SOFTWARE USER’S GUIDE Version B
Table of Contents Section I 1 Windows® Printing Using the Brother printer driver..................................................................................................................2 Features ....................................................................................................................................................2 Choosing the right type of paper................................................................................................................
Scan to Card .....................................................................................................................................37 Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR....................................................................42 Viewing items ....................................................................................................................................43 Organizing your items in folders ............................................................
Network Scanning (For models with built-in network support) Before using Network Scanning ..............................................................................................................69 Network license .................................................................................................................................69 Configuring Network Scanning ..........................................................................................................70 Using the Scan key..
Section II Apple® Macintosh® 8 Printing and Faxing Setting up your USB-equipped Apple® Macintosh® ................................................................................99 Simultaneous printing, scanning and faxing ......................................................................................99 Clearing data from the memory ......................................................................................................100 Checking the print quality ...................................
SCAN.....................................................................................................................................................130 Image (example: Apple® PreView)........................................................................................................130 OCR (Word Processing program) .......................................................................................................132 E-mail ........................................................................
Section I ® Windows 2 Scanning 23 ControlCenter2 46 Network Scanning (For models with built-in network support) 69 Remote Setup (Not available for DCP models) 75 Brother PC-FAX Software (For MFC models only) 77 PhotoCapture Center™ 95 Printing I
1 Printing 1 Note • The screens in this section are from Windows® XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow UDP port number 137. Visit the Brother Solutions Center (http://solutions.brother.com) for more information.
Printing Choosing the right type of paper 1 For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the User’s Guide before buying paper. Simultaneous printing, scanning and faxing 1 Your machine can print from your PC while sending or receiving a fax in memory, or while scanning a document into the PC. Fax sending will not be stopped during PC printing.
Printing Status Monitor 1 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink empty. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your PC.
Printing Turning off the status monitor 1 If you want to switch off the status monitor, follow these steps: a b Right-click the Status Monitor icon or window and choose Load Status Monitor on Startup. Set this function to Off and close the window by clicking Exit. Note Even if the status monitor is off, you can check the machine’s status at any time by clicking Status Monitor from the Start menu on your PC. You can switch the status monitor on by opening the menu window when displaying the status.
Printing Basic tab 1 1 5 2 4 3 a b Choose the Media Type and Quality (1). c Click OK (3) to apply your chosen settings. To return to the default settings, click Default (4), then OK (3). Choose the Paper Size, Page Layout, Borderless, Border Line (if any), Orientation, number of Copies and the page order (2). Note This area (5) shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Color/Grayscale.
Printing Quality 1 The quality selection allows you to choose the print resolution. As print quality and speed are related, the higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose. Highest Up to 1200 × 6000 dpi. (See Resolution in Specifications in the User’s Guide.) Use for printing precise images such as photographs. This is the highest resolution and slowest speed. Photo Up to 1200 × 2400 dpi.
Printing Enhanced Print Settings 1 Click the Settings button to see options for enhanced print settings. Bi-Directional Printing 1 When Bi-Directional Printing is checked, the print heads print in both directions offering faster print speeds. When unchecked, the print heads will only print in one direction giving higher quality printouts, but slower printing speeds. Enhanced Normal Printing 1 Use this mode if fine horizontal bands appear on the paper.
Printing Color Enhancement (True2Life®) 1 Checking Color Enhancement (True2Life®) option enables the True2Life® feature. This feature analyzes your image to improve its sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your PC. Color Density Adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak looking picture.
Printing Blue Increases the intensity of Blue in the image to make the image bluer. Paper Size 1 The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 3.5 × 5 in. (88.9 × 127.0 mm) to 8.5 × 14 in. (215.9 × 355.6 mm). You can also choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you are using. You can create a custom size by choosing User Defined Size.
Printing Page Layout 1 The Page Layout option allows you to choose the N in 1 options or the 1 in N options. The N in 1 options print 2 or 4 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode. Note If you are using Windows® 98/98SE/Me, the 4 in 1 layout is not available.
Printing Orientation 1 Orientation chooses the position your document will print (in Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Note If your application software contains a similar function to this, we recommend you use the one in the application. Copies 1 The Copies selection sets the number of copies that will be printed (1 to 999).
Printing Advanced tab 1 1 2 3 4 Note To return to the default settings, click Default.
Printing Color 1 Color/Grayscale 1 This selection allows a color document to be printed in black and white using grayscale. Image Type 1 The printer driver will choose the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly. Auto The printer driver automatically chooses the image type. Photo Use for photographic images.
Printing Custom Image Type 1 You can choose the color matching method manually. Choose the best one for your document. Match Monitor Color is adjusted to get the closest color match with the PC monitor. • Natural: Use for photographic images. The color is adjusted to print more natural colors. • Vivid: Use for business graphics such as charts, graphics and text. The color is adjusted to print more vivid colors.
Printing • Dither: Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that have definite color boundaries or for printing charts such as business charts. Note Some halftone settings cannot be chosen with certain combinations of Media Type and Quality settings. Scaling 1 You can change the print size of your document with the Scaling feature. Choose Off if you want to print the document as it appears on your screen.
