USER’S GUIDE FAX-1355 FAX-1360 FAX-1460 FAX-1560
If you need to call Customer Service Please complete the following information for future reference: Model Number: FAX-1355, FAX-1360, FAX-1460 and FAX-1560 (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
EC Declaration of Conformity under the R & TTE Directive ii
Table of Contents Section I 1 General General Information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Control panel overview .......................................................................................... 3 2 Loading documents and paper 7 Loading documents ...........................................................................
Section II Fax 5 Sending a fax 22 Entering Fax mode ..............................................................................................22 Faxing from the ADF ....................................................................................22 Cancelling a fax in progress ..........................................................................22 Broadcasting ........................................................................................................
Telephone and External devices 34 Voice Operations ................................................................................................34 Making a telephone call (Not for FAX-1355) .................................................34 Answering calls with the Speaker Phone (FAX-1460 and FAX-1560)...........34 Mute (Not for FAX-1355) ............................................................................... 34 Tone or pulse..................................................................
9 Digital TAD (FAX-1460 and FAX-1560) 47 TAD-Mode for internal TAD .................................................................................47 Setting up the TAD ........................................................................................47 Outgoing message (OGM) ............................................................................47 Fax/Tel OGM .................................................................................................48 Activating TAD memory ............
Section III Copy 13 Making copies 64 How to copy......................................................................................................... 64 Entering Copy mode...................................................................................... 64 Making a single copy ..................................................................................... 64 Making multiple copies ..................................................................................64 Stop copying..............
C Menu and Features 95 On-screen programming ......................................................................................95 Menu table .....................................................................................................95 Memory storage.............................................................................................95 Menu keys ...........................................................................................................96 Menu Table....................
Section I General General Information Loading documents and paper General setup Security features I 2 7 13 17
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information Control panel overview 1 FAX-1355 1 1 11 10 2 9 3 4 5 6 7 8 FAX-1360 1 1 11 10 2 9 3 4 5 6 7 8 3 1
Chapter 1 FAX-1460 1 1 13 12 11 10 2 9 3 4 5 6 7 8 FAX-1560 1 1 13 12 11 10 2 9 3 4 4 5 6 7 8
General Information 1 LCD (liquid crystal display) Displays messages on the screen to help you set up and use your machine. 2 One-Touch keys Instantly accesses your stored Quick-Dial numbers. Shift When held down, lets you access One-Touch numbers 6 to 10. 3 Fax keys Redial/Pause Redials the last number called. It also inserts a pause when programming quick-dial numbers. Resolution Lets you temporarily change the resolution when sending a fax.
Chapter 1 11 Mode keys: Fax Lets you access Fax mode. Copy Lets you access Copy mode. 12 Microphone (FAX-1460 and FAX-1560) Used by the Speaker Phone feature, and to record messages. 13 TAD keys (FAX-1460 and FAX-1560) On/Off Turns the Telephone Answering Device (TAD) on or off. Will also flash if you have new messages. Erase Deletes voice/fax messages. Play/Record (FAX-1460) Plays voice messages stored in the memory. Play (FAX-1560) Plays voice messages stored in the memory.
2 Loading documents and paper Loading documents 2 You can send a fax and make copies from the ADF (automatic document feeder). Using the ADF Make sure documents written with ink are completely dry. a Temperature: 20 to 30° C (68 to 86° F) Humidity: 50% to 70% Paper: 80 g/m 2 A4 (20 lb LTR) Document Sizes Supported Length: 127 to 355.6 mm (5 to 14 in.) Width: 89 to 215.9 mm (3.5 to 8.5 in.
Chapter 2 Scanning area 2 The figures below show the areas you cannot scan on paper. 3 Handling and using plain paper 2 You can use plain paper only. To get the best print quality, we suggest using Brother paper. (See table below.) 4 1 If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities. Brother paper 2 Usage Document Top (1) Size Bottom (2) Left (3) Fax Copy Right (4) Letter 3 mm (0.12 in.) 4 mm (0.16 in.
Loading documents and paper Choosing the right media 2 Paper type and size for each operation Paper Type 2 Paper Size Fax Cut Sheet 2 Usage Copy Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes Paper weight, thickness and capacity 1 2 Paper Type Weight Thickness No. of sheets Cut Sheet 64 to 120 g/m2 (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.
