OWNER’S MANUAL ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, ,,, FAX 2750 FAX 3750 ®
Year 2000 Compliant Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.
i Brother Numbers Fax-Back System Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.
ii Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.) USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.
iii Table of Contents 1 Introduction 2 Fax Machine Setup and Connections Using This Manual ...................................................................................................... 1 Finding Information .................................................................................................... 1 Test Sheet Procedures (For USA Only) .................................................................. 2 About Fax Machines ..............................................................
iv TA B L E O F C O N T E N T S 3 4 On-Screen Programming Initial Setup 5 Setup Receive User-Friendly Programming ................................................................................... 23 Function Mode .......................................................................................................... 23 Alternating Displays ................................................................................................. 24 Function Selection Table..................................
TA B L E O F C O N T E N T S 6 Setup Send 7 8 Viewing Caller ID List ....................................................................................... 45 Printing Caller ID List ........................................................................................ 46 Clearing a Caller ID Stored in Memory .................................................................... 46 Call Waiting Caller ID (For FAX 2750 Only) ..........................................................
vi TA B L E O F C O N T E N T S 9 Remote Fax Options 10 11 Printing Reports Making Copies 12 13 Optional Accessories (For FAX 2750 Only) Speed Dialing ............................................................................................................ 68 Dialing Access Codes and Credit Card Numbers ..................................................... 69 Hold .......................................................................................................................... 69 Pause ..
TA B L E O F C O N T E N T S 14 Error Messages ......................................................................................................... 90 Document Jam .......................................................................................................... 93 Printer Jam ................................................................................................................ 93 Paper is Jammed in the Multi-purpose Sheet Feeder .........................................
viii TA B L E O F C O N T E N T S 15 A Fax Specifications .................................................................................................... 131 Printer Specifications (Available with Software Option) ............................... 132 Electrical and Environment .................................................................................. 133 Parallel Interface Specifications (Available with Software Option) ............
TA B L E O F C O N T E N T S B Special Printing Features ....................................................................................... 155 C NetCentric Internet Fax ......................................................................................... 161 Windows® Printing .................................................................................................. 155 Bi-directional Parallel Interface ..............................................................................
x TA B L E O F C O N T E N T S D Managing Your Faxes in the Status Manager .......................................................... 175 Accessing the Status Manager .......................................................................... 176 Checking the Status of Sent Faxes (Outbox) .................................................... 176 Viewing Faxes You Received (Inbox) ............................................................... 176 Managing Faxes from Your Account Page ......................
1 1 CHAPTER ONE Introduction Using This Manual Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual. Additionally, your fax machine has a Help Key. Press of basic operational steps and functions.
2 CHAPTER ONE Test Sheet Procedures (For USA Only) See Setting Station ID p. 28 After programming your Station ID, please fill out the TEST SHEET included with your fax machine and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your fax machine is properly installed. When this document is received a confirmation sheet will be sent back to your machine. To get a response, be sure to set up your Station ID.
INTRODUCTION When your fax machine answers in FAX/TEL mode, it listens for CNG tones and then responds with receiving tones. The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed.
4 CHAPTER ONE FAX 2750 and FAX 3750 Control Panel Overview 3 4 1 5 6 Function Set 2 8 Clear Tel-index A BC DE F 1 2 3 Hold GH I JKL MNO 4 5 6 05 Redial / Pause PQRS TUV W X YZ 17 7 8 9 09 21 Hook 26 25 24 High Low 0 22 11 12 13 9 10 Fine FAX Photo TAD S.
INTRODUCTION FAX 2750 and FAX 3750 Control Panel Keys 1 Liquid Crystal Display (LCD) 11 Help/Broadcast LCD displays messages to help you set and operate your fax machine. 2 Toner Empty LED The toner indicator flashes on and off when the toner is low, so you’ll know to order a toner cartridge. You will be able to print until the indicator stays on. 3 Function Lets you access the function and programming mode. 4 (Left Arrow) Moves the LCD cursor to the left.
6 CHAPTER ONE
2 C H A P T E R T W O Fax Machine Setup and Connections Caution 1 Never install telephone wiring during a lightning storm. 2 We recommend that this product be used with a surge protection device to 3 4 5 6 7 8 protect the product against lightning storms. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.
8 CHAPTER TWO Packing List Make sure you have the following items: Wire Extensions (Both Wire Extensions are the same size.
FAX MACHINE SETUP AND CONNECTIONS Choosing a Location Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the fax machine near a telephone jack and a standard, grounded power outlet. Make sure nothing blocks the flow of air from the fan on the right side of the machine. Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators.
10 CHAPTER TWO Assembly Installing the Drum Unit Assembly (with Toner Cartridge) 1 Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times. To prevent damage to the drum, do not expose it to light for longer than a few minutes. Do NOT remove the clear plastic starter sheet – this will be ejected while the fax machine is warming up.
FAX MACHINE SETUP AND CONNECTIONS 2 Open the top cover of the fax machine. 3 Holding the drum unit by its handles, insert it into the fax machine. 4 Close the top cover.
12 CHAPTER TWO Setting Up the Fax Machine Follow the instructions below to connect the handset, power cord, and telephone line. . EXT E LIN 1 Connect the Handset. Connect the curled handset cord to the bottom of the handset and the left side of the fax machine. 2 Connect the power cord. When you connect the power, the screen displays 01/01 1999 00:00. WARNING ■ This fax machine must be grounded using a three-prong plug.
FAX MACHINE SETUP AND CONNECTIONS 3 Connect the telephone line. Connect one end of the telephone line cord to the jack labeled LINE on the left side of the fax machine. Connect the other end to a modular wall jack. 4 Attach the wire extensions to the multi-purpose sheet feeder and to the document guide base. 5 Attach the document and paper trays to the fax machine and pull out their extensions.
14 CHAPTER TWO Loading Paper 1 Open the multi-purpose sheet feeder cover. 2 Fan the paper well. Load the paper, making sure that the print side is toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper, or up to 10 envelopes. 3 Adjust the guides to fit the paper, to help prevent paper jams. Press and Slide.
FAX MACHINE SETUP AND CONNECTIONS Attaching Dust Cover ■ It is essential to keep the dust cover on your fax machine to prevent the dust from entering the print head and causing damage. ■ Using the dust cover on your fax machine will prolong the life of the drum unit. 1 Attach the dust cover to the now open multi-purpose sheet feeder cover, pressing the dust cover sides around the feeder until they snap into place. 2 Close the multi-purpose sheet feeder cover.
16 CHAPTER TWO Manual Feed Slot The multi-purpose sheet feeder also has a manual feed slot on its cover. You can load paper or envelopes one at a time into this slot. You do not have to remove paper from the multi-purpose sheet feeder. When you use labels or transparencies, be sure to use this slot. Loading One Sheet of Paper You do not have to choose manual feed in the Setup dialog box of your printer driver.
FAX MACHINE SETUP AND CONNECTIONS Paper Capacity in Feeder (Available with Software Option) Multi-purpose Sheet Feeder: Output Tray: Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of 20 lb. (75 g/m2) or 50 sheets of 42 lb. (158 g/m2) Letter/A4 paper, or 10 envelopes Approx. 100 sheets of 20 lb. (75 g/m2) Letter/A4 paper Cut Sheet Envelope Basis Weight 16 to 42 lb. (60 to 158 g/m2) 20 to 24 lb. (75 to 90 g/m2) single thickness Caliper ±0.03 to ±0.08 in. (0.08 to 0.2 mm) 0.
18 CHAPTER TWO Connections The external TAD must be plugged into the left side of the fax machine, into the jack labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall jack. . EXT NO ! E LIN TAD TAD YES ! 1 Plug the telephone line cord from the wall jack into the left side of the 2 3 4 5 6 fax machine, in the jack labeled LINE. Plug the telephone line cord from your TAD into the left side of the fax machine, in the jack labeled EXT.
FAX MACHINE SETUP AND CONNECTIONS Connecting an External Telephone Your fax machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your fax machine. Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the fax machine. Whenever this phone (or TAD) is in use, the screen displays EXT.
20 CHAPTER TWO Converting Telephone Wall Outlets There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
FAX MACHINE SETUP AND CONNECTIONS 4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the fax machine. Triplex Adapter Two-Line External TAD Two-Line Phone Fax Machine You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the fax machine’s wall outlet.
22 CHAPTER TWO If you are installing the fax machine to work with a PBX: 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. 2 If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.
