional TAD operations Setting the maximum time for incoming messages 9 9 Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below: a b c d e f g h Press MENU. Press a or b to display Fax. Press Fax. Press ICM Max.Time. Press the maximum time setting for incoming messages (30, 60, 120 or 180 seconds). Press Stop/Exit.
Chapter 9 Recording a conversation (MFC-790CW only) If you are using the handset, you can record a telephone conversation by pressing Play/Record during the conversation. Your recording can be as long as the incoming message maximum time (up to 3 minutes). (See Setting the maximum time for incoming messages on page 81.) The other party will hear an intermittent beeping while recording. To stop recording, press Stop/Exit.
10 Printing Reports Fax reports Transmission Verification Report g Press On, On+Image, Off or Off+Image. h Press Stop/Exit. 10 You need to set up the Transmission Verification Report and Journal Period using the MENU button. 10 10 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.
Chapter 10 Fax Journal (activity report) 10 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps on How to print a report on page 84. The factory setting is Every 50 Faxes. a b c d e f g Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Report Setting. Press Report Setting. Press Journal Period. Press d or c to choose an interval.
11 Polling Polling overview 11 11 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 11 Polling receive lets you call another fax machine to receive a fax.
Chapter 11 Setup to receive delayed polling 11 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. a b c d e f g Press f g h Press Broadcasting. Do one of the following: Press Add Number and enter a number using a LCD buttons. (Fax). Press OK. Press Speed Dial. Press a or b to select a number. Press d or c to display Polling RX. Press Polling RX. Press OK. Press Timer.
Polling Polled transmit (Monochrome only) Setup for polled transmit with secure code Secure Polling lets you restrict who can get the documents you set up to be polled. Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.
Chapter 11 88
Section III Copy Making copies III 90
12 Making copies How to copy 12 Note 12 Entering Copy mode 12 When you want to make a copy, press (Copy) to illuminate it in blue. • The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 25.) • Book Copy and Watermark Copy features are supported by technology from Reallusion, Inc.
Making copies Copy settings 12 You can change the copy settings temporarily for the next multiple copies. The machine returns to its default settings after 1 minute, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 25.) If you have finished choosing settings, press Mono Start or Colour Start. If you want to choose more settings, press d or c. Note You can save some of the settings that you use most often by setting them as a favourite (up to three can be saved).
Chapter 12 Enlarging or reducing the image copied h 12 You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. If you want this setting, use the scanner glass. a Press b c d Load your document. (Copy). Enter the number of copies you want. Press d or c to display Enlarge/Reduce. e f Press Enlarge/Reduce. g Do one of the following: Press 100%, Enlarge, Reduce, Fit to Page or Custom(25-400%).
Making copies Making N in 1 copies or a poster (Page Layout) h If you do not want to change additional settings, press Mono Start or Colour Start to scan the page. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing. If you are using the scanner glass, go to step i. i After the machine scans the page, press Yes to scan the next page. j Place the next page on the scanner glass. Press Mono Start or Colour Start.
Chapter 12 Sorting copies using the ADF 12 You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. a Press b c d e f g Load your document. (Copy). Enter the number of copies you want. Press d or c to display Stack/Sort. Press Stack/Sort. Press Sort. If you do not want to change additional settings, press Mono Start or Colour Start. Contrast 12 You can adjust the copy contrast to help an image look sharper and more vivid.
Making copies Paper Size 12 If copying on paper other than A4 size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo 10 cm × 15 cm paper. a Press b c d e f Load your document. g If you do not want to change additional settings, press Mono Start or Colour Start. g Adjust the skewed data using or . Remove the shadows by using d or c. h If you have finished making corrections, press Mono Start or Colour Start. Note (Copy).
Chapter 12 f Do one of the following: If you want to use a document as the watermark, press Scan. Place the document that you want to use for the watermark on the scanner glass and press Mono Start or Colour Start. Press The scanned data will be shown on the LCD. b Choose the copy option and settings you want to store. Press OK and remove the watermark document you scanned. c Press d or c to display Favorite Settings. d e Press Favorite Settings.
Making copies Retrieving your favourite setting 12 When you are ready to use one of your favourite set of settings, you can recall it. ‘Out of Memory’ message 12 a Press b c Press Favorite. If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages. Press the favourite setting you want to retrieve. You will need to clear some jobs from the memory before you can continue. (Copy).
