USER’S GUIDE MFC-640CW ® Version C
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-640CW Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Brother fax back system (USA only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One Year Limited Warranty and Replacement Service (USA only) Who is covered: • This limited warranty ("warranty") is given only to the original end-use/retail purchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product").
Brother® One Year Limited Warranty and Replacement Service (USA only) by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the machine, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet. Do not handle the plug with wet hands. Doing this might cause an electrical shock.
WARNING ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location. ■ This product must be installed near an AC power outlet that is easily accessible.
Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard, AC power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°-35°C). Caution ■ Avoid placing your machine in a high-traffic area. ■ Avoid placing your machine on the carpet. ■ Do not place near heaters, air conditioners, water, chemicals, or refrigerators.
Quick Reference Guide Sending faxes Automatic Transmission 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Enter the fax number using Speed-Dial, Search or the dial pad. 4 Press Black Start or Color Start. Storing numbers x Storing Speed-Dial numbers 1 Press Menu/Set, 2, 3, 1. 2 Using the dial pad, enter a two-digit Speed-Dial location number, and then press Menu/Set. 3 Enter a number (up to 20 digits), and then press Menu/Set.
Dialing operations Speed-Dialing 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Press Search/Speed Dial, press #, and then press the two-digit Speed-Dial number. 4 Press Black Start or Color Start. Making copies 1 2 3 Press (Copy) to illuminate it in green. Load your document. Press Black Start or Color Start. Using Search 2 3 5 ▲ 4 If it is not illuminated in green, press (Fax). Load your document.
How to access the complete User’s Guide This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer and Scanner. When you are ready to learn detailed information about these operations, read the complete User’s Guide that is on the CD-ROM. To view Documentation (For Windows®) From the Start menu, select Brother, MFL Pro Suite MFC-640CW from the Programs Group, and then select User’s Guide. —OR— 1 Turn on your PC.
5 Click the documentation you want to read. ■ Quick Setup Guide: Setup and Software Installation Instructions ■ User’s Guide (3 manuals): User’s Guide for Stand-alone operations, Software User’s Guide and Network User’s Guide ■ PaperPort® Users Guide: Document Management Software How to find Scanning instructions There are several ways you can scan documents.
To view Documentation (For Macintosh®) 1 Turn on your Macintosh®. Insert the Brother CD-ROM labeled Macintosh® into your CD-ROM drive. The following window will appear. (Mac OS® X) 2 3 4 Double-click the Documentation icon. The select Language screen appears, double-click your language. Click the documentation you want to read.
How to access Brother Support (For Windows®) You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM. ■ Click Brother Support on the main menu. The following screen will appear: ■ To access our web site (www.brother.com), click Brother Home Page. ■ To view all Brother Numbers, including Customer Service numbers for the USA and Canada, click Support Information.
Table of Contents 1 2 xvi Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ..................................................... 1-1 Symbols used in this Guide ........................................ 1-1 Control panel overview ..................................................... 1-2 Turning the machine on and off ..................................
Setting the Handset Volume....................................... 2-7 Choosing the Handset Volume (For Volume Amplify).............................................. 2-8 Setting Volume Amplify ............................................. 2-9 Turning on Automatic Daylight Savings Time........... 2-10 Setting the LCD Contrast.......................................... 2-10 3 4 Setup Send ........................................................................... 3-1 How to enter Fax mode ...................
To select or change your Receive Mode ................ 4-2 Setting the Ring Delay ................................................ 4-3 Setting Toll Saver (Msg Ctr mode) ............................. 4-4 Setting the F/T Ring Time (Fax/Tel mode only).......... 4-5 Setting the Fax/Tel Announcement ............................ 4-5 Easy Receive ............................................................. 4-6 Printing a reduced incoming fax (Auto Reduction).....................................................
7 8 9 Message Center ................................................................... 7-1 Message Center mode ..................................................... 7-1 Setting up the Message Center .................................. 7-1 Recording Message Center Outgoing Message......... 7-2 Listening to Outgoing Message (OGM) .................. 7-2 Erasing Outgoing Message (OGM) ........................ 7-3 Activating Message Center mode............................... 7-3 Message indicator ...........
Increasing copy speed or quality ..............................9-13 Adjusting brightness .................................................9-13 Adjusting contrast ..................................................... 9-13 Adjusting color saturation ......................................... 9-14 Out of Memory message .......................................... 9-14 Legal limitations .............................................................. 9-15 10 11 12 xx Walk-Up PhotoCapture Center™ ................
13 A Troubleshooting and routine maintenance ..................... 13-1 Troubleshooting ............................................................. 13-1 Error messages ........................................................ 13-1 Document jams......................................................... 13-5 Document is jammed in the top of the ADF unit ... 13-5 Document is jammed inside the ADF unit ............ 13-5 Printer jam or paper jam ...........................................
Using a cordless external handset............................. A-8 Changing the remote codes....................................... A-8 Connecting an external device to your machine.............. A-9 Connecting an external telephone ............................. A-9 Connecting an external telephone answering device (TAD).......................................................... A-9 Sequence .............................................................. A-9 Connections........................................
Computer requirements ....................................................S-8 Consumable items ............................................................S-9 Network (LAN) ................................................................S-10 14 15 Index ...................................................................................... I-1 Remote Retrieval Access card ..........................................
1 Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.
Control panel overview 1 Message Center keys 2 MC On/Off Lets you activate the Message Center and will blink if you have new messages. Play/Record Lets you listen to voice messages stored in memory. Also, lets you record telephone calls. Erase Lets you delete voice messages, all fax messages or all messages. Telephone keys Microphone Picks up your voice when you speak to another party using Speaker Phone. Speaker Phone Lets you speak to another party without lifting the handset.
7 Fax Resolution Volume keys ▲ ▲ Adjusts the resolution when you send a fax. 9 0 A B In fax mode, you can press these keys to adjust the volume. ▲ Search/Speed Dial Lets you look up numbers that are stored in the dialing memory. It also lets you dial stored numbers by pressing # and a two-digit number. Black Start Lets you start sending faxes or making copies in black & white.
Turning the machine on and off When the machine is idle, you can turn it on and off by pressing the On/Off key. In Off mode, no machine operations will be available. Even if you turned the machine off, it will periodically clean the print head to preserve print quality. Turning the machine off Press and hold down the On/Off key until the LCD shows: The LCD light will go off. Turning the machine on Press and hold down the On/Off key until the LCD shows: The LCD will show the date and time (Fax mode).
On/Off Setting You can customize the machine’s On/Off key. The default setting is Fax Receive:Off. Your machine will not work when it is switched Off, but it will purge the ink head periodically. If you turn this setting to Fax Receive:On, you can receive faxes or calls even when the machine is switched Off. (See Turning the machine on and off on page 1-4.) 1 2 3 4 1 2 Press Menu/Set, 1, 6. Press ▲ or ▼ to select On (or Off). Press Menu/Set. Press Stop/Exit. General Setup 6.
Load documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass. Using the ADF (automatic document feeder) The ADF can hold up to 10 pages and feeds each sheet individually. Use standard (20 lb) paper and always fan the pages before putting them in the ADF. DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped. DO NOT use cardboard, newspaper or fabric.
1 2 3 Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. Unfold the ADF Document Output Support Flap. ADF Document Output Support Flap DO NOT pull on the document while it is feeding. To use the ADF, the scanner glass must be empty.
Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to 8.5 in. (216 mm) wide and 11.7 in. (297 mm) long. To use the scanner glass, the ADF must be empty. 1 Lift the document cover. Place documents face down on the Scanner Glass 2 3 Using the document guidelines on the left, center the document face down on the scanner glass. Close the document cover. If the document is a book or is thick, do not slam the cover or press on it.
About paper The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before purchasing large quantities. For best results, use the recommended paper.
Handling and using special paper ■ Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. ■ The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing down. ■ Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality.
