Setting Up the Machine Step 1 Installing the Driver & Software Setup is Complete! For Network Users Macintosh® Network For the latest drivers and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or go to http://solutions.brother.com Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times. Mac OS® 8.6 - 9.
■ Warning Indicates warnings that must be observed to prevent possible personal injury. Hint Indicates cautions that must be observed to use the machine properly or to prevent damage to the machine. User’s Guide Indicates notes and Indicates reference to the useful tips to remember User’s Guide. when using the machine.
■ Getting Started Carton Components Quick Setup Guide CD-ROM User’s Guide Telephone Line Cord Accessory Order Form Test Sheet (USA only) Black Magenta Yellow Cyan (LC41BK) (LC41M) (LC41Y) (LC41C) Ink Cartridges Carton components may differ from one country to another. Save all packing materials and the carton. If you are connecting the machine via USB: ■ The interface cable is not a standard accessory. Please purchase an appropriate USB 2.0 interface cable. ■ Please make sure you use a USB 2.
Control Panel (For MFC-5440CN) 10 1 2 3 4 9 5 6 8 7 1. Print keys 5. Mode keys 9. Navigation keys 2. Fax and telephone keys 6. Stop/Exit key 10. Liquid Crystal Display (LCD) 3. Copy keys 7. Start keys 4. Dial Pad 8. On/Off key For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide. (For MFC-5840CN) 11 1 2 10 3 4 5 9 6 8 7 1. Photo keys 5. Mode keys 9. Navigation keys 2. Fax and telephone keys 6. Stop/Exit key 10.
Table of Contents Step 1 Setting Up the Machine 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Step 2 Removing the Protective Parts ......................................................................... 4 Loading Paper .................................................................................................... 4 Installing the Phone Line and Power Cord ...................................................... 6 Installing the Ink Cartridges.........................................................................
Step 1 Setting Up the Machine Removing the Protective 1 Parts 1 3 Pull out the paper support and unfold the paper support flap. Paper Support Remove the protective tape and paper. DO NOT connect the USB cable. Connecting the USB cable is done when installing the driver. Paper Support Flap Use the paper support flap for Letter, Legal and A4 size paper. 2 4 Fan the stack of paper well to avoid paper jams and mis-feeds.
To load paper in the paper tray#2 (MFC-5840CN only) Setting Up the Machine For Legal size paper, open the tray cover, and then press and hold the universal guide release button as you slide out the front of the paper tray. You can use only plain paper sizes Letter, Legal, A4, Executive or B5 in Tray#2. Tray Cover Pull the paper tray completely out of the MFC. Windows® 1 Press and slide the paper side guide and paper length guide to fit the paper width and length.
Step 1 4 Setting Up the Machine Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark. 3 Installing the Phone Line and Power Cord 1 Connect the power cord. 2 Connect the telephone line cord. Connect one end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack.
4 Installing the Ink Cartridges Setting Up the Machine If you are sharing one phone line with an external telephone, connect it as shown below. Warning If ink gets in your eyes wash them with water immediately, and if irritation occurs consult a doctor. Make sure that the power is turned on. The LCD shows: Windows® 1 No Cartridge Open scanner If you are sharing one phone line with an external telephone answering machine, connect it as shown below.
Step 1 Setting Up the Machine 4 Take out the ink cartridge. 5 Carefully remove the bottom cap. 6 Press firmly down on the ink cartridge until the hook snaps over it, taking care to match the slot color (A) with the cartridge color (B), as shown in the diagram below. (A) DO NOT touch the area shown in the illustration below. (B) Opening OK 7 If the cartridge cover comes off when you open the bag the cartridge will not be damaged. Lift the scanner cover to release the lock.
Macintosh® Network Mac OS® 8.6 - 9.2 Mac OS® X Windows® Network Windows® Setting Up the Machine ■ If you mix the colors by installing an ink cartridge in the wrong position, you must clean the print head by running several cleaning cycles after correcting the cartridge installation. (See “Cleaning the print head” in chapter 11 Troubleshooting and Routine Maintenance of the User’s Guide.) ■ Once you open an ink cartridge, install it in the machine and use it up within six months of installation.
Step 1 5 1 Setting Up the Machine Print Quality Check 5 After the cleaning cycle is finished, the LCD shows: If all lines are clear and visible, press 1 on the dial pad to finish the quality check. ---OR--If you can see missing short lines, press 2 on the dial pad and go to 6. OK Poor Set Paper and Press Start 2 3 Make sure the paper is loaded in the paper tray. Press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET (only during initial ink cartridge installation).
