USER’S GUIDE MFC-820CW
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-820CW Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
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For Customer Service In USA: 1-800-284-4329 (voice) 1-901-379-1215 (fax) 1-800-284-3238 (TTY service for the hearing-impaired) In Canada: 1-877-BROTHER (voice) (514) 685-4898 (fax) Service Center Locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service Center Locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One Year Limited Warranty and Replacement Service (USA only) Who is covered: This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® One Year Limited Warranty and Replacement Service (USA only) a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Table of Contents Section I 1 General General Information Using this guide .....................................................................................................2 Finding information ..........................................................................................2 Symbols used in this guide ..............................................................................2 How to access the complete User’s Guide ............................................................
Automatic Daylight Savings Time ........................................................................ 23 LCD display ......................................................................................................... 23 Setting the LCD Contrast............................................................................... 23 Setting the backlight brightness..................................................................... 24 Setting the Dim Timer for the backlight ...............................
6 Phone Services and External devices Voice operations .................................................................................................38 Tone or pulse.................................................................................................38 Operation from extension telephones............................................................38 Fax/Tel mode when the power key is on .......................................................38 Fax/Tel mode when the power key is off ..........
Setting a Remote Access Code..................................................................... 60 Using your Remote Access Code.................................................................. 60 Remote Fax commands ................................................................................ 61 Retrieving fax messages ............................................................................... 62 Changing your Fax Forwarding number ........................................................
Section IV PhotoCapture Center™ 12 Walk-Up PhotoCapture Center™ Introduction ..........................................................................................................76 PhotoCapture Center™ needs ......................................................................76 Getting started .....................................................................................................77 Entering PhotoCapture mode ........................................................................
Section VI Appendixes A Safety and Legal Safety precautions ............................................................................................... 90 To use the machine safely............................................................................. 90 Choosing a location ............................................................................................. 93 Important information...........................................................................................
D Specifications Product description ............................................................................................134 General........................................................................................................134 Print media ..................................................................................................136 Copy ............................................................................................................137 PhotoCapture Center™ ...........
Section I General General Information Loading documents and paper General setup I 2 11 20
1 General Information Using this guide 1 Thank you for buying a Brother machine! Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this guide. Finding information Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. 1 All the chapter headings and subheadings are listed in the Table of Contents.
General Information How to access the complete User’s Guide Note 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the complete User’s Guide that is on the CD-ROM.
Chapter 1 To view Documentation (For Macintosh®) a Presto!® PageManager® User’s Guide 1 Turn on your Macintosh®. Insert the Brother CD-ROM labeled Macintosh® into your CD-ROM drive. The following window will appear. b c Double-click the Documentation icon. d Click the documentation you want to read.
General Information How to access Brother Support (For Windows®) 1 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM. Click Brother Support on the main menu. The following screen will appear: To access our web site (www.brother.com), click Brother Home Page.
Chapter 1 Control panel overview 1 9 10.10.2006 Fax 20:45 04 1 1 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone. 2 Fax keys Fax Preview Lets you preview incoming faxes on the LCD. Redial/Pause Redials any of the last 30 numbers you called. It also puts a pause in QuickDial numbers.
General Information 1 9 8 7 10.10.2006 Fax 20:45 04 Memory 4 5 Menu keys: Volume keys d c In Fax mode, you can press these keys to adjust the ring volume. a Search/Speed Dial Lets you look up numbers that are stored in the dialing memory. It also lets you dial stored numbers by pressing a two-digit number. d or c Press to scroll backward or forward to a menu selection. a or b Press to scroll through the menus and options.
Chapter 1 LCD display screen 1 b The LCD shows the current machine status when the machine is idle. 10.10.2006 Fax 04 2 3 4 General Setup Fax LAN Print Reports Initial Setup Select & Press c d Memory 2 1 MENU 1 20:48 3 4 e f Fax in the machine’s memory Shows how many received faxes are in the memory. Memory Status Lets you see the available memory in the machine. Max OK Press a or b to choose 30 Secs. OK Press OK.
General Information About fax machines Custom features Do you have Voice Mail on the phone line? 1 1 1 If you have Voice Mail on the phone line where you will install your new machine, there is a strong possibility that Voice Mail and the machine may conflict with each other while receiving incoming calls.
Chapter 1 Note When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered. ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature.
2 Loading documents and paper Loading documents 2 You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF 2 The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 20 lb (80 g/m2) paper and always fan the pages before putting them in the ADF. Recommended environment Temperature: 68 to 86° F (20 to 30° C) Humidity: 50% to 70% Paper: 20 lb LTR (80 g/m2 A4) Document Sizes Supported Length: 5.8 to14 in.
Chapter 2 How to load documents Note To use the scanner glass, the ADF must be empty. a 2 Scanning area 2 The scanning area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper. Lift the document cover. 3 4 1 2 b Using the document guidelines on the left, center the document face down on the scanner glass. Usage Document Top (1) Size Bottom (2) Left (3) Right (4) Fax Letter 0.12 in. (3 mm) 0.16 in. (4 mm) A4 0.12 in.
Loading documents and paper About paper 2 The print quality can be affected by the type of paper you use in the machine. Handling and using special paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side.
