OWNER’S MANUAL FAX-1800C ®
If You Need to Call Customer Service Please complete the following information for future reference: Model Number: FAX-1800C Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this Owner’s Manual with your sales receipt as a permanent record of your purchase, in the event of a theft, fire or warranty service. ©1996-2001 Brother Industries, Ltd.
Brother Numbers IMPORTANT For technical and operational assistance, you must call the country where you purchased the fax machine. Calls must be made from within that country. Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week.
Ordering Accessories and Supplies IMPORTANT For technical and operational assistance, you must call the country where you purchased the fax machine. Calls must be made from within that country. For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother.
Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”). What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product.
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions.
BROTHER FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this Facsimile machine free of charge if defective in material or workmanship.
Quick Reference Guide Sending Black & White Faxes Automatic Transmission 1 Place the original face down in the ADF. 2 Enter the fax number using One Touch, Speed Dial, Search or the dial pad. 3 Press Black Fax Start. Sending a Cover Page 1 Place the original face down in the ADF. 2 Press Menu/Set, 2, 2, 7. 3 When NEXT FAX ONLY? appears, press Menu/Set. 4 Press or to select ON, and then press Menu/Set. 5 Press or to select a comment, and then press Menu/Set.
Storing Numbers Storing One Touch Dial Numbers 1 Press Menu/Set, 2, 3, 1. 2 Press the One Touch key where you want to store the number. 3 Enter a number (up to 20 digits), and then press Menu/Set. 4 Enter a name (or leave it blank), and then press Menu/Set. 5 Press Stop/Exit. Storing Speed Dial Numbers 1 Press Menu/Set, 2, 3, 2. 2 Enter a two-digit Speed Dial number, and then press Menu/Set. 3 Enter a number (up to 20 digits), and then press Menu/Set.
Table of Contents 1 Introduction...................................................................1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual........................................ 1-1 Test Sheet Procedure and Product Registration (For USA Only) ......................................................................
Multi-Line Connections (PBX) ......................................... 2-17 If You are Installing the Fax Machine to Work with a PBX: .................................................... 2-17 Custom Features on Your Phone Line............................... 2-18 3 Paper.............................................................................. 3-1 About Paper................................................................................ 3-1 Handling and Using Special Paper ............................
Memory Storage .................................................................. 5-7 6 Setup Receive.................................................................6-1 Basic Receiving Operations ....................................................... 6-1 Choosing the Receive Mode................................................ 6-1 To Select or Change Your Receive Mode ...................... 6-2 Setting Ring Delay ..............................................................
Always Send a Cover Page ............................................. 7-8 Using a Printed Cover Page ............................................ 7-9 Overseas Mode .................................................................... 7-9 Delayed FAX (Not Available for Color Faxes)................. 7-10 Delayed Batch Transmission (Not Available for Color Faxes) ................................... 7-10 Setting Up Polled Transmit (Not Available for Color Faxes) ...................................
10 Remote Fax Options (Not Available for Color Faxes).................................10-1 Fax Forwarding/Paging ............................................................ 10-1 Programming a Fax Forwarding Number.......................... 10-1 Programming Your Pager Number.................................... 10-1 Setting Fax Storage .................................................................. 10-2 Backup Print ......................................................................
Changing Default Copy Settings.............................................. 12-7 Copy Quality ..................................................................... 12-8 Color Adjustment .............................................................. 12-8 Copy Contrast .................................................................... 12-8 Legal Limitations ..................................................................... 12-9 13 Using FAX-1800C as a Printer..................................
16 Specifications ................................................................ S-1 Fax ....................................................................................... S-1 Printer .................................................................................. S-2 Controller............................................................................. S-2 Print Media .......................................................................... S-3 Consumable Items .................................
1 Introduction 1 Using This Manual Thank you for purchasing a Brother Color Ink Jet fax machine. This model was designed to be simple to use, with LCD screen prompts to guide you through programming the settings. However, you can use your fax machine to its fullest potential by taking a few minutes to read this manual. Additionally, your fax machine has a Reports key. Press Reports while holding down Shift, and then press 1 to print a list of basic operational steps.
Test Sheet Procedure and Product Registration (For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your fax machine and then fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your fax machine is properly installed. To receive a response, be sure to set up your Station ID. (Setting Station ID, page 5-2.
FAX-1800C Control Panel Overview 1 2 12 11 3 4 5 6 1 Liquid Crystal Display (LCD) The LCD displays messages to help you set up and operate your fax machine. 2 Shift Accesses the second number stored on each One Touch key (7-12). 3 One Touch Keys: These 6 keys give you instant access to 12 previously stored auto dial numbers. 4 Copy Keys: (For the Next Copy Only) Options You can quickly and easily select temporary settings (for the next copy only). Color Copy Makes a full-color copy.
8 Search/Speed Dial Lets you look up numbers stored in the dialing memory. Also lets you dial stored phone numbers by pressing # and a two-digit number. B Stop/Exit Stops a fax, cancels an operation, or exits from the Menu. Also, lets you clear data remaining in the printer memory. 9 Redial/Pause Redials the last number called. Also inserts a pause in auto dial numbers. 0 Fax Keys: Color Fax Start Starts sending a color fax. Black Fax Start Starts sending a black and white fax.
About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom Features Do You Have Voice Mail on the Phone Line? If you have Voice Mail on the phone line on which you will install your new fax machine, there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls.
The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVING. If your fax machine is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax machine continues to send the “chirps” for about 40 seconds, and the LCD continues to display RECEIVING. To cancel the receiving mode, press Stop/Exit.
