PRINTER / PC-FAX USER’S GUIDE Intelli FAX-2820 Intelli FAX-2920
Table of Contents 1 Using the machine as a printer Using the Brother printer driver ...............................................................................1-1 How to print your document.....................................................................................1-1 Printing from the manual feed slot......................................................................1-2 Manual Duplex Printing ......................................................................................
Using your machine with a Macintosh® Setting up your USB-equipped Apple® Macintosh®.................................................3-1 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) ...........3-2 Choosing page setup options.............................................................................3-2 Specific settings .................................................................................................
1 Using the machine as a printer Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. Windows® Printing The dedicated printer driver for Microsoft® Windows® 98/98SE/Me/2000 Professional/XP and Windows NT® workstation 4.0 are available for your Brother device.
Using the machine as a printer Printing from the manual feed slot Note The machine automatically turns on the Manual Feed mode when you put paper in the manual feed slot. 1 Set the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Set the Paper Source to Manual. 2 Slide the paper guides to fit the paper size. 3 Using both hands put paper in the manual feed slot until the front edge of the paper touches the paper feed roller.
Using the machine as a printer Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.
Using the machine as a printer How to access the printer driver settings (For Windows®) 1 2 Select Print from the File menu in your application software. Select Brother FAX-XXXX (USB) Printer (Where XXXX is your model name and if you are connected USB then USB will be in the printer driver name) and click Properties or Preferences. The Printer dialog box will appear. Note ■ The way you access the printer driver settings depends on your operating system and software applications.
Using the machine as a printer Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. Ex. 4 in 1 Ex.
Using the machine as a printer Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env. Thick Env. Thin Recycled Paper 1 Note ■ When using ordinary plain paper (19 to 25 lb), select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.
Using the machine as a printer Advanced tab 1 2 3 4 5 1 Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Note To return to the default settings, click the Default button.
Using the machine as a printer Print Quality Resolution You can change the resolution as follows: 1 ■ 1200 x 600 ■ 600 dpi ■ 300 dpi Toner Save Mode You can conserve toner using this feature. When you set Toner Save to On, print appears lighter. The default setting is Off. Note We do not recommend Toner Save for printing photo or gray scale images. Print Setting You can manually change the Print setting.
Using the machine as a printer Duplex The printer driver supports manual duplex printing. Manual Duplex 1 The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® printer driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended. Check the Manual Duplex box. In this mode, the machine prints all the even numbered pages first.
Using the machine as a printer Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. 1 Check Use Watermark, and then select the watermark you want to use. Transparent Check Transparent to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document.
Using the machine as a printer Page Setting Scaling You can change the print size of your document with the Scaling feature. 1 ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size if your document has an unusual size, or if you have only the standard size paper. ■ Check Free if you want to change the size. You can also use the Mirror Print or Reverse Print feature for your page setting.
Using the machine as a printer Status Monitor This reports the machine status (any error that may happen with the machine) when printing. The default setting for the Status Monitor is off. If you would like to turn the Status Monitor on, go to the Advanced tab, select Device options and then select Status monitor. 1 Administrator (For Windows® 98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected.
Using the machine as a printer Print Date & Time When enabled the Print Date & Time feature, will print the date and time on your document from your computer’s system clock. 1 Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can set the Darkness of the Date and Time background by changing the percentage. Note The Date and Time in the selection box shows the format that will be printed.
Using the machine as a printer Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. 1 Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, Driver Updates and Tips for using your machine.
Using the machine as a printer Status Monitor (Windows® only) The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam.
2 Using Brother PC-FAX software (For Windows®) PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book or simply enter the destination address or fax number into the User interface.
Using Brother PC-FAX software (For Windows®) Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style. (See User interface on page 2-3.) 2 Outside line access If you need to enter a number to access an outside line, enter it here.
Using Brother PC-FAX software (For Windows®) User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style.
Using Brother PC-FAX software (For Windows®) Address Book If Outlook® Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook® Express from the Address Book tab. 2 For the Address book file, you must enter the path and file name of the database file which contains the address book information. —OR— Use the Browse button to find the database to select.
Using Brother PC-FAX software (For Windows®) Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear: 2 Entering Cover Page Information To From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page.
Using Brother PC-FAX software (For Windows®) Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.) 2 You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: 1 2 Click the Speed-Dial button you want to program. 3 Click Add >> to save it. Click the Member or Group you want to store on the Speed-Dial button.
Using Brother PC-FAX software (For Windows®) Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the 2 icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2 In the Member Setup dialog box, type the Member’s information. Name is a required field. Click OK to save the information.
Using Brother PC-FAX software (For Windows®) Deleting a Member or Group 1 2 3 Select the Member or Group you want to delete. Click the delete icon. 2 When the Confirm Item Delete dialog box appears, click OK. Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and create a Vcard that will be attached to that Member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.
Using Brother PC-FAX software (For Windows®) Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 2 From the Address Book select File, point to Import, and then click Text. —OR— Click Vcard and go to Step 5. 2 From the Available Items column select the data fields you want to import, and click Add >>.
Using Brother PC-FAX software (For Windows®) Sending a file as a PC-FAX using the Facsimile style user interface 1 2 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. 2 The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 2-2.
Using Brother PC-FAX software (For Windows®) Sending a file as a PC-FAX using the Simple style user interface 1 2 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. 2 The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click Print. The Simple style user interface will appear; if it does not check the user interface selection setting as detailed on page 2-2.
3 Using your machine with a Macintosh® Setting up your USB-equipped Apple® Macintosh® 3 Note Before you can connect the machine to your Macintosh®, you must buy a USB cable that is not longer than 6 feet (2 metres). Do not connect the machine to a USB port on a keyboard or a non-powered USB hub. The features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported. Mac OS® Mac OS® X 9.X 10.2.
Using your machine with a Macintosh® Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) Choosing page setup options 1 From application software such as TextEdit, click the File menu and select Page Setup. Make sure FAX-XXXX (Where XXXX is your model name) is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK. 2 From application software such as TextEdit, click the File menu and select Print.
Using your machine with a Macintosh® Specific settings You can set the Media Type, Quality, Toner Save, and other settings. Press Copies & Pages dropdown to select settings you want to change. 3 Print settings Select the Quality and Media Type, and if you want to use Toner Save Mode. Layout Select the Pages per Sheet, Layout Direction and Border (if any).
Using your machine with a Macintosh® Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 9.1 to 9.2) To select a Printer: 1 2 3 Open the Chooser from the Apple menu. Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print a document: 3 From the application software such as Presto!® PageManager®, click the File menu and select Page Setup.
Using your machine with a Macintosh® Sending a fax from your Macintosh® application For Mac OS® X users 3 You can send a fax directly from a Macintosh® application. 1 2 Create a document in a Macintosh® application. To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 Select Send Fax from the pull-down menu. 4 Select Facsimile from the Output pull-down menu.
Using your machine with a Macintosh® 5 To address the fax, type a fax number in the Input Fax Number box, and then click Print. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Using your machine with a Macintosh® Drag a vCard from the Mac OS® X Address Book application You can address the fax number using a vCard (an electronic business card) from Mac OS® application to the destination fax number field. 1 2 3 Click Address Book button. Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field. When you are finished addressing your fax, click Print. Note ■ The vCard used must contain a work fax or home fax number.
Using your machine with a Macintosh® For Mac OS® 9.1 to 9.2 users You can send a fax directly from a Macintosh® application. 1 2 Create a document in a Macintosh® application. 3 To send a fax, select Print from the File menu. The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address button is grayed out. 3 From the Output pull-down menu, select Facsimile.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