Chapter 12 98
Section IV Direct Photo Printing IV Printing photos from a memory card or USB Flash memory drive Printing photos from a camera Wireless photo printing (MFC-990CW only) 100 116 120
13 Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Operations Using a memory card or USB Flash memory drive Printing from a memory card or USB Flash memory drive without a PC Your Brother machine has media drives (slots) for use with the following popular digital camera media: CompactFlash®, Memory Stick®, Memory Stick Pro™, SD, SDHC, xD-Picture Card™ and USB Flash memory drives.
Printing photos from a memory card or USB Flash memory drive Memory cards or USB Flash memory drive folder structure Please be aware of the following: 13 Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive; however, please read the points below to avoid errors: The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
Chapter 13 Getting started 13 Firmly put a memory card or USB Flash memory drive into the correct slot. Photo Capture light is blinking, memory card or USB Flash memory drive is being read or written to. CAUTION DO NOT unplug the power cord or remove the media from the media drive (slot) or USB direct interface while the machine is reading or writing to the media (the Photo Capture key is blinking). You will lose your data or damage the card.
Printing photos from a memory card or USB Flash memory drive Print Images View Photos f 13 To add the Auto Correct effect to 13 your chosen photos, press You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD. a b If you want to change the print settings, press Print Setting. (See page 107.) If you do not want to change any settings, press OK and then Colour Start to print. (Photo Capture).
Chapter 13 c Press Index Sheet and choose 6 Images/Line or 5 Images/Line. Printing Photos 13 Before you can print an individual image, you have to know the image number. a 6 Images/Line 5 Images/Line Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better. d Do one of the following: Press Print Setting to change the paper type or the paper size you are using. If you do not want to change the paper settings, go to g. e Press Paper Type.
Printing photos from a memory card or USB Flash memory drive Enhance Photos 13 You can edit and add effects to your photos and view them on the LCD before printing. The Enhance Photos feature is supported by technology from Reallusion, Inc. Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press b (Photo Capture). Press Enhance Photos. • Six thumbnails are displayed at a time with the current page number and total number of pages listed above the thumbnails.
Chapter 13 • While the image is enlarged, you can move around the image with up ( ), down ( ), left ( ) and right ( ). DPOF printing • Press Cancel to return to the list of effects. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera. g Adjust the red frame around your photo.
Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ print settings 13 You can change the print settings temporarily for the next print. The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 25.) Note You can save the print settings you use most often by setting them as the default. (See Setting your changes as a new default on page 112.
Chapter 13 Menu Selections Options 1 Options 2 Page Color Enhance On/Off — 110 (Does not appear when Enhance Photos is chosen.) White Balance 0 Sharpness 0 Color Density 0 Cropping On/Off — 111 Borderless On/Off — 111 Date Print On/Off — 111 Yes — 112 — 112 (Does not appear when DPOF print is chosen) Set New Default No Factory Reset Yes No Print Speed and Quality a b Press Print Setting. Press a or b to display Print Quality. c d Press Print Quality.
Printing photos from a memory card or USB Flash memory drive Paper and print size a b c d 13 Press Print Setting. Press a or b to display Paper Size. Press Paper Size. Press the paper size you are using, 10x15cm, 13x18cm, A4 or Letter. Do one of the following: If you chose Letter or A4, go to step e. Adjusting Brightness, Contrast and Colour Brightness a b c d If you chose another size of paper, go to step f. e e Press the Print Size. 2 8x10cm 13 Press Print Setting.
Chapter 13 Colour Enhancement 13 You can turn on the colour enhancement feature to print more vivid images. Printing time will be slower. a b c d Press Print Setting. Press a or b to display Color Enhance. Press Color Enhance. Do one of the following: If you want to customize the White Balance, Sharpness or Colour Density, press On, and then go to step e. If you do not want to customize, press Off. Go to step h. e Press White Balance, Sharpness or Color Density.
Printing photos from a memory card or USB Flash memory drive Cropping 13 Borderless printing 13 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. Press Print Setting.
Chapter 13 Setting your changes as a new default 13 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. a b c d e Scan to a memory card or USB Flash memory drive Entering Scan mode Press your new setting. Repeat this step for each setting you want to change. 13 13 When you want to scan to a memory card or USB Flash memory drive, press (Scan).
