OWNER’S MANUAL ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, ,,,, FAX 255 FAX 275 ®
If You Need to Call Customer Service Please complete the following information for future reference: Model Number: FAX 255, FAX 275 (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: *The serial number is on the back of the unit. Retain this Owner’s Manual with your sales receipt as a permanent record of your purchase, in the event of a theft, fire or warranty service. ©1996–1999 Brother Industries, Ltd.
i Brother Numbers Fax-Back System Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.
ii Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase. USA: From within Canada: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.
iii Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
iv BROTHER FACSIMILE 90 DAY REPLACEMENT WARRANTY A LIMITED WARRANTY (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the end-use purchaser of the accompanying product (referred to in this warranty as “this Product”). What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product.
v BROTHER FACSIMILE 90 DAY REPLACEMENT WARRANTY A LIMITED WARRANTY (For USA Only) Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product with return instructions and prepaid return airbill. Follow the return instructions.
vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
vii Year 2000 Compliant Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.
viii
ix Table of Contents 1 Introduction 2 Set Up and Connections Using This Manual ...................................................................................................... 1 Finding Information .................................................................................................... 1 Test Sheet Procedures (for USA only) ..................................................................... 2 About Fax Machines .......................................................................
x TA B L E O F C O N T E N T S 3 4 On-Screen Programming Initial Setup User-Friendly Programming ................................................................................... 17 Function Mode .......................................................................................................... 17 Alternating Displays ................................................................................................. 18 Function Selection Table.....................................................
TA B L E O F C O N T E N T S Advanced Sending Operations ............................................................................... 38 7 8 Overseas Mode ......................................................................................................... 38 Delayed FAX ............................................................................................................ 38 Next-Fax Reservation (For FAX 275 Only) ..............................................................
xii TA B L E O F C O N T E N T S 12 Important Information 13 Standard Telephone and FCC Notices .................................................................. 61 These notices are in effect on models sold and used in the United States only. ....... 64 Federal Communications Commission Compliance Notice (For USA Only) ............................................................................................... 63 Industry Canada Compliance Statement (For Canada Only) .............................
1 1 Introduction Using This Manual Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your fax machine to its fullest potential by taking a few minutes to read this manual. Additionally, your fax machine has a Help Key. Press basic operational steps and functions.
2 C H A P T E R O N E Test Sheet Procedures (for USA only) See Setting Station ID p. 24 After programming your Station ID, please fill out the TEST SHEET included with your fax machine and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your fax machine is properly installed. When this document is received a confirmation sheet will be sent back to your machine. To get a response, be sure to set up your Station ID.
I N T R O D U C T I O N When your fax machine answers in FAX/TEL Mode, the fax machine listens for CNG tones and then responds with receiving tones. The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax.
4 C H A P T E R O N E Control Panel Overview FAX 255 and FAX 275 17 18 16 15 14 13 FAX 275 12 Set L Volume 11 Mode Resolution Function Trans.Verify Tel - index Help H Hook A BC DE F 01 02 03 04 05 06 07 08 09 10 1 Hold/Caller ID GH I JKL MNO Redial/Pause PQRS TU V WX YZ 2 St op 3 Copy Star t Speed Dial 4 5 1 Hook Lets you dial telephone and fax numbers without lifting the handset. 2 Hold/Caller ID Lets you put calls on hold.
2 Set Up and Connections Caution 1 Never install telephone wiring during a lightning storm. 2 We recommend that this product be used with a surge protection device 3 4 5 6 7 8 to protect the product against lightning storms. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.
6 C H A P T E R T W O Packing List Make sure you have the following items: Document Support Telephone Line Cord Telephone Handset One Starter Roll of Brother Therma PLUS Recording Paper (LETTER up to 25 pages, A4 up to 24 pages) Handset Curled Cord Owner’s Manual Brother StartCard NOTICE: If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal).
S E T U P A N D C O N N E C T I O N S Choosing a Location Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the fax machine near a telephone jack and a standard, grounded power outlet. Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the fax machine to direct sunlight, excessive heat, moisture or dust.
8 C H A P T E R T W O 3 Unwrap the new recording paper roll and insert it into the paper bin, with the paper feeding from the bottom of the roll. Limited to 2.76 inches (70 mm) 4 Raise the paper enough to pass it over the of the machine. Make sure there is no slack. 5 Pull down the blue lever and close the cover.
