USER’S GUIDE MFC-5460CN MFC-5860CN Version A
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-5460CN and MFC-5860CN (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
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Table of Contents Section I 1 General General Information 2 Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide ........................3 Viewing Documentation ...................................................................................3 Control panel overview ..............................
4 Security features 26 TX Lock ............................................................................................................... 26 Setting and changing the TX Lock password ................................................ 26 Turning the TX Lock on/off ............................................................................ 27 Section II Fax 5 Sending a fax 30 Entering Fax mode ..............................................................................................
7 Telephone and External devices 41 Voice Operations .................................................................................................41 Tone or pulse (Not available in New Zealand) ..............................................41 Fax/Tel mode ................................................................................................41 Fax/Tel mode in Power Save condition .........................................................41 Phone line services..................................
9 Remote fax options 57 Fax Forwarding.................................................................................................... 57 Fax Storage ......................................................................................................... 57 PC Fax Receive...................................................................................................58 Changing Remote Fax Options ...........................................................................
Section IV Direct Photo Printing 13 Printing photos from a memory card 78 PhotoCapture Center™Operations......................................................................78 Printing from a memory card without a PC ....................................................78 Scanning to a memory card without a PC .....................................................78 Using PhotoCapture Center™ from your computer.......................................78 Using memory cards....................................
Section VI Appendixes A Safety and Legal 92 Choosing a location ............................................................................................. 92 To use the machine safely................................................................................... 93 IMPORTANT-For Your Safety ....................................................................... 96 LAN connection .............................................................................................
D Specifications 140 General ..............................................................................................................140 Print media.........................................................................................................142 Fax.....................................................................................................................143 Copy ..................................................................................................................
Section I General General Information Loading documents and paper General setup Security features I 2 8 21 26
1 General Information Using the documentation 1 Electrical Hazard icons alert you to possible electrical shock. Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel.
General Information Accessing the Software User’s Guide and Network User’s Guide This User’s Guide does not contain all the information about the machine such as how to use Printer, Scanner, and PC Fax. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.
Chapter 1 How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: 1 Viewing Documentation (For Macintosh ®) a Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. b c d Double-click the Documentation icon. e Click the documentation you want to read.
General Information How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: 1 Software User’s Guide Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.2.4 or greater) Presto!® PageManager® User’s Guide Instructions for scanning directly from Presto!® PageManager®.
Chapter 1 Control panel overview 1 MFC-5460CN 1 10 1 2 8 9 3 4 5 7 6 MFC-5860CN 1 10 1 2 3 4 Note Most of the illustrations in this User’s Guide show the MFC-5460CN.
General Information 1 2 3 4 Fax keys: Hook Press before dialing if you want to make sure a fax machine answers, and then press Start. Also press this key after you pick up the handset of an external telephone during the F/T ring (fast double ring). Redial/Pause Redials the last number called. It also inserts a pause when programming a quick dial numbers. Resolution Lets you temporarily change the resolution when sending a fax.
2 Loading documents and paper Loading documents How to load documents 2 CAUTION You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass (Flatbed). Using the ADF DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 35 pages and feeds each sheet individually. Use standard 80 g/m2 (20 lb) paper and always fan the pages before putting them in the ADF.
Loading documents and paper d a b Unfold the ADF Document Output Support Flap (1). Lift the document cover. Using the document guidelines on the left, center the document face down on the scanner glass. 2 1 CAUTION DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam. Using the scanner glass 2 You can use the scanner glass to fax, copy, or scan pages of a book, one page at a time. Document Sizes Supported Length: Up to 297 mm (11.7 in.) Width: Up to 215.9 mm (8.
Chapter 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper. 3 Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.
Loading documents and paper Recommended media Improper Setup 2 To get the best print quality, we suggest using Brother paper. (See table below.) DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities. 2 1 We recommend using ‘3M Transparency Film’ when you print on transparencies.
Chapter 2 Choosing the right media 2 Paper type and size for each operation for paper tray Paper Type Cut Sheet Cards Envelopes Paper Size Usage Fax Copy Photo Capture Printer Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.
Loading documents and paper Paper weight, thickness and capacity 2 Paper Type Weight Thickness Cut Sheet 64 to 120g/m2 (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100 1 64 to 120g/m2 (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100 1 (Tray #2) Plain Paper 64 to 105 g/m2 (17 to 28 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 250 2 Inkjet Paper 64 to 200 g/m2 (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) 20 Glossy Paper Up to 220 g/m2 (Up to 58 lb) Up to 0.25 mm (Up to 0.
Chapter 2 Loading paper, envelopes and other media b Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 2 Note • For Tray#2, see Loading paper in paper tray#2 (MFC-5860CN only) on page 16. • If you are using Auto Select (MFC-5860CN only), after refilling the paper tray you should open and close the scanner cover to reset the machine. Loading paper and other media a Pull the paper tray completely out of the machine.
Loading documents and paper Note f Close the output paper tray cover. When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. e 2 g Slowly push the paper tray completely into the machine. h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2). Gently adjust the paper side guides with both hands to fit the paper.