Chapter 2 c Loading paper 2 How to load paper a Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 2 1 If the paper support flap (1) is open, close it, and then pull the paper tray completely out of the machine. Open the output tray cover (2). 2 1 d Fan the stack of paper well to avoid paper jams and misfeeds.
Loading documents and paper f Gently adjust the paper side guides with both hands and the paper length guide to fit the paper. Make sure that the paper guides touch the edges of the paper. i While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2). 2 1 Note Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. g Note Do not use the paper support flap for Legal paper.
Chapter 2 Printable Area 2 The figure below shows the unprintable areas on cut sheet paper. The machine cannot print in the shaded areas. Cut Sheet Paper 3 4 1 2 Cut Sheet 12 Top (1) Bottom (2) Left (3) Right (4) 3 mm (0.12 in.) 3 mm (0.12 in.) 4 mm (0.16 in.) 4 mm (0.16 in.
3 General setup Power Save mode 3 a b Note If you have connected an external telephone or TAD, it is always available. a c Press Menu, 1, 5. Press a or b to choose Fax Receive:On, or Fax Receive:Off. Press OK. Press Stop/Exit. FAX-1355 and FAX-1360 On/Off setting 3 Manual Fax/Tel 4 Note Fax — Receive: Off • Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.
Chapter 3 FAX-1460 and FAX-1560 On/Off setting Receive mode Available operations Fax Only Fax Receive Fax Receive: Fax Detect Fax/Tel 3 On 1 2 Delayed Fax 5 Fax Forward 5 (factory setting) Mode Timer The machine has two temporary mode keys on the control panel: Fax and Copy. You can change the amount of time the machine takes after the last Copy operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.
General setup Paper settings Paper Size You can use three sizes of paper for printing faxes and copies: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. a b c Press Menu, 1, 2. Press a or b to choose Letter, Legal or A4. Press OK. Press Stop/Exit. 3 3 Volume Settings 3 Ring Volume 3 You can choose a range of ring volume levels, from High to Off.
Chapter 3 Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b c Press Menu, 1, 3, 3. Press a or b to choose Low, Med, High or Off. Press OK. Press Stop/Exit. (FAX-1460 and FAX-1560) You can also adjust the speaker volume by pressing Speaker Phone. a b c Press Speaker Phone. Press d or c . This setting will stay until you change it again. Press Speaker Phone.
4 Security features TX Lock (FAX-1355 and FAX-1360) 4 Setting and changing the TX Lock password Note 4 TX Lock lets you prevent unauthorized access to the machine. You will not be able to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock so they will not be lost.
Chapter 4 Turning TX Lock on/off Turning TX Lock on a b Press Menu, 2, 0, 1. c Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows TX Lock Mode. 4 Press a or b to choose Set TX Lock. Press OK. Turning TX Lock off a b 4 Press Menu. Enter the registered 4-digit password. Press OK. TX lock is automatically turned off. Note If you enter the wrong password, the LCD shows Wrong Password and stays offline.
Security features Setting and changing the Memory Security password 4 If you have already set the password. you will not need to set it again. a b Press Menu, 2, 0, 1. c When the LCD shows Verify:, reenter the password. Press OK. d Press Stop/Exit. a b c d 4 Enter a 4-digit number for the password. Press OK. Changing your Memory Security password Press Menu, 2, 0, 1. Press a or b to choose Set Password. Press OK. Enter a 4-digit number for the current password. Press OK.
Chapter 4 20
Section II Fax Sending a fax Receiving a Fax Telephone and External devices Dialling and storing numbers Digital TAD (FAX-1460 and FAX-1560) Remote fax options Printing Reports Polling II 22 28 34 43 47 51 57 59
5 Sending a fax Entering Fax mode To enter fax mode, press the key will glow green. 5 (Fax), and Faxing from the ADF a b c d Make sure you are in Fax mode 5 . Put the document face down in the ADF. Dial the fax number. Press Start. The machine starts scanning the document. 5 Broadcasting Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers, and up to 50 manually dialled numbers in the same broadcast.
Sending a fax Cancelling a Broadcast in progress a b 5 Additional sending operations 5 Press Menu, 2, 6. The LCD will show the fax number being dialled. Sending faxes using multiple settings Press OK. The LCD will show the job number: When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode and real time transmission. XXXXXXXXX 1.Clear 2.Exit c Press 1 to clear. The LCD will then show the Broadcast job number and 1.Clear 2.Exit.
Chapter 5 Note Note Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the fax resolution. You can choose four different resolution settings for faxes. Changing Fax Resolution To change the fax resolution for the next fax Make sure you are in Fax mode . 24 Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution.