Printing Watermark 1 You can print a logo or text onto your document as a Watermark. You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then choose the watermark you want to use. In background 1 Check In background to print the watermark image in the background of your document. If this feature is unchecked, the Watermark will be printed on top of your document.
Printing Watermark Setting 1 You can change the Watermark’s size and position on the page by choosing the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then choose Text or Bitmap in Watermark Style. Title Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field. Watermark Text Enter your Watermark text into the Text Box, and then choose the Font, Size, Color and Style.
Printing Device Options 1 You can set the following Printer Functions: Print Date & Time 1 When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock. Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, choose Opaque. When Opaque is chosen, you can click the Color button to change the color of the Date and Time background.
Printing Quick Print Setup 1 The Quick Print Setup feature allows you to quickly choose driver settings. To view settings, click the tasktray icon. This feature can be set to On or Off from Device Options.
Printing Status Monitor 1 The Status Monitor feature lets you quickly see the ink volume and the printer status when printing. The default setting for the Status Monitor is On. This feature can be set to On or Off from Device Options.
Printing Support tab 1 The Support tab shows the driver version and settings information. There are also links to the Brother Solutions Center and driver update web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
2 Scanning 2 Scanning operations and the drivers used will differ depending on the operating system you are using. As default, the machine uses a TWAIN Compliant driver when scanning documents from your applications. For Windows® XP Two scanner drivers are installed. A TWAIN compliant scanner driver (See TWAIN compliant on page 23) and a Windows® Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For Windows® XP only) on page 30).
Scanning Accessing the Scanner a 2 Start the ScanSoft® PaperPort® 9.0SE software that was installed during the MFL-Pro Suite installation to scan a document. Note The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. The scanning steps may vary when using other software applications. b Click File, then Scan. Or click the Scan button. The Scan panel appears in the left side of the screen. c Choose the scanner you are using from the Scanner drop-down list.
Scanning Scanning a document into the PC 2 You can scan a whole page, or a portion of the page by pre-scanning the document. Scanning a whole page 2 a b Load your document. c Click Start. When scanning is finished, click Cancel to return to the PaperPort ® 9.0SE window.
Scanning d Press and hold down the left mouse button and drag it over the portion you want to scan. Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size. e Load your document again. Note Skip this step if you loaded the document on the scanner glass in step a. f Click Start. This time only the chosen area of the document appears in the PaperPort® 9.0SE window (or your application window). g In the PaperPort ® 9.
Scanning Resolution 2 You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.
Scanning Brightness 2 Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Brightness level and scan the document again.
Scanning Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm.) If you choose Custom as the size, the Custom Document Size dialog box appears. Enter the Name, Width and Height of the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Height. Note You can see the actual paper size you chose on the screen.
Scanning Scanning a document using the WIA driver (For Windows® XP only) 2 WIA compliant 2 For Windows® XP you can choose Windows® Image Acquisition (WIA) when scanning images. You can scan images directly into the PaperPort® 9.0SE viewer that Brother included with your machine or you can scan images directly into any other applications that support WIA or TWAIN scanning. Accessing the scanner a 2 Open your software application to scan the document.
Scanning Scanning a document into the PC 2 There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (Flatbed). (See Pre-Scanning an image — to crop a portion you want to scan on page 25.) Scanning a document using the ADF (Available for ADF model) a 2 Load your document.
Scanning e If you want to change some advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose the settings. Note By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Brother Scanner Utility. (See Brother Scanner Utility on page 34.) f Click the Scan button in the Scan dialog box.
Scanning Pre-Scanning and cropping a portion using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b Put the document face down on the scanner glass. Choose Flatbed in the Paper source drop-down list (1). Note If your machine has no Auto Document Feeder (ADF), you do not need to specify the Paper source.
Scanning f If you need to access advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose a setting. g Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in the PaperPort® 9.0SE window (or your application window).
Scanning Using the Scan key (For USB cable users) 2 Note If you use the Scan key on a network, see Using the Scan key on page 72. You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications, or to a folder on your PC. Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro software suite and connect the machine to your PC.
Scanning Scan to Image 2 You can scan a color picture into your graphics application for viewing and editing. You can change the (Scan) key configuration. (See Image (example: Microsoft ® Paint) on page 50.) a b c Load your document. d Press Black Start or Color Start. The machine starts the scanning process. Press the (Scan) key. Press a or b to choose Scan to Image. Press Menu/Set, Set or OK.
Scanning Scan to File 2 You can scan a black and white or a color document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File configuration screen of the Brother MFL-Pro Control Center. (See File on page 54.) a b c Load your document. d Press Black Start or Color Start. The machine starts the scanning process. Press the (Scan) key. Press a or b to choose Scan to File.
Scanning CAUTION DO NOT unplug the power cord or remove a SmartMedia®, CompactFlash®, Memory Stick®, Memory Stick Pro ™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card. If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the media card back in.