S E T U P A N D C O N N E C T I O N S About Brother Paper For the best print quality, use Brother Therma Plus Paper, Item Numbers 6890 (two 98’ rolls) or 6840 (four 98’ rolls). Therma Plus paper is thicker, like plain paper, and produces the best print quality. The recording paper roll size for your fax machine is limited to a diameter of 2.76 inches (70 mm). You can use a 164’ roll of thinner thermal paper as long as it meets these requirements.
10 C H A P T E R T W O Connect the power cord When you connect the power, the screen displays 01/01 00:00 FAX. NOTICE: 1) This fax must be grounded using a three-prong plug. 2) Since the fax machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line.
S E T U P A N D C O N N E C T I O N S Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your fax machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.
12 C H A P T E R T W O The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your fax machine is on Line 1, plug the fax machine into L1 on the triplex adapter. If your fax machine is on Line 2, plug it into L2 on the triplex adapter.
S E T U P A N D C O N N E C T I O N S 4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the fax machine. Triplex Adapter Two Line External TAD Two Line Phone Fax Machine You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the fax machine’s wall outlet.
14 C H A P T E R T W O If you are installing the fax machine to work with a PBX: 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. 2 If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.
S E T U P A N D C O N N E C T I O N S Do not connect a TAD elsewhere on the same phone line—your fax machine and TAD will both try to control the line. LINE EXT. You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your fax machine and use that number as a fax number and set your fax machine’s Answer mode to MANUAL.
16 C H A P T E R T W O Outgoing Message (OGM) Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows your fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.) 2 Limit your speaking to 20 seconds. 3 End your 20-second message by giving your Fax Receive Code for people sending manual faxes.
3 On-Screen Programming User-Friendly Programming See Using This Manual p. 1 We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your fax machine has to offer. Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you program your fax machine.
18 C H A P T E R T H R E E Alternating Displays When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place a document in the feeder, that you can dial a number and send a fax, or you can make a copy. FAX: NO.
O N - S C R E E N P R O G R A M M I N G Function Selection Table If you have a basic understanding of how to program your fax machine, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are found in your fax programs, use the Function Selection Table below. 1. INITIAL SETUP Function Description Factory Set Page 1. TONE/PULSE 2.
20 C H A P T E R T H R E E 3. SETUP SEND Function 1. CONTRAST 2. RESOLUTION 3. OVERSEAS MODE 4. DELAYED FAX 5. POLLED TX 4. CANCEL JOB Function Description Change lightness or darkness of a fax you are sending. Allows you to change resolutions page by page. Adjusts for sometimes difficult overseas transmissions Send documents later. Sets up your fax machine with a document to be retrieved by another fax machine.
O N - S C R E E N P R O G R A M M I N G 7. PRINT REPORTS Function Description 1. XMIT REPORT 2. ALL DIAL 3. TEL. INDEX 4. USER SETTINGS 0. TEL SERVICE Function 1. DISTINCTIVE 2. CALLER ID (For USA only) Print lists and reports of activity. (Details in Chapter 11) Description Use with phone company distinctive ringing service to register the ring pattern with fax machine. Register your AREA CODE to dial from log.
22 C H A P T E R T H R E E
23 4 Initial Setup Getting Started Setting Dialing Mode (Tone/Pulse) Your fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1 Press Function , 1 , 1 . DIALING:TONE? DIALING:PULSE? 2 Use 3 Press Stop or to select TONE or PULSE and press to exit. Set . Setting Date and Time Your fax machine displays the date and time, and prints it on every fax you send.
24 C H A P T E R F O U R ENTER DAY:XX 4 Enter two digits for the day (for example, 06) and press Set . ENTER TIME:XX:XX 5 Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM) and press 6 Press Set . Stop . The screen now displays the date and time you set, and displays it whenever the fax machine is standing by. Setting Station ID You can store your name and fax number to be printed on all fax pages. 1 Press Function , 1 , 3 .
I N I T I A L S E T U P Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the fax machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # and don’t have printed letters because they are used for special characters. By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.