3 C H A P T E R 23 T H R E E On-Screen Programming User-Friendly Programming See Using This Manual p. 1 We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your fax machine has to offer. Since your fax programming is done on the LCD, we created step-by-step onscreen prompts to help you program your fax machine.
24 CHAPTER THREE Alternating Displays When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place a document in the feeder, that you can dial a number and send a fax, or you can make a copy. FAX: NO.
ON-SCREEN PROGRAMMING 2. SETUP RECEIVE (continued) Function Description Factory Set More Info 4. REMOTE CODE ON ( 51, #51) p. 39 AUTO LETTER p. 36 p. 37 — OFF OFF ON p. 37 pp. 40–41 p. 38 p. 42 Enter code to activate or deactivate machine from a remote location. 5. REDUCTION Reduces size of image. 6. PAPER Selects size of paper for fax receiving. 7. PRINT DENSITY Make prints darker or lighter. 8. POLLING RX Turns Polling Receive ON or OFF. 9. TONER SAVE Increases life of toner cartridge. 0.
26 CHAPTER THREE 6. SET AUTO DIAL Function Description 1. ONE-TOUCH DIAL 2. SPEED-DIAL 3. SETUP GROUPS Factory Set More Info Dial numbers stored in memory — by pressing only one key. Dial numbers stored in memory — by pressing only three keys. Set up a Group number for — broadcasting. pp. 63–64 pp. 64–65 pp. 65–66 7. PRINT REPORTS Function Description Factory Set More Info 1. XMIT REPORT 2. ACT.REPORT 3. ALL DIAL 4. TEL. INDEX 5. USER SETTINGS 6.
4 C H A P T E R F O U R Initial Setup Getting Started Setting Dialing Mode (Tone/Pulse) Your fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1 Press Function , 1 , 1 . The screen prompts you to select TONE or PULSE. DIALING:TONE? DIALING:PULSE? 2 Press 3 Press 4 Press or to select dialing mode. Set when the screen displays the dialing mode you want. Stop to exit.
28 CHAPTER FOUR 2 Enter the last two digits of the year. The screen displays your entry. 3 Press Set . The screen prompts you to enter the month. ENTER MONTH:XX 4 Enter two digits for the month (for example, enter 09 for September, or 10 for October). The screen displays your entry. 5 Press Set . The screen prompts you to enter the day. ENTER DAY:XX 6 Enter two digits for the day (for example, 06). The screen displays your entry. 7 Press Set . The screen prompts you to set the time.
INITIAL SETUP 4 Enter your telephone number (up to 20 digits). If your telephone number and fax number are the same, enter the same number again. The screen displays your entry. 5 Press Set . The screen prompts you to enter your name or your company name. NAME: 6 Use the dial pad to enter your name (up to 20 characters). (You can use the chart below to help you enter letters.) 7 Press Set to confirm. 8 Press Stop . The screen returns to the date and time.
30 CHAPTER FOUR Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear ; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. Also, you can back up and type over incorrect letters. Repeating letters If you need to enter a character assigned to the same key as the previous character, press to move the cursor to the right.
INITIAL SETUP Setting Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the fax machine beeps every time you press a key or make an error, and at the end of fax sending or receiving. 1 Press Function , 1 , 4 . 2 Press or to select your setting. 3 When the screen displays the setting you want, press Set . 4 Press Stop to exit. Setting the Handset Volume You can adjust the handset volume any time you are talking on the telephone.
32 CHAPTER FOUR Memory Storage In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL, and REMOTE FAX OPT functions plus the COVERPG SETUP and COVERPG MSG (from SETUP SEND) functions are stored permanently. You may have to reset the date and time. Sleep Mode Setting the Sleep mode reduces power consumption while the fax machine is idle. You can choose how long the fax machine is idle (from 00 to 99 minutes) before it drops into sleep mode.
5 33 CHAPTER FIVE Setup Receive Basic Receiving Operations Select Answer Mode There are four different answer modes for your fax machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use. NOTE: The lighted indicators mean Mode Light 1. MANUAL FAX (manual receive) TAD FAX/TEL 2. FAX FAX (automatic receive) TAD FAX/TEL 3.
34 CHAPTER FIVE Light Mode 4. TAD FAX (External Telephone Answering Device) TAD FAX/TEL How it works When to use it The external TAD automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed. Use this mode if you have an answering machine on your phone line. Setting Ring Delay See Easy Receive p. 35 and Operation from Extension Telephone p. 38 and For FAX/TEL Mode Only p.
SETUP RECEIVE You can let the fax machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the fax machine prints the fax. If it’s a voice call, the fax machine signals you with a double ring for the length of time you selected in F/T Ring Time. Even if the caller hangs up during the double ringing, the fax machine continues for the set time. Easy Receive See Operation from Extension Telephone p.
36 CHAPTER FIVE Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your fax machine. If you choose AUTO, your fax machine chooses the level of reduction for you. 1 Press Function , 2 , 5 . The screen displays 5.REDUCTION 2 Press or to select the reduction ratio you want—AUTO, 93%, 87% or 75%. Choose 100% if you don't want a reduction. 3 Press Set when the screen displays your selection.
SETUP RECEIVE Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the fax machine, you will need to change the setting for paper size, so your fax machine will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your fax machine. 1 Press Function , 2 , 6 . The screen displays 6.PAPER 2 Press or to select LETTER, LEGAL or A4.
38 CHAPTER FIVE Toner Save You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF. 1 Press Function , 2 , 9 . 2 Press or to turn ON (or OFF). 3 Press Set . 4 Press Stop to exit. Advanced Receiving Operations Operation from Extension Telephone (For FAX 2750 Only) or External Telephone See Setting F/T Ring Time p. 34 See Easy Receive p. 35 If you answer a fax call on an extension phone or on an external phone in the EXT.
SETUP RECEIVE For FAX/TEL Mode Only When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to pick up a voice call. If you’re at the fax machine, you can lift the handset to answer. If you’re at an extension phone, you’ll need to lift the handset during the 5 1 between the double rings. If no one is F/T Ring Time and press on the line, or if someone wants to send you a fax, send the call back to the 5 1 .
40 CHAPTER FIVE Polling Polling is the process of retrieving faxes from another fax machine. You can use your fax machine to “poll” other machines, or you can have someone poll your machine. All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the polling function.
SETUP RECEIVE See Canceling a Scheduled Job p. 42 Setting Up Sequential Polling Receive Your fax machine can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. 1 Press Function , , 8 . The screen displays 2 POLLING RX:OFF? SELECT <- -> & SET 2 Press or to select Polling ON. POLLING RX:ON? 3 Press Set . The screen prompts you to enter the fax numbers to be polled. ENTER FAX NO.
42 CHAPTER FIVE Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. If the fax machine is idle, 1 Press Function , 4 . Any waiting jobs will appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING. 4.REMAINING JOBS 2 If you have more than two jobs waiting, use or to select the job you want to cancel. Press Set when the screen displays your selection. —OR— If you have only one job waiting, go to Step 3.
SETUP RECEIVE Distinctive Ringing This fax machine feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your fax machine.
44 CHAPTER FIVE Registering Your Distinctive Ringing Pattern 1 Disconnect the fax machine from any TAD or telephone company Voice Mail. 2 Set the fax machine to MANUAL mode. 3 Press Function , 0 , 1 . The screen displays the current setting of this feature. 4 Press or to select the SET mode. 5 Press Set when the screen displays DISTINCTIVE: SET?. 6 Press or to select the prestored ring pattern you want to assign. (You will hear each pattern as you scroll through the four patterns.
SETUP RECEIVE Caller ID The Caller ID feature of this fax machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings. See Printing Caller ID List p. 46 After a few rings, the screen displays the telephone number of your caller (or name, if available).
46 CHAPTER FIVE Printing Caller ID List 1 Press Function , 0 , 2 . 2 Press or to select PRINT REPORT. 3 Press Set . 4 Press Start . Clearing a Caller ID Stored in Memory For effective use of the memory, it is recommended that you clear the Caller IDs stored in memory by pressing Clear when the display shows the number or name. Call Waiting Caller ID (For FAX 2750 Only) The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies.
6 C H A P T E R S I X Setup Send Before You Begin ■ Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Your fax machine can scan an image only 8.2 inches wide, regardless of how wide the paper is. ■ Make sure you insert documents face down, top edge first. ■ Adjust the paper guides to fit the width of your document. Paper Guides ■ The FAX 2750’s automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the fax machine.
