Multi-Protocol On-board Multi-function Print Server NETWORK USER’S GUIDE MFC-9420CN Please read this manual thoroughly before using this machine on your network. You can print or view this manual from the CD-ROM at any time, please keep the CD-ROM in a convenient place for quick and easy reference at all times. The Brother Solutions Center (http://solutions.brother.com) is your one stop resource for all your printing needs.
Definitions of warnings, cautions, and notes We use the following icon throughout this User’s Guide: Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Trademarks Brother and the Brother logo are registered trademarks and BRAdmin Professional is a trademark of Brother Industries, Ltd. UNIX is a registered trademark of The Open Group. Apple, Macintosh, and LaserWriter are registered trademarks of Apple Computer, Inc.
IMPORTANT NOTE: For technical and operational assistance, you must call the country where you purchased the machine. Calls must be made from within that country. In USA 1-800-284-4329 In Canada 1-877-BROTHER In Europe Visit http://www.brother.com for contact information on your local Brother office.
In USA only 1-800-521-2846 Service center locator (USA) For the location of a Brother authorized service center, call 1-800-284-4357. Service center locations (Canada) For the location of a Brother authorized service center, call 1-877-BROTHER. Internet addresses Brother Global Web Site: http://www.brother.com For Frequently Asked Questions (FAQs), Product Support, Driver Updates and Utilities: http://solutions.brother.com (In USA Only) For Brother Accessories & Supplies: http://www.brothermall.
Table of contents 1 Introduction Overview............................................................................................................................................ 1-1 Network function features .................................................................................................................. 1-2 Network printing........................................................................................................................... 1-2 Network scanning ..................
WINS Server............................................................................................................................ 3-5 DNS Server ............................................................................................................................. 3-6 APIPA ...................................................................................................................................... 3-6 Setup Internet .......................................................................
5 Internet printing for Windows® Internet Printing Installation ............................................................................................................... 5-1 Overview...................................................................................................................................... 5-1 Quick Tips................................................................................................................................
Setup Mail (RX) ........................................................................................................................... 8-8 Error mail ..................................................................................................................................... 8-8 Important information on Internet Fax ......................................................................................... 8-9 9 Brother Internet Fax Printing Software Overview....................................
Using the Brother Web BRAdmin server software for IIS* to configure the IP address .............. A-5 Installation when using a Network Print Queue or Share (printer driver only) ................................... A-6 Multi-function Print Server specifications........................................................................................... A-7 Function Table and Default Factory Settings.....................................................................................
1 Introduction Overview The Brother machine can be shared on a 10/100 MB wired Ethernet network using the internal network print server. The print server supports various functions and methods of connection depending on the operating system you are running on a network supporting TCP/IP. These functions include printing, scanning, PC-FAX send, and Status Monitor. The following chart shows what network features and connections are supported by each operating system.
Introduction Network function features Brother MFC-9420CN has the following basic network function. 1 Network printing The print server provides printing services for Windows® 98/98SE/Me/NT®/2000/XP supporting the TCP/IP protocols and Macintosh® supporting TCP/IP (Mac OS® 9.1-9.2 / Mac OS® X 10.2.4 or greater for a wired network).
Introduction Types of Network Connections Generally speaking, there are two types of network: A Peer-to-Peer network and a shared Network. 1 Network Connection Example Peer-to-Peer printing using TCP/IP In a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no central server controlling File access or Printer sharing.
Introduction Network Shared Printing In a Network Shared environment, each computer sends data via a centrally controlled computer. This type of computer is often called a “Server” or a “Print Server”. Its job is to control the printing of all print jobs. 1 Windows® Windows® Windows® TCP/IP Windows® Also known as “Server” or “Print Server” Network printer (your machine) Network Shared ■ In a larger network, we recommend a Network Shared printing environment.
Introduction Protocols TCP/IP Protocols 1 Protocols are the standardized sets of rules for transmitting data on a network. Protocols allow users to gain access to network-connected resources. The print server used on this Brother product supports the TCP/IP (Transmission Control Protocol/Internet Protocol) protocols. TCP/IP is the most popular set of protocols and can be used in almost all operating systems such as Windows®, Macintosh® and Linux.
Introduction SMTP client The Simple Mail Transfer Protocol (SMTP) allows the Brother machine to send and receive e-mails. IPP 1 The Internet Printing Protocol (IPP Version 1.0) allows you to print documents via the internet. mDNS mDNS allows the Brother print server to automatically configure itself to work in a Mac OS® X Simple Network Configured system. (Mac OS® X 10.2.4 or greater). TELNET The Brother print server supports TELNET server for command line configuration.
