USER’S GUIDE MFC-9420CN Version D
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-9420CN Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the inside of the front cover. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Brother fax back system (USA only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® Color Laser One-Year On-Site Limited Warranty (USA only) Who is covered: • This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® Color Laser One-Year On-Site Limited Warranty (USA only) What Brother will do: If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother or an Authorized Serv
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Quick Reference Guide Sending Faxes Storing Speed-Dial numbers Automatic Transmission 1 2 1 If it is not illuminated in blue, press (Fax). Using the dial pad, enter a three-digit Speed-Dial location number. Press Menu/Set. 2 3 Load your document. 4 Press Black Start or Color Start. Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. Storing numbers 3 Press Menu/Set, 2, 3, 1. Press the One-Touch key where you want to store the number.
Using Search 1 If it is not illuminated in blue, press (Fax). Press Search/Speed Dial, and then enter the first letter of the name you’re looking for. Press or ▲ 4 5 Load your document. ▲ 2 3 to search the memory. Press Black Start or Color Start. Making copies Single copy 1 Press blue. 2 3 Load your document. (Copy) to illuminate it in Press Black Start or Color Start. Sorting copies using the ADF 1 Press blue. 2 3 Load your document.
Table of Contents Section I - General 1 General Information Using this Guide ..................................................................................................1-1 Finding information ........................................................................................1-1 Symbols used in this Guide ...........................................................................1-1 How to access the complete User’s Guide ..........................................................
Paper settings......................................................................................................3-9 Paper Type ....................................................................................................3-9 Paper Size .....................................................................................................3-9 Volume Settings.................................................................................................3-10 Ring Volume ................................
6 Receiving a fax Receive Mode......................................................................................................6-1 Fax Receive Settings...........................................................................................6-2 Ring Delay .....................................................................................................6-2 F/T Ring Time (Fax/Tel mode only)...............................................................6-3 Tray Use for Fax mode.......................
9 Printing reports Fax reports...........................................................................................................9-1 Transmission Verification Report...................................................................9-1 Fax Journal (Activity report)...........................................................................9-1 Additional reports.................................................................................................9-2 10 Polling Polling Operation .........
For your safety.............................................................................................. A-3 Disconnect device ........................................................................................ A-3 LAN connection ............................................................................................ A-3 Laser safety .................................................................................................. A-3 FDA regulations............................................
D Optional accessories Optional accessories .......................................................................................... D-1 Lower tray unit (LT-27CL)............................................................................. D-1 SO-DIMM (Memory) ..................................................................................... D-3 Installing additional memory ......................................................................... D-4 E Specifications Product description ............
Section I General 1. General Information 2. Loading paper and documents 3. Setup 4.
1 General Information 1 Using this Guide Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide. Symbols used in this Guide Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions.
Chapter 1 How to access the complete User’s Guide This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the complete User’s Guide located in the ‘Documentation’ section of the CD-ROM.
General Information To view Documentation (For Macintosh®) 1 Turn on your Macintosh®. Insert the Brother CD-ROM labeled Macintosh® into your CD-ROM drive. The following window will appear. How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide: ■ Scanning in Chapter 8 (For Mac OS® 9.1 - 9.2/Mac OS® X 10.2.4 or greater) ■ ControlCenter2 (For Mac OS® X 10.2.
Chapter 1 Control panel overview 03/01 15:25 Sleep 1 One-Touch Keys These 8 keys give you instant access to 16 previously stored numbers. Fax 5 Menu keys: 2 Shift To access One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key. Menu/Set The same key is used for Menu and Set operations. Lets you access the Menu to program and store your settings in the machine. 3 Copy keys (Temporary settings): Volume keys 4 Mode keys: Scan Lets you access Scan mode.
General Information 1 03/01 15:25 Sleep Fax 6 Dial Pad Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone. 7 @ Liquid Crystal Display (LCD) Displays messages on the screen to help you set up and use your machine. A Fax and telephone keys: Redial/Pause Redials the last number you called. It also inserts a pause in quick dial numbers.
Chapter 1 About fax machines How can you avoid possible problems? Custom features A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line. Do you have Voice Mail on the phone line? If you have Voice Mail on the phone line where you will install your new machine, there is a strong possibility that Voice Mail and the machine may conflict with each other while receiving incoming calls.
General Information Fax tones and handshake ECM (Error Correction Mode) When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Black Start or Color Start and they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” or connection with the receiving machine.
2 Loading paper and documents Acceptable paper and other media Type and size of paper The machine loads paper from the installed standard paper tray or optional lower tray. Recommended paper The recommended paper for this machine is: Xerox 4200, Hammermill Laserprint or equivalent ■ To get the best output quality and to avoid any damage, use smooth white paper. ■ Before you buy a lot of paper, please test some to make sure that the paper is suitable. ■ Use neutral paper.
Loading paper and documents Paper capacity of the paper trays Standard Paper Tray (Tray 1) A4, Letter, B5 (JIS/ISO), A4, Letter, Legal, B5 (JIS/ISO), Executive Executive, A5, COM10, DL, 4.1 x 8.3 in. to 8.5 x 11.7 in. (104.8 x 210 mm to 215.9 x 297 mm) Paper size Number of sheets Optional lower tray (Tray 2) Plain paper Up to 250 sheets (20 lb or 80 g/m2) Up to 530 sheets (20 lb or 80 g/m2) Thick/Thicker paper Up to 40 sheets (44 lb or 165 g/m2) Up to 1.76 in.
Chapter 2 Handling and using special paper Types of paper to avoid CAUTION The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Some important guidelines when selecting paper are: ■ Supplier should be informed that the paper or envelopes will be used in a color laser machine.
Loading paper and documents Envelopes Note Most envelopes will be suitable for your machine. However, some envelopes will have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two pieces of paper. The envelope should lie flat and not be of baggy or flimsy construction.
Chapter 2 Types of envelopes to avoid CAUTION Do not use envelopes: ■ that are damaged, curled, wrinkled, or an unusual shape ■ that are extremely shiny or textured ■ with clasps, snaps or tie strings ■ with self-adhesive closures ■ that are of a baggy construction ■ that are not sharply creased ■ that are embossed (have raised writing on them) ■ that were previously printed by a laser machine ■ that are pre-printed on the inside ■ that cannot be arranged neatly when stacked ■ that are made of paper that w
Loading paper and documents Labels and transparencies The machine will print on most types of labels and transparencies designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since such material is more stable at the high temperatures in the fusing unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the OPC belt or rollers and cause jams and print quality problems.
Chapter 2 Printable area Landscape 1 The edges of the paper that cannot be printed on are shown below. Portrait 1 2 4 3 For all available paper sizes 2 4 3 For all available paper sizes 2-7 1 0.17 in. (4.2 mm) 2 0.17 in. (4.2 mm) 3 0.17 in. (4.2 mm) 4 0.17 in. (4.2 mm) 1 0.17 in. (4.2 mm) 2 0.17 in. (4.2 mm) 3 0.17 in. (4.2 mm) 4 0.17 in. (4.2 mm) Note We recommend that you do not print within 0.6 in. (15 mm) of the edges of envelopes.
Loading paper and documents Loading paper and envelopes To load paper or other media in the paper tray 1 The machine can feed paper from the standard paper tray or optional lower tray. Pull the paper tray completely out of the machine. 2 When you put paper into the paper tray, note the following: ■ The machine detects standard paper sizes in the paper trays. If you load small size paper or envelopes, you will need to manually set the paper size in the Small Paper setting. (See Paper Size on page 3-9.