Scanning Changing the default quality 2 (For MFC-640CW only) a 2 Press Menu/Set, 4, 8, 1. 1.Quality b Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi. Press Menu/Set. c Press Stop/Exit. (For DCP models) a b Press Menu. c Press a or b to choose 8.Scan to Card. Press Set. d Press a or b to choose 1.Quality. Press Set. 2 Press a or b to choose 2.PhotoCapture. Press Set. 1.
Scanning Changing the default black & white file format (For MFC-640CW only) a 2 2 Press Menu/Set, 4, 8, 2. 2.B/W File Type b Press a or b to choose TIFF or PDF. Press Menu/Set. c Press Stop/Exit. (For DCP models) a b Press Menu. c Press a or b to choose 8.Scan to Card. Press Set. d Press a or b to choose 2.B/W File Type. Press Set. 2 Press a or b to choose 2.PhotoCapture. Press Set. 2.B/W File Type e Press a or b to choose TIFF or PDF. Press Set. f Press Stop/Exit.
Scanning Changing the default color file format (For MFC-640CW only) a 2 2 Press Menu/Set, 4, 8, 3. 3.ColorFile Type b Press a or b to choose PDF or JPEG. Press Menu/Set. c Press Stop/Exit. (For DCP models) a b Press Menu. c Press a or b to choose 8.Scan to Card. Press Set. d Press a or b to choose 3.ColorFile Type. Press Set. 2 Press a or b to choose 2.PhotoCapture. Press Set. 3.ColorFile Type e Press a or b to choose PDF or JPEG. Press Set. f Press Stop/Exit.
Scanning Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR 2 ScanSoft® PaperPort® 9.0SE for Brother is a document management application. You can use PaperPort® 9.0SE to view scanned documents. Not just viewing, PaperPort® 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing. This chapter only introduces the basic functions of the software.
Scanning Viewing items 2 ScanSoft® PaperPort® 9.0SE gives several ways to view items: Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort® 9.0SE items (MAX files) and non-PaperPort® 9.0SE items (files created using other applications). Non-PaperPort® 9.0SE items include an icon that indicates the application that was used to create the item.
Scanning Organizing your items in folders 2 PaperPort® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View. An item can be a PaperPort® 9.0SE item or a non-PaperPort® 9.0SE item: Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and view their items in Desktop View. You can simply drag and drop an item onto a folder.
Scanning You can import items from other applications 2 As well as scanning items, you can bring items into PaperPort® 9.0SE in a variety of ways and convert them to PaperPort® 9.0SE (MAX) files in several different ways: Print to the Desktop View from another application, such as Microsoft® Excel. Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format (TIFF). You can export items into other formats 2 You can export or save PaperPort® 9.
3 ControlCenter2 3 Note The functions that can be used in ControlCenter2 may vary depending on the model. Using ControlCenter2 3 ControlCenter2 is a software utility that allows you to quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. ControlCenter2 has the following operations: a b c d e f g h Scan directly to a file, E-mail, word processor or graphics application of your choice.
ControlCenter2 Turning the AutoLoad feature off 3 Once you start ControlCenter2 from the Start menu, the icon will appear on the tasktray. You can open the ControlCenter2 window by double-clicking the icon. If you do not want ControlCenter2 to run automatically each time you start your PC; a Right-click the ControlCenter2 icon in the tasktray choose Preferences. The ControlCenter2 preference window appears. b c Uncheck Start ControlCenter on computer startup. , and Click OK to close the window.
ControlCenter2 CUSTOM SCAN 3 You can configure the button name and settings for each of these buttons to meet your specific needs by right-clicking a button and following the configuration menus. PHOTOCAPTURE (USB only) 3 There are three ways of accessing data stored on a media card. These access methods are only available when the machine is connected to the PC by a USB cable. Open PCC Folder Allows you to see the files and folders that are on the media card. (See For USB cable users on page 95.
ControlCenter2 DEVICE SETTING 3 You can configure the machine settings or check ink levels. Remote Setup Allows you to open the Remote Setup Program. (See Remote Setup on page 75.) Quick-Dial Allows you to open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 75.) Ink Level Allows you to check the ink status.
ControlCenter2 SCAN 3 There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab. Image (example: Microsoft® Paint) 3 The Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click the Image button, click Configuration and click the Software Button tab.
ControlCenter2 Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the icon. Choose the File Type from the drop-down list. You can delete an application that you have added by clicking the Delete button in the Software Button tab. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.
ControlCenter2 OCR (Word Processing program) 3 Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click Configuration and click the Software Button tab. To change the word processing application, choose the destination word processing application from the Target Application drop-down list. You can add an application to the list by clicking the Add button.
ControlCenter2 E-mail 3 Scan to E-mail allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click Configuration and click the Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list. You can add an application to the list by clicking the Add button 1.
ControlCenter2 File 3 The Scan to File button allows you to scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type and folder, right-click the File button, click Configuration and click the Software Button tab. Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default folder shown in the Destination Folder, or choose your preferred folder by clicking the icon.
ControlCenter2 CUSTOM SCAN 3 The Custom Scan option allows you to create your own scan options. To configure a button, right-click the appropriate button and click Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Allows you to scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC. Scan to OCR Converts scanned documents into editable text files.
