USER’S GUIDE MFC-5490CN Version A ARL/ASA/NZ
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-5490CN Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Table of Contents Section I 1 General General Information 2 Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software and Network User’s Guide ..............................................2 Viewing Documentation...................................................................................3 Accessing Brother Support (For Windows®) ....
4 Security features 24 TX Lock ...............................................................................................................24 Setting and changing the TX Lock password ................................................ 24 Turning TX Lock on/off ..................................................................................25 Section II Fax 5 Sending a Fax 28 Entering Fax mode ..............................................................................................
7 Telephone and External devices 40 Voice Operations .................................................................................................40 Tone or pulse (Not Available for New Zealand).............................................40 Fax/Tel mode ................................................................................................40 Fax/Tel mode in Power Save condition .........................................................40 Telephone Service for Australia.......................
9 Remote fax options (Monochrome only) 58 Fax Forwarding....................................................................................................58 Fax Storage .........................................................................................................59 PC Fax Receive................................................................................................... 59 Changing the destination PC.........................................................................
Section IV Direct Photo Printing 13 Printing photos from a memory card or USB Flash memory drive 80 PhotoCapture Center™ Operations.....................................................................80 Printing from a memory card or USB Flash memory drive without a PC.......80 Scanning to a memory card or USB Flash memory drive without a PC ........80 Using PhotoCapture Center™ from your computer.......................................80 Using a memory card or USB Flash memory drive .....................
Section VI Appendixes A Safety and Legal 98 Choosing a location .............................................................................................98 To use the machine safely...................................................................................99 IMPORTANT-For Your Safety .....................................................................102 LAN connection ...........................................................................................103 Radio interference ..........
C Menu and Features 139 On-screen programming....................................................................................139 Menu table ...................................................................................................139 Memory storage...........................................................................................139 Menu keys .........................................................................................................139 Menu Table........................
Section I General General Information Loading paper and documents General setup Security features I 2 8 20 24
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific buttons on the machine’s control panel or on the screen. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information Viewing Documentation Viewing Documentation (For Windows®) To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format. If you have not installed the software, you can find the documentation by following the instructions below: a Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. b If the model name screen appears, click your model name.
Chapter 1 Viewing Documentation (For Macintosh®) a How to find Scanning instructions 1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.2.
General Information Accessing Brother Support (For Windows®) 1 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center). Click Brother Support on the main menu. The following screen will appear: To access our web site (http://www.brother.com), click Brother Home Page. For the latest news and product support information (http://solutions.brother.com), click Brother Solutions Center. To visit our web site for original Brother supplies (http://www.brother.
Chapter 1 Control panel overview 1 11 10 12/10 11:53 Res:Standard 1 1 2 2 Fax and telephone keys: Redial/Pause Redials one of the last number called. It also inserts a pause when programming quick dial numbers. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Mono Start or Colour Start. Also, press this key after picking up the handset of an external telephone during the F/T pseudo/double-ring.
General Information 10 9 8 1 7 12/10 11:53 Fax Res:Standard 4 Volume keys 6 d c When the machine is idle, you can press these keys to adjust the ring volume. d Press to scroll backward to a menu selection. a or b Press to scroll through the menus and options. Clear/Back Press to delete characters or to go back to the previous menu level. OK Lets you choose a setting. Start keys: Colour Start Lets you start sending faxes or making copies in full colour.
2 Loading paper and documents Loading paper and other print media a If the paper support flap is open, close it, and then close the paper support. Pull the paper tray completely out of the machine. c 2 2 With both hands, gently press and slide the paper side guides (1) and the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
Loading paper and documents d Fan the stack of paper well to avoid paper jams and misfeeds. f Gently adjust the paper side guides (1) to the paper with both hands. Make sure the paper side guides touch the sides of the paper. 1 2 Note Always make sure the paper is not curled. e Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray.
Chapter 2 h Slowly push the paper tray completely into the machine. Loading envelopes and post cards About envelopes 2 Use envelopes that weigh from 80 to 95 gsm. i While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes.
Loading paper and documents How to load envelopes and post cards a Before loading, press the corners and sides of envelopes or post cards to make them as flat as possible. Note If envelopes or post cards are ‘double-feeding’, put one envelope or post card in the paper tray at a time. b 2 If you have problems when printing on envelopes, try the following suggestions: a Make sure the flap is either to the side of the envelope or to the back edge of the envelope when printing.
Chapter 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User's Guide on the CD-ROM.
Loading paper and documents Acceptable paper and other print media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Chapter 2 Improper Setup DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 1 1 2 mm or greater • Extremely shiny or highly textured paper • Paper that cannot be arranged uniformly when stacked • Paper made with a short grain Paper capacity of the output paper tray Up to 50 sheets of 80 gsm A4 or 20 lb Letter paper. Transparencies and photo paper must be picked up from the output paper tray one page at a time to avoid smudging.
Loading paper and documents Choosing the right print media 2 Paper type and size for each operation Paper Type Paper Size 2 Fax Cut Sheet Cards Envelopes 2 Usage Copy Photo Capture Printer Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.
Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 gsm 0.08 to 0.15 mm 150 1 Inkjet Paper 64 to 200 gsm 0.08 to 0.25 mm 20 Glossy Paper Up to 220 gsm Up to 0.25 mm 20 2 Photo Card Up to 220 gsm Up to 0.25 mm 20 2 Index Card Up to 120 gsm Up to 0.15 mm 30 Post Card Up to 200 gsm Up to 0.25 mm 30 Envelopes 75 to 95 gsm Up to 0.
Loading paper and documents Loading documents How to load documents CAUTION You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 80 gsm paper and always fan the pages before putting them in the ADF.
Chapter 2 c Make sure you place the documents face up, top edge first in the ADF until you feel them touch the feed roller. Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book one page at a time. Document Sizes Supported Length: Up to 297 mm Width: Up to 215.9 mm Weight: Up to 2 kg How to load documents Note d To use the scanner glass, the ADF must be empty. Adjust the paper guides (1) to fit the width of your documents.
Loading paper and documents c Close the document cover. CAUTION If you are scanning a book or thick document, DO NOT slam the cover or press on it. Scannable area 2 2 The scannable area depends on the settings in the application you are using. The figures below show the unscannable area.
3 General setup Power Save mode 3 3 Power Save setting You can customize the machine's Power Save key. The default mode is Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. (See Power Save mode on page 20.
General setup Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last by default. a b Press Menu, 1, 1. c Press Stop/Exit. Press a or b to choose 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press OK.
Chapter 3 Volume Settings Ring Volume 3 3 You can choose a range of ring volume levels, from High to Off. You can also change the volume through the menu, by following the instructions below: a b c 22 Press Menu, 1, 4, 1. Press a or b to choose Low, Med, High or Off. Press OK. Press Stop/Exit. 3 When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off.
General setup Setting Daylight Savings Time Sleep Mode 3 You can set the machine to change for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date&Time setting. a b c You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine. a b Press Menu, 1, 8. c Press Stop/Exit.
4 Security features TX Lock 4 TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On, the following operations are available: Setting and changing the TX Lock password 4 4 Note If you have already set the password, you will not need to set it again.
Security features Turning TX Lock on/off Turning TX Lock on a b Press Menu, 2, 0, 1. c Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows TX Lock Mode. 4 Press a or b to choose Set TX Lock. Press OK. Turning TX Lock off a b 4 4 4 Press Menu. Enter the registered 4-digit password. Press OK. TX lock is automatically turned off. Note If you enter the wrong password, the LCD shows Wrong Password and stays offline.
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Section II Fax Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Remote fax options (Monochrome only) Printing Reports Polling II 28 35 40 53 58 65 67
5 Sending a Fax Entering Fax mode Press 5 Faxing from the scanner glass You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size. (Fax) to enter Fax mode. Faxing from the ADF 5 a Make sure you are in Fax mode b Place the document face up in the ADF. (See Using the ADF on page 17.) c Enter the fax number using the dial pad, One Touch, Speed Dial or Search. d 5 You cannot send colour faxes with multiple pages. .
Sending a Fax Faxing Letter size documents from the scanner glass 5 When documents are Letter size, you need to set scan size to Letter. If you do not, the side portion of the faxes will be missing. a Make sure you are in Fax mode b c Press Menu, 2, 2, 0. d After the broadcast is finished, a Broadcast Report will be printed. Press a or b to choose Letter. Press OK. Press Stop/Exit. 5 a Make sure you are in Fax mode b c Load your document.
Chapter 5 Cancelling a Broadcast in progress a b Press Menu, 2, 5. Press a or b to choose the Broadcast job number (for example, Broadcast#001). Press OK. The LCD will show: Broadcast#001 1.Clear 2.Exit c Press 1 to cancel the Broadcast (or 2 to exit without cancelling). d Press Stop/Exit.
Sending a Fax Contrast 5 If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. a Make sure you are in Fax mode b c d Load your document. To change the default fax resolution a Make sure you are in Fax mode b c Press Menu, 2, 2, 2. .
Chapter 5 Dual access (Monochrome only) Sending in real time for all faxes 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax Only for the next fax only.
Sending a Fax Delayed Faxing (Monochrome only) 5 During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step d. a Make sure you are in Fax mode b c Load your document. . Make sure you are in Fax mode b c Press Menu, 2, 2, 4. Press OK to accept the displayed time. d Press Stop/Exit. Enter the time you want the fax to be sent (in 24-hour format).
Chapter 5 Sending a fax manually 5 Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. a Make sure you are in Fax mode b c Load your document. d e Dial the fax number you want to call. . Pick up the handset of an external telephone and listen for a dial tone. When you hear the fax tone, press Mono Start or Colour Start. If you load the document on the scanner glass, press 1 to send the fax. 1.Send 2.Receive f Replace the handset.
6 Receiving a Fax 6 Receive modes 6 Choosing the correct Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes see Using receive modes on page 36 and Receive mode settings on page 37.
Chapter 6 Using receive modes 6 External TAD External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 37.) Faxes will be automatically received. Fax only 6 Fax only mode will automatically answer every call. If the call is a fax your machine will receive it.
Receiving a Fax Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, choose the maximum number of rings. (See Operation from extension telephones on page 51 and Fax Detect on page 38.) a b c Press Menu, 2, 1, 1. Press a or b to choose how many times the line rings before the machine answers.
Chapter 6 Fax Detect If Fax Detect is On: 6 Printing a reduced incoming fax The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset you are using, just replace the handset. Your machine will do the rest. If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press 2 to receive the fax.