Chapter 2 Loading paper in paper tray#2 (MFC-5860CN only) b 2 Note You can only use plain paper sizes Letter, Legal, A4, Executive or JIS B5 in Tray#2. a Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. Make sure that the triangular marks on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using. Pull the paper tray completely out of the machine.
Loading documents and paper d Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray and below the maximum paper mark (1). f Push the paper tray firmly back into the machine. 1 2 Note Note When you put the paper into the paper tray, slide the paper in making sure that it touches the paper length guide (1) first, then gently lower the other end of the paper.
Chapter 2 Loading envelopes and post cards Loading envelopes How to load envelopes and post cards 2 a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. 2 Use envelopes that weigh from 75 to 95 g/m2 (20 to 25 lb). Some envelopes need margin settings to be set in the application. Make sure you do a test print first. Note If the envelopes or post cards are ‘double-feeding,’ put one envelope in the paper tray at a time.
Loading documents and paper If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. 2 Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray, you may not be able to reach it.
Chapter 2 Printable Area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) Envelopes 12 mm (0.47 in.) 24 mm (0.95 in.
3 General setup Power Save mode 3 3 Power Save setting You can customize the machine's Power Save key. The default mode is Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode.
Chapter 3 Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode (default). If you choose Off, the machine stays in the mode you used last. a b c Press Menu, 1, 1. Press a or b to choose 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press OK. Press Stop/Exit.
General setup Paper Size 3 You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. (MFC-5460CN) a b c a b Auto Select will allow your machine to take paper from Tray#1 first, or from Tray#2 if: Tray#1 is out of paper.
Chapter 3 Tray use in Copy mode (MFC-5860CN only) You can change the default tray the machine will use for printing copies. If both trays are set to the same size and type of paper, Auto Select will let your machine take from Tray#1 first, then take from Tray#2 if Tray#1 runs out of paper. To change the default settings follow the instructions below: a b c Press Menu, 1, 8. Press a or b to choose Tray#1 Only, Tray#2 Only or Auto Select. Press OK. Press Stop/Exit.
General setup Speaker Volume You can choose a range of speaker volume levels, from Off to High. a b Press Menu, 1, 4, 3. c Press Stop/Exit. Press a or b to choose Off, Low, Med or High. Press OK. 3 Setting Daylight Saving Time 3 You can set the machine to change for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date/Time setting. a b c Press Menu, 1, 5.
4 Security features TX Lock TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On, the following operations are available: Receiving faxes 4 Setting and changing the TX Lock password Setting up the password • If you forget the TX Lock password, please call your Brother dealer or Brother Customer Service for service. Remote retrieval (If Fax Storage was already On) • If you have already set the password, you will not need to set it again.
Security features Changing the TX Lock password a b c Turning the TX Lock on/off 4 Press Menu, 2, 0, 1. Press a or b to choose Set Password. Press OK. Enter a 4-digit number for the current password. Press OK. d Enter a 4-digit number for the new password. Press OK. e When the LCD shows Verify:, re-enter the password. Press OK. f 4 Press Stop/Exit. Turning TX Lock on 4 a b Press Menu, 2, 0, 1. c Enter the registered 4-digit password. Press OK.
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Section II Fax Sending a fax Receiving a Fax Telephone and External devices Dialling and storing numbers Remote fax options Printing Reports Polling II 30 37 41 53 57 63 65
5 Sending a fax Entering Fax mode To enter fax mode, press the key will glow green. 5 5 Faxing from the scanner glass 5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. (Fax), and You cannot send multiple pages for colour faxes. Faxing from the ADF 5 Note a Make sure you are in Fax mode b c d Put the document face up in the ADF. .
Sending a fax Faxing Letter size documents from the scanner glass 5 When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing. a Make sure you are in Fax mode b c Press Menu, 2, 2, 0. After the broadcast is finished, a Broadcast Report will be printed. Press a or b to choose Letter. Press OK. 5 Your machine can send a colour fax to machines that support this feature. However, colour faxes cannot be stored in the memory.
Chapter 5 Cancelling a Broadcast in progress a b Press Menu, 2, 6. The LCD will show the fax number being dialled. Press OK. The LCD will show the job number: XXXXXXXXX 1.Clear 2.Exit c d e Press 1 to clear. The LCD will then show the Broadcast job number and 1.Clear 2.Exit. To cancel the Broadcast, press 1.
Sending a fax Contrast 5 If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. To change the default resolution a Make sure you are in Fax mode b c Press Menu, 2, 2, 2. 5 . Press a or b to choose the resolution you want. Press OK. Use Dark when sending a dark document.
Chapter 5 Dual access (Monochrome only) Sending in real time for all faxes 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax Only for the next fax only.
Sending a fax Delayed Fax (Monochrome only) Make sure you are in Fax mode b c Load your document. d Press Stop/Exit. Checking and cancelling waiting jobs 5 You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.) . Press Menu, 2, 2, 3. Setup Send 3.Delayed Fax d Press a or b to choose On (or Off). Press OK. 5 During the day you can store up to 50 faxes in the memory to be sent within 24-hours.