26 C H A P T E R F O U R NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines o
I N I T I A L S E T U P Setting Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the fax machine beeps every time you press a key or make an error, and at the end of fax sending or receiving. 1 Press Function , 1 , 4 . or to select your setting and press Set . 2 Press 3 Press Stop to exit.
28 C H A P T E R F O U R Setting Volume Amplify Please carefully read “Setting the Handset Volume” before you do the following steps: 1 Press Function , 1 , 5 . VOL AMPLIFY:OFF? SELECT <- -> & SET 2 Press or to select VOL AMPLIFY:OFF? if none of the users are hearing-impaired and go to Step 4—OR—If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?.
5 Setup Receive Basic Receiving Operations Select Answer Mode See Distinctive Ring p. 51 MANUAL—You must answer all calls yourself. If you hear fax tones, press Start to begin receiving the fax, then hang up. You must use this mode with Distinctive Ringing. FAX ONLY—The fax machine automatically answers every call as a fax call. You cannot receive a voice call, but you can dial out and make a voice call. See For FAX/TEL Mode Only p. 33 FAX/TEL—The fax machine automatically answers every call.
30 C H A P T E R F I V E Current Answer Mode 09/06 15:25 Set L Volume FAX Mode Resolution H To select or change your Answer Mode 1 Press Mode . The screen displays your current selection. FAX ONLY FAX/TEL TAD:ANSWER MACH. MANUAL 2 Continue to press until your new selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Answer Mode setting.
S E T U P R E C E I V E Setting F/T Ring Time You need to determine how long the fax machine will notify you with its special double-ring when you have a voice call. This double-ringing (F/T Ring Time) happens after the initial ringing from the telephone company (Ring Delay). Only the fax machine rings, for 20, 30, 40 or 70 seconds; no other phones on that number will ring the special double-ring. However, you can answer the call on any extension phone on the same phone number as the fax machine.
32 C H A P T E R F I V E If you’ve set the feature to ON, but your fax machine doesn’t automatically connect a fax call when you lift an external or extension phone handset, 5 1 . At the fax machine, lift the handset press the Fax Receive code Start and press . 1 Press 2 Use 3 Press Function , 2 Stop , 3 . or to select ON, SEMI or OFF and press to exit. Set . Advanced Receiving Operations Operation from Extension Telephone See Easy Receive p. 31 See Setting F/T Ring Time p.
S E T U P R E C E I V E For FAX/TEL Mode Only When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to a voice call. If you’re at the fax machine, you can lift the handset to answer. If you’re at an extension phone, you’ll need to lift the handset during the 5 1 between the double rings. If no one is F/T Ring Time and press on the line, or if someone wants to send you a fax, send the call back to the 5 1 .
34 C H A P T E R F I V E Polling Polling is the process of retrieving faxes from another fax machine. You can use your fax machine to “poll” other machines, or you can have someone poll your machine. All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the polling function.
6 Setup Send Before You Begin ■ Documents must be between 5.8 and 8.5 inches (148 and 216 mm) wide, and 5.9 and 23.7 inches (150 and 600 mm) long. Your fax machine can only scan an image 8.2 inches (208 mm) wide, regardless of how wide the paper is. ■ Make sure you insert documents face down, top edge first. ■ Adjust the paper guides to fit the width of your document. Paper guides ■ DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper clips, paste or tape attached.
36 C H A P T E R S I X ADF (Automatic Document Feeder) The automatic document feeder (ADF) can hold up to 10 pages, feeding each one individually through the fax machine. Use standard (17 lb–24 lb) paper when using the ADF; if you’re using heavier paper, feed each sheet individually to prevent paper jams. Resolution See Multiple Resolution Transmission p. 40 Press Resolution (before you send the fax) to select the resolution for the document you’re sending. Standard—suitable for most typed documents.
S E T U P S E N D Manual Transmission See One-Touch Dialing p. 48 Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1 Insert the document face down in the feeder. 2 Pick up the handset and listen for a dial tone —OR—Press Hook and listen for a dial tone. 3 Enter the fax number you want to call (you can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index).
38 C H A P T E R S I X Advanced Sending Operations Overseas Mode If you have difficulty sending a fax overseas, use the Overseas mode. After you send a fax using this feature, the feature turns itself off. 1 Insert document. 2 Press Function , 3 , 3 . 3.OVERSEAS MODE 3 Press or to select ON (or OFF) and press Set . ACCEPTED OTHER SETTINGS? 1.YES 2.NO 4 Press if you want to select additional settings.