2 Assembly and Connections 2 Packing List Make sure you have the following items: One Touch Label Document Support Ink Cartridges Telephone Handset Paper Wire Extension Handset Curled Cord Telephone Line Cord Card Stock Support Accessory Order Form Document Wire Extension Paper Tray with Extension Cable Tie For USB Cable Test Sheet (For USA Only) Quick Setup Guide Filter Core For USB Cable Owner’s Manual Caution Do NOT throw away the filter core and cable tie by accident.
Choosing a Location Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the fax machine near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C). Avoid placing your fax machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators.
Assembly Removing the Protective Yellow Bar 1 Open the control panel cover by pulling it toward you (1), and then lift the top cover toward the back (2). Top Cover Control Panel Cover 2 Pull the protective yellow bar out of the machine. Protective Yellow Bar Caution Do not throw away the protective yellow bar. You will need it for future transportation. 3 Close the top cover, and then close the control panel cover.
Setting Up the Fax Machine 1 Connect the handset. Connect the curled handset cord to the fax machine and the other end to the handset. 2 Connect the power cord. There is no ON/OFF switch. When you plug in the power cord, the power goes on and the LCD shows: CHECK CARTRIDGE WARNING ■ The fax machine must be grounded using a 3-prong plug.
3 Connect the telephone line cord. Connect one end of the telephone line cord to the jack on the fax machine and the other end to a modular wall jack. Caution Operating the fax machine before you install the ink cartridges will permanently damage the print head. Power Cord Telephone Line Cord 4 Attach the paper wire extension to the multi-purpose sheet feeder.
5 Attach the plastic document support. Plastic Document Support 6 Attach the plastic paper tray, and then pull out the extension. Caution Please attach the paper tray to prevent paper jams and maintain print quality.
7 Attach the document wire extension.
Loading Paper in the Multi-Purpose Sheet Feeder (Paper Cassette) You can load up to 100 sheets of 20 lb (75 g/m2) paper if you use the plain paper. (See Paper Capacity of Multi-purpose Sheet Feeder, page 3-2.) 1 Fan the paper well. Gently insert the paper. Make sure the print side is toward you and the paper level is stacked below the paper guide line. Paper Guide Line 2 Press and slide the guide to fit the paper width.
Installing the Ink Cartridges 1 Check that you turned on the power (by plugging in the power cord). The LCD shows: CHECK CARTRIDGE 2 Open the control panel cover by pulling it toward you (1), and then lift the top cover toward the back (2). After a few seconds, the print head will move left to its replacement position. Top Cover Control Panel Cover 3 Remove the protective blue tape from the colored ink cartridge covers.
4 Push the four colored ink cartridge covers one at a time so they pop up. Then remove the white shipping cover by pulling it toward you and lifting it up and out. PUSH PUSH PUSH PUSH Colored Ink Cartridge Covers White Shipping Cover WARNING If ink gets in your eyes irrigate them with water immediately; and if irritation occurs consult a doctor. Caution ■ The bottom of the white shipping cover is wet with ink that will cause stains, so wipe it clean before you place it down.
Important To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape. Peel in the direction away from you! Opening 7 Each color has its own correct position. Match the colors of the ink cartridge covers. First, gently insert the Black ink cartridge, and then press the cover down until it clicks. 8 Repeat Steps 4 to 6 to install each color ink cartridge.
Caution Make sure the paper is loaded in the multi-purpose sheet feeder. The LCD shows CLEANING. After the cleaning cycle is finished, the LCD shows PRESS FAX START. 10 Press Black Fax Start. The fax machine starts printing the Print Quality Check Sheet (only during initial ink cartridge installation). The LCD shows: IS STEP “A” OK? 1.YES 2.NO 11 Follow the instructions printed on the sheet. Caution ■ DO NOT remove ink cartridges if you do not need to replace them.
Connecting the Fax Machine Connecting an External Telephone Although your fax machine has a handset, you can connect a separate telephone (or telephone answering device) directly to your fax machine. Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the back side of the fax machine. Whenever this phone (or TAD) is in use, the LCD displays EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.
If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your fax machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration on page 2-14.) Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service). NO ! TAD TAD YES ! Connections The external TAD must be plugged into the back side of the fax machine, in the jack labeled EXT.
Recording Outgoing Message (OGM) Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows your fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.) 2 Limit your speaking to 20 seconds. 3 End your 20-second message by giving your Fax Receive Code for people sending manual faxes.
Converting Telephone Wall Outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the fax machine. Triplex Adapter External Two Line TAD Two Line Phone Fax Machine You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the fax machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter.
Custom Features on Your Phone Line If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom feature on one phone line, it may create a problem with the operation of your fax machine. (See Custom Features on a Single Line, page 15-8.
3 Paper 3 About Paper The quality of your document can be affected by the kind of paper you use in the fax machine. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use the recommended paper. To ensure the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.
Paper Capacity of Multi-purpose Sheet Feeder Paper Type Paper Size Capacity Plain Paper (Cut Sheet) Letter, Executive 100 Sheets of 20 lb (75 g/m2) Legal 100 Sheets of 20 lb (75 g/m2) Letter 20 Sheets Inkjet Paper Glossy Paper* Letter 20 Transparencies Letter 10 Envelopes* DL, COM-10, C5, Monarch 10 Postcard* 4" × 6" 30 Index Card* 5" × 8" 30 *If you want to load thick paper such as postcards, index cards, envelopes and glossy paper in the multi-purpose sheet feeder, you must first i
Print Area The print area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper 0.25" (6.4 mm) 0.25" (6.4 mm) 0.12" (3 mm) 0.39" (9.9 mm) 0.43" (11 mm) unprintable area 3-3 PAPER Envelopes 0.13" (3.3 mm) 0.13" (3.3 mm) 0.