Chapter 2 3 Squeeze the snap lock on the end of the front paper guide. Slide the front paper guide to the position for the size of paper you are using. Release the snap lock. Squeeze and slide the left hand side paper guide to the paper size you are using, and release it. 5 Put the paper in the tray with the recommended print side face up. PAPER ENVELOPE LABEL TRANSPARENCY CARDSTOCK ABC 6 4 Lower the front tray cover. ABC Fan the stack of paper well to avoid paper jams and mis-feeds.
Loading paper and documents Note When you put paper in the paper tray, please remember the following: ■ Check that the paper is flat in the tray and below the maximum paper mark, and that the paper guides are touching the sides of the paper stack. ■ The side to be printed on must be face up. Printing on envelopes Adjust the paper length and width guides to fit the envelopes that are going to be used. You can load envelopes into the standard paper tray only.
Chapter 2 1 2 Fan the pages well. Make sure you put the documents face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Documents can be up to 8.5 in. (215.9 mm) wide and 11 in. (297 mm) long. Note To use the scanner glass, the ADF must be empty. 1 2 Lift the document cover.
3 Setup Date and Time Automatic Daylight Savings Time When the machine is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No other settings will be affected. You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall.
Chapter 3 Station ID Note You should store your name or company name and fax number so they print on all fax pages you send. 1 Press Menu/Set, 0, 3. Initial Setup 3.Station ID 2 NOTICE (For USA) Enter your fax number (up to 20 digits). Press Menu/Set. 3 Enter your telephone number (up to 20 digits). Press Menu/Set. (If the telephone number and fax number are the same, enter the same number again.) Note ▲ ■ You cannot enter a hyphen in the number. To enter a space press once between numbers.
Setup LCD Contrast Roll over phone lines You can change the contrast to help the LCD look lighter or darker. A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. 1 Press Menu/Set, 1, 7. General Setup 7.LCD Contrast 2 Press ▲ to increase the contrast. —OR— Press ▼ to decrease the contrast. Press Menu/Set.
Chapter 3 Converting telephone wall outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
Setup Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. Connecting an external or extension telephone You can connect a separate telephone to your machine as shown in the diagram below.
Chapter 3 The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.
Setup 5 6 Set the TAD to answer calls. Ecology features Set the Receive Mode to External TAD. (See Receive Mode on page 6-1.) Toner Save Recording outgoing message (OGM) on an external TAD You can conserve toner using this feature. When you set Toner Save to On, print appears lighter. The default setting is Off. Timing is important in recording this message. 1 1 2 3 Record 5 seconds of silence at the beginning of your message.
Chapter 3 Sleep Time Mode Timer Setting the Sleep Time reduces power consumption by turning off the fuser inside the machine while it is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it goes into sleep mode. The timer is automatically reset when the machine receives a Fax or PC data or makes a copy. The factory setting is 30 minutes. While the machine is in sleep mode you will see Sleep on the LCD.
Setup Paper settings Paper Type To get the best print quality, set the machine for the type of paper you are using. 1 Press Menu/Set, 1, 2. General Setup 2.Paper Type —OR— If you have the optional paper tray, Press Menu/Set, 1, 2, 1 to set the paper type for Tray#1 or Menu/Set, 1, 2, 2 to set the paper type for Tray#2.
Chapter 3 Volume Settings Speaker Volume Ring Volume You can adjust the machine’s one-way speaker volume. You can turn the ring Off or you can select the ring volume level. Volume 3.Speaker Press Menu/Set, 1, 4, 1. 2 Volume 1.Ring 2 3 3 —OR— Press Stop/Exit. In Fax mode , you can adjust the speaker volume by pressing Hook, and then selecting a speaker volume level. ▲ Beeper Volume You can change the beeper volume. The default setting is Med.
4 Security features You can set up your machine with multiple levels of security using Setting Lock and Memory Security. Setting up the password Note Setting Lock ■ If you have already set the password, you will not need to set it, again. Setting Lock lets you prevent unauthorized access to the machine settings. ■ If you forget the Setting Lock password, please call Brother Customer Service. (See Brother numbers on page i.
Chapter 4 Changing the Setting Lock password 1 2 Press Menu/Set. 5 If the LCD shows Verify:, re-enter the new password. Press Menu/Set. 6 Press Stop/Exit. Turning Setting Lock on 1 Press Menu/Set, 1, 8, 2. Security 2.Setting Lock 2 Press ▲ or ▼ to select On. Press Menu/Set. 3 Enter the registered four-digit password. Press Menu/Set. 4 4-2 2 Press Stop/Exit. Enter the registered four-digit password. Press Menu/Set twice. Enter the registered four-digit password.
Security features Memory Security Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they won’t be lost. While Memory Security is on, the following operations are available: Setting up the password Note ■ If you have already set the password, you will not need to set it, again.
Chapter 4 Changing the Memory Security password 1 2 Press ▲ or ▼ to select Set Password . Enter the registered four-digit password. Press Menu/Set. 4 Enter a four-digit number for the new password. Press Menu/Set. 5 If the LCD shows Verify:, re-enter the new password. Press Menu/Set. 6 Press Stop/Exit. Turning Memory Security on 1 Press Menu/Set, 1, 8, 1. Security 1.Mem Security 2 Press ▲ or ▼ to select Set Security . Press Menu/Set. 3 Enter the registered four-digit password.
Section II Fax & Telephone 5. Sending a fax 6. Receiving a fax 7. Dialing and phone options 8. Remote Fax Options (Black & White only) 9. Printing reports 10.
5 Sending a fax How to Fax Sending a fax from the scanner glass Entering Fax mode Before sending faxes or changing fax send or receiving settings, make sure (Fax) is You can use the scanner glass to fax pages of a book. The documents can be up to Letter/A4 size. Put the document face down on the scanner glass. illuminated in blue. If it is not, press (Fax) to enter Fax mode. The default setting is Fax mode.
Sending a fax 5 Place the next page on the scanner glass. Set Next Page Then Press Set Canceling a fax in progress If you want to cancel a fax, while the machine is scanning, dialing or sending it, press Stop/Exit. Press Menu/Set. The machine starts scanning the page. (Repeat Steps 4 and 5 for each additional page.) Note ■ If the memory is full and you are faxing a single page, it will be sent in real time. ■ You cannot send multiple pages for color faxes.
Chapter 5 Sending a fax manually Manual transmission Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. 1 At the end of a conversation you can send a fax to the other party before you both hang up. 1 Ask the other party to wait for fax tones (beeps) and then to press Start or Send key before hanging up. 2 If it is not illuminated in blue, press If it is not illuminated in blue, press (Fax).
Sending a fax Broadcasting (Black & White only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. Press Menu/Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily. (To set up Group dial numbers, see Setting up Groups for Broadcasting on page 7-5.
Chapter 5 Additional Sending Operations Contrast Sending faxes using multiple settings Use Light to send a light document. When you send a fax you can choose any combination of these settings: cover page, contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. 1 1 If it is not illuminated in blue, press If your document is very light or very dark, you may want to change the contrast. Use Dark to send a dark document. (Fax).
Sending a fax 3 Press ▲ or ▼ to select the resolution you want. Real Time Transmission Press Menu/Set. When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending. Note You can choose four different resolution settings for black & white faxes and two for color. Black & White Standard Suitable for most typed documents.
Chapter 5 Sending in real time for the next fax only 1 If it is not illuminated in blue, press (Fax). 2 Press Menu/Set, 2, 2, 5. Setup Send 5.Real Time TX 3 Press ▲ or ▼ to select Next Fax:On (or Next Fax:Off). Press Menu/Set. Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off. 1 (Fax).