Chapter 2 Paper type and size for each operation Paper Type Cut Paper Cards Envelopes Paper Size Usage Fax Copy Photo Capture Printer Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (216 × 356 mm) Yes Yes – Yes Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – – Yes A5 5.8 × 8.3 in. (148 × 210 mm) – Yes – Yes A6 4.1 × 5.8 in.
Loading documents and paper Paper weight, thickness and capacity 2 Paper Type Weight Thickness Cut Paper 17 to 32 lb (64 to 120 0.003 to 0.006 in. (0.08 to 0.15 mm) 100 1 Plain Paper No. of sheets g/m2) Inkjet Paper 2 17 to 53 lb (64 to 200 0.003 to 0.01 in. (0.08 to 0.25 mm) 20 Up to 0.01 in. (Up to 0.25 mm) 20 Up to 0.01 in. (Up to 0.28 mm) 20 Up to 0.006 in. (Up to 0.15 mm) 30 Up to 0.01 in. (Up to 0.
Chapter 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. If you set the Borderless feature to on, no unprintable areas will be shown. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.47 in. (12 mm) 0.94 in. (24 mm) 0.12 in. (3 mm) 0.12 in.
Loading documents and paper c Loading paper, envelopes and post cards Pull out the paper support (1) and unfold the paper support flap (2). 2 1 Loading paper or other media a 2 2 Pull the paper tray completely out of the machine and remove the output paper tray (1). 2 Note Use the paper support flap for Letter, Legal and A4 paper. d Fan the stack of paper well to avoid paper jams and mis-feeds. 1 b Press and slide the paper side guide (1) to fit the paper width.
Chapter 2 e Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray and below the maximum paper mark (1). Make sure the paper side guides touch the sides of the paper. 1 Loading envelopes 2 Use envelopes that weigh from 20 to 25 lb (75 to 95 g/m2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first.
Loading documents and paper How to load envelopes a 2 c Before loading, press the corners and sides of the envelopes to make them as flat as possible. Adjust the size and margin in your application. 2 Note If the envelopes are ‘double-feeding,’ put one envelope in the paper tray at a time. How to load post cards a b Raise the paper stop (1) and put the post cards (2) into the paper tray. Slide the paper side guide (3) to fit the width of the post cards.
3 General setup Turning the machine on and off 3 c Press a or b to choose On/Off Setting. Press OK. d Press a or b to choose Fax Receive:On (or Fax Receive:Off). Press OK. e Press Stop/Exit. 3 When the machine is idle, you can turn it on and off by pressing the On/Off key. Note If you have connected an external telephone or TAD, it is always available. Turning the machine off a Fax Receive: — Off No machine operations will be available.
General setup Mode Timer Setting the Mode Timer The machine has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the amount of time the machine takes after the last Copy, Scan or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. 3 3 Paper settings 3 Setting the Paper Type 3 To get the best print quality, set the machine for the type of paper you are using. 3 a b Press Menu.
Chapter 3 d e Setting the Beeper Volume Press a or b to choose Letter, Legal, A4, A5 or 4"x6". Press OK. You can change the beeper volume. The factory setting is Low. When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. Press Stop/Exit. Volume Settings Setting the Ring Volume 3 3 You can turn the ring to Off or you can choose the ring volume level. This setting will stay until you change it again. a Press d or c .
General setup You can also adjust the speaker volume by pressing Hook. LCD display a Press Hook. Setting the LCD Contrast b Press d or c . This setting will stay until you change it again. c Press Hook. You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time.
Chapter 3 Setting the backlight brightness Setting the Off Timer 3 You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting. a b Press Menu. c Press a or b to choose LCD Settings. Press OK. d Press a or b to choose Backlight. Press OK. e Press a or b to choose Light, Med or Dark. Press OK. f Press Stop/Exit. Press a or b to choose General Setup. Press OK.
Section II Fax 26 Receiving a Fax 34 Phone Services and External devices 38 Quick-Dial Numbers and Dialing Options 48 Advanced Fax Operation (Black & White only) 55 Printing Reports 63 Polling 65 Sending a fax II
4 Sending a fax Entering Fax mode When the machine is idle the date and time appear on the LCD. When you want to send a fax, or change fax send or receive settings, press the green. (Fax) key to illuminate it in 4 Overseas Mode (See page 31.) 4 Scan Size (See page 27.) Set New Default (See page 31.) Factory Reset (See page 32.) When the option you want is highlighted, press OK.
Sending a fax Faxing from the scanner glass 4 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for color faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. a Press b Load your document face down on the scanner glass. (Fax). c Enter the fax number using the dial pad, Speed-Dial or Search. d Press Black Start or Color Start.
Chapter 4 Broadcasting (Black & White only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. 4 • Enter the long dialing sequence numbers as you would normally, but remember that each and Speed-Dial number counts as one number, so the number of locations you can store becomes limited.
Sending a fax Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission. a 4 If your document is very light or very dark, you may want to change the contrast. Use Light to send a light document. 4 Use Dark to send a dark document. a Press b Press a or b to choose Contrast. Press OK.
Chapter 4 Note Note You can choose four different resolution settings for black & white faxes and two for color. If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start to send the scanned pages. Black & White Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution.