Printing photos from a memory card or USB Flash memory drive How to scan to a memory card or USB Flash memory drive e Do one of the following: To change the quality, press d or c to display Quality. Press Quality and choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi. 13 You can scan monochrome and colour documents onto a memory card or USB Flash memory drive. Monochrome documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats.
Chapter 13 How to change the file name 13 You can change the file name. How to reset to factory settings You can reset the factory settings which you set. a Press b c d Press Scan to Media. a Press Press d or c to display File Name. b c Press Scan to Media. e (Scan). Press File Name. Press to delete characters. Then enter the new file name (up to 6 characters). (See Entering Text on page 195.) Press OK. How to set a new default You can set your own default setting.
Printing photos from a memory card or USB Flash memory drive Understanding the Error Messages 13 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems. Hub is Unusable. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface.
14 Printing photos from a camera Printing photos directly from a PictBridge camera Options Paper Size Letter, A4, 10x15cm, Printer Settings (Default setting) 2 Paper Type Plain Paper, Glossy Paper, Inkjet Paper, Printer Settings (Default setting) 2 Layout Borderless: On, Borderless: Off, Printer Settings (Default setting) 2 DPOF setting 1 - Print Quality Normal, Fine, 14 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBr
Printing photos from a camera Printing Images 14 Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using a USB cable. DPOF printing 14 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd.
Chapter 14 Printing photos directly from a digital camera (without PictBridge) Printing Images 14 Note 14 If your camera supports the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 116.
Printing photos from a camera Understanding the Error Messages 14 Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera which is not using the USB Mass Storage standard.
15 Wireless photo printing (MFC-990CW only) Printing photos with Bluetooth® wireless technology The requirements for using Bluetooth® wireless technology 15 15 15 To avoid errors, remember the following points: The image file extension must be .JPG (other image file extensions such as .JPEG, .TIF and .GIF and so on will not be recognized). Your Brother machine supports Bluetooth® wireless technology for printing photos.
Wireless photo printing (MFC-990CW only) Set up your machine 15 Settings Pass Key 0000 Comm. Mode Public Device Address xx:xx:xx:xx:xx:xx Enable your Bluetooth® wireless technology i Press Stop/Exit. Press a or b to display Bluetooth. a b c d e f g h Press Bluetooth. Press a or b to display Turn On/Off. Press Turn On/Off. Press On (or Off). Do one of the following: If you do not want to change other settings, press Stop/Exit. Press Pass Key.
Chapter 15 Device Address 15 The device address is the ID number which identifies your machine, and it cannot be edited. Device Name You can name your machine to distinguish from other Bluetooth® wireless technology enabled devices. a b c d e f g Press MENU. h Enter the name (up to 16 characters) using the buttons on the LCD. Press a or b to display Bluetooth. Press Bluetooth. Press a or b to display Settings. Press a or b to display Device Name. Press Device Name.
Wireless photo printing (MFC-990CW only) Paper Size a b c d e f g h i 15 Press a or b to display Bluetooth. Press Bluetooth. a b c d Press a or b to display Print Settings. Press Print Settings. Press a or b to display Paper Size. Press Paper Size. Press 10x15cm, Letter, 13x18cm or A4. Press Stop/Exit. 15 This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. e f g h i Press MENU. Press a or b to choose Bluetooth. Press Bluetooth.
Chapter 15 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a Bluetooth® wireless technology enabled device, you can easily identify and troubleshoot any problems. File size is too large This message will appear if the file size is larger than 3 MB. Unsupported file type This message will appear if the file type is other than .JPG.
Section V Software Software and Network features V 126
16 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. You can find information on these features: Printing Scanning c 16 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 128 142 173 196 214
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10° C and 35° C. WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. A WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury. DO NOT touch the area shaded in the illustration. Doing this may cause injury.
Safety and Legal When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or Jam Clear Cover. DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.
This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely. This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician. Always make sure the plug is fully inserted.
Safety and Legal IMPORTANT-For Your Safety A To ensure safe operation the two-pin plug or the three-pin plug supplied must be inserted only into a standard two-pin power point or three-pin power point which is effectively grounded through the normal household wiring. A Extension cords used with the equipment must be two-condoctor or three-conductor and be correctly wired to provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.
Important Information for Australia Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall socket before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water. 6 Do not place this product on an unstable cart, stand, or table.
Safety and Legal 16 Unplug this product from the electrical socket and refer servicing to Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. A If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
12 All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition, the Principles enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal information collected, the purpose for its collection, how it is to be used and what it disclosed to any other party.