2 Configuring your network printer Overview Before you can use your Brother machine on your network, you need to install the Brother software and also configure the appropriate TCP/IP network settings on the machine itself. To do this, we recommend that you use the automatic installer on the Brother CD-ROM as this will guide you through the software and network installation.
Configuring your network printer Subnet mask Subnet masks restrict network communication. 2 Example: PC1 can talk to PC2 PC1 IP Address:192.168.1.2 Subnet Mask: 255.255.255.0 PC2 IP Address:192.168.1.3 Subnet Mask: 255.255.255.0 In the above example, we can communicate with anything that has an IP address that begins with 192.168.1.
Configuring your network printer Setting the IP address and subnet mask Using the BRAdmin Professional utility and the TCP/IP protocol to configure your network printer (for Windows® only) BRAdmin Professional utility The BRAdmin Professional utility is designed to allow you to manage your network connected Brother machines in a TCP/IP environment.
Configuring your network printer Note • If the print server is set to its factory default settings without using a DHCP/BOOTP/RARP server, the device will appear as an APIPA device in the BRAdmin Professional utility screen. • You can find the node name and Ethernet address by printing the Network Configuration List. See Printing the Network Configuration List on page 3-16 for information on how to print the Network Configuration List on your print server. 4 Double-click the unconfigured device.
3 Front Panel Setup LAN Main Setup Menu 3 The control panel LAN menu section can be used to configure network settings. Press Menu/Set, then press number, 6 for LAN and then proceed to the menu selection you wish to configure. Please note that the machine is supplied with the BRAdmin Professional Windows® software, which also can be used to configure network settings.
Front Panel Setup RARP mode Brother print server IP address can be configured using the Reverse ARP (RARP) facility on your host computer. This is done by editing the /etc/ethers file (if this file does not exist, you can create it) with an entry similar to the following: 00:80:77:31:01:07 3 BRN_310107 Where the first entry is the Ethernet address of the print server and the second entry is the name of the print server (the name must be the same as the one you put in the /etc/hosts file).
Front Panel Setup Certain BOOTP host software implementations will not respond to BOOTP requests if you have not included a download filename in the configuration file; if this is the case, simply create a null file on the host and specify the name of this file and its path in the configuration file. As with RARP, the print server will load its IP address from the BOOTP server when the printer is powered on.
Front Panel Setup Subnet Mask This field displays the current subnet mask used by the machine. If you are not using DHCP or BOOTP to obtain the subnet mask, enter the desired subnet mask. Check with your network manager for the subnet mask to use. 1 Press Menu/Set, 6, 1, 3. 2 Select 1 to change. Enter the Subnet Mask address. 3 Press Menu/Set. 4 Press Stop/Exit. 3 Gateway This field displays the current gateway or router address used by the machine.
Front Panel Setup WINS Config This selection controls how the machine obtains the IP address of the WINS server. 1 Press Menu/Set, 6, 1, 6. 2 Press ▲ or ▼ to select Auto or Static. 3 Press Menu/Set. 4 Press Stop/Exit. 3 Auto Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS servers. You must set the BOOT Method to Auto for this feature to work. Static Uses a specified IP address for the primary and secondary WINS servers.
Front Panel Setup DNS Server 1 Press Menu/Set, 6, 1, 8. 2 Press ▲ or ▼ to select Primary or Secondary. 3 Press Menu/Set. 4 Enter the DNS Server address. 5 Press Menu/Set. 6 Press Stop/Exit. 3 Primary DNS Server IP Address This field specifies the IP address of the primary DNS (Domain Name Service) server. Secondary DNS Server IP Address This field specifies the IP address of the secondary DNS server. It is used as a backup to the Primary DNS server address.
Front Panel Setup Setup Internet This menu has five selections: Mail Address, SMTP Server, POP3 Server, Mailbox Name and Mailbox Pwd. As this section requires you to enter a lot of text characters, you may find that it is more convenient to use your favorite web browser to configure these settings. (See Web Based Management on page 7-1. For more details about Internet Fax, see Internet FAX on page 8-1.) Mail Address 1 Press Menu/Set, 6, 2, 1. 2 Select 1 to change. Enter the mail address.