Sending a fax Delayed Faxing (Black & White only) Delayed Batch Transmission (Black & White only) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
Chapter 5 Checking job status and canceling a waiting job Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting .) You can cancel a fax job that is stored and waiting in the memory. 1 Press Menu/Set, 2, 6. Fax 6.Remaining Jobs 2 If you have more than one job waiting, press ▲ or ▼ to select the job you want to cancel. Press Menu/Set. —OR— If you only have one job waiting, go to Step 3. 3 Press 1 to cancel.
Sending a fax Composing your own comments 5 You can set up two comments of your own. Press ▲ or ▼ to select one of the standard or your own comments. Press Menu/Set. 1 If it is not illuminated in blue, press 6 (Fax). 2 Press Menu/Set. Press Menu/Set, 2, 2, 8. (For example, press 02 for 2 pages or enter 00 to leave the number of pages blank. If you make a mistake, press to back up and re-enter the number of pages.) Press ▲ or ▼ to choose 5 or 6 for your own comment. Press Menu/Set.
Chapter 5 Using a printed cover page If you prefer to use a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1 If it is not illuminated in blue, press (Fax). 2 Press Menu/Set, 2, 2, 7. Setup Send 7.Coverpg Setup 3 Press ▲ or ▼ to select Print Sample . Press Menu/Set. 4 Press Black Start or Color Start. Your machine prints a copy of your cover page.
6 Receiving a fax Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. LCD How it works When to use it Fax Only The machine automatically answers every call as a fax. For dedicated fax lines. The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (pseudo/double ring) for you to pick up the call.
Chapter 6 To select or change your Receive Mode Fax Receive Settings 1 Ring Delay Press Menu/Set, 0, 1. Initial Setup 1.Receive Mode 2 Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or Manual. Press Menu/Set. 3 Press Stop/Exit. The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4.
Receiving a fax F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine receives the fax.) This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring.
Chapter 6 Printing a reduced incoming fax (Auto Reduction) Receiving a fax at the end of a conversation If you choose On, the machine automatically reduces an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the fax and size of the paper in your tray. At the end of a conversation you can ask the other party to fax you information before you both hang up.
Receiving a fax Changing the remote codes Easy Receive The preset Fax Receive Code is 51. The preset Telephone Answer Code is #51. If you want to, you can replace them with your own codes. When you use this feature you do not have to press Black Start or Color Start or the Fax Receive Code 51 when you answer a fax call. Selecting On allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone.
Chapter 6 Printing a fax from the memory Operation from extension telephones If you have selected Fax Storage (Menu/Set, 2, 5, 1), you can still print a fax from the memory when you are at your machine. (See Fax Storage on page 8-2.) If you answer a fax call on an extension telephone or an external telephone connected to the EXT. jack of the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 51, the machine starts to receive the fax.
Receiving a fax For Fax/Tel mode only When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo or double-ringing) to alert you to pick up a voice call. Lift the external telephone's handset, and then press Hook to answer. Using the remote codes If you hear the fax machine double-ringing when you are at an extension phone, you’ll need to lift the handset and then press the Telephone Answer Code (#51) between the pseudo/double rings.
7 Dialing and phone options How to dial Speed-Dialing You can dial in any of the following ways. Press Search/Speed Dial, #, and then the three-digit Speed-Dial number. (See Storing Speed-Dial numbers on page 7-4.) Manual dialing Press all of the digits of the fax number. Three-digit number One-Touch Dialing Press the One-Touch key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-3.
Dialing and phone options Search Fax Redial You can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the menu keys to search. (See Storing One-Touch Dial numbers on page 7-3 and Storing Speed-Dial numbers on page 7-4.) If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again.
Chapter 7 Storing numbers You can set up your machine to do following types of easy dialing: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the number and the name, if you stored it. Storing One-Touch Dial numbers Your machine has 8 One-Touch keys where you can store 16 fax or phone numbers for automatic dialing. To access numbers 9 to 16, hold down Shift as you press the One-Touch key.
Dialing and phone options Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, #, the three-digit number, and Black Start or Color Start). The machine can store 200 Speed-Dial numbers. 1 Press Menu/Set, 2, 3, 2.
Chapter 7 Setting up Groups for Broadcasting 4 For example, for One-Touch number 2, press One-Touch key 2. The LCD shows 002. For Speed-Dial location 009, press Search/Speed Dial, and then 009 on the dial pad. Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Black Start or Search/Speed Dial, #, the three-digit location and Black Start.
Dialing and phone options Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate One-Touch and Speed Dial numbers in any combination.
Chapter 7 What does Brother’s ‘Distinctive Ring’ do? Before you choose the ring pattern to register The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company’s Distinctive Ring service. The new phone number on your line can just receive faxes. You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine.
Dialing and phone options Registering the Distinctive Ring pattern Very important! After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself. You can not change the receive mode to another mode while the Distinctive Ring is set to on. 1 Press Menu/Set, 2, 0, 2. Miscellaneous 2.Distinctive 2 Press ▲ or ▼ to select Set.
Chapter 7 Viewing Caller ID List Printing Caller ID List Caller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. 1 1 Press Menu/Set, 2, 0, 3. Miscellaneous 3.Caller ID 2 Press ▲ or ▼ to select Display#. Press Menu/Set. The caller ID of the last call will appear on the display.
8 Remote Fax Options (Black & White only) Note ■ You can only use one remote fax option at a time: Fax Forwarding—OR—Paging—OR— Fax Storage—OR—PC FAX Receive —OR—Off.) ■ If you change the remote fax option and received faxes are left in your machine’s memory, an LCD message will appear. (See Changing Remote Fax Options on page 8-4.) Fax Forwarding When you select Fax Forward, your machine stores the received fax in the memory.
Chapter 8 Programming your pager number When Paging is selected, your machine dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory. 1 Press Menu/Set, 2, 5, 1. Remote Fax Opt 1.Fwd/Page/Store 2 Press ▲ or ▼ to select Paging. Press Menu/Set. 3 Enter your pager phone number followed by # # (up to 20 digits). Press Menu/Set.
Remote Fax Options (Black & White only) PC Fax Receive If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory.
Chapter 8 Changing Remote Fax Options If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message: Erase All Fax? 1.Yes 2.No Turning off Remote Fax Options 1 Remote Fax Opt 1.Fwd/Page/Store 2 ■ If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
Remote Fax Options (Black & White only) Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages stored in the memory. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Setting the Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your machine.
Chapter 8 Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding, Paging or Fax Storage settings 1 OFF You can select Off after you have retrieved or erased all your messages. 2 Fax Forwarding If you hear one long beep, the change has been accepted.
Remote Fax Options (Black & White only) Retrieving fax messages You can call your machine from any touch tone telephone or fax machine and have your fax messages sent to a fax machine. 1 2 3 4 Dial your fax number. When your machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages. When you hear two short beeps, use the dial pad to press 9 6 2.
9 Printing reports Fax reports Fax Journal (Activity report) Fax reports (Transmission Verification and Fax Journal) can be printed automatically and manually. You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can print the report by following the steps on Additional reports. Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax.
Printing reports Additional reports Following reports are available: 1.Transmission Prints a Transmission Verification Report for your last transmission. 2.Help List Prints the Help List so you can see at-a-glance how to quickly program your machine. 3.Quick-Dial Lists names and numbers stored in the One-Touch and Speed-Dial memory, in numerical order. 4.Fax Journal Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.) 5.User Settings Lists your settings. 6.