48 CHAPTER SIX Fan the paper, then stagger the pages in the document feeder as shown below: Stagger the pages See Resolution p. 55 Press Resolution (before you send the fax) to select the resolution for the document you’re sending. ■ DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric. ■ Make sure documents written in ink are completely dry. ■ Manual Transmission See One-Touch Dialing p.
SETUP SEND Manual and Automatic Fax Redial If you’re sending a fax manually and the line is busy, after you disconnect the call press Redial/Pause to retry the number. If you’re sending a fax automatically and the line is busy, the fax machine will automatically redial up to three times at 5 minute intervals. Dual Access You can scan up to 50 documents into the fax memory, even while the fax machine is receiving or sending another fax (from memory).
50 CHAPTER SIX 3 Press Set . 4 To change the default setting, press or to select ON (or OFF) and go to Step 7—OR—For the next fax transmission only, press or to select NEXT FAX ONLY. REALTIME TX:ON? 5 Press Set . 6 For the next fax only, press 7 Press Set . or to select ON (or OFF). ACCEPTED OTHER SETTINGS? 1.YES 2.NO 8 Press if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 9.
SETUP SEND Canceling Jobs in Memory You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive, Polling Transmit or faxes in memory waiting to be sent. If the fax machine is idle, 1 Press Function , 4 . Any waiting jobs appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING. 4.REMAINING JOBS 2 If you have more than two jobs waiting, use or to select the job you want to cancel. Press Set when the screen displays your selection.
52 CHAPTER SIX You can select a comment to include on your cover page. 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 29 to help enter characters. Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send.
SETUP SEND 8 Enter two digits to indicate the number of pages you are sending. (Enter to leave the number of pages blank.) If you make a mistake, press to back up and reenter the number of pages. 9 Press Set . The screen displays 0 0 ACCEPTED OTHER SETTINGS? 1.YES 2.NO 10 Press if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 11. 11 Enter the fax number you’re calling. 12 Press Start .
54 CHAPTER SIX 5 Press Set when the screen displays your selection. The screen displays ACCEPTED OTHER SETTINGS? 1.YES 2.NO 6 Press if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished choosing settings. 1 Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1 Press Function , 3 , 1 . 2 Press or to select PRINT SAMPLE?.
SETUP SEND 5 Press Set . The screen displays ACCEPTED OTHER SETTINGS? 1.YES 2.NO 6 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 to exit. Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document. 1 Insert the document, face down, in the feeder. 2 Press Function , 3 , 3 . 3 Press or to select AUTO, S.LIGHT or S.DARK.
56 CHAPTER SIX Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself off. 1 Insert document. 2 Press Function , 3 , 5 . The screen displays 5.OVERSEAS MODE 3 Press or to select ON (or OFF). 4 Press Set when the screen displays your selection. The screen displays ACCEPTED OTHER SETTINGS? 1.YES 2.NO 5 Press if you want to select additional settings.
SETUP SEND Call Reservation You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your fax machine will ring. Lift the handset to speak. If you set Call Reservation and Call Back message to ON, your fax machine leaves a message if the other party does not answer. 1 Insert the document in the feeder.
58 CHAPTER SIX Print Sample Call Back Message 1 2 3 4 Press Press Press Press Function , 3 or Set . Start . , 6 . to select PRINT SAMPLE?. Delayed Fax See Delayed Timer p. 32 After you have preset the time of day for delayed faxes (in Delayed Timer), you can use this function up to 50 times each day to set up delayed faxes. 1 Insert the document in the feeder. 2 Press Function , 3 , 7 . 3 Press Set . The screen displays 1.DOC 2.MEMORY See Interrupting Delayed Fax and Polling Transmit Jobs p.
SETUP SEND Broadcasting See Setting Up Groups for Broadcasting p. 65 Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Help/Broadcast key, you can include up to 24 One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 174 locations if you did not use up any locations for Groups, access codes or credit card numbers).
60 CHAPTER SIX 6 Enter the next fax number. Example: Manual dialing, using the dial pad. 7 Press Start . Your fax machine will read the document into memory and then start sending faxes to all the numbers you entered. Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print.
SETUP SEND See Interrupting Delayed Fax and Polling Transmit Jobs p. 62 Setting Up Polling Transmit Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it. 1 Place the document to be retrieved in the feeder. 2 Press Function , 3 , 8 . The screen displays POLLED TX:OFF? SELECT <- -> & SET 3 Press 4 Press or to choose ON. Set . The screen displays 1.DOC 2.
62 CHAPTER SIX Interrupting Delayed Fax and Polling Transmit Jobs You can send a fax or make a copy now, even if you have the fax machine set to send a fax later or to be polled. However, you cannot use automatic redial or the Function mode. 1 Press Function , 5 . 2 Wait 2 seconds, then remove the documents that are waiting in the feeder. INSERT DOCUMENT 3 4 5 6 Place the “new” document you want to send now in the feeder. Enter the new fax number for the documents you want to send now. Press Start .
7 CHAPTER SEVEN Setup Auto Dial Numbers Storing Numbers for Easy Dialing You can set up your fax machine to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers See One Touch Dialing p. 68 See ALL DIAL Report p. 79 See Changing One Touch and Speed Dial Numbers p. 65 You can store 24 fax/phone numbers that you can dial by pressing one key. To access numbers 13 to 24, hold down the Shift key.
64 CHAPTER SEVEN 5 Use the dial pad to enter the name (up to 15 characters). You can use the chart on page 29 to help you enter letters—OR—Go to Step 6 to store the number without a name. 6 Press Set . The screen prompts you to select the type of number this is. Use or to select the type you want. FAX A fax only number TEL A telephone (voice) number FAX/TEL Both a fax and telephone (voice) number 7 Press Set . 8 Return to Step 2 to store another One-Touch number—OR—Press Stop to exit.
SETUP AUTO DIAL NUMBERS 6 Use the dial pad to enter the name (up to 15 characters). You can use the 7 8 9 10 chart on page 29 to help you enter letters—OR—Press Set and go to Step 8 to store the number without a name. Press Set . The screen prompts you to select the type of number this is. Use or to select the type you want. FAX A fax number TEL A telephone (voice) number FAX/TEL Both a fax and telephone number Press Set . Return to Step 2 to store another Speed Dial number—OR—Press Stop to exit.
66 CHAPTER SEVEN You can include up to 23 One Touch locations, and up to 100 speed Dial locations. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer. 1 Press See Storing One Touch Dial Numbers p. 63 and Storing Speed Dial Numbers p. 64 and Broadcasting p. 59 Function , 6 , The screen displays 3 . SELECT ONE-TOUCH 2 Select a One Touch key where you wish to store the Group number.
8 CHAPTER EIGHT Telephone Operations Dialing Options You can use your fax machine to make voice telephone calls by dialing manually, or by using Tel-index, One Touch or Speed Dial memory. Manual Dialing Manual dialing is simply pressing all of the digits of the phone number. 1 Pick up the handset—OR—Press Hook . 2 When you hear a dial tone, dial the call using the dial pad. 3 If you pressed Hook to dial the call, pick up the handset when the other party answers.
68 CHAPTER EIGHT One Touch Dialing See Storing One Touch Dial Numbers p. 63 See Storing Speed Dial Numbers p. 64 1 Pick up the handset—OR—Press Hook . 2 When you hear a dial tone, press the One Touch key of the location you want to call. 3 If you pressed to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.) 4 To hang up, replace the handset.
T E L E P H O N E O P E R AT I O N S Dialing Access Codes and Credit Card Numbers See Storing One Touch Dial Numbers p. 63 Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination.
70 CHAPTER EIGHT Tone/Pulse If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals. 1 Lift the handset. 2 Press . Digits dialed after this send tone signals. 3 When you hang up, the fax machine returns to pulse dialing service. Searching Telephone Index See Storing One Touch Dial Numbers p. 63 and Storing Speed Dial Numbers p.
9 C H A P T E R N I N E Remote Fax Options Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when “Fax Storage” is set to OFF. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your fax machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message. 1 Press Function , 8 , 1 . 2 Press or until the screen displays FAX FORWARD? 3 Press Set .
72 CHAPTER NINE Programming Paging Number When Paging is selected, your fax machine dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory. 1 Press Function , 8 , 1 . 2 Press or until the screen displays PAGING? 3 Press Set . The screen prompts you to enter your pager number. PAG#: ENTER & SET 4 Enter your pager phone number (up to 20 digits) followed by .
