OWNER'S MANUAL FAX-1575mc
If You Need to Call Customer Service Please complete the following information for future reference: Model: FAX-1575mc Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the rear of the unit. Retain this OWNER’S MANUAL with your sales receipt as a permanent record of your purchase, in the event of a theft, fire or warranty service. ©1996-2002 Brother Industries, Ltd.
Brother Numbers IMPORTANT NOTE: For technical and operational assistance, you must call the country where you purchased the fax machine. Calls must be made from within that country. Brother fax-back system (USA Only) Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week.
Ordering Accessories and Supplies IMPORTANT NOTE: For technical and operational assistance, you must call the country where you purchased the fax machine. Calls must be made from within that country. For the best quality results use only genuine Brother accessories, available at most Brother retailers.
Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first enduse purchaser of the accompanying product (referred to in this warranty as “this Product”). What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product.
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale).
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Table of Contents 1 2 Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual........................................ 1-1 FAX-1575mc Control Panel Overview...................................... 1-2 About Fax Machines ....................................
Connecting an External Telephone Answering Device (TAD) ................................................................................ 2-9 Sequence ......................................................................... 2-9 Connections................................................................... 2-10 Outgoing Message (OGM) on an External TAD .......... 2-10 Connecting an External Telephone.................................... 2-10 3 4 5 viii On-Screen Programming...............................
Recommended Reductions.............................................. 5-5 Setting Paper Size................................................................ 5-5 Advanced Receiving Operations................................................ 5-6 Operation from External or Extension Telephone............... 5-6 For FAX/TEL Mode Only .............................................. 5-6 Changing Remote Codes................................................. 5-6 To Change Remote Codes .................................
Setting Up Groups for Broadcasting ................................... 7-3 Dialing Options .......................................................................... 7-4 Manual Dialing .................................................................... 7-4 One Touch Dialing .............................................................. 7-4 Speed Dialing ...................................................................... 7-5 Dialing Access Codes and Credit Card Numbers................ 7-5 Search ........
Listening to Outgoing Message (OGM) ......................... 9-3 Erasing Outgoing Message (OGM) ................................ 9-3 Activating Message Center Mode ....................................... 9-3 Message Indicator................................................................ 9-4 Playing Voice Messages...................................................... 9-4 Printing a Fax Message ....................................................... 9-4 Backup Printing Option...............................
12 13 14 15 16 17 xii Important Information ................................................................. 12-1 Standard Telephone and FCC Notices...................................... 12-1 International ENERGY STAR® Compliance Statement ..... 12-2 Industry Canada Compliance Statement (For Canada Only)....................................................... 12-2 Federal Communications Commission Compliance Notice (For USA Only)............................................... 12-2 Important ............
1 Introduction Using This Manual Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your fax machine to its fullest potential by taking a few minutes to read this manual. Additionally, your fax machine can print a list of basic operational steps and explanations. (See Using the Quick-Scan/Reports Key, page 11-2.
FAX-1575mc Control Panel Overview 11 1 10 2 3 9 4 5 1 2 6 6 7 Liquid Crystal Display (LCD) Sort Displays messages to help you set up and operate your fax machine. Use this key when you want multiple copies of a multiple page original in order. Shift Copy This key is used to access the "7" through "12" One Touch numbers. 3 One Touch Dial Keys These six keys give you instant access to twelve previously stored phone numbers.
7 Dial Pad Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine. 8 Fax Keys Receive Mode 10 Stop/Exit Stops a fax, cancels an operation or exits from Menu mode. 11 Message Center Keys MC ON/OFF Use to select how the fax machine will handle incoming calls. Lets you activate the Message Center. Also, notifies you that you have voice or fax messages in the memory. Resolution Play/Record Sets the resolution when you send a fax or make a copy.
About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom Features Do You Have Voice Mail on the Phone Line? If you have Voice Mail on the phone line on which you will install your new fax machine, there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls.
The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVE. If your fax machine is set to the FAX ONLY Mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax machine continues to send the “chirps” for about 40 seconds, and the LCD continues to display RECEIVE. To cancel the receiving mode, press Stop/Exit.
2 Location and Connections Caution ■ Never install telephone wiring during a lightning storm. ■ We recommend that this product be used with a surge protection device to protect the product against lightning storms. ■ Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location. ■ Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.
Packing List Make sure you have the following items: : Paper Wire Extension Document Support Paper Support Telephone Line Cord Telephone Handset Starter Printing Cartridge (up to 100 pages) Handset Curled Cord 1 2 7 One Touch Name Labels Note 3 8 4 9 5 10 6 11 12 Owner’s Manual Quick Setup Guide If an item is missing, call Brother Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal).
