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If You Need to Call Customer Service Please complete the following information for future reference: Model Number: MFC 9600 Serial Number:* ______________________________________ Date of Purchase: ______________________________________ Place of Purchase: ______________________________________ * The serial number is on the back of the unit. Retain this manual with your sales receipt as a permanent record of your purchase, in the event of a theft, fire or warranty service.
Brother Numbers Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.
Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.) USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.
Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the enduse purchaser of the accompanying product (referred to in this warranty as “this Product”). What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product.
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale).
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Table of Contents 1 Introduction ....................................................................................... 1-1 Using This Manual ............................................................................ 1-1 Finding Information .................................................................... 1-1 Test Sheet Procedures (For USA Only) ............................................ 1-1 MFC 9600 Control Panel Overview ................................................. 1-2 About Fax Machines ..
3 On-Screen Programming .................................................................. 3-1 User-Friendly Programming ............................................................ 3-1 Function Mode ............................................................................ 3-1 Function Selection Table ............................................................. 3-2 4 Initial Setup ........................................................................................ 4-1 Getting Started ............
6 Setup Send .......................................................................................... 6-1 Before You Begin ................................................................................ 6-1 Sending Faxes Using Multiple Settings ...................................... 6-1 Faxing from the ADF (Automatic Document Feeder) ................ 6-1 Faxing from the Scanner Glass ................................................... 6-3 Resolution ......................................................
x 8 Remote Fax Options .......................................................................... 8-1 Paging and Fax Forwarding ............................................................. 8-1 Programming a Paging Number ................................................. 8-1 Programming a Fax Forwarding Number ................................... 8-2 Setting Fax Storage ............................................................................ 8-2 Remote Retrieval ........................................
12 Setting Up the Brother MFC and PC to Work Together ............................................................................ 12-1 Using the Brother Machine with Your PC ..................................... 12-1 Before You Install Multi-Function Link® Pro ............................... 12-1 If You Don’t Have a CD-ROM Drive ....................................... 12-1 Computer Requirements ...........................................................
Using the Brother MFC as a Printer ............................................. 14-1 Special Printing Features ................................................................ 14-1 Windows® Printing .................................................................... 14-1 Popular Printer Emulation Support ........................................... 14-1 Remote Printer Console Program for DOS ............................... 14-1 Bi-directional Parallel Interface .........................................
File Attachments ....................................................................... 15-9 Conversion Options .................................................................. 15-9 Show QuickSend Menu ............................................................ 15-9 QuickSend List ....................................................................... 15-10 Send Scan to Word Processor ....................................................... 15-11 Scanner Settings .........................................
Accessing the Scanner .............................................................. 17-7 Scanning a Document into the PC ............................................ 17-7 Settings in the Scanner Window ............................................... 17-8 Resolution: .......................................................................... 17-8 Color Type: ......................................................................... 17-8 Size: ...................................................................
21 Important Information ................................................................... 21-1 Standard Telephone and FCC Notices (For 120V Models Only) ............................................................. 21-1 These notices are in effect on models sold and used in the United States only. .............................................. 21-1 Federal Communications Commission (FCC) Declaration of Conformity (For USA Only) ......................... 21-2 ENERGY STAR® Compliance Statement ...........
23 Using the Brother MFC with a New Power Macintosh® G3 or iMac™ ...................................................................................... 23-1 Connecting Your USB Equipped Apple Macintosh G3 or iMac with Mac OS 8.5/8.6 .................................................................... 23-1 Installing the Brother Printer and Scanner Drivers ..................... 23-1 Using Brother TWAIN Scanner Driver with Your Apple Macintosh G3 or iMac ......................................................
1 Introduction Using This Manual Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual. Additionally, your MFC has a Help Key. Press operational steps and functions. Help to print a list of basic Finding Information All chapter headings and subheadings are listed in the Table of Contents.
MFC 9600 Control Panel Overview 1 2 3 4 5 6 7 8 10 11 12 14 9 1 2 3 One Touch Keys These 16 keys give you instant access to previously stored phone numbers. 13 9 Programming Keys: Function Lets you access the function and programing mode Help Whenever the Date and Time are displayed on the LCD, you can press this key to print a quick reference Help List. The Help List shows how to program functions, register information and how to get basic information.
11 Printer Function Keys: On/OffLine Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE. FF/Cont When the LCD shows REMAINED DATA, you can turn the machine OFFLINE and then press this key to print the data that is in the memory. Also, it clears operation and machine errors. Print Priority When this key is pressed, all faxes will be received into memory without first printing.
About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Start , and they continue for about 40 seconds after dialing.
2 Assembly and Connections Packing List Make sure you have the following items: Telephone Line Cord CD-ROM Drum Unit Assembly (With free Standard Toner Cartridge – up to 3,000 pages) Power Cord Bi-directional Parallel Cable Paper Cassette StartCard Owner’s Manual Quick Reference Card If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal).
Choosing a Location Place your MFC on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C). Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust.
IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1 Do not use this product near appliances that use water, in a wet basement or near a swimming pool. 2 Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. Release the Scanner Lock Push the blue Scanner Lock Lever up to unlock the scanner.
Assembly Installing the Drum Unit Assembly (with Toner Cartridge) 1 Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. To prevent damage to the drum, do not expose it to light for longer than a few minutes. 2 Open the front cover of the machine. 3 Insert the drum unit assembly into the machine. 4 Close the front cover.
Paper Acceptable Paper Paper Type Paper Size Multi-purpose cut sheet Paper Cassette #1: Letter, Legal, A4, A5, ISO B5, Executive, A6, 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) Manual Feed Slot: cut sheet Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) COM-10, Monarch, C5, DL envelopes post cards organizer labels and transparencies We Recommend: Cut sheet: Labels: Transparencies: 2.75–8.5 x 4.
Paper Specification for the Cassette Cut Sheet Basis Weight: 17 to 28 lb. (64 to 105 g/m2) Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm) Moisture Content: 4% to 6% by weight Manual Feed Slot Cut Sheet Envelopes Basis Weight: 17 to 42 lb. (64 to 158 g/m2) 20 to 24 lb. (75 to 90 g/m2) Caliper: 0.003 to 0.008 inches. 0.003 to 0.005 inches. (0.08 to 0.2 mm) (0.084 to 0.
2 Slide the paper width and length adjusters to the position for the paper size you are using. 3 Fan the paper well. Load paper Maximum Paper Height Guide in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m 2) paper. 4 Slide the paper cassette into the machine until it locks into place.
Connecting the MFC 1 Connect the power cord. 2 Connect the telephone line cord. Connect one end of the telephone line cord to the line jack on the MFC and the other end to a modular wall jack. Power Cord Telephone Line Cord WARNING ■ The MFC must be grounded using a 3-prong plug. ■ Since the MFC is grounded through the power outlet, protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your MFC on when you connect it to a telephone line.
Connections Connecting an External Telephone Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC. Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC. Whenever this phone (or TAD) is in use, the screen displays TELEPHONE. To disconnect the call on the external phone and switch to the MFC, press Hook .
Do not connect a TAD elsewhere on the same phone line. 1 Plug the telephone line cord from the wall jack into the left side of the MFC, in the jack labeled LINE. 2 Plug the telephone line cord from your TAD into the left side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.) 3 Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does not apply). 4 Record the outgoing message.
Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.
Installing MFC, External Two-Line TAD, and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is our assumption in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.
2 - 14 A S S E M B LY A N D C O N N E C T I O N S
3 On-Screen Programming User-Friendly Programming We have designed your Multi-Function Center with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your MFC has to offer. Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.
Function Selection Table You can probably perform most of these programming settings without the Owner’s Manuals. To help you understand the function selections, options and settings that are found in the MFC programs, use the Function Selection Table below. 1. Fax Functions 1. INITIAL SETUP Function Description Factory Set Page 1. TONE/PULSE Selects dialing mode. 2. DATE/TIME Enter date and time for LCD display and heading on transmissions. TONE 4-1 — 4-1 3.