Front Panel Setup Repeating letters: ▲ If you need to repeat a character, press move the cursor to the right. As you enter the E-mail address, it will appear character by character on the LCD panel. 3 If you specify more than 16 characters, the LCD panel will scroll the name to the left, character by character. You can enter up to 60 characters. SMTP Server This field displays the Node Name or IP address of an SMTP mail server (outgoing E-mail Server) on your network. (Ex, mailhost.brothermail.
Front Panel Setup Mailbox Name 1 Press Menu/Set, 6, 2, 4. 2 Enter the user account name assigned to the Brother machine that will login to the POP3 Server. 3 Press Menu/Set. 4 Press Stop/Exit. 3 Mailbox Pwd 1 Press Menu/Set, 6, 2, 5. 2 Enter the user password assigned to the machine that will login to the POP3 Server. Please note that this password is case sensitive. 3 Press Menu/Set. 4 Press Menu/Set again to verify the password. 5 Press Stop/Exit.
Front Panel Setup Setup Mail RX This menu has five selections Auto Polling, Poll Frequency, Header, Del Error Mail and Notification. 3 Auto Polling When set to On the machine automatically checks the POP3 server for new messages. “No Mail” will be displayed if there are no E-mail messages when the POP3 server is polled. 1 Press Menu/Set, 6, 3, 1. 2 Press ▲ or ▼ to select On or Off. 3 Press Menu/Set. 4 Press Stop/Exit.
Front Panel Setup 3 Press Menu/Set. 4 Press Stop/Exit. Notification 3 The notification feature allows a confirmation of receipt message to be transmitted to the sending station When the I-Fax has been received. This feature only works on I-Fax machines that support the “MDN” specification. 1 Press Menu/Set, 6, 3, 5. 2 Press ▲ or ▼ to select On or MDN or Off. 3 Press Menu/Set. 4 Press Stop/Exit. Setup Mail TX This menu has three selections Sender Subject, Size Limit and Notification.
Front Panel Setup 2 Press ▲ or ▼ to select On or Off. 3 Press Menu/Set. 4 Press Stop/Exit. 3 Notification The notification feature allows a confirmation of receipt message to be transmitted to the sending station When the I-Fax has been received. This feature only works on I-Fax machines that support the “MDN” specification. 1 Press Menu/Set, 6, 4, 3. 2 Press ▲ or ▼ to select On or Off. 3 Press Menu/Set. 4 Press Stop/Exit.
Front Panel Setup Relay Domain You can register the Domain Names (Max.10) that are allowed to request a Relay Broadcast. 1 Press Menu/Set, 6, 5, 2. 2 Press ▲ or ▼ to select the Relay Domain (01 - 10). 3 Press Menu/Set. 4 Enter the Relay Domain name for the Domain that is being allowed to request a Relay Broadcast. 5 Press Menu/Set. 6 Press Stop/Exit. 3 Relay Report A Relay Broadcast Report can be printed at the machine that will act as a Relay Station for all Relay Broadcasts.
Front Panel Setup Setup Misc. Ethernet Ethernet link mode. Auto allows the print server to operate in 100BaseTX full or half duplex, or in 10BaseT full or half duplex mode. 100BaseTX Full Duplex (100B-FD) or Half Duplex (100B-HD) and 10BaseT Full Duplex (10B-FD) or Half Duplex (10B-HD) fix the print server link mode. This change is valid after the print server has been reset (default is Auto). Note If you incorrectly set this value, you may not be able to communicate with your print server.
Front Panel Setup Scan to E-mail (E-mail server) Black and White File Type for Scan to E-mail (E-mail server) 3 You can select the default Black and White file type for the Scan to E-mail (E-mail server) function. 1 Press Menu/Set, 6, 7, 1. 2 Press ▲ or ▼ to select PDF or TIFF. 3 Press Menu/Set. 4 Press Stop/Exit. Color File Type for Scan to E-mail (E-mail server) You can select the default color file type for the Scan to E-mail (E-mail server) function. 1 Press Menu/Set, 6, 7, 2.
Front Panel Setup Printing the Network Configuration List Note Node Name: Node Name appears in the Network Configuration List. The default Node Name is "BRN_xxxxxx" ("xxxxxx" is the last six digits of Ethernet address.). 3 The Network Configuration List prints a report listing all the current network configuration including the network print server settings. 1 Press Menu/Set, 5, 6. 2 Press Black Start or Color Start.
4 Network printing from Windows® basic TCP/IP Peer-to-Peer printing Overview If you are a Windows® user and want to print using the TCP/IP protocol in a Peer-to-Peer environment, please follow the instructions in this chapter. This chapter explains how to install the network software and the printer driver which you will need to be able to print using your network printer. Note • You must configure the IP address on your machine before you proceed with this chapter.