Assembly Attach the Document Support Attach the document support. Document Support Attach the Paper Wire Extension Attach the paper wire extension. Paper Wire Extension Attach the Paper Support Attach the paper support.
Load the Paper The paper tray can hold up to 200 sheets of 20-lb paper. 1 2 3 Open the paper tray cover. Place up to 200 sheets of paper in the tray. Do not allow the level of paper to pass the paper guide. Close the paper tray cover. Paper Guide Paper Tray Cover Paper Tray Acceptable Paper Size: Letter, Legal and A4 Weight: 17 lb – 24 lb Thickness: .0031 inches – .0039 inches Do not use curled, wrinkled, folded or ripped paper, or paper with staples, paper clips, paste or tape attached.
Connections Connecting the Machine Connect the handset, power cord and telephone line. 1 Connect the handset. Connect the curled handset cord to the bottom of the handset and to the left side of the machine. 2 3 Connect the power cord. Connect the telephone line. Connect one end of the telephone line cord to the jack labeled LINE on the left side of the machine. Connect the other end to a modular wall jack. WARNING ■ This machine must be grounded using a three-prong plug.
Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your fax machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.
Installing Brother Machine, External Two-Line TAD and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the Brother machine on Line 2, which is our assumption in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
If You Are Installing the Fax Machine to Work with a PBX: 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. 2 If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.
Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls. The fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
Connections The external TAD must be plugged into the left of the fax machine, into the jack labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall jack. 1 Plug the telephone line cord from the wall jack into the left side of the fax machine, in the jack labeled LINE. 2 Plug the telephone line cord from your TAD into the left side of the fax machine, in the jack labeled EXT.
3 On-Screen Programming 3 User-Friendly Programming We have designed your fax machine with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your fax machine has to offer. Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your fax machine. All you need to do is follow the prompts as they guide you through the menu selections and programming options.
Navigation Keys * Access the Menu * Go to next menu level * Accept an option * Scroll through the current menu level * Back to previous menu level * Forward to next menu level * Exit the Menu You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls: SELECT Then press 1 for Initial Setup Menu—OR— 1.INITIAL SETUP 2.SETUP RECEIVE 3.SETUP SEND Press 2 for Setup Receive Menu—OR— Press 3 for Setup Send Menu Press 0 for TEL SERVICE & SET 0.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 1. INITIAL SETUP Menu Selections Options Descriptions Page — Enter date and time for the LCD display and the heading on fax transmissions. 4-1 — Program your name, fax number and telephone number to appear on each transmitted page. 4-1 1. DATE/TIME 2. STATION ID 3. BEEPER OFF Adjusts the beeper volume. HIGH 4-5 LOW 4.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 2. SETUP RECEIVE Menu Selections 1. RING DELAY Options RING DELAY TOLL SAVER Descriptions Page 04 03 02 01 00 The number of rings before the fax machine answers in FAX/TEL, FAX ONLY or TAD mode. 5-3 ON Machine rings two extra times if there are no messages to get, so you can hang up and not pay for the call. 9-6 OFF 2. F/T RING TIME 70 40 30 20 Sets the time for “double-ring” in FAX/TEL mode. 5-3 3.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 3. SETUP SEND Menu Selections 1. COVERPG SETUP Options NEXT FAX ONLY, ON OFF PRINT SAMPLE 2. COVERPAGE MSG 3. CONTRAST — AUTO S.LIGHT Descriptions Automatically sends a cover page you program. Programs a customized message for the fax cover page. Changes the lightness or darkness of a fax you are sending. Page 6-5 6-5 6-6 S.DARK 4. RESOLUTION 5. OVERSEAS MODE STANDARD FINE S.FINE PHOTO Changes the fax resolution.
Menu/Set. To access the menu, press to accept Stop to Exit Main Menu 4. CANCEL JOB Menu Selections Options — — — Send a fax now, even if you have the machine set to send a fax later, or if you have it set for polling. 6-9 — Stores dial numbers in memory you can to dial them by pressing only one key. 7-1 — Stores dial numbers in memory so you can to dial them by pressing four keys. 7-2 — Sets up a Group number for Broadcasting. 7-3 1. ONE-TOUCH DIAL 2. SPEED-DIAL 3. SETUP GROUPS 7.
To access the menu, press Menu/Set. to accept Stop to Exit Main Menu 8. SETUP MSG CTR Menu Selections Options Descriptions 1. MSG STORAGE FAX: ON/OFF VOICE: ON/EXT/OFF Select if memory will store fax, voice or both. 2. BACKUP PRINT ON Prints a copy of faxes received into memory. Page 9-2 9-5 OFF 3. OGM MSG CTR OGM F/T OGM Select/Record the outgoing message. 9-2 4. ICM MAX. TIME 20/25/30/ 35/40/45/ 50/55/60 Select the maximum length of incoming messages. 9-6 5. ICM REC.