REMOTE FAX OPTION S Setting Fax Storage See Remote Retrieval p. 74 If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. 1 Press Function , 8 , 2 . The screen prompts you to choose a fax setting. FAX STORAGE:OFF? SELECT & SET 2 Press 3 Press 4 Press or to select ON (or OFF). Set when the screen displays your selection. Stop to exit.
74 CHAPTER NINE Remote Retrieval You can call your fax machine from any fax machine using touch tone and use a Remote Access Code and other button presses to retrieve fax messages. Keep the included Remote Control Access Card in your wallet as an aid. See Changing Remote Access Code p. 73 Using Remote Access Code 1 Dial your fax number from a fax machine using touch tone. 2 When your fax machine answers and beeps, immediately enter your 3 4 5 6 Remote Access Code (1 5 9 ).
REMOTE FAX OPTION S Remote Commands Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Remote Control Commands 95 Changing Fax Forwarding /Paging setting 1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No.
76 CHAPTER NINE Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote Access Code (1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1 . 4 Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where you want the Memory Status List forwarded, and then . press You cannot use pause, press .
REMOTE FAX OPTION S Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your fax number. 2 When you hear the beep, immediately enter your Remote Access Code (1 5 9 ). 3 When you hear two short beeps, enter 9 5 4 . 4 Enter the new number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press . You cannot use pause, press . and as dial numbers.
78 CHAPTER NINE
10 CHAPTER TEN Printing Reports Fax Settings and Activity You can print the following lists and reports: 1.XMIT REPORT Choose if you would like a Transmission Verification Report printed after every fax you send. 2.ACT.REPORT Activity Report lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive. 3.ALL DIAL Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order. 4.TEL.INDEX ALL DIAL list (above), alphabetically. 5.
80 CHAPTER TEN To Print a Report 1 Press Function , 7 . 2 Enter the number (see p. 79) of the report you want to print. For example, press 4 to print the TEL.INDEX. 3 Press Start . 4 Press Stop to exit. Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This report lists the time and date of transmission, and whether the transmission was successful. When the feature is OFF, the report is printed automatically only if there’s an error during transmission.
11 81 CHAPTER ELEVEN Making Copies Using the Fax Machine as a Copier You can use your fax machine as a copy machine, making up to 99 copies at a time. The fax machine can stack the copies or collate (sort) them. Enlarge Reduce Sort Photo Copy The scannable area of your fax machine begins at approximately one-eighth inch (4 mm) from the edge of the paper.
82 CHAPTER ELEVEN Making a Single Copy The default resolution for a single copy is AUTO, which you can use for documents containing both text and photographs. You can also select S. Fine and Photo, as needed. 1 Insert the document face down in the feeder. 2 Press Copy , then wait five seconds—OR—Press Copy again. Do NOT pull on the paper while copying is in progress. Making Multiple Copies There are two ways to make multiple copies on your fax machine.
MAKING COPIES Reducing and Enlarging Copies 1 Insert pages to be copied face-down in the feeder. 2 Press Enlarge or Reduce . 3 Press or to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%, 87%, 75%, or 50%. 4 Press Copy when the screen displays your selection. 5 Use the dial pad to enter the number of copies you want (up to 99). 6 Wait five seconds—OR—Press Copy again. Copying a Photograph You can copy a photograph by pressing Photo without pressing Resolution .
84 CHAPTER ELEVEN
12 C H A P T E R 85 T W E L V E Optional Accessories (For FAX 2750 Only) Memory Board The memory board is installed on the main controller board inside the fax machine. When you add the optional memory board, it increases the performance modes for both fax and printer operations. Optional Memory for the Printer & Fax Operations The FAX 2750 has 2 MB of memory and can recognize 1 MB (ME1000) or 2 MB (ME2000) of Optional Memory. Be careful to purchase the appropriate memory board for your needs.
86 C H A P T E R T W E LV E Installing the Optional Memory Board 1 Unplug the power cord from the AC outlet and disconnect the interface cable. WARNING Unplug the power cord before installing (or removing) the memory board. 2 Press down on the top of the rear cover to release the hook, and pull the rear cover out. WARNING Do not touch the surface of the main controller board.
O P T I O NA L AC C E S S O R I E S ( F O R FA X 2 7 5 0 O N LY ) 3 To install the memory board onto the main controller board, use the attached spacer and plug it into the connectors on the left of the main controller board. Memory Board Connector Spacer Connector Main Controller Board WARNING ■ Hold the edge of the memory board. Do not touch the surface of the board. ■ Make sure the memory board is securely seated in the main controller board. 4 Reinstall the rear cover.
88 C H A P T E R T W E LV E
13 C H A P T E R T H I R T E E N Troubleshooting and Maintenance Troubleshooting Fax-Back System Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.
90 CHAPTER THIRTEEN Error Messages You may occasionally encounter a difficulty with your fax machine or telephone line. If this happens, your fax machine often identifies the problem and displays an error message. The list below explains the most common error messages. You can correct most problems yourself.
TROUBLESHOOTING AND MAINTENANCE ERROR MESSAGE CAUSE ACTION COVER OPEN The top cover or multi-purpose sheet feeder cover was not completely closed. DISCONNECTED The other party or other party’s Try to fax or receive again or fax machine terminated the call. call the other party to see what happened. DOCUMENT JAM Documents were not inserted or Do not pull paper out until you fed properly or document was see page 93. too long. DOWNLOAD FULL The download buffer is full.
92 CHAPTER THIRTEEN ERROR MESSAGE CAUSE ACTION NO RESPONSE/BUSY The number you called does not Check the number and try again. answer or is busy. Or, you may have reached a number that is not connected to a fax machine. NOT REGISTERED You tried to access a One Touch Set up the One Touch or Speed or Speed Dial number that is not Dial number. See pages 63–65. programmed. PRINT OVERRUN The available RAM has been (May occur when the fax exceeded. machine is used as a printer.
TROUBLESHOOTING AND MAINTENANCE Document Jam The documents were not inserted or fed properly, or were too long. 1 Open the control panel. 2 Carefully, pull the document toward the front of the fax machine. 3 Close the control panel. 4 Press Stop . NO OK Printer Jam Before you can clear a paper jam error, you must find out where the paper is stuck. Review the following three types of printer jams and follow the instructions.
94 CHAPTER THIRTEEN Paper is Jammed in the Multi-purpose Sheet Feeder 1 Open the multi-purpose sheet feeder to pull the jammed paper upward out of the feeder. 2 Close the multi-purpose sheet feeder. 3 Open the top cover and check that a torn piece of paper does not remain inside the fax machine. Multi-purpose Sheet Feeder Paper is Jammed near the Drum Unit or in the Fuser Unit 1 Open the top cover. 2 Remove the drum unit. 3 Gently pull out the jammed paper. 4 Reinstall the drum unit.
TROUBLESHOOTING AND MAINTENANCE If You Are Having Difficulty with Your Fax Machine If you think there is a problem with your fax machine, make a copy first. If the copy looks good, the problem is probably not your fax machine. Check the table below and follow the troubleshooting tips. DIFFICULTY Printing and Receiving Faxes SUGGESTIONS Condensed print and horizontal streaks; top and bottom of sentences are cut off.
96 CHAPTER THIRTEEN Sending Faxes DIFFICULTY SUGGESTIONS Transmitting quality is poor. Try changing your resolution to FINE or SUPERFINE (see “Resolution” p. 55). Make a copy to verify the fax machine’s scanner operation. Transmission verification report There is probably temporary noise or static on the phone line. Try prints “Results:NG”. sending the fax again. If the problem continues, call the Telephone Company to check your phone line.
TROUBLESHOOTING AND MAINTENANCE DIFFICULTY General Printing Difficulties SUGGESTIONS The fax machine does not print. Check the following: • The fax machine is plugged in. • The toner cartridge and drum unit are installed properly. • The interface cable is securely connected between the fax machine and computer. • Check to see if LCD is showing an error message. (See pages 90–92.) The fax machine prints unexpectedely or it prints garbage. Reset the fax machine.
98 CHAPTER THIRTEEN ® Windows Setup Printing Difficulties Paper Handling Difficulties DIFFICULTY SUGGESTIONS I cannot print from my application software. Make sure the Windows® printer driver is installed and you select it in your application software. Sometimes I get the error message PRINT OVERRUN when printing certain documents from Windows.® If you are using the supplied Windows® driver, turn the error recover operation on in the Setup dialog box and try again.