1 - 11 INTRODUCTION 5.8" x 8.3" (148 x 210 mm) 4.1" x 5.8" (105 x 148 mm) JIS B5 A5 A6 Transparencies Envelopes 8.3" x 11.7" (210 x 297 mm) 4.1" x 9.3" (105 x 235 mm) JE4 Envelope A4 3 7/8" x 7 1/2" (98 x 191 mm) Monarch 8 1/2" x 11" (216 x 279 mm) 4 1/8" x 9 1/2" (105 x 241 mm) COM-10 Letter 4.3" x 8.7" (110 x 220 mm) Post Card 2 (Double) 6.4" x 9" (162 x 229 mm) 5.8" x 7.9" (148 x 200 mm) Post Card 1 DL Envelope 3.9" x 5.
Paper weight, thickness and capacity Paper Type Weight Thickness No. of sheets Plain Paper 17 to 32 lb (64 to 120 g/m2) 0.003" to 0.006" (0.08 to 0.15 mm) 100* Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 0.003" to 0.01" (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 0.01" (Up to 0.25 mm) 20 Photo Card Up to 64 lb (Up to 240 g/m2) Up to 0.28 mm (Up to 0.01") 20 Index Card Up to 32 lb (Up to 120 g/m2) Up to 0.006" (Up to 0.
Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper 3 Envelopes 3 4 1 4 1 2 2 ■ unprintable area 1Top 2Bottom 3Left 4Right Cut Sheet 0.12 in. 0.12 in. 0.12 in. 0.12 in. (3 mm) (3 mm) (3 mm) (3 mm) (0 in./0 mm)*1 (0 in./0 mm)*1 (0 in./0 mm)*1 (0 in./0 mm)*1 Envelopes 0.47 in. (12 mm) 0.94 in. (24 mm) 0.12 in. (3 mm) 0.12 in.
How to load paper, envelopes and post cards To load paper or other media 1 Pull the paper tray completely out of the machine and remove the output paper tray. Output Paper Tray 2 Press and slide the paper side guide to fit the paper width. Paper Side Guide 3 Pull out the paper support and unfold the paper support flap. Paper Support Paper Support Flap Use the paper support flap for Letter, Legal and A4.
4 Fan the stack of paper well to avoid paper jams and mis-feeds. 5 Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark. Maximum Paper Mark ■ Make sure the paper side guides touch the sides of the paper. ■ Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
To load envelopes ■ Use envelopes that weigh from 20-25 lb (75-95 g/m2). ■ Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below.
2 Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: 1 Open the envelope flap. 2 Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. 3 Adjust the size and margin in your application.
About fax machines Custom features Do you have Voice Mail on the phone line? If you have Voice Mail on the phone line where you will install your new machine, there is a strong possibility that Voice Mail and the machine may conflict with each other while receiving incoming calls. Why should there be problems? Since both the machine and Voice Mail will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls.
Fax tones and handshake When someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Black Start or Color Start and they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake”, or connection, with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line.
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.Your machine must have enough memory for this feature to work.
2 Getting started Initial Setup Setting the Date and Time When the machine is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No other settings will be affected. 1 2 3 4 5 6 Press Menu/Set, 0, 2. Initial Setup 2.Date/Time Enter the last two digits of the year. Press Menu/Set. Enter two digits for the month. Press Menu/Set.
Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send. 1 2 Press Menu/Set, 0, 3. Enter your fax number (up to 20 digits). Press Menu/Set. Initial Setup 3.Station ID 3 4 ▲ You cannot enter a hyphen. To enter a space press between numbers. once Use the dial pad to enter your name (up to 20 characters). (See Entering Text on page B-12.) Press Menu/Set. Press Stop/Exit.
General Setup Setting the Mode Timer The machine has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the number of seconds or minutes the machine takes after the last Copy, Scan or PhotoCapture operation before it returns to Fax mode. If you select Off, the machine stays in the mode you used last. 1 2 3 Press Menu/Set, 1, 1. Press ▲ or ▼ to select 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press Menu/Set. Press Stop/Exit.
Setting the Paper Type To get the best print quality, set the machine for the type of paper you are using. 1 2 3 Press Menu/Set, 1, 2. Press ▲ or ▼ to select Plain, Inkjet, Glossy or Transparency. Press Menu/Set. Press Stop/Exit. General Setup 2.Paper Type The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine. When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.
Setting the Ring Volume You can turn the ring Off or you can select the ring volume level. 1 2 Press Menu/Set, 1, 4, 1. Volume 1.Ring Press ▲ or ▼ to select Low, Med, High or Off. Press Menu/Set. 3 Press Stop/Exit. —OR— You can adjust the ring volume when your machine is idle (not being used). In Fax mode , press or to adjust the volume level. Every time you press these keys, the machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press.
Setting the Speaker Volume You can adjust the speaker volume. 1 2 Press Menu/Set, 1, 4, 3. Volume 3.Speaker Press ▲ or ▼ to select Low, Med, High or Off. Press Menu/Set. 3 Press Stop/Exit. —OR— In Fax mode , you can adjust the speaker volume by pressing Speaker Phone, and then selecting a speaker volume level. Press or to adjust the volume level. The LCD shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.
Setting the Handset Volume 1 2 3 Press Menu/Set, 1, 4, 4. Press ▼ to select High or Low. Volume 4.Handset Press Menu/Set. Press Stop/Exit. —OR— You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, Low and High. The default setting is Low. Press or to adjust the volume level. The LCD shows the setting you are choosing. The new setting will remain until you change it again.
Choosing the Handset Volume (For Volume Amplify) Before you begin to use the machine, you must decide if you need to set the handset volume to Volume Amplify:On for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards. Volume Amplify:Off This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press or on the control panel to adjust the volume to Low or High.
Setting Volume Amplify Please carefully read Choosing the Handset Volume on page 2-8 before you do the following steps: 1 2 3 4 Press Menu/Set, 1, 4, 5. Volume 5.Volume Amplify If none of the users are hearing-impaired, press ▲ or ▼ to select Off, and then press Menu/Set and go to Step 4. —OR— If some or all of the users are hearing-impaired, select On, and then press Menu/Set. If all the users are hearing-impaired, press ▲ or ▼ to select Permanent, and then press Menu/Set.
Turning on Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct day and time in the Date/Time setting. 1 2 3 Press Menu/Set, 1, 5. Press ▲ or ▼ to select On (or Off). Press Menu/Set. Press Stop/Exit. General Setup 5.Auto Daylight Setting the LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display.
3 Setup Send How to enter Fax mode Before sending faxes, make sure green. If not, press (Fax) is illuminated in (Fax) to enter Fax mode. The default setting is Fax. How to dial You can dial in any of the following different ways. Manual dialing Press all of the digits of the phone or fax number.
Speed-Dialing Press Search/Speed Dial, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5-1.) two-digit number If the LCD shows Not Registered when you enter the Speed-Dial number, a number has not been stored for it. Search You can search for names you have stored in the Speed-Dial memories. Press Search/Speed Dial and the menu keys to search. (See Storing Speed-Dial numbers on page 5-1.
How to Fax Color fax transmission Your machine can send a color fax to machines that support this feature. However, color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off). Delayed fax and Polling Transmit features are not available in color. Faxing from the ADF Put the document face down in the ADF. 1 If it is not illuminated in green, press 2 Load your document. 3 Dial the fax number.
Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to letter size. 1 2 3 4 5 If it is not illuminated in green, press (Fax). Load your document on the scanner glass. Dial the fax number. Press Black Start or Color Start. ■ If you press Black Start, the machine starts scanning the first page. ■ If you press Color Start, the machine starts sending. To send a single page, press 2 (or Next Page? 1.Yes 2.