1. Fax Functions (continued) 2. SETUP RECEIVE Function Description Factory Set Page 1. ANSWER MODE Choose the mode that best suits your needs: FAX, EXT. TEL/TAD, MANUAL. FAX 5-1 2. RING DELAY Number of rings before MFC answers. RING DELAY: 04 5-2 3. EASY RECEIVE Receive fax messages without pressing the Start key. ON 5-2 4. REMOTE CODE Enter code to activate the MFC from a remote location. ON ( 51) 5-5 5. REDUCTION 6. PAPER Reduces size of image.
1. Fax Functions (continued) 3. SETUP SEND Function Description Factory Set Page 1. COVERPG SETUP Automatically sends a cover page you program. OFF 6-7–6-9 2. COVERPAGE MSG Program customized message for fax cover page. — 6-8 3. CONTRAST Change lightness or darkness of a fax you are sending. AUTO 6-4 4. RESOLUTION Allows you to change resolutions page by page. STANDARD 6-11 5. OVERSEAS MODE Adjusts for sometimes difficult overseas transmissions. OFF 6-10 6.
1. Fax Functions (continued) 6. PRINT REPORTS Function Description Factory Set OFF 9-2 2. ACT. REPORT Print lists and reports INTERVAL: OFF 9-2 3. ALL DIAL of activity. — 9-1 4. TEL. INDEX (Details in Chapter 9) — 9-1 5. USER SETTINGS — 9-1 6. MEMORY STATUS — 9-1 Factory Set Page 1. XMIT REPORT Page 7. REMOTE FAX OPT Function Description 1. FAX FWD/PAGING Set MFC to forward a fax –OR– to call your pager. OFF 8-1 2.
2. Printer Functions 1. PRINT OPTIONS Function Description Factory Set Page 1. INTERNAL FONT You can print resident fonts to check and confirm font types. — 14-8 2. CONFIGURATION Printer settings and status are listed here. — 14-8 Factory Set Page 2. RESET PRINTER Function Description 1. FACTORY SET You can restore the printer back to the factory default settings. — 14-8 2. HEX DUMP MODE If you set HEX DUMP MODE,all the PC data is printed in hexadecimal. — 14-8 Factory Set Page 3.
4 Initial Setup Getting Started Setting Dialing Mode (Tone/Pulse) Your MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1 Press Function , 1 , 1 , 1 . 2 Use or to select TONE or PULSE dialing mode and press Set . 3 Press Stop DIALING:TONE? SELECT & SET DIALING:PULSE? SELECT & SET to exit. Setting Date and Time Your MFC displays the date and time, and prints it on every fax you send.
Setting Station ID You can store your name, fax number, and telephone number to be printed on all fax pages you send. (See Composing Electronic Cover Page, page 6-7.) 1 Press Function , 1 , 1 , 3 . 2 Enter your fax number (up to 20 digits) and press Set . (You must enter a fax number to proceed.) 3 Enter your telephone number (up to 20 digits)and press Set . If your telephone number and fax number are the same, enter the same number again. (This number appears on Cover pages.) 4 Press Set .
Inserting spaces If you want to enter a blank space, press twice. Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear ; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.
Speaker Volume You can set the volume of the MFC speaker. 1 Press Function , 1 , 1 , 7 . 2 Press or to select your volume setting (OFF, LOW, MED, or HIGH) and press Set . 3 Press Stop to exit. In the OFF setting the speaker defaults to LOW when you press Hook . Ring Volume You can set the volume of the ring or turn it off. 1 Press Function , 1 2 Press or 3 Press Stop , 1 , 8 . to select OFF, LOW, MED, or HIGH and press Set . to exit.
Delayed Timer You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or override when you scan faxes into memory in Delayed Fax, page 6-10. 1 Press Function , 1 , 1 , 6 . 2 Enter the time (in 24-hour format) that you want delayed faxes to be sent and press Set . 3 Press Stop SET TIME:12:34 ENTER & SET SET TIME:17:00 ENTER & SET to exit.
4-6 I N I T I A L S E T U P
5 Setup Receive Basic Receiving Operations Mode How it works When to use it Page MANUAL You control the phone line and must answer every call yourself. Use this mode when you are using a computer modem on the same line or if you are using the Distinctive Ring subscriber service. 5-8 FAX The MFC automatically answers every call as a fax. For dedicated fax line. You cannot receive a voice call but you can call out from an external or extension telephone. 1-4 EXT.
Setting Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers. 1 Press Function , 1 , 2 , 2 . 2 Press or to select how many times the line rings before the MFC answers (00–04) and press Set . If you select 00, the line doesn’t ring at all. 3 Press to exit. Stop Easy Receive When you use this feature, you don’t have to press Start when you answer a fax call.
Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage. If you choose AUTO, your MFC chooses the level of reduction for you. If you purchased and attached the optional Cassette #2 you can select the reduction ratio for each cassette. 1 Press Function , 1 , 2 , 5 . 2 If you have the optional Cassette #2 press #1 or CASSETTE #2 and press or 3 Use or to select the reduction ratio you want (AUTO, 100%, 93%, 87% or 75%) and press Set .
3 Use or to select LETTER, LEGAL or A4 and press Set . 4 Press 1 if you need to change the reduction setting—OR—Press 2 and go to Step 6. 6.PAPER CHANGE REDUCTION 1.YES 2.NO 5 Use or to select AUTO, 100%, 93%, 87% or 75% and press 6 Press Stop to exit. Set . Setting Cassette Usage The default setting of AUTO allows your machine to choose Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2.
Advanced Receiving Operations Operation from Extension Telephones If you answer a fax call on an extension phone (or on an external phone in the EXT. jack), you can make your MFC take over by using the Fax 5 1 , the MFC Receive Code. When you press the Fax Receive Code starts to receive a fax. (See Easy Receive, page 5-2.) If you answer a call at an extension or external phone, and no one is on the line, assume you’re receiving a fax.
Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC. All parties involved in polling must set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the polling function.
Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking Job Status, page 6-6.) 1 Press Function , 1 , 4 . Jobs waiting to be sent from memory appear on the display. If there are no jobs, the screen displays NO JOB WAITING. 4.REMAINING JOBS 2 If you have more than two jobs waiting, press you want to cancel and press or to select the job Set . 3 Press 1 to cancel—OR—Press 2 to exit without canceling.
Registering your Distinctive Ring Pattern If you are not sure which ring pattern you have, call your telephone company. Then assign that pattern in the steps below. 1 Set the machine to MANUAL mode. 2 Press Function , 1 , 0 , 1 . The screen displays the current setting of this feature. 3 Press 4 Press or Set to select the SET Mode. when the screen displays DISTINCTIVE:SET? 5 Press or to select the prestored ring pattern you want to assign and press Set .
Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local phone companies. Subscriber services send the name or telephone number of your caller as the line rings. When a call comes in, after a few rings, the MFC displays the telephone number of your caller (or name, if available). Once the call is answered, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.
Clearing a Caller ID Stored in Memory For effective use of the memory, we recommend that you clear the Caller ID information from memory, by pressing Clear when the display shows the number or name.
6 Setup Send Before You Begin You can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass. Sending Faxes Using Multiple Settings When you send a fax you can choose any combination of the available settings: add a cover page and select a comment; set the contrast or resolution; send using overseas mode, or delayed fax timer, polling transmission or real time transmission.
■ Originals to be faxed must be from 5.8 to 8.5 inches wide, and 5 to 14 inches long. 1 Insert originals face up, top edge first. 2 Adjust the paper guides to fit the width of your original. Originals are Face Up in the ADF Document Stopper 3 Stagger the pages. Then place them in the ADF, until you feel the first page lightly touch the feed roller. 4 Pull up the document stopper.
Faxing from the Scanner Glass You can use the scanner glass to fax one page at a time or pages of a book. Originals can be letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty. Originals are Face Down on the Scanner Glass 1 Lift the document cover. 2 Using the document guidelines on the left, center the original face down on the scanner glass. 3 Close the document cover. If the original is a book or is thick, do not slam the cover or press on it.
Resolution ■ Press Resolution before you send the fax to select the resolution for the original you are sending. (See Multiple Resolution Transmission, page 6-11.) Standard—Suitable for most typed originals. (Fine and S. Fine lights are off.) Fine—Good for small print; transmits slower than standard resolution. (Only the Fine light is on.) Super Fine—Good for small print or artwork; transmits slower than fine resolution. (Only the S. Fine light is on.
Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1 Insert the original in the ADF or on the scanner glass. 2 Press Hook for a dial tone. 3 Enter the fax number you want to call (you can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index). (See Auto Dial Numbers and Dialing Options, page 7-1.
Real Time Transmission When you have a MEMORY FULL message, the MFC cannot continue scanning pages into memory before sending. However, you can turn on REALTIME TX. 1 Insert the original in the feeder or on the scanner glass. 2 Press Function , 1 , 3 , 8 . 8. REAL TIME TX 3 To change the default setting, press REAL TIME:ON? SELECT <- -> & SET or to select ON (or OFF) and press Set . Go to Step 5—OR—For the next fax transmission only, press or to select NEXT FAX ONLY and press Set .
Canceling Jobs in Memory You can cancel tasks you’ve scheduled, such as Polling Transmit, as well as all faxes waiting in Memory. If jobs are waiting, they appear on the display; otherwise, the screen displays NO JOB WAITING. 1 Press Function , 1 , 4 . 4.REMAINING JOBS 2 If you have more than two jobs waiting, use want to cancel and press or to select the job you Set . —OR— If you have only one job waiting, press 3 Press 1 4 Press Stop to cancel—OR—Press 2 Stop .
Instead of using one of the pre-programmed comments above, you can enter one of two customized messages. (Up to 27 characters long) Use the chart on page 4-2 to help enter characters. (See Composing Your Own Comments, page 6-8.) 5.(USER DEFINED) 6.(USER DEFINED) Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each fax you send. However, you can set up your cover page and cover page comments in advance.
7 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings. 8 Enter the fax number you’re calling. 9 Press Start . Always Send Cover Page Make sure Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID, page 4-2.) You can set the MFC to send a cover page whenever you send a fax. The number of fax pages is not included when you use this setting.
Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself off. 1 Insert original in the ADF or on the scanner glass. 2 Press Function , 1 3 Press or , 3 , 5 . to select ON (or OFF) and press 5.OVERSEAS MODE Set . 4 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings. 5 Enter the fax number you’re calling. 6 Press Start .
Delayed Batch Transmission Before sending the delayed faxes, your Brother machine will economize by sorting all the messages in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission. 1 Press Function , 1 2 Press or and press Set . 3 Press Stop , 3 , 9 . to select ON (or OFF) BATCH TX:ON? SELECT <- -> & SET to exit.
Setting Up for Polling Transmit Polling Transmit is when you set up your MFC to wait with an original in the ADF so another fax machine can retrieve it. 1 Place original to be retrieved in the ADF. 2 Press Function , 1 3 Press or , 3 , 7 . to choose ON and press POLLED TX:OFF? SELECT <- -> & SET Set . 4 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings.
Auto Dial Numbers and Dialing Options 7 Storing Numbers for Easy Dialing You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. You can store names with these numbers for easy identification. If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing Redial/Pause . Each key press adds a 3.5 second delay.
Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only three keys (and Start ). There are 100 Speed Dial locations. (See Speed Dialing, page 7-4.) 1 Press Function , 1 , 5 , 2 . 2 Use the dial pad to enter a two-digit location (00–99) and press Set . #05: ENTER & SET 3 Enter the number (up to 20 digits) and press Set . 4 Use the dial pad to enter the name NAME: ENTER & SET (up to 15 characters) and press Set .
Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Start ). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 131 numbers to one large Group. (See Broadcasting, page 7-5.
Dialing Options When you dial an auto dial number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored. Searching Telephone Index You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.) 1 Insert the original(s) in the ADF, or on the scanner glass.
Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include Groups, One Touch locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can “broadcast” faxes automatically to up to 182 locations. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting.
Dialing Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad.
8 Remote Fax Options Paging and Fax Forwarding You cannot use Paging and Fax Forwarding at the same time. To use Paging or Fax Forwarding you must set Fax Storage to ON. Programming a Paging Number When Paging is selected, your MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory. 1 Press Function , 1 , 7 , 1 .
Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message. 1 Press Function , 1 , 7 , 1 . 2 Press or until the screen displays FAX FORWARD? and press Set . 3 Enter the forwarding number (up to 20 digits) and press 4 Press Stop Set . FAX FORWARD? SELECT <- -> & SET FWD#: ENTER & SET to exit.
Remote Retrieval You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Changing Remote Retrieval Access Code Enter your Remote Retrieval Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , however, you can change your access code. (See Operation from Extension Telephones, page 5-5.) 1 Press Function , 1 , 7 , 3 .
Remote Commands Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Operation Details Remote Commands 95 Changing Fax Forwarding/ Paging setting 1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No. 6 Fax Storage ON 7 Fax Storage OFF If you hear one long beep, the change is accepted.
Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your fax number. 2 When your MFC answers, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1 . 4 Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want the Memory Status List forwarded, and then press . You cannot use pause, press .
Changing Fax Forwarding Number Remotely You can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your fax number. 2 When your MFC answers, immediately enter your Remote Retrieval Access Code ( 1 5 ). 9 3 When you hear two short beeps, use the dial pad to press 9 5 4 . 4 Enter the new number of the remote fax machine where you want your fax messages forwarded, and then press You cannot use and a pause, press . . as dial numbers.
9 Printing Reports MFC Settings and Activity You can print the following lists and reports: 1.XMIT REPORT Choose if you would like a Transmission Verification Report printed after every fax you send. 2.ACT.REPORT Activity Report lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive. 3.ALL DIAL Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order. 4.TEL.INDEX ALL DIAL list (above), alphabetically. 5.
Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful. When the feature is OFF, the report is printed only if there’s an error during transmission. If the report indicates NG, send the fax again. When the feature is ON, the report is printed with every fax you send.
10 Making Copies Basic Copy Operation You can use your MFC as a copier, making up to 99 copies at a time. The MFC can stack the copies or collate (sort) them. Copying One Page 1 Place the original in the ADF, or on the scanner glass. 2 Press Copy , then wait five seconds—OR—Press Copy again. Do NOT pull on the paper while copying is in progress. COPYING P.01 To stop copying and eject the original, press Stop .
Sorting Multiple Copies (Using the ADF) 1 Insert the original face up in the ADF. 2 Press Option , then press or select SORT, and press Set . 3 Press to Copy . 4 As needed, use the Copy keys to change the Contrast , Document Type , and Enlarge/Reduce settings. 5 Using the dial pad, enter the number of copies you want (up to 99). 6 Wait five seconds—OR—Press Copy again.
Memory Full Message If the memory becomes full while you are making copies, the screen displays a message: MEMORY FULL ONLINE P.01 COPY TO COPY STOP TO ABORT If the MEMORY FULL message appears while you are scanning the first page of your original, press Stop to cancel. You will need to clear some faxes from memory before you can continue. If you were scanning subsequent page(s), press Copy to print the scanned pages—OR—Press Stop to cancel.
Document Type You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for documents that contain both text and photographs. TEXT is used for documents containing only text. PHOTO is used for copying photographs. 1 Insert the original in the ADF or on the scanner glass. 2 Press 3 Press 4 Press Document Type . or DOC TYPE:AUTO? SELECT <- -> & SET to choose document type and press Set . Copy . 5 Using the dial key pad, enter the number of copies.
Selecting Recommended Ratios Original size is… Paper size is… Recommmended reduction ratio is… LETTER DOCUMENT LETTER LEGAL 100% 100% A4 DOCUMENT LETTER 87% LEGAL DOCUMENT LETTER LEGAL 75% 100% You cannot use Legal size paper on the scanner glass. Special Copy Options You can sort multiple pages, copy either two or four pages onto one page, and create a poster size copy of a photograph.
Poster You can create a poster size copy of a photograph. AUTO enlargement or reduction ratio cannot be used if you are copying onto paper that is not the same size as the original. You must use a pre-set ratio. 1 Insert the original in the ADF or on the scanner glass. 2 Press Option . 3 Press or 4 Press to select SORT, 2in1, 4in1 or POSTER and press Copy . 5 Using the dial pad, enter the number of copies. 6 Wait five seconds—OR—Press Copy again.