Safety and Legal 23 This unit will only work in conjunction with a tone signalling (DTMF) telephone, but some telephones are not compatible. Since noise or speech from the telephone can upset dialling from this unit, errors may result if the devices are used together in other than quiet conditions. 24 Where it is necessary to dial prefix digits, such as a Caller Display override code (“0196 ” or “0197 ”), this unit will have to be used in conjunction with an associated tone signalling (DTMF) telephone.
Important Information for Some Countries Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product near water. 6 Do not place this product on an unstable cart, stand, or table.
Safety and Legal 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: If the power cord is damaged or frayed. If the product has been spilled by liquid. A If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document. The following are examples of documents which may not be copied: Money Bonds or other certificates of debt Certificates of Deposit Armed Forces Service or Draft papers.
Safety and Legal Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. A Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
B Troubleshooting and Routine Maintenance Troubleshooting B B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions White horizontal lines appear in text or graphics. Clean the print head. (See Cleaning the print head on page 165.) Make sure you are using Brother Original Innobella™ Ink. Try using the recommended types of paper. (See Acceptable paper and other print media on page 17.) The machine prints blank pages. B Clean the print head. (See Cleaning the print head on page 165.
Printing (continued) Difficulty Suggestions Photo paper does not feed properly. When you print on Brother photo paper, make sure you always load one additional sheet of photo paper first before loading the paper you want to print on. Clean the paper pick-up roller. (See Cleaning the paper pick-up roller on page 165.) Photo paper does not feed properly. When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray.
Troubleshooting and Routine Maintenance Receiving Faxes Difficulty Suggestions Cannot receive a fax. Check all line cord connections. Make sure the machine is in the correct receiving mode for your setup. (See Receive mode settings on page 46.) If you often have interference on the telephone line, try changing the menu setting of Compatibility to Basic(for VoIP). (See Telephone line interference on page 149.) Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections.
Handling Incoming Calls Difficulty Suggestions The machine ‘Hears’ a voice as a CNG Tone. If Fax Detect is set to On, your machine is more sensitive to sounds. It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones. Deactivate the machine by pressing Stop/Exit. Try avoiding this problem by turning Fax Detect to Off. (See Fax Detect on page 47.) Sending a fax call to the machine.
Troubleshooting and Routine Maintenance Software Difficulties Difficulty Suggestions Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software. ‘Device Busy’ Make sure the machine is not showing an error message on the LCD. Cannot print images from FaceFilter Studio. To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine.
Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 84.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Troubleshooting and Routine Maintenance Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers.
Error and Maintenance messages As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are using non Brother Original ink the machine may not detect the ink cartridge. Replace the cartridge with a Brother Original ink cartridge. If the error message remains, contact your Brother dealer. An ink cartridge is not installed properly.
Error Message Cause Action Image Too Long. The proportions of your photo are irregular so effects could not be added. Choose a regularly proportioned image. Image Too Small. The size of your photo is too small to trim. Choose a larger image. Ink low One or more of the ink cartridges Order a new ink cartridge. are running out of ink. If a sending machine has a colour fax to send, your machine’s ‘handshake’ will ask that the fax be sent as black and white.
Troubleshooting and Routine Maintenance Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray, or the Jam Clear Cover is not closed properly. Do one of the following: Refill the paper in the paper tray, and then press Mono Start or Colour Start. Remove the paper and load it again and then press Mono Start or Colour Start. Close the Jam Clear Cover properly. B The paper is jammed in the machine.
Error Message Cause Action Unable to Clean XX The machine has a mechanical problem. Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, disconnect the machine from the power for several minutes, then reconnect it. (The machine can be turned off for approximately 24 hours without losing faxes stored in the memory. See Transferring your faxes or Fax Journal report on page 155.) Unable to Init.
Troubleshooting and Routine Maintenance Error animation B Error animations display step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go backward. If you do not press a key after 1 minute the animation starts running automatically again. You can press d or c to pause the autoanimation and go back to step-by-step mode. If the LCD shows: B a Press Stop/Exit to interrupt the error temporarily. b c d e f g Press MENU.
Transferring faxes to your PC You can transfer the faxes from your machine's memory to your PC. a Press Stop/Exit to interrupt the error temporarily. b Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC FAX Receiving on the PC. (For details see PC- FAX receiving for Windows® in the Software User’s Guide on the CD-ROM.) c d Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 49.
