Software User’s Guide Not all models are available in all countries. For FAX users; This documentation is for both MFC and FAX models. Where it says 'MFC' in this User’s Guide, please read 'MFC-xxxx' as 'FAX-xxxx'.
Applicable models This User’s Guide applies to the following models. FAX-2840/FAX-2940 Definitions of notes We use the following icons throughout this User’s Guide: Note Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Compilation and publication notice Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product’s descriptions and specifications.
Table of Contents Section I 1 Machine operation keys Using the control panel 2 Using the printer keys ................................................................................................................................2 Job Cancel...........................................................................................................................................2 Section II Windows® 2 Printing 4 Using the Brother printer driver........................................................
3 Scanning (For FAX-2940) 29 Scanning a document using the WIA driver.............................................................................................29 WIA compliant ...................................................................................................................................29 Scanning a document into the PC .....................................................................................................
Hiding or showing the window ...........................................................................................................65 Quitting the window ...........................................................................................................................66 Sending a fax...........................................................................................................................................67 Using the Addresses panel...............................................
Section I Machine operation keys Using the control panel 2 I
1 Using the control panel 1 1 Using the printer keys 1 You can access the following features from your machine’s control panel. Job Cancel 1 To cancel the current print job, press Stop/Exit. You can clear the data that is left in the machine’s memory by pressing Stop/Exit.
Section II Windows ® Printing Scanning (For FAX-2940) Remote Setup Brother PC-FAX Send Software (For FAX-2940) II 4 29 41 43
2 Printing 2 Note • FAX-2840 only supports the print function for Asia and Oceania. 2 • The screens in this section are from Windows® XP. Screens on your PC may vary depending on your operating system. Using the Brother printer driver 2 A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language.
Printing Printing a document 2 When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (For information about the Paper Tray and Recommended paper, see Basic User’s Guide.) a From your application, choose the Print command.
Printing Manual duplex (two-sided) printing 2 The supplied printer driver supports manual duplex printing. 2 Guidelines for printing on both sides of the paper 2 If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot. If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.
Printing Simultaneous scanning, printing and faxing 2 Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then continues printing when copying or fax receiving has finished.
Printing Printer driver settings 2 Note (Macintosh) See Printing and Faxing uu page 54.
Printing Accessing the printer driver settings a 2 (For Windows® XP) Click Start, and then Printers and Faxes. (For Windows Vista®) Click the 2 button, Control Panel, Hardware and Sound, and then Printers. (For Windows® 7) Click the button, and then click Devices and Printers. b (For Windows® XP and Windows Vista®) Right-click the Brother FAX-XXXX Printer icon (where XXXX is your model name) and select Properties. The printer properties dialog box appears.
Printing Basic tab 2 You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab. 2 (4) (1) (2) (3) a b c d e Choose Paper Size, Orientation, Copies, Media Type, Resolution and Print Settings (1). Choose Multiple Page and Duplex / Booklet (2). Choose Paper Source (3). Confirm your current settings in the window (4). Click OK to apply your chosen settings. To return to the default settings, click Default, then OK.
Printing Portrait (Vertical) Landscape (Horizontal) 2 Copies 2 The copies selection sets the number of copies that will be printed. Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.
Printing Note • When using ordinary plain paper (60 to 105 g/m2, 16 to 28 lb) choose Plain Paper. When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper. 2 • When printing on envelopes choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has been selected, choose Env. Thin. Resolution 2 You can choose the resolution as follows.
Printing Print cut-out line When 1 in NxN pages option is selected, the Print cut-out line option can be selected. This option allows you to print a faint cut-out line around the printable area. 2 Manual duplex (two-sided)/ Booklet 2 When you want to print a booklet or do manual duplex printing, use this function. None Disable duplex printing. Duplex (Manual) When you want to do duplex printing, use this option. • Duplex (Manual) The machine prints all the even-numbered pages first.
