OWNER’S MANUAL ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, MFC-730 ,,, ,,, MFC-740 ,,, ,,, ,,, ,,, ,,, ®
Legal and safety requirements Telecommunication Authorities (P.T.T.s) require that this product is manufactured specifically for the country into which it is originally imported for sale by Brother. Brother advises that this product may not function correctly and does not offer any warranty should this product be used on any other public exchange equipment other than that of the original country of sale.
REQUEST TO INSTALL SOCKETS This equipment needs to be connected to a new-style modular telephone socket. If your telephone line does not have such a socket, your local Telephone Area Sales Office can fit one for you. If you have extensions that need re-wiring, your Telephone Area Sales Office can also do this for you, or you can do it yourself using one of the many approved extension kits available on the market.
Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories. These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0161 931 2258 or fax number 0161 931 2218.
i Table of Contents 1 Introduction 2 MFC Setup and Connections 3 4 Paper On-Screen Programming Using This Manual ................................................................................. 1 Finding Information .............................................................................. 1 Symbols Used In This Manual .............................................................. 2 About Fax Machines .............................................................................
ii TABLE OF CONTENTS 5 Initial Setup 6 Setup Receive Getting Started ..................................................................................... 35 Setting the Dialling Mode (Tone/Pulse) ............................................. 35 Setting the Date and Time ................................................................... 35 Setting the Station ID .......................................................................... 36 Entering Text ................................................
TABLE OF CONTENTS 7 Setup Send 8 Setup Quick-Dial Numbers Polling ................................................................................................. 55 Secure Polling ................................................................................. 55 Setup for Polling Receive ............................................................... 55 Setup for Polling Receive with Secure Code ................................. 56 Setup Delayed Polling Receive .....................................
iv TABLE OF CONTENTS 9 Telephone (Voice) Operation 10 Remote Fax Options (Only for MFC-730) 11 Copy Operations Making Voice Calls .............................................................................. 77 Manual Dialling .................................................................................. 77 Full-Duplex Digital Speakerphone (Only for MFC-740) ................... 77 One Touch Dialling ............................................................................. 78 Speed Dialling .
TABLE OF CONTENTS 12 Message Manager (Only for MFC-740) Copy Brightness .................................................................................. 96 Copy Contrast ..................................................................................... 96 Selecting a Single Colour (One Colour) ............................................. 97 Memory Full Message ......................................................................... 97 Legal Limitations .............................................
vi TABLE OF CONTENTS 13 Using MFC as Printer 14 Walk-Up Video Printing 15 16 Printing Reports Setting Up the MFC and Computer to Work Together Features ............................................................................................... 115 Printer Driver ..................................................................................... 116 Choosing the Right Kind of Paper .................................................. 116 Multi-purpose Sheet Feeder .................................
TABLE OF CONTENTS 17 18 Optional Accessories (Only for MFC-740) PC Printing If you are using Windows NT® Workstation Version 4.0: ................ 138 If you are using Windows® 3.1 or 3.11: ........................................... 140 If you are using Windows® 95 or 98: ................................................ 140 Installing Brother Drivers for your MFC-740 in Windows® ...... 141 Brother Drivers .................................................................................
viii TABLE OF CONTENTS 19 20 Important Information The Control/Maintenance Tab....................................................... 162 Monitor Calibration ...................................................................... 163 Bi-Directional Printing ..................................................................... 163 Maintenance ...................................................................................... 163 The Cleaning Tab .........................................................
1 C H A P T E R O N E Introduction Using This Manual Thank you for purchasing a Brother multifunction center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual. Additionally, your MFC has a Help Key for assistance. Press Help/ Broadcast to print a list of basic operational steps and functions.
2 CHAPTER ONE Symbols Used In This Manual Note or additional information. The MFC may be damaged or may not work correctly if this is not observed. Warning. Damage can result if this is not observed. About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.
INTRODUCTION When your MFC is in Fax/Tel mode, it answers with a short beep. After this beep, the fax machine listens for CNG tones, and then responds with receiving tones if the CNG tones are present. If it is a voice incoming call, the MFC makes an attention sound. The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax.
4 CHAPTER ONE MFC-730 Control Panel Overview 28 30 29 27 26 31 25 24 23 22 21 20 19 18 17 status status 1 1 2 3 16 15 2 4 5 6 3 7 8 9 4 14 0 5 1 Tel 6 5 Use to shuttle the line between handset and monitor speaker. 2 R (Recall) Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX. 3 Speed Dial Lets you dial stored phone numbers by pressing a twodigit number.
INTRODUCTION 12 Brightness Lets you adjust the brightness of the whole image to be lighter or darker. 13 Paper Type Use this key to temporarily change the paper type setting for Copy and Video Printing modes. 14 Copy Quality Use this key to temporarily change the quality and type of original for Copy and Video Printing modes. 15 Colour Copy Makes a full-colour copy. 16 Mono Copy Makes a black-and-white or one-colour copy.
6 CHAPTER ONE MFC-740 Control Panel Overview 33 34 32 31 30 29 28 27 26 25 24 23 22 74O 35 status Fine FAX status Photo TAD S.
INTRODUCTION 13 Brightness Lets you adjust the brightness of the whole image to be lighter or darker. 14 Paper Type Use this key to temporarily change the paper type setting for Copy and Video Printing modes. 15 Copy Quality Use this key to temporarily change the quality and type of original for Copy and Video Printing modes. 16 Colour Copy 21 Priority When you press this key the MFC enters printer mode, and will not print faxes on paper.
8 CHAPTER ONE
9 2 C H A P T E R T W O MFC Setup and Connections Packing List Make sure you have the following items: Ink Cartridges Telephone Line Cord Handset Curled Cord Paper Wire Extension Document Wire Extension Telephone Handset Printer Drive Floppy Disks** Brother Colour Suite 1 CD-ROM* Dust cover Document Tray Paper Tray Owner’s Manual Starter Coated Paper (Ink Jet Paper) * ... Only for MFC-740 ** ...
10 CHAPTER TWO Choosing a Location Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone socket and a standard, earthed electrical socket. Choose a location where the temperature remains between 10°C and 32°C (50°–90°F). Avoid placing your MFC where it may be knocked. Do not place near heaters, air conditioners, water, chemicals, or refrigerators.
MFC SETUP AND CONNECTIONS Assembly 1 Connect the handset. Connect the longer end of the curled handset cord to the MFC and the shorter end to the handset. 2 Connect the power cord. When you connect the power, the screen alternately displays SET CARTRIDGES OFFLINE PLS OPEN COVER OFFLINE 3 Connect the telephone line cord. Connect one end of the telephone line cord to the socket on the MFC and the other end to a modular wall socket.
12 CHAPTER TWO NOTICE: ■ The MFC must be fitted with an earthed plug. ■ Since the MFC is earthed via the mains plug, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC, by disconnecting the telephone line first, and then the power cord.
MFC SETUP AND CONNECTIONS 4 Attach the paper wire extension to the multi-purpose sheet feeder. Multi-purpose Sheet Feeder Paper Wire Extension 5 Attach the document wire extension.
14 CHAPTER TWO 6 Attach the paper tray to the paper output slot to prevent paper jams and maintain print quality. Paper Output Slot Paper Tray 7 Attach the document tray. Document Tray 8 Pull out the plastic extension of the document tray.
MFC SETUP AND CONNECTIONS 9 Loading paper in the multi-purpose sheet feeder (paper cassette). A Open the multi-purpose sheet feeder cover. Multi-purpose Sheet Feeder Cover B Fan the paper well. Load the paper. Make sure the printing surface is towards you and the paper level is stacked below the paper guide line. Paper Guide Line C Adjust the guides to fit the paper width.
16 CHAPTER TWO 10 Attaching Dust Cover A Attach the dust cover to the multi-purpose sheet feeder cover, pressing the dust cover sides around the feeder until they snap into place. B Close the multi-purpose sheet feeder cover. WARNING It is essential to keep the dust cover on your MFC to prevent dust from entering the print mechanism. Using the dust cover on your MFC should prolong the life of the print head.
MFC SETUP AND CONNECTIONS Installing the Ink Cartridges 1 Be sure that the power is on. The screen alternately displays SET CARTRIDGES OFFLINE PLS OPEN COVER OFFLINE 2 Open the top cover by pulling it toward you. The print head will move left to its replacement position after a few seconds. 3 Open the ink cartridge cover by pinching the clip as shown in the illustration.
18 CHAPTER TWO 4 Remove the yellow shipping cover by lifting it up and out. Yellow Shipping Cover We recommend that you install the ink cartridges from left to right in this order: Black, Yellow, Cyan, Magenta. Keep the yellow shipping cover in a safe place. You will need it in the future when you replace the print head. 5 Open the Black ink cartridge bag and remove the ink cartridge. 6 Carefully remove the sealing tape from the side of the ink cartridge.
MFC SETUP AND CONNECTIONS 7 Each colour has its own correct position. Insert the Black ink cartridge, matching the markings of the colour indicators on the print head as a guide. Please be careful not to push down the switch bar shown in the right side of the illustration, when inserting a cartridge. Switch Bar 8 Repeat Steps 5–7 to install each colour ink cartridge. 9 Close the cartridge covers until they click into place.
20 CHAPTER TWO 11 Press 1 on the dial pad for each colour, as prompted (for initial setup only) within 1 minute. The MFC will enter a cleaning cycle for approximately 6 minutes. The screen alternately displays CLEANING BLACK and PLEASE WAIT. The ink dot counter will be set automatically for each colour, so the MFC can warn you with an error message when ink is running low. Make sure paper is loaded in the cassette, then press Start within 1 minute.