4 Initial Setup Getting Started After you have assembled your machine using the Brother Quick Setup Guide, continue the initial setup by programming the rest of the initial settings. Setting Date and Time Your fax machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the fax machine maintains date and time information for up to two hours. All other settings remain unaffected. 1 2 Press Menu/Set, 1, 1. 1.
4 Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set. (You can use the chart below to help you enter letters.) 5 Press Stop/Exit.
Making Corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop/Exit; the letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters. Repeating Letters If you need to enter a character that is assigned to the same key as the previous character, press to move the cursor to the right.
Choosing the Handset Volume (For Volume Amplify) Before you begin to use the machine, you must decide if you need to set the handset volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards. VOLUME AMPLIFY: OFF This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press Volume or on the control panel to adjust the volume to LOW or HIGH.
Setting Volume Amplify Please carefully read Choosing the Handset Volume (For Volume Amplify), page 4-4 before you do the following steps: 1 Press Menu/Set, 1, 4. 4.VOLUME AMPLIFY 2 Press or to select VOL AMPLIFY:OFF? if VOL AMPLIFY:OFF? none of the users are hearing-impaired and go to Step 4—OR—If some or all of the users are hearingimpaired, select VOL AMPLIFY:ON? and then press Menu/Set.
Memory Storage In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE and SET AUTO DIAL plus the COVERPG SETUP and COVERPAGE MSG (from SETUP SEND) operations are stored permanently. You may have to reset the date and time. Setting Tone/Pulse Dialing Mode Your fax machine comes set to accommodate Tone (multi-frequency) dialing service. If you have Pulse (rotary) dialing service, you need to change the dialing mode. 1 Press Menu/Set, 1, 5. 5.
5 Setup Receive Basic Receiving Operations Select Receive Mode MANUAL—You must answer all calls yourself. If you hear fax tones, press Fax Start to begin receiving the fax, then hang up. You can use this mode with Distinctive Ringing. (See Distinctive Ring, page 8-1.) FAX ONLY—The fax machine automatically answers every call as a fax call. You cannot receive a voice call, but you can dial out and make a voice call. FAX/TEL—The fax machine automatically answers every call.
09/06 15:25 FAX To select or change your Receive Mode 1 Press Receive Mode. The LCD shows your current selection. FAX ONLY FAX/TEL MANUAL Or, if Message Center mode is ON, it overrides your Receive Mode setting, so the LCD shows: MC:MSG CTR 2 5-2 Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time, along with your new Receive Mode setting.
Setting Ring Delay The Ring Delay setting determines the number of times the fax machine rings before it answers. If you have extension phones on the same line as the fax machine, keep the Ring Delay default setting of 4. (See Easy Receive, page 5-4, Operation from External or Extension Telephone, page 5-6 and For FAX/TEL Mode Only, page 5-6.) 1 Press Menu/Set, 2, 1. 2 Press or to select Ring Delay, and then press Menu/Set.
Record FAX/TEL Outgoing Message (F/T OGM) This is the announcement played by your FAX (not an external TAD) when someone calls and your machine is set to FAX/TEL mode. Although callers hear your announcement, they cannot leave a message. To erase the announcement, see Erasing Outgoing Message (OGM), page 9-3. 1 Press Menu/Set, 8, 3. The screen prompts you to choose F/T OGM or MSG CTR OGM. 2 Press or to select F/T OGM (not MSG CTR OGM), and then press Menu/Set.
Printing a Reduced Incoming Fax You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your fax machine. If you choose AUTO, your machine chooses the level of reduction for you. 1 Press Menu/Set, 2, 5. 2 Press or to select the reduction ratio you want (AUTO, 100%, 93%, 87% or 75%), 5.REDUCTION and then press Menu/Set. Choose 100% if you don't want a reduction. 3 Press Stop/Exit.
Advanced Receiving Operations Operation from External or Extension Telephone If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your fax machine take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the fax machine starts to receive a fax. (See Easy Receive, page 5-4.) If the fax machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone.
Polling Polling is the process of retrieving faxes from another fax machine. You can use your fax machine to “poll” other machines, or you can have someone poll your machine. All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. (See Canceling a Scheduled Job, page 6-9.) Some fax machines do not respond to the Polling feature.