Sending a fax Real time transmission 5 Overseas Mode 5 When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending. If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.
Chapter 5 Sending a fax manually Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page. Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. Delayed Batch Transmission 5 Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
Sending a fax Sending a fax at the end of a conversation 5 At the end of a conversation you can send a fax to the other party before you both hang up. a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. b c d e Make sure you are in Fax mode . Load your document. 5 Press Start. If you picked up the handset, replace it.
6 Receiving a Fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choosing the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. To setup the Digital TAD, see page 47. For more detailed information on the receive modes. See page 30.
Receiving a Fax FAX-1460 and FAX-1560 6 See Digital TAD.
Chapter 6 Using receive modes 6 Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 31. Fax only TAD (TAD:Msg Mgr) (FAX-1460 and FAX-1560) 6 TAD (TAD:Msg Mgr) helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways: 6 Faxes will be automatically received.
Receiving a Fax Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel or TAD:Msg Mgr (for FAX-1460 and FAX-1560) mode. If you have external or extension phones on the same line as the machine or subscribe to the telephone company’s BT Call Sign service, choose the maximum number of rings. (see Operation from extension telephones on page 40 and Fax Detect on page 31.
Chapter 6 If Fax Detect is Semi: (Not for FAX-1355) 6 The machine will only receive a fax call automatically if you answered it using the machine’s handset, cordless handset or Speaker Phone. If you answered at an extension phone press l 5 1. (See Operation from extension telephones on page 40.) If Fax Detect is Off: If you are at the machine and answer a fax call by lifting the handset, press Start. If you are not at your machine, press l 5 1 on the extension phone.
Receiving a Fax If Memory Receive is Off: 6 The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available. The machine will then stop automatically answering calls until fresh paper is put in the paper tray. To print the last fax you received, put fresh paper in the tray.
7 Telephone and External devices Voice Operations 7 Voice calls can be made either with the handset (FAX-1360 and FAX-1460), cordless handset (FAX-1560), the speaker phone (FAX-1460 and FAX-1560), an extension or external telephone, by dialing manually or by using Quick-Dial numbers. Answering calls with the Speaker Phone (FAX-1460 and FAX-1560) clearly toward the microphone . To end the call, press Speaker Phone. If you have FAX-1560, please also refer to the DECT™ Handset User’s Guide.
Telephone and External devices Tone or pulse 7 If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below: a b 7 (FAX-1355 only) Fax/Tel mode does not work when in the power save condition. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset and talk. If you hear fax tones, hold the handset until Fax Detect activates your machine.
Chapter 7 Telephone services Setting the Caller ID to ON If you have Caller ID on your line, then this function should be set to On to display the caller’s phone number on the LCD as the telephone rings. Your machine supports the Caller ID subscriber telephone service that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, answering services, alarm systems or other custom features on one phone line may create problems with the operation of your machine.
Telephone and External devices Printing Caller ID List a b c d 7 Press Menu, 2, 0, 4. Press a or b to choose Print Report. Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD. Press Start. After printing has finished, press Stop/Exit. Setting the Phone Line Type 7 If you are connecting the machine to a line that features a PBX or ISDN to send and receive faxes, it is necessary to change the Phone Line Type accordingly by completing the following steps.
Chapter 7 To enable the machine to work with BT Call Sign (With your external phone only) a Press Menu, 2, 0, 3. 0.Miscellaneous 3.BT Call Sign b Press a or b to choose On (or Off). Press OK. c Press Stop/Exit. Note If you turn off BT Call Sign, the receive mode stays in Manual. You will need to set receive mode again. (See Choosing the Receive Mode on page 28) 7 Connecting an external TAD (telephone answering device) 7 You may choose to connect an external answering device.
Telephone and External devices Connections 7 The external TAD must be connected as shown in the previous illustration. a Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.) b Record the outgoing message on your external TAD. c d Set the TAD to answer calls. 7 We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system.
Chapter 7 External and extension phones Connecting an external or extension telephone Operation from extension telephones 7 You can connect a separate telephone to your machine as shown in the diagram below. 1 2 1 Extension telephone 2 External telephone When you are using an external phone, the LCD shows Telephone (FAX-1355) and Ext.
Telephone and External devices Using extension telephones (For U.K. only) Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this arrangement, the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call.