10 Polling Polling Operation Sequential Polling Polling is the process of retrieving faxes from another fax machine. You can use your machine to 'poll' other machines, or you can have someone poll your machine. Your machine can ask for faxes from several fax units in a single operation (Sequential Polling Receive). Afterwards, a Sequential Polling Report will be printed. Everyone who is involved in Polling needs to set up their fax machines for Polling.
Polling Polled Transmit Polled Transmit is when you set up your machine to wait with a document so another fax machine can call and retrieve it. Setup for Polled Transmit (Black & White only) 1 If it is not illuminated in blue, press (Fax). 2 3 Load your document. Press Menu/Set, 2, 2, 6. Setup Send 6.Polled TX 4 Press ▲ or ▼ to select On (or Off). Press Menu/Set. 5 The LCD shows: Other Settings 1.Yes 2.No 6 10 Press 2 and press Black Start.
Section III Copy 11.
‘ 11 Making copies How to copy Printable Area You can use your machine as a copier, making up to 99 copies at a time. The printable area of your machine begins at approximately 0.12 in. (3 mm) from both sides and 0.16 in. (4 mm) from the top or bottom of the paper. Entering Copy mode Before making copies, make sure that (Copy) is illuminated in blue. If it is not, press (Copy) to enter Copy mode. The default setting is Fax mode.
Chapter 11 Making multiple copies 6 1 Press blue. 2 3 ■ If both trays are using paper that is the same size, Auto will allow your machine to take paper from Tray #2 if Tray #1 is out of paper. Load your document. 4 Press Black Start or Color Start. (Copy) to illuminate it in Use the dial pad to enter the number of copies you want (up to 99). Note To sort the copies, press Options and ▲ or ▼ to select Stack/Sort. (See Sorting copies using the ADF on page 11-7.) Press Black Start or Color Start.
Making copies Copy options 3 Use the dial pad to enter the number of copies you want (up to 99). When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options keys. You can use different combinations. 4 Press Options and ▲ or ▼ to select Quality. Press Menu/Set. 5 Copy Options keys Press Menu/Set.
Chapter 11 Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press 100% Enlarge/Reduce 104% EXE→ LTR 141% A5→ A4 200% Custom(25-400%) 50% 70% 78% LGL→ LTR 83% LGL→ A4 85% LTR→ EXE 91% Full Page 94% A4→ LTR 97% LTR→ A4 1 Press blue. 2 3 4 Load your document. (Copy) to illuminate it in Press Enlarge/Reduce. Press ▲ or ▼ to select the enlargement or reduction ratio you want. Press Menu/Set.
Making copies Making N in 1 copies or a poster (page layout) You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. It is also possible to create a poster. When you use the Poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.
Chapter 11 When using the ADF, insert document face up in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) When using the scanner glass, place document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) 11 - 6 Poster(3 x 3) You can make a poster size copy of a photograph.
Making copies Sorting copies using the ADF You can sort multiple copies. Pages will be stacked in the order (1 2 3), (1 2 3) and so on. 1 Press blue. 2 3 Load your document. 4 Press Options and ▲ or ▼ to select Stack/Sort. (Copy) to illuminate it in Use the dial pad to enter the number of copies you want (up to 99). Press Menu/Set. 5 Brightness You can adjust the copy brightness to make copies darker or lighter. 1 Press blue. 2 3 Load your document.
Chapter 11 Contrast Color saturation You can adjust copy contrast to make copies with more or less contrast. You can only change the default setting for Color saturation. 1 Press blue. 1 2 3 Load your document. 4 Press Options and ▲ or ▼ to select Contrast. (Copy) to illuminate it in Use the dial pad to enter the number of copies you want (up to 99). Copy 4.Color Adjust 2 3 —OR— Press ▼ to decrease the color saturation. Press ▼ to decrease the contrast. Press Menu/Set.
Making copies Out of Memory message If the memory becomes full while you are making copies, the LCD message will guide you through the next step. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start or Color Start to copy the pages scanned so far, or to press Stop/Exit to cancel the operation. Note To gain extra memory, you can turn off Fax Storage. (See Turning off Remote Fax Options on page 8-4.) —OR— Print the faxes that are in the memory.
Section IV Software and Network Features The User’s Guide on the CD-ROM includes the Software and Network User’s Guides for features available when connected to a computer (for example, Printing and Scanning). ■ Printing (For Windows®, see Chapter 1 in the Software User’s Guide on the CD-ROM.) (For Macintosh®, see Chapter 7 in the Software User’s Guide on the CD-ROM.) ■ Scanning (For Windows®, see Chapter 2 in the Software User’s Guide on the CD-ROM.
Section V Appendixes A. Important information B. Menu and Features C. Troubleshooting and routine maintenance D. Optional accessories E. Specifications F.
A Important information Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only. When programming emergency numbers or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform these activities in the off-peak hours, such as early morning or late evening. This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.
Important information WARNING ■ For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. ■ This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. ■ Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages.
Chapter A Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. For your safety To ensure safe operation the supplied three-pin plug must be inserted only into a standard three-pin AC power outlet that is effectively grounded through the normal household or office wiring.
Important information FDA regulations Important safety instructions U.S. Food and Drug Administration (FDA) has implemented regulations for laser products manufactured on and after August 2, 1976. Compliance is mandatory for products marketed in the United States. The following label on the back of the machine indicates compliance with the FDA regulations and must be attached to laser products marketed in the United States. 1 2 3 4 MANUFACTURED: Brother Industries, Ltd.
Chapter A 0 A B C D Do not place anything on top of the power cord including this machine. Do not allow the power cord to be stepped on. E If an extension cord is used with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes (USA only). • When the power cord is damaged or frayed.
Important information Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks. Put the machine near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between 50°F and 90.5°F (10°C and 32.5°C) and the humidity is between 20% to 80% (without condensation). CAUTION ■ Avoid placing your machine in a high-traffic area.
Chapter A To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet. Do not handle the plug with wet hands. Doing this might cause an electrical shock. The fusing unit becomes extremely hot during operation.
Important information WARNING ■ To prevent injuries, be careful not to put your fingers in the area shown in the illustrations. ■ Do not use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a clean dry soft, lint-free cloth and dispose of it according to local regulations. ■ Do not use flammable substances near the machine.
Chapter A WARNING ■ This machine is heavy and weighs approximately 76.7 lb (34.8 kg). To prevent injuries, use at least two people to lift the machine. Be careful not to trap your fingers when you set the machine back down. ■ When you lift the machine make sure you use the handholds at the bottom four corners of the machine. Keep the machine horizontal when you carry it. ■ Use caution when installing or modifying telephone lines.
Important information Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2004-2005 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
B Menu and Features On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Menu and Features Menu keys You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu Select ▲▼ & Set 1.General Setup —OR— Press 2 for Fax menu Scroll through the current menu level Go back to the previous menu level or forward to the next menu level Exit the menu Select ▲▼ & Set 2.Fax —OR— Press 3 for Copy menu Select ▲▼ & Set 3.Copy ....
Chapter B Menu Table Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1. General Setup 1. Mode Timer — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec Off Sets the time to return to Fax mode. 3-8 1. Tray#1 Sets the type of paper in Thin the paper tray. Plain Thick Thicker Recycled Paper 3-9 Sets the type of paper in Thin the paper tray. Plain Thick Thicker Recycled Paper 3-9 2.