6 Setup Send Before You Begin Before you begin sending faxes, make sure you read all the instructions and cautions for placing originals in the automatic document feeder. Automatic Document Feeder (ADF) ■ Originals must be between 5.8 and 8.5 inches wide and between 5.9 and 23.7 inches long. Your fax machine can scan an image only 8.2 inches wide, regardless of the paper width. ■ Make sure you place the original face down, top edge first in the ADF.
Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1 2 Place the original face down in the ADF. 3 Enter the fax number you want to call. (You can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number, or you can call using Search/Speed Dial.) (See One Touch Dialing, page 7-4 and Search, page 7-6.) 4 5 When you hear the fax tone, press Fax Start.
Quick-Scan Fax Transmission You can scan a fax into the fax machine’s memory to be sent as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your original. If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan.
Cover Page for Next Fax Only Make sure the Station ID is set up (See Setting Station ID, page 4-1). This feature does not work without the Station ID. You can set the fax to send a cover page with a particular original. This cover page will include the number of pages in your original. 1 2 3 Place the original in the ADF. 4 Press or to select ON. 5 6 Press Menu/Set. Press or to view the comment selections. 1.COMMENT OFF 7 Press Menu/Set when the LCD shows your selection. 2.
4 If you selected ON, you must select a 1.COMMENT OFF comment. Press or to view possible 2.PLEASE CALL selections. (You can select your custom comment.) 3.URGENT 4.CONFIDENTIAL 5.(USER DEFINED) 6.(USER DEFINED) 5 Press Menu/Set when the LCD shows your selection. The LCD shows: 6 Press 1 if you want to select additional settings. The LCD returns to the Setup Send menu—OR—Press 2 to exit if you are finished choosing settings.
Contrast If your original is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a very dark original. 1 2 Place the original face down in the ADF. 3 Press or to select AUTO, S.LIGHT or Press Menu/Set, 3, 3. 3.CONTRAST S.DARK, and then press Menu/Set. 4 Press 2 if you are finished choosing settings, and go to Step 5—OR—Press 1 if you want to select additional settings. The display returns to the Setup Send menu.
Call Reservation / Call Back Message You can send a fax and let the other person know that you want to have a conversation after the fax transmission is complete. The receiving fax machine will ring as if it were receiving a telephone call and shows CALL PICKUP. If the other party picks up the handset, your fax machine will ring. Lift the handset to speak. If you set Call Reservation and Call Back Message to ON, your fax machine leaves a message if the other party does not answer.
Delayed FAX You can use this setting to send a fax up to 24 hours later. 1 2 Place the original face down in the ADF. 3 4 Press Menu/Set, 3, 7. 5 6 Press Menu/Set. 7 8 You can press Quick-Scan/Reports to use memory transmission—OR— Leave the original in the ADF to be scanned at the specified time. 7.DELAYED FAX Enter the time you want the fax to be sent, in 24-hour format, and then press Menu/Set. (For example, enter 1945 for 7:45 PM) Press 1 if you want to select additional settings.
Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. 1 Press Menu/Set, 4. Any waiting jobs appear on the LCD. If there are no jobs waiting, the LCD shows NO JOB WAITING. 2 If you have more than two jobs waiting, press or to select the job you want to cancel, and then press Menu/Set. —OR— If you have only one job waiting, go to Step 3. 3 4 Press 1 to cancel—OR—Press 2 to exit without canceling. 4.CANCEL JOB Press Stop/Exit.
7 Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your fax machine to do three types of easy dialing: One Touch, Speed Dial and Groups for Broadcasting of faxes. If you lose electrical power, auto dial numbers in memory will not be lost. Storing One Touch Dial Numbers You can store twelve fax/phone numbers that you can dial by pressing one key (and Fax Start). To access numbers 07 to 12, hold down Shift. You also can store names with these numbers.
6 Return to Step 2 to store another One Touch number—OR—Press Stop/Exit. When you dial an AUTO DIAL number the LCD shows the name you’ve stored, or if you haven’t stored a name, the number you’ve stored. If you must wait for another dial tone at any point in the dialing sequence, store a pause at that place in the number by pressing Redial/Pause. Each key press adds a 3.5 second pause. You can use chain dialing to store long dialing sequences.
Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the LCD shows the current name or number stored there, then prompts you to either 1. CHANGE—OR—2. EXIT. 1 2 Press 1 to change the number stored, or press 2 to exit without making a change. Enter a new number. • If you want to erase the whole number or whole name, press Stop/Exit when the cursor is to the left of the characters.
Dialing Options You can use your fax machine to make voice telephone calls by dialing manually or by using Search, One Touch or Speed Dial memory. You can use the handset to make and receive calls. When you dial an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored. Manual Dialing Manual dialing is simply pressing all of the digits of the phone number. 1 2 3 4 Pick up the handset—OR—Press Speaker phone.