TROUBLESHOOTING AND MAINTENANCE DIFFICULTY SUGGESTIONS Copy Quality Difficulties Vertical streaks appear in copies. Sometimes you may see vertical streaks on your copies. Either the scanner or the primary corona wire for printing is dirty. Clean them both. (See pages 109 and 111.) Print Quality Difficulties (Print Operations are Available with Software Option) Printouts are too dark or too light. Adjust the print conditions by setting the Print Density light function.
100 CHAPTER THIRTEEN DIFFICULTY SUGGESTIONS Printed pages are marked at regular intervals. Markings may disappear by themselves. Try copying multiple pages to clear this problem. Markings may occur if the fax machine has not been used for a long time. A possible cause is that the surface of the drum is scratched. You must then replace the drum unit with a new one. If the markings do not disappear, it may be that the drum was marked or damaged by excessive exposure to light.
TROUBLESHOOTING AND MAINTENANCE Difficulties Setting Up The Optional Software Problem Using the HP Pavilion PC and the “HP DEMO” Screen Saver If you select the “HP Demo” screen saver on your HP Pavilion PC after you have installed the optional Multi-Function Link Pro software, the System.ini file is overwritten and you cannot use the Brother fax machine to print, scan, or for Remote Setup. If you have used the HP Demo screen saver already, you must edit the System.ini file as follows: [boot] ;comm.
102 CHAPTER THIRTEEN Fax Machine Connect Failure or Bi-Directional Communication Error Recently, some printers have included a function to show the printer status on the PC display. Such printers use the bi-directional communication parallel port between the printer and the PC. Our Brother printer driver also has a bi-directional parallel port function. Since Windows® 3.
TROUBLESHOOTING AND MAINTENANCE HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP: If Microsoft Windows® Printing System is used for the above models, you must modify the “win.ini” file in the Windows® directory to turn the printer's bi-directional function off. We recommend that you do a back-up before you modify the WIN.INI or SYSTEM.INI files, just in case. Open the “win.ini” file using the “Notepad” application. Look for the following statement in the [spooler] section. [spooler] QP.
104 CHAPTER THIRTEEN HP LaserJet 4 Plus: Please uninstall the Main Status windows by double clicking the Un-install Status windows in HP LaserJet group. NEC SuperScript 610/660: Please remove the NEC SuperScript driver by running the NECDELET.EXE file in Disk 1 included with NEC printers. EPSON ActionLaser 1100 / 1400: Please remove the EPSON Action Laser 1100/1400 driver by running the EPDELETE.EXE file in the Windows® Printer Driver for these models. Lexmark WinWriter 200: You have to modify the “win.
TROUBLESHOOTING AND MAINTENANCE Then, open the “system.ini” file using the “Notepad” application. Look for the following statement in the [386Enh] section: [386Enh] device=wpscomd.386 device=wpsljvpd.386 : : WPSLPT1=1 Then disable the function by adding a semicolon at the beginning of above sentences as follows: [386Enh] ;device=wpscomd.386 ;device=wpsljvpd.386 : : ;WPSLPT1=1 You must restart Windows® to make these modifications effective.
106 CHAPTER THIRTEEN Packing and Shipping the Fax Machine Whenever you transport the fax machine, use the packing materials that came with your machine. Also, follow the steps below to pack the fax machine or it may be damaged, which will void the fax machine’s warranty. 1 Remove the line cord and unplug the fax machine from the AC outlet. 2 Open the top cover. 3 Hold the drum unit assembly by its handles and remove it. WARNING Remove the drum unit and toner cartridge assembly.
TROUBLESHOOTING AND MAINTENANCE 4 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely. Plastic Bag Drum Unit Toner Cartridge 5 Close the top cover. Remove the wire extension, document tray, dust cover, paper tray and handset and pack them. 6 Wrap the fax machine in the plastic bag and place it in the original carton with the original packing material.
108 CHAPTER THIRTEEN 7 Place documents (manual and printed material) and the drum unit and toner cartridge assembly into the original carton as shown below: 8 Close the carton and tape it shut.
TROUBLESHOOTING AND MAINTENANCE Regular Maintenance You can keep your fax machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the fax machine and do not use water. Cleaning the Document Scanner 1 Unplug the telephone line and then the power cord. When you reconnect these lines later, make sure to connect the power cord first, then the telephone line.
110 CHAPTER THIRTEEN Cleaning the Printer WARNING ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. ■ Do not use isopropyl alcohol to clean the scanner window or the toner sensor. ■ Do not touch the scanner window with your finger. ■ Handle the drum unit carefully as it contains toner. If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water. 1 Open the top cover. 2 Remove the drum unit assembly.
TROUBLESHOOTING AND MAINTENANCE 3 Wipe the electric terminals with isopropyl alcohol on a cotton swab. 4 Wipe the gears with a clean dry cloth. 5 Gently wipe the scanner window and the toner sensor with a clean soft dry cloth. Do NOT use isoproply alcohol to clean the scanner window or the toner sensor. Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. 1 Carefully turn the drum unit upside down.
112 CHAPTER THIRTEEN Replacing the Toner Cartridge The fax machine can print approximately 2,200 pages with one toner cartridge. When the toner cartridge is running low, the display shows TONER LOW. The fax machine is supplied with a starter toner cartridge that must be replaced after 1,000 pages. Actual page count will vary depending on your average document type (i.e. standard letter, detailed graphics). It is a good idea to keep a new toner cartridge ready for use when you see the TONER LOW warning.
TROUBLESHOOTING AND MAINTENANCE How to Replace the Toner Cartridge WARNING Just after you have used the fax machine, some internal parts of the fax machine will be extremely HOT! So, never touch the shaded parts shown in the illustration. HOT! Inside the Fax Machine 1 Open the top cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by its handles and gently lift the drum forward toward you.
114 CHAPTER THIRTEEN 2 Gently turn the lever on the toner cartridge forward until it stops. The toner cartridge cannot be removed unless the shutter is completely closed, by turning the lever fully to the front. Toner Cartridge Drum Unit 3 Remove the old toner cartridge from the drum unit by gently pulling it out. WARNING Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or wash it with cold water.
TROUBLESHOOTING AND MAINTENANCE 4 Unpack the new toner cartridge. Place the used toner cartridge into the aluminum bag and discard it according to local regulations. Old Toner Cartridge New Toner Cartridge Aluminum Bag WARNING ■ Wait to unpack the toner cartridge until immediately before you install it into the fax machine. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened.
116 CHAPTER THIRTEEN 6 Slide the new toner cartridge into the opening on the right side of the drum unit. To ensure that the toner cartridge and the drum unit fit together correctly, make sure that the toner cartridge guide arrow is exactly aligned with the guide arrow on the drum unit. Drum Unit Toner Cartridge 7 Gently turn the lever on the toner cartridge backward until it stops. 8 Reinstall the drum unit into the fax machine and close the top cover.
TROUBLESHOOTING AND MAINTENANCE Replacing the Drum Unit The fax machine uses a drum unit to create the print images on paper. If the screen displays CHANGE DRUM SOON, the drum unit is nearly at the end of its life. Purchase a new drum unit to replace the current one. Even if the display shows CHANGE DRUM SOON, you may be able to continue to print without replacing the drum unit for a while.
118 CHAPTER THIRTEEN WARNING Just after you have used the fax machine, some internal parts of the machine are extremely HOT! So please be careful. HOT! Inside the Fax Machine Follow these steps to replace the drum unit: 1 Open the top cover. 2 Remove the old drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
TROUBLESHOOTING AND MAINTENANCE 3 Remove the toner cartridge from the drum unit and keep it in a safe place. For more information, see “Replacing the Toner Cartridge” on pages 112–116. Toner Cartridge Toner Cartridge Discard the used drum unit according to local regulations. If you are not sure of them, call your local Sanitation Department. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. When discarding used drum units, keep them separate from domestic garbarage.
120 CHAPTER THIRTEEN 5 Gently rock the new drum from side to side five or six times. WARNING Do NOT remove the clear plastic starter sheet! Clear Plastic Starter Sheet ■ Wait to unpack the drum unit immediately before installing it into the fax machine. If an unpacked drum unit is subjected to excessive direct sunlight or room light, the unit may be damaged. ■ Handle the toner cartridge and the drum unit carefully because they contain toner.