4 On-Screen Programming 4 User-Friendly Programming We have designed your fax machine with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your fax machine has to offer. Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your fax machine. All you need to do is follow the prompts as they guide you through the menu selections and programming options.
Navigation Keys * Access the Menu * Go to next menu level * Accept an option * Scroll through the current menu level * Back to previous menu level * Forward to next menu level * Exit the Menu You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls; Then press 1 for General Setup Menu —OR— Press 2 for Fax Menu—OR— Press 3 for Copy Menu—OR— Press 4 for Test Print SELECT & SET 1.GENERAL SETUP 2.FAX 3.COPY 4.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 1. GENERAL SETUP Submenu Menu Selections 1. PAPER TYPE — 2. PAPER SIZE — Options Descriptions PLAIN INKJET GLOSSY (4-COLOR/3-COLOR) TRANSPARENCY Identifies the type of paper in the multipurpose sheet feeder. LETTER Selects the size of paper. LEGAL Page 5-1 5-1 A4 3. DATE/TIME — — Enter date and time for the LCD display and heading on fax transmissions.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu Submenu Menu Selections 6. AUTO DAYLIGHT Options ON — OFF 7. TONE/ PULSE TONE — Descriptions Changes for Daylight Savings Time automatically. Selects dialing mode Page 5-7 5-7 PULSE 8. LOCAL LANGUAGE (Canada Only) 2. FAX 1. SETUP RECEIVE ENGLISH FRENCH Allows you to change the LCD Language to French. 1. RING DELAY 04 03 02 01 00 Sets number of rings before fax machine answers in FAX ONLY or FAX/TEL mode. 6-2 2.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 2. FAX Submenu 2. SETUP SEND Menu Selections 1. CONTRAST Options AUTO S.LIGHT Descriptions Changes the lightness or darkness of a fax you are sending. Page 7-2 S.DARK 2. FAX RESOLUTION STANDARD FINE S. FINE PHOTO 3. DELAYED FAX 4. BATCH TX — ON OFF 5. REAL TIME TX OFF Changes the default setting of fax resolution. 7-3 Sends documents later.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 2. FAX (Continued) Submenu 3. SET AUTO DIAL Menu Selections Options Descriptions Page — Store One-Touch Dial so you can dial by pressing only one key. 8-2 — Store Speed Dial numbers so you can dial by pressing only four keys. 8-1 — Sets up a Group number for Broadcasting. 8-3 Initial setup for Transmission Verification Report and Fax Activity Report. 11-1 1. ONE-TOUCH DIAL 2. SPEEDDIAL 3. SETUP GROUPS 4.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 2. FAX (Continued) Submenu Menu Selections Options Descriptions Page — Check which jobs are in memory or cancel a Delayed Fax or Polling job. 6-7, 7-6 Uses the phone company Distinctive Ring subscriber service to register the ring pattern with the fax machine. 9-3 View or print a list of the last 30 Caller IDs stored in memory. 9-4 6. REMAINING JOBS — 0. TEL SERVICE 1. DISTINCTIVE ON OFF SET 2.
Key Operations Table You can use the temporary keys on the control panel to conveniently choose temporary copy and fax settings. The Key Operations Table below shows the options they provide. Press the temporary key repeatedly until you see the option you want; some keys require pressing Menu/Set to select it. For the Options key, press or to scroll through the next level of options, and then select the one you want by pressing Menu/Set again.
Keys Options Descriptions Page Receive Mode FAX ONLY FAX/TEL TAD:ANSWER MACH. MANUAL Select the machine’s Receive Mode. Fax Resolution STANDARD FINE S.FINE PHOTO Black & white / color Black & white / color Black & white only Black & white only 7-3 Send the fax in color (if receiving machine has this feature). 7-4 Color Fax Start — Black Fax Start — Shift + Hook (Secure Feed) — Send the fax in black & white.
5 Initial Setup 5 Getting Started Setting Paper Type You can choose the Paper Type you use. 1 Press Menu/Set, 1, 1. 1.PAPER TYPE 2 Press or to select PLAIN, INK JET, GLOSSY or TRNSPRNCY (TRANSPARENCY), and then press Menu/Set. 3 If you selected GLOSSY, press or to select GLOSSY:4-COLOR or GLOSSY:3-COLOR, and then press Menu/Set. Note The print quality of black ink varies depending on the kind of glossy paper you are using. Black ink is used when you select GLOSSY:4-COLOR.
Setting Date and Time Your fax machine displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected. 1 Press Menu/Set, 1, 3. 2 Enter the last two digits of the year, and then press Menu/Set. 3 Enter two digits for the month (for example, enter 09 for September, or 10 for October), and then press Menu/Set. 4 Enter two digits for the day (for example, 06), and then press Menu/Set.
Entering Text When you are setting certain functions, such as the Station ID, you may need to type text into the fax machine. Most number keys have three or four letters printed above them. The keys for 0, #, and do not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want.
N OT I C E The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other
Setting the Speaker Volume 1 Press Menu/Set, 1, 5, 3. 3.SPEAKER 2 Press or to select LOW, MED, HIGH or OFF, and then press Menu/Set. 3 Press Stop/Exit. —OR— If you are using Hook/Hold, you can adjust the speaker volume while dialing. You can turn the speaker off or you can select a speaker volume level. The default setting is the lowest volume. Press or to adjust the volume level. With each key press, the volume changes as the LCD shows the active setting.
Choosing the Handset Volume (For Volume Amplify) Before you begin to use the machine, you must decide if you need to set the handset volume to VOL AMPLIFY: ON for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards. VOLUME AMPLIFY: OFF This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press Volume or on the control panel to adjust the volume to LOW or HIGH.
