SOFTWARE USER’S GUIDE ® FAX-1820C FAX-1920CN BHL2-Software-FM6.
BHL2-Software-FM6.
Table of Contents 1 1 Using the machine as a printer...................................1-1 Using the Brother printer driver ........................................ 1-1 Features ........................................................................... 1-1 Choosing the right type of paper ...................................... 1-2 How to print your original .................................................. 1-2 Simultaneous printing and faxing .....................................
Support tab ............................................................... 1-21 Brother Solutions Center ...................................... 1-21 Web Update.......................................................... 1-21 Check Setting ....................................................... 1-21 2 Using Brother PC-FAX software (For Windows®) ..... 2-1 PC-FAX sending ............................................................... 2-1 Setting up user information.........................................
3 Using your machine with a Macintosh® .....................3-1 Setting up your USB-equipped Apple® Macintosh® ......... 3-1 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2) ............................................................ 3-2 Using the Brother printer driver with Your Apple® Macintosh® (Mac OS® X) ...................... 3-4 Choosing page setup options ..................................... 3-4 Choosing printing options ...........................................
1 Using the machine as a printer Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The latest printer driver is to be downloaded from the Brother Solutions Center at: http://solutions.brother.com Features This machine offers many features you’ll find in a high quality ink jet printer.
Choosing the right type of paper To get high quality printing using your machine, it’s very important to select the right type of paper. Be sure to read Chapter 2 Paper in the User’s Guide before you select and purchase paper for the machine. How to print your original When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command.
Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning an original into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.
Printer driver settings (Windows® only) For Macintosh® users, see Using the Brother printer driver with Your Apple® Macintosh® (Mac OS® X) on page 3-4. You can change the following printer settings when you print from your computer: ■ Media Type/Quality (Speed) ■ Page Layout ■ Color Matching/Halftone ■ Color Enhancement (True2Life®) ■ Scaling ■ Watermark ■ Print Date & Time ■ Quick Print Setup How to access the printer driver settings 1 2 Select Print from the File menu in your application software.
Basic tab * 1 2 3 1 2 3 Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order. Click the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button. This area shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Color/Grayscale. * 1 - 5 USING THE MACHINE AS A PRINTER ZL2FB-UK-FM6.
Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper (4 color) Glossy Paper (3 color) Transparencies The print quality of black ink depends on the type of glossy paper you are using. Black ink is used when you select Glossy Paper (4 color).
Media Type Color/Grayscale Print Quality Selection Plain Paper Color/Grayscale Fast, Normal, Fine, S.Fine Inkjet Paper Color Fine, S.Fine, Photo Grayscale Fine, S.Fine, Photo Color S.Fine, Photo Grayscale S.Fine, Photo Color/Grayscale Fine, S.Fine Glossy Paper (4 or 3 color) Transparencies The factory settings are shown in bold. Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds.
Paper Size The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 3.5" x 4" (88.9 × 101.6 mm) to 8.5" x 14" (215.9 × 355.6 mm). From the drop-down box, select the Paper Size you are using. You can enter custom size by selecting User Defined. Select the proper paper thickness to improve the quality of your output.
Orientation Orientation selects the position of how your original will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the Collate check box selected, one complete copy of your original will be printed and then repeated for the number of copies you selected.
Advanced tab 1 2 3 4 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1.Color 2.Scaling 3.Watermark 4.Device Options USING THE MACHINE AS A PRINTER 1 - 10 ZL2FB-UK-FM6.
Color Color/Grayscale This selection allows a color original to be printed in black and white using gray scale. Image Type The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly. ■ Auto: The printer driver automatically selects the image type. ■ Photo: Select this mode for photographic images.
Custom Image Type You can select the color matching method manually. Select the best one for your original. Match Monitor Color is adjusted to get the closest color match to the PC monitor. ■ Natural: Suitable for photographic images. The color is adjusted to print a more natural color. ■ Vivid: Suitable for business graphics such as charts, graphics and text. The color is adjusted to give more vivid color. USING THE MACHINE AS A PRINTER 1 - 12 ZL2FB-UK-FM6.
Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your original. Select the appropriate method. ■ Diffusion: Dots are placed at random to create the halftones. This method of printing is more suitable for printing photographs that have delicate shades and graphics. ■ Dither: Dots are arranged in a pre-defined pattern to make halftones.
Color Enhancement (True2Life®) Selecting Color Enhancement (True2Life®) enables the True2Life® feature. This feature analyzes your image to improve quality sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your computer. ■ Color Density This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture.
■ Sharpness This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in true focus and you can not see the fine details of the picture, then adjust the sharpness. ■ Auto Image Enhance Allows individual adjustment of picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the original. ■ Brightness This setting adjusts the brightness of the whole image.
Scaling You can change the print size of your original with the Scaling feature. ■ Check Off if you want to print the original as it appears on your screen. ■ Check Fit to Paper Size, if your original has an unusual size, or if you have only the standard size paper. ■ Check Free if you want to reduce the size. ■ Check Mirror Print to reverse the data from left to right. USING THE MACHINE AS A PRINTER 1 - 16 ZL2FB-UK-FM6.
Watermark You can place a logo or text into your original as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background with the Watermark to print the watermark image in the background of your original. If this feature is not checked then the Watermark will be printed on top of your original.
Watermark Style You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. ■ Title You can select the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field. ■ Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Color and Style.
Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date and Time feature will print the date and time on your original from your computer’s system clock. Click the Setting button to change the Date and Time format, and the Position and the Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can click on the Color button to change the color of the Date and Time background.
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options. USING THE MACHINE AS A PRINTER 1 - 20 ZL2FB-UK-FM6.
Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine.
2 Using Brother PC-FAX software (For Windows®) To use this feature, you can download the software from the Brother Solutions Center at: http://solutions.brother.com For Network connected users with FAX-1920CN, please see Additional Information for Network PC-FAX users with FAX-1920CN on page 2-18. PC-FAX sending The Brother PC-FAX software lets you send a file from your PC. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note.
Setting up user information You can access the User Information from the FAX Sending dialog box by clicking . (See Sending a file as a PC-FAX using the Facsimile style user interface on page 2-16.) 1 2 3 From the Start menu, select Programs, Brother, MFL-Pro Suite FAX-XXXX (Where XXXX is your model name), and then select PC-FAX Setup. The Brother PC-FAX Setup dialog box will appear: You must enter this information to create the Fax Header and Cover Page. Click OK to save the User Information.
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The include header option sends an additional page of information along with fax or E-mail data which contains user and subject information. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style. USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 3 BHL2-Software-FM6.
Outside line access If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example, if you must dial 9, to get an outside line in your office). Include header To add header information to the top of the fax pages you send, check the Include header box. Address Book file To select you must enter the path and file name of the database file which contains the address book information.
User interface In the Sending tab, select user interface you wish to use. You can choose the Simple Style or the Facsimile Style. Simple style Facsimile style USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 5 BHL2-Software-FM6.
Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: 1 Click the Speed-Dial button you want to program. 2 Click the Member or Group you want to store on the Speed-Dial button. 3 Click Add >> to save it. To clear a Speed-Dial button: 1 Click the Speed-Dial button you want to clear.
The Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite FAX-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book. The Brother Address Book dialog box will appear: USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 7 BHL2-Software-FM6.
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2 In the Member Setup dialog box, type the Member’s information. Name is a required field. Click OK to save the information. 2 - 8 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) BHL2-Software-FM6.
Setting up a Group for Broadcasting If you often send the same PC-FAX to several recipients, you can combine them in to a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Group Setup dialog box appears: 2 3 4 Type the name of the new Group in the Group Name field. In the Available Names box, select each Member to be included in the Group, and then click Add >>. Members you add to the Group will be added to the Group Members box.
Editing Member information 1 2 3 4 Select the Member or Group you want to edit. Click the edit icon. Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group 1 2 3 Select the Member or Group you want to delete. Click the delete icon. When the Confirm Item Delete dialog box appears, click OK. Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv).