Sending a fax Overseas Mode 4 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. Delayed Batch Transmission (Black & White only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
Chapter 4 Restoring all the settings to factory settings Sending a fax manually 4 You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again. Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. a Press b c Load your document. d Dial the fax number you want to call. If you pressed Hook, dial using the machine's dial pad.
Sending a fax Out of Memory message 4 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. 4 Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time.
5 Receiving a Fax 5 Basic Receiving Operations 5 Choosing the Receive Mode 5 There are four different receive modes for your machine. You can choose the mode that best suits your needs. LCD How it works When to use it Fax Only The machine automatically answers every call as a fax. For dedicated fax lines. The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax.
Receiving a Fax Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the ring delay setting of 4. (See Operation from extension telephones on page 38 and Easy Receive on page 36.) a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Receive. Press OK.
Chapter 5 Easy Receive If Easy Receive is On: 5 5 The machine receives fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another telephone wall jack, just replace the handset and your machine will do the rest.
Receiving a Fax Receiving a fax at the end of a conversation 5 At the end of a conversation on an external phone you can ask the other party to fax you information before you both hang up. a Ask the other party to put the document in their machine and to press the Start or Send key. b When you hear the other machine's CNG tones (beeps), press Black Start or Color Start. c d 5 Press 2 to receive a fax. Replace the handset of the external phone.
6 Phone Services and External devices Voice operations 6 Voice calls can be made either with an extension or external telephone. Tone or pulse 6 If you are at an extension phone, you'll need to lift the handset during the F/T Ring Time and then press # 5 1 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l 5 1. 6 If you answer a fax call on an extension or an external telephone connected to the EXT.
Phone Services and External devices Phone line services 6 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. • If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom features on your telephone line, it may affect the way your machine works. (See Custom features on page 9 and If you are having difficulty with your machine on page 106.
Chapter 6 Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you.
Phone Services and External devices f Press Stop/Exit. Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the Receive Mode on page 34.) Caller ID 6 The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.
Chapter 6 Viewing Caller ID List Caller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. a b c Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Caller ID. Press OK. e Press a or b to choose Display#. Press OK.
Phone Services and External devices Connecting an external device to your machine 6 Connecting an external or extension telephone 6 You can connect a separate telephone (or telephone answering device) directly to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. The TAD must answer within four rings (the recommended setting is two rings).
Chapter 6 f Improper Setup Unless you are using Distinctive Ring, the TAD must be connected to the EXT jack of the machine. Recording outgoing message (OGM) on an external TAD 1 TAD When the TAD answers a call, the LCD shows Telephone. Connections The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).
Phone Services and External devices Special line considerations Roll over phone lines 6 6 A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’ to the next available phone line in a preset order.
Chapter 6 d If you are installing the machine to work with a PBX Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine. 1 It is not guaranteed that the unit will work properly under all circumstances with a PBX. Report any cases of problems first to the company that handles your PBX.
Phone Services and External devices Changing the remote codes 6 The preset Fax Receive Code is l 5 1. The preset Telephone Answer Code is # 5 1. If you want to, you can replace them with your own codes. a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Remote Codes. Press OK. e Press a or b to choose On (or Off). Press OK. f Enter the new Fax Receive Code. Press OK. g Enter the new Telephone Answer Code. Press OK. h Press Stop/Exit.
7 Quick-Dial Numbers and Dialing Options Dialing Options Manual dialing Note 7 You can dial in any of the following ways. 7 Press all of the digits of the fax number. 7 If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location. Search by Alphabetical Order 7 You can search for names you have stored in the Speed-Dial memory. a Press Search/Speed Dial.
Quick-Dial Numbers and Dialing Options Search by Numerical Order 7 You can use the Speed-Dial location to search for names and numbers you have stored in Speed-Dial memories. a b (Fax). Press a or b to choose Numerical Order. Press OK. Redial/Pause only works if you dialed from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial once after five minutes. a b Press Redial/Pause.
Chapter 7 Caller ID history 7 This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 41.) Press b Press a or b to choose Caller ID hist.. Press OK. Note If you lose electrical power, the Quick-Dial numbers that are in the memory will not be lost. (Fax). c Press a or b to choose the number you want to call. Press OK. d Do one of the following: To send a fax, press a or b to choose Send a fax. Press OK.
Quick-Dial Numbers and Dialing Options g Enter the fax or telephone number (up to 20 digits). Press OK. h Do one of the following: Enter the second fax or telephone number (up to 20 digits). Press OK. If you do not want to store a second number, press OK. i Do one of the following: To store another Speed-Dial number, go to step e. To finish the setting, press Stop/Exit. Storing Speed-Dial numbers from Outgoing Calls You can also store Speed-Dial numbers from the Outgoing Call history.
Chapter 7 g Press OK to confirm the fax or telephone number. h Do one of the following: Enter the second fax or telephone number (up to 20 digits). Press OK. If you do not want to store a second number, press OK. i • If you want to erase the whole name or whole number, press Clear when the cursor is under the first character. The characters above and to the right of the cursor will be deleted. g Do one of the following: Enter the name (up to 15 characters) using the dial pad. Press OK.