Printing Paper Source 2 You can choose Auto Select, Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards.
Printing Advanced tab 2 2 (1) (2) (3) (4) (5) (6) (7) Change the tab settings by clicking one of the following selections: Scaling (1) Reverse Print (2) Use Watermark (3) Header-Footer Print (4) Toner Save Mode (5) Administrator (6) Other Print Options (7) Scaling 2 You can change the print image scaling. Reverse Print 2 Check Reverse Print to reverse the data to flip it upside down.
Printing Use Watermark 2 You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings... button.
Printing Transparent 2 Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document. 2 In Outline Text 2 Check In Outline Text if you only want to print an outline of the watermark. It is only available when you choose a text watermark. Custom Settings 2 You can choose which watermark to print on the first page or on the other pages.
Printing Header-Footer Print 2 When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Settings, you can customize the information. 2 ID Print If you select Login User Name, your PC login user name will be printed. If you select Custom and enter the text in the Custom edit box, the text you entered will be printed. Toner Save Mode 2 You can conserve toner use with this feature.
Printing Watermark Lock Lock the current settings of the Watermark option to prevent changes being made. Header-Footer Print Lock 2 Lock the current settings of the Header-Footer Print option to prevent changes being made. Other Print Options 2 You can set the following in Printer Function: Density Adjustment Improve Print Output Skip Blank Page Density Adjustment 2 Increase or decrease the print density.
Printing Skip Blank Page 2 If Skip Blank Page is checked, the printer driver automatically detects blank pages and excludes them from printing.
Printing Print Profiles tab 2 Print Profiles are editable presets designed to give you quick access to frequently used printing configurations. 2 5 1 2 3 4 Print profile list box (1) Edit a profile(2) You can edit and save a new print profile. Restore default profiles(3) Click to restore all the default print profiles. Always show Print Profiles tab first.(4) Current print profile view(5) a b Choose your profile from the print profile list box. c Click OK to apply your chosen profile.
Printing b c Enter the desired title in Name. Choose the print profile you want to overwrite, then click OK. Note You can overwrite the preset print profiles.
Printing Support 2 Click Support... in the Printing Preferences dialog box. 2 1 2 3 4 5 Brother Solutions Center (1) The Brother Solutions Center (http://solutions.brother.com/) is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
Printing Original Supplies Website (2) You can visit our website for original/genuine Brother supplies by clicking this button. Brother CreativeCenter (3) You can visit our website for free and easy online solutions for business and home users by clicking this button. Check Setting (4) You can check the current driver settings. About (5) This will list the printer driver files and version information.
Printing Tray Settings tab 2 Note To access the Tray Settings tab, see Accessing the printer driver settings uu page 9. 2 You can define the paper size for each paper tray and auto detect the serial number in the Tray Settings tab as follows. (5) (6) (2) (1) (4) (3) Paper Source Setting (1) This feature lists the paper size assigned to each tray. The settings applied in Paper Size (2) and Update (4) are displayed.
Printing Serial No. (5) By clicking Auto Detect (6), the printer driver will query the machine and display its serial number. If it fails to receive the information, the screen will display “---------------”. Auto Detect (6) 2 The Auto Detect function obtains the machine’s serial number by initiating communication between the PC and the machine. Note The Auto Detect function is not available under the following machine conditions: • The machine’s power switch is Off.
Printing Status Monitor 2 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam. 2 You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/FAX-XXXX on your PC.
Printing A yellow icon indicates a warning. 2 A red icon indicates a printing error has occurred. There are two locations where you can display the Brother Status Monitor on your PC - in the tasktray or on the desktop.
3 Scanning (For FAX-2940) 3 The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver uu page 35) and a Windows® Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver uu page 29).
Scanning (For FAX-2940) 1 3 2 3 4 5 e f g h 6 Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2). Choose the Page size from the drop-down list (4). If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after you have changed the settings. Note • The scanner resolution can be set as high as 1200 dpi.