Automatic transmission This is the easiest way to send a fax. Do not pick up the handset or press Speaker Phone to listen for a dial tone. 1 2 3 4 If it is not illuminated in green, press (Fax). Load your document. Dial the fax number you want to call. (See How to dial on page 3-1.) Press Black Start or Color Start. Manual transmission Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. 1 2 3 4 5 6 If it is not illuminated in green, press (Fax).
Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up. 1 2 3 4 Ask the other party to wait for fax tones (beeps) and then to press Start or Send key before hanging up. If it is not illuminated in green, press (Fax). Load your document. Press Black Start or Color Start. Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. 1 If it is not illuminated in green, press (Fax). After each setting is accepted, the LCD will ask if you want to enter more settings: 2 Press 1 to select more settings. The Other Settings 1.Yes 2.No LCD will return to the Setup Send menu.
Fax Resolution You can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode , press Fax Resolution and ▲ or ▼ to select the setting you want, and then press Menu/Set. —OR— You can change the default setting: 1 2 3 4 If it is not illuminated in green, press Load your document. Press Menu/Set, 2, 2, 2. Press ▲ or ▼ to select the resolution you want. Press Menu/Set. (Fax). Setup Send 2.
Dual Access (Black & White only) You can dial a number, and begin scanning the fax into memory— even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your machine normally uses Dual Access. However, to send a color fax, the machine will send the document in real time (even if Real Time TX is Off). The number of pages you can scan into the memory will vary depending on the data that is printed on them.
Real Time Transmission When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending. If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off). Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax Only.
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.) 1 2 3 Press Menu/Set, 2, 6. If you have more than one job waiting, press ▲ or ▼ to scroll through the list. Press Stop/Exit. Fax 6.Remaining Jobs Canceling a fax in progress If you want to cancel a fax, while the machine is scanning, dialing or sending it, press Stop/Exit. Canceling a waiting job You can cancel a fax job that is stored and waiting in the memory.
Advanced sending operations Broadcasting (Black & White only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. Press Menu/Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily. (To set up Group dial numbers, see Setting up Groups for Broadcasting on page 5-3.
■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 130 different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax.
Delayed Fax (Black & White only) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. 1 2 3 4 If it is not illuminated in green, press (Fax). Load your document. Press Menu/Set, 2, 2, 3. Setup Send 3.Delayed Fax Press Menu/Set to accept the displayed time. —OR— Enter the time you want the fax to be sent (in 24-hour format). Press Menu/Set. (For example, enter 19:45 for 7:45 PM.
Delayed Batch Transmission (Black & White only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. 1 2 3 4 If it is not illuminated in green, press Press Menu/Set, 2, 2, 4. Press ▲ or ▼ to select On (or Off). Press Menu/Set. Press Stop/Exit. (Fax). Setup Send 4.
4 Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. (See Message Center mode on page 7-1 to set up the MC:Msg Ctr mode.) LCD How it works When to use it Fax Only (automatic receive) The machine automatically answers every call as a fax. For dedicated fax lines. Fax/Tel (fax and telephone) The machine controls the line and automatically answers every call.
To select or change your Receive Mode 1 2 3 4 If it is not illuminated in green, press Press Menu/Set, 0, 1. Press ▲ or ▼ to select Fax Only, Fax/Tel, or Manual. Press Menu/Set. Press Stop/Exit. (Fax). Initial Setup 1.Receive Mode Current Receive Mode Fax F/T Mnl MC : Fax Only : Fax/Tel : Manual : Msg Ctr If the Message Center Mode is On, it overrides your Receive Mode setting. The screen shows MC:Msg Ctr Press and hold until it lights.
Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and MC:Msg Ctr modes. If you have extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4. (See Easy Receive on page 4-6 see Operation from extension telephones on page A-7.) 1 2 3 4 5 If it is not illuminated in green, press (Fax). Press Menu/Set, 2, 1, 1. Press ▲ or ▼ to select Ring Delay.
Setting Toll Saver (Msg Ctr mode) When you set the toll saver feature, the machine answers after four rings if you do not have voice or fax messages and after two rings if you do have voice or fax messages. This way, when you call the machine for remote retrieval and let it ring three times, you know you have no messages and can hang up to avoid a toll charge. ■ When Toll Saver is On, it overrides your Ring Delay setting. (See Setting the Ring Delay on page 4-3.
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone.
Easy Receive When you use this feature, you don’t have to press Black Start, Color Start, or the Fax Receive Code 5 1 when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. Selecting On allows the machine to receive fax calls automatically, even if you lift the machine’s handset or the handset of an extension or external phone.
Printing a reduced incoming fax (Auto Reduction) If you choose On, the machine automatically reduces an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting (Menu/Set, 1, 3). 1 2 3 4 If it is not illuminated in green, press Press Menu/Set, 2, 1, 5. Use ▲ or ▼ to select On (or Off). Press Menu/Set. Press Stop/Exit. (Fax). Setup Receive 5.
Polling Polling is the process of retrieving faxes from another fax machine. You can use your machine to ‘poll’ other machines, or you can have someone poll your machine. Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your machine to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the Polling feature.
5 Quick-Dial numbers and dialing options Storing numbers for easy dialing You can set up your machine to do following types of easy dialing: Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.
Changing Speed-Dial numbers ▲ 5 - 2 QUICK-DIAL NUMBERS AND DIALING OPTIONS ▲ If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: 1 Press 1 to change the stored 05:Mike 1.Change 2.Exit number. —OR— Press 2 to exit without making a change.
Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys (Search/Speed Dial, #, the two-digit number, and Black Start). First, you’ll need to store each fax number as a Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a Speed-Dial number. You can have up to six Groups, or you can assign up to 79 numbers to one large Group.
6 7 Use the dial pad and the chart on page B-12 to enter a name for the Group. Press Menu/Set. (For example, type NEW CLIENTS). Press Stop/Exit. You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Printing reports on page 8-3.
Dialing options For information on how to dial, see How to dial on page 3-1. Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers.
Pause Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Tone or Pulse If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1 Lift the handset. 2 Press # on the machine’s control panel.
Telephone (voice) operations You can use the machine to make voice telephone calls by dialing manually or by using Search or Speed-Dial memory. You can use the handset or Speaker Phone to make and receive calls. When you dial a Quick-Dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored. How to dial See How to dial on page 3-1. Making a telephone call 1 2 3 4 Pick up the handset. —OR— Press Speaker Phone.
Answering calls with the Speaker Phone When the machine rings, instead of lifting the handset, press Speaker Phone. Speak clearly, toward the microphone . To end the call, press Speaker Phone. If you have a bad telephone line connection, the other party might hear your voice echoed during the call. Hang up and try the call again—OR—Pick up the handset. Hold 1 2 3 Press Hold to put a call on Hold. You can replace the handset without disconnecting the call.
6 Remote Fax Options (Black & White only) You can only use one remote fax option at a time: Fax Forwarding—OR—Paging—OR—Fax Storage—OR— PC FAX Receive—OR—Off. You can change your selection at any time (Menu/Set, 2, 5, 1). (See Turning off Remote Fax Options on page 6-5.) Setting up Fax Forwarding When you select Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you’ve programmed and forward the fax message. 1 2 3 4 Press Menu/Set, 2, 5, 1.
Programming your pager number When Paging is selected, your machine dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a voice or fax message in the memory. 1 2 3 4 5 Press Menu/Set, 2, 5, 1. Remote Fax Opt 1.Fwd/Page/Store Press ▲ or ▼ to select Paging. Enter your pager phone number followed by # # (up to 20 digits). Press Menu/Set.
Setting Fax Storage If you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. 1 2 3 Press Menu/Set, 2, 5, 1. Press ▲ or ▼ to select Fax Storage. Press Menu/Set. Press Stop/Exit. Remote Fax Opt 1.Fwd/Page/Store ■ If you have set Fax Storage, a backup copy of the received fax will automatically be printed at the machine.