Quick-Dial Numbers and Dialing Options b Press a or b to choose Fax. Press OK. c Press a or b to choose Set Quick-Dial. Press OK. d e f g Changing Group name a b Press Menu. Press a or b to choose Setup Groups. Press OK. c Press a or b to choose Set Quick-Dial. Press OK. Press a or b to choose Group 1, Group 2, Group 3, Group 4, Group 5 or Group 6 for the Group name where you will store the fax numbers. Press OK. d Press a or b to choose Setup Groups. Press OK.
Chapter 7 c Press a or b to choose Set Quick-Dial. Press OK. Access codes and credit card numbers d Press a or b to choose Setup Groups. Press OK. e Press a or b to choose the Group you want to delete. Press OK. f Press a or b to choose Delete. Press OK. Then, confirm the Delete by pressing 1. g Press a or b to choose Complete. Press OK. Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination.
8 Advanced Fax Operation (Black & White only) You can only use one advanced fax operation at a time: f Enter the forwarding number (up to 20 digits). Press OK. g Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. Fax Forwarding Paging Fax Storage Fax Preview PC Fax Receive Note Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, an LCD question will appear.
Chapter 8 c Press a or b to choose Advanced Fax Operation. Press OK. Fax Storage 8 d Press a or b to choose Fwd/Page/Store. Press OK. If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. e Press a or b to choose Paging. Press OK. If you have set Fax Storage, a backup copy will automatically be printed at the machine.
Advanced Fax Operation (Black & White only) Fax Preview 8 If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. You can continue all operations. Setting Fax Preview a b c d b Press a or b to choose the fax you want to see. Press OK. Note If your fax is large there may be a delay before it is displayed on the LCD. c 8 Press Menu. Press Stop/Exit.
Chapter 8 How to print all faxes in the list a b 8 f Press a or b to choose or the PC you want to receive. Press OK. g Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. h Press Stop/Exit. Press Fax Preview. Press a or b to choose Print All. Press OK. PC Fax Receive 8 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.
Advanced Fax Operation (Black & White only) d Press a or b to choose Fwd/Page/Store. Press OK. Changing Advanced Fax Operation e Press a or b to choose PC Fax Receive. Press OK. f If received faxes are left in your machine's memory when you change the Advanced Fax Operation, the LCD will ask you one of the following questions: Press a or b to choose Change. Press OK. g Press a or b to choose or the PC you want to receive. Press OK.
Chapter 8 Remote Retrieval f Note You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).
Advanced Fax Operation (Black & White only) Remote Fax commands 8 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding, Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages.
Chapter 8 Retrieving fax messages You can call your machine from any touch tone phone and have your fax messages sent to a machine. a b c d Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages. When you hear two short beeps, press 9 6 2. Wait for the long beep, enter the number of the remote fax machine you want your fax messages sent to using the dial pad, then enter # # (up to 20 digits).
9 Printing Reports Fax reports 9 Use the Menu key to set up the Transmission Verification Report and Journal Period. Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.
Chapter 9 f Enter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) g Press Stop/Exit. Reports 9 The following reports are available: Transmission Prints a Transmission Verification Report for your last transmission. Help List A help list about how to quickly program your machine. Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in numerical order. Fax Journal Lists information about the last incoming and outgoing faxes.
10 Polling 10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive Polling receive you call another fax machine to receive a fax. a Press b Press a or b to choose Polling RX. Press OK.
Chapter 10 Polled transmit (Black & White only) 10 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking job status or canceling a scheduled job on page 32.) Set up for polled transmit a Press b c Load your document. d Press a or b to choose On (or Off). Press OK.
Section III Copy Making copies III 68
11 Making copies How to copy 11 Factory Reset (See page 73.) 11 When the option you want is highlighted, press OK. Entering Copy mode 11 Note When you want to make a copy, press The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Setting the Mode Timer on page 21.) (Copy) to illuminate it in green.
Making copies c d Enter the number of copies you want. You can change the copy settings temporarily for the next copy. e These settings are temporary, and the machine returns to its default settings 60 seconds after copying, unless you have set the Mode Timer to 30 seconds or less. (See Setting the Mode Timer on page 21.) Press a or b to choose Fast, Normal or Best. Press OK. f If you do not want to change additional settings, press Black Start or Color Start.
Chapter 11 Setting Paper Size 142% A5iA4 186% 4"x6"iLTR If copying on paper other than Letter size, you will need to change the paper size setting. 198% 4"x6"iA4 200% You can copy only on Letter, Legal, A4, A5 or Photo Card [4 in. (W) × 6 in. (H) or 10 cm (W) × 15 cm (H)]paper. Custom(25-400%) f If you do not want to change additional settings, press Black Start or Color Start. Note Page Layout Options are not available with Enlarge/Reduce. Setting Paper Type a Press b c d Load your document.
Making copies Adjusting Contrast If you want to change additional settings, press a or b to choose Exit. Press OK. If you do not want to change additional settings, press Black Start or Color Start. 11 You can adjust the copy contrast to help an image look sharper and more vivid. a Press b c d Load your document. e Press c to increase the contrast or press d to decrease the contrast. Press OK. f (Copy). Sorting copies using the ADF Enter the number of copies you want.