Chapter 5 Sending a fax manually 5 Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. a Make sure you are in Fax mode b c Load your document. d e . Pick up the handset of an external phone or press Hook and listen for a dial tone. Dial the fax number you want to call. When you hear the fax tone, press Mono Start or Colour Start. If you are using the scanner glass press 1 to send a fax. f Replace the handset.
6 Receiving a Fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choosing the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes see Using receive modes on page 38.
Chapter 6 Using receive modes 6 Faxes will be automatically received. 6 6 Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways: a b Also see F/T Ring Time (Fax/Tel mode only) on page 39 and Ring Delay on page 38. 38 6 (See Operation from extension telephones on page 52 and Fax Detect on page 39.) Use this mode if your receive few voice calls. Also see Fax Detect on page 39.
Receiving a Fax F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax. This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone.
Chapter 6 Additional receiving operations If Memory Receive is Off: 6 Printing a reduced incoming fax 6 The machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper, with Auto Reduction On. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3). a Make sure you are in Fax mode b Press Menu, 2, 1, 5. . Use a or b to choose On or Off. Press OK. d Press Stop/Exit.
7 Telephone and External devices Voice Operations 7 Voice calls can be made either with an extension or external telephone. Tone or pulse (Not available in New Zealand) 7 If you are using an external phone and have a pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.
Chapter 7 Telephone Service for Australia Telstra® FaxStream® Duet® (Distinctive Ring) Telstra® FaxStream ® Duet® is an enhanced Public Switched Telephone Service (PSTS) offered by Telstra® that allows you to have an additional number on one phone line, with its own distinctive ring pattern. Telstra® FaxStream® Duet® is a call handling feature that helps users distinguish voice and facsimile calls. With FaxStream® Duet®, incoming calls to a fax number are announced by a different, distinctive ring signal.
Telephone and External devices How does Telstra® FaxStream® Duet® Work? Incoming calls to the voice number, will have the standard ring pattern of long, long tone, followed by a pause, repeated, while the new fax number will have a different ring pattern of three short bursts of ring, repeated at regular intervals. When FaxStream® Duet® is On and you receive a voice call all extension and external phones will ring with a standard ring pattern.
Chapter 7 Caller ID 7 Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory. The Caller ID Appears on the Display When Your Telephone Rings Note At Home Residential customers can protect themselves from unwanted calls.
Telephone and External devices Viewing Caller ID List a 7 Press Menu, 2, 0, 4. Miscellaneous 4.Caller ID b Press a or b to choose Display#. Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. c Press a or b to scroll through the Caller ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.
Chapter 7 How Does FaxAbility Work? Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. When FaxAbility is On, you will not hear the first ring of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message.
Telephone and External devices Advantages of Caller ID 7 b Press a or b to choose Display#. Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. c Press a or b to scroll through the Caller ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.
Chapter 7 Telephone Service for Some Countries Distinctive Ring (For Singapore and Hong Kong) This machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.
Telephone and External devices Caller ID (For Singapore and Hong Kong) The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. Call your telephone company for details. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (See Printing Caller ID List on page 45.) Viewing Caller ID List 7 7 Your machine stores information for the last thirty calls in the Caller ID list.
Chapter 7 Connecting an external TAD (telephone answering device) Improper Setup Do not connect a TAD elsewhere on the same phone line. 7 You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax.
Telephone and External devices External and extension phones Note • You need to turn the Remote Codes setting to on to use the Fax Receive Code l 5 1 (l 9 1 for New Zealand). See Using remote codes on page 52 Connecting an external or extension telephone • We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice.
Chapter 7 Operation from extension telephones Telephone answer code 7 If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code l 5 1 (l 9 1 for New Zealand), the machine starts to receive the fax.
8 Dialling and storing numbers How to Dial Manual dialling 8 8 8 Search 8 You can search for names you have stored in the Speed-Dial memories. Press Search/Speed Dial and the menu keys to search numerically or alphabetically. Press all of the digits of the fax number. 1 Speed-Dialling a 8 8 Press Search/Speed Dial, the # (hash) key, and then the two digit Speed-Dial number. 2 1 To search numerically.
Chapter 8 Fax Redial 8 If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Mono Start or Colour Start. You can store up to 100 Speed-Dial locations with a name. When you dial you will only have to press a few keys (For example: Search/Speed Dial, # the two-digit number, and Mono Start or Colour Start).
Dialling and storing numbers Changing Speed-Dial names or numbers If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name or number that has been stored there, and will ask you to do one of the following: Press 1 to change the stored number. #05:Mike 1.Change 2.Exit Press 2 to exit without making a change. If you chose 1, you will be able to change the stored number and name, or enter a new one.
Chapter 8 e Press OK when you have finished adding numbers. f Use the dial pad to enter a name for the Group. Press OK. g Press Stop/Exit. Note You can easily print a list of all your Speed-Dial numbers. Numbers that are part of a group will be marked in the GROUP column. (See How to print a report on page 64.) Combining Quick-Dial numbers You can combine more than one Quick-Dial number when you dial.
9 Remote fax options 9 Remote fax options are not available for colour fax. Fax Storage You can use only one remote fax option at a time. The fax storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. (See Retrieving fax messages on page 61.) Your machine will automatically print a copy of the stored fax.