Menu and Features Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1. General Setup 5. Auto Daylight — On Off Changes for Daylight Savings Time automatically. 3-1 6. Ecology 1. Toner Save On Off Increases the page yield of the toner cartridge. 3-7 2. Sleep Time (0-99) 30 Min Conserves power. 3-8 7. LCD Contrast — ▼ ▼ ▼ ▼ ▼ Adjust the contrast of the LCD. 3-3 8. Security 1.
Chapter B Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 2. Fax 1. Setup Receive 1. Ring Delay 04 03 02 01 00 Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 6-2 2. F/T Ring Time 70 40 30 20 3. Easy Receive On Off 4. Remote Codes On( Off 5. Auto Reduction On Off Reduces the size of incoming faxes. 6-4 6. Print Density ▼ ▼ ▼ ▼ ▼ Makes printouts darker or lighter. 6-6 7.
Menu and Features Select & Set Select & Set to accept Main Menu Submenu Menu Selections Options 2. Fax 2. Setup Send 4. Batch TX (Continued) (In Fax mode only) On Off (Continued) 5. Real Time TX Off On Next Fax:On Next Fax:Off 3. Set Quick-Dial to exit Descriptions Page Combines delayed faxes to the same fax number at the same time of day into one transmission. 5-8 You can send a fax 5-6 without using the memory. 6.
Chapter B Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 2. Fax 4. Report Setting 1. Transmission On On+Image Off Off+Image Initial setup for Transmission Verification Report and Fax Journal. 9-1 (Continued) 5. Remote Fax Opt 2. Journal Period Every Every Every Every Every Every Off 7 Days 2 Days 24 Hours 12 Hours 6 Hours 50 Faxes 9-1 1.
Menu and Features Select & Set Select & Set to accept Main Menu Submenu 2. Fax 0. Miscellaneous 1. Compatibility High Normal Basic (Continued) 3. Copy Menu Selections Options to exit Descriptions Page Adjusts the Equalization C-20 for transmission problems. 7-8 2. Distinctive Off Set (On) Uses the Telephone Company’s Distinctive Ring subscriber service to register the ring pattern with the machine. 3.
Chapter B Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 4. Printer 1. Emulation — Auto HP LaserJet BR-Script 3 Selects the emulation mode. 2. Print Options 1. Internal Font — Prints a list of the machine’s internal fonts. See Software User’s Guide on the CD-ROM 2. Configuration — Prints a list of the machine’s print settings. 5. Print Reports 3. Test Print — Prints a test page. 3.
Menu and Features Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 6. LAN 1. Setup TCP/IP 1. BOOT Method Auto Static RARP BOOTP DHCP You can choose the BOOT method that best suits your needs. 2. IP Address [000-255]. [000-255]. [000-255]. [000-255] Enter the IP address. See Network User’s Guide on the CD-ROM 3. Subnet Mask [000-255]. [000-255]. [000-255]. [000-255] Enter the Subnet mask. 4. Gateway [000-255]. [000-255]. [000-255].
Chapter B Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 6. LAN 2. Setup Internet 1. Mail Address (60 characters) Enter the mail address. 2. SMTP Server [000-255]. [000-255]. [000-255]. [000-255] Enter the SMTP server address. See Network User’s Guide on the CD-ROM 3. POP3 Server [000-255]. [000-255]. [000-255]. [000-255] Enter the POP3 server address. 4. Mailbox Name (Up to 20 characters) Enter the mail box name. 5.
Menu and Features Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options 6. LAN 4. Setup Mail TX 1. Sender Subject — 2. Size Limit On Off Displays the subject that is See attached to the Internet Network Fax data. User’s Guide Displays a warning that on the the size of the E-mail CD-ROM document is larger than 1 MB. The document will not be sent. 3. Notification On Off Sends notification messages. 1.
Chapter B Select & Set Select & Set to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 7. Machine Info. 1. Serial No. — — Lets you check the serial number of your machine. C-40 2. Page Counter — Total Copy Print List/Fax Lets you check the number of total pages the machine has printed during its life. C-40 3. Parts Life 1. OPC Belt Life OPC Belt Life You can check the Remaining:XXX% percentage of unused (remaining) life for these 2.
Menu and Features Copy options key Use the Options key to quickly set the following copy settings temporarily for the next copy. After you choose each setting by pressing Menu/Set, the LCD shows Set temporarily. Press Black Start or Color Start when you have finished choosing settings.
Chapter B Entering Text Special characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press Menu/Set to select it. ▲ By pressing the appropriate number key repeatedly, you can access the character you want.
C Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Error messages As with any sophisticated office product, errors may occur. If this happens, your machine identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself.
Chapter C ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Data Remaining Print data is left in the machine’s memory. Re-start printing from your computer. Print data is left in the machine’s memory. The interface cable was unplugged while the computer was sending the data to the machine. Press Job Cancel. The machine will cancel the job and clear it from the memory. Try to print again. Disconnected The other person or other person’s fax machine stopped the call. Try to send or receive again.
Troubleshooting and routine maintenance ERROR MESSAGES ERROR MESSAGE CAUSE Out of Memory The machine’s memory is full. ACTION (Fax sending or copy operation in progress) Press Black Start or Color Start to send or copy the scanned pages. —OR— Press Stop/Exit and wait until the other operations in progress have finished and then try again. —OR— Clear the faxes from the memory. (See Out of Memory message on page 5-3.) (Printing operation in progress) Reduce print resolution.
Chapter C ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Unable to Init. The machine has a mechanical problem. Turn off the machine's power switch and then turn it on again. If the error message continues leave the machine for several minutes and then try it again. (The machine can be turned off for up to 60 hours without losing faxes stored in the memory. If the machine will be off longer than 60 hours, you can save the faxes in your PC. See Transferring faxes to your PC on page C-5.
Troubleshooting and routine maintenance Checking if the machine has faxes in its memory 1 2 Press Menu/Set, 9, 0, 1. If the LCD shows No Data, there are no faxes left in the machine’s memory. Transferring faxes to your PC You can transfer the faxes from your machine’s memory to your PC. 1 2 Press Stop/Exit. 3 Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 8-3.) —OR— If the LCD shows Enter Fax No. there are faxes in the machine’s memory.
Chapter C Document jams Document is jammed under the document cover If the document is jammed, follow the steps below. 1 Take out any paper from the ADF that is not jammed. 2 3 Lift the document cover. 4 5 Close the document cover. Document is jammed in the top of the ADF unit 1 Take out any paper from the ADF that is not jammed. 2 3 Open the ADF cover. Pull the jammed document out to the right. Pull the jammed document out to the left. Press Stop/Exit.
Troubleshooting and routine maintenance Paper jams WARNING If paper jams inside the machine, the machine will stop. One of the following LCD messages will appear to tell you where to find the jammed paper. The fusing unit and the parts around it are hot! Never touch the shaded areas shown below. C B A1 A2 Paper Jam A1 Paper jam in the standard paper tray (TRAY1) Paper Jam A2 Paper jam in the optional lower tray (TRAY2) Paper Jam B Paper jam inside the machine.
Chapter C CAUTION Paper Jam A1 / Paper Jam A2 ■ Do not touch the toner surface of the jammed paper. It might stain your hands or clothes. Paper Jam A1 ■ Remove the jammed paper carefully to prevent spreading toner. Paper Jam A2 ■ Take care not to stain your hands and clothes. Wash toner stains immediately with cold water. ■ Never touch the transfer roller. ■ If the paper in the paper tray is creased at the edges, paper jams can occur. To prevent this, please turn the paper over.