Speed Dialing 1 2 Pick up the handset—OR—Press Speaker phone. 3 To hang up a voice call, replace the handset. When you hear a dial tone, press Search/Speed Dial, press #, and then press the two-digit Speed Dial number. If you are sending a fax, press Fax Start after entering the Speed Dial number. If you picked up the handset, press Fax Start when the receiving machine answers with fax tones.
Search You can search for names you have stored in One Touch and Speed Dial memories. Names are shown alphabetically or numerically. (See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.) 1 Press Search/Speed Dial. 2 Press Note 3 4 5 or to search alphabetically and or to search numerically. After you press Search/Speed Dial, you can do an alphabetical search by entering the first letter of the name.
Broadcasting Using the numbers you have stored in Groups, One Touch and Speed Dial memory, you can “Broadcast” faxes automatically to a maximum of 112 different locations in a few simple steps. After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know the results. 1 2 3 Insert the original in the ADF. 4 Press Fax Start. The FAX stores the document in memory, and then transmits it to all the numbers you entered. If the line is busy, your machine will redial.
Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent. (See Resolution, page 6-6) 1 Insert the originals in the feeder, and then press Menu/Set, 3, 4. 2 Use or to select resolution for page 1, and then press Menu/Set.
Tone/Pulse If you have pulse dialing service but need to send tone signals (for example, for telephone banking), follow the steps below. If you have touch tone service, you do not need this feature to send tone signals. 1 2 3 Lift the handset. Press #. Any digits pressed after this will send tone signals. When you hang up, the fax machine returns to pulse dialing service.
8 Telephone Services Custom Features Your fax machine supports the Distinctive Ring, Caller ID and Call Waiting/Caller ID telephone services offered by some telephone companies. If you have Voice Mail, RingMaster, an answering service, an alarm system or other custom feature on your telephone line, it may create a problem in the operation of your fax machine. (See Custom Features on a Single Line, page 13-9.) If you have Voice Mail on your phone line, please read the following carefully.
Do You Have Voice Mail? If you have Voice Mail on the phone line you will install your new fax machine on, there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls. However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voice Mail and the fax machine can coexist peacefully. If each one has a separate phone number, neither will interfere with the other’s work.
Very Important If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the fax machine in MANUAL mode at all times while using the Distinctive Ring feature. Here’s why: Manual mode will never pick up a call by itself, since it is «Neutral ». When the fax machine is in this « neutral » mode, the Distinctive Ring feature can be activated. The Distinctive Ring feature is actually an answering mode.
Printing the Caller ID Log 1 2 Press Hold/Caller ID. CALLER ID LOG To print the Caller ID Log, press Fax Start. PRESS START KEY Viewing the Caller ID Log 1 Press Hold/Caller ID. CALLER ID LOG 2 After two seconds, press or to scroll 01)MARY HENDERSON 02)TOM HENDERSON 03)ABC COMPANY through the Caller ID Log. 3 4 When you want to see detailed information for a displayed ID (phone number and date and time call was received) press Menu/Set.
This feature may not be available in certain areas of the USA and Canada. If your dialing plan does not follow the standard 1 + area code + 7-digit number dialing system for calling outside your area code, you may experience problems returning calls automatically from the Caller ID Log. Your fax machine will automatically dial “1” plus the area code for any number that does not originate in your area code.
Call Waiting Caller ID The Call Waiting/Caller ID feature lets you use the Call Waiting/Caller ID service offered by many local telephone companies. This feature displays the telephone number (or name, if available) of Call Waiting callers on your fax machine’s LCD. 1 To answer a Call Waiting signal while you’re talking on the phone, ask the other party if you can put them on Hold to catch the other call. The LCD shows the Caller ID. 2 3 Press Search/Speed Dial to switch to the second call.
9 Message Center 9 Message Center Mode Message Center mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 30 minutes of voice messages, or up to 20 pages of fax memory. Any voice or fax message can be retrieved remotely. Memory is shared between fax and voice messages, which are stored on a “first-come, firstserved” basis. You must record an outgoing message in order to use the Message Center mode. (See Recording Message Center Outgoing Message, page 9-2.
Setting Up the Message Center You must set up the Message Center in the following order: 1 Setting Message Storage. (See Setting Message Storage, page 9-2.) 2 Record Message Center Outgoing Message (MSG CTR OGM). (See Recording Message Center Outgoing Message, page 9-2.) 3 Activate Message Center mode. (See Activating Message Center Mode, page 9-3.) Setting Message Storage Read the Flexible Memory Settings descriptions on page 9-1 before you select the FAX and VOICE settings below.