TROUBLESHOOTING AND MAINTENANCE 6 Reinstall the toner cartridge into the new drum unit. For more information, see “Replacing the Toner Cartridge” on pages 112–116. 7 Holding the new drum unit by its handles, install it. Close the top cover. Top Cover Drum Unit 8 The fax machine will eject the clear plastic starter sheet automatically. Clear Plastic Starter Sheet WARNING ■ Do not touch the scanner window with your finger. ■ Handle the toner cartridge and drum unit carefully because they contain toner.
122 CHAPTER THIRTEEN For Customer Service USA: From within Canada: From within Montreal: 1-800-284-4329 1-908-575-8790 1-800-853-6660 1-514-685-4898 1-514-685-6464 (voice) (fax) (voice) (fax) (voice)
14 CHAPTER FOURTEEN Standard Telephone and FCC Notices (For 120V Models Only) These notices are in effect on models sold and used in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform these activities in the off-peak hours, such as early morning or late evening.
124 CHAPTER FOURTEEN The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called. In most, but not all areas, the sum of the RENs of all devices connected to one line should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.
I M P O RTA N T I N F O R M AT I O N WARNING For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages.
126 CHAPTER FOURTEEN Federal Communications Commission (FCC) Declaration of Conformity (For USA Only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: FAX 2750, FAX 3750 comply with Part 15 of the FCC Rules.
I M P O RTA N T I N F O R M AT I O N Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water. 6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
128 CHAPTER FOURTEEN 13 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing to a Brother Authorized Service Center.
I M P O RTA N T I N F O R M AT I O N Notice – Disclaimer of Warranties BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
130 CHAPTER FOURTEEN Trademarks The brother logo is a registered trademark of Brother Industries, Ltd. © Copyright 1998 Brother Industries, Ltd. All rights reserved. © Copyright 1998 Smith Micro Software, Inc. All rights reserved. © Copyright 1998 Visioneer, Inc. All rights reserved. Brother is a registered trademark of Brother Industries, Ltd. Visioneer PaperPort LE is a registered trademark of Visioneer, Inc. Windows, Microsoft and MS-DOS are registered trademarks of Microsoft in the U.S.
Specifications 15 CHAPTER FIFTEEN Fax Specifications Compatibility Coding System Modem Speed ITU-T Group 3 MH/MR/MMR 14400 – 2400 bps (FAX 2750) 33600 – 2400 bps (FAX 3750) Document Input Width 5.8 inches to 8.5 inches (148 mm to 216 mm) Document Input Length 3.9 inches to 14.1 inches (100 mm to 360 mm) Scanning/Printing Width 8.
132 CHAPTER FIFTEEN One Touch dial Speed Dial Automatic Redial Speaker Type Auto Answer Communication Source 24 stations 100 stations 3 times at 5 minute intervals Monitor 0, 1, 2, 3 or 4 rings Public switched telephone network Printer Specifications (Available with Software Option) Windows® 3.1, 3.11, Windows® 95, 98, and Windows NT® Workstation Version 4.
S P E C I F I C AT I O N S Drum Unit: Life Expectancy: Up to 20,000 pages at 20 pages per job Up to 8,000 pages at 1 page per job There are many factors that determine the actual drum life, such as a temperature, humidity, type of paper and toner that you use, the number of pages per print job, etc. Electrical and Environment Temperature Warm-Up First Print Power Source Power Consumption Noise Humidity Dimensions Weight (Allowable) 50 - 90.5° F (10 - 32.5° C) (Storage) 38 - 104° F (3.3 - 40° C) Max.
134 CHAPTER FIFTEEN Parallel Interface Specifications (Available with Software Option) Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent A shielded cable should be used. Pin Assignment Pin No. Signal Direction Pin No. Signal Direction 1 DATA STROBE Input 19 0V(S.G.) - 2 DATA 1 Input 20 0V(S.G.) - 3 DTAT 2 Input 21 0V(S.G.) - 4 DATA 3 Input 22 0V(S.G.) - 5 DATA 4 Input 23 0V(S.G.) - 6 DATA 5 Input 24 0V(S.G.) - 7 DATA 6 Input 25 0V(S.
A 135 APPENDIX A (Option) Multi-Function Link Pro Software Setting Up the Fax Machine and Computer to Work Together Your fax machine and computer can work together only if you purchase the optional Multi-Function Link Pro Software. Multi-Function Link Pro turns your fax machine into a 5-in-1 multi-function center, by enabling you to use it as a printer and a scanner and to use it to fax from Windows® applications in your computer.
136 APPENDIX A Before You Install the Optional Multi-Function Link Pro Software Installation instructions will be included with PCI-2CD. However, it is important that you hook up your fax machine to your computer before you install the software. If You Don’t Have a CD-ROM Drive All optional software is supplied on CD-ROM. If you need a Floppy Diskette version, you can order it from Brother.
( O P T I O N ) M U LT I - F U N C T I O N L I N K P R O S O F T WA R E Connecting the Fax Machine to the Computer See Setting Up the Fax Machine and Computer to Work Together p. 135 When you connect the fax machine to your computer, you must either use Brother’s bi-directional IEEE-1284 compliant parallel cable, (UG4558001) —OR—Get the free filter core from Brother and attach it to your standard, shielded printer cable—OR—Get the free filter core from Brother and attach it to your standard printer cable.
138 APPENDIX A Installing Multi-Function Link Pro Software IMPORTANT To install the optional software using Windows NT ® Workstation Version 4.0, you must be logged on as the Administrator. After Multi-Function Link Pro is installed, restart Windows NT® a second time and again log in as the Administrator, so you can complete the Remote Setup application. After you have completed Remote Setup, log in using your normal User name. Overview of Basic Steps See Installing the Brother Software p.
( O P T I O N ) M U LT I - F U N C T I O N L I N K P R O S O F T WA R E Choosing the Software to Install Install Multi-Function Link Pro Software If you want the complete set of software, Multi-Function Link Pro, Visioneer PaperPort™ LE viewer, and Brother scanner driver, printer drivers and True Type Compatible fonts, install: ■ Install Multi-Function Link Pro Software Install NetCentric™ FaxStorm If you want to be able to do Internet faxing from your computer anytime, anywhere without using your fax mach
140 APPENDIX A Installing the Brother Software 1 Insert the Brother CD-ROM into your CD-ROM drive. 2 Enter the command for your version of Windows®, if needed. After you insert the Brother CD-ROM, you must type the appropriate command for your version of Windows®: ■ If you are using Windows® 3.1 or 3.11, from the Program Manager, run: click File, then Run, then type x:SETUP.EXE. (“x” is the drive letter for your CD-ROM drive.) This will start the Software Installation program.
( O P T I O N ) M U LT I - F U N C T I O N L I N K P R O S O F T WA R E A window appears listing the options: For each application you install, click on that name in the Software Installation window and follow the instructions on the screen. The last step will be to restart Windows® and access the Software Installation window again to install the next application. 3 Click on “Install Multi-Function Link Pro Software” and follow the prompts on the screen.
142 APPENDIX A 5 In the On-Line Documentation window, click on “Install Acrobat Reader” and follow the prompts on the screen. You must install Acrobat Reader before you can view on-line documentation. Helpful Hints for Windows® 3.1, 3.11 or Windows® 95, 98 The installer automatically updates your SYSTEM.INI Windows® file by adding DEVICE=bi-di.386 under the [386Enh] section.
( O P T I O N ) M U LT I - F U N C T I O N L I N K P R O S O F T WA R E Using the Multi-Function Link Pro Software The Brother software consists of two parts, the Multi-Function Link Pro and Visioneer PaperPort™ LE for Brother. This section outlines the basics of the Brother software, so you can get started using Multi-Function Link Pro. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-ROM (or floppy disks). Check the online README.
144 APPENDIX A Multi-Function Link Pro The Multi-Function Link Pro Main Menu is the application used for all fax sending and receiving operations. It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions. The Main Menu can be accessed through the Brother Multi-Function Link Pro program group.
( O P T I O N ) M U LT I - F U N C T I O N L I N K P R O S O F T WA R E Sending a Fax from Your PC Sending a Quick Fax A QuickFax is a cover page only fax with a message. This option is very useful when you want to fax a quick, short message from your PC. 1 From the Main Menu, select the QuickFax button—OR— Select QuickFax from the Start pull-down menu.
146 APPENDIX A Sending a Fax from the Main Menu You can send a fax from the Main Menu and attach multiple files. The “attachments” can even be in different file formats. 1 From the Main Menu window, select the Send Fax button— OR—Select Send Fax from the Start pull-down menu. The Send Fax window will appear: 2 Enter the Fax number, Name, and Company information in these fields —OR—Select the Open Phone Book button to choose someone from your phone book.