ControlCenter2 Customizing a user-defined button 3 To configure a button, right-click the button, then click the Configuration button to see the configuration window. Scan to Image 3 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to OCR 3 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, OCR Software, OCR Language, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to E-mail 3 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to File 3 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning.
ControlCenter2 PHOTOCAPTURE (USB only) 3 These buttons can be used to open or copy files and folders from a media card installed in the machine. Open PCC Folder (PCC: PhotoCapture Center™) 3 The Open PCC Folder button starts Windows® Explorer and displays files and folders on the media card. Copy From PCC 3 The Copy From PCC button allows you to copy files on a media card to a folder on your hard disk.
ControlCenter2 Copy To Application 3 The Copy To Application button allows you to open files from a specific application after copying to the folder of that application. To change the folder settings, right-click the button and choose your preferred settings for file copying. Setting the Copy Folder 3 Create a new folder based on the PCC files Date or Month The default setting is Date. A copy folder is created with a name based on the date that the original file was created.
ControlCenter2 COPY 3 The Copy1 to Copy4 buttons can be customized to allow you to use advanced copy functions such as N-in-1 printing. To use the Copy buttons, configure the printer driver by right-clicking the button and choosing the Configuration. Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used.
ControlCenter2 PC-FAX (For MFC models only) 3 The PC-FAX option allows you to send and receive faxes. You can also configure the address book and change some general machine settings. Send 3 The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 77.) To change the Send settings, right-click the Send button and click Configuration.
ControlCenter2 Receive/View Received (MFC-640CW and MFC-820CW only) 3 The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX receiving is activated and starts to receive fax data from your Brother machine. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from the control panel menu of the Brother machine.
ControlCenter2 Address Book 3 The Address Book button allows you to add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 82.) Setup 3 By clicking the Setup button, you can configure the user settings of the PC-FAX application. (See Setting up user information on page 78.
ControlCenter2 DEVICE SETTING 3 In the Device Settings option, you can configure the machine settings or check ink levels. Remote Setup (Not available for DCP-120C) 3 The Remote Setup button allows you to open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 75.
ControlCenter2 Quick-Dial (Not available for DCP-120C) 3 The Quick-Dial button allows you to open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. (Except MFC-820CW) (For MFC-820CW) You can register up to 2 fax or telephone numbers per Quick-Dial.
ControlCenter2 Ink Level 3 The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge.
4 Network Scanning (For models with built-in network support) 4 To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See the Network User’s Guide on the CD-ROM) or by using the BRAdmin Professional software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.
Network Scanning (For models with built-in network support) Configuring Network Scanning 4 If you are using a different machine to the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. a For Windows ® XP, click the Start button, Control Panel, Printers and Other Hardware, then Scanners and Cameras (or Control Panel, Scanners and Cameras).
Network Scanning (For models with built-in network support) Specify your machine by name 4 1 Enter the machine node name in Node Name, or click Browse and choose the proper device you want to use. 2 Click Apply. d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like.
Network Scanning (For models with built-in network support) Using the Scan key 4 Note If you use the Scan key on USB, see Using the Scan key (For USB cable users) on page 35. Scan to E-mail (PC) 4 When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2 software will launch the default E-mail application on the designated PC. You can scan and send a black and white or color document from the PC as an attachment.
Network Scanning (For models with built-in network support) Scan to Image 4 When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2 software will launch the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft® Paint) on page 50.) a b c Load your document. d Press a or b to choose the destination PC you want to send to. Press Menu/Set, Set or OK.
Network Scanning (For models with built-in network support) Scan to File 4 When you choose Scan to File, you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2. You can change the Scan configuration. (See File on page 54.) a b c Load your document. d Press a or b to choose the destination PC you want to send to. Press Menu/Set, Set or OK.
5 Remote Setup (Not available for DCP models) 5 Remote Setup 5 The Remote Setup rpogram allows you to configure many machine settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.
Remote Setup (Not available for DCP models) Note • You can use the Export and Import buttons to save several sets of settings for your machine. • To save all your settings, highlight MFC-XXXX at the top of the settings list then click Export. • To save a single setting or a group of settings, highlight each setting or function heading (for example, to choose all fax settings highlight Fax) from the setting list then click Export.
6 Brother PC-FAX Software (For MFC models only) 6 Note If you are using Windows® XP or Windows® 2000 Professional, you must log on with Administrator rights. PC-FAX sending 6 The Brother PC-FAX feature allows you to use your PC to send an application or document file as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page.
Brother PC-FAX Software (For MFC models only) Setting up user information 6 Note You can access User Information from the FAX Sending dialog box by clicking the icon. (See Sending a file as a PC-FAX using the Facsimile style user interface on page 87.) a Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Setup.
Brother PC-FAX Software (For MFC models only) Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). Include header To add header information to the top of the fax pages, check Include header.
Brother PC-FAX Software (For MFC models only) Address Book 6 If Outlook Express is installed on your PC, you can choose in the Address Book which address book to use for PC-FAX sending. There are two types: Brother Address Book or Outlook Express. For the address book file, you must enter the path and file name of the database file which contains the address book information. Click the Browse button to choose the database file.