2 If none of the users are hearing-impaired, VOL AMPLIFY:ON? press or to select VOL AMPLIFY:OFF?, and then press Menu/Set and go to Step 4—OR— If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?, and then press Menu/Set. 3 If all the users are hearing-impaired, press or to select PERMANENT?, PERMANENT? TEMPORARY? and then press Menu/Set—OR— If only some of the users are hearing-impaired, select TEMPORARY?, and then press Menu/Set. 4 Press Stop/Exit.
6 Setup Receive 6 Basic Receiving Operations Choosing the Receive Mode There are three different receive modes for your fax machine. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use. LCD How it works When to use it FAX ONLY (automatic receive) The fax machine automatically answers every call as a fax. For dedicated fax lines. You cannot receive a voice call but you can call out.
To Select or Change Your Receive Mode 1 Press Receive Mode. The LCD shows your current selection. FAX ONLY FAX/TEL TAD:ANSWER MACH. MANUAL 2 Continue to press Receive Mode until your new selection appears. After two seconds the LCD returns to the date and time display, along with your new Receive Mode setting. If you are changing the Receive Mode while in another operation, the LCD returns to that operation.
Setting the F/T Ring Time (For FAX/TEL Mode Only) If you set the receive mode to FAX/TEL, you’ll need to determine how long the fax machine will send you its special double-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the fax machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double-ring.
1 Press Menu/Set, 2, 1, 3. 3.EASY RECEIVE 2 Use or to select ON, SEMI, or OFF, and then press Menu/Set. 3 Press Stop/Exit. Printing a Reduced Incoming Fax (Auto Reduction) You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper in your fax machine. ON lets your fax machine choose the level of reduction for you. 1 Press Menu/Set, 2, 1, 5. 5.AUTO REDUCTION 2 Use or to select ON (or OFF), and then press Menu/Set. 3 Press Stop/Exit.
Advanced Receiving Operations Operation from Extension Telephones If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your fax machine take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the fax machine starts to receive a fax. (See Easy Receive, page 6-3.) If the fax machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone.
1 Press Menu/Set, 2, 1, 4. 2 Press or to select ON (or OFF), and then press Menu/Set. 3 If you want to, enter a new Fax Receive Code, and then press Menu/Set. 4 If you want to, enter a new Telephone Answer Code, and then press Menu/Set. 4.REMOTE CODE REMOTE ACT.:ON? FAX RECEIVE: * 51 TEL ANSWER:#51 5 Press Stop/Exit. Printing a Fax in Memory If you set Fax Storage to ON for remote retrieval, you can still print a fax from the memory when you are at your fax machine. (See Setting Fax Storage, page 10-2.
Setting Up Sequential Polling Receive Your fax machine can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. 1 Press Menu/Set, 2, 1, 6. 6.POLLING RX 2 Press or to select POLLING RX: ON, and then press Menu/Set. 3 Specify the destination fax machines you wish to poll using One Touch, Speed Dial, a Group or the dial pad. You must press Menu/Set between each location. 4 Press Black Fax Start.
7 Setup Send 7 Before You Begin Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder. Using the ADF (Automatic Document Feeder) ■ Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long. ■ Make sure you place originals face down, top edge first. ■ Adjust the paper guides to fit the width of your document.
Sending Faxes with Multiple Settings When you send a fax you can choose any ACCEPTED combination of these settings: set the contrast or resolution; send using OTHER SETTINGS? overseas mode, delayed fax, polling 1.YES 2.NO transmission or real time transmission. After each menu selection is accepted, the LCD will ask if you want to enter other settings: ■ Press 1 if you want to select additional settings.
Fax Resolution When you have a document in the ADF, you can use the FAX Resolution key to temporarily change the setting. Press FAX Resolution repeatedly until the LCD shows the setting you want. —OR— You can change the default setting. 1 Press Menu/Set, 2, 2, 2. 2.FAX RESOLUTION 2 Press or to select the resolution you want, and then press Menu/Set. 3 Press Stop/Exit. STANDARD—Suitable for most typed documents. FINE—Good for small print; transmits a little slower than Standard resolution. S.
Color Fax Transmission Your fax machine allows you to transmit a color fax. 1 Place the original face down in the ADF. 2 Enter the fax number using the dial pad, Speed Dial or Search. 3 Press Color Fax Start. When you are sending a color fax, the fax machine starts sending the fax without scanning the original into memory. Manual and Automatic Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause to try again.
Real Time Transmission When you are sending a fax, the fax machine will scan originals into memory before sending. Then, as soon as the phone line is free, the fax machine will start dialing and sending the fax. If memory becomes full, the fax machine will send the document in real time (even if REAL TIME TX is set to OFF). Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set REAL TIME TX to ON. 1 Place the original face down in the ADF.
Canceling a Job in Memory You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes waiting in Memory to be sent. (See Checking Job Status, page 7-5.) 1 Press Menu/Set, 2, 6. Any waiting jobs appear on the LCD. If no jobs are waiting, the LCD shows NO JOB WAITING. 6.REMAINING JOBS 2 If you have more than two jobs waiting, press or to select the job you want to cancel, and then press Menu/Set. —OR— If you have only one job waiting, go to Step 3.
Advanced Sending Operations Composing Electronic Cover Page The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. The cover page indicates your Station ID and the number of pages you’re sending. If you have Cover page Setup set to ON, the number of pages remains blank. (Menu/Set, 2, 2, 7) (See Setting Station ID, page 5-2.
Cover Page for the Next Fax Only Make sure the Station ID is set up (see page 5-2). This feature does not work without the Station ID. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document. 1 Place the original face down in the ADF. 2 Press Menu/Set, 2, 2, 7. 3 When LCD shows NEXT FAX ONLY?, 7.COVERPG SETUP and then press Menu/Set. 4 Press or to select ON (or OFF), and then press Menu/Set.
Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1 Press Menu/Set, 2, 2, 7. 7.COVERPG SETUP 2 Press or to select PRINT SAMPLE?, and then press Menu/Set. 3 Press Black Fax Start. Your fax machine prints a copy of your cover page. 4 Press Stop/Exit. -- -- -- COVER PAGE -- -- -TO: FROM: FAX: TEL: PAGE[S] TO FOLLOW COMMENT: Overseas Mode After you send a fax using this feature, the feature turns itself off.
Delayed FAX (Not Available for Color Faxes) During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3, which shows the time you entered last. Press Menu/Set to accept it, or enter another time for this fax. 1 Place the original face down in the ADF. 2 Press Menu/Set, 2, 2, 3. 3 Enter the time you want the fax to be sent 3.DELAYED FAX (in 24-hour format), and then press Menu/Set.
Setting Up Polled Transmit (Not Available for Color Faxes) Polled Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it. 1 Place the original to be retrieved face down in the ADF. 2 Press Menu/Set, 2, 2, 6. 6.POLLED TX 3 Press or to choose ON (or OFF), and then press Menu/Set. 4 Press 1 to leave the originals waiting in the ADF—OR—Press 2 to scan the original into memory. 1.DOC 2.MEMORY 5 Press 1 if you want to select additional settings.
8 Auto Dial Numbers and Dialing Options 8 Storing Numbers for Easy Dialing You can set up your fax machine to do three types of easy dialing: One Touch, Speed Dial and Groups for Broadcasting faxes. If you loose electrical power, auto dial numbers in memory will not be lost. Storing One Touch Dial Numbers You can store 12 fax/telephone numbers that you can dial by pressing one key (and Black Fax Start). To access numbers 7 to 12, hold down Shift.
Note You can store Groups (for Broadcasting) on the One Touch keys. Storing Speed Dial Numbers You can store Speed Dial numbers, so when you dial you will have to press only five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). The fax machine has 100 Speed Dial locations. 1 Press Menu/Set, 2, 3, 2. 2 Use the dial pad to enter a two-digit 2.SPEED-DIAL SPEED-DIAL? # location (00-99), and then press Menu/Set. 3 Enter the number (up to 20 digits), #05: and then press Menu/Set.
Setting Up Groups for Broadcasting Groups, which can be stored on a One Touch key or a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a One Touch key and Black Fax Start or Search/Speed Dial, #, the two-digit location and Black Fax Start. First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key or a Speed Dial location.
Dialing Options You can use your fax machine to make telephone calls by dialing manually or by using Search, One Touch or Speed Dial memory. When you dial an auto dial number, the LCD shows the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored. Manual Dialing Manual dialing is simply pressing all of the digits of the phone number. 1 Pick up the handset—OR— press Hook/Hold. 2 When you hear a dial tone, dial the call using the dial pad.
One Touch Dialing 1 Pick up the handset—OR—Press Hook/Hold. 2 When you hear a dial tone, press the One Touch key of the location you want to call. (See Storing One Touch Dial Numbers, page 8-1.) Note To dial One Touch numbers 6 to 12, hold down Shift as you press the One Touch key. 3 If you pressed Hook/Hold to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.
Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad.
■ If the memory is full, press Stop/Exit to abort the job or if more than one page has been scanned, press Black Fax Start to send the portion that is in the memory. 1 Place the original face down in the ADF. 2 Enter a number using One Touch, Speed Dial, a Group number, Search or the dial pad. Example: Group number 3 Press Menu/Set. You will be prompted to press the next number. 4 Enter the next number. Example: Speed Dial 5 Press Menu/Set. 6 Enter the fax number.
Tone/Pulse If you have pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals. 1 Lift the handset. 2 Press #. Any digits dialed after this send tone signals. 3 When you hang up, the fax machine returns to pulse dialing service.
9 Telephone Services 9 Custom Features Your fax machine supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies. If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, or an alarm system or other custom feature on your telephone line, it may create a problem in the operation of your fax machine. (See Custom Features on a Single Line, page 15-8.
Do You Have Voice Mail? If you have Voice Mail on the phone line on which you will install your new fax machine, there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls. However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voice Mail and the fax machine can coexist peacefully. If each one has a separate phone number, neither will interfere with the other’s work.
VERY IMPORTANT If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the fax machine in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: MANUAL mode will never pick up a call by itself, since it is «Neutral». When the fax machine is in this «neutral» mode, the Distinctive Ring Feature can be activated. The Distinctive Ring feature is actually an answering mode.
Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area. Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your fax machine. 1 Press Menu/Set, 2, 0, 2. 2.CALLER ID 2 Press or to select DISPLAY #?, and then press Menu/Set.
10 Remote Fax Options 10 (Not Available for Color Faxes) Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your fax machine stores the received fax in memory. Then it dials the fax number you’ve programmed and forwards the fax message. 1 Press Menu/Set, 2, 5, 1. 1.
4 If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your fax machine telephone number followed by # #, and then press Menu/Set. For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # —OR— If you do not need a PIN, press Redial/Pause, enter the fax number of your fax machine followed by # #, and then press Menu/Set. For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # 5 Press Stop/Exit. You cannot change a Paging number or PIN remotely.
Changing Remote Retrieval Access Code Enter your Remote Access Code when the fax machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See Operation from Extension Telephones, page 6-5.) 1 Press Menu/Set, 2, 5, 3. 2 Enter a three-digit number from 000 to 3.REMOTE ACCESS 999, and then press Menu/Set. The “ ” cannot be changed. (Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.
Remote Commands Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Remote Commands 95 Operation Details Change Fax Forwarding /Paging setting 1 OFF 4 FAX FWD No. If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met (Example: registering paging number).