Receiving a Fax Printing a fax from the memory 6 If you have chosen Fax Storage, you can still print a fax from the memory when you are at your machine. (See Remote fax options (Monochrome only) on page 58.) a Press Menu, 2, 4, 3. Remote Fax Opt 3.Print Document b c Press Mono Start. Press Stop/Exit. Note 6 When you print a fax from the memory, the fax data will be erased.
7 Telephone and External devices Voice Operations Tone or pulse (Not Available for New Zealand) 7 7 If you are using an external telephone and have a pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below. a Lift the handset of the external telephone. b Press # on the control panel of your machine. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the pulse dialling service.
Telephone and External devices Telephone Service for Australia Telstra® FaxStream® Duet® (Distinctive Ring) Telstra® FaxStream® Duet® is an enhanced Public Switched Telephone Service (PSTS) offered by Telstra® that allows you to have an additional number on one phone line, with its own distinctive ring pattern. Telstra® FaxStream® Duet® is a call handling feature that helps users distinguish voice and facsimile calls.
Chapter 7 How does Telstra® FaxStream® Duet® Work? Incoming calls to the voice number, will have the standard ring pattern of long, long tone, followed by a pause, repeated, while the new fax number will have a different ring pattern of three short bursts of ring, repeated at regular intervals. When FaxStream® Duet® is On and you receive a voice call all extension and external phones will ring with a standard ring pattern. The fax machine will ring on the third ring with a standard ring pattern.
Telephone and External devices Caller ID 7 Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory. The Caller ID Appears on the Display When Your Telephone Rings To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available.
Chapter 7 Viewing Caller ID List a 7 Press Menu, 2, 0, 4. Miscellaneous 4.Caller ID b Press a or b to choose Display#. Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. c Press a or b to scroll through the Caller ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.
Telephone and External devices How Does FaxAbility Work? Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. When FaxAbility is On, you will not hear the first ring of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message.
Chapter 7 Advantages of Caller ID 7 b Press a or b to choose Display#. Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. c Press a or b to scroll through the Caller ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.
Telephone and External devices Telephone Service for Some Countries Distinctive Ring (For Singapore and Hong Kong) This machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.
Chapter 7 Caller ID (For Singapore and Hong Kong) The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. Call your telephone company for details. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (See Printing Caller ID List on page 48.) After a few rings, the screen displays the telephone number of your caller (or name, if available).
Telephone and External devices Connecting an external TAD (telephone answering device) You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax.
Chapter 7 Recording an outgoing message (OGM) on an external TAD External and extension telephones Connecting an external or extension telephone Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a b 1 Limit your speaking to 20 seconds. 2 Note We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice.
Telephone and External devices Operation from extension telephones Using remote codes 7 Remote Activation Code If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code l 5 1 (l 9 1 for New Zealand), the machine starts to receive the fax.
Chapter 7 Changing the remote codes 7 If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 5 1 (l 9 1 for New Zealand). The preset Remote Deactivation Code is # 5 1 (# 9 1 for New Zealand). If you want to, you can replace them with your own codes. a Press Menu, 2, 1, 4. Setup Receive 4.Remote Codes b Press a or b to choose On (or Off). Press OK. c Enter the new Remote Activation Code. Press OK. d Enter the new Remote Deactivation Code.
8 Dialling and storing numbers How to Dial Manual dialling 8 8 Speed Dialling 8 a Press b Press a or b to choose Search. Press OK. c Press the # (hash) key, and then the two digit Speed Dial number using the dial pad. 8 (Phone Book). Press all of the digits of the fax or telephone number. One Touch Dialling Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialling.
Chapter 8 Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Mono Start or Colour Start. Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.
Dialling and storing numbers e Changing One Touch or Speed Dial names or numbers Do one of the following: Enter the name (up to 16 characters) using the dial pad. 8 Press OK. (To help you enter letters, see Entering Text on page 149.) You can change a One Touch or Speed Dial name or number that has already been stored. To store the number without a name, press OK. f Press Stop/Exit. Storing Speed Dial numbers You can store up to 100 2-digit Speed Dial locations with a name.
Chapter 8 Setting up groups for broadcasting e 8 Groups, which can be stored in a One Touch key or a Speed Dial location, allow you to send the same fax message to many fax numbers by entering a One Touch or Speed Dial number and Mono Start. First, you will need to store each fax number in a One Touch key or Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a One Touch key or Speed Dial location.
Dialling and storing numbers Combining Quick Dial numbers 8 You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate long distance carrier. For example, you might have stored '555' on Speed Dial #03 and '7000' on Speed Dial #02. You can use them both to dial '555-7000' if you press the following keys: (Phone Book), OK, #03, (Phone Book), #02, and Mono Start or Colour Start.
9 Remote fax options (Monochrome only) You can only use one remote fax option at a time: Fax Forwarding Fax Storage PC Fax Receive Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Remote Fax Options, a question will appear on the LCD. (See Changing Remote Fax Options on page 61.) Fax Forwarding When you choose Fax Forward, your machine stores the received fax in the memory.
Remote fax options (Monochrome only) Fax Storage 9 PC Fax Receive 9 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.