Brother PC-FAX Software (For MFC models only) Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button a b c Click the Speed Dial button you want to program. Click the member or group you want to store on the Speed Dial button. Click Add >>.
Brother PC-FAX Software (For MFC models only) Brother Address Book a 6 Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add, edit and delete members and groups. a In the Address Book dialog box, click the icon to add a member.
Brother PC-FAX Software (For MFC models only) Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time. a In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: b c Enter the name of the new group in the Group Name field. d After all the members you want have been added, click OK.
Brother PC-FAX Software (For MFC models only) Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv). You can also choose and create a Vcard that can be attached to a member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.) Exporting the whole current Address Book 6 Note If you are creating a Vcard, you must first choose the member. If you choose Vcard in a, Save as type: will be Vcard (*.vcf).
Brother PC-FAX Software (For MFC models only) Importing to the Address Book 6 You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. Importing an ASCII text file a Do one of the following: From the Address Book, click File, Import, then Text. Click Vcard and go to e. b From the Available Items column choose the data fields you want to import, and click Add >>.
Brother PC-FAX Software (For MFC models only) Setting up a cover page From the PC-FAX dialog box, click the 6 icon to access the PC-Fax Cover Page setup screen. The Brother PC-FAX Cover Page Setup dialog box appears: Entering cover page information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. To From Comment Enter the comment you want to add to the cover page. Form Choose the cover page format you want to use.
Brother PC-FAX Software (For MFC models only) Sending a file as a PC-FAX using the Facsimile style user interface a b Create a file in any application on your PC. c Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears: 6 Click File, then Print. The Print dialog box appears: Note If the Simple style user interface appeares, change the user interface selection setting. (See Sending setup on page 79.
Brother PC-FAX Software (For MFC models only) f Click Start to send the fax. Note • If you want to cancel the fax, click Stop. • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start. Sending a file as a PC-FAX using the Simple style user interface a b Create a file in any application on your PC. c Choose Brother PC-FAX as your printer, and then click Print. The Simple style user interface appears: 6 Click File, then Print.
Brother PC-FAX Software (For MFC models only) e To send a cover page and note, check Cover Page On. Note You can also click the f Click the send icon to create or edit a cover page. icon. Note If you want to cancel the fax, click the cancel icon.
Brother PC-FAX Software (For MFC models only) PC-FAX receiving (MFC-640CW and MFC-820CW only) 6 Note • To use PC-FAX receiving, you must log on with Administrator rights. • To use PC-FAX receiving with a Windows® XP computer that is protected by the firewall, the Network PC-FAX receiving program must be excluded from the firewall setting. See Troubleshooting and Routine Maintenance of the User’s Guide or visit the Brother Solutions Center (http://solutions.brother.com) for more information.
Brother PC-FAX Software (For MFC models only) Enabling the PC-FAX software on your machine 6 You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. (For MFC-640CW) a b Press Menu/Set, 2, 5, 1. c Press a or b to choose USB or your PC name if connected on a network. Press Menu/Set. d Press a or b to choose Backup Print:On or Backup Print:Off. Press Menu/Set. e Press Stop/Exit.
Brother PC-FAX Software (For MFC models only) Running the PC-FAX receiving software on your PC 6 Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX, ‘PC-FAX Receiving’ then MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name). The PC-FAX icon appears in your PC tasktray. Setting up your PC 6 a Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup.
Brother PC-FAX Software (For MFC models only) Configuring the Network PC-FAX Receiving Settings 6 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (See the Quick Setup Guide). If you are using a different machine to the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below. a In the PC-FAX RX Setup dialogue box, click the Network Settings button.
Brother PC-FAX Software (For MFC models only) Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between and been received, the icon will change to once the received fax has . The icon will change to . Once the fax has been viewed. a b c Run PaperPort®. Open the Fax Received folder. Double-click any new faxes to open and view them.
7 PhotoCapture Center™ 7 CAUTION DO NOT start your PC with a media card installed in the media drive of the machine. You could lose your data or damage the card. Note • The PhotoCapture Center™ will read only the card that was put in first. • While the machine is printing from the PhotoCapture Center™, your PC cannot access the PhotoCapture Center™ for any other operation.
PhotoCapture Center™ When you take out a media card, do the following to prevent damage to the media card: a b 7 In Windows® Explorer, right-click the removable disk icon and choose Eject. Wait until the (PhotoCapture) key stops blinking before taking out the media card.
PhotoCapture Center™ For network cable users (For models with built-in network support) a b 7 Put a SmartMedia®, CompactFlash® 1, Memory Stick® 2, Memory Stick Pro ™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ 1 into your machine. 1 This product also supports CompactFlash® type1 and xD-Picture Card™ type M (Large Capacity). 2 A MagicGate Memory Stick® can be used, but any music data that is stored on the stick cannot be read. Double-click the Network PhotoCapture Center icon.