S E T U P S E N D 5 Press if you want to select additional settings. The display returns to the Setup Send menu—OR—Press 2 if you are finished choosing settings and go to Step 6. 1 PRESS START KEY ENTER FAX NO. 6 Enter the fax number. 7 Press Start . The fax machine will wait until the time you have entered to send the fax. Next-Fax Reservation (For FAX 275 Only) Even if your fax machine is receiving another fax, you can set your machine to send your fax next.
40 C H A P T E R S I X Multiple Resolution Transmission See Resolution p. 36 Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent. 1 Insert documents in the feeder, then press Function , 3 , 2 . or to select resolution for page 1, then press Set .
S E T U P S E N D Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. 1 Press Function , 4 . Any waiting jobs appear on the display. If there is no job waiting, the screen displays NO JOB WAITING. 4.CANCEL JOB 2 If you have more than two jobs waiting, use or to select the job you want to cancel and press Set . —OR— If you have only one job waiting, go to Step 3. 3 Press 1 to cancel—OR—Press 2 to exit without canceling. 4 Press Stop to exit.
42 C H A P T E R S I X
7 Setup Auto Dial Numbers Storing Numbers for Easy Dialing You can set up your fax machine to do two types of easy dialing: One Touch and Speed Dial. Storing One Touch Dial Numbers See One Touch Dialing p. 48 You can store ten fax/phone numbers that you can dial by pressing one key. You also can store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed. One Touch keys are not the dial pad keys.
44 C H A P T E R S E V E N NAME: 4 Use the dial pad to enter the name (up to 15 characters) and press Set . You can use the chart on page 25 to help you enter letters—OR—Go to Step 5 to store the number without a name. or to select the type you want and press Set . Use FAX a fax only number TEL a telephone (voice) number FAX/TEL both a fax and telephone (voice) number CHAIN a number (usually an access code) for chain dialing. 5 Return to Step 2 to store another One-Touch number—OR—Press Stop to exit.
S E T U P A U TO D I A L N U M B E R S You can store “555” on One Touch key 03 and “7000” on One Touch key 02 . If you press One Touch 03 , 02 , and Start , you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch 03 and press 7 , 0 , 0 , 1 using the dialing pad. Storing Speed Dial Numbers See Speed Dialing p.
46 C H A P T E R S E V E N Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either 1. CHANGE—OR—2. EXIT. 1 Press 1 to change the number stored, or press 2 to exit without making a change. 2 Enter a new number and press Set . ■ ■ If you want to erase the whole number, press Stop when the cursor is to the left of the digits.
8 Telephone Operation Dialing Options You can use your fax machine to make voice telephone calls, by dialing manually, or by using Tel-index, One Touch or Speed Dial memory. You can use the handset. Manual Dialing Manual dialing is simply pressing all of the digits of the phone number. 1 Pick up the handset—OR—Press Hook . 2 When you hear a dial tone, dial the call, using the dial pad. 3 If you pressed Hook when dialing a voice call, pick up the handset when the other party answers.
48 C H A P T E R E I G H T One Touch Dialing See Storing One Touch Dial Numbers p. 43 1 Pick up the handset—OR—Press Hook . 2 When you hear a dial tone, press the One Touch key of the location you want to call. 3 If you pressed to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.) 4 To hang up a voice call, replace the handset.
T E L E P H O N E O P E R AT I O N Pause Press Redial/Pause to insert a pause between numbers. Each key press adds a 3.5 second delay. Tone/Pulse If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals. 1 Lift the handset. 2 Press . Any digits dialed after this send tone signals. 3 When you hang up, the fax machine returns to pulse dialing service.
50 C H A P T E R E I G H T
9 Telephone Service Custom Features Your fax machine supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies. If you have Call Waiting, Ring Master, Voice Mail, an answering service or an alarm system custom feature on your telephone line, it may create a problem in the operation of your fax machine.