Retrieving Fax Messages 1 Dial your fax number. 2 When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ). 3 As soon as you hear two short beeps, use the dial pad to press 9 6 2. 4 Using the dial pad, enter the number of the remote fax machine where you want your fax messages forwarded (up to 20 digits) followed by # #. Note You cannot use pause, press #. and # as dial numbers. However, if you want to store a 5 After you hear your fax machine beep, hang up and wait.
11 Printing Reports 11 FAX Settings and Activity Two reports require initial setup in the Menu table: Transmission Verification Report and Fax Activity Report. For initial setup: Press Menu/Set, 2, 4, 1. 1.TRANSMISSION —OR— Press Menu/Set, 2, 4, 2. 2.ACT.INTERVAL Customizing the Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
2 Press or to choose an interval, INTERVAL:OFF and then press Menu/Set. (If you choose 7 days, the LCD prompts you to choose the day at which to begin the 7-day countdown.) 3 Enter the time to begin printing in 24-hour format, and then press Menu/Set. (For example: enter 19:45 for 7:45 PM.) 4 Press Stop/Exit. Using the Reports Key Five reports are available: 1.HELP LIST Prints the Help List so you can see at-a-glance how to quickly program every menu selection. 2.
12 Making Copies 12 Basic Copy Operations Your fax machine allows you to make highquality photocopies and transparencies. Copies can be in black and white or full color. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress. Incoming faxes cannot be received on paper or into memory while the fax machine is copying. Making a Single Copy 1 Place the original face down in the ADF. 2 Press Black Copy or Color Copy.
Out of Memory Message If the memory becomes full while you are making copies, the LCD shows a message: OUT OF MEMORY If the OUT OF MEMORY message appears while you are scanning the first page of your original, press Stop/Exit to cancel. Clear some jobs from memory so you can continue. If you were scanning subsequent page(s), press Black Copy or Color Copy to print the scanned pages—OR—Press Stop/Exit to cancel. Note To gain extra memory, you can turn off Fax Storage (see page 10-2).
Using the Options Key Use the Options key to set number of copies, paper type, paper size, brightness, enlargement/reduction ratio and special copy options for the next copy only. Press Options Menu Selections Factory Setting Options OPT:#OF COPIES01 NO.
Paper Size You can change the paper size setting for the next copy only. 1 Place the original face down in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). 3 Press Options and select OPT:PAPER SIZE, and then press Menu/Set. 4 Press or to select the size of paper you are using (LETTER, LEGAL, A4 or POST CARD: 4" × 6"), and then press Menu/Set. 5 Press Black Copy or Color Copy—OR—Press or for additional settings.
5 Press Black Copy or Color Copy—OR—Press or for additional settings. Reducing and Enlarging Copies 1 Place the original face down in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). 3 Press Options and press or to select OPT:ELG/RDC, and then press Menu/Set. 4 Press or to choose an enlargement or reduction ratio, and then press Menu/Set. You can reduce to 50%, 78% LGL>LTR or 94% A4>LTR of the original size. —OR— You can enlarge to 104% EXE>LTR, 150% or 200%.
Special Copy Option You can save paper by copying two pages onto one page. 1 Place the original face down in the ADF. 2 Press Options and or to select OPT: SPECIAL, and then press Menu/Set. 3 Press or to select 2 IN 1 or OFF (1 IN 1), and then press Menu/Set. 4 Press Black Copy or Color Copy—OR—Press or for additional settings. 2 in 1 2 in 1 copies are not available with: • Multiple Copies • Enlarge/Reduce • GLOSSY Paper Type setting If 2 in 1 Copies are in color, you must use letter or A4 paper.
Changing Default Copy Settings Press Menu/Set and 3 to change default Copy mode settings. They will remain until you change them again by pressing Menu/Set. By pressing a number, you can adjust the Quality, Color and Contrast copy settings shown in the following chart. Press or to scroll through the options for each setting, and then press Menu/Set to save your selection. Press Stop/Exit—OR—Press to select the next setting you want to change. Press Menu/Set and 3. 1.
Copy Quality 1 Press Menu/Set, 3, 1. 1.QUALITY 2 Press or to select the copy quality, QUALITY:NORMAL and then press Menu/Set. QUALITY:BEST QUALITY:FAST 3 Press Stop/Exit. Color Adjustment 1 Press Menu/Set, 3, 2. 2.COLOR ADJUST 2 Press or to select RED, GREEN or BLUE, and then press Menu/Set. 3 Press to make a darker copy, or press to make a lighter copy, and then press Menu/Set. Light Dark R:– + G:– + B:– + 4 Return to Step 2 to select the next color —OR— Press Stop/Exit.
Legal Limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
13 Using FAX-1800C as a Printer 13 Download the Printer Driver from the Brother Web Site You can download the Brother Printer Driver from the Brother Solutions Center to use the FAX-1800C as a printer.
14 Important Information 14 Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform these activities in the off-peak hours, such as early morning or late evening. This equipment complies with Part 68 of FCC Rules.
If you experience trouble with your FAX-1800C, please contact a Brother Authorized Service Center for information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning. If you are not able to solve a problem with your fax machine, contact Brother Customer Service. (See Brother Numbers, page i.
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
Important Safety Instructions 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
Trademarks The brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. © Copyright 2000 Brother Industries, Ltd. All rights reserved. IBM, IBM PC and Proprinter are registered trademarks of International Business Machines Corporation. Hammermill and JetPrint PHOTO are a registered trademark of International Paper. All other brand and product names mentioned in this manual are registered trademarks of their respective companies.