Section II ® ® Apple Macintosh 99 Scanning 112 ControlCenter2 127 Network Scanning (For models with built-in network support) 144 Remote Setup & PhotoCapture Center™ 149 Printing and Faxing II
8 Printing and Faxing 8 Note The screens shown in this section are from Mac OS® X 10.2.4. Screens on your Macintosh ® may vary depending on your operating system. Setting up your USB-equipped Apple® Macintosh® 8 Note Before you can connect the machine to your Macintosh®, you must buy a USB cable that is no longer than 6 feet (2 meters). Improper Setup DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.
Printing and Faxing Clearing data from the memory 8 If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing Stop/Exit. Checking the print quality 8 If you want to check the print quality and find out how to improve it, see Improving print quality in the User’s Guide.
Printing and Faxing Media Type 8 For the best print results, choose the print media in the driver. The machine changes the way it prints, depending on the media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper Note Choose Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text.
Printing and Faxing Quality 8 The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose. Highest Up to 1200 × 6000 dpi. (See Resolution in Specifications of the User’s Guide.) Use for printing precise images such as photographs.
Printing and Faxing Using the Brother ink driver (For Mac OS® X) Choosing page setup options a From an application such as Apple® TextEdit, click File, then Page Setup. Make sure MFC-XXXX (where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK. b From an application such as Apple® TextEdit, click File, then Print. Click Print to start printing.
Printing and Faxing Choosing printing options 8 To control special printing features, choose Print Settings in the Print dialog box. You can change the Quality, Media Type, Color/Grayscale, Paper Thickness, Bi-Directional Printing, Enhanced Normal Printing and Mirror Printing settings. Note See Resolution in Specifications in the User’s Guide.
Printing and Faxing Using the Brother ink driver (For Mac OS® 9.1-9.2) 8 Choosing a printer 8 a Open the Chooser from the Apple menu. b Click the Brother Ink icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. Page Setup a 8 From an application such as Presto!® PageManager®, click File, then Page Setup. You can change the settings for Paper Size, Paper Thickness, Paper Source, Orientation, Borderless Printing and Scaling and then click OK.
Printing and Faxing Printing a document a 8 From an application such as Presto!® PageManager®, click File, then Print. Click Print to start printing. Note If you want to change Copies, Pages, Quality, Media Type or Color/Grayscale, choose your settings before clicking Print. Click the Option or Settings button to change Image Type or other printing options. Bi-Directional Printing When Bi-Directional Printing is checked, the print heads print in both directions offering faster print speeds.
Printing and Faxing Sending a fax (For MFC models only) For Mac OS® X 8 8 You can send a fax directly from a Macintosh® application. a b Create a document in a Macintosh® application. c Choose Send Fax from the pop-up menu. Click File, then Print.
Printing and Faxing d Choose Facsimile from the Output pop-up menu. e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Printing and Faxing Drag a vCard from the Mac OS® X Address Book application 8 You can address a fax number using a vCard (an electronic business card) from the Mac OS® X Address Book application. a b Click Address Book. Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field. Note If both work and home fax numbers are stored in the Mac OS® X Address Book, choose work fax or home fax from the Stored Fax Numbers pop-up menu, and then drag a vCard.
Printing and Faxing For Mac OS® 9.1-9.2 8 You can send a fax directly from a Macintosh® application. a b Create a document in a Macintosh® application. Click File, then Print. The Printer dialog box appears: When Printer is chosen, the top button shows Print and the Address button is not available. c Choose Facsimile from the Output pop-up menu. When Facsimile is chosen, the top button changes to Send Fax and the Address button is available.
Printing and Faxing d Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you choose them. e f Enter a fax number in the Input Fax Number box. When you are finished addressing your fax, click Send Fax. Note If you click Send Fax without addressing your fax, the following error message appears: Click OK to go to the Send Fax dialog box.
9 Scanning 9 Scanning from a Macintosh® 9 The Brother machine software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support TWAIN specifications. Note If you want to scan from a machine on a network, choose the networked machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the Model pop-up menu of ControlCenter2. (Network scanning supported in Mac OS® X 10.2.
Scanning Scanning an image into your Macintosh® 9 You can scan a whole page, or a portion by pre-scanning the document. Scanning a whole page a 9 Load your document in the ADF. Note If your model is a flatbed type, you can also put your document on the scanner glass. b Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast c Click Start.
Scanning e Adjust the settings for Resolution, Color Type(Grayscale), Brightness, Contrast, and Size in the Scanner Setup dialog box as needed. f Click Start. This time only the chosen area of the document appears in the application window. g You can refine the image in your editing software. Settings in the Scanner window 9 Resolution 9 You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image.
Scanning Color Type 9 Black & White Use for text or line art images. Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the gray appearence.) True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. 8 Bit Color Uses up to 256 colors to scan the image. 24 Bit Color Uses up to 16.
Scanning Photo 4 × 6 in. Index Card 5 × 8 in. Photo L 89 × 127 mm Photo 2L 127 × 178 mm Post Card 1 100 × 148 mm Post Card 2 148 × 200 mm Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215 × 355 mm.) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size. Height: Enter the height of the custom size.