MFC SETUP AND CONNECTIONS ■ Once you open an ink cartridge, install it in the MFC and use it up within six months of installation. Use unopened ink cartridge by the expiry date printed on the cartridge box. ■ DO NOT refill the ink cartridges. Attempting to use refilled cartridges may cause damage to the print head and will void your product warranty.
22 CHAPTER TWO Using Extension Telephones It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine.
MFC SETUP AND CONNECTIONS Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it does not hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.
24 CHAPTER TWO Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Limit your speaking to 20 seconds. 2 Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.) 3 End your 20-second message by giving your Remote Activation Code for people sending manual faxes.
3 C H A P T E R T H R E E Paper The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, coated paper, transparencies, glossy paper, organizer paper, and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use Brother special coated paper, glossy paper, and transparencies. (See the page next to front page for information about ordering Brother accessories).
26 CHAPTER THREE ■ Brother coated (ink jet) paper is coated only on one side. Make sure this whiter (coated) side is facing up toward you. Therefore, when loading paper in the paper cassette, make sure that the whiter side (the coated side) is facing up. ■ The coated side of glossy paper is shiny. Do not touch the shiny side. Load glossy paper in the feeder with the shiny side facing up toward you.
PA P E R ■ Curled or damaged paper may cause paper jams and misfeeds. If the paper is curled, straighten it as much as possible by rolling it in the opposite direction to the curl. ■ For optimum output quality, we recommend you use only genuine Brother paper. ■ If paper will not load from the feeder, try the manual feed slot. Print Area The Print Area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheets and envelopes.
28 CHAPTER THREE Do not use the following types of paper and envelopes: ■ Damaged, curled, wrinkled, or irregularly shaped paper and envelopes ■ Extremely shiny or highly textured paper and envelopes ■ Envelopes with clasps ■ Envelopes of baggy construction ■ Envelopes not sharply creased ■ Embossed envelopes ■ Paper and envelopes already printed with a laser printer ■ Envelopes preprinted on the inside ■ Paper and envelopes that cannot be arranged uniformly when stacked
4 C H A P T E R F O U R On-Screen Programming User-Friendly Programming See “Using This Manual” chap. 1 We have designed your Multi-Function Center with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your MFC has to offer. Since your programming is done on the LCD, we have created step-bystep on-screen prompts to help you program your MFC.
30 CHAPTER FOUR Alternating Displays The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you that when you place a document in the feeder, you can either dial a number to send it as a fax or press the Mono Copy or Colour Copy key to make a copy of the document. FAX: NO.
ON-SCREEN PROGRAMMING 1. Fax Functions (continued) 2. SETUP RECEIVE Function Description Factory Set Chapter 1. RING DELAY Number of rings before the MFC answers in Fax/Tel, Fax or TAD (Message Manager for MFC-740) mode. RING DELAY:02 6 TOLL SAVER:OFF (MFC-740) 2. F/T RING TIME Sets the time for “F/T pseudo ring” 30 in Fax/Tel mode. 6 3. FAX DETECT Receive fax messages without pressing the Start key. ON 6 4. REMOTE CODE Enter code to activate or deactivate your MFC from a remote location.
32 CHAPTER FOUR 1. Fax Functions (continued) 4. REMAINING JOBS Function Description Factory Set Chapter Check which jobs are in memory or cancel a delayed fax (timer) or polling job. 7 5. INTERRUPT Function Description Factory Set Chapter Send a fax now, even if you have the MFC set to send a fax later, or if you have it set for Polling. 7 6. SET QUICK-DIAL Function Description Factory Set Chapter 1. ONE-TOUCH DIAL Dial numbers stored in memory by pressing only one key. -- 8 2.
ON-SCREEN PROGRAMMING 1. Fax Functions (continued) 8. REMOTE FAX OPT (MFC-730 Only) Function Description Factory Set Chapter 1. FAX FWD Set your fax machine to forward faxes. OFF 10 2. FAX STORAGE Store incoming faxes into memory for remote retrieval. OFF 10 3. REMOTE ACCESS Set code for retrieving faxes. 159 10 4. PRINT DOCUMENT -- 6 Print incoming faxes stored in the memory. 8. SETUP TAD (MFC-740 Only) Function Description Factory Set Chapter 1.
34 CHAPTER FOUR 2. Printer Functions Factory Set Chapter Use these functions when you — 13 2. VERTICAL ALIGN need to adjust the print — 13 3. BI-DIR PRINT quality. ON 13 Function 1. TEST PRINT Description } 3. Copy Functions Factory Set Chapter Function Description 1. PAPER TYPE Identify the type of paper in the cassette. PLAIN 11 2. QUALITY Select Draft, Normal or High copy quality. HIGH 11 3. ORIGINAL TYPE Select Standard for any original STD that is not a photograph.
5 C H A P T E R F I V E Initial Setup Getting Started Setting the Dialling Mode (Tone/Pulse) Your MFC is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below. 1 Press Menu, 1, 1, 1. The screen prompts you to select TONE or PULSE. DIALLING:TONE DIALLING:PULSE 2 Use or to select the dialling mode. 3 Press Set when the screen displays the dialling mode you want. 4 Press Stop to exit.
36 CHAPTER FIVE 1 Press Menu, 1, 1, 2. The screen prompts you to enter the year. ENTER YEAR:XX 2 Enter the last two digits of the year. (for example, enter 00 for the year 2000) 3 Press Set. The screen prompts you to enter the month. ENTER MONTH:XX 4 Enter two digits for the month (for example, enter 09 for September, or 10 for October). The screen displays your entry. 5 Press Set. The screen prompts you to enter the day. ENTER DAY:XX 6 Enter two digits for the day (for example, 06).
INITIAL SETUP As an example, your MFC is installed in the United Kingdom, is to be used for both fax and voice calls, and your national telephone number is 0161-444 5555, then you must set the fax and telephone number parts of your station ID as: +44 161-444 5555 1 Press Menu, 1, 1, 3. The screen prompts you to enter your fax number. FAX: 2 Enter your fax number (up to 20 digits). The screen displays your entry. 3 Press Set. The screen prompts you to enter your telephone number.
38 CHAPTER FIVE Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters. By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.
INITIAL SETUP Setting the Beeper Volume You can set the beeper to LOW, HIGH or OFF. The MFC comes set to LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error, and at the end of sending or receiving a fax. 1 2 3 4 Press Menu, 1, 1, 4. Press or to select your setting. When the screen displays the setting you want, press Set. Press Stop to exit.
40 CHAPTER FIVE Setting the Clock Change You can easily let the MFC’s clock gain or lose one hour by using this feature. 1 Press Menu, 1, 1, 6. The screen displays TO SUMMER TIME ? SELECT { } & SET 2 Press or to select Summer Time to gain an hour or Winter time to lose an hour. 3 Press Set. 4 Press 1 to change to Winter Time or Summer Time ––OR–– Press 2 to exit without changing.
INITIAL SETUP Setting the Ring Volume You can adjust the ring volume when your MFC is idle. You can turn the ring OFF. Press or to adjust the volume level. With each key press, the MFC rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.
42 CHAPTER FIVE
43 6 C H A P T E R S I X Setup Receive Basic Receiving Operations Select Answer Mode Answer Mode ( means light off. For means light on.) 1. Manual FAX TAD You must answer all calls yourself. If you hear fax tones, press Start to begin receiving the fax, then hang up. F/T 2. Fax FAX TAD F/T See “Fax/Tel Mode Only” in this chapter 3. Fax/Tel FAX TAD F/T The MFC automatically answers every call as a fax call. You cannot receive a voice call, but you can dial out and make a voice call.
44 CHAPTER SIX 4. TAD ( For MFC730 FAX ) TAD F/T This is the only setting in which you can use an external answering machine. Your telephone answering device is connected to your machine, and answers every call. Once the external telephone answering device (TAD) answers, the machine listens for fax tones. If it detects fax tones, Fax messages are printed. The TAD setting works only with an external telephone answering device (TAD). Ring Delay and F/T Ring Time do not work in this setting. 4.
SETUP RECEIVE See “Operation from an External or Extension Telephone” and “For Fax/Tel Mode Only” in this chapter Setting the Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers. 1 Press Menu, 1, 2, 1. 2 Press Set. 3 Press or to select how many times the line rings before the MFC answers (01-04). 4 Press Set when the screen displays your selection. 5 Press Stop to exit.
46 CHAPTER SIX IMPORTANT! This MFC does not re-generate ringing conditions to any extension telephones. Any such extension telephones will only ring during the period set on ring delay. Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) (Only for MFC-740) This is the announcement played by your MFC (not an external TAD) when someone calls and your MFC is set to Fax/Tel mode. Although callers hear your announcement, they cannot leave a message.
SETUP RECEIVE In case Fax Detect does not work, because of a poor phone line connection, just press Start or press the Activation Code 5 1. 1 2 3 4 Press Menu, 1, 2, 3. Use or to select ON, SEMI or OFF. Press Set when the screen displays your selection. Press Stop to exit. If you’ve set the feature to ON, but your MFC doesn’t automatically connect a fax call when you lift an external or extension phone handset, press 5 1. At the MFC, lift the handset and press Start.
48 CHAPTER SIX Reception into Memory As soon as the paper cassette becomes empty during fax reception, the screen will display “CHECK PAPER”; please put some paper in the paper cassette (see chap. 2). If the MEMORY RECEPTION function is ON at this time… The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory.