Make sure that you run PC Fax Receiving. (See Running the PC-FAX receiving software on your PC in the Software User’s Guide.) 4 5 Press ▲ or ▼ to select Backup Print:On or Backup Print:Off Press Menu/Set. Press Stop/Exit. PC Fax Receive Backup Print:On ■ PC Fax Receive is not supported in the Mac® OS. ■ Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on.
Turning off Remote Fax Options 1 2 Press Menu/Set, 2, 5, 1. Press ▲ or ▼ to select Off. Press Menu/Set. The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 6-5) 3 Press Stop/Exit. Changing Remote Fax Options If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message: Erase All Fax? 1.Yes 2.No —OR— Print All Fax? 1.Yes 2.
Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ). 1 2 Press Menu/Set, 2, 5, 2. Enter a three-digit code using numbers 0-9 or . Press Menu/Set. (The preset ‘ Remote Fax Opt 2.Remote Access ’ cannot be changed.
Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Using your Remote Access Code 1 2 3 4 5 6 Dial your fax number from a telephone or another fax machine using touch tone. When your machine answers, immediately enter your Remote Access Code (3 digits followed by ).
Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice Messages After one long beep, the machine plays the ICM. 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1 before a message, you will hear the previous message.
Remote commands 95 Operation details Change the Fax Forwarding, Paging or Fax Storage settings 1 OFF You can select Off after you have retrieved or erased all your messages. 2 Fax Forwarding If you hear one long beep, the change has been accepted. If you hear three short beeps, you cannot change it because something has not been set up (for example, perhaps a Fax Forwarding or paging number had not been registered). You can register your Fax Forwarding number by entering 4.
Retrieving fax messages You can call your machine from any touch tone telephone or fax machine and have your fax messages sent to a fax machine. 1 Dial your fax number. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages. 3 As soon as you hear two short beeps, use the dial pad to press 962.
7 Message Center Message Center mode The Messages Center feature will store up to 99 incoming voice or fax messages. Messages are stored in the order in which they are received. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 6-7). The number of messages you can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).
Recording Message Center Outgoing Message Recording the Message Center Outgoing Message (Msg Ctr OGM) is the first step you need to follow before you can turn on the Message Center. Make sure your OGM is less than 20 seconds long. 1 2 Press Menu/Set, 2, 7, 1. The LCD prompts you to choose an OGM. Press ▲ or ▼ to select Msg Ctr OGM (not F/T OGM). Press Menu/Set. Setup Msg Ctr 1.OGM OGM Msg Ctr OGM This is the only setting you can select if you want to turn on the Message Center.
Erasing Outgoing Message (OGM) 1 2 3 4 5 Press Menu/Set, 2, 7, 1. Press ▲ or ▼ to select Msg Ctr OGM (or F/T OGM). Press Menu/Set. Press ▲ or ▼ to select Erase OGM. Press Menu/Set. Press 1 to erase the OGM. —OR— Press 2 to exit without erasing. Press Stop/Exit. Setup Msg Ctr 1.OGM Activating Message Center mode Press and hold until it lights and the LCD shows: When light is out, the Message Center is OFF. (See Setting up the Message Center on page 7-1.
Playing voice messages Follow the steps below to listen to voice messages: 1 2 3 Press Play/Record. Adjust the Volume by pressing or . All messages are played in the order they were recorded. The LCD shows the number of the current message, and the total number of messages. If Caller ID information was received, the machine beeps during the message and displays the Caller ID information for one second. During playback, the LCD shows the time and date the message was recorded.
Erasing incoming messages You can erase voice messages individually, or all at once. To erase voice messages individually 1 2 3 4 Press Play/Record. The machine sounds a two-second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. To erase a specific message, press Erase this Msg.? 1.Yes 2.No Erase immediately after the two short beeps, or while the message is playing. Press 1 to erase the message. —OR— Press 2 to cancel. Press Stop/Exit.
Setting Maximum Time for incoming messages Your machine comes set to receive voice messages up to 30 seconds long. You can change this setting to 60, 120 or 180 seconds. 1 2 3 Press Menu/Set, 2, 7, 2. Press ▲ or ▼ to select the maximum time setting for incoming messages (30, 60, 120 or 180 seconds). Press Menu/Set. Press Stop/Exit. Setup Msg Ctr 2.ICM Max.Time Setting Toll Saver See Setting Toll Saver (Msg Ctr mode) on page 4-4.
Record Fax/Tel Outgoing Announcement (F/T OGM) This is the announcement played by your Brother machine (not an external TAD) when someone calls and your machine is set to Fax/Tel receive mode. Although callers hear your announcement, they cannot leave a message. By choosing F/T OGM (not Msg Ctr OGM) you can record the announcement using the same steps as for the Message Center outgoing message. (See Recording Message Center Outgoing Message on page 7-2.
8 Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Press Menu/Set, 2, 4, 1. —OR— Press Menu/Set, 2, 4, 2. Report Setting 1.Transmission Report Setting 2.Journal Period Customizing the Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
Setting the Journal Period You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can print the report by following the steps on the next page. The default setting is Every 50 Faxes. 1 2 3 4 Press Menu/Set, 2, 4, 2. Report Setting 2.Journal Period Press ▲ or ▼ to choose an interval. Press Menu/Set. (If you choose 7 days, the LCD will ask you to choose a day on which to begin the 7-day countdown.
Printing reports Following reports are available: 1.Transmission Prints a Transmission Verification Report for your last transmission. 2.Help List Prints the Help List so you can see at-a-glance how to quickly program your machine. 3.Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in numerical order. 4.Fax Journal Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.) 5.User Settings Lists your settings. 6.
9 Making copies Using the machine as a copier You can use your machine as a copier, making up to 99 copies at a time. Enter Copy mode (Copy) is illuminated Before making copies, make sure that in green. If it is not, press (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the machine stays in Copy mode. (Setting the Mode Timer on page 2-3.
Making a single copy 1 2 3 Press (Copy) to illuminate it in green. Load your document. (See Load documents on page 1-6.) Press Black Start or Color Start. To stop copying, press Stop/Exit. Making multiple copies 1 2 3 4 Press (Copy) to illuminate it in green. Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Black Start or Color Start. To sort the copies, press the Copy Options key. (See Using the Copy Options key on page 9-3.
Using the Copy Options key When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options key. You can use different combinations. Copy Options key These settings are temporary, and the machine returns to its default settings 60 seconds after it finishes copying. However if you have set the Mode Timer to 0 or 30 seconds, the machine returns to the default settings after the number of seconds that has been set for mode timer. (Setting the Mode Timer on page 2-3.
Changing the temporary copy settings Use the Copy Options key to quickly set the following copy settings temporarily for the next copy.
Increasing copy speed or quality You can select the copy quality. The default setting is Normal. Normal Recommended mode for ordinary printouts. Good copy quality with adequate copy speed. Fast Fast copy speed and lowest ink consumption. Use FAST to save time (document to be proof-read, large documents or many copies). Best Use this mode to copy precise images such as photographs. BEST uses the highest resolution and slowest speed. 1 2 3 4 5 6 Press (Copy) to illuminate it in green.
Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press Copy Options Custom(25-400%) 200% 198% 4"x6"→A4 186% 4"x6"→LTR 142% A5→A4 and or to select Enlarge/Reduce 104% EXE→LTR 100% 97% LTR→A4 93% A4→LTR 83% LGL→A4 78% LGL→LTR 69% A4→A5 50% 1 2 3 4 5 Press (Copy) to illuminate it in green. Load your document. Use the dial pad to enter the number of copies you want (up to 99).
6 Press Black Start or Color Start. Page layout options are not available with Enlarge/Reduce. Setting paper type If you are copying on special paper, be sure to select the type of paper you are using so you will get the best print quality. 1 2 3 4 5 6 Press (Copy) to illuminate it in green. Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Copy Options and ▲ or ▼ to select Paper Type. Press Menu/Set.