4 Pick up the handset to record a message. For example: Hello. We are unable to take your call at this time. Please leave a message after the signal. If you wish to send a fax, please press 5 1, wait for fax tones, then press the Start button. 5 6 Replace the handset. The Message Center will play your OGM. Press Stop/Exit. Listening to Outgoing Message (OGM) 1 Press Menu/Set, 8, 3. 2 Press or to select MSG CTR OGM? (or F/T OGM), and then press Menu/Set.
Message Indicator The light flashes when you have new messages or faxes waiting for your review. The LCD displays the total number of voice and fax messages stored in the Message Center memory. VOICE:03 FAX:02 If you press the flashing to turn off the PRINT FAX? Message Center before getting your new 1.YES 2.NO messages, they won’t be lost.
Backup Printing Option When you choose FAX: ON in the Message Center mode, all incoming fax messages are stored in the available memory for retrieval. To print a backup copy automatically, turn this option on. 1 Press Menu/Set, 8, 2. 2.BACKUP PRINT 2 Press or to select ON (or OFF), and then BACKUP PRINT:ON press Menu/Set. 3 Press Stop/Exit. Erasing Messages If you choose to erase all fax messages, the fax machine will print any previously unprinted faxes before erasing them from memory.
Setting Maximum Time for Incoming Messages Your fax machine comes set to receive voice messages up to 30 seconds long. You can change this setting to any length from 20 seconds to 60 seconds, in 5-second increments. 1 Press Menu/Set, 8, 4. 4.ICM MAX.TIME 2 Press or to select the maximum time setting MESSAGE 30 SEC? for incoming messages, and then press Menu/Set. 3 Press Stop/Exit.
Recording a Conversation You can record a telephone conversation by pressing Play/Record during the conversation. Your recording can be as long as the Incoming Message Maximum Time. You and the other party will hear a beep every 15 seconds while recording. To stop recording, press Stop/Exit. You cannot record a conversation using Speaker phone.
Programming Paging Number 1 Press Menu/Set, 8, 6. 2 Press or until the LCD shows PAGING?, 6.FAX FWD/PAGING and then press Menu/Set. 3 Enter your pager phone number (up to 20 PAG#: digits) followed by # #, and then press ENTER & SET Menu/Set. For example, 1 8 0 0 5 5 5 1 2 3 4 # #. Do not include the area code if it is the same as that of your fax machine.
Remote Retrieval Using Remote Access Code 1 2 Dial your fax number from a touch tone phone. 3 The fax machine signals the kinds of messages received: 1 long beep—Fax message(s) 2 long beeps—Voice message(s) 3 long beeps—Fax and Voice message(s) No beeps—No messages 4 The fax machine then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the fax machine hangs up. If you enter an invalid command, the fax machine beeps three times.
Remote Commands Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Retrieval Access Code (159 ), the system will signal you with two short beeps to enter a remote command. Remote Commands 91 Operation Details Playing Voice Messages After one long beep, the fax machine plays the ICM. 1 (Skip to back) Press 1 while listening to an ICM to repeat it. If you press 1 before a message, you will hear the previous message.
Remote Commands 96 Retrieve a Fax 1 Memory Status List 2 Retrieve all faxes 97 If you hear one long beep, you can erase the fax message from the memory. Check the Receiving Status You can check whether your fax machine has received any FAX or VOICE messages. If yes, you will hear one long beep. If no, you will hear three short beeps. 2 VOICE Change Answer Mode 1 MSG CTR 2 FAX/TEL 3 FAX ONLY 90 Enter the number of a remote fax machine to receive a report or stored fax messages. (See page 9-11.
Retrieving Fax Messages 1 2 Dial your fax number. 3 4 As soon as you hear two short beeps, use the dial pad to press 9 6 2. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ). Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where you want your fax messages forwarded followed by # #. You can not use press #. 5 or # as dial numbers. However, if you want to store a pause, After you hear your fax machine beep, hang up and wait.
10 Making Copies Copy Operations To make a single copy that is not reduced, enlarged or sorted, you have to press only the Copy key. The default resolution for a single copy is Super Fine. Set the resolution to PHOTO for photographs. Using the Fax Machine as a Copier You can use the fax machine as a copy machine, making up to 99 copies at a time. The scannable area of your fax machine begins at approximately 1/6”-1/8” (3 mm - 4 mm) from the edge of the paper.
Multiple Copies You can make multiple copies using your fax machine, and you can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). The default resolution for multiple copies is Fine. 1 2 Place the original face down in the ADF. FAX:NO.& START COPY:PRESS COPY If you want copies “stacked,” press Copy. —OR— If you want copies “sorted” (collated), press Sort. 3 4 Enter the number (1–99) of copies you want. Press Copy.