Chapter 7 Using a cordless external telephone (Not for FAX-1560) Changing the remote codes 7 Once the base unit of cordless telephone has been connected to the same telephone line as the machine (see External and extension phones on page 40), it is easier to answer calls during the Ring Delay if you carry the cordless handset around with you. Fax receive code 4.Remote Codes 7 b Press a or b to choose On (or Off). Press OK. c Enter the new Fax Receive Code. Press OK.
8 Dialling and storing numbers How to Dial Manual dialling 8 Press all of the digits of the fax number. One-Touch Dialling Speed-Dialling a 8 8 8 Press Search/Speed Dial, the # (hash) key, and then the two digit Speed-Dial number. 8 8 Two-digit number Press the One-Touch key that stores the number you want to call. To dial One-Touch numbers 6 to 10, hold down Shift as you press the One-Touch key.
Chapter 8 Search 8 You can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the menu keys to search numerically, or use the dial pad and then the menu keys to search alphabetically. Fax Redial 8 If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Start.
Dialling and storing numbers Storing One-Touch Dial numbers c Enter the fax or telephone number (up to 20 digits). Press OK. d Do one of the following: 8 Your machine has 5 One-Touch keys where you can store 10 fax or phone numbers for automatic dialling. To access numbers 6 to 10, hold down Shift as you press the One-Touch key. Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 103.) a b Press Menu, 2, 3, 1.
Chapter 8 Setting up Groups for broadcasting If you regularly want to send the same fax message to many fax numbers you can set up a Group. Groups are stored on a One-Touch key or a Speed-Dial number. Each group uses up a One-Touch key or a Speed-Dial location. You can then send the fax message to all the numbers stored in a Group just by pressing a One-Touch key or entering a Speed-Dial number, and then pressing Start.
9 Digital TAD (FAX-1460 and FAX-1560) TAD-Mode for internal TAD Outgoing message (OGM) Recording your OGM In the event of a power failure your machine will retain messages that are in the memory for up to 24 hours. To enter TAD mode, follow the steps below: a b TAD This message will be played when a call is received. The caller will be able to leave a voice or fax message. F/T This message is played when a call is received and your machine is set to Fax/Tel mode.
Chapter 9 Press Menu, 2, 7, 1. Managing your messages Press a or b to choose TAD Message or F/T Message, then press OK. Message Indicator Listening to your OGM a b c Press a or b to choose Play MSG. Press OK. d Press Stop/Exit. Erasing your OGM a b Press Menu, 2, 7, 1. c Press a or b to choose Erase MSG. Press OK. d Do one of the following options: 9 9 Voice:03 Fax:00 Fax messages are only stored when Fax Storage is turned on. To turn fax storage on press Menu 2, 5, 1.
Digital TAD (FAX-1460 and FAX-1560) Printing fax messages 9 a b Once you print a new fax message stored in memory it will automatically be erased from the memory. a b To erase all of your messages Press Play/Record or Play. After two seconds, the fax machine begins to play voice messages. If Fax Storage is on, and there are fax messages in memory, the LCD displays the following: Press a or b to choose one of the options below. Then press OK.
Chapter 9 Additional TAD operations Setting maximum time for incoming messages 9 Press Menu, 2, 7, 2. 7.Setup TAD c This way, when you call your machine for remote retrieval, if it rings three times, you have no messages and can hang up to avoid a toll charge. The toll saver feature is only available when TAD mode is on. When toll saver is On, it overrides your ring delay setting.If you are using BT Call Sign, do not use the Toll Saver feature. a Make sure you are in fax mode.
10 Remote fax options Fax Storage You can use only one remote fax option at a time. Fax Forwarding 10 The fax forwarding feature lets you automatically forward your received faxes to another machine. If you choose Backup Print:On the machine will also print the fax (this is a safety feature in case there is a power failure). a Press Menu, 2, 5, 1. Press a or b to choose Fax Forward. Press OK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to.
Chapter 10 Changing Remote Fax Options Remote Retrieval 10 If received faxes are left in your machine's memory when you change the remote fax options, the LCD will ask you one of the following messages: The remote access code lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l). 1.Yes 2.No Print All Fax? 1.Yes 2.
Remote fax options Using your Remote Access Code Retrieving fax messages 10 10 a b Dial your fax number. a Dial your fax number from a telephone or another fax machine using touch tone. b When your machine answers, enter your remote access code (3 digits followed by l). c When you hear two short beeps, press 9 6 2.