Chapter 11 Making N in 1 copies or a poster (page layout) h Place the next page on the scanner glass. Press OK. Repeat steps g and h for each page of the layout. i After all the pages have been scanned, press 2 to finish. 11 You can reduce the number of pages for copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, which lets you save paper. You can also make a poster.
Making copies Setting your changes as new default 11 You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by setting them the default settings. These settings will stay until you change them again. a Press b Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change.
Chapter 11 Legal limitations 11 Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Section IV PhotoCapture Center™ Walk-Up PhotoCapture Center™ 76 IV
12 Walk-Up PhotoCapture Center™ Introduction 12 Even if your machine is not connected to your computer, you can print photos directly from digital camera media. Your Brother machine includes media drives (slots) for use with popular digital camera media: CompactFlash®, SmartMedia®, Memory Stick® Memory Stick Pro™, SecureDigital™, MultiMediaCard™ and xD-Picture Card™.
Walk-Up PhotoCapture Center™ Your machine is designed to read media cards that have been formatted by a digital camera. When a digital camera formats a media card it creates a special folder into which it copies image data. If you need to modify the image data stored on a media card with your PC, we recommend that you do not modify the folder structure created by the digital camera.
Chapter 12 Print Images CAUTION DO NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card. View Photo(s) (PhotoCapture) key to illuminate it in green and display the PhotoCapture options on the LCD. PHOTO View Photo(s) Print Index Print All Photos Print Photos Select & Press View Photo(s) (See page 78.) Print Index (See page page 79.
Walk-Up PhotoCapture Center™ Print Index (Thumbnails) 12 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). Print All Photos You can print all the photos on your media card. a Make sure you have put the media card in the proper slot. Press The PhotoCapture Center™ does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line).
Chapter 12 e Repeat step d until you have entered all the image numbers that you want to print. DPOF printing Note Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. You can enter all the numbers at one time by using the l key for a comma or the # key for a hyphen.
Walk-Up PhotoCapture Center™ Changing print settings 12 You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 180 seconds after printing, unless you have set the Mode Timer to 2 minutes or less. (See Setting the Mode Timer on page 21.) Note You can save the print settings you use most often by setting them as default. (See Setting your changes as new default on page 84.
Chapter 12 Print Quality a b c 12 Press a or b to choose Print Quality. Press OK. If you do not want to change additional settings, press Color Start to print. Adjusting Brightness Press a or b to choose Normal or Photo. Press OK. a Press a or b to choose Brightness. Press OK. b Press d to make a darker copy or press c to make a lighter copy. Press OK. c If you do not want to change additional settings, press Color Start to print.
Walk-Up PhotoCapture Center™ If you do not want to customize, press d or c to choose Off. Press OK and then go to step f. c Press a or b to choose White Balance, Sharpness or Color Density. Press OK. d Press d or c to adjust the degree of the setting. Press OK. e Do one of the following: If you want to customize other color enhancement, press a or b to choose other option. If you want to change other settings, press a or b to choose Exit, and then press OK.
Chapter 12 Setting your changes as new default Scan to Card 12 Entering Scan mode You can save the print settings you use most often by setting them the default settings. These settings will stay until you change them again. a Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. b After changing the last setting, press a or b to choose Set New Default. Press OK. c d When you want to scan to card, press (Scan) to illuminate it in green.
Walk-Up PhotoCapture Center™ How to scan to card 12 You can scan black & white and color documents into a media card. Black & white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. For color documents the factory setting is 150 dpi Color and the default file format is PDF. For Black & White documents the factory setting is 200x100 dpi B/W and the default file format is TIFF.
Chapter 12 Understanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center™, you can easily identify and troubleshoot any problems. When an error message appears on the LCD, the machine will beep to get your attention. Media Error This message will appear if you put in a media card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the media card.
Section V Software Software and Network features V 88
13 Software and Network features The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, Printing and Scanning). Printing (For Windows®, see Chapter 1 in the Software User’s Guide on the CD-ROM.) (For Macintosh®, see Chapter 8 in the Software User’s Guide on the CD-ROM.) Scanning (For Windows®, see Chapter 2 in the Software User’s Guide on the CD-ROM.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 90 99 120 134 145
A Safety and Legal Safety precautions To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory you need to print them or save them before you turn off the power and unplug the machine for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 37.
Safety and Legal DO NOT put your hands on the edge of the machine under the scanner cover to prevent injuries. DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location. • This product must be installed near an AC power outlet that is easily accessible. In case of an emergency, you must unplug the power cord from the AC power outlet to shut off the power completely.
Safety and Legal Choosing a location A Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard, AC power outlet. Choose a location where the temperature remains between 50° F and 95° F (10° and 35° C). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on carpet. • DO NOT put the machine near heaters, air conditioners, water, chemicals, or refrigerators.
Important information Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning inside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water. 6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
Safety and Legal If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. If the product has been dropped or the cabinet has been damaged. If the product exhibits a distinct change in performance, indicating a need for service.
The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.
Safety and Legal Federal Communications Commission (FCC) Declaration of Conformity (USA only) Responsible Brother International Party: Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-820CW comply with Part 15 of the FCC Rules.
International ENERGY STAR® Compliance Statement SmartMedia is a registered trademark of Toshiba Corporation. A CompactFlash is a registered trademark of SanDisk Corporation. The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energyefficient office equipment. Memory Stick is a registered trademark of Sony Corporation. SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and Toshiba Corporation.