Troubleshooting and Routine Maintenance Document jam B Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit a Take out any paper from the ADF that is not jammed. b c Open the ADF cover. d e Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. d e Close the document cover.
Printer jam or paper jam B d Take out the jammed paper depending on where it is jammed in the machine. a Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. Pull the paper tray (1) out of the machine. 1 1 b Pull out the jammed paper (1) and press Stop/Exit. e 1 c Reset the machine by lifting the scanner cover from the front of the machine and then closing it.
Troubleshooting and Routine Maintenance f Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine. g Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands.
Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. Note For example, when one of the ink cartridge is nearly empty, the LCD will display Ink low (name of colour).
Troubleshooting and Routine Maintenance a Open the ink cartridge cover. If one or more ink cartridges are empty, for example Black, the LCD shows B&W Print Only or Cannot Print. b Press the lock release lever as shown to release the cartridge indicated on the LCD. Remove the cartridge from the machine. d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). B 1 e c Each colour has its own correct position.
f Gently push the ink cartridge in until it clicks, and then close the ink cartridge cover. CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. If ink gets on your skin or clothing immediately wash it off with soap or detergent.
Troubleshooting and Routine Maintenance Cleaning the outside of the machine a Pull the paper tray (1) completely out of the machine. B Clean the Touchscreen as follows: 1 CAUTION Turn off the power switch when you clean the Touchscreen. DO NOT use any type of liquid cleaners (including ethanol). a B b Wipe the outside of the machine with a soft cloth to remove dust. c Lift the output paper tray and remove anything that is stuck inside the paper tray.
Cleaning the scanner glass a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 3 B Cleaning the machine’s printer platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen (1). a Lift the scanner cover until it locks securely into the open position.
Troubleshooting and Routine Maintenance Cleaning the paper pick-up roller a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and open the Jam Clear Cover (1) at the back of the machine. Cleaning the print head B B To maintain print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem.
Checking the print quality If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a Press b c d Press Test Print. . Press Print Quality. Press Colour Start. The machine begins printing the Print Quality Check Sheet. e Check the quality of the four colour blocks on the sheet. f The LCD asks you if the print quality is OK.
Troubleshooting and Routine Maintenance Checking the print alignment B Checking the ink volume B You may need to adjust the print alignment after transporting the machine, if your printed text becomes blurred or images become faded. Although an ink volume icon appears on the LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge. a Press . a Press b c d Press Test Print. b Press Ink Volume. The LCD shows the ink volume. c Press Stop/Exit.
Uninstalling and installing the handset and handset cradle (MFC-790CW only) c Attach the side cover. B If you do not use the handset you can remove the handset and handset cradle. Uninstalling the handset and handset cradle a B Unplug the curled handset cord from the machine. Installing the handset and handset cradle a b Pull the tab (1) back and hold it in position as you push the cradle (2) to the back of the machine.
Troubleshooting and Routine Maintenance b Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. Machine Information B Checking the serial number B You can see the machine’s serial number on the LCD. a b c d c B Press MENU. Press a or b to display Machine Info. Press Machine Info. Press Stop/Exit. Connect the curled handset cord to the machine.
Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. Follow the instructions below to properly pack your machine. Damage caused to your machine during transit is not covered by your warranty. CAUTION B Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). CAUTION It is important to allow the machine to ‘park’ the print head after a print job.
Troubleshooting and Routine Maintenance d Lift the front of the machine and hook the long end (1) of the green protective part into the T-shaped hole underneath the machine. Push the forked end (2) onto the top of the paper tray. h Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands. 1 2 B 3 2 i Wrap the machine in the bag.
j Pack the machine and the printed materials in the original carton with the original packing material as shown in the illustration. Do not pack the used ink cartridges in the carton. (MFC-790CW) (MFC-990CW) k 172 Close the carton and tape it shut.
C Menu and Features On-screen programming Mode and menu keys C C MENU Your machine is designed to be easy to operate with LCD on-screen programming using the menu buttons on the Touchscreen. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Access the main menu. Access each mode and its menu of temporary settings.
Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. MENU ( MENU ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 25 Sets the type of paper in the paper tray. 25 Sets the size of the paper in the paper tray. 26 Adjusts the ring volume. 26 Adjusts the volume level of the beeper.