Chapter 9 PC Fax Receive e Press Stop/Exit. 9 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory.
Remote fax options Changing Remote Fax Options If received faxes are left in your machine's memory when you change the remote fax options, the LCD will ask you one of the following messages: Erase All Doc? 1.Yes 2.No Print All Fax? 1.Yes 2.No If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. 9 Turning off Remote Fax Options a 9 Press Menu, 2, 5, 1. Remote Fax Opt 1.
Chapter 9 Remote Retrieval 9 You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l). a Press Menu, 2, 5, 2.
Remote fax options Retrieving fax messages a b 9 Changing your Fax Forwarding number When your machine answers, enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages. c When you hear two short beeps, press 9, 6, 2. d Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages forwarded followed by # # (up to 20 digits).
Chapter 9 Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding If you hear one long beep, the change has been accepted.
10 Printing Reports Fax reports 10 Fax Journal (activity report) 10 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in the How to print a report on page 64. The default setting is Every 50 Faxes. You need to set up the Transmission Verification Report and Journal Period using the Menu keys.
Chapter 10 Reports 10 The following reports are available: 1.XMIT Verify Prints a Transmission Verification Report for your last transmission. 2.Help List A help list about how to quickly program your machine. 3.Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in numerical order. 4.Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) 5.User Settings Lists your settings. 6.Network Config Prints a list of your current Network settings.
11 Polling 11 Polling overview 11 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive b Press Menu, 2, 1, 7. Setup Receive 7.Polling RX c Press a or b to choose Standard. Press OK.
Chapter 11 Setup to receive delayed polling Sequential polling 11 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. a Make sure you are in Fax mode b Press Menu, 2, 1, 7. . Setup Receive 7.Polling RX c d e f Press a or b to choose Timer. Press OK. The machine can request documents from several fax machines in one operation. a Make sure you are in Fax mode b Press Menu, 2, 1, 7. . Setup Receive 7.
Polling Polled transmit (Monochrome only) Setup for polled transmit with secure code Secure Polling restricts who can retrieve the documents you set up to be polled. Polled Transmit is when you set up your machine to wait with a document so another fax machine can call and retrieve it. Setup for polled transmit a Make sure you are in Fax mode b c Load your document. Press Menu, 2, 2, 6. 11 . Secure Polling only works with Brother fax machines.
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Section III Copy Making copies III 70
12 Making copies How to copy 12 Entering Copy mode 12 Press (Copy) to enter Copy mode. The default setting is Fax mode. You can change the number of seconds or minutes that the machine stays in Copy mode. (see Mode Timer on page 22) The LCD shows the default copy settings: 5 4 Plain A4 100% Normal 1 1 Copy Ratio 2 Quality 3 No of Copies 4 Paper Size 5 Paper Type 70 2 12 Making a single copy a Make sure you are in Copy mode b c Load your document. 12 .
Making copies Copy keys 12 When you want to quickly change the copy settings temporarily for the next copy, use the Copy keys. (For MFC-5460CN) (For MFC-5860CN) To temporarily change the quality setting, follow the instruction below: a Make sure you are in Copy mode b c Load your document. d e Press Quality. f The machine returns to its default settings 2 minutes after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Timer on page 22.
Chapter 12 e Enlarging or reducing the image copied Use a or b to choose the enlargement or reduction ratio you want. Press OK. 12 You can choose the following enlargement or reduction ratios: Use a or b to choose Custom(25-400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400% in 1% increments. (For example, press 5, 3 to enter 53%.) Press OK. Custom(25-400%) allows you to enter a ratio from 25% to 400%.
Making copies Copy options 12 When you want to quickly change the copy settings temporarily for the next copy, use the Options key. Press Menu selection/ The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. Inkjet Paper Brother Photo Important Options Page 76 Other Photo Please make sure paper size is set to A4. Transparency You cannot use the Enlarge/Reduce setting with the N in 1 and Poster features.
Chapter 12 g After the machine scans the page, press 1 to scan the next page. Next Page? 1.Yes 2.No h Place the next document on the scanner glass. Press OK. Repeat steps g and h for each page of the layout. If you are copying from the scanner glass, place the document face down in the direction shown below: 2 in 1 (P) 2 in 1 (L) Set Next Page Then Press OK i After all the pages have been scanned, press 2 to finish.
Making copies d Press Options and a or b to choose Stack/Sort. Press OK. b c Load your document. e Press a or b to choose Sort. Press OK. d f Press Mono Start or Colour Start. Press Options and a or b to choose Contrast. Press OK Adjusting Brightness a Make sure you are in Copy mode b c Load your document. d e f . c Press Options and a or b to choose Brightness. Press OK. Press a or b to increase or decrease the contrast. Press OK. f Press Mono Start or Colour Start.
Chapter 12 Paper options 12 (MFC-5860CN only) If both trays are set to the same size and type of paper, Auto Select will let your machine take from Tray#1 first, then take from Tray#2 if Tray#1 runs out of paper. Paper type Make sure you are in Copy mode b c Load your document. d (MFC-5460CN) Press Paper Type. (MFC-5860CN) Press Options and a or b to choose Paper Type. Press OK. e f Load your document. d Press Options and a or b to choose Paper Size. Press OK.