Press Menu/Set. You should store your name and fax number to be printed on all fax pages that you send. Press 0. 1 2 3 4 Press 2. Enter the last two digits of the year on the dial pad, and then press Menu/Set. Date/Time Year:2004 Enter the two digits for the month on the dial pad, and then press Menu/Set. Press Menu/Set. Press 0. Press 3. Enter your fax number (up to 20 digits) on the dial pad, and then press Menu/Set. Station ID (e.g. Enter 0 4 for 2004.
Step 1 8 Setting Up the Machine Selecting a Receive Mode There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD. Are you connecting an external telephone or external telephone answering device to the MFC? Yes No Are you using the voice message function of your external telephone answering device? No The MFC automatically answers every call as a fax. Fax/Tel Manual You control the phone line and must answer every call yourself.
Fill out the Product Registration and Test Sheet. 2 Place the sheet face up in the Automatic Document Feeder. Mac OS® X (Fax) is illuminated in Green. 3 Enter the toll-free fax number: 1-877-268-9575. 4 Press Black Start. Mac OS® 8.6 - 9.2 Make sure Windows® Network Windows® 1 Setting Up the Machine Sending in the Product 10 Registration and Test Sheet (USA only) You will receive a confirmation fax of your Product Registration.
Step 2 Installing the Driver & Software Supplied CD-ROM “MFL-Pro Suite” The CD-ROM includes the following items: Install MFL-Pro Suite You can install the MFL-Pro Suite software and multifunction drivers. Install Optional Applications You can install additional MFL-Pro Suite software utilities. Documentation*1 View the User’s Guide and other documentation in PDF format (Viewer included). MFL-Pro Suite includes Printer Driver, Scanner Driver, ScanSoft ® PaperPort ® 9.
Step 2 Installing the Driver & Software Setting Up the Machine Follow the instructions on this page for your operating system and interface cable. Windows® For USB Interface Cable Users ■ Windows® 98/98SE/Me/2000 Professional/XP ... Go to page 16 Windows® Network For Network Interface Cable Users ■ Windows® 98/98SE/Me/2000 Professional/XP ... Go to page 19 Mac OS® X For USB Interface Cable Users ■ Mac OS® X 10.2.4 or greater........................... Go to page 22 Mac OS® 8.6 - 9.
Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) Make sure that you have completed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 13. If you are using Windows® 2000 Professional (MFC-5840CN only): To access the PhotoCapture Center™ features from your PC you may have to install a Windows® 2000 update first. The Windows® 2000 update is included with the MFL-Pro Suite installer.
Setting Up the Machine After reading and accepting the ScanSoft® PaperPort® 9.0SE License Agreement, click Yes. 6 The installation of PaperPort® 9.0SE will automatically start and is followed by the installation of MFL-Pro Suite. 7 When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes, if you agree to the Software Licence Agreement. 9 When this screen appears, connect the USB interface cable to your PC, and then connect it to the machine.
Step 2 Installing the Driver & Software For USB Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) 0 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. A Turn on the machine by plugging in the power cord. D After restarting the computer, the Installation Diagnostics will run automatically and the installation results window will be shown.
Setting Up the Machine For Network Interface Cable Users (Windows® 98/98SE/Me/2000 Professional/XP) 3. Carefully route the network cable through the trench and out the back of the machine as shown below. Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. 3 Turn on the machine by plugging in the power cord. 4 Turn on your computer. (For Windows® 2000 Professional/XP, you must be logged on as the administrator.
Step2 Installing the Driver & Software For Network Interface Cable Users (For Windows® 98/98SE/Me/2000 Professional/XP) If you see the following screen, click OK to install the Windows® updates. After the updates are installed your PC may restart. Then the installation will automatically continue. If the installation does not continue automatically, please open the main menu again by ejecting then reinserting the CD-ROM disc or double-click the setup.
Setting Up the Machine After restarting the computer, the Installation Diagnostics will run automatically and the installation results window will be shown. For network installations the Repair MFL-Pro Suite selection from the main menu is not supported. The MFL-Pro Suite, Brother Network Printer driver, Network Scanner driver and Network PhotoCapture Center™ have been installed and the installation is now complete. Windows® Network E For Network Users Click Finish to restart your computer.
Step 2 Installing the Driver & Software For USB Interface Cable Users For Mac OS® X 10.2.4 or greater Make sure that you have completed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 13. For Mac OS® X 10.2.0 to 10.2.3 user, please upgrade to Mac OS® X 10.2.4 or greater. (The latest information for Mac OS® X, please visit at: http://solutions.brother.com) 1 2 3 Turn on your Macintosh®.
Setting Up the Machine Select Applications from the Go menu. B Open the Utilities folder. C Open the Print Center icon. D Click Add. Ensure that the cable does not restrict the cover from closing, or an error may occur. DO NOT connect the machine to a USB port on a keyboard or a non powered USB hub. 8 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. 9 Turn on the machine by plugging in the power cord.