11 Walk-Up Video Printing Getting Started Walk-Up Video Printing lets you use your MFC, connected to your camcorder, digital camera, video game, or VCR, to view a video on the attached equipment. The video signal and the output you create are NTSC (National Television System Committee). This is not compatible with any other standard. With no originals in the ADF, plug the cable from you video camera’s Video Out jack into the MFC’s RCA pin jack. Play the video.
Setting Up Video Print Mode Whenever you connect video equipment to the Brother machine and turn on the video signal, the machine’s Copy keys automatically switch to video printing mode and the screen displays VIDEO:PRESS COPY CAPTURE READY As soon as you turn off the video equipment or disconnect it, the Copy keys return to normal Copy mode. If you have too much in memory, you cannot access video printing mode.
Changing Default Settings Press Function and 3 to change default settings for video printing. DEFAULT SETTINGS 1. Quality 2. Video Type 3. Print Size HIGH MOVING 5.75" x 4.25" By pressing Function , 3 and a number, you can adjust video printing settings as shown in the following chart. Press or to move through the selection for each setting. Press Set to save your selection. Press Function and 3 1.QUALITY . QUALITY:NORMAL QUALITY:HIGH 2.VIDEO TYPE VIDEO:MOVING VIDEO:STILL 3.PRINT SIZE SIZE:5.
Setting Video Type Before you turn on the video signal, you must set the Brother machine to receive either a moving or a still image. You can watch the video play on the video camera and press Copy when you see the frame you want to print. 1 Press Function , 3 , 2 . 2 Press or to select the video type and press Set . VIDEO:STILL VIDEO:MOVING 3 Press Stop to exit. You can press Clear in Step 2 to return to the previous step.
12 Setting Up the Brother MFC and PC to Work Together Using the Brother Machine with Your PC Multi-Function Link® Pro software (MFL Pro) turns your Brother machine into a multi-function center, by enabling you to use your fax machine as a printer and a scanner and to use it to fax from Windows® applications in your computer. The MFC 9600 is a 6 in1 multi-function center. Install the Multi-Function Link® Pro and other Brother software from the bundled CD-ROM.
Computer Requirements The following are the minimum computer requirements you need to set up and operate the MFC as a printer. 80486/66MHz or higher (Windows ® 3.1x or 95) CPU Pentium 75 or Higher (Windows® 98 or Windows NT ® Workstation Version 4.0) 8MB or greater for Windows® 3.1x 8MB or greater for Windows® 95 (16MB recommended) RAM 16MB or greater for Windows® 98 or Windows NT ® Workstation Version 4.0 (32MB recommended) Hard Disk Drive 50MB Available Disk Space Operating System Windows® 3.
2 Connect the USB cable to both the MFC and the PC. 3 Turn on your PC. 4 When the Add New Hardware Wizard screen appears, click Next. 5 Select (Recommended) and click Next.
Installing Brother Software Using a USB Cable 1 Insert the MFL Pro CD-ROM into your CD-ROM drive. 2 Select Specify a location and remove the other check marks, then click Browse to locate the file. 3 Double-click on the CD icon and click on the Win98usb folder, then click OK. . 4 Make sure Specify a location is selected and click Next.
5 Select (Recommended) and click Next. 6 Confirm the choice is Brother MFC USB Composite Device and click Next. If the Insert Disk Wizard appears, remove the MFL CD-ROM and insert the Windows 98 CD-ROM (to get the Windows ® standard driver) and click OK. 7 (If you inserted the Windows 98 CD-ROM, remove the CD-ROM and reinsert the MFL CD-ROM.) Click Finish.
8 After the MFC USB Composite Device is installed and the Add New Hardware Wizard reappears, click Next. 9 Select (Recommended) and click Next. 10 Select Specify a location and click Next.
11 Confirm the choice is Brother MFC USB Port(FaxModem) and click Next. 12 When the Add New Hardware Wizard displays the message that installation of the FaxModem and its USB driver is completed, click Finish. Repeat Steps 8-12 two more times (for the Scanner Driver, then Printer Driver). 13 After the USB Composite Device, Fax Modem, Scanner and Printer Driver have been installed, select BRUSB: USB Printer Port as the printer port and click Next.
14 Type Brother MFL Pro Printer II as the name of Printer name and click Next. 15 Select Yes (Recommended) to print a Test Page and click Finish. 16 After test page has printed, click Yes.
17 When the Add New Hardware Wizard displays the message that the software (drivers for FaxModem, Scanner and Printer) have been installed, click Finish. 18 When the Main Menu appears, you can install the Multi-Function Link ® Pro software, which includes PaperPort ®, TextBridge, True Type Fonts and other applications. (See Choosing the Software to Install page 12-11.
Using the Bundled Parallel Cable to Connect the MFC to the PC You must connect the Brother machine to your computer with the bundled bi-directional IEEE-1284 compliant parallel cable. 1 Make sure to unplug the machine’s power cord from the electrical outlet 2 before connecting the parallel interface cable. Also, make sure the computer is turned off and unplugged from the electrical power before you connect the interface cable.
Choosing the Software to Install ■ Install Multi-Function Link® Pro If you want the MFL Pro set of software: Multi-Function Link ® Pro, ScanSoft ™ PaperPort ®, including ScanSoft™ TextBridge®, and Brother scanner driver, printer drivers and True Type Compatible fonts, install: Install Multi-Function Link ® Pro ■ Install Printer and Scanner Drivers Only If you only want to print and scan, you can install only the Brother MFC drivers, install: Install Printer and Scanner Drivers Only ■ Install NetCentri
Installing the Brother Software (For Parallel Interface) IMPORTANT To install the software using Windows NT ® Workstation Version 4.0, you must be logged on as the Administrator. After Multi-Function Link® Pro is installed, restart Windows NT ® a second time and again log in as the Administrator, so you can complete the Remote Setup application. After you have completed Remote Setup, log in using your normal User name. Overview of Basic Steps 1. Insert the Brother CD-ROM into your CD-ROM drive. 2.
If you are using Windows NT ® 3.51 or earlier, the following error message will appear on the screen: You are running Windows NT® 3.51 or earlier. Brother MFL Pro does not support this version of Windows NT ®. YOU MUST UPGRADE TO WINDOWS NT 4.0 AND REINSTALL MFL Pro!! If you are using Windows NT ® Workstation 4.0 and you are not logged-in as the Administrator, an error message will appear explaining the problem.
The On-Line Documentation window appears: 5 In the On-Line Documentation window, click on “Install Acrobat Reader” and follow the prompts on the screen. You must install Acrobat Reader before you can view on-line documentation. Helpful Hints for Windows® 3.1 x or Windows® 95/98 ■ For Windows® 3.1x Only: The installer automatically updates your SYSTEM.INI Windows® file by adding DEVICE=bi-di.386 under the [386Enh] section.
Receiving Messages into the PC To receive faxes into your PC through the MFC: (See Connecting the MFC to the Computer, page 12-3 or 12-10.) 1 Make sure the MFC is connected to the PC. The PC and the Multi-Function Link ® Pro Main Menu must be running at all times. 2 Load the Multi-Function Link ® Pro software into your PC. (See Installing Multi-Function Link® Pro Software (CD-ROM 1) page 12-4 or 12-11.) 3 On your PC in the Multi-Function Link® Pro software: A Select Setup from the Preferences...
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13 For DOS Users How to Use Brother Machine with Your DOS Application Software Before working with your application software that runs on DOS, check that the Brother machine’s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that corresponds to HP LaserJet IIP’s emulations. The following table shows combinations of printer drivers and emulation mode.
Printer Status Monitor Program This utility program can monitor your printer’s status using bi-directional parallel communications. This utility program stays resident in your computer memory (Terminate-and-Stay Resident program) and runs in the background. Installing the Remote Printer Console Before you install the program, make sure you have the following hardware and software to install the program: DOS Monitor Option Version 3.
Using the Remote Printer Console Main Program Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen as shown below.
Remote Printer Console Current Printer Status Information Item Default What This Item Does Media Type Regular Selects the media type “Regular,” “Thin Paper,” “Thick Paper,” “Thicker Paper,” “Bond Paper” or “Transparency.” Paper Feed Paper Cassette Selects the paper feed mode, either “Paper Cassette” or “Manual.” Emulation*1 Laser Jet IIP Selects “Laser Jet IIP.