Chapter 10 Changing your Fax Forwarding number 10 You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone. a b Dial your fax number. c When you hear two short beeps, press 9 5 4. d Wait for the long beep, and then use the dial pad to enter the new number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded followed by # #.
Remote fax options Remote fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice messages (FAX-1460 and FAX-1560) After one long beep, the machine plays the ICMs. 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it.
Chapter 10 Remote commands 97 1 Fax 2 Voice 98 Operation details Check the receiving status (FAX-1460 and FAX-1560) You can check whether your machine has received any fax or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps. Change the Receive Mode (FAX-1355 and FAX-1360) 1 External TAD If you hear one long beep, your change has been accepted.
11 Printing Reports Fax reports 11 Fax Journal (activity report) 11 You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send. a b Press Menu, 2, 4, 1. Every 50 Faxes Press a or b to choose Off+Image, On, On+Image or Off. Press OK. Press Stop/Exit. Press a or b to choose an interval. Press OK.
Chapter 11 Reports 11 The following reports are available: 1. XMIT Verify Prints a Transmission Verification Report for your last transmission. 2. Help List A help list about how to quickly program your machine. 3. Quick-Dial Lists names and numbers stored in the One-Touch and Speed-Dial memory, in numerical order. 4. Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) 5. User Settings Lists your settings.
12 Polling 12 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 12 Setup for polling receive Make sure you are in Fax mode Press Menu, 2, 1, 7. Secure Polling only works with Brother fax machines.
Chapter 12 Setup for delayed polling receive Sequential polling 12 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. a b Make sure you are in Fax mode Press Menu, 2, 1, 7. 7.Polling RX c d e f Press a or b to choose Timer. Press OK. . The machine can request documents from several fax machines in one operation. a b Make sure you are in Fax mode . Press Menu, 2, 1, 7. 7.
Polling Polled transmit 12 Polled Transmit is when you set up your machine to wait with a document so another fax machine can call and retrieve it. Setup for polled transmit a b c Make sure you are in Fax mode 12 . Load your document. Press Menu, 2, 2, 6. Press a or b to choose Standard. Press OK. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.
Chapter 12 62
Section III Copy Making copies III 64
13 Making copies How to copy 13 Entering Copy mode 13 Press (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the machine stays in Copy mode. (See Mode Timer on page 14.) 13 Making multiple copies a b c Make sure you are in Copy mode d Press Start. 13 . Load your document. Use the dial pad to enter the number of copies (up to 99). Note To sort your copies, press Copy Options. (See Sorting copies using the ADF on page 67.
Making copies Copy options 13 When you want to quickly change the copy settings temporarily for the next copy, use the Copy key. Changing copy speed and quality 13 You can choose from a range of quality settings. The default setting is Normal. To temporarily change the quality setting, follow the instructions below: The machine returns to its default settings after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Timer on page 14.
Chapter 13 e To change the default setting, follow the instruction below: a Choose one of the options below: Use a or b to choose the enlargement or reduction ratio you want. Press OK. Press Menu, 3, 1. 1.Quality b Press a or b to choose Normal, Fast or Best. Press OK. c Press Stop/Exit. Enlarging or reducing the image copied Use a or b to choose Custom(25400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. (For example, press 5 3 to enter 53%.
Making copies Making N in 1 copies 13 4 in 1 (P) The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. Important 13 4 in 1 (L) Please make sure paper size is set to A4. You cannot use the Enlarge/Reduce setting with the N in 1. (P) means Portrait and (L) means Landscape. Sorting copies using the ADF a b c Make sure you are in Copy mode d a b c Make sure you are in Copy mode Press Copy Options and a or b to choose Page Layout.
Chapter 13 Adjusting Brightness and Contrast Paper options 13 13 Paper size Brightness To temporarily change the brightness setting, follow the instructions below: If copying on paper other than A4 size, you will need to change the paper size setting. You can copy on Letter, Legal or A4. a b c Make sure you are in Copy mode a b c Make sure you are in Copy mode d Press Copy Options and a or b to choose Brightness. Press OK. d Press Copy Options and a or b to choose Paper Size. Press OK.
Section IV Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary IV 70 77 95 104 110
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard electrical socket. Choose a location where the temperature remains between 10° and 35° C (50° F and 95° F). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on a carpet.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note (FAX-1460 and Fax-1560) If there are faxes in the machine’s memory you need to print them or save them before unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Transferring faxes to another fax machine on page 83.) WARNING There are high voltage electrodes inside the machine.