SETUP RECEIVE Advanced Receiving Operations Operation from an External or Extension Telephone An external phone is a telephone that is plugged into your MFC (either into the MFC’s EXT socket or into the back of the connector that plugs into the telephone wall socket). See “F/T Ring Time” in this chapter An extension phone is another phone on the same phone number as your MFC, but plugged into a different telephone wall socket.
50 CHAPTER SIX If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press # 5 1 between the F/T pseudo-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the MFC by pressing 5 1. Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is 5 1. The preset Deactivation Code is # 5 1.
SETUP RECEIVE Caller ID (Caller IDentification) (Only for the UK) Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory. In addition to the standard Caller ID features, you can select a Caller ID and have your machine dial the number for you.
52 CHAPTER SIX How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the display shows you the caller’s phone number. Once you pick up the handset, the caller’s ID disappears. You will see up to the first 16 characters of the number on the display. Helpful Hints ■ If “# UNAVAILABLE” appears on the display, it means that the call came from outside your caller ID service area.
SETUP RECEIVE Selecting a Caller ID from the Memory for Call Reply You can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “onhook” to the opposite party associated with a Caller ID number which has been captured into memory. This saves you from having to copy and dial back to that number manually.
54 CHAPTER SIX In certain circumstances, you may not be able to use this feature due to the type of CALLER ID service or the type of telephone system you or the other party is using. To Activate Certain Network Services When Using Call Reply It may be desired (in order to activate certain network services), to insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature.
SETUP RECEIVE Clearing the Caller ID Stored in Memory For the effective use of the memory, it is recommended that you should clear the Caller ID stored into memory by pressing Clear when the display shows the number. Printing Caller ID List 1 Press Menu 1, 0, 2. 2 Press or 3 Press Set. 4 Press Start. to select PRINT REPORT. Polling Polling is the process of retrieving faxes from another machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.
56 CHAPTER SIX 2 Press or 3 Press Set. to choose STANDARD. The screen prompts you to enter the fax number you want to poll, and then to press Start. ENTER FAX NO. ONLINE THEN PRESS START ONLINE 4 Enter the fax number you are polling. 5 Press Start. The screen displays DIALLING. Setup for Polling Receive with Secure Code You need to make sure you are using the same ID number as the other party. 1 Press Menu, 1, 2, 7. The screen displays POLLING:STANDARD SELECT { } & SET 2 Press or to choose SECURE.
SETUP RECEIVE Setup Delayed Polling Receive You can set your MFC to begin Polling Receive at a later time. 1 Press Menu, 1, 2, 7. The screen displays POLLING:STANDARD SELECT { } & SET 2 Press or to choose TIMER. 3 Press Set. 4 The screen prompts you to enter the time you want to begin polling. SET TIME=15:25 5 Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM. 6 Press Set. The screen prompts you to enter the fax number you are polling. ENTER FAX NO.
58 CHAPTER SIX 4 If you selected STANDARD, the screen prompts you to enter the fax number you want to poll, and then to press Start. ENTER FAX NO. ONLINE THEN PRESS START ONLINE • If you selected SECURE, enter a four-digit number and press Set. • If you selected TIMER, enter the time (in 24-hour format) you want to begin polling and press Set. 5 Specify the destination fax machines, which you wish to poll by using One Touch, Speed Dial, a Group, Tel-Index or the dial pad.
7 C H A P T E R S E V E N Setup Send Before You Begin ■ Documents must be between 7.0 and 21.6 cm wide, and 12.7 and 35.6 cm long. Your MFC can only scan an image 20.8 cm wide, regardless of how wide the paper is. ■ Make sure you insert documents face down, top edge first. ■ Adjust the paper guides to fit the width of your document. Paper Guides ■ The automatic document feeder (ADF) can hold up to 20 pages, See “Resolution” in this chapter feeding each one individually through the MFC.
60 CHAPTER SEVEN ■ Make sure documents written with ink are completely dry. ■ To set different resolutions for each page of a multi page document, refer to “Multiple Resolution Transmission”. See “Multiple Resolution Transmission” in this chapter Resolution When you have a document in the feeder, you can use the Resolution key. Press Resolution continuously until you see the LEDs change. Fine Photo S.Fine Resolution Standard Suitable for most typed documents. (Fine and S.
SETUP SEND Automatic Transmission This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset ––OR–– press Speaker Phone (for MFC-740). 1 Insert the document face down in the feeder. 2 Enter the fax number using One Touch, Speed Dial, Tel-index or the dial pad. 3 Press Start. The MFC starts scanning the document and the display indicates the job number and how much memony is available. Then the MFC will start dialling if it is not sending, receiving or printing the other documents.
62 CHAPTER SEVEN If you try to scan in and store a 51st fax, the MFC will send it immediately, without storing it in memory. See “One Touch and Speed Dial” chap. 9 If you get a MEMORY FULL message while scanning the first page of a fax, press Stop to cancel a scan. If you get a MEMORY FULL message while scanning in a subsequent page, you'll have the option to press Start to transmit the pages scanned so far, or to press Stop to cancel the operation.
SETUP SEND Basic Sending Operations Composing an Electronic Cover Page See “Setup Quick-Dial Numbers” chap. 8 See “Setting Station ID” chap. 5 The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory, if you have used this feature to start the call. The cover page indicates the fax is from your Station ID, and the number of pages you’re sending.
64 CHAPTER SEVEN 5 6 7 8 Press Set. Press or to view the comment selections. Press Set when the screen displays your selection. Enter two digits to indicate the number of pages you are sending. (Enter 00 to leave the number of pages blank.) If you make a to back up and re-enter the number of pages. mistake, press 9 Press Set. The screen displays 10 Press 1 if you want to select additional settings.
SETUP SEND Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1 2 3 4 Press Menu, 1, 3, 1. Press or to select PRINT SAMPLE. Press Set when the screen displays your selection. Press Start. Your MFC prints a copy of your cover page. === COVER PAGE === TO: FROM: FAX: TEL: PAGE[S] TO FOLLOW COMMENT: Cover Page Message You can set up two custom comments. Composing Your Own Comments 1 Press Menu, 1, 3, 2.
66 CHAPTER SEVEN Advanced Sending Operations Overseas Mode Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the MFC work better for such calls. After you send a fax using this feature, the feature turns itself off. 1 Insert the document. 2 Press Menu, 1, 3, 5. 5.OVERSEAS MODE 3 Press or to select ON (or OFF). 4 Press Set when the screen displays your selection. 5 Press 1 if you want to select additional settings.
SETUP SEND 4 If you set Call Reservation to ON, press Set when the screen displays your selection. The screen displays the current setting for Call Back Message. CALL MESSAGE:OFF CALL MESSAGE:ON 5 Press or to select ON (or OFF). 6 Press Set when the screen displays your selection. 7 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings, and go to Step 8.
68 CHAPTER SEVEN 5 Press 1 to select DOC ––OR–– Press 2 to select MEMORY. If you select 1.DOC, the MFC will not start scanning the document until the time it is due to be sent, so the document must be left in the feeder. 6 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings and go to Step 7. The screen prompts you to enter the fax number. ENTER FAX NO.
SETUP SEND See “Setting Up Groups for Broadcasting” chap. 8 3 Press Help/Broadcast. You will be prompted to press the next number. 4 Enter the next number. Example: Speed Dial 5 Press Help/Broadcast. 6 Enter the next fax number. Example: Manual dialling, using the dial pad. 7 Press Start. Your MFC will read the documents into memory and then start sending faxes to all the numbers you entered. ■ To stop the broadcasting in progress, press Stop.
70 CHAPTER SEVEN Setup for Polling Transmit Polling Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it. 1 Place document to be retrieved in feeder. 2 Press Menu, 1, 3, 8. 3 The screen displays POLLING:STANDARD SELECT { } & SET 4 Press or to choose STANDARD. 5 Press Set. The screen displays 1.DOC 2.MEMORY 6 Press 1 to select DOC if you want your MFC to scan the printed document at the time it is polled ––OR–– Press 2 to select MEMORY.
SETUP SEND 5 Enter a four-digit number, and press Set. 1.DOC 2.MEMORY 6 Press 1 to select DOC if you want your MFC to scan the printed document as it is polled ––OR–– Press 2 to select MEMORY. 7 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings and go to Step 8. 8 Press Start and wait for the fax to be polled. You can use Secure Polling only with another Brother fax machine.
72 CHAPTER SEVEN 2 If you have more than two jobs waiting, use or to select the job you want to cancel. Press Set when the screen displays your selection. —OR— If you have only one job waiting, go to step 3. #02 SALES REPORT 1.CLEAR 2.QUIT 3 Press 1 to cancel —OR— Press 2 to exit without cancelling. To cancel another job, return to step 2. 4 Press Stop to exit. If the MFC is busy, press Stop, then follow Steps 2 through 4 to cancel a job.
8 C H A P T E R E I G H T Setup Quick-Dial Numbers Storing Numbers for Easy Dialling You can set up your MFC to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers See “One Touch Dialling” chap. 9 You can store 24 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. Even if you lose electrical power, numbers stored in memory will not be lost.
74 CHAPTER EIGHT 6 Press Set. The screen prompts you to select the type of number this is. Use FAX TEL F/T or to select the type you want. a fax number a telephone (voice) number both a fax and telephone (voice) number 7 Press Set. 8 Return to Step 2 to store another One Touch Dial number —OR— Press Stop to exit. When you dial a One Touch Dial number, the screen displays the name you have stored, or, if you have not stored a name, the number you have stored.