Configuring the standard TCP/IP port Printer driver not yet installed 4 1 For Windows® 2000: Go to the Start button, select Settings and then Printers. For Windows® XP: Go to the Start button and select Printers and Faxes. 2 For Windows® 2000: Double click the Add Printer icon to get the Add Printer Wizard. For Windows® XP: Double-click Add a printer to get the Add Printer Wizard. 3 Click Next when you see the Welcome to the Add Printer Wizard screen.
Printer driver already installed If you have already installed the printer driver and wish to configure it for network printing, follow these steps: 1 Select the printer driver you wish to configure. 2 Select File and then Properties. 3 Click the Ports tab of the driver and click Add Port. 4 Select the port that you wish to use. Typically this would be Standard TCP/IP Port. Then click the New Port... button. 5 The Standard TCP/IP Port Wizard will start.
Installing the Brother Peer-to-Peer software 1 Start the CD-ROM installation menu program according to the Quick Setup Guide. 2 Select the model name and your language (if necessary), and then click Install Optional Applications. 3 Click Network Print Software. 4 Click Next in response to the Welcome message. Follow the on-screen instructions. 5 Select Brother Peer-to-Peer Print (LPR). 6 Select the desired directory to install the Brother Peer-to-Peer Print (LPR) files and click Next.
Associating to the printer You must now create a printer on your Windows® system using the standard Windows® printer setup procedure. 4 1 To do this, go to the Start button, select Settings and then Printers. 2 Double click the Add Printer icon to get the Add Printer Wizard. 3 Select My Computer (not Network Printer) and click Next. 4 Select the Brother LPR Port (the port name you assigned in step 7 of the “Installing Brother Peer-to-Peer Software” section in this chapter) and click Next.
Adding a second Brother LPR port You do not need to re-run the install program to add a new Brother LPR port. Instead, go to the Start button, select Settings, and open the Printers window. Click the icon of the printer that you wish to configure, select File from the menu bar, and then Properties. Click the Ports tab and then the Add Port button. In the Printer Ports dialog, highlight Brother LPR Port. Click the New Port button and enter the port name. The default port name is BLP1.
8 You must now enter the actual IP address of the print server and the print server name. If you have edited the hosts file on your computer or are using Domain Name System, you can also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS names, you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the Network Configuration List.
Adding a second Brother LPR port You do not re-run the install program to add a new Brother LPR port. Instead, go to the Start button, select Settings, and open the Printers window. Click the icon of the printer that you wish to configure, select File from the menu bar, and then Properties. Click the Details tab and then the Add Port button. In the Add Port dialog, select the Other radio button and then highlight Brother LPR port. Click OK and enter the port name. The default port name is BLP1.
5 Internet printing for Windows® Internet Printing Installation 5 Overview Brother's Brother Internet Print (BIP) software, for Windows® 98/Me and Windows NT® 4.0, allows a PC user at one location to send a print job to a Brother Printer at a remote location via the Internet. For example, a user on a PC in New York could print a document directly from their Microsoft Excel application program to a printer in Paris.
Internet printing for Windows® ■ If you are connecting via a modem directly to an Internet Service Provider (ISP), the ISP handles the routing of the E-mail to the remote print server. ■ At the remote site, an E-mail server receives the E-mail message. The remote Print/Fax server, which has its own E-mail address, uses the POP3 protocol (Post Office Protocol 3) to download the E-mail message from the E-mail server. It then decodes the attachment and prints it out on the printer.
Internet printing for Windows® Brother Internet Print: Using the BRAdmin Professional utility to Configure the Print Server Note Skip this section if you wish to use the Web Browser to configure the print server. Using the BRAdmin Professional utility, you can configure the Brother print server using the TCP/IP protocol. The steps required to configure the print server to receive print jobs from a Windows® 98/Me/2000/XP and Windows NT® 4.0 PC running the BIP software are as follows.
Internet printing for Windows® Brother Internet Print: Using a Web Browser to Configure the Print Server 1 Connect to the printer server IP address using your web browser. 2 When you reach the Network Configuration screen, you will be prompted for a User name and a password. The default settings are User name “admin” and the password “access”. 3 Select the Configure POP3/SMTP option. Enter the address of the POP3 server (consult your Network Administrator if you do not know this address).