Menu and Features Level1 Level2 Level3 Options Descriptions Page General Setup P.Save Setting Fax Receive: On* Ring Tone:On Customizes the Power Save key not to receive faxes in power save mode. 23 Adjusts the contrast of the LCD. 29 You can adjust the brightness of the LCD backlight. 29 You can set how long the LCD backlight stays on for after the last key press. 29 You can choose how long the machine will remain idle before it goes into sleep mode. 28 Adjusts the Echo Control level.
Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Ring Delay Ring Delay Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 46 Cost saving feature: the machine rings 2 times if there are messages and 4 times if there are no messages, so you can hang up and not pay for the call. 81 Sets the pseudo/doublering time in Fax/Tel mode. 46 Receives fax messages automatically when you answer a call and hear the fax tone.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Memory Receive Off* 48 (Continued) (Continued) You can set the machine to either forward fax messages, store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or send faxes to your PC. Fax Forward Fax Storage PC Fax Receive If you choose Fax Forward or PC Fax Receive, you can turn on the Backup Print safety feature. Fax Preview On C You can preview faxes.
Level1 Level2 Level3 Options Descriptions Page Fax Setup TAD OGM TAD Message Play/Record or erase the outgoing message. 78 Choose the maximum length of incoming messages. 81 Allows you to turn the speaker volume for voice messages as they come in On or Off. 81 Prohibits most functions except receiving faxes into memory. 31 Adjusts the modem speed to help resolve transmission problems.
Menu and Features Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. C [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Level1 Level2 Level3 Level4 Network Wired LAN Ethernet Auto* (Continued) (Continued) Options Descriptions Chooses the Ethernet link mode. 100B-FD 100B-HD 10B-FD 10B-HD WLAN TCP/IP BOOT Method Auto* Static RARP Chooses the BOOT method that best suits your needs. BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP APIPA On* (Continued) (Continued) (Continued) Automatically allocates the IP address from the link-local address range. Network I/F Off Setup Wizard — — You can configure your print server. SES/WPS/AOSS — — You can easily configure your wireless network settings using the one-button push method.
MENU ( MENU ) (continued) Level1 Level2 Level3 Options Descriptions Page Bluetooth Turn On/Off — On Turn on to use Bluetooth® wireless technology. 121 (MFC-990CW only) Off* Settings Pass Key — Authorizes a Bluetooth® wireless technology enabled device to communicate with your machine 121 Comm.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Print Reports XMIT Verify — — 83 Help List — — Prints these lists and reports. Quick Dial — Alphabetical Order Numerical Order Fax Journal — — User Settings — — Network Config — — Caller ID hist. — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 169 Initial Setup Receive Mode — Fax Only* Choose the receive mode that best suits your needs.
Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 39 Changes the lightness or darkness of faxes you send. 38 Fine S.Fine Photo Contrast — — Auto* Light Dark Broadcasting Add Number — — You can send the same fax message to more than one fax number. 37 — On You can preview a fax message before send it. 36 Sets the time of day in 24-hour format that the delayed faxes will be sent.
Menu and Features Level1 Level2 Level3 Speed Dial More Set Speed Dial History Outgoing Call Options Descriptions Page You can set up dial by pressing only a few keys. 72 Setup Groups — You can set up a Group numbers for Broadcasting. 75 Change — You can change Speed Dial numbers. 72 Delete — You can delete a Speed Dial numbers.
Scan ( ) Level1 Option1 Option2 Option3 Descriptions Scan to E-mail — — — Scan to Image — — — You can scan a monochrome See or a colour document into your Software E-mail application. User's Guide You can scan a colour picture into your graphics application. on the CD-ROM Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a monochrome or a colour document into your computer.
Menu and Features Copy ( ) Level1 Level2 Level3 Options Descriptions Quality — — Fast Choose the Copy resolution 90 for your type of document. Normal* Page Best Enlarge/Reduce 100%* — — — 92 Enlarge — 198% 10x15cmiA4 You can choose the enlargement ratio for your type of document. 92 You can choose the reduction ratio for your type of document.
Level1 Level2 Level3 Brightness — — Options Descriptions Page Adjusts the brightness of copies. 94 Adjusts the contrast of copies. 94 You can choose to stack or sort multiple copies. 94 — You can make N in 1 or Poster copies. 93 Corrects dark borders and 95 skew when copying from the scanner glass.