11 Printing Reports Fax Settings and Activity Two reports require initial setup in the Menu table: Transmission Verification Report and Fax Activity Report Interval. For initial setup: Press Menu/Set, 7, 1. 1.TRANSMISSION —OR— Press Menu/Set, 7, 2. 2.ACT.INTERVAL Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax.
Using the Quick-Scan/Reports Key Note When you want to print a report, remove all paper from the ADF. Press Quick-Scan/Reports, press or to select the report you want, and then press Menu/Set. Seven reports are available: Note 1.HELP LIST Prints the Menu Table and programming instructions so you can see at-a-glance how to quickly program every menu selection. 2.AUTO DIAL Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order. 3.
12 Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform such activities in the off-peak hours, such as early morning or late evening. This equipment complies with Part 68 of FCC Rules.
International ENERGY STAR® Compliance Statement The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipments. As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Canadian ICES-003.
WARNING For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages.
15 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing to a Brother Authorized Service Center. A list of Brother Authorized Service Centers has been included for your convenience, or you may contact Brother Customer Service for your nearest Brother Authorized Service Center. (See Brother Numbers, page i.
and 13 Troubleshooting Routine Maintenance Troubleshooting If you can’t resolve a difficulty with your fax machine using the manual, see page i for Brother Numbers to call for assistance. The fax machine has a mechanical problem.
Error Messages You may occasionally encounter a difficulty with your machine or telephone line. If this happens, your machine often identifies the problem and displays an error message. The list below explains the most common error messages. You can correct most problems by yourself. If you need additional assistance, call the Brother fax-back system.
ERROR MESSAGE OUT OF MEMORY CAUSE/ACTION The memory capacity has been exceeded. Print the faxes stored in memory to delete them. Then try again. ERASE MESSAGE OUT OF MEMORY PRINT:PRESS COPY OUT OF MEMORY There is not enough memory available to perform your copy operation. Press Stop/Exit. Print the faxes stored in memory to delete them. Then try again. —OR—Press Stop/Exit to cancel the job. Then try again. (See Canceling a Scheduled Job, page 6-9.
Document Jams and Paper Jams Document Jam The documents were not inserted or fed properly, or were too long. 1 2 3 4 5 Open the front cover. Lift the two release levers to release the white roller. Pull the document toward the front of the machine. Lock the levers back in place. Close the front cover, and then press Stop/Exit. Front Cover Release Levers Paper Jam The paper is jammed in the paper tray. 1 Open the paper tray cover, and then remove the paper in the paper tray.
2 Press the OPEN button to open the top cover. Top Cover OPEN button Sharp Edge 3 Pull the jammed paper toward the back from the paper tray and remove it. If you can’t, pull the jammed paper toward the front and remove it. If you cannot see any jammed paper, take out the ribbon cassette and check underneath. Remove any jammed paper. Paper Tray 4 Close the top cover. Press both edges of the top cover and close it until it clicks. 5 6 Put the paper back in the paper tray.
Replacing the Print Cartridge WARNING Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration. OPEN button Sharp Edge 1 2 3 Push the OPEN button to open the top cover. Take out the used print cartridge. Remove the stopper from the printing cartridge. Recessed arrow White shaft Blue shaft Black Spool Stopper 4 Turn the black spool on the right clockwise to tighten the ribbon.
5 Install the printing cartridge by inserting the recessed cartridge into its four holders. first and placing the Recessed OPEN button Black Spool Holder 6 Press down on both sides of the cover to close it securely. If You Are Having Difficulty with Your Fax Machine If you think there is a problem with your fax machine, make a copy first. If the copy looks good, the problem is probably not your fax machine. Check the problems below and follow the troubleshooting tips.
Phone Line or Connections Fax Machine Does Not Answer When Called Make sure the fax machine is in the correct receiving mode for your setup (either FAX ONLY, FAX/TEL or MSG CTR). Check for a dial tone. If possible, call your fax machine to hear it answer. If there is still no answer, check the telephone line cord connection. (See Connecting the Machine, page 2-5 and Connect the telephone line.) Connect a standard telephone handset to the fax machine’s telephone jack.
Handling Incoming Calls Double-Ring in FAX/TEL Mode The fax machine knows the incoming call is not a fax so it is signaling you to answer the telephone call. Pick up the fax machine handset or answer from an extension phone, and then press your fax machine’s Telephone Answer Code (default setting is #51). (See For FAX/TEL Mode Only, page 5-6.) Transferring a Call to the Fax Machine If you have answered the fax machine handset, press Fax Start and hang up immediately.