SETUP QUICK-DIAL NUMBERS 8 The screen prompts you to select the type of number this is. Use or to select the type you want. FAX TEL F/T a fax number a telephone (voice) number both a fax and telephone number 9 Press Set. 10 Return to Step 2 to store another Speed Dial number ––OR–– Press Stop to exit.
76 CHAPTER EIGHT 1 Press Menu, 1, 6, 3. The screen displays SELECT ONE-TOUCH 2 Select a One Touch Dial key where you wish to store the number. (For example, press One Touch Dial key 02 to use as a Group.) SETUP GROUP:GO ENTER & SET 3 Use the dial pad to enter the Group Number (for example, press 1 for Group 1). 4 Press Set. To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialling. For example, for One Touch Dial key 05, press One Touch Dial key 05.
9 C H A P T E R N I N E Telephone (Voice) Operation Making Voice Calls You can use your MFC to make voice telephone calls, by dialling manually or by using One Touch or Speed Dial memory. You can use the handset, or if you have the MFC-740 you can use the Speaker Phone to make and receive calls. The “Full-duplex” digital Speaker Phone allows you to operate the phone hands free, or allows more than one person in the room to participate in a two-way phone conversation.
78 CHAPTER NINE One Touch Dialling See “Storing One Touch Dial Numbers” chap. 8 1 Pick up the handset ––OR–– press Speaker Phone. 2 When you hear a dial tone, press the One Touch Dial key of the location you want to call. 3 To hang up, replace the handset ––OR–– press Speaker Phone. If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds.
T E L E P H O N E ( V O I C E ) O P E R AT I O N On Hook Dialling 1 Dial the number by using the dial pad or One Touch Dial key, or Speed Dial and then two-digit Speed Dial number. 2 The number you are dialling, or the name you have stored for One Touch or Speed Dial is displayed on the LCD. 3 Press Start. 4 Pick up the handset when you hear the other end from the monitor speaker. If you press Tel before lifting the handset, the call will be disconnected. (Only for MFC-730).
80 CHAPTER NINE Using access codes is easy. Sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. Tone/Pulse If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below.
10 C H A P T E R T E N Remote Fax Options (Only for MFC-730) This chapter is for Model MFC-730. If you have model MFC-740 your remote fax options are handled by the Message Manager. Please see chapter 12, “Message Manager”. Fax Forwarding You cannot use Fax Forwarding when “Fax Storage” is set to OFF. Programming a Fax Forwarding Number See “Changing the Fax Forwarding number” in this chapter.
82 CHAPTER TEN You can also dial into your machine from a remote location to switch this feature on, or to change the number you want your faxes forwarding to. Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. 1 Press Menu, 1, 8, 2. The screen prompts you to choose a fax setting.
R E M O T E FA X O P T I O N S ( O N LY F O R M F C - 7 3 0 ) 2 Enter a three-digit number from 000 to 998. The cannot be changed. Do not use the same digits that appear in your Remote Activation or Deactivation Code. 3 Press Set. 4 Press Stop to exit. Remote Retrieval Using Your Remote Access Code To listen to your voice messages, you can call from any touch tone phone. To receive faxes at your location, you must call from a fax machine using touch tone.
84 CHAPTER TEN Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF––Press 1. Turn Fax Forwarding ON––Press 2. Program Fax Forward Number––Press 4. The MFC 730 will automatically turn on Fax Forwarding ON. Turn Fax Storage ON––Press 6. Turn Fax Storage OFF––Press 7. (This is only possible if there are no faxes stored in the memory, or if all faxes have been erased using Remote Control 9 6 3).
R E M O T E FA X O P T I O N S ( O N LY F O R M F C - 7 3 0 ) Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote Access Code (The factory setting is 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1.
86 CHAPTER TEN Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote Access Code (The factory setting is 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 5 4. 4 Enter the new number of the remote fax machine (up to 20 digits) where you want your fax messages forwarded, and then press # #.
11 C H A P T E R E L E V E N Copy Operations Your Multi-Function Center allows you to make high-quality photocopies and transparencies. Copies can be in black and white, one color, or full color. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress. Enlarge/ Reduce Brightness Mono Copy Colour Copy Paper Type Copy Quality Basic Copy Operations Copying One Page 1 Insert the document face down in the feeder.
88 CHAPTER ELEVEN Making Multiple Copies See “Memory Full Message” in this chapter You can make multiple copies in black and white or (one colour for MFC-740) using your MFC. When you use Mono Copy, you can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). The SORT option (MFC-740) and the multiple copies (MFC-730) are not available when you use Colour Copy. 1 Place the document face down in the feeder.
C O P Y O P E R AT I O N S Making Enlarged or Reduced Copies (Temporary Setting) 1 Insert the document face down in the feeder. 2 Press Enlarge/Reduce. The screen displays ELG/RDC:100% ONLINE SELECT { } & SET ONLINE 3 Press or to choose an enlargement or reduction ratio.
90 CHAPTER ELEVEN Using the Copy Quality Key (This is a temporary setting) The Copy Quality key changes the settings for quality (NORMAL, HIGH or DRAFT) and type of original document (STANDARD or PHOTO). Select DRAFT when you want a colour copy at the fastest speed. NORMAL is a higher quality than DRAFT and prints faster than HIGH. HIGH quality is the highest resolution and slowest to print. For type of original, choose PHOTO only for photographs.
C O P Y O P E R AT I O N S Using the Paper Type Key (This is a temporary setting) If you use premium paper, the copy quality is improved. You can choose PLAIN, INK JET, GLOSSY, and TRNSPRNCY. For best results, we recommend using Brother Special paper. 1 Insert the document face down in the feeder. 2 Press Paper Type. The screen displays the default setting, for example: PAPER:PLAIN ONLINE SELECT { } & SET ONLINE 3 Press or to select a paper type.
92 CHAPTER ELEVEN Copy Quality – Default Settings Changing Default Settings Press Menu, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu. Adjust the colours using the Colour Adjustment, Brightness, and Contrast settings. By pressing a number, you can adjust copy settings as shown in the or to move through the selections for each following chart. Press setting. Press Set to save your selection.
C O P Y O P E R AT I O N S Press Menu and 3. 1.PAPER TYPE 2.QUALITY PAPER:PLAIN PAPER:INK JET INK JET:360DPI PAPER:GLOSSY INK JET:720DPI PAPER:TRNSPRNCY INK JET:OTHER QUALITY:HIGH QUALITY:NORMAL QUALITY:DRAFT 3.ORIGINAL TYPE ORIGINAL:STD ORIGINAL:PHOTO 4.COLOUR ADJUST COLOUR:RED R: ± + COLOUR:GREEN G: ± + COLOUR:BLUE B: ± + 5.BRIGHTNESS ± + 6.CONTRAST ± + 7.
94 CHAPTER ELEVEN Select Paper Type (This is a permanent setting) 1 Press Menu, 3, 1. The screen displays 1.PAPER TYPE 2 Press Set. 3 Press or to select your paper setting. PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY 4 Press Set when the screen displays your selection. If you use Brother coated paper for 360 dpi (BP36CA) or 720 dpi (BP72CA), select INK JET, then select 360DPI or 720DPI. If you use non-Brother ink jet paper, select INK JET, then select OTHER.
C O P Y O P E R AT I O N S Select Copy Quality (This is a permanent setting) 1 Press Menu, 3, 2. 2 Press or to select copy quality. QUALITY:NORMAL QUALITY:HIGH QUALITY:DRAFT 3 Press Set when the screen displays your selection. 4 Press Stop to exit. This feature is available only for colour copying. Select Type of Original (This is a permanent setting) 1 Press Menu, 3, 3. The screen displays 3.ORIGINAL TYPE 2 Press or to select your original type.
96 CHAPTER ELEVEN Colour Adjustment 1 Press Menu, 3, 4. 2 Press or to select RED, GREEN, or BLUE. 3 Press Set. Light Dark R: – + G: – + B: – + 4 Press or 5 Press Set. to adjust the degree of colour. 6 Return to Step 2 to select the next colour —OR— Press Stop to exit. Copy Brightness You can choose the brightness setting before making a copy. 1 Press Menu, 3, 5. 2 Press to make a darker copy. —OR— Press to make a lighter copy. 3 Press Set when the screen displays your setting.
C O P Y O P E R AT I O N S Selecting a Single Colour (One Colour) For black and white originals, you can select a single colour, instead of black, as the default to be used when you press Mono Copy. OFF is the setting for Black. 1 Press Menu, 3, 7. 2 Press or to select a copy colour: The options are OFF, RED, GREEN, BLUE, CYAN, MAGENTA, and YELLOW. 3 When the screen displays your selection, press Set. 4 Press Stop to exit.
98 CHAPTER ELEVEN Legal Limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This Notice is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt we suggest that you consult with the legal authorities in your individual country as to the legality of any particular questionable documents. The following are examples of documents which should not be copied: Paper money.
12 C H A P T E R T W E L V E Message Manager (Only for MFC-740) Introduction This section provides you with information about how to operate the Message Manager features of your MFC-740. Your MFC has been designed to be user friendly. You will find a function chart in chap. 4 that shows you the easy button presses you can perform to access all programmed features.
100 C H A P T E R T W E LV E Flexible Memory Settings (Message Store) Message Manager Mode offers you six flexible memory settings, so that you can decide which kinds of messages you want to receive. 1. DOC:ON, VOICE:ON Both voice and fax messages are stored. You can use the Fax Forwarding or Paging features and retrieve voice and fax messages remotely. 2. DOC:ON, VOICE:EXT You need an external answering machine connected to the MFC for this setting.