DO NOT put your hands on the edge of the machine under the panel cover, or touch the document feed rollers. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. If the machine becomes hot, releases smoke or generates any strong smells, immediately unplug the machine from the AC power outlet. Call your Brother dealer. If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the AC power outlet.
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. • This product must be installed near an electrical socket that is easily accessible.
Safety and Legal 9 Use only the power cord supplied with this machine. 10 Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord. 11 Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of received faxes. 12 Wait until pages have exited the machine before picking them up.
Warning - This machine must be earthed A The wires in the mains lead are coloured in line with the following code: Green and Yellow: Earth Blue: Neutral Brown: Live If in any doubt, call a qualified electrician. EU Directive 2002/96/EC and EN50419 A European Union Only This equipment is marked with the above recycling symbol.
B Troubleshooting and Routine Maintenance B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing Copies and Received Faxes (Continued) Difficulty Suggestions Printed pages double-feed and cause a paper jam. Close the output paper tray cover and slide it forward, then push the paper tray firmly back into the machine. While holding the paper tray in place, pull out the paper support flap. (See the illustrations in Loading paper on page 10.) Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off.
Troubleshooting and Routine Maintenance Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connections. Make sure that the Fax key is illuminated. (See Entering Fax mode on page 22.) Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Reports on page 58.) Make sure the panel cover is completely closed. Transmission Verification Report says ‘Result:NG’ or ‘Result:ERROR’.
Copying Difficulty Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated. (See Entering Copy mode on page 64.) Make sure the panel cover is completely closed. Vertical streaks appear in copies If you see vertical streaks on copies, clean the scanner. (See Cleaning the scanner on page 89.) Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message.
Troubleshooting and Routine Maintenance Error Message Cause Action Document Jam The document was not inserted or fed properly, or the document scanned from the ADF was too long. See Using the ADF on page 7. The panel cover is open. Close the panel cover and press Stop/Exit. See Document jam on page 83. High Temperature The print head is too warm. Allow the machine to cool down. Init Unable XX The machine has a mechanical problem.
Error Message Cause Action No Response/Busy The number you dialed does not answer or is busy. Verify the number and try again. Not Registered You tried to access a One-Touch or Speed Dial number that is not programmed. Set up the One-Touch or Speed Dial number. (See Storing Speed-Dial numbers on page 45.) Out of Memory The machine's memory is full. Fax sending or copy operation in progress Press Stop/Exit and wait until the other operations in progress finish and then try again.
Troubleshooting and Routine Maintenance Transferring faxes to another fax machine Document jam Documents can jam if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. If you have not set up your Station ID, you cannot enter fax transfer mode. a b c B B Press Stop/Exit to interrupt the error temporarily. Document is jammed inside the front of the machine Press Menu, 9, 0, 1.
Document is jammed inside the panel cover a Take out any paper from the ADF that is not jammed. b c Open the panel cover. Pull the jammed document out. Printer jam or paper jam B B Take out the jammed paper depending on where it is jammed in the machine. Open and close the Upper Jam Clear Cover to clear the error. a Pull the paper tray (1) out of the machine. 1 b d e Pull out the jammed paper (1). Close the panel cover. Press Stop/Exit.
Troubleshooting and Routine Maintenance c Remove the Lower Jam Clear Cover (1) from the back of the machine. Pull the jammed paper out of the machine. e Open the Upper Jam Clear Cover (1). Make sure that there is no jammed paper left in the corners of the machine. 1 1 Note d If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. Put the Lower Jam Clear Cover back on. Make sure the cover is set properly.
Dial Tone detection B When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers. If you change the setting and start having problems with dialling you should change back to the default No Detection setting. a b Press Menu, 0, 5.
Troubleshooting and Routine Maintenance c Open the new ink cartridge bag, and then take out the ink cartridge. d Remove the protective yellow cap (1). e The ink cartridge has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. f Lift the lock release lever gently and push it until it clicks, and then close the ink cartridge cover. g If you replaced an ink cartridge, the LCD may ask you to verify that it was a brand new one.
WARNING If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned. CAUTION DO NOT take out the ink cartridge if you do not need to replace it. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slot. If you do so, the ink may stain your skin. If ink stains your skin or clothing, wash with soap or detergent at once.