Section IV Direct Photo Printing Printing photos from a memory card Printing photos from a camera with PictBridge 78 87 IV
13 Printing photos from a memory card PhotoCapture Center™Operations Printing from a memory card without a PC Using memory cards 13 13 Even if your machine is not connected to your computer, you can print photos directly from digital camera. (See How to print from a memory card on page 80.) Scanning to a memory card without a PC You can access the memory card that is in the media drive (slot) of the machine from your PC.
Printing photos from a memory card The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing. Firmly put the card into the correct slot. CAUTION DO NOT unplug the power cord or remove the memory card from the media drive (slot) while the machine is reading or writing to the card (the Photo Capture key is blinking). You will lose your data or damage the card.
Chapter 13 Please be aware of the following: When printing the INDEX or IMAGE, the PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed. Your machine is designed to read memory cards that have been formatted by a digital camera. When a digital camera formats a memory card it creates a special folder into which it copies image data.
Printing photos from a memory card Printing the thumbnail index 13 Printing Images 13 The PhotoCapture Center™ assigns each of your images a number. It does not recognize any other numbers or file names that your digital camera or PC may have assigned to the images. Before you can print an individual image, you have to know the image number. a Make sure you have put the memory card in the correct slot.
Chapter 13 g Press a or b to choose the paper size you are using, Letter, A4, 10x15cm or 13x18cm. If you chose Letter or A4, go to step h. If you chose another size, go to step i. If you have finished choosing settings, press Colour Start. h i Press a or b to choose the print size (10x8cm, 13x9cm, 15x10cm, 18x13cm, 20x15cm or Max. Size). Press OK. Choose one of the options below: To choose the number of copies go to step j. If you have finished choosing settings, press Colour Start.
Printing photos from a memory card f g Press a or b to choose the paper size you are using, Letter, A4, 10x15cm or 13x18cm. Press OK. If you chose Letter or A4, press a or b to choose the print size you are using, 10x8cm, 13x9cm, 15x10cm, 18x13cm, 20x15cm or Max. Size. Press OK. PhotoCapture Center™ print settings Press Colour Start to print. a b 13 These settings will remain until you change them again. Print quality c Press Menu, 4, 1. Press a or b to choose Normal or Photo. Press OK.
Chapter 13 Adjusting Brightness, Contrast and Colour Brightness a b c Note 13 13 Press Menu, 4, 4. Press a or b to make a lighter or darker copy. Press OK. 13 You can choose the contrast setting. More contrast will make an image look sharper and more vivid. a b c Press Menu, 4, 5. Press Stop/Exit. 13 The colour enhancement feature will produce more vivid printed images. Your photographs will take slightly longer to print. a b Press Menu, 4, 6. Press a or b to choose On or Off. Press OK.
Printing photos from a memory card Cropping 13 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will be automatically cropped. The default setting is On. If you want to print the whole image, turn this setting to Off. a b c Press Menu, 4, 7. Press a or b to choose Off (or On). Press OK. Press Stop/Exit. Cropping: On 13 Scan to Card You can scan monochrome and colour documents into a memory card. Monochrome documents will be stored in PDF(*.
Chapter 13 e Press a or b to choose the quality, choose one of the options below: To change the file type press OK and go to step f. To start scanning press Mono Start or Colour Start. f Press a or b to choose the file type, choose one of the options below: The file name is set automatically. However, you can set a name of your choice using the dial pad. You can only change the first 6 digits. Press Mono Start or Colour Start.
14 Printing photos from a camera with PictBridge 14 Using PictBridge 14 Setting your digital camera Make sure your camera is in PictBridge mode. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera. Before Using PictBridge PictBridge requirements Some of the settings listed below may not be available for your PictBridge compatible digital camera.
Chapter 14 Printing Images a 14 Make sure that your camera is turned off. Connect your camera to the PictBridge port on the machine using the USB cable. DPOF printing 14 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.
Section V Software Software and Network features V 90
15 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section. c 15 Click the heading you would like to read from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 92 105 128 140 150
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10° and 35° C (50° F and 95° F). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on a carpet.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer for service.
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. • This product must be installed near an electrical socket that is easily accessible.
Safety and Legal Important Information for Australia A Important safety instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall socket before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water. 6 Do not place this product on an unstable cart, stand, or table.
If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. If the product has been dropped or the cabinet has been damaged.
Safety and Legal 13 Do not place this product on an unstable surface, stand, or table. The product may fall, causing serious damage to the product. 14 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface.
25 Note that some telephones are not compatible with this unit and dialling errors may result if the two devices are used together in other than quiet conditions. The Telecom Faults Service is not to be called should such problems arise. In such cases, it is recommended that the prefix and wanted number are dialled manually. 26 This equipment may not provide for the effective hand-over of a call to another device connected to the same line.
Safety and Legal Important Information for Some Countries A Important Safety Instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product near water. 6 Do not place this product on an unstable cart, stand, or table.