( O P T I O N ) M U LT I - F U N C T I O N L I N K P R O S O F T WA R E Sending a Fax from a Windows® Application You can send a fax directly from any Windows® application using the following steps: 1 Create the document in a Windows® application. 2 Select Brother MFL Pro Fax as your printer. 3 Select the Print command to begin the fax transmission. The Fax Sending dialog box will appear: 4 Enter the name and fax number of the recipient—OR—Select the Open Phone Book… button and choose a name.
148 APPENDIX A Receiving Faxes into Your PC See Connecting the Fax Machine to the Computer p. 137 To receive faxes into your PC through the fax machine, you must first have connected your fax machine to your computer. Then, you can load the Multi-Function Pro software. Before You Begin See Installing the Brother Software p. 140 Use the following checklists for the fax machine and PC, to make sure you have properly set up the fax machine and PC to work together.
( O P T I O N ) M U LT I - F U N C T I O N L I N K P R O S O F T WA R E Viewing Received Faxes Faxes that are received into the PC will appear in the InBox of the Log Manager. To access the Log Manager, from the Main Menu click the Log Manager button —OR—From the Start pull-down menu, select Mail/Log. 1 In the Log Manager, select the Fax folder. 2 Then select the InBox folder. A listing of your incoming messages will appear on the right side of the window. 3 Double-click on the fax you wish to view.
150 APPENDIX A Accessing the Scanner To choose the Brother Multi-Function Link Pro as your scanner driver, select it under the Select scanner—OR—Select source option in your software. From the Visioneer PaperPort™ LE window, select Acquire from the File drop-down menu, or select the Scan or Twain button. The Multi-Function Link Pro Scanner Setup dialog box will appear: Scanning a Document into Your PC 1 Insert the document(s) face down in the document feeder of the fax machine.
( O P T I O N ) M U LT I - F U N C T I O N L I N K P R O S O F T WA R E Settings in the Scanner Window Image Resolution Resolution: Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. When the setting is True Gray, 200 x 100 dpi and 200 x 400 dpi is not available. Gray Scale Gray Scale: Set the image Type to Black & White for text or line art.
152 APPENDIX A Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings, but it is not available when Black & White is selected as the gray Scale. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) ravels more detail in gray areas. Instead of using the slidebar, you can type a value in the box to set the contrast.
( O P T I O N ) M U LT I - F U N C T I O N L I N K P R O S O F T WA R E PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, select the Start button in the Scanner window to scan the image.
154 APPENDIX A 6 Select the Start button. This time only the selected area of the document will appear in the Visioneer PaperPort™ LE window. 7 In the Visioneer PaperPort™ LE window, use the options available in the Markups pull-down menu and the Crop option in the Options pull-down menu to refine the image. (See the Visioneer PaperPort™ LE chapter for details.) Exporting an Image File 1 Select the Export command from the File pull-down menu in the Visioneer PaperPort™ window.
B APPENDIX B Special Printing Features Windows® Printing The dedicated printer driver and TrueType™ - compatible fonts for Microsoft® Windows® 3.1, 3.11, 95, 98 and Windows NT® Workstation Version 4.0 are installed automatically when you install the Multi-Function Link Pro software option. The driver supports our unique compression mode to enhance printing speed in Windows® applications, and allows you to set various printer settings including economy printing mode and custom paper size.
156 APPENDIX B Printing From Your PC Multi-purpose Sheet Feeder The fax machine’s multi-purpose sheet feeder can feed plain paper, envelopes, and organizer paper. When the fax machine receives data from your computer, it begins the print process by loading paper from the multipurpose sheet feeder. ■ Select the print command from your PC. Your PC sends a print command and data to the fax machine. The screen displays the date and time, and RECEIVING DATA.
(OPTION) USING THE FAX MACHINE AS A PRINTER Two-Sided Printing (Manual Duplexing) The supplied printer drivers for Windows® 3.1, 3.11, 95, 98 and Windows NT® Workstation Version 4.0 enable manual duplex printing. (For more information, see the Help screen for the printer driver.) The fax machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper.
158 APPENDIX B Manual Feed Slot The multi-purpose sheet feeder also has a manual feed slot on its cover. You can load paper or envelopes one at a time into this slot. You do not have to remove paper from the multi-purpose sheet feeder. When you use labels or transparencies, be sure to use this slot. For information about acceptable paper, see page 16. Loading One Sheet of Paper You do not have to choose manual feed in the Setup dialog box of your printer driver.
(OPTION) USING THE FAX MACHINE AS A PRINTER Simultaneous Printing/Faxing Your fax machine can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the fax machine is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is complete. Fax sending continues during PC printing. Choosing Acceptable Paper See Acceptable Paper p.
160 APPENDIX B
C APPENDIX C NetCentric Internet Fax Internet faxing (NetCentric FaxStorm) brings together the power of the PC and the economy of the Internet. Outgoing faxes are relayed from your desktop to a network provider’s fax server over an IP connection. From the server, the fax job is transmitted across the Internet using sophisticated least-cost-routing algorithms, then delivered to a fax machine using local phone lines, or to another computer as an e-mail attachment.
162 APPENDIX C Before You Begin Compatible Operating Systems NetCentric™ FaxStorm can be used with Windows® 3.1, Windows® 3.11, Windows® 95, 98 and Windows NT® Workstation Version 4.0 operating systems to integrate with your Internet fax account. Your Fax Service Account Before you can install NetCentric™ FaxStorm you must use your established Internet Service Provider to go to http://www.faxstorm.com and set up an account with one of the Fax Service Providers.
(OPTION) INTERNET FAXING WITH NETCENTRIC™ FAXSTORM File Size—Number of bytes in the fax file. Received Time—Time at which the fax was received on the server. Transmit Rate—Transmission speed used to transmit the file to the server. From—Person or organization that sent the fax. JobID—Number that uniquely identifies the fax job. The JobID is comprised of the identification number of the server to which the fax was sent and a unique number that identifies the fax itself. Pages—Number of pages in the fax.
164 APPENDIX C Overview of Utilities NetCentric™ FaxStorm includes the following related utilities to help you manage your faxing activities: Contact Manager Use Contact Manager to organize your contacts and import database files from existing address books. Cover Page Builder Cover Page Builder is your creative tool to build a personal cover page. You can arrange fax merge fields to organize your own cover pages.
(OPTION) INTERNET FAXING WITH NETCENTRIC™ FAXSTORM Accessing NetCentric™ FaxStorm Select the NetCentric program group, then select FaxStorm. The NetCentric FaxStorm window appears: Sending Faxes You can send a fax directly from the NetCentric™ FaxStorm, or use the Print Driver to send a fax from any Windows® application or as e-mail. The Send Fax dialog box has three tabs: General tab, Attachments tab and Options/Sender tab.
166 APPENDIX C General Tab In the General tab you can address a fax to one or more recipients, choose a cover page, and determine the method for sending the fax. The only information required to address a fax is the destination fax number. However, to send a fax, you must send either a cover page or an attachment to the fax. Addressing a Fax To address a fax, complete the contact information on the left side of the screen.
(OPTION) INTERNET FAXING WITH NETCENTRIC™ FAXSTORM Selecting a Group (or a Contact from a Group) 1 Click the Group button to display groups and contacts within the Groups. 2 Click a group name to select it. 3 Click the Add Group button to add that group to the Recipient List —OR—To add a single contact within the group, click the contact name, then click the Add Contact button. 4 To view the details about a recipient, select the recipient from the Recipient List. Then click the Detail button.
168 APPENDIX C Specifying a Cover Page 1 Click the Cover Page check box to select the default cover page—OR— 2 3 4 5 Change your cover page by clicking on the ... button to open the Cover Page window. Click the browse button in the Send Fax window. Select the name of the cover page in the cover page window. Select the default checkbox. Click OK to close the window. About Sending a Fax as E-mail You can send fax files and attachments to a recipient’s e-mail address rather than to a fax number.
(OPTION) INTERNET FAXING WITH NETCENTRIC™ FAXSTORM Attachments Tab Use the Attachments tab to attach documents to your fax from your hard drive or from your Attachments list. Attachments must be image files, which you create from any Windows® application with the Print Driver. Attachments can be files with the following extensions: TIFF, ASCII, BMP, JPEG, GIF, PCX, ICON, PDF, and PSD. 1 Select the Attachments tab from the Send Fax window.