52 C H A P T E R N I N E You can register only one Distinctive Ring pattern with the fax machine. Some ring patterns cannot be registered. ■ The fax machine will answer only calls to its registered number. ■ To have your TAD answer only the main number, the fax machine must be in Manual Mode. ■ In FAX/TEL or FAX ONLY mode, the fax machine will answer all numbers on the phone line. ■ The first two rings are silent on the fax machine and on a telephone or TAD connected to its EXT jack.
TELEPHONE SERVICE 7 Press to exit. Once you’ve registered the Distinctive Ring pattern in your fax machine, you can turn this feature ON (or OFF), by following Steps 1 to 5 above. Stop Caller ID The Caller ID feature of this fax machine lets you use the Caller ID subscriber service offered by many local telephone companies. After at least two rings, the screen displays the telephone number of your caller (or up to 16 characters of the name, if available).
54 C H A P T E R N I N E Viewing the Caller ID Log 1 Press Hold/Caller ID . CALLER ID LOG PRESS START KEY SELECT <- -> & SET 2 After 2 seconds, press or to scroll through the Caller ID Log. 01)MARY HENDERSON 02)TOM HENDERSON 03)ABC COMPANY 3 When you want to see more detailed information for a displayed ID (phone number and date and time call was received) press Set .
TELEPHONE SERVICE See Up Setting Your Area Code p. 26 Returning a Call from the Log You can scroll through the Caller ID Log and select a call to return automatically. You must set up your AREA CODE in advance. (USA only) 1 Press Hold/Caller ID . CALLER ID LOG PRESS START KEY SELECT <- -> & SET 2 Press or to scroll through the Caller ID Log and when you see a call you want to return immediately, press Set .
56 C H A P T E R N I N E Registering a Caller ID Number You can set up a caller in the Caller ID Log as a One Touch or Speed Dial number. 1 Press Hold/Caller ID . CALLER ID LOG PRESS START KEY SELECT <- -> & SET 2 After 2 seconds, press or to scroll through the Log and when you see a caller you want to register, press Set . 03)ABC COMPANY 03)9087772837 03)02/01 12:00 DIAL:PRESS START 3 To register the caller as a One Touch number, press the One Touch key where you want the number to be stored.
10 Making Copies Copy Functions Your fax machine cannot scan anything closer than one-eighth inch from the edge of the paper. The default resolution for a single copy is Super Fine. Set the resolution to PHOTO for photographs. 1 Place document face down in the feeder. 2 Press Copy . To cancel, press Stop . Do NOT pull on the paper while copying is in progress.
58 C H A P T E R T E N
11 Printing Reports FAX Settings You can print the following lists and reports: 1.XMIT REPORT Choose if you would like a Transmission Verification Report printed after all faxes you send. 2.ALL DIAL Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order. 3.TEL.INDEX ALL DIAL list (above), alphabetically. 4.USER SETTINGS Lists settings for INITIAL SETUP, SETUP RECEIVE, PRINT REPORTS and TEL SERVICE.
60 C H A P T E R E L E V E N To Print a Report 1 Press Function , 7 . 2 Enter the number of the report you want to print. For example, press to print the TEL-INDEX. 3 Press Start . 4 Press Stop to exit. 3 Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.
12 Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing aid and volume control compatible. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. ■ Perform such activities in the off-peak hours, such as early morning or late evening.
62 C H A P T E R T W E LV E The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called. In most, but not all areas, the sum of the RENs of all devices connected to one line should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.
I M P O RTA N T I N F O R M AT I O N Federal Communications Commission Compliance Notice (For USA Only) This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
64 C H A P T E R T W E LV E Important Safety Instructions 1 2 3 4 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water. 6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
I M P O RTA N T I N F O R M AT I O N 15 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing to a Brother Authorized Service Center.
66 C H A P T E R T W E LV E Compilation and Publication Notice Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
13 67 Troubleshooting and Maintenance Troubleshooting Fax-Back System Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.
68 C H A P T E R T H I RT E E N Error Messages You may occasionally encounter a difficulty with your fax machine or telephone line. If this happens, your fax machine often identifies the problem and displays an error message. The list below explains the most common error messages.
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E COVER OPEN The cover is not completely closed. CUTTER JAM The fax paper is jammed in the cutter. 1 Unplug the power cord. 2 Open the cover. 3 Pull the blue release lever on the print head unit and raise it. 4 Gently turn the paper roll toward the front of the machine to roll out the jammed paper. Recording paper 5 Use scissors to cut off the wrinkled portion of the paper. 6 Plug in the power cord.