16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: If the power cord is damaged or frayed. If the product has been spilled by liquid. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Safety and Legal Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document. Money Bonds or other certificates of indebtedness Certificates of Deposit Armed Forces Service or Draft papers.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc. PaperPort is a registered trademark of ScanSoft, Inc.
B Troubleshooting and Routine Maintenance B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (Continued) Difficulty Suggestions Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly. (See Loading paper, envelopes and other media on page 14.) Make sure the Jam Clear Cover is set properly. Smudged stain at the top center of the printed page. Make sure the paper is not too thick or curled. (See Acceptable paper and other media on page 10.) Printing appears dirty or ink seems to run.
Troubleshooting and Routine Maintenance Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again. Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connections. Make sure that the Fax key is illuminated. (See Entering Fax mode on page 30.) Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Reports on page 64.) Transmission Verification Report says ‘Result:NG’ or ‘Result:ERROR’. There is probably temporary noise or static on the line. Try sending the fax again.
Troubleshooting and Routine Maintenance Menu Setting Difficulties Difficulty Suggestions The machine beeps when you try to access the Setup Receive menu. If the Fax key is not illuminated, press it to turn on Fax mode. The Setup Receive setting is available only when the machine is in Fax mode. Copying Difficulties Difficulty Cannot make a copy Suggestions Make sure that the Copy key is illuminated. (See Entering Copy mode on page 70.
PhotoCapture Center™ Difficulties Difficulty Suggestions Removable Disk does not work properly. 1 Have you installed the Windows® 2000 update? If not, do the following: 1) Unplug the USB cable. 2) Install the Windows® 2000 update, and see the Quick Setup Guide. After the installation the PC will be automatically restarted. 3) Wait about 1 minute after you restart the PC, and then connect the USB cable. Cannot access Removable Disk from Desktop icon.
Troubleshooting and Routine Maintenance Network Difficulties (Continued) Difficulty Suggestions Your computer cannot find your machine. The Firewall setting on you PC may be rejecting the necessary network connection. For detail, see the instruction above. Re-select your machine in the DeviceSelector application located in Macintosh HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
Error Message Cause Data Remaining Print data is left in the machine's memory. Action Re-start printing from your computer. Print data is left in the machine's memory. The USB cable was unplugged while the computer was sending the data to the machine. Press Stop/Exit. The machine will cancel the job and clear it from the memory. Try to print again. Disconnected The other person or other person's fax machine stopped the call. Try to send or receive again.
Troubleshooting and Routine Maintenance Error Message Cause Action No Cartridge An ink cartridge is not installed properly. Take out the ink cartridge and put it in again seating it properly. (See Replacing the ink cartridges on page 119.) No File The memory card in the media drive does not contain a .JPG file. Put the correct memory card into the slot again. No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray.
Error Message Cause Action Scan Unable XX The machine has a mechanical problem. Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, see Transferring your faxes or Fax Journal report on page 114 before disconnecting the machine so you will not lose any important messages. Then, disconnect the machine from the power for several minutes and then reconnect it. —OR— A foreign objects such as a clip or ripped paper is in the machine.
Troubleshooting and Routine Maintenance Transferring faxes to your PC B You can transfer the faxes from your machine’s memory to your PC. a b c Document jam B Documents can jam if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC-FAX Receiving on the PC. (For details, see PC FAX Receiving in the Software User’s Guide on the CD-ROM.
Document is jammed inside the ADF unit Printer jam or paper jam B B a Take out any paper from the ADF that is not jammed. Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. b c Lift the document cover. a Pull the paper tray out of the machine. b Pull out the jammed paper (1) to take out it. Pull the jammed document out to the right. 1 d e Close the document cover. Press Stop/Exit.
Troubleshooting and Routine Maintenance c Remove the Jam Clear Cover (1). Pull the jammed paper out of the machine. e Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left in the corners of the machine. 1 1 Note If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. f d Lift the scanner cover to release the lock (1).
g Compatibility Push the paper tray firmly back into the machine. If you are having problems sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. Note Make sure that you pull out the paper support until it clicks. a b Press Menu, 2, 0, 2. Press a or b to choose Normal, Basic (or High). Basic cuts the modem speed to 9600 bps.
Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges B B Your machine is equipped with an ink sensor. The ink sensor automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. The LCD will tell you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.
Note WARNING If the protective yellow caps come off when you open the bag, the cartridge will not be damaged. e Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. M f brother • If you replaced an ink cartridge before the LCD shows Near Empty or Ink Empty, the LCD will ask you to verify that it was a brand new one.
Troubleshooting and Routine Maintenance Clean the outside of the machine as follows: DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge. a Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother Branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used.
Cleaning the scanner a B Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with isopropyl alcohol on a soft lint-free cloth. 1 3 Cleaning the machine printer platen WARNING Unplug the machine from the electrical socket before cleaning the printer platen (1). a 2 b 1 2 122 In the ADF unit, clean the white bar (1) and the glass strip (2) under it with isopropyl alcohol on a lint-free cloth.
Troubleshooting and Routine Maintenance Cleaning the paper pick-up roller a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and remove the Jam Clear Cover (1). Cleaning the print head B B To ensure the good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages.