Chapter 9 Turning off Remote Fax Options Note • PC Fax Receive is not supported in the Mac OS®. a • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) Remote Fax Opt 1.Forward/Store • If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC.
Remote fax options (Monochrome only) Changing Remote Fax Options Remote Retrieval 9 If received faxes are left in your machine's memory when you change the Remote Fax Options, the LCD will ask you one of the following questions: Erase All Doc? 1.Yes 2.No Print All Fax? 1.Yes 2.No If received faxes are left in the machine's memory when you change to PC Fax Receive from another option [Fax Forward or Fax Storage], press a or b to choose the PC.
Chapter 9 Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by l) at once. c The machine signals if it has received messages: 1 long beep — Fax messages No beeps — No messages d When the machine gives two short beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command.
Remote fax options (Monochrome only) Remote Fax commands 9 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages.
Chapter 9 Retrieving fax messages 9 You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.
10 Printing Reports Fax reports 10 You need to set up the Transmission Verification Report and Journal Period using the Menu key. Transmission Verification Report 10 You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.
Chapter 10 Reports 10 The following reports are available: 1.XMIT Verify Prints a Transmission Verification Report for your last transmission. 2.Help List A help list showing how to program your machine. 3.Quick Dial Lists names and numbers stored in the One Touch and Speed Dial memory, in numerical order. 4.Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) 5.User Settings Lists your settings. 6.Network Config Lists your Network settings.
11 Polling 11 Polling overview 11 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive b Press Menu, 2, 1, 6. Setup Receive 6.Polling RX c Press a or b to choose Standard. Press OK.
Chapter 11 Setup to receive delayed polling 11 Sequential polling (Monochrome only) 11 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. Sequential polling lets you request documents from several fax machines in one operation. a Make sure you are in Fax mode a Make sure you are in Fax mode b Press Menu, 2, 1, 6. b Press Menu, 2, 1, 6. . Setup Receive 6.Polling RX c Press a or b to choose Timer. Press OK.
Polling Polled transmit (Monochrome only) Setup for polled transmit with secure code Secure Polling lets you restrict who can get the documents you set up to be polled. Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.
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Section III Copy Making copies III 72
12 Making copies How to copy Entering Copy mode Press (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the machine stays in Copy mode. (See Mode Timer on page 21.) 12 12 Making a single copy 12 a Make sure you are in Copy mode b Load your document. (See Loading documents on page 17.) c Press Mono Start for B&W copy or Colour Start for colour copy. 12 . Making multiple copies 12 You can make up to 99 copies in one print run.
Making copies Copy keys 12 When you want to quickly change the copy settings temporarily for the next copy, use the Copy keys. Changing copy speed and quality 12 You can choose from a range of quality settings. The default setting is Normal. To temporarily change the quality setting, follow the instructions below: The machine returns to its default settings 1 minute after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Timer on page 21.
Chapter 12 To change the default setting, follow the instructions below: To enlarge or reduce the next copy follow the instructions below: a a Make sure you are in Copy mode b c Load your document. d e Press Enlarge/Reduce. Press Menu, 3, 1. Copy 1.Quality b Press a or b to choose Normal, Best or Fast. Press OK. c Press Stop/Exit. Enlarging or reducing the image copied Do one of the following: Press a or b to choose Custom(25-400%). Press OK.
Making copies Copy options Press Press Menu selection 12 Options Paper Type Plain Paper Make sure paper size is set to Letter or A4. Page You cannot use the Enlarge/Reduce and Stack/Sort settings with the N in 1 and Poster features. 78 Inkjet Paper If you are producing multiple colour copies, N in 1 copy is not available. Brother BP71 Other Glossy and a or b (P) means Portrait and (L) means Landscape. Transparency Paper Size A4 78 You can only make one poster copy at a time.
Chapter 12 h Put the next page on the scanner glass. Press OK. Repeat g and h for each page of the layout. Set Next Page Then Press OK i After all the pages have been scanned, press 2 to finish. 4 in 1 (L) Poster (3x3) You can make a poster size copy of a photograph. If you are copying from the ADF, insert the document face up in the direction shown below: 2 in 1 (P) 2 in 1 (L) Sorting copies using the ADF 12 You can sort multiple copies.
Making copies Adjusting Brightness 12 Adjusting Contrast 12 To temporarily change the brightness setting, follow the instructions below: Adjust the contrast to help an image look sharper and more vivid. a Make sure you are in Copy mode To temporarily change the contrast setting, follow the instructions below: b c Load your document. a Make sure you are in Copy mode Use the dial pad to enter the number of copies (up to 99). Load your document. d Press Options and a or b to choose Brightness.
Chapter 12 Paper Options 12 Paper Type 12 If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. Paper Size 12 If copying on paper other than A4 size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo 10cm × 15cm paper. a Make sure you are in Copy mode Load your document. . a Make sure you are in Copy mode b c Load your document.
Section IV Direct Photo Printing IV Printing photos from a memory card or USB Flash memory drive Printing photos from a camera 80 91
13 Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Operations Using a memory card or USB Flash memory drive Printing from a memory card or USB Flash memory drive without a PC Your Brother machine has media drives (slots) for use with the following, popular digital camera media: CompactFlash®, Memory Stick®, Memory Stick Pro™, SD, SDHC, xD-Picture Card™ and a USB Flash memory drive.