Setting paper size If copying on paper other than Letter size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo Card (4"(W) x 6"(H)) paper. 1 2 3 4 5 6 Press (Copy) to illuminate it in green. Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Copy Options and ▲ or ▼ to select Paper Size. Press Menu/Set. Press ▲ or ▼ to select the size of paper you are using (Letter, Legal, A4, A5 or 4"(W)x 6"(H)). Press Menu/Set.
Sorting copies using the ADF You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. 1 2 3 4 5 6 Press (Copy) to illuminate it in green. Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Copy Options and ▲ or ▼ to select Stack/Sort. Press Menu/Set. Press ▲ or ▼ to select Sort. Press Menu/Set. Press Black Start or Color Start.
Making N in 1 copies or a poster (Page Layout) You can reduce the number of pages for copies by using the N in 1 copy feature. This allows you to copy two or four pages on one page, which allows you to save paper. It is also possible to create a poster. When you use the Poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass. ■ Please make sure Paper Size is set to Letter or A4.
If you are using the scanner glass: 7 8 9 After the machine scans the page, Next Page? 1.Yes 2.No the LCD shows: Press 1 to scan the next page. Put the next document on the Set Next Page Then Press Set scanner glass. Press Menu/Set. Repeat Steps 8 and 9 for each page of the layout. After all the pages of the document have been scanned, press 2 to end. ■ If Glossy has been selected in the Paper Type setting for N in 1 copies, the machine will print the images as if Plain paper had been selected.
Place document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph.
Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality 1 2 3 Press Menu/Set, 3, 1. Press ▲ or ▼ to select Normal, Best or Fast. Press Menu/Set. Press Stop/Exit. Copy 1.Quality Adjusting brightness 1 2 3 Press Menu/Set, 3, 2. Press ▲ to make a lighter copy. —OR— Press ▼ to make a darker copy. Press Menu/Set. Press Stop/Exit. Copy 2.
Adjusting color saturation Color saturation can only be changed through the default setting. 1 2 3 4 Press Menu/Set, 3, 4. Copy 4.Color Adjust Press ▲ or ▼ to select Red, Green or Blue. Press Menu/Set. Press ▲ to increase the color saturation. —OR— Press ▼ to decrease the color saturation. Press Menu/Set. Return to Step 2 to select the next color. —OR— Press Stop/Exit. Out of Memory message If the memory becomes full while you are making copies, the LCD message will guide you through the next step.
Legal limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
PhotoCapture 10 Walk-Up Center ™ Introduction Even if your machine is not connected to your computer, you can print photos directly from your digital camera media. Your Brother machine includes five media drives (slots) for use with popular digital camera media: CompactFlash®, SmartMedia®, Memory Stick®, Memory Stick Pro™, SecureDigital™, MultiMediaCard™ and xD-Picture Card™.
PhotoCapture Center™ requirements To avoid error conditions, please remember: ■ The DPOF file on the media card must be in a valid format. (See DPOF printing on page 10-8.) ■ The image file extension must be .JPG (Other image file extensions .JPEG, .TIF, .GIF and so on will not be recognized). ■ Walk-up PhotoCapture Center™ printing must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.) ■ IBM Microdrive™ is not compatible with the machine.
Getting started Firmly insert the card into the appropriate slot. SecureDigital™ CompactFlash® MultiMediaCard™ Memory Stick® xD-Picture Card™ Memory Stick Pro™ SmartMedia® PhotoCapture key lights: ■ PhotoCapture light is ON, the media card is inserted properly. ■ PhotoCapture light is OFF, the media card is not properly inserted. ■ PhotoCapture light is BLINKING, the media card is being read or written to.
The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions. 1 Insert the media card firmly into the media drive (slot). When you insert your media card C.Flash Active Press PhotoCapture key... into the proper slot, the LCD shows. The media active message will be shown for 60 seconds and then disappear. Even in that case, you can enter the PhotoCapture mode by pressing PhotoCapture. 2 3 4 Press (PhotoCapture).
Printing the Index (Thumbnails) The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card. 1 2 3 4 Make sure you have inserted the media card. Press (PhotoCapture). (See page 10-3.) Press ▲ or ▼ to select Print Index.
Printing images Before you can print an individual image, you have to know the image number. 1 2 3 Print the index first. (See Printing the Index (Thumbnails) on page 10-5.) Make sure you have inserted the media card. Press (PhotoCapture). (See page 10-3.) Press ▲ or ▼ to choose Print Images. Press Menu/Set. If your media card contains valid DPOF information, the LCD shows DPOF Print:Yes, please go to DPOF printing on page 10-8. 4 Use the dial pad to enter the image Enter Image No. No.
Paper Type & Paper Size 6 Press ▲ or ▼ to select the type of paper you are using, Letter Glossy, 4"x 6" Glossy, 5"x 7" Glossy, A4 Glossy, Letter Plain, A4 Plain, Letter Inkjet, A4 Inkjet or 4"x 6" Inkjet. Press Menu/Set. If you selected Letter or A4, go to Step 7. If you selected another size, go to Step 8. —OR— If you have finished choosing settings, press Color Start. Print Size 7 If you selected Letter or A4, press ▲ or ▼ to select the print size (4"x 3", 5"x 3.5", 6"x 4", 7"x 5", 8"x 6" or Max.
DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.
Changing the default settings You can save the PhotoCapture Center™ settings you use most often by setting them as default. These settings will remain until you change them again. Increasing print speed or quality 1 2 3 Press Menu/Set, 4, 1. Press ▲ or ▼ to select Normal or Photo. Press Menu/Set. Press Stop/Exit. PhotoCapture 1.Print Quality Setting the paper & size 1 2 3 Press Menu/Set, 4, 2. PhotoCapture 2.
Adjusting contrast You can choose the contrast setting. More contrast will make an image look sharper and more vivid. 1 2 3 Press Menu/Set, 4, 4. Press ▲ to increase the contrast. —OR— Press ▼ to decrease the contrast. Press Menu/Set. Press Stop/Exit. PhotoCapture 4.Contrast Color enhancement (True2Life®) You can turn on the color enhancement (True2Life®) feature to print more vivid images. Printing time will be slower. 1 2 Press Menu/Set, 4, 5. PhotoCapture 5.True2Life Press ▲ or ▼ to select On.
■ Sharpness This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness. ■ Color Density This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture.
Scan to Card You can scan black and white and color documents into a media card. Black and white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF. File names default to the current date that you set in the Menu table using the control panel keys. (For details, see Setting the Date and Time on page 2-1.
5 6 7 Press ▲ or ▼ to select the quality you want. To change the file type, press Menu/Set and go to Step 6. —OR— To start scanning, press Black Start or Color Start. Press ▲ or ▼ to select the file type you want. Press Black Start or Color Start start scanning. The file name is set automatically. However, you can set a name of your choice using the dial pad. You can only change the first 6 digits. Press Black Start or Color Start. Changing the default quality 1 2 3 Press Menu/Set, 4, 8, 1.
Understanding the Error Messages Once you are familiar with the types of errors that can occur while you’re using the PhotoCapture Center™, you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the machine will beep to get your attention. Media Error—This message will appear if you insert a media card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the media card.
11 Software and Network features The User’s Guide on the CD-ROM includes the Software User’s Guide for features available when connected to a computer (for example, Printing and Scanning). ■ Printing (For Windows®, see Chapter 1 in the Software User’s Guide on the CD-ROM.) (For Macintosh®, see Chapter 8 in the Software User’s Guide on the CD-ROM.) ■ Scanning (For Windows®, see Chapter 2 in the Software User’s Guide on the CD-ROM.) (For Macintosh®, see Chapter 9 in the Software User’s Guide on the CD-ROM.