170 APPENDIX C Options/Sender Tab Use the Options/Sender tab to specify the billing code, resolution, request e-mail notification, when to send the fax and a change to the sender information. To set the defaults of all your faxes, click the Set Defaults button in the lower left-hand corner. Options modified in the Send Fax window apply to this fax only and appear on the cover sheet of your fax.
(OPTION) INTERNET FAXING WITH NETCENTRIC™ FAXSTORM 6 Click OK to print the document. The Send Fax dialog box appears. 7 Enter the recipient’s fax number, and select a cover page and any options, if desired. If You Are Using Windows NT® Workstation Version 4.0 1 In your Windows® application, open the document you wish to convert. 2 Select Print from the File menu. 3 In the Print dialog window, select NetCentric™ FaxStorm from your list of 4 5 6 7 8 9 printers.
172 APPENDIX C Setting Up Contacts in the Contact Manager In addition to saving recipient information when you address a fax in the Send Fax window, you can add contacts manually in the Contact Manager window. When adding a contact, you are creating an entry in an existing group in your Contact Manager database. You can add the contact to a subgroup that you have already created. However, if you do not select a group, then your contact is added to the top-level group All.
(OPTION) INTERNET FAXING WITH NETCENTRIC™ FAXSTORM 2 Enter additional information about the contact in the Contact Detail window. 3 Click the OK button to save the new contact. The Contact Manager window appears, listing the new contact in the All group: You can move the new contact to another group by selecting it and dragging it into that folder. 4 Close the Contact Manager window to return to the NetCentric FaxStorm window.
174 APPENDIX C To edit the information of an existing contact, open the Contact Detail window for that contact: 1 In the Contact Manager window, double-click on the contact —OR— Select the contact in the Contact Manager window and select Edit/View from the Contact menu, or click the Edit/View button. 2 When the Contact Detail window appears, enter the additional information and changes, as needed. If you are ready to accept your changes, skip to Step 5.
(OPTION) INTERNET FAXING WITH NETCENTRIC™ FAXSTORM Moving or Copying a Contact to Another Group In the Contact Manager window, you can move a contact from one group to another, or copy a contact from one group into another group. ■ To move a contact from one group to another, select a contact and drag it into the destination group. A dialog box asks you to confirm the move. ■ To copy a contact from one group to another, press the Control key, select a contact, and drag it into the destination group.
176 APPENDIX C You can delete, move, sort, and manipulate the records of your faxes in the Status Manager after they have been sent. You can move a fax to the History tab by clicking the Delete button and selecting that option. Accessing the Status Manager ■ Click the Status button—OR—select Status from the Fax menu—OR— Select Status Manager from the Utilities menu. You will be prompted to enter your account name and password.
(OPTION) INTERNET FAXING WITH NETCENTRIC™ FAXSTORM Managing Faxes from Your Account Page Your Fax Service Provider Account is a directory on the POPserver to which you were assigned when you created your account. Accessing Your Account Page You can access your account through a web browser home page using a URL similar to http://www.server.net/~accountID/ where www.server.
178 APPENDIX C Checking Sent Faxes in Your Account Page Outbox You can check the faxes you sent from your account home page, as well as from NetCentric™ FaxStorm. 1 Log on to your account home page using a web browser, or select Web from the Utilities menu, then select Account Home Page. 2 Click the Faxes link on the left side of your account home page. The Faxes frame appears within the browser. 3 Click the Outbox hypertext link.
D APPENDIX D (Option) Automatic E-Mail Printing Automatic E-Mail Printing (For Windows® 95, 98 Only) The Brother Automatic E-Mail Printing software is a utility program that reads your E-mail messages from a specified POP3 server and automatically prints to a printer. Please read this section before using the software and check the online README.
180 APPENDIX D Main Features ■ You can use Automatic E-Mail Printing with other E-mail software: Brother Automatic E-Mail Printing has some extra functions that other E-mail software, such as Netscape Navigator™ or MS Internet Mail, do not support. ■ Automatic E-Mail Printing can be configured for a multiple-user account: In Brother Automatic E-Mail Printing you can set more than one e-mail account on a single PC so you can print e-mail in each account automatically.
( O P T I O N ) AU T O M AT I C E - M A I L P R I N T I N G Setting Up Automatic E-Mail Printing To access the Properties of Brother window and set up your options: 1 From the Automatic E-Mail Printing window, select Properties from the Mail pull down menu. The User Settings window will appear. 2 Select the User you want to set up and click the Properties button.
182 APPENDIX D Setting the Check Time In the Check tab of the Properties of Brother window, you can set up Automatic E-Mail Printing to check for new mail at specified intervals—OR—at a specified time—OR—every time you click the New Mail icon. Check the Display mail log checkbox if you want your log to show all new mail. Continue to set up the Page Setup, Print, Filter, Correction and Others (applications where you want to be able to view new e-mail messages) as needed.
( O P T I O N ) AU T O M AT I C E - M A I L P R I N T I N G Uninstalling Automatic E-Mail Printing from Windows® 95, 98 You can delete the Automatic E-Mail Printing software, using the Add/Remove Program in Windows® 95, 98. If the Uninstall Program Displays an Error Message When you install the Automatic E-Mail Printing software and create a user, a directory name is created for that user. The uninstall utility program has no knowledge of this user directory.
184 APPENDIX D
G L O S S A RY Glossary Activity Report Lists information about the last 50 incoming and outgoing faxes. TX means Transmit. RX means Receive. ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. All Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. Automatic E-Mail Printing Software application that automatically prints incoming E-Mail messages.
186 GLOSSARY Cancel Job Cancels a programmed job, like Delayed Fax or Polling. CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that they are a from fax machine. communication error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static. Coding Method Method of coding the information contained in a document. All fax machines must use a minimum standard of Modified Huffman (MH).
G L O S S A RY Extension Phone A telephone on the fax number that is plugged into a separate wall jack. External Phone A TAD (telephone answering device) or telephone that is plugged into the EXT jack of your fax machine. F/T Ring Time The length of time the fax machine rings (when the answer mode setting is FAX/TEL) to notify you to pick up a voice call that it answered. Fax Forwarding Sends a fax received into memory to another preprogrammed fax number.
188 GLOSSARY NetCentric™ FaxStorm Software application Brings together the power of the Internet and the reliability of Fax using Internet Faxing from your desktop. (Included with the optional Multi-Function Link Pro Software.) One Touch Keys on the fax machine control panel where you can store numbers for easy dialing. You must use a separate key for each number. Out of Paper Reception Receives faxes into the fax machine’s memory when the machine is out of paper.
G L O S S A RY Speaker Volume You can set the volume when your fax machine is on Hook . Speed Dial A preprogrammed number for easy dialing. You must press the Speed dial button and then two digit code to start the dialing process. Standard resolution 98 x 203 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number. Super fine resolution 392 x 203 dpi.
190 GLOSSARY
191 Index A Access Codes ................................................... 69 Activity Report .......................................... 79, 80 All Dial List ..................................................... 79 Alternating Displays ........................................ 24 Answer Mode ............................................ 21, 33 Assembly ......................................................... 10 Automatic Document Feeder (ADF) ............... 47 Automatic Transmission .....................
192 I N D E X E H Easy Receive.................................................... 35 ECM (Error Correction Mode) .......................... 3 Energy Star Compliance ................................ 126 Enhanced Memory Management ................... 155 Entering Text ................................................... 29 Erasing Messages ............................................ 75 Error Messages ................................................ 90 Extension Cord ......................................
I N D E X O R OGM (Outgoing Message) .............................. 18 On-Screen Programming ................................. 23 One Touch Key ................................................ 68 One Touch List ................................................ 79 One-Touch Dialing .............................. 48, 63–69 Optional Memory ...................................... 85–87 OUT OF AREA ............................................... 45 Overseas Mode ................................................
194 I N D E X T U Telephone Answer Code ............................ 38, 39 Telephone Answering Device (TAD) ..................................... 3, 17, 18, 20, 21 Telephone Index ........................................ 70, 79 Telephone Wall Outlets.................................... 20 Test Sheet Procedure ......................................... 2 Timer ............................................................... 32 Tone/Pulse .................................................
BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BOULEVARD P.O. BOX 6911 BRIDGEWATER, NJ 08807–0911 USA BROTHER INTERNATIONAL CORPORATION (CANADA) LTD. 1 RUE HÔTEL DE VILLE, DOLLARD-DES-ORMEAUX, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