Printing photos from a memory card or USB Flash memory drive Memory cards or a USB Flash memory drive folder structure Please be aware of the following: 13 Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive; however, please read the points below to avoid errors: The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
Chapter 13 Getting started The Photo Capture key indications 13 Firmly put a memory card or USB Flash memory drive into the correct slot. Photo Capture light is on, the memory card or USB Flash memory drive is correctly inserted.
Printing photos from a memory card or USB Flash memory drive How to print from a memory card or USB Flash memory drive Print Index (Thumbnails) 13 13 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). Before printing a photo you must first print a thumbnail index to choose the number of the photo you want to print.
Chapter 13 d e f d Press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press OK. Enter & OK Key No.: Press a or b to choose the paper size you are using, Letter or A4. Press OK. Note Press Colour Start to print. Printing Images 13 Before you can print an individual image, you have to know the image number. a b Make sure you have put the memory card or USB Flash memory drive in the correct slot.
Printing photos from a memory card or USB Flash memory drive h i Press a or b to choose the print size, 8 x 10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm, 15 x 20cm or Max. Size. Press OK. Do one of the following: To choose the number of copies go to j. If you have finished choosing settings, press Colour Start. j Enter the number of copies you want. Press OK. k Press Colour Start to print. The printing positions when using A4 are shown below.
Chapter 13 f Press a or b to choose the paper size you are using, Letter, A4, 10x15cm or 13x18cm. Press OK. PhotoCapture Center™ print settings If you chose Letter or A4, go to g. These settings will remain until you change them again. If you chose another size, go to h. g h Press a or b to choose the print size, 8 x 10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm, 15 x 20cm or Max. Size. Press OK. Print speed and quality a b Press Menu, 4, 1. c Press Stop/Exit. Press Colour Start to print.
Printing photos from a memory card or USB Flash memory drive Paper and print size a b c 13 Press Menu, 4, 3. Press a or b to choose the paper size you are using, Letter, A4, 10x15cm or 13x18cm. Press OK. If you chose Letter or A4, press a or b to choose the print size you are using, 8 x 10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm , 15 x 20cm or Max. Size. Press OK. Adjusting Colour Enhancement You can turn on the colour enhancement feature to print more vivid images. Printing time will be slower.
Chapter 13 Cropping 13 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will be automatically cropped. c Press a or b to choose Off (or On). Press OK. Press Menu, 4, 7. c Press Stop/Exit. Borderless printing The DPOF setting on your camera must be turned off to use Date Print feature. 13 13 13 This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. a b Press Menu, 4, 6. c Press Stop/Exit.
Printing photos from a memory card or USB Flash memory drive Scan to a memory card or USB Flash memory drive d Quality Selectable File Format Color 150 dpi JPEG / PDF Color 300 dpi JPEG / PDF Color 600 dpi JPEG / PDF B/W 200x100 dpi TIFF / PDF B/W 200 dpi TIFF / PDF a To change the quality press OK and go to step e. 13 You can scan monochrome and colour documents onto a memory card or USB Flash memory drive. Monochrome documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats.
Chapter 13 Changing the image quality a b c Press Menu, 4, 0, 1. c 13 Hub is Unusable. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface. Press Stop/Exit. Media Error 13 Press Menu, 4, 0, 2. Press a or b to choose TIFF or PDF. Press OK. This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the memory card.
14 Printing photos from a camera Printing photos directly from a PictBridge camera 14 Setting your digital camera 14 14 Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera. Depending on your camera some of these settings may not be available. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 14 Settings Options Paper Size 10×15cm Paper Type Other Glossy Layout Borderless: On Print Quality Photo Date Print Off b Camera Connected c When your camera does not have any menu selections, these settings are also used. The names and availability of each setting depends on the specification of your camera. Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.
Printing photos from a camera Printing photos directly from a digital camera (without PictBridge) Printing Images 14 Note 14 If your camera supports the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 91.
Chapter 14 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera which is not using the USB Mass Storage standard.
Section V Software Software and Network features V 96
15 Software and Network features The CD-ROM includes the Software User’s Guide for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section. c 15 Click the heading you would like to read from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 98 113 139 150 164
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10° C and 35° C. WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury. DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover.
Safety and Legal DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service. If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket.
Always make sure the plug is fully inserted. DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire. When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.
Safety and Legal LAN connection A A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. Radio interference A This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the machine to a computer, ensure that you use a USB cable which does not exceed 2.0 m in length.
Important Information for Australia Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall socket before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water. 6 Do not place this product on an unstable cart, stand, or table.
Safety and Legal 16 Unplug this product from the electrical socket and refer servicing to Authorized Service Personnel under the following conditions: A When the power cord is damaged or frayed. If liquid has been spilled into the product. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Important Information for New Zealand Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
Safety and Legal 15 This product should be connected to an AC power source within the range indicated on the rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified electrician. 16 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed socket. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete socket. Do not defeat the purpose of an earthed plug.
27 This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances. This condition typically applies to 56 kbit/s modems and facsimile machines operating at >14.4 kbit/s. 28 When using the Caller Line Identification incorporated in this device, verify the integrity of the recorded digits prior to dialling.
Safety and Legal Important Information for Some Countries A A Important Safety Instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product near water.