M E S S A G E M A N A G E R ( O N LY F O R M F C - 7 4 0 ) Setting the Message Store Select the setting from the descriptions of “Flexible Memory Settings”. 1 Press Menu, 1, 8, 1. The screen prompts you to choose a DOC: (Document) setting. DOC:OFF SELECT { } & SET 2 Press or to select ON (or OFF). 3 Press Set. The screen prompts you to choose a VOICE: setting. VOICE:ON SELECT { } & SET 4 Press or to select your setting from the list (ON, OFF or EXT).
102 C H A P T E R T W E LV E See “Record Fax/Tel Outgoing Announcement” chap. 6 3 Press Set. 4 Press Record, then pick up the handset to record a message. For example: Hello. We are unable to take your call at this time. Please leave a message after the signal. If you wish to send a fax, please press 51, wait for the fax tones, then press the start button on your machine. 5 Replace the handset. The Message Manager plays your OGM. 6 Press Stop to exit.
M E S S A G E M A N A G E R ( O N LY F O R M F C - 7 4 0 ) Message Indicator Once you return home or to the office you can easily and quickly see if any voice or fax messages have been stored in the Message Manager. There are two ways to determine if messages are stored. If the Voice and / or Fax Indicator lights are flashing, there is a new message stored. Once a new voice message is played, the Voice indicator light stops flashing and stays on.
104 C H A P T E R T W E LV E Playing Voice Messages and Memos Follow the steps below to listen to voice messages and memos. 1 Press Play. Adjust volume by pressing or . All new messages and memos are played in the order they were recorded. The display shows the number of the current message, and the total number of messages. If Caller ID information was received, the MFC beeps during the message and displays the Caller ID information for one second.
M E S S A G E M A N A G E R ( O N LY F O R M F C - 7 4 0 ) Backup Printing Option When you choose DOC:ON in the Message Manager mode, all incoming fax messages are stored in the available memory for retrieval. To print a backup copy automatically, turn this option ON. 1 Press Menu, 1, 8, 2. The screen prompts you to select a setting. BACKUP PRINT:ON SELECT { } & SET 2 Press or to display ON (or OFF). 3 Press Set when the screen displays your selected setting. 4 Press Stop to exit.
106 C H A P T E R T W E LV E To erase messages all at once 1 Press Erase. The screen prompts you to choose what kind of messages you want to erase. ERASE ALL VOICE? SELECT { } & SET 2 Press or to select erasing all voice messages (ERASE ALL VOICE?), all document messages (ERASE ALL DOC?), or all messages—both voice and fax—(ERASE ALL MSG.?). 3 Press Set. 4 Press 1 to erase. —OR— Press 2 to cancel.
M E S S A G E M A N A G E R ( O N LY F O R M F C - 7 4 0 ) When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver must be OFF for the MFC to operate using your Ring Delay setting. 1 2 3 4 5 6 Press Menu, 1, 2, 1. Press or to select TOLL SAVER (or RING DELAY). Press Set when the screen displays your selection. Press or to select ON (or OFF). Press Set. Press Stop to exit.
108 C H A P T E R T W E LV E Fax Forwarding/Paging When Paging is set to ON, your MFC dials the phone number you have programmed and, when connected, plays the Paging OGM message you have recorded. This lets you know you have a fax or voice message in the Message Manager memory. When Fax Forwarding is set to ON, your MFC dials the fax machine phone number you’ve programmed, and forwards any faxes you’ve received. You cannot use Paging and Fax Forwarding at the same time.
M E S S A G E M A N A G E R ( O N LY F O R M F C - 7 4 0 ) 2 Press or 109 to reach PAGING MSG. 3 4 5 6 Press Set. Press Record, then pick up the handset to record a message. Press Stop. The Message Manager plays your OGM. Press Stop. Programming the Paging Number 1 Press Menu, 1, 8, 6. 2 Press or until the screen displays PAGING 3 Press Set. The screen prompts you to enter your pager number. PAG#: ENTER & SET 4 Enter your paging number up to 20 digits.
110 C H A P T E R T W E LV E Using the Remote Access Code 1 Dial your MFC phone number from a touch tone phone. 2 When your MFC answers and beeps, immediately enter your Remote Access Code. 3 The MFC signals the kinds of messages received: 1 long beep—Fax message(s) 2 long beeps—Voice message(s) 3 long beeps—Fax and Voice message(s) No beeps—No messages 4 The MFC then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the MFC hangs up.
M E S S A G E M A N A G E R ( O N LY F O R M F C - 7 4 0 ) Remote Control Commands Follow the commands below to access features remotely. When you call the MFC and enter your Remote Access Code (The factory setting is 159 ), the system will signal you with two short beeps to enter a remote control command. Remote control commands 91 Detail Operation Playing voice messages After one long beep, the MFC plays ICM and Memo. 1 { (Skip back) Press 1 while listening to an ICM or Memo to play it again.
112 C H A P T E R T W E LV E Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your MFC’s number. 2 When you hear the beep, immediately enter your Remote Access Code (The factory setting is 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1.
M E S S A G E M A N A G E R ( O N LY F O R M F C - 7 4 0 ) 3 When you hear two short beeps, use the dial pad to press 9 5 4. 4 Enter the new number of the remote fax machine (up to 20 digits) where you want your fax messages forwarded, and then press # #. You cannot use and # as dial numbers. However, if you want to store a pause, press #. Also, if your MFC is connected to a PABX, you can press # first before the fax machine’s number. The # works as well as R key.
114 C H A P T E R T W E LV E
13 C H A P T E R 115 T H I R T E E N Using MFC as Printer Features The Multi-Function Center offers you many features you will find in a high quality ink jet printer. Fast Printing Speed—Using Draft mode, you can print 4 pages per minute in full colour. Brilliant 4-Colour Output at 360 dpi —Printing at 360 dpi resolution on special coated paper or glossy paper gives you normal resolution output.
116 CHAPTER THIRTEEN Straight Paper Path—The MFC can use various types of paper: plain paper, coated paper, glossy paper, transparencies, and envelopes. Using the appropriate paper reduces the occurrence of paper jams. For complete information about what kinds of paper to use with the MFC, please read Chapter 3 in this manual.
USING MFC AS PRINTER 2 Your PC sends a print command and data to the MFC. The screen displays the date and time, and RECEIVING DATA. 3 If there are more pages, the MFC begins to print the next page automatically. 4 When the MFC finishes printing all data, it returns to online status. You can select paper source, paper size, and orientation in your application software. If your application software does not support your custom paper size, select the next larger paper size.
118 CHAPTER THIRTEEN 4 Close the feeder cover. Manual Feed Slot You can use only one sheet at a time in the Manual Feed Slot. Paper loaded in the Manual Feed Slot is printed first, even when there is some paper left in the Feeder. If you want to print more than one page using the Manual Feed Slot, on your PC, in the printer driver Properties Paper tab, select “manual feed”. 1 Load one sheet of paper in the Manual Feed Slot, holding it with both hands. Align the paper in the center of the feeder.
USING MFC AS PRINTER 6 From your PC application, tell the MFC to begin printing. On completion, you can place another envelope in the manual feed slot. Simultaneous Printing/Fax Your MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the MFC is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is complete. Fax sending will continue during PC printing.
120 CHAPTER THIRTEEN Reset Key If the screen displays REMAINED DATA, you can clear data remaining in the printer memory by pressing On/Off Line, then pressing Reset. Priority Key When you press Priority, the MFC enters printer mode, and will not print faxes on paper. Instead, faxes are stored in the memory until you press Priority again. Ink Management Key When you press Ink Management, the screen will display 1.CLEANING 2.
14 C H A P T E R F O U R T E E N Walk-Up Video Printing Walk-Up Video Printing lets you use your MFC, connected to your camcorder, digital camera, video game, or VCR, to view a video on the attached equipment. The video signal and the output you create from your MFC are PAL compliant. This is not compatible with any other standard. Getting Started With no documents in the feeder, plug the cable from your video camera’s Video Out jack into the MFC’s RCA pin jack. Play the video.
122 CHAPTER FOURTEEN Auto Switch Whenever you connect video equipment to the MFC and turn the video signal on, the MFC Paper Type and Copy Quality keys automatically switch to video printing mode Enlarge/ Reduce Brightness Mono Copy Colour Copy Paper Type Copy Quality and the screen displays VIDEO:PRESS COPY CAPTURE READY As soon as you turn off the video equipment or disconnect it, the MFC returns to normal copy mode for Paper Type and Copy Quality.
WA L K - U P V I D E O P R I N T I N G Black & White Video Printing For Black and white video printing, follow the steps for Colour Video Printing, using Mono Copy instead of Colour Copy. Video Print Quality – Temporary Settings You can quickly improve the copy quality of video printouts by using the Copy Quality, Paper Type and Brightness keys. These settings are temporary, and the MFC returns to its default settings when you finish printing.
124 CHAPTER FOURTEEN 5 Press or to select the video type. VIDEO:MOVING VIDEO:STILL 6 When the screen displays your selection, press Set. The screen displays PRESS COPY KEY ONLINE 7 Press Mono Copy or Colour Copy The screen shows PRINTING ONLINE Using the Paper Type Key If you use premium paper, video print quality is improved. 1 With no documents in the feeder, plug the cable from your video camera’s Out jack into the MFC’s RCA pin jack. 2 Press Paper Type.