Scanning (For FAX-2940) i Click the Scan button in the Scan dialog box (6). The machine starts scanning the document. Scanner Utility 3 The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi. You must restart your PC for the new settings to take effect. Note If you scan the document at a resolution greater than 1200 dpi, the file size may be very large.
Scanning (For FAX-2940) • For users who do not have administrator rights: Enter the administrator password and click OK.
Scanning (For FAX-2940) Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) Scanning a document into the PC 3 3 3 You can use the ADF (automatic document feeder) to scan a whole page. a b c Load your document. Open your software application to scan the document. Do one of the following: (Windows Photo Gallery) Click File, then Import from Camera or Scanner. (Windows Fax and Scan) Click File, New, then Scan. d e Choose the scanner you want to use.
Scanning (For FAX-2940) 1 2 3 4 3 5 6 10 7 8 9 11 g Click Scan in the Scan dialog box. The machine starts scanning the document.
Scanning (For FAX-2940) Scanning a document using the TWAIN driver 3 A TWAIN compliant scanner driver is available from the download page for your model on the Brother Solutions Center (http://solutions.brother.com/). TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can scan images directly into hundreds of software applications that support TWAIN scanning.
Scanning (For FAX-2940) Note After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to crop a portion you want to scan uu page 36.) Pre-Scanning to crop a portion you want to scan 3 You can preview your image and crop unwanted portions before scanning by using the PreScan button.
Scanning (For FAX-2940) d Press and hold down the left mouse button and drag it over the portion you want to scan. 3 1 1 Scanning area Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size. e f g Load your document again. Click Start. When scanning is finished, click Cancel to return to the graphics application window. This time only the chosen area of the document appears in your application window.
Scanning (For FAX-2940) Resolution 3 You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose.
Scanning (For FAX-2940) Note The Contrast setting is only available when Grey (Error Diffusion) or True Grey is chosen. When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the contrast and resolution to see which setting best suits your needs. Document Size 3 Choose one of the following sizes: A4 210 x 297 mm (8.3 x 11.7 in) JIS B5 182 x 257 mm (7.2 x 10.1 in) JIS B6 128 x 182 mm (5 x 7.2 in) Letter 215.9 x 279.
Scanning (For FAX-2940) Note • You can see the actual paper size you chose on the screen. 3 • Width: shows the width of scanning area. • Height: shows the height of scanning area. • Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG. • User adjustable from 8.9 x 8.9 mm to 215.9 x 355.6 mm.
4 Remote Setup 4 Note FAX-2840 only supports Remote Setup for Asia and Oceania. Remote Setup 4 The Remote Setup program lets you configure many machine settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, FAX-XXXX and Remote Setup.
Remote Setup Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print. Export Lets you save the current configuration settings to a file. Import Lets you read the settings from a file. 4 Note You can use the Export button to save Quick Dial or all your settings for your machine.
5 Brother PC-FAX Send Software (For FAX2940) PC-FAX sending 5 5 The Brother PC-FAX feature lets you use your PC to send a document from an application as a standard fax. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface. You can use the Address Book Search feature to quickly find members to send to.
Brother PC-FAX Send Software (For FAX-2940) d Enter a fax number using any of the following methods: Use the dial pad to enter the number. Click the Address Book button, and then choose a member or group from the Address Book. If you make a mistake, click All Clear to delete all the entries. e To include a cover page, check Add Cover Page. Note You can click the f icon to edit a cover page. 5 Click Start to send the fax. Note • If you want to cancel the fax, click Cancel.
Brother PC-FAX Send Software (For FAX-2940) c Click OK to save the User Information. Note You can set up the User Information separately for each Windows® account. Sending setup 5 From the PC-FAX Setup dialog box, click the Sending tab to display the screen below. 5 Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).
Brother PC-FAX Send Software (For FAX-2940) 5 Entering cover page information 5 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. To Choose the recipient information you want to add to the cover page. From Choose the sender information you want to add to the cover page. Comment Enter the comment you want to add to the cover page. Form Choose the cover page format you want to use.