16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: If the power cord is damaged or frayed. If the product has been spilled by liquid. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Safety and Legal Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document. The following are examples of documents which may not be copied: Money Bonds or other certificates of debt Certificates of Deposit Armed Forces Service or Draft papers.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
B Troubleshooting and Routine Maintenance B Troubleshooting B B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (continued) Difficulty Suggestions White horizontal lines appear in text or graphics. Clean the print head. (See Cleaning the print head on page 134.) Make sure you are using Brother Original Innobella™ ink. Try using the recommended types of paper. (See Acceptable paper and other print media on page 13.) The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 134.) Make sure you are using Brother Original Innobella™ ink. Characters and lines are stacked.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions Photo paper does not feed properly. When you print on Brother photo paper, load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on top of the instruction sheet. Clean the paper pick-up roller. (See Cleaning the paper pick-up roller on page 134.) Machine feeds multiple pages Make sure the paper is loaded correctly in the paper tray.
Receiving Faxes Difficulty Suggestions Cannot receive a fax Check the line cord connection. Make sure the machine is in the correct receiving mode for your setup. (See Receive modes on page 35.) If you often have interference on the telephone line, try changing the menu setting of Compatibility to Basic(for VoIP). (See Telephone line interference on page 120.) Sending Faxes Difficulty Suggestions Cannot send a fax Check the line cord connection. Make sure that the Fax key is illuminated.
Troubleshooting and Routine Maintenance Handling Incoming Calls (continued) Difficulty Suggestions Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, an alarm system or any other custom feature on a single telephone line with your machine, it may create a problem sending or receiving faxes.
Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software. ‘Device Busy’ Make sure the machine is not showing an error message on the LCD. Cannot print images from FaceFilter Studio. To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. To install FaceFilter Studio see the Quick Setup Guide.
Troubleshooting and Routine Maintenance Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 66.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers. If you change the setting and start having problems with dialling you should change back to the default No Detection setting. a Press Menu, 0, 5.
Troubleshooting and Routine Maintenance Error and maintenance messages B As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Error Message Cause Action Cannot Detect You installed a new ink too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are using non Brother ink the Replace the cartridge with a Brother original machine may not detect the ink Innobella™ ink cartridge. If the error message cartridge. remains, contact your Brother dealer. An ink cartridge is not installed properly.
Troubleshooting and Routine Maintenance Error Message Cause Action Hub is Unusable. A Hub or USB Flash memory drive A Hub or USB Flash memory drive with Hub are with Hub has been connected to the not supported. Unplug the device from the USB USB direct interface. direct interface. Init Unable XX The machine has a mechanical problem. —OR— A foreign object such as a clip or ripped paper is in the machine. Open the scanner cover and remove any foreign objects inside the machine.
Error Message Cause Action No Paper Fed The machine is out of paper, paper Do one of the following: is not correctly loaded in the paper Refill the paper in the paper tray, and then tray. press Mono Start or Colour Start. Remove the paper and load it again and then press Mono Start or Colour Start (See Loading paper and other print media on page 8.) The Jam Clear Cover is not closed correctly. Check that the Jam Clear Cover is closed evenly at both ends. (See Printer jam or paper jam on page 127.
Troubleshooting and Routine Maintenance Error Message Cause Action Unusable Device A broken device has been connected to the USB direct interface. Unusable Device Please Disconnect USB Device. Unplug the device from the USB direct interface, then press Power Save to turn the machine off and then on again. A USB device or USB Flash memory Unplug the device from the USB direct interface. drive that is not supported has been connected to the USB direct interface.
Transferring faxes to your PC You can transfer the faxes from your machine's memory to your PC. a b Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC FAX Receiving on the PC. (For details see PC- FAX receiving for Windows® in the Software User’s Guide on the CD-ROM.) Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 59.
Troubleshooting and Routine Maintenance Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. b B Pull out the jammed paper (1) and press Stop/Exit. B Pull the jammed document out to the right. 1 d e c Reset the machine by lifting the scanner cover from the front of the machine and then close it.
f Lift the scanner cover (1) until it locks securely into the open position. Make sure that there is no jammed paper left in the corners of the machine. g Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands. 1 1 2 3 CAUTION Before you unplug the machine from the power source, you can transfer your faxes that are stored in the memory to your PC or another fax machine so you will not lose any important messages.
Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. Note For example, when one of the ink cartridge is nearly empty, the LCD will display Ink low (name of colour).
a Open the ink cartridge cover. If one or more ink cartridges are empty, the LCD shows Cannot Print. b Press the lock release lever as shown to release the ink cartridge indicated on the LCD. Remove the cartridge from the machine. d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). 1 e c 130 Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge.
Troubleshooting and Routine Maintenance f Gently push the ink cartridge until it clicks, and then close the ink cartridge cover. CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. If ink stains your skin or clothing, wash with soap or detergent at once.
Cleaning the outside of the machine d Wipe the inside and outside of the paper tray with a soft cloth to remove dust. e Close the output paper tray and put the paper tray firmly back in the machine. B CAUTION Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine. DO NOT use cleaning materials that contain ammonia. DO NOT use isopropyl alcohol to remove dirt from the control panel. It may crack the panel.