Troubleshooting and Routine Maintenance Clean the outside of the machine as follows: a Pull the paper tray (1) completely out of the machine. e B Close the output paper tray cover and put the paper tray firmly back in the machine. Cleaning the scanner a Unplug the machine, open the panel cover (1). Clean the white bar (2) and the glass strip (3) with isopropyl alcohol on a soft lint-free cloth. 1 1 b Wipe the outside of the machine with a soft cloth to remove dust.
Cleaning the machine printer platen B WARNING Unplug the machine from the AC power outlet before cleaning the printer platen (1). a Cleaning the paper pick-up roller a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and remove the Lower Jam Clear Cover (1). Clean the machine printer platen (1) and the area around it. Wiping off any scattered ink with a soft dry, lint-free cloth.
Troubleshooting and Routine Maintenance Cleaning the print head To ensure good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily. CAUTION DO NOT touch the print head.
h Press Stop/Exit. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge. After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer. CAUTION DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.
Troubleshooting and Routine Maintenance Checking the ink volume B You can check the ink that is left in the cartridge. a b Press a or b to choose Ink Volume. Press OK. The LCD shows the ink volume. CAUTION e BK:-nnnonnn+ c Press Stop/Exit. Machine Information Checking the serial number You can see the machine’s serial number on the LCD. a b Press OK. XXXXXXXXX c B It is important to allow the machine to ‘park’ the print head after a print job.
CAUTION If you are not able to find the yellow protective part, DO not remove the ink cartridge before shipping. It is essential that the machine be shipped with either the yellow protective part or the ink cartridge in position. Shipping without them will cause damage to your machine and may void your warranty. d Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine. e Unplug the machine from the electrical socket.
C Menu and Features On-screen programming Memory storage C Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. C Even if there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings (such as Contrast, Overseas mode, and so on) will be lost. You may have to reset the date and time.
Menu keys To access the menu mode: C a b Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Access the menu. Press 0 for Initial Setup menu. Go to the next menu level. You can scroll more quickly through each menu level by pressing a or b for the direction you want. Accept an option. Go back to the previous menu level. Delete an incorrect letter when you need to enter text into the machine. Scroll through the current menu level.
Menu and Features Menu Table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 1.Mode Timer — 0 Sec* Sets the time to return to Fax mode. 14 Sets the size of the paper in the paper tray. 15 Adjusts the ring volume.
Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 6.LCD Contrast — Light Adjusts the contrast of the LCD. 16 Adjusts the Echo Control level. See DECT™ Handset User’s Guide Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 31 Sets the number of rings before the machine answers in Fax Only, Fax/Tel or MC:Msg Ctr mode.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 1.Setup Receive 3.Fax Detect On* 31 (Continued) (Continued) Receives fax messages without pressing Start. Allows you to answer all calls at an extension or external phone and use codes to turn the machine on or off. You can personalize these codes. 42 Cuts the size of incoming faxes. 32 Automatically stores any incoming faxes in its memory if it runs out of paper.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 3.Set QuickDial 1.One-Touch Dial — Stores One-Touch Dial numbers, so you can dial by pressing only a few keys (and Start). 45 2.Speed-Dial — Stores Speed-Dial numbers, so you can dial by pressing only a few keys (and Start). 45 3.Setup Groups — Sets up a Group number for Broadcasting. 46 1.XMIT Report On Sets initial setup for Transmission Verification Report and Fax Journal. 57 (Continued) 4.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 0.Miscellaneous 1.TX Lock (FAX-1355 and FAX-1360) — Prohibits most operations other than receiving faxes. 17 1.Mem Security (FAX-1460 and FAX-1560) — Prohibits most functions except receiving faxes into memory. 18 2.Compatibility Normal* Adjusts the equalization for transmission problems. 86 3.BT Call Sign Off* Uses with BT Call Sign. 37 (U.K. only) On 4.
Main Menu Submenu Menu Selections Options Descriptions Page 5.Machine Info. 1.Serial No. — — Lets you check the serial number of your machine. 93 0.Initial Setup 1.Receive Mode (FAX-1355 and FAX-1360) — Fax Only* Choose the receive mode that best suits your needs. 28 Choose the receive mode that best suits your needs. 28 See Quick Setup Guide Fax/Tel External TAD Manual 1.Receive Mode (FAX-1460 and FAX-1560) — Fax Only* Fax/Tel Manual 2.
Menu and Features Entering Text Special characters and symbols C C Press l, # or 0, and then press d or c to move the cursor under the special character or symbol you want. Then press OK to choose it. When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pads have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.
D Specifications D General D Memory Capacity 16 MB Memory Backup Approx.