Step 2 Installing the Driver & Software For USB Interface Cable Users E Select USB. F Select MFC-XXXX (XXXX is your model name), and then click Add. H To install Presto!® PageManager®, click the Presto! PageManager icon and follow the on-screen instructions. You can easily scan, share and organize photos and documents using Presto!® PageManager®. Presto!® PageManager® has been installed and the installation is now complete. G Select Quit Printer Setup Utility from the Printer Setup Utility menu.
Setting Up the Machine For Mac OS® 8.6 to 9.2 Turn on your Macintosh®. 4 Double-click the Start Here icon to install the printer and scanner drivers. If the language screen appears, select your language. 5 Follow the on-screen instructions, and restart your Macintosh®. 7 Connect the USB interface cable to your Macintosh®, and then connect it to the machine. To connect the USB cable to the machine: 1. Open the scanner cover to its open position. 2.
Step 2 Installing the Driver & Software For USB Interface Cable Users 8 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. 9 Turn on the machine by plugging in the power cord. B To install Presto!® PageManager®, click the Presto! PageManager icon and follow the on-screen instructions. You can easily scan, share and organize photos and documents using Presto!® PageManager®. 0 From the Apple® menu, open the Chooser.
Setting Up the Machine For Network Interface Cable Users For Mac OS® X 10.2.4 or greater Turn on your Macintosh®. 4 Double-click the Start Here OSX icon to install the printer driver and Remote Setup program. If the language screen appears, select your language. 5 Insert the supplied CD-ROM into your CD-ROM drive. Click MFL-Pro Suite to install. Follow the on-screen instructions, and restart your Macintosh®.
Step 2 Installing the Driver & Software For Network Interface Cable Users 3. Carefully route the network cable through the trench and out the back of the machine as shown below. A Click Browse. B Select your model name, and then click OK. Then click OK again to close the DeviceSelector. C Select Applications from the Go menu. D Open the Utilities folder. Warning Ensure that the cable does not restrict the cover from closing, or an error may occur.
Setting Up the Machine Click Add. Select Quit Printer Setup Utility from the Printer Setup Utility menu. The setup is now complete. Please see Network User’s Guide Chapter 5 on the CD-ROM for more information about connecting the MFC to a Macintosh® network. G Make the selection shown below. H Select Brother MFC-XXXX (XXXX is your model name) (BRN_xxxxxx_P1), and then click the Add button. Macintosh® Network F I For Network Users Open the Print Center icon.
Step 2 Installing the Driver & Software For Network Interface Cable Users For Mac OS® 8.6 to 9.2 Make sure that you have completed the instructions from Step 1 “Setting Up the Machine” on pages 4 - 13. 1 Turn off and unplug the machine from the AC outlet and disconnect it from your Macintosh® if you already connected an interface cable. 2 3 Turn on your Macintosh®. 4 Double-click the Start Here icon to install the printer and scanner drivers. If the language screen appears, select your language.
Setting Up the Machine 9 Turn on the machine by plugging in the power cord. 0 Open the Chooser from the Apple menu. A Click the Brother Ink (IP) icon, and then select BRN_xxxxxx. Close the Chooser. For Network Users Macintosh® Network Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. Installing the Driver & Software 8 ■ xxxxxx are the last six digits of the Ethernet address.
■ For Network Users This section is for using the machine on a network. An administrator should set up the machine using the following steps.
Setting Up the Machine Installing the BRAdmin Professional Configuration Utility (Windows® only) 2 Click the Install Optional Applications icon on the main menu screen. 3 Click BRAdmin Professional and follow the on-screen instructions. Windows® Network Insert the supplied CD-ROM into your CD-ROM drive. The opening screen will appear automatically. Follow the on-screen instructions. Macintosh® Network Mac OS® 8.6 - 9.
■ For Network Users Setting your IP Address, Subnet Mask and Gateway using BRAdmin Professional (Windows® only) 1 2 Start BRAdmin Professional, and select TCP/IP. 3 Double-click the new device. 4 Enter the IP Address, Subnet Mask and Gateway, and then click the OK button. 5 The address information will be saved to the machine. Select Search Active Devices from the Devices menu. BRAdmin will search for new devices automatically. The default password for the print server is “access”.
■ Consumables and Options Replacement Consumables Ink Cartridge Black (Standard) LC41BK Black (High Yield) LC41HYBK Magenta Yellow Cyan LC41M LC41Y LC41C Option The external wireless Print/Scan server (802.11b) is available for Brother MFC’s as an option. External Wireless Print/Scan Server NC-2200w The optional External Wireless Print/Scan Server (NC-2200w) provides wireless network printing and network scanning capabilities. ■ Requires USB 2.0 cable (not included). ■ Supports Mac OS® X 10.2.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © Copyright 2004 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and True Type are registered trademarks of Apple Computer, Inc.
USA LF58980011