Internet printing for Windows® BIP and end with a number, for example, BIP1. 7 Press OK to continue. 8 You will then be asked to enter the port settings for the remote print server: 5 Enter any unique legal Internet E-mail address for the remote print server (for example emailprinter@xyz.com). Note that Internet E-mail addresses cannot have spaces in them. Enter your E-mail address and the IP address of your SMTP E-mail server (consult your Network Administrator if you do not know this address).
Internet printing for Windows® 14 Select the Brother Internet port (BIP...) which you selected in step 6 and press Next. 15 Select the desired model of the remote printer (for example, Brother HL-series). If necessary, click Have Disk to load the driver from the CD-ROM. Click Next when you are done.
Internet printing for Windows® Windows® 2000/XP IPP printing Use the following instructions if you wish to use the IPP printing capabilities of Windows® 2000/XP. Note • You must configure the IP address on your machine before you proceed with this section. If you have not configured the IP address, see Configuring your network printer on page 2-1 first. • Verify the host computer and print server are either on the same subnet, or that the router is properly configured to pass data between the two devices.
Internet printing for Windows® Note If you have edited the hosts file on your computer or are using Domain Name System, you can also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS names, you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the Network Configuration List.
Internet printing for Windows® Specifying a different URL Please note that there are several possible entries that you can enter for the URL field. 5 http://ipaddress:631/ipp This is the default URL and we recommend that you use this URL. Please note the Get More Info option will not display any printer data. http://ipaddress:631/ipp/port1 This is for HP® Jetdirect® compatibility. Please note the Get More Info option will not display any printer data.
6 Network printing from a Macintosh® Overview This chapter explains how to configure the the BR-Script 3 (PostScript® 3TM language emulation) printer driver on a Network. For more information on how to configure the Brother Color Driver on a Network, see the Quick Setup Guide included with the machine. How to select the print server (TCP/IP) (Mac OS® X 10.2.4 or greater) 1 Switch the machine ON. 2 Open the Applications folder. 3 Open the Utilities folder. 4 Open the Printer Setup Utility Icon.
Network printing from a Macintosh® 7 Enter the TCP/IP address of the printer into the Printer Address box. 6 (Mac OS®X 10.2.4 - 10.3.x) (Mac OS®X 10.4) The Network Configuration List will allow you to confirm the TCP/IP address. For information on how to print the configuration page, See Printing the Network Configuration List on page 3-16. 8 When specifying the Queue Name, use the value brn_xxxxxx_p1_at where xxxxxx are the last 6 digits of the Ethernet address.
Network printing from a Macintosh® How to select the print server (TCP/IP) (Mac OS® 9.1 - 9.2) 1 Open the Applications (Mac OS® 9) folder. 2 Open the Utilities folder. 3 Open the Desktop Printer Utility icon. 4 Select the Printer (LPR) option and click OK. 5 At this point we must select the correct PPD file for the machine and also configure the correct LPR information. Click Change in the PostScript Printer Description (PPD) File section and select the appropriate PPD file for your model.
Network printing from a Macintosh® 7 Enter the IP address and service name details of the machine. When specifying the Queue, use the value brn_xxxxxx_p1_at where xxxxxx are the last 6 digits of the Ethernet address. 6 Note If you do not specify the correct value the machine may not print, or it may not print the data correctly. Please ensure that the value you enter here matches with the Service name of the machine. 8 Click OK to go back to the previous screen.
Network printing from a Macintosh® Changing the configuration using a web browser From a Macintosh®, the easiest way to change the printer or print server parameters is to use a web browser. Simply connect to the printer using the format: http://ipaddress where ipaddress is the address of the printer. See Using a web browser to change the print/scan settings on page 2-4.
7 Web Based Management How to use a Web Browser to manage your Device 7 Overview A standard Web Browser (we recommend Microsoft Internet Explorer® version 6.0 or later, or Netscape Navigator® version 7.1 or later) can be used to manage your machine using the HTTP (Hyper Text Transfer Protocol). You can get the following information from a printer on your network using a web browser: ■ ■ ■ ■ ■ Printer status information. Change Fax configuration items, such as General Setup.
8 Internet FAX Overview Internet Faxing (I-Fax) allows you to send and receive FAX documents using the Internet as the transport mechanism. Documents are transmitted in E-mail messages as attached TIFF-F files. This means that PC's are also able to receive and send documents, providing that the PC has as an application that can generate and view TIFF-F files, you can use Microsoft® Imaging or a TIFF-F viewer application.