Troubleshooting and routine maintenance Paper Jam B 3 Paper Jam B If the paper is caught in the registration roller (1), remove the jammed paper by holding it with both hands and pulling it slowly toward you. 1 If paper is caught inside the machine, follow these steps: WARNING These paper jams are near the fusing roller, which is extremely hot during operation. Remove the paper carefully. 1 Open the back cover.
Chapter C Paper Jam C 2 Remove the jammed paper by pulling it out slowly. 3 Reset the fusing unit pressure release levers. 4 Close the back cover. Paper Jam C If paper has passed behind the back cover and there is a paper jam where the paper comes out, follow the steps below: 1 Open the back cover and release the fusing unit pressure release levers.
Troubleshooting and routine maintenance If you are having difficulty with your machine If you think there is a problem with the way your faxes look, make a copy first. If the copy looks good, the problem is probably not your machine. Check the chart below and follow the troubleshooting tips. The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Chapter C DIFFICULTY SUGGESTIONS Sending Faxes Poor fax send quality Change your resolution to Fine or S.Fine. Make a copy to check your machine’s scanner operation. If the copy quality is not good, clean the scanner. (See Cleaning the scanner glass on page C-22.) Transmission Verification Report says ‘RESULT:NG’. There is probably temporary noise or static on the line. Try sending the fax again.
Troubleshooting and routine maintenance DIFFICULTY SUGGESTIONS Printing Difficulties The machine does not print. Please make sure: • The machine is plugged in and the power switch is turned On. —OR— • The toner cartridge and the OPC belt cartridge are installed properly. (See Replacing a toner cartridge on page C-29 and Replacing the OPC belt cartridge (OP-4CL) on page C-33.) —OR— • The interface cable is securely connected between the machine and computer. (See the Quick Setup Guide).
Chapter C DIFFICULTY SUGGESTIONS Software Difficulties Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software. Cannot perform ‘2 in 1’ or ‘4 in 1’ printing. Check that the paper size setting in the application and in the printer driver are the same. Machine does not print from Adobe Illustrator Try to reduce the print resolution. (See Advanced tab in the Software User’s Guide on the CD-ROM.) —OR— Add more memory.
Troubleshooting and routine maintenance DIFFICULTY SUGGESTIONS Print Quality Difficulties Printed pages are curled. Low quality thin or thick paper can cause this problem. Make sure you select the Paper Type that suits the media type you use. (See Acceptable paper and other media on page 2-1.) Printed pages are smeared. The Paper Type setting may be incorrect for the type of print media you are using—OR—The print media may be too thick or have a rough surface.
Chapter C Improving the print quality If you are having problems with print quality, please do a test print first (Menu/Set, 4, 2, 3). If the problem appears on the printout, then match it to one of the examples below and follow the recommendation. If the problem does not appear on the test print, please check driver settings and the interface cables as the problem may not lie with the machine.
Troubleshooting and routine maintenance Examples of poor print quality Recommendation Colored streaks or bands down the page ■ Identify the color and replace that toner cartridge. (See Replacing a toner cartridge on page C-29.) ■ Replace the OPC belt cartridge. (See Replacing the OPC belt cartridge (OP-4CL) on page C-33.) ■ Clean the registration roller, the paper pick-up roller, the transfer roller guide and the exit roller. (See Cleaning to prevent paper jams on page C-22.
Chapter C Examples of poor print quality Recommendation Toner scatter or toner stain ■ Identify the color causing the problem and replace that toner cartridge. (See Replacing a toner cartridge on page C-29.) ■ Replace the OPC belt cartridge. (See Replacing the OPC belt cartridge (OP-4CL) on page C-33.) ■ Check that the toner cartridges are installed properly. ■ Check that the toner cartridges are not empty. (See Toner empty message on page C-29.) ■ Perform the calibration.
Troubleshooting and routine maintenance Examples of poor print quality Recommendation Missing image at edge ■ Check that the toner cartridges are installed properly. ■ Check that the OPC belt cartridge is installed properly. ■ Identify the color causing the problem and replace the toner cartridge. (See Replacing a toner cartridge on page C-29.) ■ Replace the OPC belt cartridge. (See Replacing the OPC belt cartridge (OP-4CL) on page C-33.
Chapter C Setting Dial Tone Detection Setting the dial tone to Detection will shorten the dial tone detect pause. 1 Press Menu/Set, 0, 5. Initial Setup 5.Dial Tone 2 Press ▲ or ▼ to select Detection or No Detection . Press Menu/Set. 3 Press Stop/Exit. Routine maintenance CAUTION If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water.
Troubleshooting and routine maintenance Cleaning the outside of the machine 2 Wipe the outside of the machine with a soft cloth to remove dust. 3 Remove anything that is stuck inside the paper tray. 4 Wipe the inside and the outside of the paper tray with a soft cloth to remove dust. 5 Re-load the paper and put the paper tray firmly back in the machine. CAUTION ■ Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine.
Chapter C Cleaning the scanner glass Lift the document cover. Clean the scanner glass and white plastic above it with isopropyl alcohol on a soft lint-free cloth. Document Cover Cleaning to prevent paper jams When you clean the inside of the machine, pay attention to the following: WARNING White Plastic ■ The fusing unit and the parts around it are hot! Never touch the shaded areas shown below.
Troubleshooting and routine maintenance 1 Turn off the machine’s power switch. Unplug the telephone line cord first, and then unplug the power cord from the AC power outlet. Open the back cover of the machine. WARNING ■ Be careful you do not break the actuator while cleaning the registration roller and paper pick-up roller. ■ Make sure you do not put too much pressure on the registration roller and paper pick-up roller. This could damage them and cause poor print quality.
Chapter C 4 Clean the exit roller. This will help to prevent paper jams at the paper exit and dirt from appearing on your printouts. 5 6 Close the back cover. Plug the machine’s power cord back into the AC power outlet first, and then plug in the telephone line cord. Turn on the machine’s power switch. 3 Open the inside cover so that it latches under the scanner unit. 4 To release the lock, push the green belt cartridge lock levers that are on both sides inwards.
Troubleshooting and routine maintenance 6 Place the OPC belt cartridge on a flat surface and cover the shiny green OPC belt with a piece of paper to prevent exposing it to light. 0 Open the laser glass cover. A Clean the surface of the laser glass with a dry soft, lint-free cloth. CAUTION ■ Do not touch the OPC belt surface with your hands. ■ Do not expose the OPC belt cartridge to bright room light or sunlight (a light source of 74.
Chapter C Replacing the consumable items You will need to replace the following consumable items regularly. When the time comes to replace consumable items, the following messages will appear on the LCD. The machine will stop printing when the following maintenance messages appear on the LCD. LCD messages Toner Empty Consumable item to replace Approximate life1 How to replace Order No.
Troubleshooting and routine maintenance The following are maintenance messages that appear alternatively with the normal message on the upper row of the LCD when the machine is in the Ready mode. These messages advise you that you will need to replace each of the consumable items as soon as possible, since the consumable item’s end of life has been reached. The machine will continue printing when any of these messages appear on the LCD.
Chapter C Note ■ Discard the used consumable item according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office. Be sure to re-seal the consumable item tightly so that the material inside does not spill. ■ We recommend placing used consumable items on a piece of paper or cloth to prevent accidentally spilling or scattering the material inside.
Troubleshooting and routine maintenance Toner empty message When the following message appears on the LCD and the machine stops printing, you need to replace the toner cartridge. Toner Empty X Replacing a toner cartridge The toner cartridge can print approx. 10,000 pages for Black, 6,600 pages for Cyan, Magenta and Yellow. When the toner cartridge is running low, the LCD show the below message. X shows the toner color that is nearly empty.