Specifications Dimensions FAX-1355 D 325 mm (12.8 in.) 202 mm (8.0 in.) 407 mm (16.0 in.) 292 mm (11.5 in.) 490 mm (19.3 in.) FAX-1360 and FAX-1460 D 325 mm (12.8 in.) 214 mm (8.4 in.) 407 mm (16.0 in.) 292 mm (11.5 in.) 490 mm (19.3 in.) FAX-1560 D 325 mm (12.8 in.) 202 mm (8.0 in.) 422 mm (16.6 in.) Weight FAX-1355: 5.7kg (12.5 lb) FAX-1360 / FAX-1460: 5.85kg (12.9 lb) FAX-1560: 5.95kg (13.1 lb) Noise Operating: 292 mm (11.5 in.) 490 mm (19.3 in.
Print media Paper Input D Paper Tray Paper type: Plain paper Paper size: Letter, Legal, A4 Width: 89 mm (3.5 in.) - 216 mm (8.5 in.) Height: 127 mm (5.0 in.) - 356 mm (14.0 in.) For more details, see Paper weight, thickness and capacity on page 9.
Specifications Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR Modem Speed Automatic Fallback 14,400 bps Document Size ADF Width: 89 mm to 215.9 mm (3.5 in. to 8.5 in.) ADF Height: 127 mm to 355.6 mm (5 in. to 14 in.) Scanning Width 208 mm (8.2 in.) Printing Width 204 mm (8.03 in.) Grey Scale 64 levels Polling Types Standard, Secure, Timer, Sequential Contrast Control Automatic/Light/Dark (manual setting) Resolution Horizontal 8 dot/mm (203 dot/in.) Vertical Standard 3.
Digital TAD (FAX-1460 and FAX-1560) TAD Yes ICM Recording Time Max. 29 minutes / Max. 99 messages D (Max. 180 secs / 1 message) Toll Saver Yes OGM Yes OGM Recording Time 20 Secs Digital Cordless Handset (FAX-1560) D Cordless handset (BCL-D20) D Frequency 1.9 GHz Standard DECT Multi Handset Capability Up to 4 handsets Dimensions 154 mm (6.06 in.) 31.6 mm (1.24 in.) 49.6 mm (1.95 in.) Weight (including battery) 149 g (5.
Specifications Copy D Colour/Monochrome No/Yes Document Size ADF Width: 89 mm to 215.9 mm (3.5 in. to 8.5 in.) ADF Height: 127 mm to 355.6 mm (5.8 in. to 14 in.) Copy Speed Up to 18 pages/minute (A4 paper) 1 Multiple Copies Stacks up to 99 pages Sorts up to 99 pages Enlarge/Reduce Resolution 25% to 400% (in increments of 1%) Scans up to 203×600 dpi Prints up to 600×600 dpi 1 Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone.
Glossary ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension phone A telephone using the same line as your fax but plugged into a separate wall socket. External phone A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Pause Allows you to place a 3.5 second delay in the dialling sequence stored on One-Touch and Speed-Dial numbers. Press Redial/Pause as many times as needed for longer pauses. Polling The process of a fax machine calling another fax machine to retrieve waiting a fax. Pulse A form of rotary dialling on a telephone line.
F Index A ADF (automatic document feeder) ...................................................... 7, 22, 34 ADF cover ................................................83 Answering machine (TAD) .......................38 connecting ............................................39 Automatic fax receive ............................................28 Fax Detect .........................................31 B Broadcasting ............................................22 setting up Groups for .........................
Fax, stand-alone receiving ................................................28 at end of conversation ................. 30, 33 difficulties .................................... 77, 78 F/T Ring Time, setting ........................31 Fax Forwarding ..................................55 from extension phone ................. 40, 42 phone line interference ......................86 Receive Mode, choosing ....................28 reducing to fit on paper ......................32 retrieving from a remote site ......
P R Paper ................................................ 8, 106 capacity ................................................... 9 document size .........................................7 loading ..................................................10 size .................................................. 9, 15 type ......................................................... 9 Phone line connections ...........................................39 difficulties ..............................................
T TAD (telephone answering device), external ............................................. 28, 38 connecting ...................................... 38, 39 receive mode ........................................28 recording OGM .....................................39 TAD Mode Erasing messages ................................49 Fax/Tel OGM ........................................48 Outgoing Message (OGM) ....................47 Playing voice messages .......................48 Printing faxes from memory .........
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