Internet FAX Front Panel Key Functions Shift + 1 Used to change input mode. You can use Dial Pad keys as Standard alphabet character keys. Dial Pad Used to enter Standard Alpha characters (28 letters), as well as @. space ! “ # % & ’ () + / : ; < > = ? [ ] ^ - $ ,*_ and Numbers. Shift + 3 To change between upper case and lower case when entering the e-mail / I-Fax address. ▲ ▲ or Moves the LCD cursor to the left or right when you enter text. Menu/Set Used to store multiple numbers.
Internet FAX Manually Entering Text Press Shift and 1 simultaneously to change into the “alphabet” dialling mode. You can now use the Dial Pad to dial the E-mail address. Refer to the following table: Most number keys have three or four letters printed above them. The keys for 0, #, * don’t have printed letters because they are used for special characters. By pressing the appropriate number key the correct number of times, you can access the character you want.
Internet FAX Special characters and symbols Press * for (space) ! “ # $ % & ’ () * + , - . / Press # for :;<=>?@[]^_ Press Ø for É À È Ê Î Ç Ë Ö 0 (For US and Canada users) Ä Ë Ö Ü À Ç È E 0 (For other users) 8 As you enter the Internet Fax address, the address will appear character by character on the LCD panel. If you specify more than 16 characters, the LCD panel will scroll the name to the left character by character. You can enter up to 60 characters. 1 Press Black Start to send the document.
Internet FAX Receiving an Internet Fax to a PC When a PC receives an Internet Fax document, the document is attached to a mail message that informs the PC that it has received a document from an Internet Fax. This is notified in the Subject field of the received mail message. If the PC to which you wish to send a document is not running Windows® 98/98SE/Me/2000/XP or Windows NT® 4.0 operating system, please inform the PC's owner that they must install some software that can view TIFF-F files.
Internet FAX Relay Broadcast from a machine FAX@brother.com UKFAX@brother.co.uk 123456789 INTERNET 8 UKFAX@brother.co.uk In this example, your machine has an E-mail address of FAX@brother.com, you wish to send a document from this machine to another machine in England with an E-mail address of UKFAX@brother.co.uk, this machine will then forward the document to a standard fax machine using a conventional telephone line. If your E-mail address is FAX@brother.
Internet FAX Relay Broadcast from a PC Your PC UKFAX@brother.co.uk 123456789 INTERNET 8 UKFAX@brother.co.uk You can also send E-mail from your PC and have it relayed to a conventional FAX machine. The method of entering the phone number of the conventional FAX machine that will receive the relayed E-mail will vary depending on the mail application you are using. The following are some examples of different mail applications: Some E-mail applications do not support sending to multiple phone numbers.
Internet FAX Setup Mail (TX) You can set the Notification option in the Setup Mail TX option to either ON or OFF. When switched to ON an additional field of information is sent with the image data. This field is named MDN. MDN Mail Disposition Notification - This field requests the status of the I-Fax / E-mail message after delivery through the SMTP (Send Mail Transfer Protocol) transport system.
Internet FAX Important information on Internet Fax Internet Fax Communication on a LAN system is basically the same as communication via E-mail; however, it is different from Fax communication using standard phone lines. The following is important information for using Internet Fax: ■ Factors such as the receiver’s location, structure of the LAN system, and how busy the circuit (such as the internet) is, may cause the system to take a long time to send back an error mail. (normally 20 sec. to 30 sec.).
9 Brother Internet Fax Printing Software Overview Depending on your network configuration and application requirements for sending faxes via a network, you can choose between Brother Network PC FAX Software or Brother Internet Fax Printing Software. With either software, viewable document such as web pages, word documents, PDF documents can be sent from the users desktop to any standard Facsimile machines, Internet fax machines and E-mail addresses.
Brother Internet Fax Printing Software Installing Brother Internet Fax Printing Driver Insert the CD-ROM supplied with your Brother machine into your CD-ROM Drive. The installer screen will automatically start. 9 Note If the installer screen does not appear automatically, select Start/Run and type X:/setup.exe. (X:/ should be the drive letter of your CD-ROM drive on your PC) 1 Select Install Optional Applications. 2 Select Brother Internet Fax Printing (BFP) Driver. 3 Click Install.
Brother Internet Fax Printing Software Changing the BFP Port Settings If you have more than one networked machine with the print server you may want to change the settings of the BFP software to use an alternative machine as the network fax print server. To alter BFP settings, select Start/Printers and Faxes to open the Printers dialogue box. Highlight Brother Internet Fax and right click the mouse. From the list presented select Properties.