Chapter C How to replace a toner cartridge 1 Open the front cover of the machine. 4 Hold the cartridge level with both hands and gently rock it from side to side three to four times to spread the toner evenly inside the cartridge. Remove the tape labeled REMOVE and the orange protective cover from the new toner cartridge. Note 2 3 Pull out the used toner cartridge. Take the new toner cartridge out of the box. CAUTION Handle the toner cartridge carefully.
Troubleshooting and routine maintenance 5 Put in the new toner cartridge by positioning it in the guide. Slide it gently into the machine. Do not try to push or lock the new toner cartridge in; it must rest loosely in the guide rails and will automatically be positioned properly when the front cover is closed. Note that each color cartridge is individually keyed to prevent improper installation. Match each cartridge color label to the same color label on the machine.
Chapter C Replacing the waste toner pack 3 CAUTION Take the cap off the new waste toner pack, and put the cap on the used waste toner pack. Handle the waste toner pack carefully. If toner scatters on your hands or clothes, immediately wipe or wash it off with cold water. 1 Open the front cover of the machine. Note ■ When you discard the used waste toner pack, place it in the plastic bag included with the replacement waste toner pack.
Troubleshooting and routine maintenance OPC belt cartridge 4 To release the lock, push the green belt cartridge lock levers on both sides inwards. 5 Remove the OPC belt cartridge from the machine. 6 Remove the tension release pins from both sides of the new OPC belt cartridge. Replace OPC belt cartridge message When the OPC belt cartridge runs out, the following message appears on the LCD.
Chapter C 7 Remove the protective sheet from the new OPC belt cartridge. Do not touch the green part of the OPC belt cartridge. 0 Close the inside cover, and then close the scanner unit. A Turn the machine’s power switch back on. Reset the OPC belt life counter 1 2 Press Menu/Set, 7, 4. Press ▲ or ▼ to select OPC Belt and press Menu/Set. 8 The confirmation message appears on the LCD. Put the new OPC belt cartridge into the machine guides with the flat side facing you. OPC Belt 1.Reset 2.
Troubleshooting and routine maintenance Fusing unit Replace fusing unit message Replacing the fusing unit 1 Turn off the machine’s power switch. To avoid injury, wait until the machine has cooled down sufficiently before you replace the fusing unit. 2 Open the back cover (1) and the scanner unit (2) of the machine. 3 To release the fusing unit from the machine, release the lock levers that are on both sides of the fusing unit.
Chapter C 4 Hold the handles on both sides as you take the fusing unit out of the machine. 6 Secure the fusing unit with the two lock levers that are on both sides of the fusing unit. 5 Put the new fusing unit into the machine. Be sure to insert the fusing unit completely into the machine. 7 Move the fusing unit pressure release levers to the Set position. 8 Close the scanner unit and the back cover. 9 Turn the machine’s power switch back on.
Troubleshooting and routine maintenance Reset the Fusing Unit life counter 1 2 Press Menu/Set, 7, 4. Press ▲ or ▼ to select Fusing Unit and press Menu/Set. The confirmation message appears on the LCD. Fusing Unit 1.Reset 2.Exit 3 Replacing the transfer belt cleaner Press 1 to reset the life counter. —OR— CAUTION Both ends of the transfer belt cleaner roller consist of metal bearings that connect the bias element to the power supply.
Chapter C 4 Remove the transfer belt cover. 5 Remove the transfer belt cleaner by grasping the handle and lifting it up. 6 Clean the area where the new transfer belt cleaner is to be installed with a dry cotton cloth. C - 38 7 Put the new transfer belt cleaner into the machine by gently placing the brass bearings into the guides, and then pushing the handle down until the bearings click into place.
Troubleshooting and routine maintenance Replacing the transfer roller 1 2 Turn off the machine’s power switch. 3 Release the transfer roller lock levers on the right and left-hand sides, and then lift the levers to release the transfer roller. 5 Open the back cover of the machine. Put in the new transfer roller by holding the lock levers of the transfer roller and adjusting the angle of the transfer roller lever shafts (both sides) to match the transfer unit grooves.
Chapter C Machine Information Checking the Serial Numbers You can view the machine’s serial number on the LCD. 1 Press Menu/Set, 7, 1. Checking remaining life of parts You can view the remaining life of these parts on the LCD. 1 2 Serial No. XXXXXXXXX 2 Press Menu/Set, 7, 3. Press ▲ or ▼ to select 1.OPC Belt Life, 2.Fuser Life, 3.120K Kit Life or 4.PF KIT2 Life. Press Menu/Set. Press Stop/Exit.
Troubleshooting and routine maintenance Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. The machine should be adequately insured with the carrier. 3 Open the scanner unit and the inside cover of the machine so that it latches under the scanner unit. 4 Push both green OPC belt cartridge lock levers inwards.
Chapter C 6 Open the front cover of the machine. Pull out all the toner cartridges and the waste toner pack from the machine. 7 To avoid any toner spills, plug the waste toner hole located at the bottom right inside of the machine with the supplied protective sponge. 8 Remove the tape from the supplied protective sponge and cover the opening of the waste toner pack as shown in the illustration. C - 42 9 Put the waste toner pack back into the machine.
Troubleshooting and routine maintenance C Two people should put the machine into the plastic bag, and then put the machine into the original carton. F Lift the carton with two people and put it into the outer carton. Put a cushion in each of the four corners. G Close the outer carton and tape it shut. LOCK D Put the two Styrofoam pieces on top of the machine and then put the accessory box on top of the Styrofoam. C E Close the carton and tape it shut.
D Optional accessories Optional accessories 1 Turn off the machine's power switch. Then, unplug the telephone line cord from the telephone wall jack. 2 Unplug the power cord from the AC power outlet. Disconnect the interface cable from the machine. 3 Place the lower tray unit on a flat table, and then remove the protective parts. 4 Remove the paper tray from the lower tray unit. Lower tray unit (LT-27CL) See Lower tray unit (LT-27CL) on page D-1. SO-DIMM memory See SO-DIMM (Memory) on page D-3.
Optional accessories 5 Remove the protective parts and then put the paper tray back in the lower tray unit. 8 Cover the gap on the right hand side with the right-hand side cover by first inserting the hook at the back. Cover the gap on the left hand side with the left-hand side cover by first inserting the hook at the back. Close both of the side covers by putting the notch over the hook of the lower tray unit. 6 Check the two alignment pins on the lower tray unit.
Chapter D Putting paper in the lower tray unit After you have installed the lower paper tray, you can put paper in it the same way you put paper in the upper paper tray. The following SO-DIMM sizes can be installed: ■ 64 MB ■ 128 MB ■ 256 MB Improper Setup Do not put transparencies, labels or envelopes in the paper tray of the optional lower tray unit. This might cause paper jams. SO-DIMM (Memory) The memory board is installed on the main controller board inside the machine.
Optional accessories Installing additional memory 1 2 3 Unscrew the screw holding the side cover, and then slide the side cover to remove it. 4 Unscrew the screw holding the metal shield plate, and then remove the metal shield plate. 5 Unpack the SO-DIMM and hold it by the edges. Turn off the machine's power switch. Unplug first the telephone line cord from the telephone wall jack, and then unplug the power cord from the AC power outlet.