B Troubleshooting and Routine Maintenance B Troubleshooting B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the problem and shows an error message. The most common error messages are shown below. You can correct most problems by yourself.
Error Message Cause Action High Temperature The print head is too warm. Allow the machine to cool down. Ink Empty One or more of the ink cartridges Replace the ink cartridges. (See Replacing is empty. The machine will stop all an ink cartridge on page 117.) print operations. While memory is available, black and white faxes will be stored in the memory. If a sending machine has a color fax, the machine's ‘handshake’ will ask that the fax be sent as black and white.
Troubleshooting and Routine Maintenance Error Message Cause Action Out of Memory The machine's memory is full. Fax sending or copy operation in process Do one of the following: Press Stop/Exit and wait until the other operations in progress finish and then try again. Clear the data in the memory. To gain extra memory, you can turn off Advanced Fax Operation. (See Turning off Advanced Fax Operation on page 59.) Print the faxes that are in the memory.
Transferring your faxes or Fax Journal report f Do one of the following: If the LCD shows No Data, there are no faxes left in the machine's memory. Press Stop/Exit. Enter the fax number to which faxes will be forwarded. g Press Black Start. B If the LCD shows: Unable to Change, Unable to Clean, Unable to Initialize, Unable to Print, Unable to Scan or Machine Error XX after you disconnect and reconnect your machine, we recommend transferring your faxes to another fax machine or to your PC.
Troubleshooting and Routine Maintenance c Press a or b to choose Service. Press OK. Document is jammed inside the ADF unit d Press a or b to choose Data Transfer. Press OK. a Take out any paper from the ADF that is not jammed. e Press a or b to choose Report Trans.. Press OK. b c Lift the document cover. d e Close the document cover. f Enter the fax number to which Fax Journal report will be forwarded. g Press Black Start. Document jam B Pull the jammed document out to the left.
Printer jam or paper jam B c Take out the jammed paper depending on where it is jammed in the machine. Paper is jammed inside the machine a Open the Jam Clear Cover (1). Pull the jammed paper out of the machine. Lift the scanner cover (1) from the righthand side of the machine until it locks securely into the open position. Remove any jammed paper from inside the machine.
Troubleshooting and Routine Maintenance Paper is jammed inside the paper tray a B Pull the paper tray (1) out of the machine. 1 b Pull out the jammed paper (1) to remove it. 1 c Reset the machine by lifting the scanner cover from the right hand side of the machine and then close it.
If you are having difficulty with your machine If you think there is a problem with the way your faxes look, make a copy first. If the copy looks good, the problem is probably not your machine. Check the chart below and follow the troubleshooting tips. The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. Printing Difficulty Suggestions No printout Check the interface cable or wireless connection on both the machine and your computer.
Troubleshooting and Routine Maintenance Printing (Continued) Difficulty Suggestions Smudged stain at the top center of the printed page. Make sure the paper is not too thick or curled. (See About paper on page 13.) Printing appears dirty or ink seems to run. Make sure you are using the proper types of paper. (See About paper on page 13.) Don't handle the paper until the ink is dry. Stains appear on the reverse side or at the bottom of the page. Make sure the printer platen is not dirty with ink.
Phone Line or Connections Difficulty Dialing does not work. (No dial tone) Suggestions Check that the machine is plugged in and that the On/Off key is on. Check all line cord connection. Change Tone/Pulse setting. (See Quick Setup Guide.) Send a manual fax by lifting the handset of the external phone and dialling the number. Wait to hear fax receiving tone before pressing Black Start or Color Start. The machine does not answer when called.
Troubleshooting and Routine Maintenance Handling Incoming Calls Difficulty Suggestions The machine ‘Hears’ a voice as a CNG Tone. If Easy Receive is set to on, your machine is more sensitive to sounds. It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones. Deactivate the machine by pressing Stop/Exit. Try avoiding this problem by turning Easy Receive to off. (See Easy Receive on page 36.) Sending a Fax Call to the machine.
PhotoCapture Center™ Difficulties Difficulty Suggestions Removable Disk does not work properly. 1 Have you installed the Windows® 2000 update? If not, do the following: 1) Unplug the USB cable. 2) Install the Windows® 2000 update, and see the Quick Setup Guide. After the installation the PC will be automatically restarted. 3) Wait about 1 minute after you restart the PC, and then connect the USB cable. Cannot access Removable Disk from Desktop icon. 2 Take out the media card and put it back in again.
Troubleshooting and Routine Maintenance Network Difficulties (Continued) Difficulty Suggestions Your computer cannot find your machine. Firewall setting on you PC may be rejecting the necessary network connection. For detail, see the instruction above. Re-select your machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
Improving print quality Cleaning the print head To ensure the good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only, three colors at a time (Cyan/Yellow/Magenta), or all four colors at once. Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
Troubleshooting and Routine Maintenance i After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged color. After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge.
Checking the ink volume b B Although an ink volume icon appears on the LCD, you can use the Ink key to see a large graph showing the ink that is left in each cartridge. a b Press Ink. c Press Stop/Exit. Take out all the ink cartridges and install the yellow protective parts. (See Replacing an ink cartridge on page 117.) When installing the yellow protective parts, make sure they clip into place as shown in the diagram. Press a or b to choose Ink Volume. Press OK. The LCD shows the ink volume.