Scanning Using the Scan key (For USB cable users) 9 Note • Available for Mac OS® X 10.2.4 or greater. • If you use the Scan key on a network, see Using the Scan key on page 146. You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications or to a folder on your Macintosh®. Before you can use (Scan) on the control panel, you have to install the Brother MFL-Pro Software Suite and connect the machine to your Macintosh®.
Scanning Scan to Image 9 You can scan a color picture into your graphics application for viewing and editing. You can change the (Scan) configuration. (See Image (example: Apple® PreView) on page 130.) a b c Load your document. d Press Black Start or Color Start. The machine starts the scanning process. Press (Scan). Press a or b to choose Scan to Image. Press Menu/Set, Set or OK.
Scanning Scan to File 9 You can scan a black and white or a color document into your Macintosh® and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro ControlCenter2. (See File on page 134.) a b c Load your document. d Press Black Start or Color Start. The machine starts the scanning process. Press (Scan). Press a or b to choose Scan to File. Press Menu/Set, Set or OK.
Scanning a Put a SmartMedia®, CompactFlash® 1, Memory Stick® 2, Memory Stick Pro ™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ 1 into your machine. 1 This product also supports CompactFlash® type1 and xD-Picture Card™ type M (Large Capacity). 2 MagicGate Memory Stick® can be used, but any music data that is stored on the stick cannot be read.
Scanning Changing the default quality 9 (For MFC-640CW only) a 9 Press Menu/Set, 4, 8, 1. 1.Quality b Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi. Press Menu/Set. c Press Stop/Exit. (For DCP models) a b Press Menu. c Press a or b to choose 8.Scan to Card. Press Set. d Press a or b to choose 1.Quality. Press Set. 9 Press a or b to choose 2.PhotoCapture. Press Set. 1.
Scanning Changing the default black & white file format (For MFC-640CW only) a 9 9 Press Menu/Set, 4, 8, 2. 2.B/W File Type b Press a or b to choose TIFF or PDF. Press Menu/Set. c Press Stop/Exit. (For DCP models) a b Press Menu. c Press a or b to choose 8.Scan to Card. Press Set. d Press a or b to choose 2.B/W File Type. Press Set. 9 Press a or b to choose 2.PhotoCapture. Press Set. 2.B/W File Type e Press a or b to choose TIFF or PDF. Press Set. f Press Stop/Exit.
Scanning Changing the default color file format (For MFC-640CW only) a 9 9 Press Menu/Set, 4, 8, 3. 3.ColorFile Type b Press a or b to choose PDF or JPEG. Press Menu/Set. c Press Stop/Exit. (For DCP models) a b Press Menu. c Press a or b to choose 8.Scan to Card. Press Set. d Press a or b to choose 3.ColorFile Type. Press Set. 9 Press a or b to choose 2.PhotoCapture. Press Set. 3.ColorFile Type e Press a or b to choose PDF or JPEG. Press Set. f Press Stop/Exit.
Scanning Using Presto!® PageManager® 9 Presto!® PageManager® is an application for managing the documents in your Macintosh ®. Since it is compatible with most image editors and word processing programs, Presto!® PageManager® gives you unmatched control over your Macintosh® files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto!® PageManager®.
Scanning Technical support 9 For USA Company name: Newsoft America Inc. Postal Address: 4113 Clipper Court Fremont CA 94538, USA Telephone: 510-4458600 Fax: 510-4458601 E-mail Address: contactus@newsoftinc.com URL: http://www.newsoft.com For Canada E-mail Address: contactus@newsoftinc.com Germany Company name: NewSoft Europe Postal Address: Regus Center Fleethof Stadthausbrucke 3 20355 Hamburg, Germany Telephone: 49-40-37644530 Fax: 49-40-37644500 E-mail Address: contact@newsoft.
Scanning France Company name: Partners in Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland Telephone: 0800-917171 E-mail Address: Newsoft@pie.ie Italy Company name: V.I.P Postal Address: Not Open Telephone: 166821700 Fax: 532786999 E-mail Address: supporto@gensoftonline.
10 ControlCenter2 10 Note The functions that can be used in ControlCenter2 may vary depending on the model. Using ControlCenter2 (For Mac OS® X 10.2.4 or greater) 10 ControlCenter2 is a software utility that allows you to quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the icon and choose Open.
ControlCenter2 Turning the AutoLoad feature off 10 If you do not want ControlCenter2 to run automatically each time you start your Macintosh®, do the following. a Click the ControlCenter2 icon in the menu bar and choose Preference. The ControlCenter2 preference window appears. b c Uncheck Start ControlCenter on computer startup. Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.
ControlCenter2 Software button in ControlCenter2 choose the Software Button tab in the configuration menu for each of the SCAN buttons. CUSTOM SCAN 10 You can configure the button name and settings for each of these buttons to meet your specific needs by clicking a button while holding down the Ctrl key and following the configuration menus. COPY / PC-FAX 10 COPY - Allows you to use your Macintosh® and any printer driver for enhanced copy operations.
ControlCenter2 SCAN 10 There are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab. Image (example: Apple® PreView) 10 The Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, click the button while holding down the Ctrl key and choose Software Button.