Page Setup Section Item Default What This Item Does Left Margin *2 Sets the Left Margin value (0-145) columns. Right Margin *2 Sets the Right Margin value (0-155) columns. Top Margin 0.5" or 0.33" Sets the Top Margin 0", 0.33", 0.5", 1", 1.5” or 2". Bottom Margin 0.5" or 0.33" Sets the Bottom Margin 0", 0.33", 0.5", 1", 1.5" or 2". Line / Page *2 Sets the lines/pages (5-128). Xoffset 0 Sets the Xoffset (vertical) value from -500 to 500 dots.
Other Configuration Item Default What This Item Does Auto LF Off Selects Auto LF “On or Off” Auto CR Off Selects Auto CR “On or Off” Auto Wrap Off Selects Auto Wrap “On or Off” Auto Skip On Selects Auto Skip “On or Off” Console Configuration Category File Function Environment Sets the Buzzer on/off, Color for Remote Print Console Status Monitor Sets the hot-key for waking-up the RPC. For more information on RPC, see the Help Information within the program.
Using the Printer Status Monitor Program Type C:\RPCX>STMX and press the Enter key to make the Printer Status Monitor Program stay resident in your computer memory. If there are any changes to the printer status, it displays a message on your computer screen. If the Printer Status Monitor program stays resident in your computer, you can monitor the printer status on your computer screen immediately by using the hot-key (Ctrl+Alt+R).
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14 Using the Brother MFC as a Printer Special Printing Features Windows® Printing The dedicated printer driver and TrueType™ compatible fonts for Microsoft® Windows ® 3.1x, 95/98 and Windows NT® Workstation Version 4.0 are available on the CD-ROM supplied with your machine. You can install them easily into your Windows ® system using our installer program.
Printing From Your PC Multi-purpose Paper Cassette The machine’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5 and A5 plain paper. When the machine receives print data from your computer, it loads paper from the paper cassette. Insert the sheet of paper with the side you wish to print on face down in the paper cassette. ■ Select the print command from your PC. Your PC sends a print command and data to the machine.
Caution When you use manual duplexing, it is possible that a paper jam may occur or the print quality might not be satisfactory. (See Paper is Jammed in the Multi-purpose Paper Cassette, page 22-6.) Front Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages. To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits.
Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot. 1 Align the paper at the center of the manual feed slot and insert it all the way. 2 Adjust the paper guides to the width of the paper.
Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelope, thicker paper or card stock. 1 Select manual feed mode in the printer driver. 2 Send the print data as usual. 3 Lift up the rear cover at the rear of the machine. 4 Adjust the manual feed paper guides to the width of the paper you are using.
Simultaneous Printing/Faxing Your machine can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is complete. Fax sending and receiving continues during PC printing/copying. (See Acceptable Paper, page 2-5.
Printer Operation Keys On/Off Line Key This key toggles the machine’s On Line and Off Line print status, which appears on the display. If you press this key while printing, the machine stops printing and goes off line. Press On/Off Line again to resume printing. FF/Cont Key This key sets the machine to Form Feed and Continue. When the screen displays REMAINED DATA, press On/Off Line to turn machine offline, then press FF/Cont . The machine prints any data remaining in its memory.
Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it. 1 Press Function , 2 2 Press Start . 3 Press Stop , 1 , 1 . The machine prints the list. to exit. Printing the Print Configuration List You can print a list of current printer settings. 1 Press Function , 2 2 Press Start . 3 Press Stop , 1 , 2 . The machine prints the settings. to exit.
15 Using the Windows® Based Brother Control Center (For Windows® 95/98 and NT® 4.0 Only) Brother Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder. This allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications.
AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows ® is started. When the Control Center is loaded, the Control Center icon will appear in the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad. How to Turn Off AutoLoad 1 Left click the Control Center icon and click Show. 2 When the Control Center icon appears, left click on the Smart Click Control Center button.
Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.
Scan to Graphic Application—allows you to scan an image directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint or Corel PhotoPaint. Copy Operations Copy—allows you to use the PC and any Windows® printer driver for enhanced copy functions.
Global Settings AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control Center to load when you boot your computer. Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Each mode has its own set of stored settings.
Perform an Operation from the Control Center Screen If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the Brother machine’s ADF, then click OK to return to the Control Center screen.
File—If you selected Other Folder, from the pull-down list select the type of file: PaperPort Files (*.MAX) Self Viewing Files (*.EXE) PaperPort 5.0 Files (*.MAX) PaperPort 4.0 Files (*.MAX) PaperPort 3.0 Files (*.MAX) Windows Bitmap (*.BMP) PC Paintbrush (*.PCX) Multi-page PCX (*.DCX) JPEG Image Files (*.JPG) TIFF-Uncompressed (*.TIF) TIFF Group 4 (*.TIF) TIFF Class F (*.TIF) Multi-Page TIFF-Uncompressed (*.TIF) Multi-Page TIFF Group 4 (*.TIF) Multi-Page TIFF Class F (*.TIF) PDF Files (*.
Send Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Email Application Email Package—From the pull-down list, select your E-mail application. Email Settings—Click the EMail Settings… button to set up links.
File Attachments Do not convert files—Click this checkbox if you do not want to change the file type of attachments. The Conversion Options will not be available (grayed). Convert MAX files only—Click this checkbox if you want to convert only attachments that are PaperPort files. Convert all files when possible—Click this checkbox if you want to change the file type of all attachments.
QuickSend List You can create a list of Email names and addresses for quick selection. Click the New button to add a name(s) to your QuickSend list. Your Email phone book listing is displayed, so you can select stored names or create new ones: Highlight the name(s) you want to add to your list, click the User button, then click OK to return to the Link Preference window. From the Link Preference window, you can remove a name from the QuickSend list, highlight the name and clicking the Delete button.
Send Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Word Processor Word Processor—From the pull-down list, select the word processor you want to use.
OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application. The Preferences window will appear: Select your setting and click OK. • Auto Orientation—Check this checkbox if you want your word processor application to read the page as it is set up.
User Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Target Application Application—From the pull-down list, select the application you want to add to this Pop-Up screen.
Copy / Two on One Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFL Pro Printer II Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.
Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button.
FAX Settings Brother MFL Pro Fax FAX Resolution—Click the pull-down arrow to choose the fax resolution you want: • Standard (200x100) • Fine (200x200) • SuperFine (200x400) To change the fax options, click the FAX Options… button. Click the OK button when you are ready to save your FAX settings. The MFL Pro Fax on COM1 Properties screen appears: Select the Paper Size, Orientation (Portrait or Landscape) and click OK. To return to the factory default settings, click the Restore Defaults button.
16 Using Multi-Function Link Pro Software ® Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link® Pro software. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-ROM 1 that is included with your MFC. Check the online README.
MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded automatically to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC. Select the MFC Remote Setup icon from the Multi-Function Link ® Pro program group.
Multi-Function Link® Pro Main Menu The Multi-Function Link® Pro Main Menu is the application used for all fax sending and receiving operations. It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions. The Main Menu can be accessed through the Brother Multi-Function Link® Pro program group. Sending a Fax from Your PC Sending a Quick Fax A QuickFax is a cover page only fax with a message.
Sending a Fax from the Main Menu You can send a fax from the Main Menu and attach multiple files. The “attachments” can be in different file formats. 1 From the Main Menu window, select the Send Fax button—OR— Select Send Fax from the Start pull-down menu. The Send Fax window will appear: 2 Enter the Fax number, Name, and Company information in these fields —OR—Select the Open Phone Book button to choose someone from your phone book. 3 Complete the Subject and Cover page note fields.
Receiving Faxes into the PC To receive faxes into your PC through the MFC, first you must have connected your MFC to your computer. Then, you can load the Multi-Function Link® Pro software. (See Setting up the MFC and PC to Work Together, page 12-1.) Use the following checklists for the MFC and PC, to make sure you have properly set up the MFC and PC to work together. Checklist for the MFC 1 To make sure the MF Link mode is active, press 2 Use 3 Press or Function , 1 , 2 , 0 .