WA L K - U P V I D E O P R I N T I N G 5 Press Mono Copy or Colour Copy. The screen shows PRINTING ONLINE Using the Brightness Key You can choose brightness setting before making a video copy. 1 With no documents in the feeder, plug the cable from your video camera’s Out jack into the MFC’s RCA pin jack. 2 Press Brightness. 3 Press to make a darker copy. —OR— Press to make a lighter copy. 4 Press Set when the screen displays your setting.
126 CHAPTER FOURTEEN Press Menu and 4. 1.PAPER TYPE 2.QUALITY PAPER:PLAIN PAPER:INK JET INK JET:360DPI PAPER:GLOSSY INK JET:720DPI PAPER:TRNSPRNCY INK JET:OTHER QUALITY:HIGH QUALITY:NORMAL 3.VIDEO TYPE VIDEO:MOVING VIDEO:STILL 4.PRINT SIZE SIZE:(14.6X10.8) SIZE:(10X7.6) SIZE:6X(10X7.6) 5.COLOUR ADJUST 6.BRIGHTNESS COLOUR:RED R: ± + COLOUR:GREEN G: ± + COLOUR:BLUE B: ± + ± + is factory default Setting Paper Type 1 Press Menu, 4, 1.
WA L K - U P V I D E O P R I N T I N G 3 Press or to select a paper type. If you are using Brother coated paper for 360 dpi (BP36CA) or 720 dpi (BP72CA), select INK JET, then select 360DPI or 720DPI (in Step 4). If you are using non-Brother ink jet paper, select OTHER (in Step 4). 4 When the screen displays your selection, press Set. 5 Press Stop to exit. Setting Video Printing Quality 1 Press Menu, 4, 2. The screen displays 2. QUALITY. 2 Press or to select a quality.
128 CHAPTER FOURTEEN If you don’t have enough memory to process the selected video image, the print quality may be poor even for a still frame. Setting Print Size 1 Press Menu , 4, 4. 2 Press or to select print size: SIZE: (14.6 X 10.8) SIZE: (10 X 7.6) SIZE: 6 X (10 X 7.6) 3 Press Set when the screen displays your selection. 4 Press Stop to exit. Printed Position ① 14.6cm x 10.8cm (5.75" x 4.25") ➁ 10cm x 7.6cm ➂ 6 x 10cm x 7.6cm (4" x 3") (6 x 4" x 3") 7.6cm 10.8cm 10cm 14.6cm 7.
WA L K - U P V I D E O P R I N T I N G Video Printing Brightness You can choose brightness setting before making a copy. 1 Press Menu, 4, 6. 2 Press to make a darker copy. —OR— Press to make a lighter copy. 3 Press Set when the screen displays your setting. 4 Press Stop to exit.
130 CHAPTER FOURTEEN
15 C H A P T E R F I F T E E N Printing Reports MFC Settings and Journal You can print the following lists and reports: 1.XMIT REPORT Choose if Transmission Verification Report is printed after all Faxes are sent. 2.JOURNAL Journal lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive. 3.QUICK-DIAL Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order. 4.TEL. INDEX Quick-Dial list (above), in alphabetical order. 5.
132 CHAPTER FIFTEEN To Print a Report 1 Press Menu, 1, 7. 2 Enter the number (see list above) of the report you want to print. For example, press 4 to print the TEL. INDEX. 3 Press Start. 4 Press Stop to exit. Transmission Verification (Xmit) Report You can use the Xmit Report as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.
PRINTING REPORTS 5 When the screen displays the setting you want, press Set. 6 Enter the time to begin printing, in 24-hour format. (For example, enter 19:45 for 7:45 PM). 7 Press Set. 8 Press Stop to exit.
134 CHAPTER FIFTEEN
16 C H A P T E R S I X T E E N Setting Up the MFC and Computer to Work Together Before You Begin 1 Make sure you have an IEEE 1284 compliant, bi-directional parallel interface cable. 2 Disconnect the telephone line cord, then unplug the MFC power cord from the electrical outlet before connecting the parallel interface cable. 3 Make sure your computer is unplugged from electrical power before you connect the interface cable.
136 CHAPTER SIXTEEN Notice to PC User A small filter core and cable tie are enclosed in the vinyl bag with your MFC. PLEASE SAVE THESE PARTS. You will need them in the future if you connect MFC with a Personal Computer. And for optimal performance, use the Double Shielded Parallel Interface Cable with enclosed Filter core and Cable tie. When you use a Personal Computer with your MFC, please attach the enclosed Filter core to Double Shielded Parallel I/F Cable.
SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER Computer Requirements Recommended system requirements for the communication software suite provided are: • Windows® 3.1, 3.11, 95, 98, NT®Workstation Version 4.0 • IBM PC Pentium 75 or higher • 16 MB Ram [32 MB Highly Recommeded] • 50 MB of Hard Disk Space [MFC-740 only] • Floppy Disk drive [MFC-730 only] • CD Rom Drive [MFC-740 only] NOTE: Use only a shielded Interface cable that is IEEE 1284 compliant and less than 2m (6.5 feet) long.
138 CHAPTER SIXTEEN Installing MFC-730 Printer Driver If you are using Windows NT® Workstation Version 4.0: 1 Click the Start button in the Taskbar. 2 Select Settings, then Printers. 3 Double-click on the Add Printer wizard. The Add Printer Wizard window appears: 4 Select My Computer and click the Next button.
SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER 5 Select the Port you will use (we recommend LPT1), and click the Next button. 6 Click the Have Disk button. The Install From Disk window appears: 7 Insert the floppy disk for the MFC-730 printer driver into drive A, and click the OK button.Follow the screen prompts to complete the installation.
140 CHAPTER SIXTEEN If you are using Windows® 3.1 or 3.11: 1 Insert the floppy disk for the MFC-730 printer driver into drive A. 2 From the Program Manager, click on File, then Run. 3 Enter A:\SETUP. If you are using Windows® 95 or 98: 1 2 3 4 Insert the floppy disk for the MFC-730 printer driver into drive A. Click the Start button in the Task bar. Select Run Enter A:\SETUP.
SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER Installing Brother Drivers for your MFC-740 in Windows® Brother Drivers The following software is provided to optimize the use of your MFC. The software can run in Windows® 3.1, 3.11, 95, 98 and NT® Workstation Version 4.0. ■ Printer Driver*- The Printer driver creates the print data from applications, controls transmission and makes settings for printing. It is necessary to install the MFC-740 printer driver into your PC for printing.
142 CHAPTER SIXTEEN Installing Brother Drivers for your MFC-740 under Windows® All the software and drivers are supplied on a single CD. An Auto-Install program will guide you through most of the installation process. 1 Make sure that your MFC is connected to your computer and that the MFC is plugged in. 2 Turn your computer on and start Windows®. NOTE: (For Windows® 95) If “Update Device Driver Wizard” appears, select “Do not install a driver” and click OK.
SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER Win95/98/NT4.0 A Click the START button and then select RUN from the Start Menu. B Type “X:\SETUP.EXE” [where X is your CD-ROM Drive] in the command line box. C Click on OK. YOU CAN EXIT FROM THE AUTO-INSTALLER AT ANYTIME BY CLICKING ON THE ICON IS THE BOTTOM RIGHT HAND CORNER OF YOUR SCREEN. 4 From the Auto-Installer select your preferred language by double clicking on it with your mouse.
144 CHAPTER SIXTEEN Installing the MFC-740 Maintenance Utility for DOS Before you install the program, make sure you have the following hardware and software to install the program: DOS Version 3.3 or later Monitor EGA/VGA or compatible Option Mouse; the mouse driver must be installed. (You can also operate the program with the keyboard.) Follow these steps to install the remote printer console program: 1 Make sure your machine is connected to your computer and it is set to Online.
SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER 2 Type MFC7DOS and press the Enter key. C:\directory name>MFC7DOS The main screen will appear on your computer screen. NOTE: ■ Make sure that you select the correct paper size in this utility program before printing. Paper alignment is not compatible with Epson printers, you cannot get the correct print output unless you set the paper size in this utility. ■ Do not use this program from a DOS window running under Windows.
146 CHAPTER SIXTEEN
147 17 C H A P T E R S E V E N T E E N Optional Accessories (Only for MFC-740) Memory Board The memory board is installed on the main controller board inside the MFC. When you add the optional memory board, it increases the performance for fax operations. Optional Memory for the Fax Operations The MFC can recognize 2MB (ME2000) of Optional Memory using a special Brother memory board that is available from your Brother dealer. Be careful to purchase the appropriate memory board.
148 CHAPTER SEVENTEEN Installing the Optional Memory Board 1 Disconnect the telephone line cord, then unplug the power cord from the AC socket and disconnect the interface cable. 2 Remove the two screws securing the paper output slot in the front of the MFC. Paper Output Slot 3 Pull out the paper output slot.
OPTIONAL ACCESSORIES 4 Hold the edge of the memory board and do not touch its surface. Insert the memory board in the connector on the Main Board and make sure it is securely seated. 5 6 7 8 9 Return the paper output slot to its normal position. Secure it with the two screws. Reconnect the interface cable. Plug the power cord into the AC socket. Connect the telephone line cord.
150 CHAPTER SEVENTEEN
18 C H A P T E R E I G H T E E N PC Printing Printer Emulation If you are printing from the Windows environment, it is best to choose the GDI Brother MFC-730 or MFC-740 Series printer driver. Other emulations may reduce performance. If you need to print from DOS, the MFC will emulate EPSON LQ-510, LQ-850 and LQ-2550. Using the Maintenance Utility Program for Printing from DOS (Only for MFC-740) Before printing from DOS applications, you must use this DOS utility and select the paper size.