12 Important information Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only This equipment is hearing-aid compatible. When programming emergency numbers or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform these activities in the off-peak hours, such as early morning or late evening.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
WARNING This machine has been certified to comply with FCC standards, which are applied to the USA only. Federal Communications Commission (FCC) Declaration of Conformity (USA only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-640CW comply with Part 15 of the FCC Rules.
Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. LAN connection Caution Do not connect this product to a LAN connection that is subject to over-voltages.
Important safety instructions 1 2 3 4 5 6 7 8 9 10 11 12 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
13 14 15 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty. Refer all servicing to a Brother Authorized Service Center.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2005 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
and routine 13 Troubleshooting maintenance Troubleshooting IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Error messages As with any sophisticated office product, errors may occur. If this happens, your machine identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Document Jam The document was not inserted or fed properly or the document fed from the ADF was too long. See Using the ADF (automatic document feeder) on page 1-6. The document is jammed in the machine. See Document jams on page 13-5. DR Mode in Use The machine is set to Distinctive Ring mode. You can not change the Receive Mode from Manual to another mode. Set Distinctive Ring to Off. (See Turning off the Distinctive Ring on page A-4.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION No Paper Fed The machine is out of paper. Add paper, and then press Black Start or Color Start. The paper is jammed in the machine. See Printer jam or paper jam on page 13-6. No Response/Busy The number you dialed does not answer or is busy. Verify the number and try again. Not Registered You tried to access a Speed-Dial number that is not programmed. Set up the Speed-Dial number. (See Storing Speed-Dial numbers on page 5-1.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Unable to Change The machine has a mechanical problem. —OR— A foreign obstacle, such as a clip or ripped paper, is in the machine. Open the scanner cover and remove any foreign obstacles from inside the machine. If the error message continues, disconnect the machine from the power for several minutes then reconnect it. The machine's memory will hold faxes for several hours, so you will not lose any important messages.
Document jams If the document is jammed, follow the steps below. Document is jammed in the top of the ADF unit 1 2 3 Take out any paper from the ADF that is not jammed. Open the ADF cover. Pull the jammed document out to the right or left. 4 Close the ADF cover. Press Stop/Exit. Document is jammed inside the ADF unit 1 2 3 Take out any paper from the ADF that is not jammed. Lift the document cover. Pull the jammed document out to the left. 4 Close the document cover. Press Stop/Exit.
Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine. Paper is jammed inside the paper tray 1 Pull the paper tray out of the machine. Paper Tray 2 Pull out the jammed paper to remove it. Jammed paper 3 Reset the machine by lifting the scanner cover from the right hand side of the machine, and then close it.
Paper is jammed inside the machine 1 Remove the jam clear cover. Pull the jammed paper out of the machine. Jam Clear Cover 2 3 Close the jam clear cover. Lift the scanner cover from the right-hand side of the machine until it locks securely into the open position. Remove any jammed paper from inside the machine. Scanner Cover If the paper is jammed underneath the print head, disconnect the machine from the power source so you can move the print head to take out the paper.
4 Close the scanner cover by lifting it to release the lock. Gently push the scanner cover support down and close the scanner cover.
If you are having difficulty with your machine If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. DIFFICULTY SUGGESTIONS Printing No printout Check the interface cable connection on both the machine and your computer. Check the machine is plugged in and On/Off key turned On. One or more ink cartridges are empty.
DIFFICULTY SUGGESTIONS Printing (Continued) Smudged stain at the top center of the printed page. Make sure the paper is not too thick or not curled. (See About paper on page 1-9.) Printing appears dirty or ink seems to run. Make sure you are using the proper types of paper. (See About paper on page 1-9.) Don’t handle the paper until the ink is dry. Stains appear on the reverse side or at the bottom of the page. Make sure the Printer Platen is not dirty with ink.
DIFFICULTY SUGGESTIONS Printing Received Faxes (Continued) Received color fax prints only in black and white. Replace the color ink cartridges that are empty or nearly empty, and then ask the other person to send the color fax again. (See Replacing the ink cartridges on page 13-26.) Check that Fax Storage is set to OFF. (See Setting Fax Storage on page 6-3.) Left and Right margins are cut off or a single page is printed on two pages. Turn on Auto Reduction.
DIFFICULTY SUGGESTIONS Handling Incoming Calls The machine ‘Hears’ Voice as CNG Tone. If your machine is set to Easy Receive ON, it is more sensitive to sounds. Your machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones. Deactivate the fax by pressing Stop/Exit. Try avoiding this problem by turning Easy Receive to Off. (See Easy Receive on page 4-6.) Transferring a Fax Call to the machine.
DIFFICULTY SUGGESTIONS PhotoCapture Center™ Difficulties Removable Disk does not work properly. a) Have you installed the Windows® 2000 update? If not, do the following: 1. Disconnect the USB cable. 2. Install the Windows® 2000 update. Please see the Quick Setup Guide. After the installation the PC will be automatically restarted. 3. Wait about 1 minute after you reboot the PC, and then connect the USB cable. b) Take out the media card and put it back in again.
Setting Dial Tone Setting the dial tone to Detection will shorten the dial detect pause. 1 Press Menu/Set, 0, 5. 2 Press ▲ or ▼ to select Detection (or No Detection). Press Menu/Set. 3 Press Stop/Exit. Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility with your phone line. The machine adjusts the modem speed for fax operations. 1 2 3 Press Menu/Set, 2, 0, 1.
How to improve print quality Cleaning the print head To ensure good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only or three colors at a time (Cyan/Yellow/Magenta), or all four colors at once. Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
Checking the print quality If faded or streaked colors and text appears on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. 1 2 3 4 5 Press Ink. Press ▲ or ▼ to select Test Print. Press Menu/Set. Press ▲ or ▼ to select Print Quality. Press Menu/Set. Press Color Start. The machine begins printing the Print Quality Check Sheet. Check the sheet to see if the quality is OK by following these steps.
8 9 10 Press 2 (No) for Black or three colors with a problem. The LCD shows: Start Cleaning? 1.Yes 2.No Press 1 (Yes). The machine will start cleaning the print head. After cleaning is finished, press Color Start. The machine will start printing the Print Quality Check Sheet again and then return to Step 5. Press Stop/Exit. If you still see missing ink in this Print Quality Check Sheet, repeat the cleaning and test print procedures at least five times.
Checking the printing alignment You should rarely need to adjust the printing alignment however, if after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made. 1 2 3 4 Press Ink. Press ▲ or ▼ to select Test Print. Press Menu/Set. Press ▲ or ▼ to select Alignment. Press Menu/Set. Press Black Start or Color Start. The machine begins printing the Alignment Check Sheet. The LCD shows: 5 6 7 8 Is Alignment OK? 1.Yes 2.
Checking the ink volume You can check the ink that is left in the cartridge. 1 2 3 4 Press Ink. Press ▲ or ▼ to select Ink Volume. Press Menu/Set. Press ▲ or ▼ to select the color you want to check. The LCD shows the ink volume. Press Stop/Exit. Ink Volume Bk:- + You can check the ink volume from your computer. (For Window® users, see Status Monitor on page 1-3 in Software User’s Guide on the CD-ROM and for Macintosh® users, see Status Monitor on page 8-2 in Software User’s Guide on the CD-ROM.
Packing and shipping the machine Whenever you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. Caution It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before disconnecting it from the power source to ensure that all mechanical noise has stopped.
3 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. 4 Unplug the machine from the telephone wall jack and remove the telephone line cord from machine. Unplug the machine from the AC power outlet. Unplug the interface cable from the machine, if it is connected. If your machine has a handset, remove it and the handset curled cord.
9 Pack the machine, the printed materials and additional parts (handset, cords and CD) in the original carton as shown below. Do not pack the used ink cartridges in the carton. If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your “Exchange” machine. 10 Close the carton.
Routine maintenance Cleaning the scanner Lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Document Cover Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth.