Viewing Received Faxes Faxes that are received into the PC will appear in the InBox of the Log Manager. To access the Log Manager, from the Main Menu click the Log Manager select Mail/Log. button—OR—From the Start pull-down menu, 1 In the Log Manager, select the Fax folder. 2 Then select the InBox folder. A listing of your incoming messages will appear on the right side of the window. 3 Double-click on the fax you wish to view.
17 Using ScanSoft™ PaperPort® for Brother/TextBridge® Using the Scan Keys You can use the Scan keys on the panel to control scan originals to your word processing, graphics or E-mail applications. Using the Control Panel Keys (For Windows® 95/98 and Windows NT® 4.0 Only) If you have connected a Macintosh G3 or iMac, the control panel keys will not work with your PC. Please see Using Brother TWAIN Scanner Driver with Your Apple® New Power Macintosh® G3 or iMac, page 23-2.
Scan/OCR If your original is text, you can have it automatically converted by ScanSoft™ TextBridge® to an editable text file and then displayed in your word processing application for further editing. 1 Place your original in the ADF or on the scanner glass. 2 Press Scan/OCR . 3 The MFC will scan the original perform OCR in ScanSoft™ TextBridge®, and then display the result in your word processing application for viewing and editing.
Using ScanSoft™ PaperPort® and TextBridge® ScanSoft™ PaperPort® for Brother is a document management application. You will use PaperPort® to view incoming faxes and scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. ScanSoft™ PaperPort ® can be accessed through the ScanSoft™ PaperPort® program group.
Viewing Items in ScanSoft™ PaperPort® ScanSoft™ PaperPort® provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort® Desktop. You can see PaperPort ® items (MAX files) and non-PaperPort® items (files created using other applications).
Links to Many Other Applications ScanSoft™ PaperPort® automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Link Bar is to select an item and then fax it. This sample Link Bar shows several applications with links to PaperPort®.
Importing Items from Other Applications In addition to scanning items, you can bring items into PaperPort® in a variety of ways and convert them to PaperPort® (MAX) files in several different ways: ■ Print to the Desktop View from another application, such as Microsoft Excel. ■ Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tag Image File Format (TIFF).
Accessing the Scanner From the PaperPort® window, select the Scan or TWAIN button or from the File drop-down menu choose Acquire. Multi-Function Link® Pro’s TWAIN dialog box will appear: Scanning a Document into the PC 1 Place the original in the ADF or on the scanner glass.
Settings in the Scanner Window Resolution: Resolution: Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. You can choose: • 100 x 100 dpi • 150 x 150 dpi • 200 x 100 dpi (Black & White, Gray [Error Diffusion] only) • 200 x 200 dpi • 200 x 400 dpi (Black & White, Gray [Error Diffusion] only) • 300 x 300 dpi • 400 x 400 dpi • 600 x 600 dpi • 1200 x 1200 dpi (Black & white, Gray [Error Diffusion].
Size: Set the Size to one of the following: • Letter (8 1/2 x 11 in.) • A4 (210 x 297 mm.) • Legal (8 1/2 x 14 in.) • A5 (148 x 210 mm.) • B5 (182 x 257 mm.) • Executive (7 1/4 x 10 1/2 in.) • Business Card (90 x 60 mm.) • Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in.) After you select a custom size, you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area. This is required when you want to crop an image when scanning.
PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, select the Start button from the scanner window to scan the image.
6 Select the Start button. This time only the selected area of the original will appear in the PaperPort® window. 7 In the PaperPort® window, use the options available to refine the image. (See PaperPort® for Brother Online Documentation on the CD-ROM for details.
Video Capture from the PC Video Capture is the process of isolating a single frame (or picture) from media played on video equipment (such as a video camera or VCR) and then converting that frame into an image file on your PC. Once the frame is an image file, it can be saved, printed, faxed, and inserted into other files. Connecting Your Video Equipment Before you can begin to capture a video frame, you must first connect your video equipment to the MFC.
To capture a frame as an image: 1 Connect your video equipment to the MFC. 2 From PaperPort®, select Acquire from the File menu, or click on the Scan (TWAIN) icon. Multi-Function Link® Pro’s TWAIN dialog box will appear: 3 In the Multi-Function Link® Pro Setup (TWAIN) dialog box, click the Video Capture button. The Video Capture dialog box will appear.
5 Select the Source of the video: • Live Camera • Tape/VCR • Laser Disc® • Digital Camera 6 Select the Type of video: • Auto-is the most common choice, since the system will determine the Type for you. • Moving • Still • High Quality • Pro Quality-is the highest quality. 7 Select the Preview type: • B & W-Black and White displays approximately four frames per second. • Color-displays approximately one frame every two seconds because color images contain much more data.
18 Using Internet Faxing with NetCentric™ FaxStorm Internet Faxing (For Windows® 3.1 / 95/98 /NT® 4.0 Only) Internet faxing (NetCentric FaxStorm) brings together the power of the PC and the economy of the Internet. Outgoing faxes are relayed from your desktop to a network provider’s fax server over an IP connection.
To Look for Software Updates at www.brother.com 1 Select your country and click Go!! 2 Under Facsimile / Multi-Function / Phone System banner, click Software. 3 Click Windows 3.1 / 95 / 98 / NT 4.0. 4 Select the application or product category you want. To Access the On-Line Documentation After you have installed the Brother driver(s) for your model and operating system, click View On-Line Documentation for operation instructions.
19 Using Automatic E-Mail Printing For Windows® 95/98 Only Main Features ■ You can use Automatic E-Mail Printing with other E-mail software: Brother Automatic E-Mail Printing has some extra functions that other Email software, such as Netscape NavigatorTM or MS Internet Mail, do not support.
To Look for Software Updates at www.brother.com 1 Select your country and click Go!! 2 Under Facsimile / Multi-Function / Phone System banner, click Software. 3 Click Windows 3.1 / 95 / 98 / NT 4.0. 4 Select the application or product category you want. To Access the On-Line Documentation After you have installed the Brother driver(s) for your model and operating system, click View On-Line Documentation for operation instructions.
20 Optional Accessories Additional Memory for Faxing/Printing The memory board is installed on the main controller board inside the Brother machine. When you add the optional memory board, it increases the performance modes for both fax and printer operations. The MFC has 8 MB of memory. All models can recognize 8 MB (ME8000) or 16 MB (ME16000) of Optional Memory. Be careful to purchase the appropriate memory board for your needs.
Paper Cassette #2 (Option) You can purchase the Paper Cassette #2 accessory (LT400) to use as a third paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m2) paper. Multi-purpose Paper Cassette #2: Holds approx. 250 sheets of 20 lb. (75 g/m2) or 50 sheets of 42 lb. (158 g/m2) Letter/A4 paper, 10 transparencies Basis Weight: 17 to 28 lb. (64 to 105 g/m2) Caliper: 0.003 to 0.005 inches. (0.08 to 0.
21 Important Information Standard Telephone and FCC Notices (For 120V Models Only) These notices are in effect on models sold and used in the United States only. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform these activities in the off-peak hours, such as early morning or late evening. This equipment complies with Part 68 of FCC Rules.
Your telephone company may make changes to its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with your machine, please contact a Brother Authorized Service Center for information on service or repair.
Important—About the Interface Cable A shielded interface cable which is included with your machine should be used to ensure compliance with the limits for a Class B digital device. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Canadian ICES-003.
Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
14 Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions: A When the power cord is damaged or frayed. B If liquid has been spilled into the product. C If the product has been exposed to rain or water. D If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
22 Troubleshooting and Routine Maintenance Troubleshooting Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.
Error Messages Error Message Cause Action CHANGE DRUM SOON The drum unit is near the end of its life. Use the drum unit until you have a print quality problem; then replace the drum unit with a new one. The drum counter was not reset. 1. Open the front cover and press Clear . 2. Press 1 to reset. CHECK PAPER CHECK PAPER #1 CHECK PAPER #2 The machine is out of paper or paper is not properly loaded in the paper cassette. Refill the paper or remove the paper and load it again.