Troubleshooting and Routine Maintenance c Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. h Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’ machine.
c Remove anything that is stuck inside the paper tray. d Wipe the paper tray with a soft cloth to remove dust. Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine. e Put the paper tray firmly back in the machine. DO NOT use cleaning materials that contain ammonia.
Troubleshooting and Routine Maintenance Cleaning the printer platen WARNING DO NOT touch the paper feed star wheels (1) or encoder film (2). B Cleaning the Paper Pick-up Roller B a Unplug the machine from the AC power outlet and remove the Jam Clear Cover. b Clean the Paper Pick-up Roller with isopropyl alcohol on a Q-tip (cotton swab). c d Re-insert the Jam Clear Cover. 2 3 1 a Be sure to unplug the machine from the AC power outlet before cleaning the printer platen (3).
Even though the machine tells you that an ink cartridge is empty, there will be a small amount of ink left in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly. a b Lift the scanner cover from the righthand side of the machine until it locks securely into the open position. If one or more ink cartridges are empty, for example Black, the LCD shows Ink Empty Black and Replace Ink.
Troubleshooting and Routine Maintenance f g Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. If you replaced an ink cartridge Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. (For example, Did You Change Black?) For each new cartridge you installed, press 1 (Yes) to automatically reset the ink dot counter for that color.
C Menu and Features On-screen programming Menu keys C Access the main menu. Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) C Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 21 Sets the type of paper in the paper tray. 21 Sets the size of the paper in the paper tray. 21 Adjusts the ring volume.
Level1 Level2 Level3 Options Descriptions Page General Setup LCD Settings LCD Contrast Light Adjusts the contrast of the LCD. 23 You can adjust the brightness of the LCD backlight. 24 You can set how long the LCD backlight stays on after the last key press. 24 You can set how long the LCD stays on for after the last key press. 24 Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 35 Sets the pseudo/doublering time in Fax/Tel mode.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Set Quick-Dial Speed-Dial — Stores Speed-Dial numbers, so you can dial by pressing only a few keys (and Start). 50 Setup Groups — Sets up a Group number for Broadcasting. 52 Transmission On Initial setup for Transmission Verification Report and Fax Journal Report.
Level1 Level2 Level3 Options Descriptions Page LAN TCP/IP(Wired) BOOT Method Auto* Chooses the BOOT method that best suits your needs. See Network User's Guide on the CDROM Static RARP BOOTP DHCP IP Address [000-255]. Enter the IP address. [000-255]. [000-255]. [000-255] Subnet Mask [000-255]. Enter the Subnet mask. [000-255]. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRN_XXXXXX Enter the Node name.
Menu and Features Level1 Level2 Level3 Options Descriptions Page LAN TCP/IP(WLAN) Subnet Mask [000-255]. Enter the Subnet mask. (Continued) (Continued) See Network User's Guide on the CDROM [000-255]. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRW_XXXXXX Enter the Node name. WINS Config Auto* Chooses the WINS configuration mode. Static WINS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.
Level1 Level2 Level3 Options Descriptions Page LAN WLAN Status Status — You can see the current wireless network status. Signal — You can see the current wireless network signal strength. SSID — You can see the current SSID. See Network User's Guide on the CDROM Comm.Mode — You can see the current Communication Mode. Security Mode — You can see the current wireless network security settings. Wired LAN Auto* Chooses the Ethernet link mode. (Continued) Setup Misc.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Initial Setup Dial Tone — Detection You can shorten the dial tone detect pause. 111 Local Language — English* Allows you to change the LCD language for your country. See Quick Setup Guide (Continued) No Detection* (Canada only) French The factory settings are shown in Bold with an asterisk. PhotoCapture ( ) C Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings table below.
Option1 Option3 Option4 Descriptions Page Brightness — — Adjusts the brightness. 82 Contrast — — Adjusts the contrast. 82 White Balance Adjusts the hue of the white areas. 82 Sharpness Enhances the detail of the image. Color Density Adjusts the total amount of color in the image. True2Life Option2 On Off* Cropping On* — — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.
Menu and Features Copy ( ) C Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 69 You can choose the enlargement or reduction ratio for your type of document. 69 Choose the paper type that matches the paper in the tray. 70 Choose the paper size that matches the paper in the tray.
Level1 Level2 Level3 Descriptions Page Color Adjust Red — Options Adjusts the amount of Red in copies. 71 Green — Adjusts the amount of Green in copies. Blue — Adjusts the amount of Blue in copies. Stack/Sort — — Stack* Page Layout — — Off(1 in 1)* Sort 2 in 1 (P) You can choose to stack or sort multiple copies. 71 You can make N in 1 or Poster copies. 72 You can save your copy settings. 73 You can restore all the settings to factory settings.
Menu and Features Fax ( ) C Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 29 Changes the lightness or darkness of faxes you send. 29 You can dial by pressing only a few keys (and Start). 48 Fine S.