Menu and Features Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Edit Template — Text CONFIDENTIAL* Places a text into your document as a Watermark using a template. 95 DRAFT COPY — Position A B C C D E* F G H I Pattern — Size Small Medium* Large — Angle -90° -45°* 0° +45° +90° — Transparency -2 -1 0 +1 +2 — Colour Red Orange Yellow Green Blue Purple Black* The factory settings are shown in Bold with an asterisk.
Option1 Option2 Option3 Use Image Scan Transparency Option4 (Set page and press start) -2 -1 Descriptions Page Places a logo or text into your document as a Watermark using a scanned image. 95 0 +1 +2 Media Position Places a logo or text into your document as a Watermark using an image from removable media. A B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° +45° +90° Transparency -2 -1 0 +1 +2 The factory settings are shown in Bold with an asterisk.
Menu and Features PhotoCapture ( Level1 ) Level2 Level3 View Photos (Print All Photos) Options Descriptions Page See the print settings in the following table. You can print all photos in your memory card or USB Flash memory drive. 103 (Auto Correct) The machine starts a Slide Show of your photos. (Slide Show) Enhance Photos See the print settings in the following table. Enhance The machine decides the suitable effect for your photo. 105 You can adjust your photos with these settings.
Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 108 (Does not appear for DPOF printing) Photo* Paper Type Plain Paper — — Choose the paper type. 108 (When A4 or Letter is chosen) — Choose the paper and print size. 108 — — Adjusts the brightness. 109 — — Adjusts the contrast. 109 Inkjet Paper Brother BP71 Other Glossy* Paper Size 10x15cm* 13x18cm 8x10cm A4 9x13cm Letter 10x15cm 13x18cm 15x20cm Max.
Menu and Features Option1 Option2 Option3 Color Enhance On White Balance (Does not appear when Enhance Photos is chosen.) Option4 -2 Off* Descriptions Page Adjusts the hue of the white areas. 109 -1 0 +1 +2 Sharpness -2 Enhances the detail of the image. C -1 0 +1 +2 Color Density -2 Adjusts the total amount of colour in the image. -1 0 +1 +2 Cropping On* — — Crops the image around the margin to fit the paper size or print size.
Speed Dial ( Speed Dial ) Level1 Level2 Level3 Speed Dial More Set Speed Dial Options Descriptions Page You can set up dial by pressing only a few keys. 72 Setup Groups — You can set up a Group numbers for Broadcasting. 75 Change — You can change Speed Dial numbers. 72 Delete — You can delete a Speed Dial numbers. 75 Page The factory settings are shown in Bold with an asterisk.
Menu and Features Entering Text C When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD. By pressing the correct button repeatedly, you can access the character you want. C OK Inserting spaces To enter a space, press C to choose special characters, then press the space button or . Note The characters available may differ depending on your country.
D Specifications D General D Printer Type Inkjet Print Method Mono: Piezo with 94 × 1 nozzle Colour: Piezo with 94 × 3 nozzles Memory Capacity 48 MB LCD (liquid crystal display) Touchscreen 4.2 in. (106.7 mm) Colour LCD Touchscreen active area: 4.0 in. (100.3 mm) Power Source AC 220 to 240V 50/60Hz Power Consumption (MFC-790CW) Off Mode: Average 0.8 W Sleep Mode: Average 5 W Standby: Average 6.5 W Operating: Average 28 W (MFC-990CW) 196 Off Mode: Average 0.
Specifications Dimension (MFC-790CW) 375 mm 180 mm 390 mm 370 mm 460 mm 460 mm (MFC-990CW) D 375 mm 180 mm 390 mm 370 mm 468 mm (MFC-790CW) 8.5 kg (MFC-990CW) 8.
Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy photo paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L, Index card and Postcard 3 Width: 89 mm - 215.9 mm Length: 127 mm - 355.6 mm For more details, see Paper weight, thickness and capacity on page 20. Maximum paper tray capacity: Approx.
Specifications Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size ADF Width: 148 mm to 215.9 mm ADF Length: 148 mm to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max.
Broadcasting 1 250 stations Automatic Redial 3 times at 5 minute intervals Ring Delay 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for Australia) 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for New Zealand) 0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for some countries) Communication Source Public switched telephone network. Memory Transmission Up to 480 2/400 3 pages Out of Paper Reception Up to 480 2/400 3 pages 1 Monochrome only 2 ‘Pages’ refers to the ‘Brother Standard Chart No.