Error Messages Error Message Cause Action DOCUMENT JAM Documents were not inserted See “Document Jams and or fed properly, or document Paper Jams”, page 22-4. scanned from ADF was longer than about 40 inches (90cm). DOWNLOAD FULL The download buffer is full. Press FF/Cont . Printing will resume (the downloading is canceled). MACHINE ERROR XX MFC has a mechanical problem. Call Brother Customer Service.
Error Messages Error Message Cause Action TONER EMPTY Toner cartridge is not installed. —OR— Toner is used up and printing is not possible. Reinstall the toner cartridge. —OR— Replace the toner cartridge with a new one. (See page 22-19.) TONER LOW If the display shows TONER LOW and the Toner Empty LED on the control panel is blinking, you can still print. But the toner is depleted and the machine is telling you that the toner will soon run out. Order a new toner cartridge now.
Document Jam Inside the ADF Unit 1 Open the document cover. 2 Remove any paper from the ADF Unit ADF that is not jammed. 3 Lift the ADF unit. 4 Pull the jammed original out to the right. 5 Close the ADF unit. 6 Press Stop . Printer Jam Before you can clear a printer jam error, you must find out where the paper is stuck. See the following three types of paper jams.
Paper is Jammed in the Multi-purpose Paper Cassette 1 Pull the paper cassette out of the machine. 2 Remove any crinkled sheets. 3 Adjust the guides to fit. 4 Press down the paper to flatten it in the paper cassette. 5 Reinstall the paper cassette. Paper is Jammed near the Drum Unit 1 Open the front cover. 2 Remove the drum unit but do not force it if it cannot be removed easily. Instead, pull the edge of the jammed paper from the paper cassette. 3 Gently pull out the jammed paper.
If You Are Having Difficulty with Your MFC If you think there is a problem with your MFC, make a copy first. If the copy looks good, the problem is probably not your MFC. Check the chart below and follow the troubleshooting tips. Printing or Receiving Faxes Difficulty Suggestions Condensed Print and Horizontal Streaks / Top and Bottom of Sentences Are Cut Off. If your copy looks good, you probably had a bad connection, with static or interference on the phone line.
Difficulty Suggestions Custom Features on a Single Line If you have Voice Mail, Distinctive Ring, an alarm system or any other custom feature on a single line with your MFC, it may create a problem sending or receiving fax data. For example: If you are sending or receiving a fax message while a custom feature signal comes through on the line, the signal can temporarily interrupt or disrupt the fax data. Brother’s ECM feature should help overcome this problem.
Difficulty Suggestions The machine cannot print full pages of a document. A MEMORY FULL message occurs. • Reduce the printer resolution. Reduce the complexity of your document and try again. Reduce the graphic quality or the number of font sizes within your application software. • Expand the printer memory by installing one of the optional memory boards (ME8000 or ME16000). My headers or footers appear when I view my document on the screen but do not up when I print them.
Difficulty Software “Unable to write to Difficulties LPT1” or “LPT1 (Continued) already in use” Error Message appears. “MFC is Busy” or “MFC Connect Failure” Error Message appears. Suggestions 1. Make sure the MFC is on (plugged into the AC outlet) and that it is connected directly to the computer using the bundled IEEE-1284 bi-directional parallel cable. The cable must not go through another peripheral device (such as a Zip Drive, External CD-ROM Drive, or Switch box). 2.
Paper Handling Difficulties Difficulty Suggestions The machine prints the part of my document but does not print the last page (The LCD shows REMAINED DATA). This is common problem first with database software and part of spreadsheet software when they are not correctly set up. The data has been sent to the printer but the printer did not receive the Page Eject command. Press FF/Cont to eject the page.
Print Quality Difficulties Difficulty Suggestions Printouts are too dark or light. Adjust the print conditions by setting the Print Density function. It has been factory set to the middle position. (See Setting the Print Density, on page 5-4.) Printed pages contain white stripes. You may fix this by wiping the scanner windows with a clean soft cloth. (See Routine Maintenance and Cleaning the Drum Unit, on pages 22-17 and 22-19.
Print Quality Difficulties (Cont.) Difficulty Suggestions Nothing is printed on the page. Make sure that the toner cartridge is not empty. Wipe electric terminals referring to Routine Maintenance, Cleaning the Printer and Cleaning the Drum Unit, on pages 22-18 and 22-19. Make sure that a torn piece of paper does not remain on the scanner window. White Page Printed pages are marked at regular intervals. Example of Regular Marking Printed pages are blurred at the center or at either edge.
Packing and Shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you could void your warranty. 1 Unplug the MFC from the telephone wall jack. 2 Unplug the MFC from the AC outlet. WARNING Do not unplug the MFC after a print job until you hear the final click. Lock the Scanner Lock Push the blue Scanner Lock Lever up to unlock the scanner. This lever is located on the rear left underside of the scanner cover.
Caution Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit. 6 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. 7 Close the front cover. Fold down the front output bin extension. Remove the telephone line cord. 8 Wrap the machine in the plastic bag and place it in the original carton box with the original packing material.
9 Place documents (manual and printed material) and the drum unit and toner cartridge assembly into the original carton as shown below: 10 Close the carton and tape it shut.
Routine Maintenance Cleaning the Scanner Unplug the MFC and lift the document cover. Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth. White Film Document Cover Lift the ADF unit. Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint-free cloth.
Cleaning the Printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. ■ Do not use isopropyl alcohol to clean the scanner window or toner sensor. ■ Do not touch the scanner window with your finger. ■ The drum unit contains toner, so handle it carefully. If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water. 1 Open the front cover. 2 Remove the drum unit assembly.
Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner. 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times. 2 Return the tab and snap it into the home position (▼). Corona Wire Tab Home Position ( ) Caution If the tab is not at Home position, printed pages may have vertical stripes. 3 Reinstall the drum unit into the machine.
Toner Empty Indicator When the toner cartridge is running low, the display shows TONER LOW and the Toner Empty icon on the control panel flashes on and off to indicate the toner is low. Toner Empty Icon Display When the toner cartridge is empty, the Toner Empty icon appears and the display shows TONER EMPTY. Once this icon appears, your machine will not resume printing until you install a new toner cartridge.
Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly. Lock Lever Caution Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or wash it with cold water. 3 Unpack the new toner cartridge. Place the used toner cartridge into the aluminum bag and discard it according to local regulations.
6 Install the new toner Drum Unit cartridge into the drum unit until it clicks into place. Toner Cartridge 7 Clean the primary corona Corona Wire wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the home position before reinstalling the drum unit assembly. Tab Home Position ( ) 8 Reinstall the drum unit and close the front cover. Replacing the Drum Unit The machine uses a drum unit to create print images on paper.
The drum unit is a consumable item, and it is necessary to replace it periodically. There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of pages per print job, etc. The estimated drum life is up to 20,000 pages. The actual number of pages your drum will print may be significantly less than these estimates.
6 Reinstall the new drum unit, keeping the front cover open. 7 Press Clear . 8 Press 1 and when the display shows ACCEPTED, and close the front cover. REPLACE DRUM? 1.YES 2.NO Caution If toner scatters and your hands or clothes get dirty, immediately wipe off or wash with cold water. Checking the Drum Life You can see the percentage of the drum’s life that remains available. 1 Press Function , 1 , 0 , 3 . 2 For five seconds, the screen displays the available percentage of drum life.
23 Using the Brother MFC with a New Power Macintosh® G3 or iMac™ Connecting Your USB Equipped Apple Macintosh G3 or iMac with Mac OS 8.5/8.6 Connect your USB Equipped Apple Macintosh G3 or iMac with Mac OS 8.5/8.6 to your MFC: 1 Set up your MFC and make sure that it is working properly. 2 Unplug the MFC’s AC power cord and turn off the AC power to your Macintosh G3 or iMac. 3 Connect a standard USB cable to both the MFC and the Macintosh G3 or iMac.
6 Click Install MFC Scanner Driver to begin the installation. 7 After you have installed the Drivers, click View On-Line Documentation for operation instructions. Restart your Macintosh G3 or iMac so it can recognize the new drivers. Using Brother TWAIN Scanner Driver with Your Apple Macintosh G3 or iMac The Brother MFC software includes an Apple TWAIN Scanner driver for Macintosh G3 or iMac. This Macintosh TWAIN Scanner driver can be used with any application that supports the TWAIN specification.