Routine Maintenance Cleaning the Scanner The scanner may be dirty. Before cleaning, unplug the power cord for safety. Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint-free cloth. You’ll need to lift the two release levers to release the white roller; be sure to lock them in place when you’re through.
Cleaning the Print Head Before cleaning, unplug the power cord for safety. To clean the fax machine print head, wipe the metal and plastic part with a lint-free cloth that is dry or lightly moistened with isopropyl alcohol. WARNING Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration.
Packing and Shipping the Machine Whenever you transport the fax machine, use the packing materials that came with your fax machine. If you do not pack the fax machine correctly, you could void your warranty. 1 Note 2 Note 3 Unplug the fax machine from the AC power outlet. Do not unplug the fax machine after a print job until you hear the final click. Remove the paper wire extension, document support, paper support, telephone line cord, print cartridge and handset, and pack them.
Specifications Type Compatibility Coding System Modem Speed Original Input Width Scanning/Printing Width Automatic Document Feeder (ADF) Paper Tray Printer Type Gray Scale Display Polling Types Contrast Control Resolution Memory Capacity Transmission Speed One Touch Dial Speed Dial Groups Automatic Redial Speaker Type Auto Answer Communication Source Operating Environment Power Source Power Consumption Dimensions Weight Refill Ribon Rolls Starter Ribbon Roll Desktop Facsimile Transceiver ITU-T Group 3 Mod
Glossary Activity Report Lists information about the last 30 incoming and outgoing faxes. TX means Transmit. RX means Receive. ADF (automatic document feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. automatic fax transmission Sending a fax without picking up the handset or pressing Speaker phone.
Fine mode Resolution is 196 × 203 dpi. It is used for small print and graphs. gray scale The shades of gray available for copying and faxing photographs. Group number A combination of One Touch and/or Speed Dial numbers that are stored in a Group on a One Touch key for Broadcasting. Interrupt Temporarily puts a waiting job on hold while you perform another operation. Interval The preprogrammed time period between automatically printed Activity Reports.
Remote Activation allows you to transfer a fax call, answered at an extension phone, to the machine by pressing the Fax Receive Code. Resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and Photo. Speed Dial A preprogrammed number for easy dialing. You must press the Search/Speed Dial key, press #, and then the two digit code to start the dialing process. Standard resolution 98 × 203 dpi. It is used for regular size text and quickest transmission.
Index A Cover Page ..................................... 6-3, 6-5 Access codes (Dialing) ..........................7-5 Credit Card Numbers (Dialing) ............ 7-5 Accessories ...............................................ii Custom telephone features........... 2-8, 13-9 ACTIVITY Report..................... 11-1, 11-2 Customer Service .......................................i ADF(Automatic Document Feeder ) .....6-1 D Alternating Displays ..............................
G Gray Scale............................................. S-1 Groups (for Broadcasting) .....................7-3 H Handset Volume ............................ 4-4, 4-5 Help........................................................1-1 Hold ............................................... 1-2, 7-8 http//www.brother.com..............................i Outgoing Message Center (MSG CTR)........................................9-2 Overseas Mode ......................................6-6 P Paper Size ................
S V Safety Instructions ...............................12-3 Voice Mail ............................................ 1-4 Scanner (Cleaning) ............................13-10 Volume Amplify ................................... 4-5 Search.....................................................7-6 Sequential Polling Receive ....................5-7 W Setting Up for Polled Transmit..............5-7 WARNING ......................................... 12-3 Speaker Volume.....................................
Press 9 1 then to Repeat a message, press 1. Skip to next message, press 2. Stop playing the message, press 9. Listen to Voice Messages Remote Commands 1 Press Menu/Set, 8, 7. 2 Enter a three-digit number from 000 to 999. The cannot be changed. 3 Press Menu/Set. 4 Press Stop/Exit. 2 Changing Remote Retrieval Access Code Press 9 4 then to Play Message Center OGM, press 1 1. Play F/T OGM, press 1 2. Record new Message Center OGM, press 2 1, then speak after beep. Press 9 to stop.
Retrieve all faxes, press 2, then enter the number of remote fax machine followed by # #. After the beep, hang up and wait. Erase all fax messages, press 3. Check Receiving Status Press 9 7 then for Fax message, press 1. Voice message, press 2. 1 long beep — Received message 3 short beeps — No messages Change Answer Mode Press 9 8 then for Message Center, press 1. Fax/Telephone (F/T), press 2. Fax Only, press 3. 5 Exit Remote Retrieval Press 9 0.
EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA or CANADA only.