152 CHAPTER EIGHTEEN Data 1 Quality Page Length Character Set Auto LF Text Print Direction Condensed Data 2 Character Pitch LF Pitch Auto CR Zero Font Paper Size Black Emphasis Code Page Before printing, you must set the paper size in this utility and in your DOS application. Using the Brother MFC-730/740 Printer Driver The Brother MFC-730/740 printer driver enables you to change settings and override defaults as you change your paper, document type, and colours for printing.
PC PRINTING 153 The Paper Tab The paper tab screen allows you to set up the Paper Size, Paper Source, Orientation, Scaling, and Copies. To access the Brother printer driver, select Print from the File menu. In the Print dialog box, select Brother MFC-730 or Brother MFC-740 from the Name drop down list. Click the Properties button. The printer Brother MFC-730 or Brother MFC-740: Properties dialog box will appear: (MFC-740) Select the Apply button to apply your selected settings.
154 CHAPTER EIGHTEEN Paper Size You can select the size of paper and envelopes and also define other sizes of paper. A4 (International) 210 x 297 mm (8.3 x 11.7 inches) Letter (US) 215 x 279.4 mm (8 1/2 x 11 inches) Legal (US) 215 x 355.6 mm (8 1/2 x 14 inches) Executive (US) 184.2 x 266.7 mm (7 1/4 x 10 1/2 inches) A5 (International) 148 x 210 mm (5.8 x 8.3 inches) Envelopes B5 (International envelope) 176 x 250 mm (6.9 x 9.8 inches) C5 (International envelope) 162 x 229 mm (6.
PC PRINTING 155 Paper Source For the MFC, you can choose Feeder or Manual. Feeder The multi-purpose sheet feeder is primarily used for printing on standard-size paper and envelopes. Manual Feed If your paper has difficulty feeding from the sheet feeder, we recommend using the Manual paper feed method. You will have to load paper sheet by sheet. The MFC stops before printing and the Printer Driver shows “Please load one sheet…” message.
156 CHAPTER EIGHTEEN If your application software contains a similar function to this, both settings will be effective. Do not use the two selections simultaneously. Copies The Copies selection tells Windows how many copies you want to print from a software application. This setting is independent of the “copies selection” that may be available within the print menus of your software application. Do not use the two selections simultaneously.
PC PRINTING 157 The Quality/Colour Tab The Quality/Colour tab enables you to select the print quality, media, colours (matched to PC monitor, custom colours, or mono), and document type. Click the Quality/Colour tab to display this screen: (MFC-740) Select the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button.
158 CHAPTER EIGHTEEN Quality Select the print quality. The print quality and speed are related. Higher quality takes a longer time to print. Draft : 360 x 180 dpi. The fastest print mode (approximately two to four times faster than normal mode) and gives lower ink consumption. Use this mode to print large volume documents or a document for proofing. Normal : 360 x 360 dpi. Recommended mode for ordinary printouts. Good print quality with comfortable printing speed. Fine : 720 x 720 dpi for colour.
PC PRINTING 159 Colour/Mono Colour When your document contains colour and you want to print it in colour, select this mode. Only generic colours will appear on the printout. (Unless you also select colour matching.) Mono Select this mode if your document has only black and gray scale text and/or objects. Mono mode makes the print processing speed faster than colour mode. If your document contains colour, selecting Mono mode prints your document in 256 levels of gray scale.
160 CHAPTER EIGHTEEN Document The printer driver will select the most suitable colour matching method depending on your document type. Generally, text and business graphics are printed vividly and photographic images are printed softly. ■ Auto The printer driver automatically selects the document type. In most cases, we recommend to use the Auto setting. ■ Photo Select this mode for Photographic images.
PC PRINTING ■ Match Monitor (Available only when ICM is turned Off.) Suitable for photographic images. Colour is adjusted to get the closest colour match to the PC monitor. ■ Vivid Colour (Available only when ICM is turned Off.) Suitable for business graphics such as charts, graphs, and text. The colour is adjusted to give more vivid colour. Halftone Pattern The MFC can use several methods to arrange where to place dots to express halftones.
162 CHAPTER EIGHTEEN The Control/Maintenance Tab Select the Control/Maintenance tab from the Brother MFC-730/740 printer driver dialog box: (MFC-740) Select the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button.
PC PRINTING Monitor Calibration If you want to get the closest colour to your PC monitor on the printouts, calibrate your monitor by clicking this button. The method used to express colour is different between monitors and the MFC. The PC monitor uses the three primary colours—Red, Green, Blue—to create full colours and the MFC uses four colours—Cyan, Magenta, Yellow, and Black—to create full colours.
164 CHAPTER EIGHTEEN Cleaning If you see some dots missing on the printout, clean the print head. Print the test page and find out which colour has problems. 1 Select the colour to be cleaned. 2 Press the “Clean” button. The MFC starts cleaning. Wait until ONLINE shows again on the MFC display. The Printer Adjustment Tab Vertical Alignment If you see poor print quality, 1 Please ensure that the printer is connected to the PC, turned ON and loaded with A4 paper.
19 C H A P T E R N I N E T E E N Important Information Important Safety Instructions 1 2 3 4 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product on an unstable surface, stand, or table. The product may fall, causing serious damage to the product.
166 CHAPTER NINETEEN 12 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product. 13 Do not attempt to service this product yourself, because opening or removing covers may expose you to dangerous voltage points and/or other risks. Refer all servicing to service personnel. 14 This product has no mains ON/OFF switch.
I M P O RTA N T I N F O R M AT I O N Any other usage will invalidate the approval of the apparatus, if as a result it then ceases to comply with the standards against which approval was granted. The machine is approved for connection to a single exclusive direct exchange line provided by BT, Kingston-upon-Hull Telecommunications and CATV, and to approved Private Automatic Branch Exchanges (PABXs). The connection to the BT network must not be hard-wired.
168 CHAPTER NINETEEN IMPORTANT-For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.
20 C H A P T E R 169 T W E N T Y Troubleshooting and Maintenance Troubleshooting Error Messages As with any sophisticated office product, errors may sometimes occur. If this happens, your MFC often identifies the problem and displays an error message. The table below explains the most common error messages. ERROR MESSAGES ERROR MESSAGE CAUSE ACTION CHECK CASSETTE MFC cassette cover is open or MFC cassette is not installed properly. Close cassette cover or install cassette properly.
170 CHAPTER TWENTY ERROR MESSAGE CAUSE ACTION MACHINE ERROR XX MFC has a mechanical problem Cut the power off. Then contact your Brother dealer for service. MEMORY FULL You can’t store data in the memory. See Memory Full Mesaage in chap. 10. NEAR EMPTY XXXX One or more of the ink cartridges is running out of ink. Order a new ink cartridge now. NO RESPONSE/BUSY The number you dialled does not answer or is busy. Verify the number and try again.
TROUBLESHOOTING AND MAINTENANCE Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed in the multi-purpose sheet feeder. 1 Open the cassette cover and pull the jammed paper upwards and remove it. 2 If the paper cannot be pulled out easily, remove the multi-purpose sheet feeder. 3 Open the cassette and remove the paper from the multi-purpose sheet feeder in the easiest direction. Paper is jammed in the manual feed tray.
172 CHAPTER TWENTY 3 Holding the cassette, pull the jammed paper out of the multi-purpose sheet feeder from underneath the cassette. Paper is jammed inside the MFC. 1 Remove the multi-purpose sheet feeder.
TROUBLESHOOTING AND MAINTENANCE 2 Lift the top cover and make sure where the paper is jammed. 2 Top Cover 1 Paper is jammed inside the front of the MFC. Release Lever (Blue) 1 Close the top cover. 2 Pull the paper towards you while you hold up the release lever at the rear of the MFC.
174 CHAPTER TWENTY Replace the multi-purpose sheet feeder. Paper is jammed inside the back of the MFC. Release Lever (Blue) 1 Pull the paper out of the back of the MFC while holding up the release lever at the rear of the MFC. 2 Close the Top Cover. 3 Replace the multi-purpose sheet feeder. If You Are Having Difficulty with Your MFC If you think there is a problem with your MFC, make a copy first. If the copy looks good, the problem is probably not your MFC.
TROUBLESHOOTING AND MAINTENANCE DIFFICULTY SUGGESTIONS White Lines in Text or Graphics Clean the print head (see Cleaning the Print Head in this chapter). Stains Appear on the Reverse Side or at the Bottom of the Page Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist. (See Regular Maintenance in this chapter). Vertical Black Lines When Receiving The sender’s scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine.
176 CHAPTER TWENTY DIFFICULTY SUGGESTIONS Printer Difficulties Horizontal lines appear in Text or Graphics. Clean the print head (see Cleaning the Print Head in this chapter). You see the “New Hardware Found” message on your PC screen (although you have already installed the drivers in Windows® 95/98). Click on the ‘Do not install a driver. (Windows® will not prompt you again)’ and click ‘OK’. The MFC does not print the data in the correct position.
TROUBLESHOOTING AND MAINTENANCE 3 Press Start. The MFC begins printing. 4 Press Stop to exit. Cleaning the Print Head Clean the print head if you get a horizontal line in the text or graphics on your printed documents. You can clean the four colour (black, cyan, yellow, magenta) print heads (or a single colour) using the Ink Management key or from the printer driver. Caution Do NOT clean the print head by touching it with your hand or a cloth. 1 2 3 4 Press Ink Management. Press 1 to choose 1.CLEANING.