Checking the print quality B h If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a b c Press Ink Management. d Press Colour Start. The machine begins printing the Print Quality Check Sheet. e Check the quality of the four colour blocks on the sheet. Is Quality OK? 1.Yes 2.No f Start Cleaning? 1.Yes 2.No Press 1 (Yes).
Troubleshooting and Routine Maintenance Checking the printing alignment You may need to adjust the printing alignment after transporting the machine if your printed text becomes blurred or images become faded. a b B Press a or b to choose Test Print. Press OK. Press a or b to choose Alignment. Press OK. d Press Mono Start or Colour Start. The machine starts printing the Alignment Check Sheet. Is Alignment OK? 1.Yes 2.
Machine Information Checking the serial number You can see the machine’s serial number on the LCD. a Press Menu, 7, 1. B Packing and shipping the machine B When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. CAUTION Machine Info. 1.Serial No. b Press OK. Serial No. XXXXXXXXX c 126 Press Stop/Exit. It is important to allow the machine to ‘park’ the print head after a print job.
Troubleshooting and Routine Maintenance CAUTION i Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. j Close the carton and tape it shut. If you are not able to find the yellow protective parts, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective parts or the ink cartridges in position.
C Menu and Features On-screen programming C Menu keys C Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Menu and Features To access the menu mode: a b Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Press 0 for Initial Setup menu. You can scroll more quickly through each menu level by pressing a or b for the direction you want. c Press OK when that option appears on the LCD. The LCD will then show the next menu level. d Press a or b to scroll to your next menu selection. e Press OK.
Menu Table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 1.Mode Timer — 0 Sec Sets the time to return to Fax mode. 22 Sets the type of paper in the paper tray. 22 Sets the size of the paper in the paper tray. 23 Sets the size of paper in tray#1.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 4.Volume 1.Ring Off Adjusts the ring volume. 24 Adjusts the volume level of the beeper. 24 Adjusts the speaker volume. 25 Changes for Daylight Savings Time manually. 25 Customizes the Power Save key not to receive faxes in power save mode. 21 Adjusts the contrast of the LCD. See Quick Setup Guide Choose the tray that will be used for Copy mode.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 1.Setup Receive 2.F/T Ring Time 20 Sec 39 (Continued) (In Fax mode only) Sets the pseudo/double-ring time in Fax/Tel mode. Receives fax messages without pressing Mono Start or Colour Start. 39 Allows you to answer all calls at an extension or external phone and use codes to turn the machine on or off. You can personalize these codes. 52 Cuts the size of incoming faxes.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 2.Setup Send 6.Polled TX Standard 67 (Continued) (In Fax mode only) Sets up the document on your machine to be retrieved by another fax machine. If you are having problems sending faxes overseas, set this to on. 34 Adjusts the scan area of the scanner glass to the size of the document. 31 Secure (Continued) 7.Overseas Mode On Off* 0.Scan Size A4* Letter 3.Set QuickDial 4.Report Setting 1.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 0.Miscellaneous 1.TX Lock — Prohibits most operations other than receiving faxes. 26 2.Compatibility High* Adjusts the equalization for transmission problems. 118 Use with phone company distincive ringing service allows you to have a voice number and fax number on the one phone line. 42 If you have FaxAbility from Telecom, you can use this function to store the ringing pattern of your fax number.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 3.Copy 4.Color Adjust 1.Red R:-nnnno+ Adjusts the amount of Red in copies. 75 (Continued) R:-nnnon+ R:-nnonn+* R:-nonnn+ R:-onnnn+ 2.Green G:-nnnno+ G:-nnnon+ Adjusts the amount of Green in copies. G:-nnonn+* G:-nonnn+ G:-onnnn+ 3.Blue B:-nnnno+ B:-nnnon+ Adjusts the amount of Blue in copies. B:-nnonn+* B:-nonnn+ B:-onnnn+ 4.PhotoCapture 1.Print Quality — Normal Chooses the print quality.
Main Menu Submenu Menu Selections Options Descriptions Page 4.PhotoCapture 6.Color Enhance On 1.White Balance 84 Off* - nnnno + Adjusts the hue of the white areas. (Continued) - nnnon + - nnonn +* - nonnn + - onnnn + 2.Sharpness - nnnno + Enhances the detail of the image. - nnnon + - nnonn +* - nonnn + - onnnn + 3.Color Density - nnnno + Adjusts the total amount of colour in the image. - nnnon + - nnonn +* - nonnn + - onnnn + 7.Cropping — On* Off 8.Borderless — On* Off 9.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 5.LAN 1.Setup TCP/IP 1.BOOT Method Auto* You can choose the BOOT method that best suits you needs. See Network User’s Guide Static RARP BOOTP DHCP 2.IP Address [000-255]. Enter the IP address. [000-255]. [000-255]. [000-255] 3.Subnet Mask [000-255]. Enter the subnet mask. [000-255]. [000-255]. [000-255] 4.Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] 5.
Main Menu Submenu Menu Selections Options Descriptions Page 6.Print Reports 1.XMIT Verify — — Prints a Transmission Verification Report for your last transmission. 64 2.Help List — — Prints the Help List so you can see at-a-glance how to quickly program your machine. 64 3.Quick-Dial — — Lists name and numbers stored in the One-Touch and Speed-Dial memory, in numerical order. 64 4.Fax Journal — — Lists information about the last incoming and outgoing faxes. (TX means Transmit.