Chapter D 6 7 Hold the SO-DIMM with your fingers on the side edges and your thumb on the back edge. Align the notch on the SO-DIMM with the protrusions with the SO-DIMM slot. (Check that the locks on each side of the DIMM slot are open or facing outwards.) Press the SO-DIMM straight into the slot (press firmly). Make sure the locks on each side of the SO-DIMM click into place.
E Specifications Product description General Memory Capacity 64 MB (expandable to 576 MB) ADF (automatic document feeder) Up to 35 pages Temperature: 68°F - 86°F (20°C - 30°C) Humidity: 50% - 70% Paper: 20 lb (80 g/m2) Letter Paper Tray 250 Sheets (20 lb (80 g/m2)) Printer Type Laser Print Method Electrophotography by semiconductor laser beam scanning LCD (Liquid Crystal Display) 16 characters x 2 lines Power Source 120V AC 50/60Hz Power Consumption Copying: Average 615 W Sleep: Average 16
Chapter E Weight Without OPC belt/Toner cartridges: 76.7 lb (34.8 kg) Noise Operating: Standby: LWAd = 6.7 bels or less LWAd = 5.4 bels or less Temperature Operating: Storage: 50°F - 90.5°F (10 - 32.
Specifications Fax Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback: 33600 bps Document Size ADF Width: 5.8 to 8.5 in. (147.3 to 215.9 mm) ADF Height: 5.8 to 14 in. (147.3 to 356 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Scanning Width Max. 8.2 in. (208 mm) Printing Width Max. 8.2 in.
Chapter E Copier Color/Black Color/Black Document Size ADF Width: 5.8 to 8.5 in. (147.3 to 215.9 mm) ADF Height: 5.8 to 14 in. (147.3 to 356 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Copy Speed Color Up to 8 pages/minute (Letter/A4 paper)1 Black Up to 31 pages/minute (Letter/A4 paper)1 First Copy Approx. 20 seconds (Black) Approx.
Specifications Scanner Color/Black Color/Black TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP/Windows NT® Workstation Version 4.0) Mac OS® 9.1 - 9.2/Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP)1 Color Depth 48 bit color processing (Input) 24 bit color processing (Output) Resolution Up to 9600 x 9600 dpi (interpolated) Scanner glass: Up to 1200 x 2400 dpi (optical) ADF: Up to 1200 x 600 dpi (optical) Document Size ADF Width: 5.8 to 8.5 in. (147.3 to 215.
Chapter E Printer Emulations Brother Printing System for Windows® PCL6 BR-Script 3 (PostScript® 3™ Emulation) Printer Driver Windows® 98/98SE/Me/2000 Professional/XP/Windows NT® Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability Brother Color Driver for Mac OS® 9.1 - 9.2/Mac OS® X 10.2.4 or greater Resolution 600 x 600 dpi (Max.
Specifications Computer requirements Minimum System Requirements and Supported PC Software Functions Computer Platform & Operating System Version Windows® Operating System Supported PC PC Software Interface Functions 98, 98SE USB, Parallel, Ethernet Me USB, Parallel, Ethernet NT® Workstation 4.0 Parallel, Ethernet 2000 Professional Printing, Scanning 1, PC Fax2,4 XP Home XP Professional XP Professional x64 Edition (Download from http://solutions.brother.
Chapter E Consumable items Toner Cartridge Life Starter Toner Cartridges Black: Approx. 5,000 pages1 Yellow, Cyan and Magenta: Approx. 3,000 pages1,2 Replacement Toner Cartridges (TN-04BK, TN-04Y, TN-04C, TN-04M) Black: Approx. 10,000 pages1 Yellow, Cyan and Magenta: Approx. 6,600 pages1,2 Waste Toner Pack Life Expectancy (WT-4CL) Up to 12,000 images2 OPC Belt Life Expectancy (OP-4CL) Approx. 60,000 images by continuous printing2 Fusing Unit Life Expectancy (FP-4CL) Approx.
Specifications Network (LAN) LAN You can connect your machine to a network for the Internet FAX, Network Printing, Network Scanning and PC Fax Send. Also included is the Brother BRAdmin Professional Network Management software. Support for Windows® 98/98SE/Me/2000/XP/ Windows NT® Workstation Version 4.01 Mac OS® 9.1 - 9.2/Mac OS® X 10.2.
F Glossary ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external phone. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Glossary Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension phone A telephone on the fax number that is plugged into a separate wall jack.
Chapter F OCR (optical character recognition) The bundled ScanSoft® OmniPage® (for Windows®) and Presto!® PageManager® (for Macintosh®) software applications convert an image of text to text that you can edit. One-Touch Keys on the machine’s control panel where you can store numbers for easy dialing. You can store a second number on each key if you press Shift and the One-Touch key together. Out of Paper Reception Receives faxes into the machine’s memory when the machine is out of paper.
Glossary Standard resolution 203 x 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number. Super Fine resolution 203 x 392 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external device or answering machine to the EXT. jack of your machine.
G Index A Access codes, storing and dialing ........... 7-6 Accessories and supplies ............................ii ADF (automatic document feeder) ........ 2-10 ADF cover ........................................... C-6 Answering machine (TAD) ...................... 3-5 connecting ............................................ 3-6 Apple® Macintosh® See Software User’s Guide on the CD-ROM. Automatic fax receive ............................................ 6-1 Easy Receive ....................................
Index Distinctive Ring ....................................... 7-6 setting ring pattern ............................... 7-8 turning off ............................................. 7-8 Dual Access ............................................ 5-2 E Easy Receive .......................................... 6-5 ECM (Error Correction Mode) ................. 1-7 Envelopes ........................................2-4, 2-5 Equalization .......................................... C-20 Error messages on LCD Comm.
J N Jacks convert to RJ11 jack triplex adapter ................................... 3-3 EXT external telephone ............................. 3-5 TAD (answering machine) ................. 3-5 Jams document ............................................ C-6 paper ................................................... C-7 Networking printing See Network User’s Guide on the CD-ROM. scanning See Network User’s Guide on the CD-ROM. L One-Touch changing ...............................................
Index Print difficulties .......................................... C-11 drivers ..................................................E-6 fax from memory .................................. 6-6 from PC See Software User’s Guide on the CD-ROM. paper jams .......................................... C-7 quality .................................. 2-1, 3-9, C-16 report .................................................... 9-2 resolution .............................................E-6 specifications .................
Troubleshooting ..................................... C-1 document jam ...................................... C-6 if you are having difficulty incoming calls ................................. C-12 Network .......................................... C-15 paper handling ............................... C-14 phone line ...................................... C-20 printing ........................................... C-11 printing difficulties ........................... C-13 paper jam .............................
Press 9 0. EXIT REMOTE OPERATION Press 9 8 then for External TAD, press 1. Fax/Tel, press 2. Fax Only, press 3. CHANGE RECEIVE MODE 1 long beep — Fax messages 3 short beeps — No messages Press 9 7 1 CHECK RECEIVING STATUS 4 Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by ).
Changing Remote Access Code The cannot be changed. 1 Press Menu/Set, 2, 5, 2. 2 Enter a three-digit code using numbers 0-9, or . 3 Press Menu/Set. 4 Press Stop/Exit. Remote Commands CHANGE PAGING/FAX FORWARDING SETTING Press 9 5. then to Turn feature Off, press 1. Select Fax Forwarding, press 2. Select Paging, press 3. 2 Program Fax Forwarding Number, press 4. Enter the new fax number where you want your fax messages forwarded followed by . Select Fax Storage, press 6.
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com This machine is made for use in the USA and Canada only.