Troubleshooting and Routine Maintenance Cleaning the scanner glass a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. B Cleaning the machine printer platen B WARNING B Unplug the machine from the electrical socket before cleaning the printer platen. 1 3 a Lift the scanner cover until it locks securely into the open position.
Cleaning the paper pick-up roller a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and open the Jam Clear Cover (1) at the back of the machine. Cleaning the print head B To maintain good print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem.
Troubleshooting and Routine Maintenance Checking the print quality B h If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a b Press Ink Management. c Press a or b to choose Print Quality. Press OK. Press Colour Start. The machine begins printing the Print Quality Check Sheet. e Check the quality of the four colour blocks on the sheet. Is Quality OK? 1.
Checking the print alignment You may need to adjust the print alignment after transporting the machine, if your printed text becomes blurred or images become faded. a b c d Press Ink Management. Press a or b to choose Test Print. Press OK. Press a or b to choose Alignment. Press OK. Press Mono Start or Colour Start. The machine starts printing the Alignment Check Sheet. Is Alignment OK? 1.Yes 2.No e Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0.
Troubleshooting and Routine Maintenance Packing and shipping the machine CAUTION B When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, damage caused to your machine during transit is not covered by your warranty. Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). CAUTION It is important to allow the machine to ‘park’ the print head after a print job.
g Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands. i Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. j Close the carton and tape it shut. 1 2 h 138 3 Wrap the machine in the bag.
C Menu and Features On-screen programming Menu keys C Access the menu. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options. Go to the next menu level. Accept an option. Go back to the previous menu level. C Delete an incorrect letter when you need to enter text into the machine.
To access the menu mode: a b Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Press 0 for Initial Setup menu. You can scroll more quickly through each menu level by pressing a or b for the direction you want. c Press OK when that option appears on the LCD. The LCD will then show the next menu level. d Press a or b to scroll to your next menu selection. e Press OK. When you finish setting an option, the LCD shows Accepted.
Menu and Features Menu Table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit C Main Menu Submenu 1.General Setup 1.Mode Timer Menu Selections Options Descriptions Page — 0 Sec Sets the time to return to Fax mode. 21 Sets the type of paper in the paper tray. 21 Sets the size of the paper in the paper tray.
Main Menu Submenu 1.General Setup 4.Volume Menu Selections Options Descriptions Page 1.Ring Off Adjusts the ring volume. 22 (Continued) Low Med* High 2.Beeper Off Low* Adjusts the volume level of 22 the beeper. Med High 3.Speaker Off Low Adjusts the speaker volume. 22 Changes for Daylight Savings Time mannally. 23 Med* High 5.Daylight Save — On* Off 6.P.Save Setting — Fax Receive:On* Customizes the Power Save key not to Fax Receive:Off receive faxes in power save mode. 7.
Menu and Features Main Menu Submenu 2.Fax (Continued) Options Descriptions Page 1.Setup Receive 3.Fax Detect On* 38 (In Fax mode only) Off Receives fax messages without pressing Start. (Continued) Menu Selections 4.Remote Codes On* (l51, #51) (l91, #91 for New Zealand) Off 5.Auto Reduction On* Off 6.Polling RX Standard Secure Allows you to answer all 51 calls at an extension or external telephone and use codes to turn the machine on or off. You can personalize these codes.
Main Menu Submenu Menu Selections 2.Fax 3.Report Setting 1.Transmission (Continued) Options Descriptions Page On Sets initial setup for Transmission Verification Report and Fax Journal. 65 On+Image Off* Off+Image 65 2.Journal Period Off Every 50 Faxes* Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days 4.Remote Fax Opt 1.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions 2.Fax 0.Miscellaneous 3.Faxability On (Continued) (Continued) (For New Zealand only) Off* If you have FaxAbility from 44 Telecom, you can use this function to store the ringing pattern of your fax number. And if you set in to On, you should use the registered number only. 4.Caller ID Display# Print Report 3.Copy 1.
Main Menu Submenu Menu Selections Options Descriptions Page 4.PhotoCapture 4.Color Enhance On 1.Brightness Adjusts the brightness. 87 (Continued) Off* -nnnno+ Adjusts the contrast. 87 -nnnon+ -nnonn+* -nonnn+ -onnnn+ 2.Contrast -nnnno+ -nnnon+ -nnonn+* -nonnn+ -onnnn+ 3.White Balance Adjusts the hue of the white areas. -nnnno+ 87 -nnnon+ -nnonn+* -nonnn+ -onnnn+ 4.Sharpness -nnnno+ Enhances the detail of the image. -nnnon+ -nnonn+* -nonnn+ -onnnn+ 5.
Menu and Features Main Menu Submenu 4.PhotoCapture 0.Scan to Media (Continued) Menu Selections Options 1.Quality B/W 200x100 dpi Selects the Scan resolution for your type of B/W 200 dpi document. Color 150 dpi* (When a memory card or USB Flash memory drive is inserted) Page 90 Color 300 dpi Color 600 dpi 2.B/W File Type TIFF* PDF 3.ColorFile Type PDF* JPEG 5.Network Descriptions 1.Setup TCP/IP 1.BOOT Method Auto* Static RARP BOOTP Selects the default file format for black and white scanning.