Cleaning the machine printer platen ■ Be careful not to touch the paper feed star wheels or encoder film. ■ Be sure to unplug the machine from the AC power outlet before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth.
Cleaning the Paper Pick-up Roller 1 Unplug the machine from the AC power outlet and remove the Jam Clear Cover. 2 Clean the Paper Pick-up Roller with isopropyl alcohol on a Q-tip (cotton swab). 3 4 Re-insert the Jam Clear Cover. Re-connect the power cord.
Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will notify you with a message on the LCD. The LCD will inform you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.
4 Remove the protective yellow caps. Protective Yellow Cap DO NOT TOUCH Do not touch the area shown in the illustration above. If the Protective yellow cap comes off when you open the bag the cartridge will not be damaged. 5 Each color has its own correct position. Keep the ink cartridge in an upright position when you insert it into slot. Press down firmly on the ink cartridge until the hook snaps over it. New Ink Cartridge Ink Cartridge Hook 6 Lift the scanner cover to release the lock.
7 If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. Example: Did You Change Blck? 1.Yes 2.No. For each new cartridge you installed, press 1 on the dial pad to automatically reset the ink dot counter for that color. If the ink cartridge you installed is not a brand new one, please be sure to select 2. If you wait until Ink Empty message is displayed on the LCD, the machine will automatically reset the ink dot counter.
Caution ■ Do not remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. ■ Do not touch the cartridge insertion slots. If you do so, the ink may stain your skin. ■ If ink stains your skin or clothing, wash with soap or detergent immediately.
Uninstalling the handset and the handset cradle If you do not use the handset and the handset cradle, you can remove them. Uninstalling the handset and handset cradle 1 Unplug the curled handset cord from the machine. 2 Pull the knob to the left and hold it in position as you push the cradle to the back of the machine. Knob 3 Attach the side cover.
A Appendix A Setting up telephone services Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom features on your telephone line, it may affect the way your machine works. (See Custom features on page 1-18 and Custom features on a single line. on page 13-12.
What does Brother’s ‘Distinctive Ring’ do? The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company’s Distinctive Ring service. The new phone number on your line can just receive faxes. You must pay for your telephone company’s Distinctive Ring service before you program the machine to work with it.
Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you. Ring Pattern Rings 1 long-long 2 short-long-short 3 short-short-long 4 very long (normal pattern) If the ring pattern you received is not on this chart, please call your telephone company and ask for one that is shown.
Registering the Distinctive Ring pattern Very important! After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself. You can not change the receive mode to another mode while the Distinctive Ring is set to on. 1 2 3 4 Press Menu/Set, 2, 0, 2. Miscellaneous 2.Distinctive Press ▲ or ▼ to select Set. Press Menu/Set.
Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service displays the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you pick up the handset, the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.
Viewing Caller ID List Caller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. 3 4 Press Menu/Set, 2, 0, 3. Miscellaneous 3.Caller ID Press ▲ or ▼ to select Display#. Press Menu/Set. If the name was not received, it will not be displayed.
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone in the EXT. jack of the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 51, the machine starts to receive a fax. (See Easy Receive on page 4-6.) If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 to take the call at an extension phone.
Using a cordless external handset If your cordless telephone is connected to the EXT. jack on the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. Changing the remote codes Remote activation lets you send commands to your machine from an extension or external phone. To use Remote Activation, you must turn on the remote codes. Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 51.
Connecting an external device to your machine Connecting an external telephone You can connect a separate telephone (or telephone answering device) directly to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. in the left of the machine. Extension Telephone External Telephone When you are using an external or an extension phone, the LCD shows Ext. Tel in Use.
The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.
Connections The external TAD must be plugged into the back of the machine, into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). 1 Plug the telephone line cord from the telephone wall jack into the back of the machine, in the jack labeled LINE. 2 Plug the telephone line cord from your external TAD into the back of the machine, in the jack labeled EXT.
Special line considerations Roll over phone lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.
Installing machine, external two-line TAD and two-line telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system.
B Appendix B On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Menu keys Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level Exit the menu .... You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu Select ▲▼ & Set 1.General Setup —OR— Press 2 for Fax menu Select ▲▼ & Set 2.Fax —OR— Press 3 for Copy menu Select ▲▼ & Set Press 0 for Initial Setup 3.Copy Select ▲▼ & Set 0.
Select & Set to accept Select & Set to exit Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 1.Mode Timer — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec Off Sets the time to return to Fax mode. 2-3 2.Paper Type — Plain Inkjet Glossy Transparency Sets the type of paper in the paper tray. 2-4 3.Paper Size — Letter Legal A4 A5 4"x6" Sets the size of the paper in the paper tray. 2-4 4.Volume 1.Ring High Med Low Off Adjusts the ring volume. 2-5 2.
Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup (Continued) 5.Auto Daylight — On Off Changes for Daylight Savings Time automatically. 2-10 6.On/Off Setting — Fax Receive:On Fax Receive:Off Customizes the On/Off key to receive faxes even in OFF mode. 1-5 7.LCD Contrast — Light Dark Adjust the contrast of LCD. 2-10 1.Setup Receive (In Fax mode only) 1.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax (Continued) 2.Setup Send (In Fax mode only) 1.Contrast Auto Light Dark Changes the lightness or darkness of faxes you send. 3-7 2.Fax Resolution Standard Fine S.Fine Photo Sets the default resolution for outgoing faxes. 3-8 3.Delayed Fax — Set the time of day in 24 hour format that the delayed faxes will be sent. 3-14 4.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax (Continued) 5.Remote Fax Opt 1.Fwd/Page/ Store Off Fax Forward Paging Fax Storage PC Fax Receive Sets the machine to forward fax messages, to call your pager, to store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or to send faxes to your PC. 6-1 6-2 2.Remote Access --- You must set your own code for Remote Retrieval. 6-6 3.
Main Menu Submenu 3.Copy 1.Quality 4.PhotoCapture Menu Selections Options Descriptions Page Best Normal Fast Selects the Copy resolution for your type of document. 9-13 2.Brightness — - + + + + + Adjusts the brightness. 9-13 3.Contrast — - + + + + + Adjusts the contrast for copies. 9-13 4.Color Adjust 1.Red R:R:R:R:R:- + + + + + Adjusts the amount of Red in copies. 9-14 2.Green G:G:G:G:G:- + + + + + Adjusts the amount of Green in copies. 3.
Main Menu Submenu Menu Selections 4.PhotoCapture (Continued) 4.Contrast — 5.True2Life On Off Options Descriptions Page + + + + + Adjusts the contrast. 10-10 1.White Balance + + + + + Adjusts the hue of the white areas. 10-10 2.Sharpness + + + + + Enhances the detail of the image. 3.Color Density + + + + + Adjusts the total amount of color in the image. - 6.Cropping — On Off Crops the image around the margin to fit the paper size or print size.
Main Menu Submenu Menu Selections Options Descriptions Page 5.LAN 1.TCP/IP (Wired) 1.BOOT Method Auto Static RARP BOOTP DHCP You can choose the BOOT method that best suits you needs. See Network User’s Guide on the CD-ROM 2.IP Address [000-255]. [000-255]. [000-255]. [000-255] Enter the IP address. 3.Subnet Mask [000-255]. [000-255]. [000-255]. [000-255] Enter the Subnet mask. 4.Gateway [000-255]. [000-255]. [000-255]. [000-255] Enter the Gateway address. 5.
Main Menu Submenu Menu Selections Options Descriptions Page 5.LAN (Continued) 2.TCP/IP (WLAN) (Continued) 4.Gateway [000-255]. [000-255]. [000-255]. [000-255] Enter the Gateway address. 5.Node Name BRW_XXXXXX Enter the Node name. See Network User’s Guide on the CD-ROM 6.WINS Config Auto Static You can choose the WINS configuration mode. 7.WINS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 Specifies the IP address of the primary or secondary server. 8.