15 Troubleshooting and Routine Maintenance 15 Troubleshooting IMPORTANT For technical and operational assistance, you must call the country where you purchased the fax machine. Calls must be made from within that country. Error Messages As with any sophisticated office product, errors may sometimes occur. If this happens, your fax machine often identifies the problem and displays an error message. The table below explains the most common error messages. You can correct most problems by yourself.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION INK EMPTY One or more of the ink cartridges are empty. The fax machine will stop all print operations (such as printing copies, faxes and jobs from the PC). While memory is available, black and white faxes will be received into memory.
Original Jam If the original is jammed, follow the steps below. Original is jammed inside front of control panel. 1 Remove any paper from the ADF that is not jammed. 2 Pull the jammed original out toward the front of the fax machine. 3 Press Stop/Exit. Original is jammed inside back of control panel. 1 Remove any paper from the ADF that is not jammed. Control Panel Cover 2 Open the control panel cover. 3 Pull the jammed original out toward the back of the fax machine.
Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the fax machine. Paper is jammed in the multi-purpose sheet feeder. 1 Remove any paper from the multipurpose sheet feeder that is not jammed. 2 Pull up the jammed paper to remove it. Multi-Purpose Sheet Feeder Note If it is difficult to pull the jammed paper, try to pull it while holding down the Paper Release Lever.
Paper is jammed inside the fax machine. 1 Open the control panel cover by lifting it toward you, and then lift the top cover toward the back. 2 Remove the jammed paper. Note If the jammed paper is under the Print Head, unplug the fax machine, and then you can move the Print Head to remove the paper. 3 Close the control panel cover and top cover. Paper is jammed inside the front of the fax machine. 1 Pull the paper toward you.
Paper is jammed inside the back of the fax machine. If the paper rips, the pieces of paper may get stuck inside the back of the machine. 1 Remove any paper from the multi-purpose sheet feeder that is not jammed. Paper Width Guide 2 Open the Paper Jam Cover. 3 To loosen the paper, slide the Paper Width Guide to the widest position. 4 Use tweezers to pull out the ripped pieces of paper. 5 Close the Paper Jam Cover.
If You Are Having Difficulty with Your Fax Machine If you think there is a problem with your fax machine, make a copy first. If the copy looks good, the problem is probably not your fax machine. Check the chart below and follow the troubleshooting tips. If you have any other problems, visit us at: http://solutions.brother.
DIFFICULTY SUGGESTIONS Fax Machine Does Not Answer When Called Make sure the fax machine is in the correct receiving mode for your setup (either FAX ONLY, FAX/TEL or TAD: ANSWER MACH). Check for dial tone. If possible, call your fax machine to hear it answer. If there is still no answer, check the telephone line cord connection. If there is no ringing when you call your fax machine, call your telephone company to check the line. There is no dial tone on the handset.
How to Improve Print Quality Cleaning the Print Head Clean the print head if you get a horizontal line in the text or graphics on your printed pages. There are two print heads; each contains two print cartridges. You can clean either black and cyan, yellow and magenta, or all four colors by using Ink. Caution Do NOT clean the print head by touching it with your hand or a cloth. 1 Press Ink. 2 Press 1 to choose 1.CLEANING. 3 Press or to choose the color you want to clean, and then press Menu/Set.
Check the quality of the four color blocks in the sheet. (BLACK/CYAN/ YELLOW/MAGENTA). If the quality is OK for all colors, press 1 (YES) to go to STEP B––OR–– If white horizontal lines appear in some color blocks below, press 2 (NO). OK Poor The LCD will ask you if the print quality is OK for each color. BLACK OK? 1.YES 2.NO Press 2 (NO) for any color with a problem. The LCD shows: START CLEANING? 1.YES 2.NO Press 1 (YES). the fax machine will start cleaning the colors.
For 600 DPI, press the number of the test print that most closely matches the number 0 sample (1-8). 600DPI ADJUST SELECT BEST # For 1200 DPI, press the number of the test print that most closly matches the number 0 sample (1-8). 1200DPI ADJUST SELECT BEST # 4 Repeat Steps 1 and 2 (in Print Quality Check) to print another sample Print Quality Check Sheet, and then check it. 5 Press Stop/Exit. When an ink head nozzle is clogged the printed sample looks like this.
Packing and Shipping the Fax Machine Whenever you transport the fax machine, use the packing materials that came with your fax machine. If you do not pack the fax machine correctly, you could void your warranty. 1 First, remove all the ink cartridges and attach the white shipping cover. (See Replacing the Ink Cartridges, page 15-16.) After attaching the white shipping cover, press the all ink cartridge covers down.
7 Wrap the fax machine in the plastic bag and place it in the original carton with the original packing material. 8 Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the fax machine. Keep all separate parts and printed materials to use with your “Exchange” machine.
9 Close the carton.
Routine Maintenance Cleaning the Scanner Unplug the fax machine, and then open the control panel cover. Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. Cleaning the Fax Machine Printer Platen WARNING ■ Be sure to unplug the fax machine from the AC power outlet before cleaning the printer platen. ■ Be careful not to touch the paper feed star wheels, flat cable and encode film.
Replacing the Ink Cartridges Your fax machine is equipped with an ink dot counter that automatically monitors the ink level in each color cartridge. When the counter detects an ink cartridge is running out of ink, the fax machine will notify you with a message on the LCD. The LCD shows you which color cartridges are low or empty. Be sure to follow the LCD prompts so you replace the color cartridges in the appropriate order.
6 Hold the new ink cartridge as shown in the illustration, and then peel the sealing tape from the side of the ink cartridge. Carefully peel the tape in the direction away from you. Note Peel in the direction away from you! Opening To prevent spilling ink and staining your hands and clothing, remove the sealing tape gently. 7 Each color has its own correct position. Insert each new ink cartridge into the carriage. 8 After installing the ink cartridges, close the top cover and control panel cover.