3 4 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data. 5 Type the name of the file, and then select Save. USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 11 BHL2-Software-FM6.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text. —OR— Click Vcard and go to Step 5. 2 From the Available Items column select the data fields you want to Import, and click Add >>. From the Available Items list select the fields in the same order they are listed in the Import text file.
5 Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) 2 - 13 BHL2-Software-FM6.
Setting up a Cover Page From the PC-FAX dialog box click , to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear: 2 - 14 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) BHL2-Software-FM6.
Entering Coverpage Information If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page. To From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select the alignment style.
Sending a file as a PC-FAX using the Facsimile style user interface 1 2 3 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 2-3. 2 - 16 USING BROTHER PC-FAX SOFTWARE (FOR WINDOWS®) BHL2-Software-FM6.
4 Enter the fax number using any of the following methods: ■ Using the dial pad enter the number. ■ Click any of the 10 Speed-Dial buttons. ■ Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake click Clear to delete all the entries. 5 6 To include a Cover Page, click Cover Page On, and then click the Cover Page icon to enter or edit the Cover Page information. Click Start to send the fax. If you want to cancel the fax, click Stop.
3 Select Brother PC-FAX as your printer, and then click OK. The Simple style user interface will appear, if it does not check the user interface selection setting as detailed on page 2-3. 4 In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the Clear button to delete all the entries. To send a Cover Page and note, click the Cover Page On check box.
Using the Brother Network PC-FAX software The Brother Network PC-FAX feature allows you to use your PC to send any application or original file as a standard fax. You can create a file in any application on your PC, and then send it as a Network PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your Brother PC-FAX Address Book or simply enter the destination address or fax number into the User Interface.
Sending setup (For Network Users) In order to use the full functionality of Network PC-FAX you must enable the Network PC-FAX option on the Sending tab of Brother PC-FAX Setup. 1 Access the Sending Tab from the PC-FAX dialog box by clicking 2 —OR— From the Start menu, select All Programs, Brother, MFL-Pro Suite FAX-1920CN, and then select PC-FAX Setup. Check Enable box. This software can be used in a network environment and with a locally connected machine.
Extra options in Address Book (For Network Users) When the Enable Network PC-FAX option is selected, three additional options appear in the address book contact window. 1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box will appear: 2 3 4 In the Brother Address Book Member Setup dialog box, type the member’s information. Name is a required field. You can also enter an E-mail contact address and machine’s address for the address book member.
3 Using your machine with a Macintosh® Setting up your USB-equipped Apple® Macintosh® Before you can connect the machine to your Macintosh®, you must buy a USB cable that is not longer than 6 feet (2 metres). Do not connect the machine to a USB port on a keyboard or a non-powered USB hub. The features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported. Mac OS® Feature Mac OS® X 8.6 9.X 10.1 10.2.
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the Brother Ink icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print an original: 3 From the application software such as Presto! PageManager®, click the File menu and select Page Setup. Change the settings for Paper Size, Paper Thickness, Paper Source, Orientation, and Scaling and then click OK.
4 From application software such as Presto! PageManager®, click the File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Quality, Media Type and Color/Grayscale, select your settings before clicking Print. Click the Option button to change Document and Printing Options. 3 - 3 USING YOUR MACHINE WITH A MACINTOSH® BHL2-Software-FM6.
Using the Brother printer driver with Your Apple® Macintosh® (Mac OS® X) Choosing page setup options 1 From application software such as Presto! PageManager®, click the File menu and select Page Setup. Make sure FAX-XXXX (Where XXXX is your model name) is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK. 2 From application software such as Presto! PageManager®, click File menu and select Print. Click Print to start printing.
Choosing printing options To control special printing features, choose Print Settings in the Print dialog box. You can change Quality, Media Type, Color/Grayscale, Paper Thickness and Bi-Directional Printing settings. See Resolution on page S-6 in the User’s Guide. 3 - 5 USING YOUR MACHINE WITH A MACINTOSH® BHL2-Software-FM6.