Brother Internet Fax Printing Software The following screen shows the current configuration to alter this configuration, press the Configure Port... key. 9 From the Configure Port... dialogue box you can change the settings.
Brother Internet Fax Printing Software Relay Broadcast Function Before you can successfully use the machine as a network fax solution you need to switch the feature Relay Broadcasting ON at the machine. In addition you also need to set a Trusted Domain at the machine. 9 The easiest way to achieve this is to logon to the machine using Web Based Management. Open you favorite web browser and enter the IP address of the network machine.
Brother Internet Fax Printing Software Uninstalling from Windows® 98/98SE/Me/2000/XP and Windows NT® 4.0 Select Start/Control Panel and then double click the Add or Remove programs icon. From the list of installed programs select Brother Internet Fax x.xx then click the Change/Remove button. 9 Note You also need to remove Brother Internet Fax Driver from the Start/Control Panel/Add or Remove Program properties.
Brother Internet Fax Printing Software Using the BFP Address Book This utility can administer the Fax addresses, Internet Fax addresses and E-mail address of all the contacts that you wish to use with the BFP Software. Additionally you can create Groups of contacts that you may wish to broadcast documents to. From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-9420CN, PC-FAX Sending and then click PC-FAX Address Book.
Brother Internet Fax Printing Software Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group. The Brother Address Book Group Setup dialog box appears: 2 Type the name of the new group in the Group Name field. 3 In the Available Names box, select each member to be included in the Group, and then click Add>>.
Brother Internet Fax Printing Software Exporting the Address Book You can export the address book to an ASCII text file (*.csv). 1 To export the current telephone book, from the Address Book select File, point to Export, and then click Text—OR—Click Vcard and go to Step 5. 2 Select the data fields you wish to Export from the Available Items column, and then click Add>>. 3 If you are exporting to an ASCII file, select Divide Character - Tab or Comma.
Brother Internet Fax Printing Software Sending a Network Fax with BFP From the application you wish to send the document from select File/Print. Ensure that the Brother Internet Fax Driver is selected as shown below. 9 Click OK to start the BFP dialogue box. From this dialogue box you can either specify an address in the address line or select a location from the address book. If you wish to type more than one location in the address line make sure they are separated by “;”.
10 Troubleshooting Overview This chapter describes procedures for troubleshooting problems you may encounter with a Brother print server, it is divided into the following sections: ■ ■ ■ ■ General problems Network print software installation problems Printing problems Protocol-specific troubleshooting General problems CD-ROM is inserted, but does not start automatically If your computer does not support Autorun, the menu will not start automatically after inserting the CD-ROM.
Troubleshooting 2 Check to see if there is any LED activity. Brother print servers have two LEDs on the back panel of the machine. The upper green LED shows Link/Activity (Received/Transmit) status. The lower orange LED shows Speed status. • No light: If the upper LED is off, then the print server is not connected to the network. • The upper LED is green: The Link/Activity LED will be green if the print server is connected to a Ethernet network.
Troubleshooting (5) Make the following selection. Make sure that your print server appears. If it is visible, then the connection is good. Otherwise, go to Step 5. 10 (Mac OS®X 10.2.4 - 10.3.x) (Mac OS®X 10.4) 5 If you have tried 1 to 4 above and it does not work, then reset the print server back to the default factory settings and try from the initial setup again. For information how to reset to the default factory settings, see Restoring the network settings to factory default on page 3-15.
Troubleshooting Printing problems Print job is not printed 10 Make sure the status and configuration of the print server. Check following: 1 Make sure that the machine is powered on, is on-line and ready to print. Print the Network Configuration List of the machine and check if the settings such as IP address settings are correct for your network. See Printing the Network Configuration List on page 3-16 for information on how to print the Network Configuration List on your print server.
Troubleshooting (4) Click Add. (5) Make the following selection. Make sure that your print server appears. If it is visible, then the connection is good. 10 (Mac OS®X 10.2.4 - 10.3.x) (Mac OS®X 10.4) 4 If you have tried 1 to 4 above and it does not work, then reset the print server back to the default factory settings and try from the initial setup again.
Troubleshooting You may find that during the installation of BLP software, the screen that prompts you for a Port name is not displayed. This may happen on some Windows® 98/98SE/Me and Windows NT® 4.0 computers. Press the ALT and TAB keys to make it appear. Windows® 2000/XP IPP troubleshooting 10 Want to use a different Port number other than 631. If you are using Port 631 for IPP printing, you may find that your firewall may not let the print data through.