Level1 Level2 Level3 Options Descriptions Page Scan Size — — A4 Adjust the scan area of the scanner glass to the size of the document. 27 You can save your fax settings. 31 You can restore all the settings to factory settings. 32 Letter* Set New Default — — Yes No Factory Reset — — Yes No The factory settings are shown in Bold with an asterisk.
Menu and Features Entering Text C Special characters and symbols C Press l, # or 0, repeatedly until you see the special character or symbol you want. When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. Press l for (space) ! " # $ % & ' ( ) l +,-.
D Specifications Product description D General D Memory Capacity 16 MB ADF (automatic document feeder) Up to 10 pages Temperature: 68° F - 86° F (20° C - 30° C) Humidity: 50% - 70% Paper: [20 lb (80 g/m2)] A4Letter size Paper Tray 100 Sheets [20 lb (80 g/m2)] Printer Type Ink Jet Print Method Piezo with 74 × 5 nozzles LCD (liquid crystal display) 2.5 in. (63.
Specifications Dimensions 14.8 inch (375 mm) 6.5 inch (165 mm) 6.9 inch (174 mm) 14.2 inch (361 mm) 14.7 inch (373 mm) 17.9 inch (455 mm) 15.8 inch (402 mm) 13.7 inch (347 mm) 12.7 inch (322 mm) 13.6 inch (345 mm) Weight 13.2 lb (6 kg) Noise Operating: 42.
Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal 3, Executive, A4, A5, A6, JIS_B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo card, Index card and Post card 4. For more details, see Paper weight, thickness and capacity on page 15. Maximum paper tray capacity: Approx.
Specifications Copy D Color/Monochrome Yes/Yes Document Size ADF Width: 5.8 in. to 8.5 in. (147 mm to 216 mm) ADF Height: 5.8 in. to 14 in. (147 mm to 356 mm) Scanner Glass Width: Max. 8.5 in. (216 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Copy Width: Max. 8.26 in.
PhotoCapture Center™ Available Media D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.) SmartMedia® (3.
Specifications Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size ADF Width: 5.8 in. to 8.5 in. (147 mm to 216 mm) ADF Height: 5.8 in. to 14 in. (147 mm to 356 mm) Scanner Glass Width: Max. 8.5 in. (216 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Scanning Width 8.2 in. (208 mm) Printing Width 8.03 in.
Scanner D Color/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP 1/XP Professional x64 Edition 1 3) Mac OS® 9.1-9.2/Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP 1) Color Depth 36 bit color Processing (Input) 24 bit color Processing (Output) Resolution Up to 19200 × 19200 dpi (interpolated) 2 Up to 600 × 2400 dpi (optical) Scanning Speed Color: up to 5.58 sec. Black: up to 3.54 sec. (Letter size at 100 × 100 dpi) Document Size ADF Width: 5.8 in.
Specifications Printer Printer Driver D Windows® 98/98SE/Me/2000 Professional / XP 1 and XP Professional x 64 Edition 1 6 driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver For Mac OS® 9.1-9.2/Mac OS® X 10.2.4 or greater Resolution Up to 1200 × 6000 dpi 2 1200 × 1200 dpi 600 × 600 dpi 600 × 150 dpi Print Speed Up to 20 pages/minute (Black) 3 Up to 15 pages/minute (Color) 3 Printing Width 8.03 in. [8.5 in.
Computer requirements 142 D
Specifications Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.
Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send and PC Fax Receive (Windows® only). Also included is Brother BRAdmin Professional Network Management software. Support for Windows® 98/98SE/Me/2000/XP Mac OS® 9.1 - 9.2, Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension phone A telephone using the same line as your fax but plugged into a separate wall jack.
Glossary Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Paging This feature enables your machine to call your pager when a fax is received into its memory. The machine will also page for voice messages. Pause Allows you to place a 3.5 second delay in the dialing sequence stored on SpeedDial numbers.
Super Fine resolution 392 × 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external device or answering machine to the EXT. jack of your machine. Telephone Answer Code (For Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension phone by pressing this code (# 5 1). Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings.
F Index A Access codes, storing and dialing ............54 Accessories and supplies ......................... iii ADF (automatic document feeder) .... 11, 26 ADF cover ..............................................103 Answering machine (TAD) .......................43 connecting ............................................44 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive ............................................
Comm. Error .........................................99 Ink Empty ............................................100 Near Empty .........................................100 No Paper Fed ......................................100 Not Registered ......................................48 Out of Memory ....................................101 while scanning a document ................73 Unable to Change ...............................101 Unable to Clean ..................................101 Unable to Init. ..........
TAD (answering machine) .................43 Jams document ............................................103 paper ...................................................103 L LCD (liquid crystal display) ....................120 Brightness .............................................24 Contrast ................................................23 Dim Timer .............................................24 Help List ................................................64 Off Timer .........................................
improving quality .................................112 paper jams ..........................................104 report .....................................................64 resolution ............................................141 specifications ......................................141 Programming your machine ...................120 Q Quick-Dial Access codes and credit card numbers setting up ...........................................54 Broadcasting .........................................
print quality .........................................112 True2Life® PhotoCapture Center™ ........................82 Two-line phone system ............................45 V Volume, setting beeper ...................................................22 ring ........................................................22 speaker .................................................22 W Warranties ................................................. iv Canada .................................................
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