Brother PC-FAX Send Software (For FAX-2940) Address Book 5 If Outlook or Outlook Express is installed on your PC, you can choose in the Select Address Book dropdown list which address book to use for PC-FAX sending. There are five types: PC-FAX Address Book, Outlook, Outlook Express (Windows® XP only), Windows Mail Address Book (Windows Vista® only) or Windows Contacts (Windows® 7 only). Click the Browse button to choose the database file.
Brother PC-FAX Send Software (For FAX-2940) Brother Address Book a 5 Click the Start button, All Programs, Brother, FAX-XXXX (where XXXX is your model name), PC-FAX Sending, then PC-FAX Address Book. The Address Book dialog box appears: 5 Setting up a member in the Address Book 5 In the Address Book dialog box you can add, edit and delete members and groups. a In the Address Book dialog box, click the icon to add a member.
Brother PC-FAX Send Software (For FAX-2940) Setting up a group for broadcasting 5 You can create a group to send the same PC-FAX to several recipients at one time. a In the Address Book dialog box, click the icon to create a Group. The Address Book Group Setup dialog box appears: 5 b c d Enter the name of the new group in the Group Name field. In the Available Names box, choose each member to be included in the group, and then click Add >>.
Brother PC-FAX Send Software (For FAX-2940) c When the confirmation dialog box appears, click OK. Exporting the Address Book 5 You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail (a vCard is an electronic business card that contains the sender’s contact information).
Brother PC-FAX Send Software (For FAX-2940) e Enter the name of the file, and then click Save. 5 Importing to the Address Book 5 You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. Importing an ASCII text file a 5 Do one of the following: From the Address Book, click File, Import, then Text. From the Address Book, click File, Import, then vCard and go to step e.
Brother PC-FAX Send Software (For FAX-2940) e Enter the name of the file, and then click Open. 5 Note If you chose Text file in step a, Files of type: will be Text files {*.txt; *.csv}.
Section III Apple Macintosh Printing and Faxing Scanning (For FAX-2940) Remote Setup III 54 73 76
6 Printing and Faxing 6 Note FAX-2840 only supports the print function for Asia and Oceania. Features in the printer driver (Macintosh) 6 This machine supports Mac OS X 10.5.8 - 10.6.x - 10.7.x. Note The screens in this section are from Mac OS X 10.5. The screens on your Macintosh will vary depending on your operating system version.
Printing and Faxing Manual duplex (two-sided) printing 6 The supplied printer driver supports manual duplex printing. Guidelines for printing on both sides of the paper 6 If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot. If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.
Printing and Faxing Simultaneous scanning, printing and faxing 6 Your machine can print from your computer while sending or receiving a fax in memory, or while scanning* a document into the computer. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then continues printing when copying or fax receiving has finished.
Printing and Faxing 6 Note You can save the current settings as a preset by choosing Save As from the Presets pop-up menu. (For Mac OS X 10.7.x) For more page setup options, click Show Details.
Printing and Faxing Note You can save the current settings as a preset by choosing Save Current Settings as Preset from the Presets pop-up menu. Choosing printing options 6 6 To control special printing features, choose the options you want to change from the Print dialog box.
Printing and Faxing Cover Page 6 You can choose the following cover page settings: 6 Print Cover Page If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box.
Printing and Faxing Pages per Sheet The Pages per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper. Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. Border If you want to add a border, use this function. Reverse Page Orientation Check Reverse Page Orientation to reverse the data from up to down. Flip horizontally (Mac OS X 10.6.x to 10.7.
Printing and Faxing • Env. Thick • Env. Thin • Recycled Paper • Label Resolution You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200 Paper Source You can choose Auto Select, Tray 1 or Manual. 6 Advanced print settings When you click the triangle mark (c) beside Advanced, the advanced print settings appear. Toner Save Mode You can conserve toner use with this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off.