70 C H A P T E R T H I RT E E N DOCUMENT JAM The documents were not inserted or fed properly, or were too long or too short. 1 Open the cover. 2 Pull the documents toward the front of the fax machine, in the same direction they were feeding. 3 Close the cover.
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E PAPER ROLL EMPTY The paper roll is empty; follow the instructions in Installation to replace the paper roll. PRINTER FAULT The recording head has overheated. Unplug the machine and wait 30 minutes for it to cool. PRINTER JAM The fax paper is jammed in the printer. Follow the instructions for CUTTER JAM, see page 69. SCANNER ERROR See Clean up scanner p. 68 Try cleaning the white bar and the glass under the bar with isopropyl alcohol.
72 C H A P T E R T H I RT E E N If You Are Having Difficulty with Your Fax Machine If you think there is a problem with your fax machine, make a copy first. If the copy looks good, the problem is probably not your fax machine. Check the difficulties below and follow the troubleshooting tips. Printing or Receiving Faxes Condensed Print and Horizontal Streaks; Top and Bottom of Sentences Cut Off If your copy looks good, you probably had a bad connection, with static or interference on the phone line.
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E No Dial Tone on the Handset Press Hook —OR—Lift the handset. If you hear no dial tone, check telephone line cord connections at the fax machine and wall jack. Check that the handset is connected to the fax machine’s handset jack. Test the wall jack with another single line telephone. If no dial tone on the wall outlet, call your Telephone Company.
74 C H A P T E R T H I RT E E N Transferring a Call to the Fax Machine If you have answered the fax machine handset, press Start , and hang up immediately. If you answered at an extension phone, press your three-digit Fax Receive Code (the factory setting is 51). When your fax machine answers, hang up. See Easy Receive p. 31 Fax Machine “Hears” Voice as CNG Tone If your fax machine is set to Easy Receive ON, and it answers voice calls by trying to receive a fax, try turning Easy Receive to OFF.
Specifications 14 Specifications Type Compatibility Coding system Modem speed Document input width Scanning/Printing width Paper roll size: width Paper roll size: length Paper roll size: diameter Printer type Gray scale Display Polling types Contrast control Resolution One Touch dial Speed-Dial Automatic redial Speaker type Auto answer Desktop facsimile transceiver ITU-T Group 3 Modified Huffman (MH) 9600/7200/4800/2400; Automatic Fallback 5.8 inches to 8.5 inches (148 mm to 216 mm) 8.
76 S P E C I F I C AT I O N S Communication source Public switched telephone network Operating environment 41 - 95° F (5 - 35°C) Power source 120V AC 50/60Hz (USA, Canadian Version Only) Power consumption Standby: under 5 watts — Peak: under 110 watts Dimensions 11.8 x 9.4 x 5.4 inches (299 x 240 x 137 mm) Weight 6.4 lb (2.9 kg) Specifications are subject to change for improvement without prior notice.
77 Glossary ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. All Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. automatic fax transmission Sending a fax without picking up the handset or pressing Hook . beeper The sound the keys make when they are pressed, an error occurs or a document has been received or transmitted.
78 G L O S S A RY Next Fax Reservation (For FAX 275 Only) Accepts the next document in the document feeder for transmission while the fax machine is still receiving. OGM (Out-Going Message) The message callers hear when you call your external answering machine. One Touch Keys on the fax machine control panel where you can store numbers for easy dialing. You must use a separate key for each number.
79 Index A D Accessories and Supplies .................................. ii ALL DIAL Lists .............................................. 59 Alternating Displays ........................................ 18 Answer Mode .................................................. 29 Answering Machine (TAD) ............................. 14 Area Code (Setting) ......................................... 26 Assembly ........................................................... 7 Automatic Document Feeder (ADF) ............
80 I N D E X Important Information ..................................... 61 Inserting Spaces ............................................... 25 Interrupting ...................................................... 41 Repeating Letters ............................................. 25 Resolution ........................................................ 36 Ring Delay ....................................................... 30 Ring Volume ....................................................
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA or CANADA only.