Main Menu Submenu Menu Selections Options Descriptions Page 5.Network 2.Setup Misc. 1.Ethernet Auto* Chooses Ethernet link mode. See Network User’s Guide 100B-FD (Continued) 100B-HD 10B-FD 10B-HD — Restore all network settings to factory default. — — Prints a Transmission 66 Verification Report for your last transmission. 2.Help List — — Prints the Help List so you can see at-a-glance how to quickly program your machine. 3.
Menu and Features Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the relevant number key repeatedly, you can access the character you want.
D Specifications General D Printer Type Inkjet Print Method Mono: Piezo with 94 × 1 nozzle Colour: Piezo with 94 × 3 nozzles Memory Capacity 40 MB LCD (liquid crystal display) 16 characters × 2lines Power Source AC 220 to 240V 50/60Hz Power Consumption Power Save Mode: Average 0.7 W Sleep Mode: Average 4 W Standby: Average 5.
Specifications Dimensions 451 mm 403 mm 440 mm 222 mm D 400 mm 490 mm Weight 9.
Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo card, Index card and Post card 3. Width: 98 mm - 215.9 mm Length: 148 mm - 355.6 mm For more details, see Paper weight, thickness and capacity on page 16. Maximum paper tray capacity: Approx.
Specifications Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33,600 bps Document Size ADF Width: 148 mm to 215.9 mm ADF Length: 148 mm to 355.6 mm D Scanner Glass Width: Max. 215.9 mm Scanner Glass Height: Max.
Broadcasting 1 156 stations Automatic Redial 3 times at 5 minute intervals Ring Delay 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for Australia) 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for New Zealand) 0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for some countries) Communication Source Public switched telephone network. Memory Transmission Up to 480 2/400 3 pages Out of Paper Reception Up to 480 2/400 3 pages 1 Monochrome only 2 ‘Pages’ refers to the ‘Brother Standard Chart No.
Specifications Copy D Colour/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 215.9 mm ADF Length: 148 mm to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max.
PhotoCapture Center™ Available Media 1 D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Specifications PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001 Visit http://www.cipa.
Scanner D Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) Mac OS® X 10.2.
Specifications Printer Printer Driver D Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® driver supporting Brother Native Compression mode Mac OS® X 10.2.
Interfaces D USB 1 2 A USB 2.0 interface cable that is no longer than 2.0 m. LAN cable 3 Ethernet UTP cable category 5 or greater. 1 Your machine has a high-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported for Macintosh®. 3 See the Network User's Guide for detailed network specifications.
Specifications Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Operating System Version Windows® 2000 Operating Professional 5 System 1 XP Home 2 5 XP Professional 2 5 Required Hard Supported Processor PC PC Minimum Recommended Disk Space Minimum Software Interface RAM RAM For For Speed Functions Drivers Applications Printing, PC FAX 4 USB Intel® Ethernet Pentium® II or Scanning, equivalent Removable Disk 64 MB 256 MB 110 MB 340 MB D 128 MB XP Profe
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs. This process will only happen once. With all following ink cartridges you can print the specified number of pages.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® D Mac OS® X 10.2.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external telephone.
Glossary F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered. Innobella™ Innobella™ is a range of genuine consumables offered by Brother. For best quality results Brother recommends Innobella™ Ink and Paper. FaxAbility A subscriber service purchased from the telephone company that provides another phone number on an existing phone line.
Pause Allows you to place a 3.5 second delay in the dialling sequence while you are dialling using the dial pad or you are storing One Touch and Speed Dial numbers. Press Redial/Pause as many times as needed for longer pauses. Photo resolution (Mono only) A resolution setting that uses varying shades of grey for the best representation of photographs. PhotoCapture Center™ Allows you to print digital photos from your digital camera at high resolution for photo quality printing.
Glossary TAD (telephone answering device) You can connect an external TAD to your machine. Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone (Not available in New Zealand) A form of dialling on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine.
F Index A Access codes, storing and dialling ...........57 ADF (automatic document feeder) .... 17, 28 Answering machine (TAD) .......................49 connecting .............................................49 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive .............................................35 Fax Detect ..........................................38 B Broadcasting ............................................
F Fax codes changing ........................................ 52, 61 Remote Access Code ...........................61 Remote Activation Code ................ 38, 51 Remote Deactivation Code ...................51 Fax Detect ................................................38 Fax Forwarding changing remotely ......................... 63, 64 programming a number ........................58 Fax Storage .............................................59 printing from memory ............................
M Macintosh® See Software User's Guide on the CD-ROM. .................................................. Maintenance, routine .............................129 replacing ink cartridges .......................129 Manual dialling ...................................................53 receive ..................................................35 transmission ..........................................34 Memory Storage ....................................139 Menu Table ............................................
Q S Quick Dial .................................................54 Broadcasting .........................................29 using Groups .....................................29 Group dial changing ............................................55 setting up Groups for Broadcasting ......................................56 One Touch Dial changing ............................................55 setting up ...........................................54 using ..................................................
Troubleshooting .....................................113 checking ink volume ............................136 document jam .....................................126 error messages on LCD ......................121 if you are having difficulty copying .............................................117 incoming calls ..................................116 Network ............................................119 PhotoCapture Center™ ...................118 printing .............................................
For Australia Only: Warranty & Repair - For details about warranty on your Brother Product, the details are listed on the following link: www.brother.com.au under Warranty.
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