Main Menu Submenu Menu Selections Options Descriptions Page 6.Print Reports 1.Transmission — — — — You can print these lists and reports. 8-3 2.Help List 3.Quick-Dial — — 4.Fax Journal — — 5.User Settings — — 6.Network Config — — 1.Receive Mode — Fax Only Fax/Tel Manual You can choose the receive mode that best suits your needs. 4-1 2.Date/Time — — Puts the date and time on the LCD and in headings of faxes you send. 2-1 3.
Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most number keys have three or four letters printed above them. The keys for 0, # and do not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want.
Special characters and symbols Press , # or 0, and then press or ▲ ▲ to move the cursor under the special character or symbol you want. Then press Menu/Set to select it. Press for (space) ! " # $ % & ’ ( ) Press # for :;<=>?@[]^_ Press 0 for ÉÀÈÊÎÇËÖ0 B - 13 APPENDIX B +,-.
G Glossary ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Coding method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JPEG, if the receiving machine has the same capability. Communication error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static. Compatibility group The ability of one fax unit to communicate with another.
Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Fax Receive Code Press this code ( 5 1) when you answer a fax call on an extension or external phone. Fax Storage You can store faxes in memory. Fax tones The signals sent by sending and receiving fax machines while communicating information. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).
Out of Paper Reception Receives faxes into the machine’s memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Paging This feature enables your machine to call your pager when a fax is received into its memory. The machine will also page for voice messages. Pause Allows you to place a 3.5 second delay in the dialing sequence stored on Speed-Dial numbers.
Scanning The process of sending an electronic image of a paper document into your computer. Scan to Card You can scan a black and white or color document into a Media Card. Black and white images will be in TIFF or PDF file format and color images may be in PDF or JPEG file format. Search An electronic, alphabetical listing of stored, Speed-Dial and Group numbers. Speed-Dial A pre-programmed number for easy dialing.
S Specifications Product description General Memory Capacity 16 MB Automatic Document Feeder (ADF) Up to 10 pages Paper Tray 100 Sheets [20 lb (80g/m2)] Printer Type Ink Jet Print Method Piezo with 74 × 5 nozzles LCD (Liquid Crystal Display) 16 characters × 2 lines, Back light Power Source 100 - 120V AC 50/60Hz Power Consumption Off Mode: Standby: Operating: Dimensions Average 4 W Average 10 W Average 23 W 14.8 inch (375 mm) 6.5 inch (165 mm) 6.9 inch (174 mm) 14.2 inch (361 mm) 14.
Weight 13.4 lb (6.1 kg) Noise Operating: 42.
Copy Color/Black Color/Black Document Size ADF Width: 5.8" to 8.5" (147 mm to 216 mm) ADF Height: 5.8" to 14" (147 mm to 356 mm) Scanner Glass Width: Max. 8.5 in. (Max. 216 mm) Scanner Glass Height: Max. 11.7 in. (Max. 297 mm) Scanning Width 8.26 in. (210mm) Copy Speed Black Up to 17 pages/minute (Letter paper)1 Color Up to 11 pages/minute (Letter paper)1 1 Does not include the time it takes to feed the paper. Based on Brother standard pattern.
PhotoCapture Center™ Available Media CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.) SmartMedia® (3.
Fax Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size ADF Width: 5.8" to 8.5" (147 mm to 216 mm) ADF Height: 5.8" to 14" (147 mm to 356 mm) Scanner Glass Width: Max. 8.5 in. (Max. 216 mm) Scanner Glass Height: Max. 11.7 in. (Max. 297 mm) Scanning Width 8.2 in. (208 mm) Printing Width 8.03 in.
Memory Transmission Up to 4801/4002 pages Out of Paper Reception Up to 4801/4002 pages 1 “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 2 "Pages" refers to the "ITU-T Test Chart #1" (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Printer Printer Driver Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver For Mac OS® 9.1-9.2/Mac OS® X 10.2.
SPECIFICATIONS S - 8 Computer requirements
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.
Network (LAN) LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send and PC Fax Receive (Window® only). Also included is Brother BRAdmin Professional Network Management software. Support for Windows® 98/98SE/Me/2000/XP Mac OS® 9.1 - 9.2, Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
Index A Access codes, storing and dialing ............................... 5-5 Accessories and supplies ....... ii ADF (automatic document feeder) ....................... 1-6, 3-3 ADF cover ........................ 13-5 Answering machine (TAD) ....A-9 connecting ..................... A-11 Apple® Macintosh® See Software User’s Guide on the CD-ROM. Automatic fax receive ....................... 4-1 Easy Receive ................ 4-6 fax redial .......................... 3-2 transmission ....................
Copy Options key (copying) Brightness ........................ 9-8 Paper Size ........................ 9-8 Paper Type ....................... 9-7 Cordless phone ...................A-8 Credit card numbers ........... 5-5 Custom telephone features on a single line ............ 13-12, A-14 Out of Memory ................13-3 while scanning a document ...................9-14 Unable to Change ...........13-4 Extension telephone, using ................................. A-7 External telephone, connecting .........
sending ............................ 3-1 at end of conversation .. 3-6 automatic ...................... 3-5 Broadcasting ............... 3-12 canceling from memory ..................... 3-11 color fax ........................ 3-3 compatibility .............. 13-14 contrast ......................... 3-7 Dial tone detection .... 13-14 enter Fax mode ............. 3-1 from memory (Dual Access) ....... 3-2, 3-9 from scanner glass ....... 3-4 manual .......................... 3-5 overseas .....................
erasing messages ............ 7-5 playing voice messages ... 7-4 printing faxes from memory .......................... 7-4 recording a conversation .. 7-6 recording Fax/Tel announcement (F/T OGM) ...................... 7-7 recording outgoing message (Msg Ctr OGM) ............... 7-2 setting up ...................7-1, 7-3 Mode, entering Copy ................................. 9-1 Fax ................................... 3-1 Scan ................................. 1-2 Multi-line connections (PBX) ...............
resolution ......................... S-7 specifications ................... S-7 See Software User’s Guide on the CD-ROM. Programming your machine .................... B-1, B-2 Q Quality key (copying) .......... 9-3 Quick-Dial Access codes and credit card numbers setting up ...................... 5-5 Broadcasting .................. 3-12 using Groups .............. 3-12 Group dial changing ....................... 5-2 setting up Groups for Broadcasting ............... 5-3 Search .............................
T U TAD (telephone answering device), external ..........................4-1, A-9, A-13 connecting .............. A-9, A-11 receive mode .................... 4-1 recording OGM ...............A-11 with two-line jack ............A-13 Temporary copy settings ..... 9-3 Text, entering ....................B-12 special characters ..........B-13 Tone signals on Pulse line .... 5-6 Troubleshooting ................ 13-1 checking ink volume ..... 13-19 document jam ................. 13-5 error messages on LCD ......
R - 1 REMOTE RETRIEVAL ACCESS CARD Press 9 1 then to Repeat a message, press 1. Skip to next messages, press 2. Stop playing the messages, press 9. Listen to Voice Messages Remote Commands 1 Press Menu/Set, 2, 5, 2. 2 Enter a three-digit code using numbers 0-9, or #. The cannot be changed. 3 Press Menu/Set. 4 Press Stop/Exit. Changing Remote Access Code 2 Press 9 4 then to Play Message Center OGM, press 1 1. Play Fax/Tel OGM, press 1 2.
Check Receiving Status Press 9 7 then for Fax messages, press 1. Voice messages, press 2. 1 long beep — Received message 3 short beeps — No messages Change Receive Mode Press 9 8 then for MC:Msg Ctr, press 1. Fax/Tel, press 2. Fax Only, press 3. Exit Remote Retrieval Press 9 0. 5 MESSAGE CENTER REMOTE RETRIEVAL ACCESS CARD Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone.
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