Specifications Digital TAD D TAD Yes ICM Recording Time Max. 29 minutes / Max. 99 messages (Max.
Digital Cordless Handset (MFC-990CW only) Cordless handset (BCL-D70) Frequency 1.9 GHz Standard DECT™ Multi Handset Capability Up to 4 handsets D D Dimensions 154 mm 31.6 mm Weight (including battery) 49.6 mm 149 g LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange) Charge Indicator Yes (LED) Full Charge Time 12 hours While in Use (TALK) 10 hours While Not in Use (Standby) 200 hours Battery D Type BCL-BT20 Rating Ni-MH 3.
Specifications Copy D Colour/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 215.9 mm ADF Length: 148 mm to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max. 297 mm Copy Width: Max.
PhotoCapture Center™ Compatible Media 1 D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Specifications PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Bluetooth® wireless technology (MFC-990CW only) Standard ver 2.0 + EDR Support Profile BIP, OPP Frequency 2.402 - 2.48 GHz Communication Speed ver 2.0 + EDR : Maximum 3 Mbps Max. Receiving File Up to 3 MB File Extension JPG (Image Format) Bluetooth enabled devices can print from other devices, such as cameras, phones and PDAs in JPG format.
Specifications Scanner D Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) Mac OS® X 10.2.
Printer Printer Driver D Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® driver supporting Brother Native Compression mode Mac OS® X 10.2.
Specifications Interfaces D USB A USB 2.0 interface cable that is no longer than 2.0 m. 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 1 Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface.
Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform Supported Processor PC & Operating PC Software Minimum Interface System Version Functions Speed Windows® 2000 Operating Professional 5 System 1 XP Home 2 5 Printing, PC Fax 4, Scanning, Removable Disk XP Professional 2 5 Hard Disk Space to install Minimum Recommended For For RAM RAM Drivers Applications 64 MB 256 MB 110 MB 340 MB USB, Intel® 10/100 Pentium® II BaseTx or equivalent 128 MB 110 MB 340 MB (Etherne
Specifications Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality printouts. This process will only happen once. With all following ink cartridges you can print the specified number of pages.
Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
Specifications Wireless one-push configuration D If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external telephone.
Glossary ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall socket. External telephone A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Menu mode Programming mode for changing your machine's settings. Quick Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. OCR (optical character recognition) The bundled ScanSoft™ PaperPort™ 11SE with OCR or Presto!® PageManager® software application converts an image of text to text you can edit. Real Time Transmission When memory is full, you can send faxes in real time.
Glossary Scan to Media You can scan a monochrome or colour document into a memory card or USB Flash memory drive. Monochrome images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format. User Settings A printed report that shows the current settings of the machine. Search An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers. Speed Dial A pre-programmed number for easy dialling.
F Index A Access codes, storing and dialling ...........76 ADF (automatic document feeder) .... 21, 34 Answering machine (TAD) .......................66 connecting .............................................67 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive .............................................43 Fax Detect ..........................................47 B Broadcasting ............................................
Unable to Init. ......................................154 Unable to Print ....................................154 Unable to Scan ...................................154 Unable to use Phone ..........................155 Extension telephone, using ......................68 External telephone, connecting ................68 F Fax codes changing ........................................ 54, 69 Remote Access Code ...........................54 Remote Activation Code ................ 47, 68 Remote Deactivation Code .
L P LCD (liquid crystal display) ....................173 Brightness .............................................29 Contrast ................................................29 Dim Timer .............................................29 Help List ................................................84 Packing the machine ............................. 170 Paper ...............................................17, 198 capacity ................................................ 20 loading ..............................
Printing all photos .........................................103 index ................................................103 photos ..............................................104 Scan to memory card ..........................112 Scan to USB flash memory .................112 SD .......................................................100 SDHC ..................................................100 Slide-Show ..........................................103 specifications ......................................
Speed Dial changing ........................................ 73, 74 dialling ...................................................70 storing ...................................................72 T TAD (telephone answering device), external ............................................. 43, 66 connecting ...................................... 66, 67 receive mode ........................................43 recording OGM .....................................67 TAD mode a conversation .............................
For Australia Only: Support – For technical support of your Brother Product other than what you can resolve through the User's Guide, please visit our Web Site or Solutions Web Site (see below) to find an answer to FAQs/Troubleshooting, locating Drivers & Software. Alternatively, please contact the Product Support Centre for any customer care/technical support enquiry.
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