Menu and Features Entering Text Special characters and symbols C C Press l, # or 0, and then press d or c to move the cursor under the special character or symbol you want. Then press OK to choose it. When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.
D Specifications General D Memory Capacity 32 MB ADF (automatic document feeder) Up to 35 pages Temperature: 20° C - 30° C (68° F - 86° F) (This is for using the ADF.) Humidity: 50% - 70% (This is for using the ADF.
Specifications Dimensions (MFC-5460CN) 226 mm (8.9 in.) 440 mm (17.3 in.) 392 mm (15.5 in.) 478 mm (18.9 in.) 440 mm (17.3 in. ) 392 mm (15.5 in.) 478 mm (18.9 in. ) (MFC-5860CN) 302 mm (11.9 in. ) Weight 9.0 kg (19.8 lb) (MFC-5460CN) 10.7 kg (23.
Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo card, Index card and Post card 3. For more details, see Paper weight, thickness and capacity on page 13. Maximum paper tray capacity: Approx.
Specifications Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33,600 bps Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Scanning Width 208 mm (8.2 in.) Printing Width 204 mm (8.03 in.
Copy D Colour/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.
Specifications PhotoCapture Center™ Available Media D CompactFlash ® Version 1.0 (Type I only) (Microdrive™ is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.
Scanner D Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP/ Windows® XP Professional x64 Edition) Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP 1) Colour Depth 48 bit colour Processing (Input) 24 bit colour Processing (Output) Resolution Up to 19200 × 19200 dpi (interpolated) 2 Up to 1200 × 2400 dpi (optical) Scanning Speed Colour: up to 4.83 sec. Mono: up to 3.56 sec. (A4 size in 100 × 100 dpi) Document Size ADF Width: 148 mm to 215.
Specifications Printer Printer Driver D Windows® 98/98SE/Me/2000 Professional/ XP/Windows® XP Professional x64 Edition driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver For Mac OS® X 10.2.4 or greater Resolution Up to 1200 × 6000 dpi 1 1200 × 2400 dpi 1200 × 1200 dpi 600 × 600 dpi 600 × 300 dpi 600 × 150 dpi Print Speed Up to 30 pages/minute (Mono) 2 Up to 25 pages/minute (Colour) 2 Printing Width 204 mm (209.
Computer requirements D Minimum System Requirements and Supported PC Software Functions Computer Platform & Operating System Version Supported PC Software Functions PC Processor Interface Minimum Speed USB Windows® 98, 98SE Printing, Intel® 4 Operating Me PC FAX , Pentium® II or 1 Scanning, Systems equivalent 2000 Professional Removable Ethernet XP Home Disk 3 XP Professional XP Professional x64 Edition AMD Opteron™ Minimum Recommended Available Hard RAM RAM Disk Space for for Drivers Applications 32
Specifications Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Black - Approximately 500 pages at 5% coverage High Yield Black - Approximately 900 pages at 5% coverage.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external phone.
Glossary Extension phone A telephone using the same line as your fax but plugged into a separate wall socket. Group number A combination of Speed-Dial numbers that are stored in a Speed-Dial location for Broadcasting. External phone A TAD (telephone answering device) or telephone that is connected to your machine. Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User's Guide with you.
Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Scanning The process of sending an electronic image of a paper document into your computer. Pause Allows you to place a 3.5 second delay in the dialling sequence stored on Speed-Dial numbers. Press Redial/Pause as many times as needed for longer pauses. Search An electronic, alphabetical listing of stored Speed-Dial and Group numbers.
F Index A ADF (automatic document feeder) ...... 8, 30 ADF cover ..............................................115 Answering machine (TAD) .......................50 connecting ............................................50 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive ............................................37 Fax Detect .........................................39 B Broadcasting .....................................
F Fax codes changing ........................................ 52, 60 Fax Receive Code ................................52 Remote Access Code ...........................60 Telephone Answer Code ......................52 Fax Detect ................................................39 Fax Forwarding changing remotely .......................... 61, 62 programming a number .........................57 Fax Storage .............................................57 turning on ..............................................
Manual dialling ...................................................53 receive ..................................................37 transmission ..........................................36 Memory Storage ....................................128 Menu keys ..............................................128 Menu Table ............................................128 Mode, entering Copy .....................................................70 Fax ........................................................
R T Receive Mode ..........................................37 External TAD .........................................37 Fax Only ................................................37 Fax/Tel ..................................................37 Manual ..................................................37 Redial/Pause key .....................................54 Reducing copies ....................................................72 incoming faxes ......................................40 Remote Retrieval .........
For Australia Warranty – For details about the warranty on your Brother Product, please visit: www.brother.com.au Repair – For warranty service for your Brother Product you will need evidence of original purchase (e.g. a copy of the sales docket). Contact Brother International (Aust) Pty Ltd for details about your nearest Authorised Warranty Centre or visit: www.brother.com.au Support – For support for your Brother Product other than what you can resolve through the User Guide, Visit our website: www.
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