Sending a fax from your Macintosh® application For Mac OS® 8.6 - 9.2 users You can send a fax directly from a Macintosh® application. 1 Create an original in a Macintosh application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 When Printer is selected, the top button shows Print and the Address button is grayed. From the Output pull-down menu, select Facsimile.
4 5 6 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box. When you are finished addressing your fax, click Send Fax. To select and only send certain pages of the original, click OK to go to the Print dialog box.
For Mac OS® X users You can send a fax directly from a Macintosh® application. 1 Create an original in a Macintosh application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 Select Send Fax from the pull-down menu. USING YOUR MACHINE WITH A MACINTOSH® 3 - 8 BHL2-Software-FM6.
4 Select Facsimile from the Output pull-down menu. 5 To address the fax, type a fax number in the Input Fax Number box, and the click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box. 3 - 9 USING YOUR MACHINE WITH A MACINTOSH® BHL2-Software-FM6.
Drag a vCard from the Mac OS® X Address Book application You can address the fax number using a vCard (an electronic business card) from Mac OS® application to the destination fax number field. 1 Click Address Book button. 2 Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers filed. When you are finished addressing your fax, click Print. USING YOUR MACHINE WITH A MACINTOSH® 3 - 10 BHL2-Software-FM6.
The vCard used must contain a work fax or home fax number. When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in the Mac OS® X Address Book for the selected category will be used. If the fax number is stored in only one of the Mac OS® X Address Book categories, the number will be retrieved no matter which category you have selected (work or home).
f 4 Brother Network PC-FAX software (For FAX-1920CN only) Enable Network PC-FAX To use the machine with Network PC-FAX, the machine must be configured with a TCP/IP address. If you use PC-FAX to an E-mail address, the mail server settings must also be configured. The items described in this chapter are specific items relating to the Network version of PC-FAX software. Brother Network PC-FAX can be configured through PC-FAX Setup, Sending tab.
Sending setup In order to use the full functionality of Network PC-FAX it is strongly recommended that you enable the Network PC-FAX Setup option on the Sending tab Brother PC-FAX Setup. 1 Access the Sending Tab from the PC-FAX dialog box by clicking 2 —OR— From the Start menu, select All Programs, Brother, MFL-Pro Suite FAX-1920CN, and then select PC-FAX Setup. Check Enable box. This software can be used in a network environment and with a locally connected machine.
Extra options in Address Book When the Enable Network PC-FAX option is selected, three additional options appear in the address book contact window. 1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box will appear: 2 3 4 In the Brother Address Book Member Setup dialog box, type the member’s information. Name is a required field. You can also enter an E-mail contact address and machine address for the address book member.
Using the Brother Network PC-FAX software The Brother Network PC-FAX feature allows you to use your PC to send any application or original file as a standard fax. You can create a file in any application on your PC, and then send it as a Network PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book or simply enter the destination address or fax number into the User Interface.
Sending a Network PC-FAX from your Macintosh® application You can send a fax directly from your Macintosh® application using the following steps: For Mac OS 8.6 - 9.2 users 1 2 Please download the software from the Brother Solutions Center at: http://solutions.brother.com Follow the steps on pages 3-6. For Mac OS X users 1 2 Please download the software from the Brother Solutions Center at: http://solutions.brother.com Follow the steps on page 3-8.
Index D S Drivers Macintosh® printer ..................... 3-2, 3-4 Windows® printer ..................... 1-1, 1-4 Scan Macintosh® Network ....................... 3-11 F Fax Macintosh® Mac OS® 8.6-9.2 .......... 3-6 Mac OS® X .......... 3-8, 3-10 Network PC-FAX Send ..................................... 3-11 Windows® Network PC-FAX Send ..................................... 2-18 PC-FAX ......................... 2-1 P PC-FAX (Windows®) .......... 2-1 sending address book ................
BHL2-Software-FM6.
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