ControlCenter2 To change the destination application, choose the proper application from the Target Application pop-up menu. You can add an application to the lists by clicking the Add button. Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the Browse button. Also choose the File Type from the pop-up menu. You can delete an application that you have added. Just choose the Application Name and click the Delete button.
ControlCenter2 OCR (Word Processing program) 10 Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, click the button while holding down the Ctrl key and choose Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.
ControlCenter2 E-mail 10 The Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu. You can add an application to the lists by clicking the Add button 1.
ControlCenter2 File 10 The Scan to File button allows you to scan an image to a folder on your hard disk in any file format. This allows you to easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button. Choose the file type for the saved image from the File Type pop-up menu. You can save the file to the default folder, or choose your preferred folder by clicking the Browse button.
ControlCenter2 CUSTOM SCAN 10 There are four buttons which you can configure to fit your scanning needs. To configure a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Allows you to scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh® as a destination.
ControlCenter2 Scan to Image 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to OCR 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to E-mail 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to File 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 COPY / PC-FAX 10 The Copy1-Copy4 buttons can be customized to allow you to use advanced copy and fax functions such as N-in-1 printing. To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key. Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used.
ControlCenter2 DEVICE SETTINGS 10 You can configure the machine settings or check ink levels by clicking a button. Remote Setup (Not available for DCP models) 10 The Remote Setup button allows you to open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup (For Mac OS® X 10.2.4 or greater) (Not available for DCP models) on page 149.
ControlCenter2 Quick-Dial (Not available for DCP models) 10 The Quick-Dial button allows you to open the Set Quick-Dial window in the Remote Setup Program, so you can easily register or change the dial numbers on your Macintosh®. (Except MFC-820CW) (MFC-820CW) You can register up to 2 fax or telephone numbers per Quick-Dial.
ControlCenter2 Ink Level 10 The Ink Level button opens the Brother Status Monitor window, which displays the ink level for each cartridge. Note The Brother Status Monitor application is located in Macintosh HD/Library/Printers/Brother/Utilities.
11 Network Scanning (For models with built-in network support) 11 Note Available for Mac OS® X 10.2.4 or greater. If you want to scan from the machine on a network, you must choose the networked machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the Model pop-up menu in the main screen of ControlCenter2.
Network Scanning (For models with built-in network support) c Specify your machine by IP address or node name. To change the IP address, enter the new IP address. To change the node name of your machine, enter the new node name. Each node (machine) has its own node name. You can find the node name by printing out the machine configuration page. (See the Network User’s Guide on the CD-ROM.
Network Scanning (For models with built-in network support) Using the Scan key 11 Note If you use the Scan key on USB, see Using the Scan key (For USB cable users) on page 117. Scan to E-mail 11 When you choose Scan to E-mail (Macintosh®), your document will be scanned and sent directly to the Macintosh® you designated on your network. ControlCenter2 will activate the default E-mail application on the designated Macintosh® for addressing to the recipient.
Network Scanning (For models with built-in network support) Scan to Image 11 When you choose Scan to Image, your document will be scanned and sent directly to the Macintosh® you designated on your network. ControlCenter2 will activate the default graphics application on the designated Macintosh®. You can change the Scan configuration. (See Image (example: Apple® PreView) on page 130.) a b c Load your document. d Press a or b to choose the destination Macintosh® you want to send to.
Network Scanning (For models with built-in network support) Scan to File 11 When you choose Scan to File, you can scan a black and white or color document and send it directly to a Macintosh® you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated Macintosh®. You can change the Scan configuration. (See File on page 134.) a b c Load your document.
12 Remote Setup & PhotoCapture Center™ 12 Remote Setup (For Mac OS® X 10.2.4 or greater) (Not available for DCP models) 12 The Remote Setup application allows you to configure many machine settings from a Macintosh® application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh® and displayed on your Macintosh® screen. If you change the settings, you can upload them directly to the machine.
Remote Setup & PhotoCapture Center™ Note • To save a setting, highlight setting (for example, Set Quick-Dial) from the setting list then click Export. Each setting you export is saved as a single file. • If you need to change the machine that was registered to your Macintosh® during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine. Open the DeviceSelector and choose the new machine.
Remote Setup & PhotoCapture Center™ c You can edit a file and save it to another drive on your Macintosh®. d Quit all applications that are running stored data on the media card and drag the Removable Disk icon into the Trash icon before you remove the media card from the machine.
Remote Setup & PhotoCapture Center™ For network cable users (For models with built-in network support) a 12 Put a SmartMedia®, CompactFlash® 1, Memory Stick® 2, Memory Stick Pro ™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ 1 into your machine. 1 This product also supports CompactFlash® type1 and xD-Picture Card™ type M (Large Capacity). 2 A MagicGate Memory Stick® can be used, but any music data that is stored on the stick cannot be read.
A Index C R ControlCenter2 Macintosh ® .......................................................... 127 Windows® .............................................................. 46 Remote Setup Windows® .............................................................. 75 D DeviceSelector ....................................... 112, 144, 150 Drivers Macintosh ® printer ........................................................103, 105 TWAIN ..............................................................
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