Accessing the Scanner Run your image editing application, such as Photoshop, Kai’s Photo Soap. The first time you use the Brother TWAIN driver, set it as the default by choosing the “Select TWAIN Source” menu option. Aferward, for each original you scan choose “TWAIN Acquire” (for example: File>Import>TWAIN>Acquire). The Scanner setup dialog box will appear. Scanning a Document into Your Macintosh G3 or iMac 1 Insert the document(s) in the ADF of the MFC.
Settings in the Scanner Window Image Resolution Resolution—Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Color Type Black & White—Set the image Type to Black&White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents that contain photographic images or graphics.
Scanning Area Set the Size to one of the following: • Letter (8.5 x 11 inches) • A4 (210 x 297 mm) • Legal (8.5 x 14 inches) • A5 (148 x 210 mm) • B5 (182 x 257 mm) • Executive (7.25 x 10.5 inches) • Business Card (90 x 60 mm) • Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width : Enter the width of the custom size.
Miscellaneous Brightness Brightness—Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the setting. Click OK.
PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click Start to scan the image. 1 Insert original in ADF feeder of the Brother MFC. 2 Click PreScan.
23 - 8 U S I N G Y O U R B R O T H E R M A C H I N E W I T H Y O U R A P P L E M A C I N TO S H G 3 O R I M A C
Glossary Activity Report Lists information about the last 50 incoming and outgoing faxes. TX means Transmit. RX means Receive. ADF (Automatic Document Feeder) Originals can be placed in the ADF and scanned one at a time automatically. All Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. Automatic E-Mail Printing Software application that automatically prints incoming e-mail messages on the MFC (on CD-ROM 1).
Compatibility Group The ability of one fax unit to communicate with another. Compatibilty is assured between ITU-T Groups. Contrast Setting to compensate for dark or light documents, by lightening dark documents or darkening light documents. Cover Page Prints a page at the other party’s machine, that contains the sender and recipient’s name and fax number, number of pages and comment.
Function Mode Programming mode for changing the settings of your MFC. gray scale The shades of gray available for copying and faxing photographs. group number A combination of One Touch and/or Speed Dial numbers that are stored on a One Touch key for Broadcasting. interval The preprogrammed time period between automatically printed Activity Reports. You can print Activity Reports on demand without interrupting this cycle.
Real Time Transmission When memory is full, send documents in real time. remote retrieval access The ability to access your MFC remotely from a touch tone phone. remaining jobs You can check which jobs are waiting in memory and cancel jobs individually. remote retrieval access code The four-digit code (159 ) that allows you to call your MFC to retrieve fax messages or change fax storage settings. remote activation allows you to transfer a fax call, answered at an external or extension phone, to the MFC.
Specifications Product Description Six performance modes are available for the 6in1 model MFC 9600: Fax, Printer, Copier, Scanner, PC Fax and Video Capture. Fax Specifications Compatibility Coding System Modem Speed ITU-T Group 3 MH/MR/MMR/JBIG 14400/12000/9600/7200/4800/2400 Automatic Fallback Document Size ADF Width: 5.8" to 8.5" (148 mm to 216 mm) ADF Length: 5.0" to 14.0" (127 mm to 356 mm) Scanner Width: Max. 8.5" (216 mm) Scanner Length: Max. 11.7" (297 mm) Scanning/Printing Width 8.
Fax Specifications (Continued) Communication Source Temperature Warm-Up First Print Power Source Power Consumption Noise Humidity Dimensions Weight Public switched telephone network. (Allowable) 50 - 90.5° F (10 - 32.5° C) (Storage) 32 - 104° F (0 - 40° C) Max. 45 seconds at 73.
Consumable Items Toner cartridge Life Expectancy: Up to 6,000 pages/high yield toner cartridges Up to 3,000 pages/standard toner cartridges (when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of average print job. Drum Unit Life Expectancy: up to 20,000 pages There are many factors that determine the actual drum life, such as temperature, humidity, type of paper, toner you use, number of pages per print job, etc.
USB (Universal Serial Bus) Interface Specifications Pin Assignment Pin No. Signal 1 2 3 4 Vol (+5V) - Data + Data Ground Serial Data Serial Data + Resident Fonts The following bitmapped fonts are resident in the machine. Brougham 10 (12 point) upright/normal Brougham 12 (10 point) upright/normal Letter Gothic 16.66 (8.5 point) upright/normal (Portrait and Landscape are available for the above.
The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8.
S-6 S P E C I F I C AT I O N S
Index A access codes, storing 7-6 accessories and supplies ii ADF (automatic document feeder) 6-1 answer mode EXT. TEL/TAD 5-1 FAX 5-1 manual 5-1 answering machine.
cover page composing 6-7 custom comments 6-8 for all faxes 6-9 for next fax only 6-8 printed form 6-9 credit card numbers, storing 7-6 custom telephone features 2-13, 22-8 Customer Service i D date and time setting 4-1 delayed fax 6-10 dialing access codes 7-6 automatic fax redial 6-5 credit card numbers 7-6 Groups 7-5 manually 6-5 One Touch numbers 7-4 pulse (rotary) 4-1 Speed Dial numbers 7-4 telephone index 7-4 tone 4-1 difficulties with machine.
sending 6-1 automatic fax redial 6-5 automatic transmission 6-4 broadcasting 7-5 canceling from memory 6-7 contrast 6-4 cover page. See cover page delayed 6-10 from memory (dual access) 6-5 in real time 6-6 manual transmission 6-5 overseas 6-10 polling 6-12. See also polling resolution 6-4 timer for delayed sending 4-5 using multiple settings 6-1 using scanner glass 6-3 fax-back system i FCC notices 21-1 to 21-3 FF/Cont key 14-7 Fine.
sending faxes adding a cover page 16-4 attachment(s) 16-4 cover page only 16-3 If you are having difficulty 22-7 QuickFax 16-3 uninstall 12-14 multi-line connections (PBX) 2-13 multi-purpose sheet feeder capacity 2-5 loading paper 2-6 N NetCentric™ FaxStorm customer support 18-2 NTSC 11-1 O OCR 17-5 On-Line Documentation 12-13, 12-14 On-Screen Programming 3-1 One Touch numbers accessing with Shift key 7-1 changing 7-2 dialing 7-4 listing 9-1 storing 7-1 optional accessories memory 20-1 overseas, sending f
Q questions. See FAQs i R Real Time Transmission 6-6 receiving faxes.
T TAD (telephone answering device), external answer mode 5-1 connecting 2-9 recording outgoing message 2-10 telephone, external 2-9 telephone index (Tel-index) 7-4 test faxing 1-1 text, entering 4-2 timer 4-5 toner cartridge installing 2-4 replacing 22-19 toner save 5-4 Transmission Verification Report 9-2 transparencies 2-7 triplex adapter 2-11 troubleshooting 22-1 document jam 22-4 error messages on LCD 22-1 if you are having difficulty 22-7 DOS setup printing 22-10 incoming calls 22-7 paper handling 22-1
Press 9 0 . EXIT REMOTE OPERATION Press 9 8 then for EXT.TEL/TAD, press 1 . FAX, press 2 . CHANGE ANSWER MODE 1 long beep — Fax message(s) 3 short beeps — No messages Press 9 7 1 CHECK RECEIVING STATUS 4 Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone. 2 When your MFC answers and beeps, immediately enter your Remote Retrieval Access Code (159 ). 3 The MFC signals the kinds of messages received: 1 long beep — Fax message(s) No beeps — No messages.
Stop Changing Remote Retrieval Access Code 1 Press Function , 1 , 7 , 3 . 2 Enter a three-digit number from 000 to 999. The cannot be changed. Set . to exit. 3 Press 4 Press Remote Commands CHANGE PAGING/FAX FORWARDING SETTING Press 9 5 then to Turn feature off, press 1 . Select Fax Forwarding, press 2 . Select Paging, press 3 . 2 3 Program Fax Forwarding Number press 4 . Enter the new telephone number of the remote fax machine where you want your fax message forwarded, and then press .
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