Caution ■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge. ■ DO NOT shake the ink cartridges, because the ink may spill when you take off the sealing tape. ■ If ink stains your body or clothing, wash with soap or detergent immediately.
S Specifications S Fax Compatibility Coding System Modem Speed ITU-T Group 3 MH/MR/MMR/JPEG 33600-2400 bps Automatic Fallback Cut Sheet Size Min. 3.5" (W) × 5.0" (L) Max. 8.5" (W) × 14.0" (L) Scanning Width 8.2 inches (208 mm) Printing Width 8 inches (203.2 mm) Automatic Document Feeder up to 20 sheets (20 lbs.), staggered (ADF) Multi-purpose Sheet Feeder 100 Sheets (20 lbs.
One Touch Dial 12 stations Speed Dial 100 stations Automatic Redial 3 times at 5 minute intervals Auto Answer 0, 1, 2, 3 or 4 rings Communication Source Public switched telephone network Operating Environment 50–95° F (10–35° C) Best Print Quality 68–91° F (20–33° C) Power Source 120V AC 50/60Hz (USA, Canadian Version Only) Power Consumption Standby: under 7 watts Peak: under 35 watts Dimensions 19.1 × 13.5 × 8.5 (inch) 486 × 342 × 217 (mm) Weight 14.3 lb/6.
Print Media Paper Input Automatic loading from the Multi-Purpose Sheet Feeder ■ Paper type: Plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes ■ Paper size: A4, Letter, Legal Width 3.5–8.5" (89–216 mm) Length 5–14" (127–356 mm) Weight 17–32 lb (64–120 g/m2) Thickness 0.003-0.006" (0.08-0.15 mm) envelopes: up to 0.02" (0.52 mm) postcard: up to 0.009" (0.23 mm) glossy paper: up to 0.007" (0.18 mm) ■ Maximum feeder capacity: Approx. 100 sheets of 20 lb (75 g/m2) plain paper.
Glossary G ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. automatic fax transmission Sending a fax without picking up the handset of an external phone.
Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother fax machine uses the new number to simulate a dedicated fax line. Dual Access (Not Available for Color Faxes) Your fax machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax. Easy Receive Enables your fax machine to respond to CNG tones if you interrupt a fax call by answering it.
Overseas mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Paging Feature enables your fax machine to call your pager when a fax is received into its memory. Pause Allows you to place one or more 3.5 second delays in the dialing sequence of stored One Touch and Speed Dial numbers. Photo resolution (Not Available for Color Faxes) Varying shades of gray provide the best representation of photographs.
Index A access codes, storing and dialing 8-6 accessories and supplies ii ADF (Automatic Document Feeder) 7-1 alternating displays 4-1 assembly 2-3 document wire extension 2-7 grounded 3-prong plug 2-4 loading paper 2-8 paper wire extension 2-5 plastic document support 2-6 plastic paper tray 2-6 automatic dialing 8-4, 8-5 fax receive 6-1 fax redial 7-4 transmission 7-3 B Backup Print 10-2 Brightness 1-4 Broadcasting 8-6 setting up Groups for 8-3 Brother accessories and supplies ii Brother numbers i Custome
D date and time 5-2 Delayed Batch Transmission 7-10 Delayed Fax 7-10 dialing automatic fax redial 7-4 Groups 8-6 One Touch numbers 8-5 Search 8-4 Speed Dial numbers 8-5 document jam 15-3 size and resolution 7-1 Dual Access 7-4 E Easy Receive 6-3 ECM (Error Correction Mode) 1-6 envelopes 3-2, 3-3 error messages on LCD 15-1 CHECK PAPER 15-1 COMM.
I ink cartridges 2-1, 2-10, 2-11, 2-12 installing 2-9 replacing 15-16 Ink Dot Counter 15-16 ink management 1-3, 15-9 J jack 2-15, 2-16 convert to RJ11 wall jack 2-16 EXT.
S safety instructions 14-4 Search for stored numbers 8-4 Secure Feed 15-4 Setup date and time 5-2 Station ID (fax header) 5-2 shipping the machine 15-12 special characters 5-3 Speed Dial changing 8-2 dialing 8-5 storing 8-2 T TAD (telephone answering device) connecting 2-13, 2-14 Receive Mode 6-1 recording outgoing message 2-15 two-line TAD 2-16 text, entering 5-3, 5-4 Tone signals on Pulse line 8-8 Transmission Verification Report 11-2 troubleshooting 15-1 error messages on LCD 15-1 if you are having diff
1 long beep — Fax message(s) 3 short beeps — No messages 971 Press 9 0. EXIT REMOTE OPERATION Press 98 then for TAD, press 1. FAX/TEL, press 2. FAX, press 3. CHANGE ANSWER MODE Press CHECK RECEIVING STATUS 4 4 5 6 3 1 2 ). 9 0 to reset your fax machine when you finish. Hang up. Press After 2 short beeps, enter a command. 1 long beep — Fax message(s) No beeps — No messages.
Press Menu/Set, 2, 5, 3. Enter a three-digit number from 000 to 999. The cannot be changed. Press Menu/Set. Press Stop/Exit. Changing Remote Retrieval Access Code 1 2 3 4 Remote Commands CHANGE PAGING/FAX FORWARDING SETTING Press 9 5. then to Turn feature off, press 1. Select Fax Forwarding, press 2. Select Paging, press 3. 2 Program Fax Forwarding Number, press 4. Enter the new fax number where you want your fax messages forwarded followed by . Turn Fax Storage on, press 6.
EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE: The industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These fax machines are made for use in the USA and CANADA only.