Printing and Faxing • Text This is the best mode for printing text documents. Improve Print Output This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting. Note This operation will decrease the temperature of the machine’s fusing process.
Printing and Faxing Duplex Printing 6 Manual duplex Select Paper Handling. Choose Even Only and print, and then reload the printed paper into the tray (blank side face down in Tray 1) or manual feed slot (blank side face up in Manual). Choose Odd Only and print.
Printing and Faxing Removing the Printer driver for Macintosh a b 6 Log in as an ‘Administrator’. From the Apple menu, choose System Preferences. Click Print & Fax or Print & Scan, then choose the printer you want to remove and remove it by clicking the - button.
Printing and Faxing Status Monitor 6 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can check the device status by launching Brother Status Monitor. Follow these steps: For Mac OS X 10.5.8 a b Run the System Preferences, select Print & Fax, then choose the machine. Click the Open Print Queue..., then click Utility. Status Monitor will start up.
Printing and Faxing Quitting the window 6 Click Brother Status Monitor in the menu bar and then choose Quit Status Monitor from the pop-up menu.
Printing and Faxing Sending a fax 6 You can send a fax directly from a Macintosh application. Note Fax documents will be sent in Black and White only. a b Create a document in a Macintosh application. From an application such as TextEdit, click File, then Print. (Mac OS X 10.5.8 to 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
Printing and Faxing (For Mac OS X 10.7.x) For more page setup options, click Show Details.
Printing and Faxing c Choose Send Fax from the pop-up menu. 6 d Choose Facsimile from the Output pop-up menu. e Enter a fax number in the Input Fax Number box, and then click Print to send the fax.
Printing and Faxing Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box. 6 Using the Addresses panel 6 You can choose a fax number using the Addresses button.
Printing and Faxing a Click Addresses. 6 b Choose the fax number from the Addresses panel and then click To.
Printing and Faxing c When you have chosen your fax, click Print.
7 Scanning (For FAX-2940) 7 Note Mac OS X 10.5.8 does not support the scan function. Mac OS X 10.6.x - 10.7.x users can use the ICA driver for scanning. Scanning a document using the ICA driver (Mac OS X 10.6.x - 10.7.x) 7 You can scan a document using the ICA driver. If you installed available drivers and software from the download page for your machine in the Brother Solutions Center (http://solutions.brother.com/), the ICA driver has been already installed to your Macintosh.
Scanning (For FAX-2940) d Click Show Details to choose Black & White or Text for Kind. You can adjust the following settings, if necessary, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine. 7 Resolution: Choose the resolution you want to scan your document at. Scan Size or Size (Mac OS X 10.7.x only): Select the paper size of the document being scanned from the Document Feeder.
Scanning (For FAX-2940) Choosing your machine from Print & Fax or Print & Scan a b c d 7 Connect your Brother machine to the Macintosh using a USB cable. Select System Preferences from the Apple Menu. Click Print & Fax or Print & Scan. Select the machine from the list on the left side of the screen and click Open Print Queue. Note If you do not see the Scan tab on the screen, remove your machine by clicking the - button from the Print & Fax or Print & Scan list.
8 Remote Setup 8 Note FAX-2840 only supports Remote Setup for Asia and Oceania. Remote Setup 8 The Remote Setup application lets you configure many machine settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine. Note The RemoteSetup application icon is in Macintosh HD/Applications/Brother.
Remote Setup Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print. Export Lets you save the current configuration setting to a file. Import Lets you read the setting from a file. Note You can use the Export and Import buttons to save Quick Dial or all your settings for your machine.
A Index A Administrator .......................................................15, 18 B Brightness Macintosh .............................................................. 74 Windows® .............................................................. 38 C Contrast Macintosh .............................................................. 74 Windows® .............................................................. 38 D Drivers Macintosh ICA ......................................................................
Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