A Appendix A Using services A service is a resource that can be accessed by computers that wish to print to the Brother print server. The Brother print server provides the following predefined services (do a SHOW SERVICE command in the Brother print server remote console to see a list of available services): Enter HELP at the command prompt for a list of supported commands.
Appendix A Using BOOTP to configure the IP address BOOTP is an alternative to RARP that has the advantage of allowing configuration of the subnet mask and gateway. In order to use BOOTP to configure the IP address make sure that BOOTP is installed and running on your host computer (it should appear in the /etc/services file on your host as a real service; type man bootpd or refer to your system documentation for information). BOOTP is usually started up via the /etc/inetd.
Appendix A If the RARP daemon is not already running, start it (depending on the system the command can be rarpd, rarpd -a, in.rarpd -a or something else; type man rarpd or refer to your system documentation for additional information).
Appendix A UNIX®/Linux systems Typically, UNIX® and Linux systems require the colon ":" character between each digit of the Ethernet address. A arp -s 192.168.1.2 00:80:77:31:01:07 Note You must be on the same Ethernet segment (that is, there cannot be a router between the print server and operating system) to use the arp -s command. If there is a router, you may use BOOTP or other methods described in this chapter to enter the IP address.
Appendix A Local> SET IP SUBNET 255.255.255.0 If you do not have any subnets, use one of the following default subnet masks: 255.0.0.0 for class A networks A 255.255.0.0 for class B networks 255.255.255.0 for class C networks The leftmost group of digits in your IP address can identify the type of network you have. The value of this group ranges from 1 through 127 for Class A networks (e.g., 13.27.7.1), 128 through 191 for Class B networks (e.g.,128.10.1.30), and 192 through 223 for Class C networks (e.
Appendix A Installation when using a Network Print Queue or Share (printer driver only) Note • You must configure the IP address on your machine before you proceed with this chapter. If you have not configured the IP address, see Chapter 2 first. • Verify the host computer and print server are either on the same subnet, or that the router is properly configured to pass data between the two devices. • Before installation, if you are using Personal Firewall software (e.g.
Appendix A Multi-function Print Server specifications Operating system support Windows® 98/98SE/Me, Windows NT® 4.0, Windows® 2000/XP, Windows® XP Professional x64 Edition Mac OS® 9.1 to 9.2, Mac OS® X 10.2.4 or greater A Protocol support TCP/IP Network type 10/100BASE-TX Ethernet network Network printing Windows® 98/98SE/Me Peer-to-Peer printing Windows NT® 4.0 and Windows® 2000/XP TCP/IP printing Macintosh® printing (Mac OS® 9.1-9.2 and Mac OS® 10.2.
Appendix A Function Table and Default Factory Settings LEVEL ONE 6.LAN LEVEL TWO 1.Setup TCP/IP 2.Setup Internet 3.Setup Mail RX 4.Setup Mail TX 5.Setup Relay 6. Setup Misc. LEVEL THREE OPTIONS OPTIONS FACTORY SETTING A 1.BOOT Method Auto/ Static/ RARP/ BOOTP/ DHCP Auto 2.IP Address [000-255].[000-255].[000-255].[000-255] [169].[254].[001-254]. [000-255] *1 3.Subnet Mask [000-255].[000-255].[000-255].[000-255] 255.255.0.0 *1 4.Gateway [000-255].[000-255].[000-255].[000-255] 000.000.
Appendix A 7.Scan to 1.B/W File Type E-mail 2.ColorFile Type TIFF/PDF TIFF PDF/JPEG JPEG 0.Factory Reset A *1: The factory setting for IP Address and Subnet Mask may be changed by the APIPA setting.
I Index A L APIPA ....................................... 1-5, 3-6, A-3 ARP .........................................................A-3 LAN menu ............................................... 3-1 LED (Print Server) ................................. 10-2 LPR/LPD ................................................. 1-5 B BFP Address Book .................................. 9-7 BFP Port .................................................. 9-3 BINARY_P1 ............................................A-1 BIP ....
Index TEXT_P1 .................................................A-1 Trademarks ................................................ -i W I Web Based Management ........................ 7-1 Web BRAdmin .........................................A-5 Web Browser .............................2-4, 6-5, 7-1 Web Server ............................................. 1-6 Windows NT® 4.0 Printing ...................... 4-3 Windows® 2000 .............. 4-1, 5-1, 5-7, 10-6 Windows® 2000/XP Printing ...................