178 CHAPTER TWENTY 2 Press Start. The MFC prints a sample page. Study the alignment page and decide which sample numbers show the most evenly printed ink lines for 360 and 720 dpi. The screen displays 360DPI ADJUST ENTER NO.(1-9) 3 Using the dial pad, enter the level of adjustment needed for 360 dpi (1 to 9). 4 The screen displays 720DPI ADJUST ENTER NO.(1-9) 5 Using the dial pad, enter the level of adjustment needed for 720 dpi (1 to 9). 6 Print another sample Test Print and check it (see chap.18).
TROUBLESHOOTING AND MAINTENANCE 179 Turning Off Bi-directional Printing You can further improve print quality by turning off bi-directional printing and setting the MFC to print in one direction only. However, this will reduce print speed by one half. 1 Press Menu, 2, 3. The screen displays 3.BI-DIR PRINT 2 Press 2 to select OFF (or 1 to select ON).
180 CHAPTER TWENTY Packing and Shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you could void your warranty. 1 Unplug the MFC from telephone wall socket. 2 Unplug the MFC from the AC outlet. NOTE: Do not unplug the MFC after a print job until you hear the final click. 3 Remove the recording paper wire extension, recording paper support, document tray, document plastic extension, and handset, and pack them.
TROUBLESHOOTING AND MAINTENANCE 4 Wrap the MFC in the plastic bag and place it in the original carton with the original packing material. 5 Place additional parts (such as cords and trays) and documents (such as your manual) into the carton.
182 CHAPTER TWENTY * ** * ... Only for MFC-730 ** ... Only for MFC-740 6 Close the carton.
TROUBLESHOOTING AND MAINTENANCE Regular Maintenance Cleaning the Scanner Unplug the MFC and open the control panel cover. Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. If the screen still displays a scanner error, please contact your Brother dealer for service. Cleaning the MFC Printer Platen When you want to clean your MFC printer platen, wipe it with a lint free cloth that is dry or lightly moistened with isopropyl alcohol.
184 CHAPTER TWENTY Cleaning the Pick-up Roller 1 Remove the Feeder from the printer platen. 2 Wipe the pick-up rollers with a cloth moistened with isopropyl alcohol. Multi-Purpose Sheet Feeder Pick-up Rollers 3 Refit the Feeder to the printer platen. WARNING ■ Be sure to unplug the MFC from the main power outlet before cleaning the printer platen and pick-up roller. ■ Be careful not to touch the paper feed star wheels and flat cable.
TROUBLESHOOTING AND MAINTENANCE 1 Press Ink Management. 2 Press or to choose 2. REPLACE INK. 3 Press Set. If one or more ink cartridges are empty, for example Black, the screen displays INK EMPTY BLACK and PLS OPEN COVER. 4 Open the top cover. 5 Open the cartridge covers by pinching the clips as shown in the illustration. Clip Cartridge Cover 6 Remove the ink cartridge by lifting it up and then out of the print head.
186 CHAPTER TWENTY 8 Hold the ink cartridge as shown in the illustration, and remove the sealing tape from the side of the ink cartridge. Carefully peel the tape in the direction away from you.. opening IMPORTANT: To prevent spilling ink and staining your hands and clothing, remove the sealing tape gently. 9 Each colour has its own correct position. Insert each new ink cartridge into the carriage using the colour indicator on the print head as a guide. Please be careful not to push down the switch bar.
TROUBLESHOOTING AND MAINTENANCE 187 When the MFC completes the cleaning cycle, the display returns to Standby mode (date and time). WARNING If ink gets in your eyes, irrigate them with water immediately and consult a doctor if you are concerned. Caution ■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge. ■ DO NOT shake the ink cartridges.
188 CHAPTER TWENTY
21 C H A P T E R T W E N T Y - O N E Specifications Fax Specifications Compatibility ITU-T Group 3 Coding system MH/MR/MMR Modem speed 14400/12000/9600/7200/4800/2400; Automatic Fallback Document input width 70 mm to 216 mm Document input length 127 mm to 356 mm Scanning/Printing width 208 mm Paper Cassette 200 Sheets (75 g/m2) Printer type Ink Jet Grey scale 256 levels (Error Diffusion) Display LCD, 16 characters x 2 Polling types Standard, Secure, Delayed, Sequential Contrast con
190 C H A P T E R T W E N T Y- O N E Speaker type Full Duplex (Only for MFC-740) Auto answer 1, 2, 3 or 4 rings Communication source Public switched telephone network Operating environment 10-35°C (50-95°F) Best Print Quality 20-33°C (68-91°F) Power source 220 ~ 240V AC 50/60 Hz Power consumpion Standby: under 6 watts Peak: under 75 watts Dimensions 540 x 390 x 247 (mm) Weight 9kg * “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution).
S P E C I F I C AT I O N S Controller Emulations GDI/EPSON ESC/P (LQ-510, LQ-850, LQ2550) Interface A shielded cable to IEEE 1284 (bi-directional) specification less than 2 m (6.5 feet) long should be used. Print Media Paper input Automatic loading from the Feeder or manual loading from the Manual Feed Slot ■ Paper type: Plain paper, coated paper, glossy paper, transparancies, organizer paper and envelopes. ■ Paper size: A4, A5, B5, Letter, Legal Executive, envelopes (commercial No.
192 C H A P T E R T W E N T Y- O N E Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been complied and published, covering the latest product’s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
193 Glossary ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic Fax Transmission Sending a fax without picking up the handset or pressing Speaker Phone. Automatic Redial A feature that enables your fax machine to redial the last fax number if the original fax did not go through because the line was busy or there was no answer.
194 GLOSSARY Compatibility Group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Group. Contrast Setting to compensate for dark or light documents, by lightening dark documents or darkening light documents. Cover Page Prints a page at the other party’s machine, that contains the sender and recipient’s name and fax number, number of pages and comment.
GLOSSARY ICM (incoming message) A recorded voice message received into an external answering machine or the MFC-740’s digital Message Manager. Ink Management button Cleans the print head and / or resets the ink dot counter after replacing an ink cartridge. Interrupt Temporarily puts a waiting job on hold while you perform another operation. Journal Lists information about the last 50 incoming and outgoing faxes. TX means Transmit. RX means Receive.
196 GLOSSARY Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse A form of dialling on a telephone line. Print reduction reduces the size of incoming faxes. Quick-Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. Real Time transmission When memory is full, you can send documents in real time. Remaining Jobs You can check which jobs are waiting in memory and cancel jobs individually.
GLOSSARY Timer A feature that lets you program a fax to go out at a certain time, such as Delayed Fax or Delayed Polling Receive. Toll Saver (Only for MFC-740) A Message Manager setting that allows the MFC to answer after two ring when a message(s) was received and after four rings when there are no messages. The caller can hang up (after two rings) without paying for the call if there are no messages to retrieve. Tone A form of dialling on the telephone line used for Touch Tone telephones.
198 GLOSSARY
199 Index A Activation Code ........................................ 49 Alternating Displays ................................. 30 Answer Mode ........................................... 43 Answering Machine ............................ 23, 99 Assembly .................................................. 11 Automatic Transmission ........................... 61 B Backup Printing ...................................... 105 Beeper Volume .......................................... 39 Bi-Directional Printing .....
200 INDEX D Date and Time ........................................... 35 Deactivation Code .................................... 49 Dialling Mode ........................................... 35 Document ............................................... 160 Document Jam ........................................ 170 Document Tray ......................................... 14 Document Wire Extension ........................ 13 Documents (Size) ..................................... 59 DOS ..........................
INDEX MEMORY FULL ................................... 170 Memory Full Message .............................. 97 MEMORY STATUS ............................... 131 Memory Status List ................................ 112 Memory Storage ....................................... 41 Message Indicator ................................... 103 Message Manager Mode ........................... 99 Message Store ......................................... 100 Monitor Calibration ................................
202 INDEX Remote Commands .......................... 83, 111 Remote Retrieval .............................. 83, 109 Reports .................................................... 131 Reset Key ................................................ 120 Resolution ................................................. 60 Resolution (Multiple) ............................... 69 Reverse Order ......................................... 156 Ring Delay ................................................ 45 Ring Volume .........
203 REMOTE CONTROL ACCESS CARD Change Answer Mode (For MFC-730) ➔ Press 9 8 then for TAD, press 1. Fax/Tel (F/T), press 2. Fax, press 3. Using Remote Access Code 1 Dial your machine phone number from a Exit Remote Operation Press 9 0. Change Remote Access Code 1 Press Menu, 1, 8, 3. 2 Enter the 3-digit number. The (For MFC-740) ➔ changed. 3 Press Set. 4 Press Stop to exit. cannot be 4 touch tone phone. 2 Enter your Remote Control Access Code (159 ) after the beep.
204 Retrieve a Fax Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn feature off press 1. Enter Fax Forwarding press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax message forwarded and then press # #. Press 9 6 1 after two short beeps, then enter the number of remote fax machine, and then # # to retrieve Memory Status List. Turn Fax Storage on press 6. Turn Fax Storage off press 7.
Declaration of Conformity We Brother International Europe Ltd.
® This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support fax machines purchased in their own countries. * Manufactured by Brother Industries Ltd., whose quality system is registered by BSI and JQA. BSI Certificate of registration No. FM27214 JQA Certificate of registration No.
